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  "title": "Estacode",
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  "text": "i \n \nFor Official Use \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nESTACODE \n(EDITION-2021) \n \n \n \n \n \n \n \n \n \n \nPREPARED & PUBLISHED BY \nPAKISTAN PUBLIC ADMINISTRATION RESEARCH CENTRE \nESTABLISHMENT DIVISION \nCABINET SECRETARIAT  \nISLAMABAD \n2021 \n\nii \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nCopyright (C) 2021, \nDirector General, Pakistan Public Administration Research Centre, Islamabad. \n \nAll rights reserved. \nNo Part of this publication can be reproduced in any form or by any means without prior \npermission in writing from Director General, Pakistan Public Administration Research \nCentre, Islamabad.  \n\niii \n \nFOREWORD \nCompilation and Publication of administrative and establishment manuals is one \nof the key functions assigned to Pakistan Public Administration Research Center \n(PPARC). PPARC is tasked for provision of updated information in the forms of \nmanuals, publications and Federal Government census data for informed decision making \nand best administrative practices in the Government.  \n2. \nThis publication includes all in-vogue amendments/new instructions \nissued by concerned authorities. Obsolete, redundant, overlapped instructions have been \nstruck out. Efforts have been made to make it more comprehensive, authenticated and \nsequential. The importance of the publication such as Esta-Code depends upon it being \nmaintained up-to-date by incorporating periodical amendments in the laws & rules in the \nrecent years.  \n3. \nI take this opportunity to place on record our sincere thanks to ex-\nSecretaries, Special Secretaries and Additional Secretaries who made contributions \ntowards this publication during their respective tenures. It is pertinent to acknowledge the \nefforts made by current Special Secretary, Additional Secretaries and all officers of \nEstablishment Division, as well as, representatives of all concerned stakeholders in \nfinalization of this edition of Esta-Code within stipulated timeframe.   \n4. \nI hope that readers/users including researchers will find this publication a \nuseful tool in their field of activity.  \n5. \nTo make it more qualitative, any suggestions for further improvement will \nbe highly appreciated, if those are addressed to the Director General (PPARC).  \n \n \n(Inamullah Khan Dharejo) \nSecretary Establishment \nIslamabad June, 2022 \n       \n \n \n \n \n\niv \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nv \n \nPREFACE \n \nPakistan Public Administration Research Center (PPARC) has published six \neditions of Esta-Code i.e. 1979, 1983, 1989, 2000, 2007 and 2015. The exercise for \nrevision of Esta-Code is taken up every five years, with a view to provide the up-to-date \nversion of rules and regulations in consolidated form. PPARC initiated and extensive \nexercise of information collection which had been disseminated by major stakeholders \ni.e. Establishment, Finance, Cabinet Divisions and Federal Public Service Commission. \n2. \nDuring holistic review, to make it sequential and more comprehensive, \nthe contents and text of this edition have been re-aligned. The information has been \nsystematically organized and the stakeholders have certified the contents under their \nrespective domain as regards their authenticity. In the course of review, the top hierarchy \nof Establishment Division provided guidance and inspiration to the team of PPARC in \nachieving this milestone within stipulated time frame (i.e. cutoff date for updating was set \nas 31st December, 2021). In revamping of Esta-Code (Edition-2021), indeed the \nendeavors of officers and officials of PPARC deserve much appreciation, who performed \nmeticulously.  \n3. \nEsta-Code (Edition-2021), is being put on the website of Establishment \nDivision i.e. www.establishment.gov.pk & https://pparc.establishment.gov.pk for those who \nare interested to download. To make it more qualitative, errors, omissions and suggestions \nare welcome please. \n \n \n(Muhammad Lakhkar Khan Hoti) \nDirector General \nIslamabad June, 2022 \n\nvi \n \n\nvii \n \n  \n \n \n \n \n \n \n \n“Civil Service is the Backbone of the State. Governments \nare formed and Governments are defeated. Prime Ministers \ncome and go; but you stay on, and therefore, there is a very \ngreat responsibility placed on your shoulders.” \n \n \n \nFounder of Pakistan \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nviii \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nix \n \nESTACODE \n(EDITION-2021) \n \nCHAPTER CONTENTS \n \nCHAPTERS \n \nSUBJECT \nSl.  \nNo(s). \nPage  \n No(s). \nChapter-1 \nConstitutional Provisions  \n1-2 \n1-8 \nChapter-2 \nCivil Services Structure  \n1-5 \n9-92 \nChapter-3 \nRecruitment & Induction \n1-9 \n93-308 \nChapter-4 \nAppointments  \n1-16 \n309-462 \nChapter-5 \nThe Revised Leave Rules \n1-15 \n463-506 \nChapter-6  \nTransfers, Postings & Rotation  \n1-22 \n507-609 \nChapter-7 \nCareer Planning, Promotion & Training  \n1-15 \n611-734 \nChapter-8 \nConduct, Efficiency & Discipline \n1-36 \n735-896 \nChapter-9 \nRetirement & Severance  \n1-11 \n897-944 \nChapter-10 \nAppeals, Petitions & Representations \n1-6 \n945-971 \n \nIndex \n- \n973-1047 \n\nCHAPTER 1  \n \n \n \n \n \n \n \n \n \n \n \nCONSTITUTIONAL PROVISIONS  \n (1-2) \n\nCHAPTER-1                                             ESTACODE (EDITION-2021)                                Page - 3                \n \n \nCHAPTER-1 \nCONSTITUTIONAL PROVISIONS  \n \n \n \n__________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nSl.No. \nSubjects \nPage  \nNos. \n1. \nConstitutional Provisions .........................................................................  \n5-8 \n2. \nThe Civil Servants (Validation of Rules) Ordinance,2001 ......................  \n8 \n\n Page -4                         ESTACODE (EDITION-2021)                            CHAPTER-1 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-1                                             ESTACODE (EDITION-2021)                                Page - 5                \n \n \nCHAPTER-1 \nCONSTITUTIONAL PROVISIONS \n1.1 \nCONSTITUTIONAL PROVISIONS \nExtracts from the Constitution of the Islamic Republic of Pakistan, 1973: Part XII \nMiscellaneous, Chapter I– Services.– \nArticle 240– Subject to the Constitution, the appointments to and the conditions of service of \npersons in the service of Pakistan shall be determined– \n(a) \nin the case of the services of the Federation, posts in \nconnection with the affairs of the Federation and All \nPakistan Service, by or under Act of  [Majlis-e-Shoora \n(Parliament)]; and \n(b) \nin the case of the services of a Province and posts in \nconnection with the affairs of a  Province, by or under Act of \nthe Provincial Assembly. \n \nExplanation.– In this Article, \"All-Pakistan Service\" means a \nservice common to the Federation and the Provinces, which was in \nexistence immediately before the commencing day or which may be \ncreated by Act of  *[Majlis-e-Shoora (Parliament)]. \nArticle 241– Until the appropriate Legislature makes a law under Article \n240, all rules and orders in force immediately before the commencing day \nshall, so far as consistent with the provisions of the Constitution, continue \nin force and may be amended from time to time by the Federal \nGovernment or, as the case may be, the Provincial Government. \nArticle 242– (1) [Majlis-e-Shoora (Parliament)] in relation to the affairs \nof the Federation, and the Provincial Assembly of a Province in relation to \naffairs of the Province, may, by law, provide for the establishment and \nconstitution of a Public Service Commission. \n \n[(1A)The Chairman of the Public Service Commission \nconstituted in relation to the affairs of the Federation shall be appointed by \nthe President in his discretion.] \n(2)   A Public Service Commission shall perform such functions \nas may be prescribed by law. \nArticle 268– (1) Except as provided by this Article, all existing laws shall, \nsubject to the Constitution, continue in force, so far as applicable and with \nthe necessary adaptations, until altered, repealed or amended by the \nappropriate Legislature. \n \n(2) \nThe laws specified in the Sixth Schedule shall not be \naltered, repealed or amended [expressly or impliedly,] without the \n                                                          \n Subs. by P.O No. 14 of 1985, Art. 2 and Sch., for ‗Parliament‘. \n Ins. by P.O. 14 of 1985 w.e.f. 2 March 1985. \n Added by Legal Framework Order, 2002. \nExisting rules, \netc., to continue \nAppointments \nto \nservice \nof \nPakistan \nand \nconditions \nof  \nservice \nContinuance in \nforce, and \nadaptation of, \ncertain laws. \n\n Page -6                         ESTACODE (EDITION-2021)                            CHAPTER-1 \n \n \nprevious sanction of the President *[accorded after consultation with the \nPrime Minister]. \n \n(3) \nFor the purpose of bringing the provisions of any existing \nlaw into accord with the provisions of the Constitution (other than Part II \nof the Constitution), the President may by Order, within a period of two \nyears from the commencing day, make such adaptation, whether by way of \nmodification, addition or omission, as he may deem to be necessary or \nexpedient, and any such Order may be made so as to have effect from such \nday, not being a day earlier than the commencing day, as may be specified in \nthe Order. \n \n(4)   \nThe President may authorize** the Governor of a Province to \nexercise, in relation to the Province, the powers conferred on the President \nby clause (3) in respect of laws relating to matters with respect to which \nthe Provincial Assembly has power to make laws. \n \n(5)   \nThe powers exercisable under clause (3) and (4) shall be \nsubject to the provisions of an Act of the appropriate Legislature. \n \n(6)  \nAny court, tribunal or authority required or empowered to \nenforce an existing law shall, notwithstanding that no adaptations have \nbeen made in such law by an Order made under clause (3) or clause (4), \nconstrue the law with all such adaptations as are necessary to bring it \ninto accord with the provisions of the Constitution. \n(7)  In this Article, ―existing laws‖ means all laws (including \nOrdinances, Orders-in-Council, Orders, rules, bye-laws, regulations and \nLetters Patent constituting a High Court, and any notifications and other \nlegal instruments having the force of law) in force in Pakistan or any part \nthereof, or having extra-territorial validity, immediately before the \ncommencing day. \nExplanation. In this Article, ―in force‖, in relation to any laws, means \nhaving effect as law whether or not the law has been brought into \noperation. \nArticle 212– (1) Notwithstanding anything hereinbefore contained, \nthe appropriate Legislature may by Act [provide for the establishment \nof] one or more Administrative Courts or Tribunals to exercise exclusive \njurisdiction in respect of— \n(a) \nmatters relating to the terms and conditions of persons [who \n \nare or have been] in the service of Pakistan, including \n \ndisciplinary matters; \n(b) \nmatters relating to claims arising from tortious acts of Government, \n \nor any person in the service of Pakistan, or of any local or other \n \nauthority empowered by law to levy any tax or cess and any \n \nservant of such authority acting in the discharge of his duties \n \nas such servant; or \n                                                          \n* Added by Legal Framework Order, 2002. \n** For such authorization, see Gazette of Pakistan, 1973, Extraordinary, Part II, page 2001. \nSubs. and shall be deemed always to have been so substituted by the Constitution (First Amendment) Act,  \n \n1974 (33 of 1974), section 12, for ―establish‖.  \nAdministrative \nCourts and \nTribunals \n\nCHAPTER-1                                             ESTACODE (EDITION-2021)                                Page - 7                \n \n \n(c) \nmatters relating to the acquisition, administration and \ndisposal of any property which is deemed to be enemy \nproperty under any law. \n \n(2) \nNotwithstanding anything hereinbefore contained, where any \nAdministrative Court or Tribunal is established under clause (1), no other \ncourt shall grant an injunction, make any order or entertain any proceeding in \nrespect of any matter to which the jurisdiction of such Administrative Court \nor Tribunal extends [and all proceedings in respect of any such matter which \nmay be pending before such other court immediately before the \nestablishment of the Administrative Court or Tribunal **[other than an appeal \npending before the Supreme Court] shall abate on such establishment]: \n \nProvided that the provisions of this clause shall not apply to an \nAdministrative Court or Tribunal established under an Act of a \nProvincial Assembly unless, at the request of that Assembly made in \nthe form of a resolution, ***[Majlis-e-Shoora (Parliament)] @by law \nextends the provisions to such a Court or Tribunal. \n \n(3) \nAn appeal to the Supreme Court from a judgment, \ndecree, order or sentence of an Administrative Court or Tribunal shall \nlie only if the Supreme Court, being satisfied that the case involves a \nsubstantial question of law of public importance, grants leave to appeal. \nArticle 27– (1) No citizen otherwise qualified for appointment in the \nservice of Pakistan shall be discriminated against in respect of any such \nappointment on the ground only of race, religion, caste, sex, residence or \nplace of birth: \n \nProvided that, for a period not exceeding @@[Forty] years from \nthe commencing day, posts may be reserved for persons belonging to any \nclass or area to secure their adequate representation in the service of \nPakistan: \n \nProvided further that, in the interest of the said service, \nspecified posts or services may be reserved for members of either sex if \nsuch posts or services entail the performance of duties and functions \nwhich cannot be adequately performed by members of the other \nsex@@@[:] \n \n@@@Provided also that under-representation of any class or \narea in the service of Pakistan may be redressed in such manner as may \nbe determined by an Act of Majlis-e-Shoora (Parliament). \n                                                          \n Ins. and shall be deemed always to have been so inserted by the Constitution (First Amendment) Act, 1974 \n(33  of 1974), section 12.  \n** Ins. and shall be deemed always to have been so inserted by the Constitution (First Amendment) Act, 1976 \n(62 of 1976), section 15.  \n*** Subs. by P.O. No. 14 of 1985, Art. 2 and Sch., for ‗Parliaments‘. \n@ For such law, see the Provincial Service Tribunal (Extension of Provisions of the Constitution) Act,  \n    1974 (32 of 1974). \n@@Subs. and shall be deemed always to have been so substitutes by the constitution (16th  \n      Amendment Act, 1999 (VII of 1999) s. 2 for Twenty which was previously sub. by P.O. No. 14 of  \n     1985. Art. 2 and Sch., for ‗ten‘. \n@@@  Subs. and Ins. vide 18th Constitutional amendment s.10 dated 20-04-2010.  \nSafeguard \nagainst \ndiscrimination \nin services.\n\n Page -8                         ESTACODE (EDITION-2021)                            CHAPTER-1 \n \n \n  \n(2) \nNothing in clause (1) shall prevent any Provincial \nGovernment, or any local or other authority in a Province,  from \nprescribing,  in relation to any post or class of service under that Government \nor authority, conditions as to residence in the Province, for a period not \nexceeding three years, prior to appointment under that Government or \nauthority. \n \n1.2 \nThe Civil Servants (Validation of Rules)  \n \n \nOrdinance, 2001 \nORDINANCE NO. II OF 2001 \nAN \nORDINANCE \n \nTo validate certain rules made under the Civil Servants Act, 1973 and certain \nactions taken thereunder– \n \nWHEREAS it is expedient to validate certain rules made under the Civil Servants Act, \n1973 (LXXIII of 1973), for the purpose hereinafter appearing; \n \nAND WHEREAS the National Assembly and the Senate stand suspended in pursuance \nof the Proclamation of Emergency of the fourteenth day of October 1999, and the Provisional \nConstitution Order No. 1 of 1999; \n \nAND WHEREAS the President is satisfied that circumstances exist which render it \nnecessary to take immediate action; \n \nNOW, THEREFORE, in pursuance of the Proclamation of Emergency of the \nfourteenth day of October, 1999, and the Provisional Constitution Order No.1 of 1999, read \nwith the Provisional Constitution (Amendment) Order No.9 of 1999, and in exercise of all \npowers enabling him in that behalf, the President of the Islamic Republic of Pakistan is \npleased to make and promulgate the following Ordinance:–  \n \n1. \nShort title and commencement.–(1) This Ordinance may be called the \nCivil Servants (Validation of Rules) Ordinance, 2001. \n \n (2) It shall come into force at once. \n \n2. \nValidation of certain rules.–(1) The Civil Servants Occupational Groups \nand Services (Probation, Training and Seniority) Rules, 1990, the Civil Servants (Seniority) \nRules, 1993 and the Civil Servants (Confirmation) Rules, 1993 and all notifications amending \nthe aforesaid Rules immediately before the commencement of the Ordinance are hereby \naffirmed and shall be deemed always to have been validly made. \n \n(2) \n All orders made, proceedings taken, acts done, instructions issued, powers \nexercised, appointments made thereunder by any authority which were made, taken, done \nor purported to have been made, taken, done, issued, or exercised immediately before the \ncommencement of this Ordinance shall be deemed to have been validly made, taken, \ndone, issued or exercised and deemed always to have had effect accordingly. \n________________ \n\nCHAPTER 2  \n \n \n \n \n \n \n \n \n \n \nCIVIL SERVICES STRUCTURE \n (9-10) \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -11                                                             \n \n \nCHAPTER 2 \nCIVIL SERVICES STRUCTURE \n \n3.1 \nOccupational Groups and Services (Probation, Training and \n \n  \nSeniority) Rules,1990 ..................................................................  \n \n3.2 \nOccupational Groups and Services (Final Passing Out \nExamination) Rules, 2003 .............................................................  \n75-79 \n \n79-80 \nSl.No. \nSubjects \nPage  \nNos. \n \n1.1 \nC.S.P. Resolution and Principal Decisions of Government .......  \n13-16 \n \n1.2 \nCivil Service of Pakistan (Composition and Cadre) Rules, 1954 . \n16-22 \n \n1.3 \nCreation/Abolition of Posts of Joint Secretary, Deputy  Secretary \n \nand Section Officers ..................................................................... \n22 \n \n1.4 \nClarification Regarding Occupational Groups and Services \n \n(Probation, Training and Seniority) Rules,1990 \n22-23 \n \nI. \nRULES AND PROCEDURES APPLICABLE TO \n  OCCUPATIONAL GROUPS/SERVICES \n \n \n2.1 \nCommerce and Trade Group .................................................... \n24-26 \n \n2.2 \nPakistan Customs Service ............................................................ \n26-28 \n \n2.3 \nInland Revenue Service ................................................................ \n28-30 \n \n2.4 \nTax Administration Reforms: Reorganization of Federal Board of \nRevenue - creation of new occupational service namely Inland \nRevenue Service ........................................................................... \n30-33 \n \n2.5 \nPakistan Administrative Service ................................................... \n33-36 \n \n2.6 \nClassification of Districts ............................................................. \n36 \n \n2.7 \nEconomists and Planners Group ................................................... \n37-39 \n \n2.8 \nForeign Service of Pakistan .......................................................... \n40-42 \n \n2.9 \nInformation Group........................................................................ \n42-47 \n \n2.10 \nMilitary Lands and Cantonments Group ...................................... \n47-49 \n \n2.11 \nOffice Management Group ........................................................... \n49-53 \n \n2.12 \nPakistan Audit and Accounts Service ........................................... \n53-57 \n \n2.13 \nPolice Service of Pakistan (Composition, Cadre & Seniority) \nRules,1985   .................................................................................. \n57-68 \n \n2.14 \nPostal Group ................................................................................. \n68-70 \n \n2.15 \nSecretariat Group.......................................................................... \n70-72 \n \n2.16 \nRailways (Commercial & Transportation) Group ........................ \n72-74 \nII. SENIORITY & LENGTH OF SERVICES  \n\nPage -12                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nSl.No. \nSubjects \nPage  \nNos. \n \n4.1 \nDetermination of Seniority/Length of Service of All \n  \nOccupational Groups and Services ............................................\n \n80 \n \n 4.2 \nDetermination of Inter-se-Seniority of Officers of All \n  \nOccupational Groups  ....................................................................\n4.3 \nDetermination of Inter-se-Seniority of Officers of All \nOccupational Groups and Services................................................\n81 \n \n80 \n \n4.4 \nDetermination of Length of Service in Case of Repeaters ............\n4.5 \nDetermination of Inter-se-Seniority of Officers of All \nOccupational Groups and Services ................................................\n81 \n81-82 \n \n4.6 \nDetermination of Inter-se-Seniority of Probationers of All \nOccupational Groups and Services who Repeat Their CTP \nDue to Unsatisfactory Performance ..............................................\n4.7 \nDetermination of Length of Service in Case of Repeaters ............\n4.8 \nDetermination of Length of Service in Case of Repeaters ............\n4.9 \nDetermination of Inter-se-Seniority when Specialized Training \nProgramme (STP) is Deferred/repeated ........................................\n83 \n \n \n83 \n83-84 \n84-85 \n \n \n4.10 Section Officers' (Probation, Training and Seniority) Rules, 1964......\n85-87 \n \n4.11 Fixation of „Inter-se-Seniority‟ of Section Officers appointed \nby Direct Recruitment ...................................................................\n87-88 \n \n4.12 Seniority of Joint Secretaries and Holders of Former Senior \nAdministrative Grade ....................................................................\n88 \n  \nIII. CHANGE OF OCCUPATIONAL \nGROUPS/SERVICES \n \n \n5.1 \nChange of Occupational Groups/Services ..............................\n90 \n \n5.2 \nChange of Occupational Group Prohibition Against Mutual \nExchange ......................................................................................\n90 \n \n5.3 \nInitial Training of the Probationers appointed to various \nGroups/Services on the Results of the Annual Competitive \nExamination held by the FPSC .....................................................\n90-92 \n_________________ \n \n \n \n \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -13                                                             \n \n \nCHAPTER 2 \nCIVIL SERVICES STRUCTURE \n1.1 \nC.S.P. Resolution and Principal \nDecisions of Government \nCabinet Secretariat \n(Establishment Branch) \nKarachi, the 8th November, 1950 \nRESOLUTION \nNo.F.25/4/50-Ests(SEI).— Before the Partition, the premier administrative \nService in India was the Indian Civil Service. This was a single service divided up into a \nnumber of cadres on a Provincial basis. Officers appointed to this Service were allotted to \nthe various Provinces and they remained members of the Indian Civil Service cadre of \ntheir Provinces throughout their careers. The Central Government met their own needs \nby the deputation of officers from the provinces. There was also in undivided India the \nIndian Political Service, the two main sources of recruitment to which were the Indian \nCivil Service and the Indian Army. \n2. \nThe Government of Pakistan have decided to constitute their Civil Service \nas a centralized Service on a All-Pakistan Basis. It will be called THE CIVIL SERVICE \nOF PAKISTAN. This decision has been taken in order to create a well-knit Civil Service \nfor the whole of Pakistan, constituted and operated on a centralized basis, thereby \nincreasing association between the various Provinces and developing homogeneity in \nadministration. The members of this Service, who shall be liable to be posted to any of \nthe Provinces of the Dominion, will be administratively more useful to the *Central as \nwell as the Provincial Governments than if they belonged to Provincial Cadres, because \nof the knowledge and experience they will acquire by serving in the Provinces of West \nPakistan as well as in [East Pakistan,] and uniform standards of administration in all \nparts of the Dominion will also be achieved. \n3. \nThe Civil Service of Pakistan shall consist of a *central cadre as distinct \nfrom the Provincial cadres of the former Indian Civil Service. All of the Service shall be \nliable to serve in any Province. \n \nThe Service shall consist of posts on the cadre of the former Indian Civil Service \nin the various Provinces and on the cadre of the former Indian Political Service and of \n                                                          \n Now Federal. \n Words ―East Pakistan‖ may be presumed as deleted.  \n\nPage -14                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nmost of the higher posts in the Central Secretariat. [The posts which will form this \ncentralized cadre are mentioned in the Annexure]. Posts may in future be added to or \nremoved from the cadre. \n4. \nThe principal decisions of Government with regard to the constitution of \nthe Civil Service are given below:— \nInitial Composition of the Service  \nInitially, the Civil Service of Pakistan shall be composed of the following:- \n(a) \nOfficers of the former Indian Civil Service and the former Indian Political \nService employed in Pakistan in continuation of service(other than those \nwho might be transferred to the Pakistan Foreign Service); \n(b) \nOfficers appointed to the Pakistan Administrative Service; \n(c) \nOfficers to be recruited on an ad hoc basis from the Provincial Civil \nServices, in numbers not exceeding, for each PROVINCE, 10 percent of \nthe duty posts reserved for the Civil Service of Pakistan in that Province.  \nThe **Central Government will lay down the procedure of making recruitment \nfrom the Provincial Civil Services. \nNormal recruitment to the Service  \nIn future, recruitment to the Service shall be made by selection on the basis of an \nopen competitive examination to be held each year by the Federal Public Service \nCommission except in the case of officers of the Armed Forces, who may be appointed to \nthe Service on the recommendations of the Commission arrived at through an interview \nand a scrutiny of service records. \nAppointment and training \n(1) \nAppointments to the Service shall be made by the *Central Government. \n(2) \nCandidates appointed direct to the Service will be appointed on probation \nand will be required to undergo training in the Civil Service Academy at \nLahore. \n(3) \nRules regulating the conduct, discipline and training of probationers will \nbe issued separately by the Central Government. \n(4) \nA probationer on successful completion of his probation may be \nconfirmed in the Service. \n                                                          \n Now Federal. \n Note:— The schedule to the Resolution has also been superseded by the Schedule attached to the Civil \nService of Pakistan (Composition and Cadre) Rules,1954. Therefore Annexure stands superseded.  \n \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -15                                                             \n \n \nInitial postings and liability for transfer  \n \n(1) ..................... Transfers from one Province to another or from the Centre \nto a Province and vice versa shall be made by the Federal Government in consultation \nwith the Provincial Governments concerned and shall be regulated in the interest of \nsound administration, prospects of promotion, suitability of officers for particular \nappointments and similar other considerations*....................... \n \n(2) \nThe units within which the centre will make transfers shall be— \n(a) \nEast Bengal, \n(b) \nPunjab, \n(c) \n@Sind, and \n(d) \nFrontier i.e. @@NWFP., Tribal Areas  \nPromotion and Leave  \n1. \nPromotions from the junior scale to the senior scale on an officiating basis \nmay be made by the Provincial Government concerned, but the *Central Government \nshall be informed.  \n2. \nSubstantive appointments to the senior scale shall be made by the Federal \nGovernment on the recommendations of the *Pakistan Public Service Commission, who \nwill ascertain the views of the Provincial Government concerned and forward them to the \n*Central Government with their own recommendations.  \n3. \nAppointments at the Centre, including appointments of secretaries to \nGovernment, shall be treated as tenure appointments. \n4. \nThe Provincial Governments may grant leave to officers of the Service for \na period of 4 months or less. Leave in excess of 4 months shall be granted by the \n**Central Government.  \nListed Posts in Provinces \n1. \nPosts not exceeding 25 percent of the Superior posts allocated to the \nProvinces in the @@@[Annexure] shall be treated as Listed appointments, which officers \nof the Provincial Civil Services will be eligible to hold. The position shall, however, be \nreviewed after 5 years. \n2. \nPromotion to Listed Posts shall be made in consultation with the Federal \nPublic Service Commission, in accordance with the procedure which may be laid down \nby the Federal Government. \n                                                          \n Omitted in view of the orders contained in the Establishment Division letter No.25/165/ 51-SEI dated the 10th \nSeptember,1952 and letters No.9/58/59-CI dated the 13th August,1960 and 18th Nov.,1960.  \n Now Federal. \n East Bengal stands deleted. \n@ Now Sindh \n@@ Now  K.P.K. \n@@@ Note:- \nAnnexure stands superseded vide schedule attached to the Civil Service of Pakistan (Composition & Cadre) \nRules,1954. \n\nPage -16                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n3. \nProvincial Governments may make promotions to Listed Posts only on an \nofficiating basis and in each case the Federal Government shall be informed. \nConfirmations in the Listed Posts shall be made by the Federal Government, on the \nrecommendations of the Provincial Governments and in consultation with the Federal \nPublic Service Commission. \n4. \nIn the matter of disciplinary safeguards, permanent holders of Listed Posts \nshall have the same rights as members of the Service. \n5. \nHolders of Listed Posts shall not be liable to be transferred away from \nProvinces in which they are serving except to the Centre.   \n[Please also see Rule 7 of the C.S.P. (Composition and Cadre Rules,1954)] \nAppointments to Posts at the Centre \n1. \nNot less than 2/3rd of posts of Deputy Secretary at the Centre shall be \nreserved for officers of the Service. For the remaining posts in these grades, officers of \nthe Service as well as officers not belonging to the Service, i.e., officers of the Central \nServices Class I, the Secretariat Service, the General Administrative Reserve and the \nProvincial Services, shall be eligible. \n \nThis Decision shall be reviewed at the end of 5 years. \n2. \nNot less than 2/3rd of posts of Secretary and Joint Secretary at the Federal \ntaken together shall be reserved for the Service but officers of the Service as well as \nofficers not belonging to the service shall be eligible for appointment to the remaining \nposts in those grades. \nNote:— The above decisions shall apply to posts other than the posts which may be \nincluded in the Pool of officers which is being constituted on the lines of the \nPool of the Finance and Commerce Departments in undivided India.  \n \n5. \nORDERED that this Resolution should be published in the official \nGazette. \nNote:— The schedule to the Resolution has also been superseded by the Schedule \nattached to the Civil Service of Pakistan (Composition and Cadre) Rules,1954. \n \n1.2 \nCivil Service of Pakistan (Composition  \n \n \nand Cadre) Rules, 1954 \n \nWHEREAS the President and the Governors of the Punjab, Sindh and the \nNorth-West Frontier Province have agreed that there shall be constituted a Service of the \nFederation to be known as the Pakistan Administrative Service and that certain posts in \nconnection with the affairs of the Provinces shall be filled by members of that Service \nand specify, 'as far as need be, the conditions of service of its members, whether serving \nin posts in connection with the affairs of the Federation or of a Province: \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -17                                                             \n \n \n \nNOW, THEREFORE, in pursuance of that agreement and in exercise of the \npowers conferred by Article 146 of the Constitution of Islamic Republic of Pakistan, \n1973 and of all other provisions empowering him in this behalf, the President is pleased \nto make the following Rules:— \n \n1. \nThese Rules may be cited as the Civil Service of Pakistan (Composition \nand Cadre) Rules, 1954. \n \n2.  \nIn these Rules, unless the context otherwise requires: \n (a) \n\"Cadre post\" means any duty post included in the Schedule. \n (b) \n\"Commission\" \nmeans \nthe \n[Federal \nPublic \nService \n  \nCommission]; \n (c) \n\"Schedule\" means the Schedule to these Rules; \n (d) \n\"Service\" means the Pakistan Administrative Service. \n \n3.  \nAppointments to the Service shall be made by the President on the basis of \nresults of open competitive examination held by the Federal Public Service Commission, \nexcept in the case of officers of the Armed Forces, who may be appointed to the Service \non the recommendation of the FPSC arrived at through an interview and a scrutiny of \nservice record.  \n \n4.  \nPersons appointed to the Service shall, unless the President otherwise \ndirects, be appointed on probation and the President may make rules specifying the terms \nand incidents of such probation. In particular, he may provide for the removal from the \nService during his term of probation of any person whose conduct and progress is \nunsatisfactory or for the withholding of increments from such persons. \n \n5.  \n1) The Cadre posts shall be filled either by members of the Service or by \npersons not being members of the Service, appointed in accordance with the provisions of \nthese Rules.  \n \n(2) \nThe tenure of the member of the Service appointed to a Provincial sub-\ncadre post other than a Chief Secretary appointed under Rule 15, shall be determined by \nthe [Chief Minister or a person authorized by him] by Order. \n \n(3)  The tenure of the member of the Service appointed to a Federal sub-cadre \npost shall be determined by the [Prime Minister or a person authorized by him] by \nOrder. \n \n(4)  A person who is not a member of the Service, temporarily appointed to a \nProvincial or Federal sub-cadre post may not hold that post for a period exceeding one \nyear, save with the approval of the **[Prime Minister or a person authorized by him] or \nthe *[Chief Minister or a person authorized by him] as the case may be. \n \n6.  \n[(1) The posts specified in the Schedule of the Federal sub-cadre, \nexcluding the posts in the Federal Secretariat specified below, shall be reserved for the \nofficers of the Pakistan Administrative Service, namely:— \n                                                          \n Subs. for ―Provincial Government‖ vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n Subs. for ―Federal Government‖ vide ibid. \n Subs. vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n\nPage -18                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(i) \n80% of the sanctioned posts of Deputy Secretary. \n(ii) \n75% of the sanctioned posts of Joint Secretary. \n(iii) 100% posts of Senior Joint Secretary. \n(iv) \n35% of the sanctioned posts of Additional Secretary. \n(v) \n35% of the sanctioned posts of Federal Secretary.] \n \n(2) \nThe Federal posts excluded under sub-rule (1) above, shall be reserved and \napportioned amongst other services under the Federal responsibility, as may be specified \nby the Federal Government from time to time in public interest, keeping in view the \ndeputation reserves of various services without further consultations with the federating \nunits. \n \n(3) \n[Subject to the provisions of sub-rule (2) of rule 7 and based on the needs \nof various Ministries and Divisions, vacancies may, in such manner and on such terms \nand conditions as may be prescribed, be filled on temporary basis from time to time \nthrough a competitive process by technically qualified and experienced persons from \nopen market against vacancies in BPS-19 and 20 within the share allocated to Service in \nFederal Secretariat]. \n \n7.  \n(1). The sanctioned posts in the respective Provincial sub-cadre of the \nSchedule as specified below shall be reserved for the officers of the Pakistan \nAdministrative Service as per agreed Posts-Sharing arrangement:— \n \n                        BS-17   BS-18    BS-19    BS-20      BS-21 \n                                25%      40%      50%        60%        65% \n \n(2) \n[The officers of provincial management services or provincial civil \nservices, i.e. executive and secretariat services, of the Provinces, Azad Jammu and \nKashmir management group and secretariat group and district management service and \noffice management service of Gilgit-Baltistan, recruited directly in BPS-17 through \nrespective public service commission having minimum of 12 years' service in BPS-17 \nand above who held a cadre post for a period of 5 years and presently holding post in \nBPS-19 in the respective service on regular basis shall be eligible for appointment in the \nService in BPS-19 on recommendations of the Federal Public Service Commission in the \nprescribed manner. \n \nProvided that the appointments under this sub-rule shall not exceed 30% of the \napportioned share of the Service in Federal sub-cadre in BPS-19 and above.‖;] \n \n(3) \n**[Omitted]. \n \n8. \n(1) The President, in the case of posts in connection with the affairs of the \nFederation, and the Governor in the case of posts in connection with the affairs of a \n                                                          \n Added vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n Subs. & omitted vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -19                                                             \n \n \nProvince, may, as the exigencies of the public service require, appoint a person not being \na member of the Service to any Cadre post.  \n \n(2) \nEvery such appointment made by a Governor shall be provisional and, if \nthe person so appointed is intended to hold the appointment, for a period exceeding 3 \nmonths, shall forthwith be reported to the President with the reasons for making it and if \nthe President so directs the Governor shall thereupon cancel the appointment.  \n \n(3) \nAny person appointed to hold a Cadre post under this rule shall not be \nemployed in the post for a period exceeding 12 months save with the previous sanction of \nthe President. \n \n9. \n(1) If a Governor proposes to keep any Cadre post in connection with the \naffairs of a Province vacant for a period exceeding 3 months, he shall forthwith make a \nreport to the President of the reasons for the proposal, the period for which he proposes to \nkeep the post vacant and whether it is proposed to make any and, if so, what \narrangements for the performance of the duties of the post held in abeyance. \n \n(2) \nIf the President directs that the post shall be filled, the Governor shall \nappoint a person to fill it in accordance with the provisions of these rules. \n \n10. \nThe President may by special or general order temporarily dispense with \nthe provisions of rules 8 and 9 requiring a Governor to report to the President any case in \nwhich a Cadre post is filled otherwise than under rule 7 by a person not being a member \nof the Service or in which a Cadre post is kept vacant for a period exceeding 3 months.  \n \n11. \nThe Governor of a Province may direct that two Cadre posts in connection \nwith the affairs of a Province shall be held jointly if he considers this necessary for the \npurpose of facilitating any leave arrangement or for a period not exceeding 3 months if he \nconsiders this necessary for any other purpose. \n \n12. \nNo change shall be made in the duties of the holder of any reserved post if, \nin the opinion of the President, the character of that post would thereby be altered: \n \nProvided that this shall not apply to a temporary change consequential on leave \narrangements or to a change not arising from leave arrangements which will not last more \nthan three months. \n \n13. \n(1) The President may from time to time, and in the case of posts in \nconnection with the affairs of a Province, after consultation with the Governor of that \nProvince, remove any post from the Schedule or include any post therein. \n \n(2) A Governor may, if the exigencies of the public service so require, create a \ncadre post in connection with the affairs of a Province below the rank of a Commissioner \nof a Division, for a period not exceeding three months. If subsequently the Governor \nproposes to retain that cadre post for a further period, he shall forthwith make a report to \nthe President of the reasons for the proposal and the period for which he proposes to \nretain that post and shall act in accordance with such directions as the President may give. \n \n14. \nAn officer belonging to the service shall be liable to serve anywhere in \nPakistan under the Federal Government and may be deputed by that Government to serve \nunder a Provincial Government. He shall submit himself to the orders of the Government \nunder which he is serving for the time being and of all the officers and authorities under \n\nPage -20                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nwhom he may from time to time be placed by that Government. His whole time shall be \nat the disposal of the Government under which he is serving. \n 15. (i) The transfer of an officer belonging to the Service from the Province to \nanother or from the Federation to a Province or from a Province to the Federation shall be \nmade by [ Prime Minister or a person authorized by him] in consultation with the [Chief \nMinister or a person authorized by him]  [  ]. \n       \n(ii)  A **[Chief Minister or a person authorized by him] may post an officer \nbelonging to the Service whose services have been placed at its disposal on any Cadre-\npost or equivalent in the public interest, under intimation to the *[ Prime Minister or a \nperson authorized by him].  \n      \n(iii)  An officer so deputed to a Provincial Government shall not be posted in \nhigher post except with the approval of the **[Chief Minister or a person authorized by \nhim] and in accordance with the prescribed procedure.  \n    \n(iv)  A PAS officer shall be posted as Chief Secretary in a Province by the \n*[Prime Minister or a person authorized by him] in consultation with the **[Chief Minister \nor a person authorized by him] concerned and due consideration will be given to the \nrecommendations of the **[ Chief Minister or a person authorized by him]: \n \nProvided that consultation will mean the intimation of a name or a panel of names \nof PAS officers to be conveyed to the **[Chief Minister or a person authorized by him] \nconcerned for such a posting, preferably in writing. If there is no response from a **[Chief \nMinister or a person authorized by him] within 15 days, the *[Prime Minister or a person \nauthorized by him] will proceed to make such an appointment of the named officer or any \nsuch officer named on the panel and it will be deemed to have the approval of the **[Chief \nMinister or a person authorized by him] concerned:   \n \nProvided further that if urgency so warrants, the *[Prime Minister or a person \nauthorized by him] may convey its proposal by telephone/fax or any other means and hold \nnecessary consultation with the **[Chief Minister or a person authorized by him] \nconcerned. If there is no response upto 15 days, the *[Prime Minister or a person \nauthorized by him]will proceed to pass appropriate orders. A written confirmation of the \nproceedings would be sent in each such case.  \n \n(v)  The procedure of deputing to and withdrawal from any Province of a PAS \nofficer will be the same as indicated above, except that Provincial Government may \nrespond to the proposal within a period of one month.      \n \n16. \n(1) The President may, by rules, provide for the conduct and discipline of \nofficers of the Service, and officers of the Service shall at all times obey such rules, and \nshall perform such duties as may be assigned to them. \n  \n(2)  Notwithstanding anything contained in any other law, rule, contract or \ninstructions to the contrary for the time being in force, any person holding a Provincial or \n                                                          \n Subs. for ―Federal Government‖ vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n Subs. for ―Provincial Government‖ vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n Words ―or Government concerned‖ deleted vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -21                                                             \n \n \nFederal sub-Cadre post may be directed by the appropriate government to report to \nanother duty post, station, for training and proceed on leave, as per prescribed procedure. \n17. \n[The Cadre Schedule to the 1954 Agreement shall be amended from \ntime to time, as per Rule 7 by the Establishment Division in consultation with the \nProvinces]. \n[Authority.— Estt. Division‘s Notification No. F.25/12/51-SEI, dated 1-6-1954]. \n**Schedule of Cadre strength of the Pakistan Administrative Service \nFEDERAL GOVERNMENT \nFederal Sub-Cadre \n \n \nAll posts of Deputy Secretary under the Federal Government and all posts of \nand above the rank of Joint Secretary under the Federal Government or borne on the \nstrength of a Corporation set up or established by, or an organization or an establishment \nsubordinate to, the Federal Government. \n \nProvincial Sub-Cadre \n \nBALOCHISTAN \n \n \nChief Secretary  \n01 \nAdditional Chief Secretary / Senior Member, Board of Revenue  \nand equivalent posts  \n05 \nDivisional Commissioners / Administrative Secretaries / and \nequivalent posts \n30 \nDeputy Commissioners / Additional Secretaries and equivalent posts \n25 \nAdditional Deputy Commissioners / Deputy Secretaries and \nequivalent posts  \n26 \nAssistant Commissioners and equivalent posts \n \n21 \n \nPUNJAB \nChief Secretary \n \nSenior Member, Board of Revenue / Chief Land Commissioner \n/Relief Commissioner and equivalent posts \n03 \nAdditional Chief Secretary / Member, Board of Revenue and \nequivalent posts \n21 \nAdministrative Secretaries / Divisional Commissioners and \nequivalent posts \n85 \nDeputy Commissioners / Additional Secretaries and equivalent posts \n117 \nAdditional Deputy Commissioners / Deputy Secretaries and \nequivalent posts \n155 \nAssistant Commissioners and equivalent posts \n65 \n                                                          \n Subs.vide S.R.O No. 1046(I)/2020 dated 14-10-2020. \n** Subs.vide Notification No. 13/14/2020/E-5 (PAS) dated 12-03-2021. \n \n\nPage -22                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nSINDH \nChief Secretary \n01 \nAdditional Chief Secretary / Senior Member, Board of Revenue \n/Commissioners and equivalent posts \n16 \nMember, Board of Revenue / Administrative Secretaries and \nequivalent posts \n67 \nDeputy Commissioner / Additional Secretaries and equivalent posts \n59 \nAdditional Commissioner / Deputy Secretaries and equivalent posts \n85 \nAssistant Commissioners and equivalent posts \n98 \n \n[KHYBER PAKHTUNKHWA] \nChief Secretary \n01 \nAdditional Chief Secretary / Senior Member, Board of Revenue \nequivalent posts \n11 \nDivisional \nCommissioners / Administrative \nSecretaries and \nequivalent posts \n47 \nDeputy Commissioners / Additional Secretaries and equivalent posts \n67 \nAdditional Deputy Commissioners / Deputy Secretaries and \nequivalent posts \n52 \nAssistant Commissioners and equivalent posts \n63 \n \n1.3 \nCreation/Abolition of Posts of Joint Secretary,  \n \n \nDeputy Secretary and Section Officers \n \nPosts of Secretary, Joint Secretary and Deputy Secretary at the Centre are \nborne on the C.S.P. Cadre, which is administered by the Establishment Division. It has, \nhowever, been noticed that additions to/deletion from this Cadre are made by Ministries \nwithout consulting the Establishment Division. It has, therefore, been decided that prior \nconcurrence of the Establishment Division in addition to that of the Ministry of Finance, \nshould invariably be obtained before any additional post is created on the C.S.P. or any \nexisting post is abolished. \n[Authority.- Estt. Division‘s O.M. No. 1/9/61-CI, dated 14-9-1961] \n \n1.4 \nClarification Regarding Occupational Groups and  \n \n \nServices (Probation, Training and Seniority) Rules,1990 \n \nIt is observed that Ministries/Divisions controlling different occupational \ngroups, other than APUG, are forwarding matters under the subject Rules,1990 for \ndecision to the Establishment Division. It is hereby clarified that the term ―Appointing \nAuthority‖ appearing in the said rules, means Secretary of the Ministry/Division \ncontrolling the respective Occupational Group, in respect of officers of BS-17 to BS-19, \nas per delegation of powers vide SRO. 276(I)/2000 dated 25-05-2000. Accordingly, \nMinistries/Divisions concerned are requested to examine and decide cases falling under \n                                                          \n Subs. for ―N.W.F.P‖ vide SRO No. 1046 (I)/2020 dated 14-10-2020. \n Federal Government. \nDMG (District Management Group)***, successor to CSP (Civil Service of Pakistan).***‖District \nManagement Group‖ renamed as ―Pakistan Administrative Service‖ vide Establishment Division‘s O.M.No. \n6/3/2012-CP-II dated 21-05-2012.  \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -23                                                             \n \n \npurview of the said rules, at their own level keeping in view the merit of each case. \nNevertheless, where an advice/opinion from the FPSC/Establishment Division is \nrequired, the Establishment Division may be invariably consulted for necessary \nviews/comments.  \n \n2. \nThe above is circulated for information and further necessary action by all \nconcerned.  \n \n[Authority.- Estt. Division‘s U.O No. 2/7/2006-T.V dated 28-04-2007.] \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage -24                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nI. \nRULES AND PROCEDURES APPLICABLE TO \n          OCCUPATIONAL GROUPS/SERVICES \n \n \n2.1 Commerce and Trade Group \n \nIn pursuance of the Administrative Reforms, it has been decided to form another \noccupational group to be called the ―Commerce and Trade Group‖. The Group shall comprise \nposts in the following Departments and such other posts as may be included in the group from \ntime to time. \n(i) \nTrade Development Authority of Pakistan. \n(ii) \n[* * *]  \n(iii) National Tariff Commission. \n(iv) Cotton Board. \n(v) \nDepartment of Insurance.                                   \n(vi) Trade Marks Registry. \n \n \n2. \nThe Group will be under the administrative control of the Ministry of \nCommerce and will function within the following framework of rules and procedure. \n \n3. \n**Grades 1 to 16.—Each Department/ Office will operate separately as \nhithertofore. The existing instructions in regard to direct recruitment and promotion \nquotas, the composition of Departmental Promotion and Selection Committees, the \nAppointing Authorities for various **grades etc. will continue to apply. The provisions of \nrecruitment rules already framed for various categories of posts with the approval of \nEstablishment Division will also continue to apply. All posts to be filled by direct \nrecruitment will be advertised, except posts in **Grade 16 which will be reported to the \nFederal Public Service Commission. \n \n***4. Grade 17.—@[Sixty per cent of posts in **Grade 17 will be filled through \ncompetitive examination to be conducted by the F.P.S.C. and 40% by promotion from \namongst the Departmental incumbents holding posts in **Grade 11 and above.] After \ncompletion of integrated training at the Academy for Administrative Training@@, the \nprobationer officers allocated to the ―Commerce and Trade Group‖ will undergo common \ndepartmental training@@@ to be followed by a departmental examination, the details of \nwhich will be worked out by the Secretary, Ministry of Commerce, in consultation with \nthis Division and the Federal Public Service Commission. Thereafter, they will be \nallocated to a particular department. They will ordinarily remain in that department until \nthey get promotion to the higher grade. With the exception of very special cases, there \nwill be no horizontal movement at this stage from one Department to the other. \n                                                          \nImport & Export (Control) Department deleted vide Cabinet Division‘s Memo No. 412/92-Min.I, dated \n25.01.1997. \n** BPS. \n***Para 4 to be seen in light of Occupational Groups and Services (Probation, Training and Seniority) Rules, \n1990. \n@Subs. vide Estt. Division O.M. No. 3/3/86-CP-2 dated 8-9-1987. \n@@ Civil Services Academy (CSA). May be read as such in subsequent Sl. Nos. wherever it occurs. \n@@@ There is now a Foreign Trade Institute of Pakistan. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -25                                                             \n \n \n \n5. \n*Grade 18 and above.— Posts will be filled by promotion or direct  \nrecruitment in  accordance  with the procedure laid down in the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973 and other instructions issued from \ntime to time or by horizontal movement of suitably qualified and experienced officer \nfrom other groups. In case of appointment of Director General ML&C, the Prime \nMinister may appoint any officer of the corresponding rank/grade and having \nrequired/special expertise and experience on secondment. \n \n6. \nEligibility for posts in the Secretariat.—Officers of Commerce and Trade \nGroup will be eligible for Secretariat posts i.e. Deputy Secretary and Joint Secretary, by \nhorizontal movement, as well as by lateral entry through examination etc. \n \n7. \nFor posts in **Grades 21 and 22.—Additional Secretaries and Secretaries \nand equivalent, the selection would be made from amongst Government servants of \nGrade 20 and above and also from amongst professionally qualified persons from other \noccupational groups as well as the private sector. \n \n8. \nLateral entry.— In order to meet shortages of officers in the Commerce \nand Trade Group or to meet specific requirements, appointments may be made to posts in \nthe Group in any grade by recruitment through lateral entry of persons engaged in a \nprofession or in the service of a corporation or private organization, who possess such \nprofessional qualifications and experience as may be prescribed from time to time.  \nSimilarly, officers of this group may be posted to appropriate posts in corporations and \nprivate organizations under Government management and control. \n \n9.  \nSeniority: **Grades 1 to 16.—Separate Department wise seniority lists \nwould be maintained for all posts in **Grades 1 to 16 as hithertofore, on the basis of \ncontinuous regular officiation in the **grade. \n \n10. \n Seniority: **Grade 17.—All officers of **Grade 17 will be borne on the \ncombined seniority list of the \"Commerce and Trade Group\". The inter-se seniority of \ndirect recruits to **Grade 17 will be determined on the basis of marks obtained at the \nFederal Public Service Commission examination and the assessment during training at \nthe Training Institutes/Academies. Those recruited direct on the basis of interview only \nshall reckon their seniority from the date of appointment. The seniority of officers \npromoted to *Grade 17 will be determined with reference to the dates of their regular \ncontinuous officiation in *Grade 17. As for seniority of direct recruits vis-a-vis promoted \nofficers, the direct recruits of a particular year will as a class rank junior to the promoted \nofficers of that year. \n \n11. \n Seniority: *Grade 18 and above.— Seniority will be determined in each \n*grade from the date of regular continuous officiation in the *grade. \n \n12. \nOfficers of other occupational groups working in the Departments referred \nto in para above.— Such officers of other groups as may be working in posts now borne \non the Commerce and Trade Group may be inducted into the Group subject to their \noption and suitability. \n                                                          \n* BPS \n \n Amended vide Establishment Division‘s O.M.No.6/4/2004-CP-II (ML&C) dated 29th October, 2014. \n\nPage -26                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n13.  Provision for accelerated promotions to posts in Grade 17.— To enable \nbright young persons who have failed to secure, through competitive examination \nconducted by the F.P.S.C., direct entry to *Grade 17 posts, to get another opportunity to \ncompete for these posts, or to get accelerated promotion within the Department, the \nfollowing two provisions are made:- \n(a) \nThose of age upto 30 years can appear in the competitive examination \nconducted by the FPSC provided they have put in at least two years \ngovernment service; \n(b) \nThere will also be a Departmental Examination under which departmental \ncandidates will be considered for promotion to posts in *Grade 17. All \nofficials having a minimum of five years Government service in *Grade \n11 and above employed in the Ministry of Commerce, its Attached \nDepartments and Subordinate Offices which are included in the \nCommerce and Trade Group, will be eligible to appear in this Examination \nprovided they are otherwise eligible.  The upper age limit for this \nexamination will be 45 years for the first examination, 40 years for the \nnext examination, and 35 years for all subsequent examinations. \n \n14. \nThe Secretary, Ministry of Commerce will prepare a scheme for the \nDepartmental Examination at (b) above and obtain the approval of Establishment \nDivision.  Subject to availability of suitable departmental candidates, promotion on \naccelerated basis through the above examination will be limited to a maximum of 25% of \nthe total vacancies and these promotions will be reckoned against the **[promotion \nquota]. \n \n15. \nThe existing arrangements with regard to personnel management of the \n―Commerce and Trade Group‖ will continue under the overall supervision of the Ministry \nof Commerce who will prepare gradation lists of all officers in *Grade 17 and above.  \nEach department under the Ministry of Commerce will prepare, issue and maintain \nseniority lists of *Grade 16 and below.  The Ministry of Commerce will submit \nperiodical reports to the Establishment Secretary.  Any major difficulty which may arise \nin the implementation of these instructions will be resolved in a meeting of the \nEstablishment Secretary and the Secretary, Ministry of Commerce. \n[Authority.—Estt. Division‘s O.M. No. 6/2/75-ARC, dated 8-5-1975]. \n \n2.2 \nPakistan Customs Service \n \nIn pursuance of the Administrative Reforms, it has been decided to constitute \nthe \"Pakistan Customs Service\". The group shall comprise all posts in the Customs and \nCentral Excise Department. The overall administration of this group will remain with the \n                                                          \n BPS \n** Subs. vide Estt. Division‘s O.M. No.3/3/86-CP.2 dated 8-9-1987. \nNomenclature ―Customs and Excise Group‖ renamed as ―Pakistan Customs Service vide Estt. Division‘s \nO.M. No. 4/2/75-ARC dated 12-09-2009. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -27                                                             \n \n \nFederal Board of Revenue under the Ministry of Finance. It will function within the \nfollowing broad framework of rules and regulations. \n \n2. \nGrade 1 to *Grade 16.—The existing instructions with regard to direct \nrecruitment and promotion quotas, the composition of Departmental Promotion and Selection \nCommittees, the appointing authorities for various grades, etc., will continue to apply as \nhithertofore. All posts to be filled by direct recruitment will be advertised except posts in \n*Grade 16 which will be reported to the Federal Public Service Commission. \n            3. \n**Grade 17.— 75% posts in *Grade 17 will be filled through competitive \nexamination conducted by the Federal Public Service Commission and 25% through \npromotion. After completion of one year's training at the Academy for Administrative \nTraining, the probationer officers allocated to this group will undergo departmental and \non-the-job training to be followed by an examination. Officers promoted to *Grade 17 \nmay also be required to undergo such departmental training as the Federal Board of \nRevenue*  may prescribe. \n \n4. \nThe following provisions are being made to enable educationally qualified \npersons in *Grade 16 and below to secure entry in *Grade 17:- \n(a) \nThey can appear in the competitive examination upto the age of 30 years \nprovided they have put in at least 2 years service. A maximum of two \nchances will be allowed after one has entered government service. \n(b) \nThere will also be a departmental examination under which departmental \ncandidates can be considered for accelerated promotion in their own \ndepartment. The upper age limit for this examination will be 45 years for the \nfirst examination, 40 years for the next examination, and 35 years for all \nsubsequent examinations. \n \nThe Federal Board of Revenue** will prepare a scheme for the departmental \nexamination at (b) above and obtain the approval of the Ministry of Finance and \nEstablishment Division. Subject to availability of suitable departmental candidates, \npromotion on accelerated basis through the above examination will be limited to a \nmaximum of 20% of the total vacancies and these promotions will be reckoned against \nthe direct recruitment quota. \n \n5. \n**Grade 18 and above.— The procedure for promotion and other matter; \nas laid down in the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 \nwill be observed subject to the length of service as prescribed in Establishment Division \nO.M. No. 3/7/74-AR-II, dated the 29th  May, 1974 namely:— \n \nFor **Grade 18........5 years service in *Grade 17. \n \nFor **Grade 19.......12 years service in *Grade 17 and above. \n \nFor **Grade 20.......15 years service in *Grade 17 and above. \n                                                          \n Revenue Division (Federal Board of Revenue) inserted in the Rules of Business, 1973 (as amended upto 16th \nJanuary, 2007), vide Cab. Div. Notification No. 4-14/98-Min. I. dated 1-12-1998, Schedule II [Rule 3(3) \nDistribution of Business Among the Divisions. \n BPS. \n\nPage -28                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n6.   \nSecretariat Posts.— Officers of this group will be also eligible for \nSecretariat Posts (Deputy Secretary and above) to which appointment is made through \nexamination or by horizontal movement with the approval of the Central Selection Board. \n \n7. \nLateral entry.— In order to meet shortages of officers in this Group or to \nmeet specific requirements, appointments may be made to posts in the Group in any \n*Grade by transfer from other Groups, or by recruitment through lateral entry of persons \nengaged in a profession, or in the service of a corporation or private organisation, who \npossess such professional qualifications and experience as may be prescribed from time \nto time.  Similarly, officers of this Group may be posted to appropriate posts in corporations \nunder government management and control. \n \n8. \nSeniority-(i) *Grades 1 to 16.— Seniority lists for all posts in *Grades 1 to 16 \nwould be maintained as hithertofore on the basis of continuous regular officiation in the \n*Grade. \n \n(ii) \n*Grade 17.— The inter se seniority of direct recruits to **Grade 17 will be \ndetermined on the basis of order of merit, of probationers determined at the time of final \npassing out from the Academy for Administrative Training. The inter se seniority of the \npromoted officers to *Grade 17 shall be determined according to the date of their regular \ncontinuous officiation in *Grade 17.  Direct recruits of a particular year, however, shall \nas a batch be placed junior to the officers promoted to *Grade 17 in that year. \n \n(iii)  *Grade 18 and above.—Seniority in each grade will be determined from \nthe date of regular continuous officiation in the *grade. \n \n9. \nThe existing arrangement with regard to personnel management of the \nCustoms and Central Excise Department will continue under the overall supervision of \nthe Federal Board of Revenue and the Ministry of Finance. The Federal Board of \nRevenue will prepare gradation list of all officers in *Grade 16 and above.  The lists will \nbe prepared Grade-wise.  Each Collector of Customs and Central Excise will prepare, \nissue and maintain seniority lists of *Grade 15 and below. \n \n10. \nThe Federal Board of Revenue will submit periodical reports to the \nEstablishment Secretary. Any major difficulty which may arise in the implementation of \nthese instructions will be resolved in a meeting of Establishment Secretary and the \nChairman of the Federal Board of Revenue. \n[Authority.-Estt. Division‘s O.M. No. 5/2/75-ARC, dated 9-5-1975]. \n \n2.3 \nInland Revenue Service \n \nIn pursuance of the Administrative Reforms, it has been decided to constitute the \n\"**Inland Revenue Service\". The group shall comprise all posts in the Income Tax \nDepartment. The overall administration of this group will remain with the Federal Board of \nRevenue under the Ministry of Finance. It will function within the following broad framework \nof rules and procedure:— \n                                                          \n* BPS \n ―Income Tax Group‖ renamed as ―Inland Revenue Service‖ vide Estt. Div.‘s O.M.No.F.6/2/2009-C.P.II dated \n12-09-2009. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -29                                                             \n \n \n \n2. \n*Grades 1 to 16.—The existing instructions with regard to direct \nrecruitment and promotion quotas, the composition of Departmental Promotion and \nSelection Committees, the appointing authorities for various *Grades, etc. will continue \nto apply as hithertofore. All posts to be filled by direct recruitment will be advertised \nexcept posts in Grade 16 which will be reported to the Federal Public Service \nCommission. \n \n3. \n*Grade 17.— 75% of the posts in *Grade 17 will be filled through \ncompetitive examination conducted by the Federal Public Service Commission and 25% \nthrough promotion. After completion of one year's training at the Academy for \nAdministrative Training, the probationer officers allocated to this group will undergo \ndepartmental and on-the-job training to be followed by an examination. Officers \npromoted to Grade 17 may also be required to undergo such departmental training as the \nFederal Board of Revenue may prescribe. \n \n4. \nThe following provisions are made to enable educationally qualified \npersons in *Grade 16 and below to secure entry in *Grade 17:- \n(a) \nThey can appear in the competitive examination upto the age of 30 years \nprovided they have put in at least 2 years service. A maximum of two chances \nwill be allowed after one has entered Government service. \n(b) \nThere will also be a departmental examination under which departmental \ncandidates can be considered for accelerated promotion in their own \ndepartment. The upper age limit for this will be 45 years for the first \nexamination, 40 years for the next examination and 35 years for \nsubsequent examinations. \n \nThe Federal Board of Revenue will prepare a scheme for the departmental \nexamination at (b) above and obtain the approval of the Ministry of Finance and \nEstablishment Division. Subject to availability of suitable departmental candidates, \npromotion on accelerated basis through the above examination will be limited to a \nmaximum of 20% of the total vacancies and these promotions will be reckoned against \nthe direct recruitment quota. \n \n5. \n*Grade 18 and above.—The procedure for promotion and other matters as \nlaid down in the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973, will \nbe observed subject to the length of service as prescribed in Establishment Division O.M. \nNo. 3/7/74. AR II, dated the 20th May, 1974, namely:— \n \nFor *Grade 18 ..  \n5 years service in *Grade 17. \n \nFor *Grade 19 ..  \n12 years service in *Grade 17 and above. \n \nFor *Grade 20 ..  \n15 years service in *Grade 17 and above. \n \n6. \nSecretariat Posts.— Officers of this group will be eligible for Secretariat \nposts in **[All Pakistan Unified Grades] in *Grade 19 and above in accordance with the \nprocedure prescribed for appointment to Secretariat posts of Deputy Secretary and above. \n                                                          \n* BPS \n**All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n\nPage -30                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n7. \nLateral Entry.— In order to meet shortages of officers in this group or to \nmeet specific requirements, appointments may be made to posts in the Group in any \n*Grade by transfer from other Groups, or by recruitment through lateral entry of persons \nengaged in a profession or in the service of a corporation or private organization, who \npossess such professional qualifications and experience as may be prescribed from time \nto time. Similarly officers of this Group may be posted to appropriate posts in \ncorporations and other organizations under Government management and control. \n \n8. \nSeniority.— (i) ٭Grade 1 to 16.— Seniority lists for all posts in Grade 1 to \n16 would be maintained as hithertofore on the basis of continuous regular officiation in \nthe Grade. The inter se seniority of direct recruits in *Grade 16 in a particular year will be \ndetermined in accordance with the merit position obtained by them in the competitive \nexamination conducted by the Federal Public Service Commission. \n \n(ii)   *Grade 17.—The inter se seniority of direct recruits in *Grade 17 will be \ndetermined on the basis of order of merit of the probationers determined at the time of \nfinal passing out from the Academy for Administrative Training. The inter se seniority of \nofficers promoted to *Grade 17 will be determined with reference to the dates of their \nregular continuous officiation in the grade.  As for seniority of direct recruits vis-a-vis \npromoted officers, the direct recruits of a particular year will as a class rank junior to the \npromoted officers of that year. \n \n(iii)  *Grade 18 and above.— Seniority will be determined in each *Grade from \nthe date of regular continuous officiation in the *Grade. \n \n9. \nThe existing arrangement with regard to personnel management of the \nIncome Tax Department will continue under the overall supervision of the Federal Board \nof Revenue and the Ministry of Finance. The Federal Board of Revenue will prepare \nGradation Lists of all officers in *Grade 16 and above. The lists will be prepared \nGrade-wise. Each Commissioner of Income Tax will prepare, issue and maintain \nseniority lists of *Grade 15 and below. \n \n10. \nThe Federal Board of Revenue will submit periodical reports to the \nEstablishment Secretary. Any major difficulties which may arise in the implementation of \nthese instructions will be resolved in a meeting of the Establishment Secretary and the \nChairman of the Federal Board of Revenue. \n[Authority.-Estt. Division‘s O.M. No.4/2/75-ARC, dated 09-5-1975]. \n \n2.4 \nTax Administrative Reforms: Reorganization of Federal \nBoard of Revenue - Creation of New Occupational Service \nNamely Inland Revenue Service  \n \nIn terms of S.No.10.2. (i) of Schedule-II of Rules of Business, 1973 and in \ncontinuation of this Division‘s O.M. No.5/2/75-ARC dated 9-5-1975 and O.M. No. 4/2/75-\nARC dated 9-5-1975, to say that in view of the ongoing Tax Administrative Reforms that \n                                                          \n٭BPS. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -31                                                             \n \n \ninclude reorganization of Federal Board of Revenue, it has been decided to create a new \nOccupational Service namely Inland Revenue Service with immediate effect.  \n \n2.  \nAll the business concerning Income Tax, Sales Tax and Federal Excise \ncurrently being done by the officers and staff of Inland Revenue Service and Pakistan \nCustoms Service is transferred to the new Inland Revenue Service. Existing Customs and \nExcise Group will be renamed as Pakistan Customs Service. \n \n3.  \nFederal Board of Revenue shall seek from each officer and staff of the \nexisting Customs & Excise Group and Income Tax Group an irrevocable option for \ninclusion or otherwise into the new Inland Revenue Service. Such option once exercised \nshall be final. In order to facilitate the officers in this process, FBR shall apprise each \nofficer (1) the number of posts which would form part of the new occupational service \n(2) upon option, the seniority in the new service shall count from the date of regular \nappointment in the present post in the existing Customs & Excise Group and Income Tax \nGroup in accordance with Civil Servants (Seniority) Rules, 1993, as amended from time \nto time.  \n \n4.  \nUpon receipt of requisite options. Federal Board of Revenue shall proceed \nas under:-  \n(a) \nScenario-I  \n \nIn case, some officers from the Pakistan Customs Service and some officers \nfrom the Inland Revenue Service opt for Inland Revenue Service, the shortage of the \nInland Revenue Service shall be met by posting of officers of Pakistan Customs Service \nand defunct Inland Revenue under Section 10 of the Civil Servants Act, 1973. Depending \nupon number of options to be exercised by the officers of Pakistan Customs Service and \nInland Revenue Service, the tentative cadre strength of new Inland Revenue Service and \nPakistan Customs Service may be as under (i.e. equivalent to existing combined strength \nof the Inland Revenue Service and Pakistan Customs Service):—  \nNew Inland Revenue Service  \n \nFunctions  \n \n \nOfficers  \n \nFederal Excise   \n \n218  \n \nSales Tax  \n \nInland Revenue Service \n \n978  \n \nTotal  \n \n \n \n1196  \n \nPakistan Customs Service  \nFunctions  \n \n \n \n \nOfficers  \nCustoms  \n \n \n \n \n218  \n\nPage -32                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \nUpon completion of exercise of options, the exact cadre strength shall be \nfinalized by the Establishment Division in consultation with Revenue Division.  \n(b) \nScenario-II  \n \nIn case all the officers of the Customs and Excise Group and Income Tax Group opt \nfor new Service, the Service be renamed as ―Pakistan Revenue Service‖ with common \nseniority and doing all the revenue and tax business. All officers would be part of one cadre. \nThe tentative cadre strength of new service may be as under (i.e. equivalent to existing \ncombined strength of the Inland Revenue Service and Pakistan Customs Service):—  \n \nFunctions  \n \n \nOfficers  \n \nFederal Excise   \n \n218  \n \nSales Tax  \n \nIncome Tax  \n \n \n978  \n \nCustoms  \n \n \n218  \n \nTotal  \n \n \n \n1414  \n \nUpon completion of exercise of options, the exact cadre strength shall be \nfinalized by the Establishment Division in consultation with Revenue Division.  \n \n5. \nIn both the scenarios mentioned in para-4 above, the Income Tax Group \nofficers not opting for the new service will remain in the existing Income Tax Group \nwhich will be a defunct and dying cadre without any future intake.  \n \n6. \nThe inter-se-seniority of the officers of existing Inland Revenue Service \nand Pakistan Customs Service exercising option for inclusion in the new Pakistan \nRevenue Service or Inland Service, as the case may be, shall count from the date of \nregular appointment in the present post in the existing Customs and Excise Group and \nIncome Tax Group in accordance with Civil Servants (Seniority) Rules, 1993, as \namended from time to time.  \n \n7.  \nOther measures shall be taken as under:—  \n(a) \nAll the existing posts currently forming part of Income Tax Group as well \nas those meant for Federal Excise Business but currently forming part of \nCustoms and Excise Group shall form part of the new Inland Revenue \nService with immediate effect. The said posts will, however, be \ntransferred to the new Service upon completion of exercise of option.  \n(b) \nFurther recruitment to the existing Income Tax Group is stopped.  \n(c) \nEffective from 2009, fresh recruitment to the newly constituted Inland \nRevenue Service or Pakistan Revenue Service as the case may be, shall be \ninitiated through Federal Public Service Commission. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -33                                                             \n \n \n \n8.  \nEstablishment Division‘s O.M. No. 5/2/75-ARC dated 9-5-1975 and O.M. \nNo. 4/2/75-ARC dated 9-5-1975 regarding constitution of existing Inland Revenue \nService and Pakistan Customs Service shall be deemed to have been modified to the \nabove extent. In case of inconsistency between the provisions of said O.M.s dated 09-05-\n1975 and this O.M., the provisions of this O.M. shall have the overriding effect.  \n \n9.  \nTo overcome the difficulties and interpretation of the methodology an \nAnomaly Committee is constituted comprising Additional Secretary-II, Establishment \nDivision, Chairman, Federal Board of Revenue and Additional Secretary, Law and Justice \nDivision whose interpretation shall be final subject to approval of Establishment Division. \n \n10.  The Anomaly Committee and all others concerned shall ensure that the \ndecisions contained in this O.M. do not create any administrative complications. \n[Authority.—Estt. Division‘s O.M. No. F.6/2/2009-CP-II, dated 12-9-2009]. \n \n2.5 \nPakistan Administrative Service \n \nIn continuation of Establishment Division Office Memorandum No. \n1/2/74-ARC, dated the 23rd January, 1974 regarding the formation of the Pakistan Audit \nand Accounts Service, it has been decided with Prime Minister's approval to constitute \nanother occupational group called the *Pakistan Administrative Service, comprising field \nposts in the civil administration of the district and the division viz. Commissioner, \nDeputy Commissioner, Additional Deputy Commissioner, Assistant Commissioner and such \nother posts as may be included in the group from time to time. \n \n2.  \nThe *Pakistan Administrative Service will function within the following \nframework of rules and procedure. These instructions will apply to members of [Omitted] \nand to all other Government servants holding the posts specified in the Schedule of Cadre \nStrength of the Civil Service of Pakistan.  \n \n3.  \n**Grades 17 to 19: Recruitment to **Grade 17 will continue to be made \nthrough Federal Public Service Commission as hithertofore except to the extent the posts have \nto be filled through promotion.  Separate orders in this regard will be issued.  After completion \nof integrated training at the Academy for Administrative Training, the probationer officers \nallocated to Pakistan Administrative Service will undergo departmental training as \nhithertofore to be followed by an examination. Promotion to ***Grades 18 and 19 will be \nmade by the Central Selection Committee as explained in subsequent paragraphs. \n \n4. \nIn view of the importance of the post of DeputyCommissioner which at \npresent is a **Grade 18 post carrying special pay, it has been decided as follows:— \n                                                          \n ―District Management Group‖ renamed as ―Pakistan Administrative Service‖ vide Estt. Division‘s \nO.M.No.6/3/2012-CP-II dated 21-05-2012. \n** BPS \nSince abolished, except in the ICT administration & FANA, as a result of devolution plan under the local \ngovernment system introduced in the country. Now District Coordination Officer (DCO) is the principal \nadministrative officer. \n\nPage -34                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(i) \nThe post of Deputy Commissioner would be a selection post and selection will \nbe made from amongst officers having at least 10 years service in police, \narmed forces, civil administration or military lands and Cantonments \nDepartment. The selected persons shall be given training in administration \nand law, if necessary, before posting as Deputy Commissioner. \n(ii) \nTo ensure appointments of experienced persons, the post of Deputy \nCommissioner in major Districts will be placed in Grade 19.  As in other \ngroups, for promotion to **Grade 19 a minimum service of 12 years in \n**Grade 17/18 shall be a condition precedent. \n \n5. \n**Grade 20.—Promotion to **Grade 20 shall be made by selection from \nofficers of the group who have had at least 15 years of service in **Grades 17-19. \n \n6. \nSecretarial Posts.— As in other occupational groups, officers of this service \nwill be eligible for Secretariat appointments in accordance with the procedure already \nprescribed. The officers will be selected, after written tests and interviews, for posts of Deputy \nSecretary and Joint Secretary in the Federal Government and equivalent posts in the \nProvincial Secretariat. These posts will be in a common pool to which officers of all Federal \nand Provincial Departments will be eligible. Those selected for Deputy Secretary and Joint \nSecretary or equivalent posts would be put through a training programme of 3-4 months. \nTheir final selection would be made after satisfactory completion of training. No posts of the \nrank of Deputy Secretary and Joint Secretary in the Federal Secretariat, or their equivalent in \nthe Provincial Secretariats tenable by officers of [All Pakistan Unified Grades] would be \nfilled except from these panels. Relaxation will be made with Prime Minister's approval in \nindividual cases. \n \n7.  \n**Grades 21-22.—For posts of Additional Secretaries and Secretaries to \nthe Federal Government and equivalent posts in the Provincial Governments, selection \nwould be made from government servants of various occupational groups in **Grade 20 \nand above and also from amongst professionally qualified persons from the private \nsector. \n \n8.   \nLateral entry.— To bring in fresh blood and to relieve shortages, if any, at \nvarious levels, lateral entry will be resorted to. Lateral entry selections will be made only \nby the Federal Government. \n \n\"9. @Seniority.— (i) Seniority inter-se of direct recruits to **Grade 17 appointed \nin a batch to the @@Pakistan Administrative Service on the results of the competitive \nexamination held by the FPSC shall be determined on the basis of the order of merit of \nthe probationers determined at the time of final passing out from the Academy for \n                                                          \n Directorate of Military Lands & Cantonments; ref. Rules of Business, 1973 as amended upto 16th January, \n2007, rule 4(4), Schedule-III. \n BPS \nAll Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n@Subs.vide Estt. Division O.M. No. 2/2/74-ARC, dated 14-12-1976. This amendment takes effect from the date of \nissuance of Estt. Division O.M.No.2/2/74-ARC, dated 23-2-1974. \n@@―District Management Group‖ renamed as ―Pakistan Administrative Service‖ vide Estt. Division‘s \nO.M.No.6/3/2012-CP-II dated 21-05-2012. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -35                                                             \n \n \nAdministrative Training. Seniority of direct recruits to Grade 17 appointed otherwise \nthan through the competitive examination held by the FPSC shall be determined on the \nbasis of the date of continuous regular officiation in that *grade in the Pakistan \nAdministrative Service. If the date of continuous regular officiation is the same, the older \nin age shall rank senior. \n \n(ii) \nSeniority in *Grade 18 and above shall be determined on the basis of the \ndate of continuous regular officiation in the *grade provided that those who are selected \nfor promotion to a higher grade in one batch shall, on their promotion to the higher grade \nretain their inter-se-seniority as in the lower grade. \n \n(iii) Gradation list of officers in **[All Pakistan Unified Grades] would be issued \nby the Establishment Division periodically.\" \n \n10. \nUnder Article 240 of the Constitution, appointments to and conditions of \nservice of persons in the All-Pakistan Services are to be determined by the Federal \nGovernment. The concept of All-Pakistan Services has been retained in the Constitution \nwith a broader national purpose, viz. national integration and cohesion. It is, therefore, \nemphasized that all matters pertaining to the appointment, promotion, transfer, etc. of \nmembers of the [All Pakistan Unified Grades] are the responsibility of Federal \nGovernment. \n \n11. \nIn the past, substantive appointments to posts in *Grade 18 were made on the \nrecommendations of the Federal Public Service Commission by the Federal Government after \nconsulting the Provinces concerned. This procedure was, however, reduced to a mere \nformality as the Provinces who were permitted to make officiating appointments on \ntemporary basis continued such appointments without interruption. For appointments to \n*Grades above 18, no reference to Federal Public Service Commission was necessary; in their \ncase recommendations were made by the Provinces to the Federal Government and with their \napproval promotions were made. While making officiating appointments or making \nrecommendations for promotions, the Provinces usually considered only those Government \nservants who were working within their jurisdiction. The cases of senior persons with good \nrecord of service working at the Centre or in other Provinces were generally not considered \nby the Provinces. This procedure now requires modification for various reasons. Firstly, under \nthe revised procedure consultation with Federal Public Service Commission in the matter of \nsubstantive promotion to *Grade 18 is no longer necessary and, therefore, distinction between \nofficiating and substantive appointments is no longer valid. Secondly, as a result of the \nintroduction of the administrative reforms a number of officers from other services have been \ninducted into All Pakistan Services. It is, therefore, necessary that their claim for promotion \nshould also be fully taken into account before making appointments to higher *Grades. \n \n12. \nIt has, therefore, been decided that: \n                                                          \n BPS \n All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n Federal Government. \n\nPage -36                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(i) \nA Central Selection Committee under the Establishment Secretary in \nwhich Chief Secretaries of the Provinces would be associated would make \nrecommendations for promotion to \nGrade 18 and above. For \nappointments in the Provinces, the cases will be first submitted to \nGovernor/Chief Minister as at present before submitting the cases to the \nPrime Minister for approval. Instead of making recommendations in each \ncase of promotion, panels of names for promotion to higher *Grades \nwould be prepared periodically so that whenever vacancies have to be \nfilled at short notice, action would be taken without any delay. \n(ii) \nNo officer above a certain seniority should remain in the same Province \nfor a period of more than 5 years.  The Central Selection Committee \nreferred to above will look into the implementation of this decision. \n[Authority.-Establishment Division‘s O.M. No. 2/2/74-ARC, dated 23-2-1974 as amended vide \nEstablishment Division‘s O.M. of even number dated 14-12-1976]. \n \n \n2.6 \nClassification of Districts \n \n \nThe Federal Government in pursuance of para 4 (ii) of the Establishment \nDivision O.M. No. 2/2/74-ARC. II, dated the 23rd February,1975 agree to the classification \nof the following districts as major districts and placing of posts of Deputy Commissioner of \nthese districts in BPS 19:— \n \nSl.  # \nPunjab \n \nSindh \nSl.  # K.P.K \n \nBalochistan \n1. \nLahore \n1. \nKarachi \n1. \nPeshawar \n1. \nQuetta \n2. \nRawalpindi \n2. \nHyderabad \n2. \nD.I. Khan \n2. \nZhob \n3. \nMultan \n3. \nSukkur \n3. \nSwat \n3. \nNasirabad \n4. \nBahawalpur \n4. \nLarkana \n4. \nAbbottabad \n4. \nMekran \n5. \nSahiwal \n \n \n \n \n5. \nKhuzdar \n6. \nGujranwala \n \n \n \n \n6. \nKohlu \n7. \nSargodha \n \n \n \n \n7. \nLoralai \n8. \nFaisalabad \n \n \n \n \n \n \n \n \nPlacement of the posts in BPS 19 does not imply automatic @upgradation of the \nincumbent of the posts. The Provincial Government will refer the case of promotion to \nBPS 19 against these posts to the Establishment Division in accordance with the normal \nprocedure. \n[Authority.- Estt. Division‘s Additional Secretary's d.o. letter No.3/16/ 74-ARC-II,  \ndated the 30-8-1975 addressed to Provincial Governments]. \n                                                          \n BPS \n See Rotation Policy. \n Also see Rotation Policy for PAS/PSP officers. \n@ For instructions/orders on upgradation. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -37                                                             \n \n \n \n2.7 \nEconomists and Planners Group \n \nIn pursuance of the Administrative Reforms, it has been decided to constitute \nanother occupational group to be called \"Economists and Planners Group\" comprising all \nposts of Economists, Chief, Deputy Chief, Assistant Chief, Research Officers, Planning \nOfficers and Economic Investigators in the Economic Sections of the Planning Division, \nEconomic Affair Division and Finance Division and posts in other Ministries, Divisions and \nDepartments of the Federal Government dealing exclusively with economic matters and \nplanning and development in the economic field. For this purpose the Ministries and \nDivisions concerned shall communicate to the Planning and Development Division the \nnumber and Grades of all such posts under their administrative control, together with a \nnominal roll of the incumbents of these posts showing dates of their regular appointment in \ntheir present *Grades. Based on the information supplied by the Ministries and Divisions, the \nPlanning and Development Division shall prepare a schedule of posts to be included in the \nEconomists and Planners Group and forward it to the Establishment Division for approval. \n \n2.  \nThe Economists and Planners Group will be under the administrative \ncontrol of the Planning and Development Division, and will function within the following \nbroad framework of rules. \n \n3. \n*Grades1- 16.— Each Ministry/Division/Department will operate these posts \nseparately as heretofore subject to the overall supervision of the Planning and Development \nDivision. The existing rules, regulations and instructions in regard to direct recruitment, \npromotion quotas, composition of Promotion and Selection Committee, appointing authorities \nfor various *grades etc. will continue to apply as heretofore. The provisions of recruitment \nrules already framed for various categories of posts with the approval of the Establishment \nDivision will also continue to apply.  All posts to be filled by direct recruitment will be \nadvertised. \n \n4. \n*Grade 17.— Initial entry to *grade 17 will be made from amongst such \nprobationers, recruited through the competitive examination conducted by the Federal \nPublic Service Commission, as are in possession of the prescribed academic \nqualifications.  After the initial institutional training, the probationers officers will be \ngiven such departmental training as may be prescribed, to be followed by an examination \nthe details of which will be prepared by the Planning and Development Division.  \nThereafter, they will be allocated to various posts in different Ministries/ Divisions/ \nDepartments. They will ordinarily remain in the Ministries/ Divisions/Departments of \ntheir original posting until they get promotion to the next higher *grade. With the \nexception of very special cases, there will be no horizontal movement at this stage from \none Ministry/Division/ Department to the other. \n \n5.  \n75% of posts in *grade 17 will be filled by direct recruitment and 25% \nthrough promotion on the basis of selection. \n \n6. \n*Grade 18 and above.—33% posts in *grades 18, 19 & 20 would be filled \nby promotion if suitably qualified and experienced persons are available. The remaining \n67% would be filled by direct recruitment, or transfer, of persons possessing such \n                                                          \n BPS. \n\nPage -38                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nqualifications and experience as may be prescribed. Direct recruitment will be made \nthrough the Federal Public Service Commission. \n \n7. \nAll posts in *grade 17 and above will be selection posts. \n \n8. \nThe procedure for promotion and other matters as laid down in the Civil \nServants (Appointment, Promotion and Transfer) Rules, 1973 will be observed. \n \n9. \nOfficers of this group will be eligible for appointment to equivalent posts \nin the Secretariat and other Groups by horizontal movement, and to posts in higher \n*grades in the Secretariat Group in accordance with the prescribed procedure. \n \n10. \nLateral entry.—In order to meet existing deficiency in *grades 17 and 18, \nthe Planning and Development Division will prepare a scheme for recruitment of young \neconomists possessing Master's Degree in Economics and for their training in Pakistan \nand abroad (in Ph.D. Fellowships etc.) and submit it to the Establishment Division for \napproval. \n \n11. \nTo meet specific requirements, appointments may also be made to posts in \nthe Group in any grade by recruitment through lateral entry of persons either in \nGovernment service, or engaged in a profession or in the service of a corporation, or \nprivate organization, who possess professional qualifications and experience as may be \nprescribed for the posts from time to time.  Similarly, officers of the Economists and \nPlanners Group may be posted to appropriate posts in corporations and public sector \norganizations under government management and control. \n \n12. Seniority.—Grade 1 to 16.— Separate Division-wise/ Department-wise \nseniority lists would be maintained for all posts in *grades 1 to 16 as hithertofore. The \nseniority as already determined in various grades under the previous rules before the \npromulgation of the Civil Servants Ordinance, 1973, i.e. before 15th August, 1973, shall \nnot be disturbed. However, seniority of persons promoted to higher grades on or after 15th \nAugust, 1973 shall be determined on the basis of the date of regular appointment to the grade, \nprovided the persons who are selected for promotion to a higher *grade in one batch shall, on \ntheir promotion to the higher *grade, retain their inter-se-seniority in the lower *grade. \n \n13. \n*Grade 17.— All officers of *grade 17 will be borne on a combined \nseniority list of the \"Economists and Planners Group\".  The inter-se-seniority of the direct \nrecruits to *grade 17 will be determined on the basis of the order of merit of the \nprobationers determined on the conclusion of training. The inter se seniority of officers \npromoted to *grade 17 will be determined with reference to the dates of their regular \nappointment in *grade 17 provided that officers who are selected for promotion to that \ngrade in one batch shall, on their promotion, retain their inter-se-seniority in the lower \ngrade as for seniority of direct recruits vis-a-vis promoted officers, the direct recruits \nappointed in a particular year will, as a class, rank junior to the officers appointed by \npromotion on regular basis in that year. \n                                                          \n BPS. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -39                                                             \n \n \n \n14. \n*Grade 18 and above.— Seniority will be determined in each grade from \nthe date of regular appointment to the *grade provided that officers who are selected for \npromotion to higher grade in one batch shall, on their promotion to a higher *grade, \nretain their inter-se-seniority in the lower *grade. Those appointed by direct recruitment, \nif more than one person is selected in one batch, shall be assigned seniority in accordance \nwith the order of merit determined at the time of selection provided the selected persons \njoin within the prescribed time. \n \n15. \n Provision for accelerated promotion of posts in *grade 17.— To enable \nbright young persons in the Group who fail to secure direct entry to *Grade 17 posts \nthrough the Federal Public Service Commission to get another opportunity to compete for \nthese posts or to  get  accelerated promotion to *Grade 17 within the department, the \nfollowing provisions are made:- \n(a) \nOfficials of age upto 30 years can appear in the competitive examination \nconducted by the Federal Public Service Commission provided they have \nput in at least two years Government Service.  Not more than two chances \nwill be allowed after one has entered government service; \n(b) \nThere will also be a departmental examination for departmental candidates \nfor accelerated promotion to posts in *Grade 17. Subject to possession of \nsuch minimum qualifications as may be prescribed, all officials having a \nminimum of 5 years government service in *Grade 11 and above in the \nGroup will be entitled to appear in this examination. The upper age limit \nfor this examination will be 45 years for the first examination, 40 years for \nthe next examination and 35 years for subsequent examinations. \n \n16.  The Secretary, Planning and Development Division will prepare a scheme \nfor departmental examination mentioned in para 15 and obtain the approval of the \nEstablishment Division.  Promotion on accelerated basis through the above examination \nwill, subject to availability of suitable departmental candidates, be limited to the \nmaximum of 25% of the total vacancies in *Grade 17 and these promotions will be \nreckoned against the direct recruitment quota. \n \n17.  The existing arrangements with regard to personnel management of \nvarious posts and cadres in the \"Economists and Planners Group\" will continue but the \nSecretary, Planning and Development Division in liaison with the Ministry/Division/ \nDepartment concerned will be responsible for the smooth implementation of the above \ninstructions. He will prepare *grade-wise gradation list of all officers in Grade-17 and \nabove. Any major difficulties which may arise in the implementation of these instructions \nwill be resolved in a meeting of the Establishment Secretary, the Secretary Planning & \nDevelopment Division and such other Secretary or Secretaries as may be co-opted. \n[Authority.-Estt. Division‘s O.M.No.10/2/75-ARC, dated 25-3-1976]. \n                                                          \n BPS. \n\nPage -40                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n2.8 \nForeign* Service of Pakistan \n \nIn continuation of Establishment Division Office Memorandum No. \n1/2/74-ARC, dated the 23rd January, 1974, it has been decided with the Prime Minister's \napproval to constitute another occupational group called the \"Foreign Affairs Group\" \ncomprising all posts in or under the Ministry of Foreign Affairs.  The group will be under \nthe administrative control of the Foreign Ministry and will function within the following \nframework of procedure, rules and regulations etc. \n \n2. \nGrade 1-16.— These comprise posts of Peons, Daftries, Clerks, \nAssistants, @Stenographers and Office Superintendents. Recruitment will be partly by \npromotion and partly direct recruitment in accordance with the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973. As provided in the rules, where \nappointments are to be made from outside, the posts will be advertised. \n \n3. \n***Grade 17.— Initial entry to ***Grade 17 in the **Foreign Affairs \nGroup will continue to be made as at present through competitive examination conducted \nby Federal Public Service Commission. On completion of one year's training at the \nAcademy for Administrative Training@@, suitable candidates would be allocated to \n**Foreign Affairs Group on the basis of their ability and aptitude.  Thereafter, they would \nbe given departmental or on-the-job training in such a manner that they are exposed to \nCommercial, Press etc., as well as Diplomatic work. \n \n4. \nAs in the case of @@@Accounts Group, the following two provisions are \nbeing made to enable educationally qualified persons in ***Grade 16 and below to secure \nentry in ***Grade 17. \n(a) \nThey can appear in the competitive examination conducted by F.P.S.C. \nupto the age of 30 years provided they have put in at least 2 years services. \n(b) \nThere will be a departmental examination under which departmental \ncandidates would be considered for promotion to ***Grade 17. The age limit \nfor this examination will be 35 years. Such departmental examination will be \nheld by FPSC. Those promoted ***Grade 17 will be initially appointed as \nSection Officers at Headquarters. After training and a spell of duty at \nHeadquarters they would be eligible for posting abroad. \n \n5. ***Grade 18.—Promotion to ***Grade 18 will be from amongst government \nservants of Grade 17 who have rendered at least 5 years of service in that *Grade. \n \n6.  \n***Grades 19 and 20.— The existing procedure governing promotions to \nthese Grades would, by and large, remain the same.  As in the case of Secretariat \n                                                          \n* The nomenclature of Foreign Affairs Groups was changed to ‗Foreign Service of Pakistan‘ vide Estt. Div.‘s \nNotification No. SRO 936(1)/83, dated 29-9-1983. \n Foreign Service of Pakistan. \n BPS \n@Now Assistant Private Secretary. \n@@ Civil Service Academy. \n@@@ Now Pakistan Audit and Accounts Service. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -41                                                             \n \n \nOfficers, promotion to Grade 20 will be on the basis of written test and as well as \nAnnual Confidential Reports. The minimum length of service for promotion to *Grade \n19 and 20 will respectively be 12 years and 15 years in *Grade 17 and above. \n \n7. \n*Grades 21 and 22.— Selection will be made from Government servants \nin *Grades 20 and above. \n \n8. \nTransfer of officers from other Ministries............... \n \n9.  \nLateral entry.— In view of our expanding requirements to man posts \nabroad and the need for greater circulation of officers of the Foreign Affairs Group to \nother Ministries, the cadre strength of the ***Foreign Affairs Group will be kept \nconstantly under review and lateral entry resorted to whenever and in whichever *Grade \nthere is shortage. But apart from the need to meet such shortages, there would be regular \nlateral entry each year at 1st Secretary/ Director and Minister/Director General levels for \ncontinuous enrichment of the ***Foreign Affairs Group by induction of fresh blood from \nthe private sector as well as other occupational groups. For the next few years the \nMinistry of Foreign Affairs would submit a report every three months as to how the \nlateral system is working. On this report, the comments of the Establishment Division \nwould be obtained before submission to the Prime Minister. \n \n10. \nExposure to other Ministries.— In order to equip them better for \ndiplomatic work officers of the ***Foreign Affairs Group, in the course of their \nassignment in Pakistan, would be exposed to the work relating to Trade and Commerce, \nPlanning, Public Relations and Publicity and Economic matters. They would be posted, \non short term secondments, to Ministries/Organisations/ Corporations etc. dealing with \nthese and allied subjects.  \n \n11. \n Secretariat Officers working in Foreign Office.— There are at present a \nlarge number of *Grade 17 and *Grade 18 officers belonging to the former Central \nSecretariat Service who are working in the Foreign Ministry and in Missions abroad. \nSome of them who are suitable would be permanently inducted into the *Foreign Affairs \nGroup and the rest would be withdrawn in a phased programme. \n \n12. \n Personnel Wing of the Foreign Ministry.— The two top posts in the \nPersonnel Wing of the Ministry of Foreign Affairs will be manned by officers, not \nbelonging to ***Foreign Affairs Group. \n \n13. \nSeniority etc.— A Unified Gradation List of officers of the ***Foreign \nAffairs Group will be prepared by the Ministry of Foreign Affairs, taking into account the \nabove decisions and in accordance with the principles already adopted for other groups \nviz-the seniority in each *Grade will be determined from the date of appointment to that \n*Grade. The strict application of this rule may create hardship in certain cases as for \nexample some Section Officers of former CSS cadre are in *Grade 18 while most of the \n                                                          \n BPS \n Now Performance Evaluation Reports(PERs). \n Foreign Service of Pakistan. \n\nPage -42                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nDirectors are also in Grade 18.  Such anomalies have to be removed.  To do this and to \nresolve any major difficulty that may arise as a result of the application of these \ninstructions in regard to seniority a committee has been set up consisting of the Foreign \nSecretary (Administration) and Establishment Secretary. \n[Authority.-Estt. Division‘s O.M. No. 3/2/74-ARC, dated 8-4-1974, as amended vide  \nO.M. of even numbers dated 21-9-1976, 30-1-1978 and 28-2-1978]. \n \n2.9 \nInformation Group \n \nIn pursuance of the Administrative Reforms, it has been decided to constitute \nanother occupational group to be called \"Information Group\" which shall comprise all \nposts in the following Departments and Organizations and such posts in the Ministry of \nInformation and Broadcasting as may be specifically included in the Group:- \n(i) \nPress Information Department and its Regional Information Offices. \n (ii) Directorate of Research and Reference. \n(iii) External Publicity Wing and its Offices in Pakistan Missions abroad. \n(iv) Border Publicity Organization and its Regional Offices. \n(v) \nAudit Bureau of Circulation and its Regional Offices. \n(vi) Directorate of Economic Publicity. \n(vii) Directorate of Films and Publications. \n \nThe group will be under the administrative control of the Ministry of \nInformation and Broadcasting and will function within the following broad framework of \nrules and procedure. \n \n2. \nThe posts in *Grade 17 and above included in the Information Group are \ndetailed in the enclosed schedule (Annex). The Ministry of Information and Broadcasting \nmay, after consultation with the Establishment Division, add to, or remove any post from \nthe Schedule. In addition, there will be a leave, training and deputation reserve as \nfollows:- \n \n(1)  Leave Reserve....10% of the duty posts. \n \n(2)  Training and Deputation reserve....10% of the duty posts. \n \n3. \nBPS 1 to 16.— Each Department and Organization will operate these \nposts as hithertofore. The existing instructions with regard to direct recruitment and \npromotion quotas, the composition of Promotion and Selection Committees, the \nAppointing Authorities for various *Grades, etc., will continue to apply.  All posts to be \nfilled by direct recruitment will be advertised, except posts in BPS 16 which will be \nreported to the Federal Public Service Commission. \n \n4. \nBPS 17.— Seventy-five per cent posts in BPS 17 will be filled through \ncompetitive examination conducted by the Federal Public Service Commission. After \ncompletion of training at the Academy for Administrative Training, the probationer officers \n                                                          \n BPS \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -43                                                             \n \n \nallocated to the Information Group will undergo on-the-job departmental training to be \nfollowed by an examination prescribed by Ministry of Information and Broadcasting. \n \n5. \nThe remaining 25% posts will be filled by promotion on the basis of \nselection from amongst BPS 16 Officers of the Ministry of Information and Broadcasting \nand the Departments and Organizations included in the group.  \n \n6. \nBPS 18 and above.— The posts will be filled by promotion on the basis of \nselection from amongst eligible officers of the group in accordance with the procedure \nlaid down in the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 and \nother instructions issued from time to time, or if no candidate is considered suitable from \nwithin the group by horizontal movement of suitably qualified and experienced officers \nfrom other groups. Government instructions regarding minimum length of service for \neligibility for promotion to BPS 18, 19 and 20 will be observed. \n \n7. \nEligibility for senior posts in the Secretariat.— Officers of this group will \nbe eligible for Secretariat posts i.e. Deputy Secretary and Joint Secretary, by horizontal \nmovement, as well as by lateral entry through examination etc. \n \n8. \nLateral entry.— In order to meet shortage of officers in the group or to \nmeet specific requirements, appointment may be made in posts in the group in any BPS, \nby transfer from other groups or by recruitment through lateral entry of persons either in \nGovernment service or engaged in a profession or in the service of a corporation or \nprivate organization, who possess such professional qualifications and experience as may \nbe prescribed from time to time. Such appointments shall be made through Federal Public \nService Commission in consultation with the Establishment Division. \n \n9. \n Seniority: (a) BPS 1 to 16.— In respect of BPS 1 to 16, separate seniority \nlists would be maintained for each Department and Organization included in the \nInformation Group, as hithertofore, on the basis of continuous regular officiation in the \nGrade. \n \n(b) \nBPS 17.— All officers of BPS 17 will be borne on a combined seniority \nlist of the \"Information Group\". The inter-se-seniority of the direct recruits to BPS 17 \nwill be determined on the basis of the order of merit of the probationers determined on \nthe conclusion of training. The inter-se-seniority of officers promoted to BPS 17 will be \ndetermined with reference to the dates of their regular appointment in BPS 17 provided \nthat officers who are selected for promotion to that Grade in one batch shall, on their \npromotion, retain their inter-se-seniority in the lower BPS. As for seniority of direct \nrecruits viz-a-viz promoted officers, the direct recruits appointed in a particular year will, as a \nclass, rank junior to the officers appointed by promotion on regular basis in that year. \n \n(c) \nBPS 18 and above.— Seniority will be determined in each BPS from the \ndate of regular appointment to the BPS; provided that officers who are selected for \npromotion to higher BPS in one batch shall, on their promotion to a higher BPS, retain \ntheir inter-se-seniority in the lower BPS. Those appointed by direct recruitment, if more \nthan one person is selected in one batch, shall be assigned seniority in accordance with \nthe order of merit determined at the time of selection provided the selected persons join \nwithin the prescribed time. \n\nPage -44                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \nNote.—The seniority as already determined in various BPS under the rules in \nforce before the promulgation of the Civil Servants Ordinance, 1973 i.e. before \n15-8-1973, shall not, as far as possible be disturbed. However, seniority of persons \npromoted to higher BPS on or after 15-8-73 shall be determined on the basis of the date \nof regular appointment to the Grade, provided that the persons who are selected for \npromotion to a higher Grade in one batch shall, on their promotion to the higher BPS, \nretain their inter-se-seniority in the lower BPS. \n \n10. \n Provision for accelerated promotion to posts in BPS 17.— To enable \nbright young persons who have failed to secure through competitive examination \nconducted by Federal Public Service Commission direct entry to BPS 17 posts, or to get  \naccelerated promotion within the Department, the following two provisions are made:- \n(a) \nThose of age upto 30 years can appear in the competitive examination \nconducted by the Federal Public Service Commission provided they have put \nin at least 2 years service. \n(b) \nThere will also be a departmental examination under which departmental \ncandidates will be considered for promotion to posts in BPS 17.  All \nofficials having a minimum of 5 years service in BPS 11 and above in the \nMinistry of Information and Broadcasting and the departments and \norganizations, which are included in the Information Group, will be eligible to \nappear in this examination, provided they fulfill the prescribed conditions. The \nupper age limit for this examination will be 45 years for the first examination, \n40 years for the next examination and 35 years for all subsequent \nexaminations. \n \nThe Ministry of Information and Broadcasting will prepare a scheme for the \ndepartmental examination at (b) above and obtain the approval of Establishment Division. \nSubject to availability of suitable departmental candidates, promotion on accelerated basis \nthrough the above examination will be limited to a maximum of 25% of the total vacancies \nand these promotions will be reckoned against the direct recruitment quota. \n \n11. \n The existing arrangements with regard to personnel management will \ncontinue under the overall supervision of the Ministry of Information and Broadcasting \nwho will prepare gradation lists of all officers in BPS 17 and above.  Each Department \nunder the Ministry of Information and Broadcasting included in the group will prepare, \nissue and maintain seniority lists in respect of BPS 16 and above. \n \n12. \n The Ministry of Information and Broadcasting will submit periodical \nreports to the Establishment Secretary.  Any major difficulties which may arise in the \nimplementation of these instructions will be resolved in a meeting of the Establishment \nSecretary and the Secretary, Ministry of Information and Broadcasting. \n[Authority.-Estt. Division‘s O.M. No. 2/8/75-ARC, dated 17-6-1977]. \n \n \n \n \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -45                                                             \n \n \n(ANNEX) \n \nSCHEDULE SHOWING POSTS IN BPS 17 AND \nABOVE INCLUDED IN THE INFORMATION GROUP \n \nWING/ \nNOMENCLATURE \nBPS  \nNO. OF   \nDEPARTMENT \nOF POST \n \nPOSTS \n   1                                            2                \n3   \n4           \n1. Audit Bureau of \nDirector            \n19          \n \n1 \n \n Circulation,   \nDeputy Director     \n18          \n \n1 \n \n (Headquarters,  \nAssistant Director  \n17          \n \n1 \n \n Islamabad) \n \n Audit Bureau of  \nAssistant Directors   \n17      \n \n4 \n \n Circulation, \n \n \n \n \n (Lahore/Karachi/    \n \nTotal:   \n \n7 \n \n \n Peshawar/Quetta).                        \n \n \n \n2. External Publicity \nDirector General     \n21         \n \n1      \n \nWing, Islamabad. \nMinister (Information) \n20         \n \n2 \n \n(London/New Delhi) \n \n  \nDirectors \n19         \n \n4 \n \n  \nPress Counselors  \n19         \n \n8 \n \n  \n(Bonn, Cairo, Dhaka, \n \n  \nNew York, Paris, Riyadh, \n \n  \nTehran, Washington) \n \n  \nDeputy Directors     \n18         \n \n6 \n \n  \nPress Attaches  \n18        \n \n17  \n \n(Abu Dhabi, Colombo, \n \n  \nCanberra, Beijing, \n \n  \n \nAnkara, Jeddah, \n \n  \n \nKuala-Lumpur,Kuwait \n \n  \nLondon, New Delhi, \n  \n \nNairobi, Ottawa, Rome, \n \n \n \nTokyo,Hong Kong,  \n \n \n \nJakarta, Washington) \n \n \n \nAssistant Directors  \n17        \n \n7                         \n \n \n \n \n \n \n \n \n \n \nTotal: \n \n45    \n \n3. Internal Publicity   \nDirector General     \n20        \n \n1 \n \n \n \n \nDirectors       \n19        \n \n3 \n \n \n \n \nDeputy Directors    \n18        \n \n2 \n \n \n \n \nAssistant Directors  \n17        \n \n3 \n \n \n \n \n \n    Total: \n           9 \n \n \n4.  Information         \nDirector General     \n20        \n \n1 \n    Service Academy     \nDirectors            \n19        \n \n2 \n \n  \n  \n \n \nDeputy Directors     \n18        \n \n3 \n  \n  \n \n \n \nTotal : \n \n6 \n \n                                                          \n Subs.vide Ministry of Information and Media Development (now M/o Information and Broadcasting) O.M. No. \n1(5)/92-IC, dated 24-7-1993. \n\nPage -46                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n5.  Press Information   \nDirector General     \n21        \n1 \n    Department          \nDy. Directors Genl.   \n20        \n2 \n    (Headquarters),     \nDirectors            \n19        \n7 \n    Islamabad.          \nDeputy Directors     \n18       \n12 \n \n  \n \n \nAssistant Directors/ \n17    \n32 \n \n  \n \n \nInformation Officers \n    PID (Regional       \nDirector             \n19        \n1  \n    Information         \nDeputy Directors      \n18        \n3 \n    Office), Lahore \n \n    PID (Sub-Office)    \nDeputy Directors      \n18     \n2 \n    Multan/Faisalabad   \nInformation Officers   \n17   \n2 \n \n    PID (Regional       \nAssistant Directors/  \n17  \n5 \n    Information         \nInformation Officers                    \n \n \n    Office) Lahore  \n \n \n \n \n  \n \n \n \nTotal: \n67  \n     PID (Regional       \nDirector             \n19 \n1 \n    Information         \nDeputy Directors      \n18   \n2 \n    Office) Karachi     \n \n    PID (Sub-Office)    \nDeputy Director      \n18 \n1 \n    Hyderabad           \nInformation Officer  \n17 \n1 \n \n    PID (Regional       \nInformation Officers/ \n17  \n6 \n    Information         \nAssistant Directors \n    Office)Karachi                                           \n   Total:  \n11    \n  \n \n \n \n \n \n   PID (Regional       \nDirector             \n19  \n1 \n    Information         \nDeputy Directors      \n18  \n2 \n    Office)             \nResearch Officer     \n17 \n1 \n    Peshawar            \nInformation Officers  \n17 \n2 \n    PID (Sub-           \nInformation Officer   \n17 \n1 \n    Office) D.I. Khan                                                                        \n \n \n \n  \n \n \n \nTotal:  \n7  \n    PID (Regional       \nDirector             \n19 \n1 \n    Information         \nDeputy Directors      \n18 \n2 \n    Office) Quetta     \nInformation Officers  \n17 \n2                 \n \n  \n \n \n \n \n \n \n  \n \n \n \nTotal: \n5  \n    PID (Regional       \nDeputy Director     \n18 \n1 \n    Information Office)  \nInformation Officer  \n17 \n1 \n    Gilgit PID (Sub-Office)    \n Chilas \n \nInformation Officer   \n17       \n1 \n \n  \n \n \n \n  \n \n \n \nTotal:  \n3  \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -47                                                             \n \n \n6.  Directorate of      \nDirector General      \n20 \n1 \n    Films and           \nDirectors                 \n19 \n2 \n    Publications       \nDeputy Directors      \n18 \n2  \n    (Headquarters)Ibd. \n    DFP (Lahore         \nDeputy Director       \n18       \n1 \n    Office) Directorate of              Assistant Directors   17 \n2 \n    Films and Publications \nAssistant Directors    \n17 \n4 \n   (Headquarters)Ibd. \n \n  \n \n \n \nTotal:  \n12 \n7.  Directorate General \nDirector General   \n20  \n1 \n    (Research and          \nDirectors          \n19       \n3 \n    Reference) Ibd.        \nDeputy Directors    \n18  \n9 \n \n  \n \n \nAssistant Directors \n17 \n11 \n \n  \n \n \n \n \n \n \n  \n \n \n \nTotal:  \n24  \n \n8.  Central Zakat  \nDeputy Director    \n18 \n1 \n    Administration  \n(To be paid by \n    Finance Div., Ibd.             Central Zakat \n \n \n \n \n  \n \n \nAdministration)  \nTotal: \n 1 \n \n \n \n  \n \n \n \n»Grand Total: \n   197197 \n \n(Besides there will be 10% deputation reserve and 10% leave reserve in each pay scale). \n \n2.10 \nMilitary Lands and Cantonments Group \n \nIn pursuance of the Administrative Reforms, it has been decided to form another \nOccupational Group to be called \"Military Lands and Cantonments Group\". The Group \nshall comprise all posts in the Military Lands and Cantonments Department and such \nposts as may be included in the group from time to time. \n \n2. \nThe Group will be under the administrative control of the Ministry of \nDefence and will function within the following broad framework of rules and procedure. \n \n3. \nBPS 1 to 16.— The existing instructions with regard to direct recruitment \nand promotion quotas, the composition of Departmental Promotion and Selection \nCommittees, the appointing authorities for various BPS, etc. will continue to apply.  The \nprovisions of recruitment rules already framed for various categories of posts with the \napproval of Establishment Division will also continue to apply.  All posts to be filled by \ndirect recruitment will be advertised except posts in BPS 16 which will be reported to the \nFederal Public Service Commission. \n \n4. \nBPS 17.— Seventy five percent (75%) posts in BPS 17 will be filled \nthrough Competitive Examination to be conducted by the Federal Public Service \nCommission and 25% by promotion from amongst the departmental incumbents holding \nposts in BPS 11 and above. After completion of integrated training at the Academy for \nAdministrative Training, the probationer officers allocated to the \"Military Lands and \nCantonments Group \" will undergo common Departmental Training to be followed by a \nDepartmental Examination, the details of which will be worked out by the Secretary, \nMinistry of Defence in consultation with this Division and the Federal Public Service \nCommission. Thereafter, they will be allocated to various posts in the Group. \n\nPage -48                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n[5. BPS 18 and above.— Posts will be filled by promotion or direct \nrecruitment in accordance with the procedure laid down in the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973 and other instructions issued from \ntime to time or by horizontal movement of suitably qualified and experienced officer \nfrom other Groups. In case of appointment of Director General ML & C, the Prime \nMinister may appoint any officer of the corresponding rank/grade and having \nrequired/special expertise and experience on secondment.] \n \n6. \nEligibility for posts in the Secretariat.— Officers of the Military Lands \nand Cantonments Group will be eligible for Secretariat posts i.e. Deputy Secretary and \nJoint Secretary, by horizontal movement as well as by lateral entry through examination \netc. \n \n7. \nEligibility for posts in the Pakistan Administrative Service.— Officers of \nthe Military Lands and Cantonments Group will also be eligible for induction in the \nPakistan Administrative Service on the basis of selection in accordance with a procedure \nthat may be prescribed from time to time. \n \n8. \nLateral Entry.— In order to meet shortages of officers in the Military \nLands and Cantonments Group or to meet specific requirements, appointments may be \nmade to posts in the Group in any BPS by transfer from other Groups, or by recruitment \nthrough lateral entry of persons engaged in a profession or in the service of a corporation \nor private organization, who possess such professional qualifications and experience as \nmay be prescribed from time to time. \n \n9. \n Seniority.— (i) BPS 1 to 16.— Separate seniority lists would be \nmaintained for all posts in BPS 1 to 16 as hithertofore on the basis of continuous regular \nofficiation in the BPS. \n \n(ii)  BPS 17.— All officers of BPS 17 will be borne on the combined seniority \nlist of the Military Lands and Cantonments Group.  The inter-se-seniority of direct \nrecruits to BPS 17 will be determined on the basis of order of merit of probationers \ndetermined at the time of final passing out from the Academy for Administrative \nTraining. The inter-se-seniority of officers promoted to BPS 17 will be determined with \nreference to the dates of their regular continuous officiation in BPS 17. As for seniority of \ndirect recruits viz-a-viz promoted officers, the direct recruits of a particular year will, as a \nclass, rank junior to the officers promoted to BPS 17 in that year. \n \n(iii)  BPS 18 and above.—Seniority in each BPS will be determined from the \ndate of regular continuous officiation in the Grade. \n \n10. \n Provision for accelerated promotion to posts in BPS 17.—To enable \nbright young persons who have failed to secure direct entry to BPS 17 posts through \nCompetitive Examination conducted by the Federal Public Service Commission to get \nanother opportunity to compete for these posts or to get accelerated promotion within the \ndepartment, the following two provisions are made:— \n(a) \nThose of age upto 30 years can appear in the Competitive Examination \nconducted by the Federal Public Service Commission provided they have \n                                                          \nPara-5 modified vide Establishment Division‘s O.M No. 6/4/2004-CP-II (ML&C) dated 29-10-2014. \nBPS. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -49                                                             \n \n \nput in at least two years Government service. A maximum of two chances \nwill be allowed after one has entered Government service. \n(b) \nThere will also be a departmental examination under which departmental \ncandidates can be considered for accelerated promotion to posts in BPS \n17. All officials having a minimum of 5 years Government service in BPS \n11 and above will be entitled to appear in this examination provided they \nare otherwise eligible. The upper age limit for this examination will be 45 \nyears for the first examination, 40 years for the next examination and 35 \nyears for subsequent examinations. \n \n11. \nThe Secretary, Ministry of Defence, will prepare a scheme for the \ndepartmental examination at (b) above and obtain the approval of this Division. Subject \nto availability of suitable departmental candidates, promotion on accelerated basis \nthrough the above examination will be limited to a maximum of 25% of the total \nvacancies and these promotions will be reckoned against the direct recruitment quota. \n \n12. \nThe existing arrangements with regard to personnel management of the \n\"Military Lands and Cantonments Group\" will continue under the overall supervision of \nthe Ministry of Defence who will prepare Gradation Lists of all officers in BPS 17 and \nabove. The Director, Military Lands and Cantonments will prepare, issue and maintain \nseniority lists of BPS 16 and below, the Ministry of Defence will submit periodical \nreports to the Establishment Secretary. Any major difficulty which may arise in the \nimplementation of these instructions will be resolved in a meeting of the Establishment \nSecretary and the Secretary, Ministry of Defence. \n[Authority.- Estt. Division‘s O.M.No.9/2/75-ARC, dated 11-5-1975]. \n \n2.11 \nOffice Management Group \n \nIn continuation of the Establishment Division Office Memorandum No.3/2174-\nARC dated the 8th April, 1974, it has been decided to constitute another occupational \ngroup called Office Management Group which will comprise:- \n(i) \nall ministerial posts in the Federal Secretariat from BPS 1 to 16, \n(ii) \nposts of Section officers in BPS 17 & 18 ; and \n(iii) such other posts including posts in BPS 19 & 20 as may be specified and \nincluded in the Group from time to time. \n \n2. \nSubject to the delegation specified below, the administrative control of the \nGroup will rest with the Establishment Division and will be exercised within the broad \nframework of rules and procedure as outlined in the succeeding paras. \n \n3. \nMinisterial Posts from BPS 1 to 16.—Each Ministry/Division will operate \nthese posts as heretofore. The existing rules, regulations and instructions in regard to \ndirect recruitment, promotion, provincial quotas, composition of promotion and selection \ncommittees, appointing authorities for various **grades etc., will continue to apply as \nheretofore. \n                                                          \nRelates to the constitution of the Foreign Service of Pakistan. \n** BPS \n\nPage -50                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n4. \nInitial Composition of Group in respect of Posts in BPS-17 and Above.—\nThe following officers, including those who are on temporary deputation outside the \nFederal Secretariat, shall be included in the group on its initial constitution viz: \n(i) \nSection officers who already stood en-cadred in the former CSS Cadre \nthrough notifications issued from time to time. \n(ii) \nSection officers who were eligible to be en-cadred but notifications could \nnot be issued before the abolition of the CSS Cadre. \n(iii) Section Officers directly recruited by FPSC till the end of 1974. \n(iv) Ad-hoc Section Officers who qualified in the promotional examinations of \n1967 & 1969 but who could not be adjusted on regular basis due to non-\navailability of posts in the departmental quota. \n(v) \nAd-hoc Section Officers who appeared in the promotional examinations of \n1967 & 1969 and were cleared by revising the standard in consultation \nwith FPSC.  \n \n5. \nWorking Strength of Section Officers.—The strength of duty posts of \nSection Officers in Federal Secretariat will, for the present, be 750. **[10% percent of \nthese posts will be reserved for appointment on deputation on tenure basis or by transfer \nof officers in BS-17 and BS-18 from other occupational groups/cadres and provincial \ncivil servants in accordance with para 9 (A)]. There will be leave, training and deputation \nreserve as under: - \n \nSanctioned Strength*** \n(i) \n Leave reserve 10% of the duty posts……………. \n75 \n(ii) \nTraining & deputation reserve 15% \n……………….. 112 \n \nof the duty posts. \n50% of the total strength of these posts will be in BPS 17 and the remaining 50% in BPS-\n18. No vacancy in BPS 18 would occur if a Section Officer in BPS -18 is deputed to an \nex-cadre post or sent on foreign service except when the deputationist ceases to have lien \nin the parent Group. \n \n6. \nPlacing of Ad-Hoc Section Officers on Regular Footing.—Ad-hoc Section \nOfficers other than those mentioned at clauses (iv) & (v) of para 4 above, are liable to be \nreplaced by FPSC qualified Section Officers. Such of them as are not replaced will be \nrequired to take Section Officers (Qualifying) Examination to be conducted by the FPSC. \nNot more than two chances to clear the examination will be allowed. Final clearance will \nbe given after taking into account the marks obtained by them in the Qualifying \nExamination, service record and the vacancies available at the time. Such of them as are \ncleared finally will be placed on regular footing. Those who do not clear it will be \nreverted. \n                                                          \nAmended vide Estt. Division‘s O.M. No. 10/1/74-C.III(A), dated 17-2-1979. \n**Subs vide Estt. Division‘s O.M. No.7/12/81-C.III (B)/(OMG.II) dated 4-11-1985. \n*** Ref. Estt. Div.‘s UO No. 13(2)/2000-OMG-I, dated April, 23, 2007. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -51                                                             \n \n \n \n7. \nFuture Recruitment.—(a)BPS -17: In future 2/3rd of the vacancies of \nSection Officers in BPS 17 may be filled by direct recruitment through FPSC. \n \n[Provided that the appointing authority may, in the public interest, fill up vacant \nposts falling to the share of initial appointment, through promotion in the prescribed manner]. \n \n**(b)(i) The remaining 1/3rd of the vacancies shall be filled by promotion of the \ndepartmental eligible candidates through a promotional examination. The promotional \nexamination will be conducted by the FPSC. The condition of eligibility will be eight years \nservice in BS-11 to BS-16 in President's Secretariat, Prime Minister's Secretariat, Senate \nSecretariat, National Assembly Secretariat, Federal Secretariat, Attached Departments, \nWafaqi Mohtasib's Secretariat, Federal Service Tribunal, Federal Public Service Commission, \nIntelligence Bureau and also the Civilian employees of Pakistan Armed Forces Headquarters \nand their lower formations. \n \n***(b) (ii) Appointment on Acting Charge Basis:(a)In the case of vacancies of \nSection Officers in pay scale, 17 reserved for initial appointment, if the appointing \nauthority is satisfied that the initial appointment will take sufficiently long time, the \nvacancies may be filled by making appointments on acting charge basis. \n(b) \nThe Section Officers, serving on acting charge basis, may be appointed on \nregular basis to the posts held by them, depending on their merit position in \nthe promotional examination, service record and availability of vacancies in \nthe promotion quota, on the recommendation of Departmental Promotion \nCommittee. \n(c) \nLateral entry.- In order to meet the shortage of officers in the Federal \nSecretariat or to meet specific requirements, appointments may be made \nthrough lateral entry. Appointment through lateral entry will be made \nagainst 2/3rd vacancies reserved for direct recruitment. \n(d) \nProvision for accelerated promotion to the post of BPS 17.- In addition to \nthe provisions made at (b) (i) above, eligible ministerial staff of the \nFederal Secretariat and its Attached Departments including Assistants, \nSuperintendents, Assistant Private Secretaries and Private Secretaries etc. \nwho hold a university degree and who are over the age of 25 years but \nbelow the age of 30 years may appear in the examination for direct \nrecruitment of BPS-17 Section Officers conducted by the FPSC if they \nhave been in continuous service for a period of not less than two years. \nTwo chances will be allowed within the prescribed age limits. \n \n8. \nTraining.—(a) After completion of their common training at the Academy \nfor Administrative Training, the directly recruited officers allocated to the Office Management \n                                                          \n Added vide Establishment Division‘s O.M. No. 13/4/2004-OMG.I, dated 31-10-2002. \n**Subs. vide Establishment Division‘s O.M.No.13/2/98-OMG-I, dated 2.8.2000. \n***Added vide Estt. Division‘s O.M. No. 7/12/81-C.III(B)/(OMG-II) dated 4-11-1985. \n\nPage -52                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nGroup will be given on the job departmental training to be followed by an examination which \nmay be prescribed. \n \n(b) \nThose successful at the promotional examination and finally cleared after \ntaking into account marks obtained by them in the promotional examination and their \nservice records shall undergo a training programme conducted at the Secretariat Training \nInstitute before they are actually posted as Section Officers. \n \n9. \nBPS-18.—Promotion to BPS 18 will be from amongst Section Officers of \nBPS-17 who have rendered at least 5 years of service in this BPS, in accordance with the \nprovisions of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n \n*[9(A) \nA regular BS-17 or BS-18 Civil Servant, Provincial Civil Servant, \nGovernment Servant, Public Servant, or officer of Autonomous Body/Corporation having \nserved on deputation in Federal Secretariat on Section Officers post for a period of three \n(03) years shall be eligible to appear in the examination (test and interview) to be \nconducted by the FPSC for appointment by transfer in OMG  on regular basis subject to \nprovision of NOC for appointment by transfer in OMG from parent department of the \ncandidate.  \nFor appointment by transfer in BS-17:— A regular BS-17 officer who has three years \nregular service at his credit in Federal Secretariat on deputation basis on Section Officer \npost.  \nFor appointment by transfer in BS-18:—  A regular BS-18 officer who has three years \nregular service at his credit in Federal Secretariat on deputation basis on Section Officer \npost.]  \n \n10. \nBPS 19 & 20.—Promotion to such posts in BPS 19 and 20, as may be \nspecified from time to time, will be made by selection from amongst eligible officers of \nthe Group in accordance with the procedure etc. laid down in the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973. Minimum length of service \nrequired for eligibility to BPS-19 & 20 will be 12 years and 15 years, respectively in BPS \n-17 and above. Officers of this Group will also be eligible for the posts of Deputy \nSecretary and Joint Secretary, selection to which is made on the basis of written test and \ninterview etc. \n \n11. \nBPS-21 & 22.—Selection to posts in these BPS will be made from \namongst BPS -20 government servants and professionally qualified persons in the private \nsector. \n \n12. \nSeniority.—(a) Separate Division-wise seniority lists would be maintained \nfor all posts in BPS 1 to 16 as hitherto on the basis of continuous regular officiation in the \nBPS. \n(b) \nAll officers of BPS-17 will be borne on one combined seniority list to be \ndrawn up in accordance with the following Principles:- \n                                                          \n*Subs. vide Estt. Division‘s O.M. No.7/23/2016-E-VII,dated 07-02-2020. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -53                                                             \n \n \n(i) \nThose Section Officers who were eligible for regular appointment as \nsuch under the former CSS Rules shall, as a class, rank senior to \nother Section Officers; their inter-se-seniority shall be fixed in \naccordance with provision of the said rules. \n(ii) The seniority of Section Officers other than those mentioned in (i) \nabove shall be determined on the basis of date of regular continuous \nofficiation as Section Officers provided that the promote officers of a \nparticular year shall, as a class, be senior to the direct recruits of that \nyear. Their inter-se-seniority, however, shall be determined in the case \nof direct recruits according to the order of merit assigned to them on \ncompletion of their training at the Academy for Administrative Training \nand, in the case of promoted officers, according to their order of merit as \ndetermined in the Promotional Examination. \n**(iii) The officers appointed vide para 7(b)(ii) will be assigned seniority \naccording to merit position obtained by them in the Promotional -\nExamination. The officers appointed on the basis of an earlier \npromotional examination will, as a batch, rank senior to those \nappointed on the basis of subsequent promotional examination. \n(c)   Seniority in BPS 18 and above will be determined in each BPS from the \ndate of regular continuous officiating in each BPS. \n**(d) \nOfficers appointed by transfer will be assigned seniority in accordance \nwith Civil Servants Act, 1973 and the rules framed thereunder. \n \n13. \nGeneral.—The existing provisions of CSS Rules and Section Officers \n(Probation, Training & Seniority) Rules, 1964 will continue to be in force to the extent they \nare not in conflict with the provisions of this Office Memorandum. However, this shall \nnot be construed to limit or abridge the powers of the competent authority to issue new \nrules and instructions or revisions of the existing ones or to deal with cases of members \nof group in such manner as may appear to be just and equitable. \n[Authority:— Estt. Div.‘s O.M. No. 1/2/75-ARC, dated 27-01-1975]. \n \n2.12 \nPakistan Audit and Accounts Service \n \nFollowing the introduction of the Administrative Reforms by the Prime Minister \non 20th August, 1973 and the abolition of services as a result thereof, the question of \nformation of new occupational groups to take the place of services has been under \nconsideration of the government. Necessary information was called for from the \nMinistries/Divisions and Joint Secretary, Administrative Reforms, had detailed \ndiscussions with them. The first Ministry to be taken up was the Ministry of Finance. In \nrespect of the Departments etc. under the Ministry of Finance, the President is now \npleased to constitute an occupational group called the ***Accounts Group which shall \ncomprise all posts in:- \n                                                          \nSubs. vide Estt. Division‘s O.M. No.10/1/74-C.III(A), dated 17-2-1979. \n**Renumbered vide Estt. Division‘s O.M. No. 7/12/81-C.III(B)/OMG-II, dated 4-11-1985. \nAccounts Group was renamed as Pakistan Audit and Accounts Service w.e.f. 10th December, 2002 vide Estt. \nDivision‘s OM No. 1/17/92-CPII, dated 10th December, 2002. \n\nPage -54                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n (i) \nthe Pakistan Audit and Accounts Department, the Military Accounts \nDepartment and the Railway Accounts Department; \n[(ii)  the Accounts cadres of the T&T Department, the Pakistan Post Office \nand the office of the CAO, Ministry of Foreign Affairs and its \nsub-offices]; and \n (iii) all Accounts posts under Ministries/Divisions and Departments of the \nFederal Government [other than the posts of Budget and Accounts \nOfficers or Finance and Accounts Officers in the Ministries and Divisions \nof the Federal Secretariat.] \n \n2. \nThe broad framework of rules and regulations etc. within which the Group \nwill function is outlined below. \n \n[3. \nFrom BPS 1 to BPS 17.— Each Department will operate separately as \nheretofore except with regard to BPS 17 posts included in the Inter-Departmental Cadre \nvide para 4 below. The existing instructions in regard to quotas for direct recruitment and \npromotion, the composition of promotion and selection committees, the appointing \nauthorities for various grades etc. will continue to apply.  All posts to be filled by direct \nrecruitment will be advertised.] \n \n**[4. Inter-Department Cadre.— (a) All posts in BPS 17 which were formerly \nborne on the cadre of the former Accounts Services and 25% of BPS 17 accounts posts in \nthe T & T @Department and Pakistan Post Office Department shall be borne on an \nInter-Departmental Cadre.  Posts in BPS 17 sanctioned after 20th August, 1973 will be \ndistributed between the Departmental and Inter-Departmental Cadres in the ratio of 3:1. \nThe Cadre shall in addition comprise all posts in BPS 18 and above in the @@Accounts \nGroup. Officers of the Inter-Departmental Cadre will be transferable from one \nDepartment to the other. \n \n(b) \nAppointments to posts in BPS 17 on the initial formation of the \nInter-Departmental Cadre will be made by allocating posts to the promotee officers and \nthe direct recruits in BPS 17 in the ratio of 50 : 50, on year-to-year basis. Future \nappointments to BPS 17 posts in the cadre will also be made by allocating vacancies \narising in that pay scale to officers of the Departmental Cadre and the direct recruits in \nthe ratio of 50 : 50.  The ratio is subject to review after 5 years. \n \n(c) \nAll officers who are holding posts in BPS 18 and above on regular basis \nshall be deemed to have been appointed to the Inter-Departmental Cadre in their \nrespective Grades. \n \n(d) \nThe number of BPS 17 officers of a department approved for induction in \nthe Inter-Departmental Cadre shall not exceed 50% of the number of BPS 17 posts \ncontributed by that department to the Inter-Departmental Cadre. \n                                                          \n Subs. vide Estt. Division‘s O.M.No.10/22/82-R.2 dated 29-11-82 effective from 1-10-1987. \nT&T Department, converted into Pakistan Telecommunication Corporation Limited (PTCL), stands \nprivatized as Pakistan Telecommunication Company Ltd. The National Telecommunication Corporation \n(NTC) caters to the government telecommunication requirements. \n Subs. vide Estt.  Division‘s O.M. No. 2/1/75-ARC, dated 3-3-1976. \n@ Ref. to footnote # w.r. to para 1(ii). \n@@ Accounts Group was renamed as Pakistan Audit and Accounts Service w.e.f. 10th December, 2002 vide \nEstt. Division‘s OM No. 1/17/92-CPII, dated 10th December, 2002. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -55                                                             \n \n \n \n(e) \nThe probationer officers recruited on the results of the competitive \nexamination held by the Federal Public Service Commission who, after completion of \nintegrated training at the Academy for Administrative Training, are allocated to the \nAccounts Group, will undergo common departmental training, to be followed by an \nexamination the details of which will be prepared by the Auditor General. Thereafter, \nthey will be allocated to a particular Accounts Department. They will ordinarily remain in \nthat Department until they get promotion to the next higher Grades]. \n \n[5. Posts in BPS 18 and above will be filled by promotion of officers of the \nInter-Departmental Cadre in accordance with the prescribed procedure.] \n \n6. \nSecretariat Posts.— Officers of Accounts Departments will be eligible for \nSecretariat posts and will be selected, after written tests and interviews, for posts in BPS \n19 and 20, i.e. Deputy Secretary and Joint Secretary. These posts will be in a common \npool to which officers of all federal and provincial departments will be eligible. Instead \nof making selection as and when vacancies occur, panels of officers for appointment to \nthese posts would be prepared after tests as mentioned above. These panels will be \nprepared twice a year. Those selected for Deputy Secretary and Joint Secretary's posts \nwould be put through a training programme of 3-4 months. Their final selection would be \nmade after satisfactory completion of training. No posts of the rank of Deputy Secretary \nand Joint Secretary or equivalent in the Provincial Secretariat or the Federal Secretariat, \ntenable by officers of [All Pakistan Unified Grades] would be filled except from these \npanels. (Relaxation will be made with Prime Minister's approval in individual cases). \n \n7. \nFor posts in BPS 21 and 22 i.e. Additional Secretaries and Secretaries and \nequivalent, the selection would be made from government servants of BPS 20 and above \nand also from amongst professionally qualified persons from the private sector. \n \n8. \nLateral Entry.— In order to meet shortages of officers in the Accounts \nGroup, or to meet specific requirements, appointments may be made to posts in the \nAccounts Group in any grade by recruitment through lateral entry of persons engaged in a \nprofession, or in the service of a corporation or private organization, who possess such \nprofessional qualifications and experience as the President may from time to time \ndetermine. Similarly, officers of the Accounts Group may be posted to appropriate posts \nin corporations and private organizations under Government management and control. \n \n9. \nSeniority: (i) BPS 1 to [17].—***[Save as provided in (ii) below,] \nseparate Department-wise seniority lists would be maintained for all posts in  \nBPS 1 to ***[17] as hitherto on the basis of continuous regular officiation in the Grade. \nTo meet shortages in a particular grade, and to ensure an even pace of promotion of \nemployees in different Departments, it would be permissible to order transfer from one \nDepartment to another. \n \n***[(ii) BPS17 (Inter-Departmental Cadre).– \n                                                          \n Subs vide Estt. Division‘s O.M. No. 2/1/75-ARC, dated 3-3-1976. \n All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n Subs.& added vide Estt. Division‘s O.M. No. 2/1/75-ARC, dated 3-3-1976. \n\nPage -56                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n(a)  A separate seniority list will be maintained in respect of BPS 17 officers \nof the Inter-Departmental Cadre; \n \n(b)  The promotee officers adjusted in a particular year will be placed senior to \nthe direct recruits of that year; \n \n(c)  The inter-se-seniority of direct recruits of a year or batch will be \ndetermined on the basis of the order of merit of the Probationers \ndetermined at the time of final passing out from the Academy for \nAdministrative Training. \n \n(d)  The inter-se-seniority of the Departmental officers inducted in the \nInter-Departmental Cadre in a particular year shall be determined \naccording to the date of their regular continuous officiation.] \n \n \n(iii) BPS 18 and above.— Seniority will be determined in each grade from the \ndate of regular continuous officiation in the grade. \n \n10.  Departmental Examination.— The present departmental examination for \npromotion to posts in BPS 16 will continue to operate. \n \n11. \nProvision for accelerated promotion to posts in BPS 17.— To enable \nbright young persons who have failed to secure through competitive examination \nconducted by Federal Public Service Commission direct entry to BPS 17 posts, to get \nanother  opportunity to compete for these posts, or to get accelerated promotion within \nthe Department, the following two provisions are  made:— \n(a) \nThey can appear in competitive examination upto the age of 30 years \nprovided they have put in at least 2 years service. At present this \nrelaxation is admissible upto the age of 28 years and is allowed only if one \nhas not previously appeared in the examination. In future two chances will \nbe allowed after one has entered government service. \n(b) \nThere will also be a departmental examination under which departmental \ncandidates can be considered for accelerated promotion in their own \ndepartment. The upper age limit for this will be [45] years for the first \nexamination, 40 years for the next examination and 35 years for all \nsubsequent examinations. \n \nThe Auditor General will prepare a scheme for the Departmental Examination at \n(b) above and obtain the approval of the Ministry of Finance and the Establishment \nDivision.  Promotion on accelerated basis through the above examination will, subject to \navailability of suitable departmental candidates, be limited to a maximum of 25% of the \ntotal vacancies. [  ] \n \n**[12. The Inter-Departmental Cadre will be administered by the Auditor \nGeneral and the Departmental Cadres by the respective Heads of Department.  The \nAuditor General will prepare and maintain a gradation list of all officers in Grade 17 and \nabove in the Inter-Departmental Cadre while the Departmental Heads will maintain \nseniority list of officers and staff in Grade 17 and below in the Departmental Cadres. \n                                                          \n Added vide Estt. Division‘s O.M.No.2/l/75-ARC, dated 3-3-1976. \nOmitted and added ibid. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -57                                                             \n \n \n \nProvided the Auditor General shall not make lateral interventions and \ntransfer/postings in the offices under the control of Controller General of Accounts. For \ntransfer/posting of Inter-Departmental Cadre Officers on posts in Controller General of \nAccounts Organization, Auditor General will place their services at the disposal of \nController General of Accounts after prior consultations for further posting in the office \nof CGA and/or in its Organizations. \n \n13. The other existing arrangements with regard to personnel management of the \nvarious Accounts Departments and cadres will continue. The Auditor General, in liaison \nwith the Departments concerned, will be responsible for the smooth implementation of \nthe instructions.  Any major difficulties which may arise will be resolved in a meeting of \nthe Establishment Secretary, the Finance Secretary and Auditor General]. \n[Authority.-Estt. Division‘s O.M.No.1/2/74-ARC, dated 23-1-1974]. \n \n2.13 \nPolice Service of Pakistan (Composition, Cadre & Seniority)  \n \n \nRules,1985 \n \nConsequent on the issue of Establishment Division Notification No. SRO. \n1033/I/85, dated 23-10-1985 regarding Police Service of Pakistan (Composition, Cadre & \nSeniority) Rules,1985 (Annex) the Establishment Division O.M No. 3/2/75-ARC, dated \n31-05-1975 constituting the Police Group is rescinded.   \n \n.[Authority.-Estt. Division‘s O.M. No. 3/1/84-CP.2, dated 05-11-1985]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Added vide Estt. Div.‘s O.M.No.6/5/2012/CP-II dated 17-02-2014. \n\nPage -58                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nANNEX \n \nS.R.O. 1033(I)/85.—In exercise of the powers conferred by section 25 of the \nCivil Servants Act, 1973 (LXXI of 1973), the President is pleased to make the following \nrules, namely:- \n \n1.  \nShort title and commencement.— (1) These rules may be called the \nPolice Service of Pakistan (Composition, Cadre and Seniority) Rules, 1985. \n \n(2) \nThey shall come into force at once. \n \n2. \nDefinitions.— In these rules, unless there is anything repugnant in the \nsubject or context,— \n(a) \n\"Cadre post\" means a post specified in the Schedule; \n(b) \n\"Commission\" means the Federal Public Service Commission; \n(c) \n\"Schedule\" means the schedule to these rules; \n(d) \n\"Service\" means the Police Service of Pakistan referred to in rule 3. \n \n3. Change in nomenclature and composition.-(1) Notwithstanding anything \ncontained in the All-Pakistan Services (Change in Nomenclature) Rules, 1973, the Police \nGroup is renamed as the Police Service of Pakistan. \n \n(2) \nThe Police Service of Pakistan shall consist of: \n(a) \npersons appointed or deemed to have been appointed to the Police Service \nof Pakistan in accordance with the Police Service of Pakistan \n(Composition and Cadre) Rules, 1969; \n(b) \npersons, other than those mentioned in clause (a), appointed to the *Police \nGroup whose names appeared in the gradation list issued on the 28th  \nAugust, 1980 and persons appointed in the **Police Group after that date \nbut before the commencement of these rules; and \n(c) \npersons appointed to the Service in accordance with these rules. \n \n4. \nCadre Strength.— (1) The cadre strength of the service shall be as \nspecified in the Schedule. \n \n(2) \nThe President, or a person authorized by him in this behalf, may, from \ntime to time, and in the case of posts in connection with the affairs of a Province after \nconsultation with the Governor of the Province, remove from or include any post in the \nSchedule. \n                                                          \n* Nomenclature changed from Police Group vide Establishment Division‘s Notification No. SRO 1033(1)/85, \ndated 23-10-1985. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -59                                                             \n \n \n \n5. \nInitial appointment.—(1) Initial appointment to the service against cadre \nposts in basic BPS 17 shall be made on the basis of the results of the competitive \nexaminations held for the purpose by the Commission. \n \n(2) \nUnless the appointing authority in any case otherwise directs, a person \nappointed to the Service under sub-rule (1) shall be appointed to the Service as a \nprobationer in accordance with the rules which the Federal Government may make from \ntime to time, including rules and orders relating to training during probation, and shall be \nrequired to undergo such departmental training and pass such departmental examinations \nas may be specified by the Federal Government or the Government of the Province to \nwhich he is allocated. \n \n6. \nAppointment of officers of Armed Forces.— Officers of the Armed \nForces of the rank of Captain and Major or equivalent shall be eligible for appointment to \nthe Service in accordance with the procedure laid down by Government and against the \ncadre posts reserved for them from time to time. \n \n7. \nAppointment of members of Police cadre of a Province.— Members of \nthe Police cadre of a Province shall be appointed to the Service on the basis of selection made \non the recommendation of the Governor: \n \nProvided that appointment of members of the police cadre of a Province under \nthis rule shall not exceed 40% of the senior cadre posts in that Province as specified in \nthe Schedule. \n \n*[7-A. Appointment of members of Pakistan Railway Police.— Member of \nthe Pakistan Railway Police shall be appointed to the service on the basis of selection \nmade on the recommendation of the Ministry of Railways: \n \nProvided that the appointment of members of the Police cadre of Railways \nunder this rule shall not exceed 40% of the senior cadre posts of Pakistan \nRailway Police as specified in the Schedule]. \n \n[7-B* – Appointment of members of police cadre of the Islamabad Capital \nTerritory.— Members of Police cadre of the Islamabad Capital Territory shall be \nappointed to the service on the basis of selection made on the recommendations of \nMinistry of Interior: \n \nProvided that appointment of members of Police cadre under this rule shall not \nexceed 40% of the senior cadre posts in the Islamabad Capital Territory Police as \nspecified in the schedule]. \n                                                          \n*Ins. vide Estt. Div.‘s Notification No. SRO 258(1)/92, dated 16-04-1992 (E-Wing‘s note dated 29-11-2007 on File \nNo. 1/8/2002-Manuals-PPARC- Review of Estacode). \n\nPage -60                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n[7-C. Appointment of members of police cadre of Gilgit-Baltistan.— \nMembers of police cadre of Gilgit-Baltistan shall be appointed to the service on the basis \nof selection made on the recommendations of Governor, Gilgit-Baltistan: \n \nProvided that appointment of members of the police cadre of Gilgit-Baltistan \nunder this rule shall not exceed forty percent of the senior cadre posts in Gilgit-Baltistan \npolice as specified in the Schedule.]   \n \n \n \n8. \nAppointment by promotion.- Members of the Service shall be eligible \nfor promotion to higher posts in accordance with the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973, and the administrative instructions issued from \ntime to time. \n \n9. \nGeneral.—(1) A cadre post shall ordinarily be filled by a member of the \nService. \n \n(2) Nothing in sub-rule (1) shall be construed as preventing the posting to a \ncadre post of a person who is not a member of the Service: \n \nProvided that no such person shall be so posted for a period exceeding \ntwelve months except with the previous sanction of the authority competent to \nmake appointment to the post. \n \n10. \nLiability to serve.— A member of the Service shall be liable to serve \nanywhere in Pakistan in any post and to hold, if  he is so directed, more than one post at \nthe same time. \n \n11. Seniority.— (1) The members of the Service referred to in clauses (a) and \n(b) of sub-rule (2) of rule 3 shall retain the same seniority as is shown in the gradation list \nas it stood immediately before the commencement of these rules. \n \n(2)  Persons appointed to the Service in accordance with these rules shall count \nseniority from the date of regular appointment against a post in the Service subject to the \nfollowing conditions, namely:- \n (a) persons selected for initial appointment on the basis of the same \ncompetitive examination shall on appointment reckon seniority inter se in \naccordance with the merit position obtained in that examination; \n (b) officers of the Armed Forces selected for appointment to a cadre post on \nregular basis in a batch shall on appointment retain their seniority inter se: \n \n \nProvided that officers of the Armed Forces appointed in basic \nGrade 17 in a year shall be treated as senior to probationers appointed in \nthe same year on the basis of the competitive examination held by \nCommission. \n                                                          \n Inserted vide Estt. Division‘s S.R.O No. 716(I)/2020 dated 03-08-2020.   \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -61                                                             \n \n \n(c) \nmembers of the police cadre of a particular Province selected in a year \nshall on appointment to the Service take seniority inter se as in the \nProvincial cadre and in keeping with that sequence, each such member \nshall reckon his date of regular appointment to the Service from the day \nthe respective vacancy arose in the senior cadre posts reserved in that \nProvince for such officers as specified in the schedule: \n \n \nProvided that, if the date of regular appointment of officers of two or \nmore Provinces be the same, their seniority inter se shall be determined on \nthe basis of their date of regular appointment to the post of Superintendent \nof Police; \n (d) officers selected for promotion in the same batch shall on promotion retain \ntheir seniority as in the lower post; and \n (e) \nthe general principles of seniority set out in the Establishment Division \nO.M. No. 1/16/69-D. II dated the 31st December, 1970, shall apply in \nmatters not covered by these rules. \n \n12. \nThe Police Service of Pakistan (Composition and Cadre) Rules, 1969, are \nhereby repealed. \n[Authority:— Estab. Div.‘s Notification No. SRO 1033(1)/85, dated 23.10.1985 as amended upto \n9.10.1988 vide Estt. Div.‘s Notification No. SRO No. 1034(1)/98, dated 9.10.1998]. \n \n \n \n                                                          \nThe principles of seniority stand replaced by Civil Servants (Seniority) Rules, 1993. \n\nPage -62                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nSCHEDULE \nTHE POLICE SERVICE OF PAKISTAN \nCADRE STRENGTH \n \n \nI. THE FEDERATION \n \n1. \nSenior posts: \n \n (A) Islamabad Capital Territory:- \n \nInspector General of Police....... \n1 \n \nSenior Superintendent of Police.. \n1 \n \nSuperintendent of Police.......... \n1 \n \nAssistant  Inspector  General  of \n \nPolice................................. \n1 \n \n \n(B) Bureau of Police Research and \n \n \nDevelopment:- \n \n \n \nDirector General (I.G.) \n \n1 \n \n \nDirectors (D.I.G.) \n \n \n2 \n \n \nDeputy Director (S.P.) \n \n1 \n \n \n(C) Federal Control Room:- \n \n \nDirector, (OSD) Security (D.I.G.) \n1 \n \n \nDeputy Directors (S.P.) \n6 \n \n \n(D) Special Security Cell:- \n \n \nDirector (D.I.G.) \n \n \n1 \n \n \nDeputy Directors (S.P.) \n \n4 \n \n \n(E) Intelligence Bureau:- \n \n \nDirector \n \n \n \n1 \n \n \nJoint Directors  \n \n 4 \n \n \nDeputy Directors \n \n \n13 \n \n \nAssistant Directors \n \n \n35 \n \n \n(F) \nFederal Investigation Agency:- \n \n \nDirector General \n \n1 \n \n \nAdditional Director General \n \n1 \n \n \nDirectors \n8 \n \n \nDeputy Directors \n \n \n 25 \n \n(G) \nPakistan Railway Police:- \n \n \nInspector General \n \n 1 \n \n \nDeputy Inspector General \n \n 1 \n \n \nAssistant Inspector General (S.P.) \n 7 \n \n                                                          \n The nomenclature of posts borne on the cadre of PSP is reflected in Schedule attached to PSP (Composition, \nCadre and Seniority) Rules, 1985. After the issuance of Police Order, 2002 substantial changes have occurred in \nthe posts tenable by PSP officers.  \n[Source: E-Wing’s note dated 29-11-2007 on File No. 1/8/2002-Manuals-PPARC, Review of Estacode]. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -63                                                             \n \n \n \n(H) \nPakistan Narcotics Control Board:- \n \n \nChairman \n \n 1 \n \n \nDirectors \n \n 5 \n \n \nDeputy Directors \n \n 5 \n \n \n(I) \nStates and Frontier Regions \n \n \nDivision:- \n \n \nCommandant, Frontier Constabulary  \n \n \n(Addl.I.G.) \n \n \n \n 1 \n \n \nDeputy Commandant, Frontier  \n \n \nConstabulary \n \n \n \n 1 \n \n \nDistrict Officers,  \n \n \nFrontier Constabulary \n \n 9 \n \n \n(J) \nPakistan Motorway Police (M2)  \n \n \nIslamabad - Lahore:- \n \n \n \nInspector General \n \n \n 1 \n \n \nDeputy Inspector General \n 1 \n \n \nSuperintendent of Police \n \n \n \n  \n \n                                     ______ \n \n \n     Total Number of Senior Posts \n143 \n \n \n2. \nLeave, deputation and training \n \n \nreserve at 40% of total number  \n \n \nof senior posts (143)............ \n 57 \n \n \n3. \n [Junior posts:- \n \n \n \n(a) Islamabad Capital Territory \n 9 \n \n \n(b) Frontier Constabulary \n 10 \n \n \n(c) Pakistan Motorway Police \n13 \n \n \n  \n \n               ______ \n \n \nTotal Numbers of Junior Posts \n     32 \n \n \n» \nTotal Authorized Strength  \n \n \n \n \nat the Centre............... \n  232 \n \nII. THE PUNJAB \n \n1. \nSenior posts: \n \n \nInspector General of Police................. \n1 \n \nAddl. Inspectors General of Police....... \n2 \n                                                          \nAdded & Subs vide Estt. Division‘s Notification No. S.R.O. No.1034(1)/98 dated 9-10-1998. \n The post of IGP in the provinces has been renamed as Provincial Police Officer (PPO). \n\nPage -64                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \nCommandant, Police Training  \n \nCollege, Sihala............................... \n1 \n \nDy. Inspectors General of Police.......... \n13 \n \nRanges................. \n8 \n \n \n \n(Rawalpindi, Gujranwala, \n \nLahore,  Sargodha,  \n \nFaisalabad,  Multan,  \n \nBahawalpur and Dera \n \nGhazi Khan). \n \n \nCrime................... \n1 \n \nHeadquarters..........  \n1 \n \nTraffic.................. \n1 \n \nTelecommunication & \n \nTransport.............. \n1 \n \nCommandant, Punjab Reserve \n \nPolice................... \n1 \n \n \nAssistant Inspectors General of Police........ \n5 \n \n(Finance, Establishment, Welfare, Legal  \n \nand Training) \n \n \nSenior Superintendents of Police................ \n5 \n \n (Rawalpindi, Lahore, Faisalabad, \n \nMultan and Gujranwala). \n \n \nDistrict Superintendents of Police............... \n29 \n \n \n(Kasur, Sheikhupura, Attock, Jhelum, Sargodha, Khushab, Mianwali, Bhakhar, \nVehari, Sahiwal, Okara, Muzaffargarh, Bahawalpur, Bahawal Nagar, Rahim Yar Khan, \nKhanewal, Sialkot, Gujrat, Chakwal, Toba Tek Sing, Jhang, D.G. Khan, Rajan-pur, \nLeyyah and Lahore (Administration, Headquarter, City Cantonment and Traffic). \n \n \nSuperintendents of Police, Special Branch........ \n8  \n \n \n \nLahore.............. \n6 \n \n \nRawalpindi......... \n1 \n \n \nFaisalabad.......... \n 1 \n \nSuperintendents of Police Prov. Crime (Crimes  \n \nBranch).................................................  \n 2 \n \nSuperintendent of Police, Telecommunication.. \n 1 \n \nSuperintendent of Police, Motor Transport..... \n 1 \n \nSuperintendents of Police, Control Room.......  \n 3 \n \nAddl. Superintendents of Police................... \n 7 \n \n \n(Faisalabad, Rawalpindi, Gujranwala,  \n \n \nMultan, Sahiwal, Sargodha and Bahawalpur). \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -65                                                             \n \n \n \n \n \n \nDeputy Commandant, Punjab Reserve Police.... \n 1 \n \nDeputy Commandant, Police Training College, \n \nSihala..................................................... \n1 \n \n \n \n   ______ \n \n \nTotal Number of Senior Posts: \n80 \n \n \nNo. of posts to be filled by appointment  \n \nof Provincial Police officers at 40% of total  \n \nnumber of senior posts(80)...................32 \n \n2. \nLeave, deputation and training reserve at 40%  \n \nof the number of senior posts(80).................  \n 32 \n \n3.  \nJunior posts for ordinary duties.................... \n 50 \n \n \n \n \n \n \n \n \n \n   ______ \n \n            Total authorised strength of the Punjab........... \n162 \n \nIII.  SINDH \n1.  \nSenior posts: \n \n \nInspector General of Police............ \n 1 \n \nAddl. Inspector General of Police...... \n 1 \n \nDeputy Inspectors General of Police.... \n 8 \n \n \nRanges.................... \n3 \n \n \n(Karachi, Hyderabad & Sukkur) \n \n \nHeadquarters.............. \n1 \n \n \nSpecial Branch...............  \n1 \n \n \nTraining & Inspection........ \n1 \n \n \nCrime......................... \n1 \n \n \nTraffic....................... \n1 \n \n \nAssistant Inspectors General............... \n 4 \n \n \n \n \n \n(Establishment, Telecommunication, \n \n \nMotor Transport and General). \n \n \nSenior Superintendents of Police........... \n 5 \n \n \n(Karachi-3, Hyderabad & Sukkur) \n \n \nDistrict Superintendents of Police..........  \n 10 \n \n \n(Sanghar, Tharparkar, Badin, Dadu, \n \n \nThatta, Nawab Shah, Khairpur, \n \n \nLarkana, Jacobabad and Shikarpur). \n                                                          \n Renamed as Provincial Police Officer (PPO). \n\nPage -66                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \nSuperintendents of Police, Crime............ \n 2 \n \n \n(Sukkur and Karachi). \n \n \nSuperintendents of Police, Traffic.......... \n 6 \n \n \n(Karachi-3, Hyderabad,Sukkur & \n \n \nADIG, Traffic). \n \n \nSuperintendents of Police, Special Branch..... \n 6 \n \n \n(Headquarters, Hyderabad, Sukkur, \n \n \nSurvey, Political Security &Asstt. \n \n \nD.I.G.). \n \n \nSuperintendents of Police, Karachi............. \n 3 \n \n \n(CIA, Security and Administration) \n \nCommandant, Sindh Constabulary................. \n 1 \n \nPrincipal, Police Training College, Shahdadpur... \n 1 \n \nAddl. Superintendents of Police................ \n 6 \n \n \n(Karachi-4, Hyderabad & Sukkur) \n \n \n \n \n                                                                                         \n______    \n \n \n Total Number of Senior Posts:  \n 54    \n \n \n \n \n \nNumber of posts to be filled by  \n \n \nappointment of Provincial Police  \n \n \nOfficers at 40% of total number  \n \n \nsenior posts(54)................. \n22     \n2. \nLeave, deputation and training reserve at 40%  \n \nof the total number of senior posts (54)....... \n22 \n \n3.  \nJunior posts for ordinary duties................. \n16 \n \n \n \n \nTotal authorised strength of Sindh.... \n92 \n \nIV.  THE N.W.F.P \n1. \nSenior posts: \n \n \nInspector General of Police.......... \n1 \n \nDeputy Inspectors General of Police.. \n7 \n \n \n \nRanges........................ \n \n \n \n \n5 \n \n \n(Peshawar, D.I. Khan, Malakand \n \n \nHazara, and Kohat). \n \n \n \n \nHeadquarters.................. \n1 \n \n \nSpecial Branch................ \n1 \n \n                                                          \n Now K.P.K. \n Renamed as Provincial Police Officer (PPO) \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -67                                                             \n \n \n \nAssistant Inspectors General of Police................ \n3 \n \n \n(Traffic, Crime and Telecommunication) \n \n \nSenior Superintendents of Police................. \n2  \n \n \n(Peshawar and Abbottabad). \n \nDistrict Superintendents of Police................ \n13 \n \n \n(H.Q.Peshawar (Rural), Peshawar (Urban), Mardan, \n \n \nKohat, D.I. Khan, Bannu, Dir, Swat, Chitral, \n \n \nMansehra, Kohistan and Karak). \n \n \nSuperintendents of Police, Special Branch..... \n4 \n \n \n(Political, Security, Survey and  \n \n \nSpecial Cell) \n \n \nSuperintendent of Police, Crime.......... \n1 \n \nSuperintendent of Police, Traffic........ \n1 \n \nAddl. Superintendent of Police, Abbottabad... \n1 \n \nPrincipal, Police Training School, Hangu........ \n1 \n \nDirector, Forensic Science Laboratory (Crime Branch)........ \n1 \n \nS.P., Joint Investigation Team (JIT)........... \n1 \n \nS.P.,(Task Force).............................. \n1 \n \n \n \nTotal Number of Senior Posts \n37 \n \n \nNumber of posts to be filled by  \n \n \nappointment of Provincial Police  \n \n \nOfficers at 40% of total number of  \n \n \nsenior posts (37)=15 \n \n2.  \nLeave, deputation and training  \n \nreserve at 40% of the total number \n \nof senior posts (37)....................... \n15 \n \n3.  \nJunior posts for ordinary duties........ \n15 \n \n \n \n \nTotal authorised strength of the NWFP \n67 \n \n \nV. BALOCHISTAN \n1. \nSenior posts: \n \n \nInspector General of Police.............. \n1 \n \nDeputy Inspectors General of Police... \n4 \n \n \nRanges  ................ \n3 \n \n \n(Quetta, Sibi and Kalat) \n \n \nSpecial Branch ......... \n1              \n                                                          \n Now K.P.K. \n \n Renamed as Provincial Police Officer (PPO). \n\nPage -68                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \nAssistant Inspectors General of Police.... \n2 \n \nSenior Superintendent of Police........... \n1 \n \nDistrict Superintendents of Police \n7 \n \n \nSibi, Kalat, Mekran, Lasbella, \n \n \nLoralai Pishin and Nasirabad). \n \nSuperintendent of Police, Special Branch..... \n1 \n \nSuperintendent of Police, Crime Branch...... \n1 \n \nSuperintendent of Police,Telecommunication. \n1 \n \nSuperintendent of Police, Motor Transport... \n1 \n \nSuperintendent of Police, Special  \n \nInvestigation Cell (SB)............................ \n1 \n \nCommandant, Balochistan Reserve Police..... \n1 \n \nPrincipal, Police Training School, Quetta..... \n1 \n \n \n \n \n \nTotal Number of Senior Posts:  \n22 \n \n \nNumber of posts to be filled by appointment of  \n \n \n \nProvincial Police Officers at 40% of total number \n \n \nof senior posts (22)....................9 \n \n2. \nLeave, deputation and training reserve at 40%  \n \nof the total number of senior posts (22).................. \n9 \n \n3.  \nJunior posts for ordinary duties ............... \n6 \n \n \nTotal authorised strength of     \n \n \nBalochistan.................      \n37 \n \n \n \n \nTOTAL CADRE STRENGTH    \n[590] \n \n \n2.14 \nPostal Group \n \n \nIn continuation of Establishment Division Office Memorandum No. 6/2/75-\nARC, dated the 8th May , 1975, it has been decided to constitute another Occupational \nGroup to be called the \"Postal Group\", comprising all posts in the Pakistan Post Office \nDepartment (except the Accounts Posts) and such other posts as may be included in the \nGroup from time to time.  The administrative control of the group will vest in the \nMinistry of Communications and will function within the following broad framework of \nrules and procedure. \n \n \n2. \nGrade 1-16.—The posts in **Grade 1-16 in the Department will be \noperated as hithertofore. The existing instructions in regard to direct recruitment and \npromotion quotas, the composition of Promotion and Selection Committees, the \nappointing authorities for various scales etc. will continue to apply. All posts to be filled \n                                                          \n Subs. vide Estt. Division‘s Notification No. S.R.O.1034(1)/98, dated 9-10-1998. \n BPS. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -69                                                             \n \n \nby direct recruitment will be advertised except posts in *Grade 16 which will be reported \nto the Federal Public Service Commission. \n \n3. \n*Grade 17.— Seventy-five percent posts in *Grade 17 will be filled \nthrough competitive examination and 25% through promotion. After completion of \nintegrated training at the Academy for Administrative Training, the probationer officers \nallocated to the Postal Group will undergo departmental training to be followed by an \nexamination, the details of which will be prepared by the Ministry of Communications. \nThereafter they will be allocated to various posts in the Postal Group. \n \n4. \n*Grade 18 and above.— The officers in *Grade 18 and above in the \nDepartment will be administered as hitherto.  The procedure for promotions and other \nmatters as laid down in the Civil Servants (Appointment, Promotion and Transfer) Rules, \n1973 will be observed. \n \n5. \nOfficers of this Group will be eligible for Secretariat posts (Deputy \nSecretary and above) in accordance with the procedure prescribed for recruitment to these \nposts from time to time. \n \n6. \nLateral Entry.— In order to meet shortages of officers in the Postal Group, \nor to meet specific requirements, appointments may be made to posts in the Postal Group \nin any Grade by recruitment through lateral entry of persons engaged in a profession or in \nthe service of a corporation or private organization, who possess such professional \nqualifications and experience as may be prescribed from time to time. \n \n7.  \nSeniority: (i) *Grade 1-15.— Seniority lists for all posts in *Grade 1-15 \nwill be maintained as hithertofore on the basis of continuous regular officiation in the Grade. \n \n(ii)  *Grade 16 & 17.— The inter-se-seniority of direct recruits in *Grade 16 \nwill be determined on the basis of the marks obtained at the Federal Public Service \nCommission examination, whereas the inter-se-seniority of direct recruits in *Grade 17 \nwill be determined on the basis of merit of the probationers determined at the time of \nfinal passing out from the Academy for Administrative Training. \n \nThe inter-se-seniority of officers promoted to *Grade 16 and 17 will be \ndetermined in their respective *Grades with reference to the dates of their regular \ncontinuous officiation in the *Grade. As for seniority of direct recruits vis-a-vis promoted \nofficers the direct recruits of a particular year will as a class rank junior to the promoted \nofficers of that year. \n \n(iii)  *Grade 18 and above.— Seniority will be determined in each scale from \nthe date of regular continuous officiation in the *Grade. \n \n8. Departmental Examinations.— The present departmental examinations for \ndirect recruits in various scales and for promotion to posts in higher *Grades will \ncontinue to operate. \n \n9. \nProvision for accelerated promotion to posts in *Grade 17.— To enable \nbright young persons who have failed to secure through competitive examination \n                                                          \n*BPS/post. \n\nPage -70                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nconducted by Federal Public Service Commission direct entry to *Grade 17 posts to get \nanother opportunity to compete for these posts, or to get accelerated promotion within the \nDepartment, the following two provisions are made:— \n \n(a) \nthey can appear in the F.P.S.C. competitive examination upto the age of 30 \nyears provided they have put in at least two years service. A maximum of \ntwo chances will be allowed after one has entered Government service. \n \n(b) \nthere will also be departmental examination under which departmental \ncandidates can be considered for accelerated promotion in their own \ndepartment.  The upper age limit for this will be 45 years for the first \nexamination, 40 years for the next examination and 35 years for \nsubsequent examinations. \n \nThe Director General, Pakistan Post Office will prepare a scheme for the \ndepartmental examination at (b) above and obtain the approval of the Ministry of \nCommunications and the Establishment Division. Promotion on accelerated basis through \nthe above examination will, subject to availability of suitable department-tal candidates, \nbe limited to a maximum of 25% of the total vacancies. These promotions will be \nreckoned against direct recruitment quota. \n \n10.  The existing arrangements with regard to personnel management in \nrespect of various posts included in the Postal Group will continue.  The Director \nGeneral, Pakistan Post Office, will be responsible for the smooth implementation of the \nabove instructions. He will prepare a scale-wise seniority list of all officers in *Grade 16 \nand above, while the respective Post Masters General will prepare, issue and maintain \nseniority lists of official of *Grade 15 and below as hitherto. The Director General will \nsubmit periodical reports to the Establishment Secretary. Any major difficulties which \nmay arise in implementation of these instructions will be resolved in a meeting of the \nEstablishment Secretary, Secretary, Ministry of Communications and the Director \nGeneral, Pakistan Post Office. \n[Authority.- Estt. Division‘s O.M.No.7/2/75-ARC, dated 30-5-1975]. \n \n2.15 \nSecretariat Group \n \nIn continuation of the Establishment Division Office Memorandum No. \n1/2/75-ARC, dated the 27th January, 1975, it has been decided to constitute another \noccupational group to be called the \"Secretariat Group\". The Group will comprise posts \nof Deputy Secretary and above in the Federal Secretariat and such posts in the Provincial \nSecretariats as are borne on the cadre of *[All Pakistan Unified Grades]. \n \n2. \nThe Secretariat Group will be under the administrative control of the \nEstablishment Division and will function in accordance with the rules and procedures \noutlined below. \n \n3.  \nDeputy Secretary.— Appointment to the post of Deputy Secretary will be \nmade in accordance with the following methods:- \n                                                          \n* All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-1973, \nhave been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions issued \non the subject from time to time were mutatis mutandis amended. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -71                                                             \n \n \n (i)  By promotion of Grade 18 officers of the Office Management Group and \nthe Secretariat Group on the recommendations of the Central Selection \nBoard. \n*(ii) \nBy horizontal movement from other Occupational Groups of Grade 19 \nOfficers \nwho \nhave \nbeen \nrecommended \nby \nthe \n \nMinistries/ \nDivisions/Departments or Provincial Governments and have been found fit \nby the Central Selection Board. \n(iii) By direct appointment on the recommendations of Federal Public Service \nCommission of persons possessing such qualifications and experience etc., \nas may be prescribed. *[ ] \n \n4.  \nJoint Secretary.— Appointment to the post of Joint Secretary will be made \nas under:- \n(i) \nBy promotion of officers in the **Grade of Deputy Secretary on the \nrecommendations of the Central Selection Board. \n(ii) \nBy horizontal movement of such **Grade 20 Officers of the various \noccupational groups as are recommended by the Ministries/ Divisions, \nDepartments, Provincial Governments etc. and are found fit by the Central \nSelection Board. \n(iii) By direct appointment on the recommendations of the Federal Public Service \nCommission of persons possessing such qualifications and experience etc. as \nmay be prescribed. [ ] \n \n5.  \nAdditional Secretary@.— Appointment to the post of Additional Secretary \nwill be made by selection from amongst Joint Secretaries, officers of Grade 20 and above \nbelonging to the various occupational groups, and professionally qualified persons in the \npublic sector enterprises and the private sector. \n \n6.  \nSecretary **(Grade 22).— Appointment to the post of Secretary will be \nmade by selection from amongst Additional Secretaries, officers of **Grade 21 and above in \nthe various occupational groups and professionally qualified persons from the public sector \nenterprises and the private sector. \n \n7. \nProvincial Secretariats.—All posts of Deputy Secretary and above in the \nProvincial Secretariats borne on the cadre of @@[All Pakistan Unified Grades] will be filled on \nAll-Pakistan basis. The selection will be made from amongst officers of the Secretariat Group \nby promotion, on the recommendations of a Selection Board headed by the Establishment \nSecretary and consisting of all the Chief Secretaries. Officers of the Office Management \n                                                          \n* Subs vide Estt. Division‘s O.M.No.2/1/79-R.II, dated 12-6-1979. \n BPS. \n Omitted vide Estt. Division‘s OM No. 2/2/75-ARC, dated 7.5.1976 \n@ Add Sr. JS. (BPS 21). \n@@All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n\nPage -72                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nGroup of the Provincial Government will also be eligible for appointment by promotion to the \npost of Deputy Secretary in the Provincial Secretariat. \n \n8. \nSeniority.— Deputy Secretary.— Seniority would be determined from the \ndate of continuous regular officiation as Deputy Secretary, or in a post in Grade 19, \nwhichever is earlier. \n \n9. \nJoint Secretary.— The seniority of a Joint Secretary which is a post in \n*Grade 20 will be determined from the date of his continuous regular officiation in \n*Grade 20. \n \n10. \nAdditional Secretaries and Secretaries.— The seniority of Additional \nSecretaries and Secretaries will be determined from the date of continuous regular \nofficiation in *Grade 21 or 22 as the case may be. \n \n11. \nTraining.— Deputy Secretaries and Joint Secretaries appointed on the \nrecommendations of Federal Public Service Commission will undergo a training course \nof appropriate duration, before their appointment in the Secretariat. \n \n12. \nIn-service training will be an important factor towards determining the fitness \nfor promotion of a Secretariat Officer to the next higher *Grade. \n \n13. \nGeneral.— Horizontal movement of officers of this Group to posts in \nequivalent *Grades in the other occupational groups will be permissible. \n \n14. \nThe terms and conditions of government servants belonging to this Group \nwill be governed, as in the case of other government servants, by the provisions of the \nCivil Servants Act, 1973, and rules and orders issued thereunder from time to time. \n \n15.  This supersedes Establishment Division O.M. No. 2/2/75- ARC, dated the \n21st February, 1975. \n[Authority.- Estt. Division‘s O.M. No. 2/2/75-ARC, dated 12-4-1976]. \n \n2.16 \nRailways (Commercial & \nTransportation) Group \n \nIt has been decided to constitute another occupational group to be called \n―Railways (Commercial & Transportation) Group‖ which shall comprise of all posts as \nmay be included in the Group from time to time. The Group will be under the \nadministrative control of the Ministry of Railways and will function with the following \nbroad framework of rules and procedure. \n2. \nThe existing posts in BS- 17 to BS-21 indicated in the Schedule to this \nO.M. shall form part of the Railways (Commercial & Transportation) Group. In addition, \nthere will be a deputation, training and leave reserve as may be determined by the Federal \nGovernment from time to time. \n3. \nBS-17.— 80% posts of BS 17 will continue to be filled, as at present \nthrough competitive examination conducted by Federal Public Service Commission and \n20% through promotion from amongst the departmental incumbents in accordance with \n                                                          \n BPS. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -73                                                             \n \n \nthe recruitment rules thereof. After completion of Common Training Programme at the \nCivil Service Academy, Lahore, the probationer officers will undergo the Departmental \ntraining before posting as prescribed by the Ministry of Railways. Officers to be \npromoted to BS-17 may also be required to undergo any such departmental training \nbefore promotion as the Ministry of Railways may prescribe in consultation with \nEstablishment Division.     \n4. \nAll the existing officers holding posts in BS-17 and above on regular basis \nand have been appointed through Competitive examination or through departmental \npromotion in Ministry of Railways against seats reserved for Transportation & \nCommercial cadre shall be deemed to have been appointed in the Railways (Commercial \n& Transportation) Group in their respective grades. \n5. \nBS-18 and above.— The posts will be filled by promotion on the basis of \nselection from amongst eligible officers of the group in accordance with the procedure \nlaid down in the Civil Servants (Appointment, Promotion and Transfer) Rules,1973 and \nother instructions issued from time to time, or if no candidate is considered suitable from \nwithin the group by horizontal movement of suitably qualified and experience officers \nfrom other Occupational Groups/Services. Government instructions regarding minimum \nlength of service for eligibility for promotion to BPS-18,19 and 20 will be observed. \n6. \nSeniority: (i) BS-17. The inter-se-seniority of direct recruits to BS-17 is \ndetermined on the basis of Occupational Groups/Services (Probation, Training & \nSeniority) Rules,1990 and such other rules /instructions as may be issued by the \nGovernment from time to time. The inter-se-seniority of the promoted offices to BS-17 \nshall be determined according to the date of their regular promotion in BS-17 in \naccordance with Civil Servants (Seniority) Rules,1993. \n(ii) \nOfficers appointed to BS-18 and above in the Railways (Commercial & \nTransportation) Group on regular basis will be governed by Civil Servants (Seniority) \nRules,1993. \n7. \nGeneral Cadre Posts.— The officers of the Group will be eligible for \nposting against general cadre posts in Pakistan Railways in line with the mechanism \napproved by Railways Board unless specified otherwise by the Government. \n8. \nSecretariat Posts.— Officers of this Group will be eligible for Secretariat \nposts in BS-19 and above in accordance with the policy and criteria, as may be laid down \nby the Federal Government from time to time, for such posts in Secretariat Group. \n9. \nThe recruitment rules for various posts framed with the concurrence of \nEstablishment Division and FPSC shall remain in force. \n10. \nAny difficulty arising in the implementation of this O.M. will be resolved \non the recommendations of an Anomaly Committee comprising representatives (not \nbelow the rank of BS-21) of the Establishment Division and Ministry of Railways. The \ndecision of Establishment Secretary in this respect shall be final.  \n[Authority:- Establishment Division‘s O.M.No.F.1/13/92-CP-II dated 12-10-2012.] \n\nPage -74                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nSCHEDULE INDICATING THE POSTS IN BS-17 TO BS-21 FORMING  \nPART OF RAILWAYS (COMMERCIAL & TRANSPORTATION) \nGROUP(PARA.2 OF ESTABLISHMENT DIVISION’S O.M.NO.1/13/92-CP-II \nDATED 12TH OCTOBER,2012) \n \nS. \nNo. \nNomenclature \nBasic \nScale \nNo. of \nPosts \n1.  \nAdditional General Manager/Freight \n21 \n1 \n2.  \nChief Operating Superintendent \n20 \n2 \n3.  \nChief Commercial Manager \n20 \n2 \n4.  \nChief Commercial Marketing Manager \n20 \n2 \n5.  \nDirector Operations \n20 \n1 \n6.  \nDeputy Chief Operating Superintendent. \n19 \n4 \n7.  \nDeputy Divisional Superintendent \n19 \n2 \n8.  \nDeputy Chief Commercial Manager \n19 \n4 \n9.  \nJoint Director/Traffic/Walton \n19 \n1 \n10.  \nDeputy Chief Traffic Manager (Dry Port) \n19 \n1 \n11.  \nDeputy Chief Commercial & Marketing Manager \n19 \n3 \n12.  \nJoint Director/Traffic and Commercial \n19 \n1 \n13.  \nDivisional Transportation Officer \n18 \n8 \n14.  \nDivisional Commercial Officer \n18 \n7 \n15.  \nSenior Transportation Officer \n18 \n1 \n16.  \nDeputy Traffic Manager/Dry Port \n18 \n1 \n17.  \nSenior Commercial Manager \n18 \n1 \n18.  \nDivisional Marketing Manager \n18 \n2 \n19.  \nDeputy Manager Corporate Plan \n18 \n1 \n20.  \nSenior Rates Officer \n18 \n1 \n21.  \nDeputy Director(Traffic) \n18 \n1 \n22.  \nDeputy Director (Commercial) \n18 \n1 \n23.  \nCosting Manager (FBU) \n18 \n1 \n24.  \nAssistant Transportation Officer \n17 \n20 \n25.  \nAssistant Commercial Officer \n17 \n3 \n26.  \nJoint Transport Officer \n17 \n2 \n27.  \nJunior Commercial Officer \n17 \n5 \n28.  \nAssistant Director/Traffic \n17 \n1 \n29.  \nAssistant Traffic Manager/Dry Port \n17 \n1 \n30.  \nAssistant Marketing Manager/Rates  \n17 \n1 \n31.  \nAssistant Commercial Manager \n17 \n13 \n32.  \nJunior Officer/Coaching  \n17 \n1 \n33.  \nAssistant Costing Manager \n17 \n1 \n34.  \nStation Manager \n17 \n1 \nTotal \n98 \n \n \n \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -75                                                             \n \n \nII. SENIORITY & LENGTH OF SERVICES   \n \n3.1 \nOccupational Groups and Services  \n \n \n(Probation, Training and Seniority)  \n \n \nRules, 1990 \n \nS.R.O. 874(I)90.— In exercise of the powers conferred by section 25 read with \nSection 6 and 8 of the Civil Servants Act 1973 (LXXI of 1973), the President is pleased \nto make the following amendments in the Occupational Groups and Services (Probation, \nTraining and Seniority)  Rules,1990. \n \n1. \nShort title and commencement.— (1) These rules may be called the \nOccupational Groups and Services (Probation, Training and Seniority) Rules,1990. \n \n(2) \nThese rules shall take effect from 1st October, 1990. \n \n2. \nDefinitions.— In these rules, unless there is anything repugnant in the \nsubject or context:-  \n(i) \n―appointing authority‖ means the person authorized to make appointment \nto that post under rule 6 of the Civil Servants (Appointment, Promotion \nand Transfer) Rules, 1973‖;  \n(ia)  ―Commission\" means the Federal Public Service Commission; \n(ii) \n―Examination\" includes any exercise approved by the Government which \nis intended to test a probationer in a field of training during the training \nprogramme; \n(iii) ―Final Passing Out Examination\" means the Final Passing Out \nExamination conducted by the Commission or the department concerned \nafter conclusion of specialized training; \n(iv) ―Government\" means the Federal Government (in the Establishment \nDivision); \n(v) \n―Head of training institution\" means the head of a training institution or \nplace where members of an occupational group or service are imparted \ntraining; \n(vi) ―Inductee\" means a person transferred to any occupational group or \nservice by induction from the Armed Forces; \n(vii) ―Initial training\" means the training prior to specialized training undertaken by \nthe probationers of any one occupational group or service or jointly by \ncombination of any occupational groups or services at a training institution or \nplace that the Government may specify; \n(viii) ―Occupational Group or Service\" means any group or service recruitment \nto which is made through the competitive examination conducted by the \nCommission from time to time against BPS 17 posts under the Federal \nGovernment or any occupational group or service transfer to which is \nmade from the Armed Forces by induction and includes the following:- \n\nPage -76                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(a)  \nPakistan Audit and Accounts Service \n(b)  Commerce and Trade Group \n(c)  \nPakistan Customs Service \n(d)  Pakistan Administrative Service \n(e)  \nForeign Service of Pakistan \n(f)  \nInland Revenue Service \n(g) \nInformation Group \n(h)  Military Lands and Cantonment Group \n(i)  \nOffice Management Group \n(j)  \nPolice Service of Pakistan \n(k) \nPostal Group \n(l)  \nRailways (Commercial & Transportation) Group and \n(m)  Any other service or group which may be notified by the \nGovernment as such. \n(ix) \"Probationer\" means a person appointed to any occupational group or \nservice on probation and includes an inductee; and \n(x) \n\"Specialized training\" means training subsequent to the initial training \nundertaken by the probationers of an occupational group or service at a \ntraining institution or place that the Government  may specify. \n \n3.  Training Programmes and examinations.—(1)Every probationer shall \nundergo training in such training institutions and at such places and at such time and for \nsuch period and appear in such examinations as the Government may specify. Any \nprobationer who fails to undergo prescribed training and qualify the prescribed \nexamination shall render his appointment liable to termination without notice:  \n \nProvided that the Appointing Authority may, on the recommendations of a \nSpecial Medical Board and the Federal Public Service Commission allow deferment of \ntraining and examination if so justified on the basis of compelling medical grounds [:] \n \n***Provided further that the Prime Minister may allow deferment of training for \nany cogent reason.  \n \n(2) \nA probationer shall qualify every examination to the satisfaction of the \nhead of the training institution where he is undergoing training. \n \n(3) \nIn addition to 1500 marks of CSS examination, 500 marks shall be \nallocated for initial training programme, 600 marks for specialized training programme \nand 1000 marks for the final passing out examination. \n \n(4) \nEvery probationer shall be required to qualify the Final Passing out \nExamination in the subjects approved by the Government. \n \n(5) \nThe maximum of 1000 marks allocated for Final Passing out Examination \nshall be distributed among the subjects as approved by the Government. \n                                                          \n Accounts Group was renamed as Pakistan Audit and Accounts Service. w.e.f. 10th December, 2002 vide Estt. \nDivision‘s O.M No. 1/17/92-CPII, dated 10th December, 2002. \n Added vide S.R.O 258(I)/2001, dated 28-04-2001. \n Subs. & added vide Notification S.R.O No. 743(I)/2016 dated 11-08-2016. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -77                                                             \n \n \n \n(6) \nA probationer who fails to qualify in any subject or subjects in the Final \nPassing Out Examination shall be allowed two more chances to appear in the \nexamination to be held subsequently in such subject or subjects. \n \n(7) \nQualifying the MBA Tax Management Programme will be mandatory for \nIncome Tax Group and *Customs and Excise Group officers with effect from 31st \nCommon Training Program (CTP). The MBA Tax Management and its evaluation will \nbe considered for all relevant rules and purposes covered under Occupational Groups and \nServices(Probation, Training and Seniority) Rules,1990. \n \n4. \nEffect of unsatisfactory completion of training programme:(1) If on the \nconclusion of a training programme, the performance or conduct of a probationer is \ndetermined by the head of the training institution to be unsatisfactory, the Government may \nrequire such probationer to undergo such further training as it deems fit. \n \n(2) \n If a probationer is prevented by sickness or any other adequate cause from \ncompleting a training programme to the satisfaction of the head of the training institution, \nthe Government may require him to undergo such further training as it deems fit. \n \n5.  Probationer missing the Final Passing Out Examination: If after \ncompleting his training to the satisfaction of the head of training institution, a probationer \nis prevented by ill health from taking in full or in part the Final Passing Out Examination, \nthe Government may arrange for him to be examined specially and if such probationer \nfails to take the Final Passing Out Examination arranged for him specially, he shall \nrender his appointment liable to termination without notice‖; \n \n6. \nProbationer failing to qualifying in the Final Passing Out \nExamination:(1) A probationer who fails to qualify in the Final Passing Out \nExamination shall have his increments withheld until such time he qualifies such \nexamination. \n \n(2) \nA probationer who does not qualify in the Final Passing Out Examination \nshall: \n(a) \nlose his one increment if he fails in the first attempt. \n(b) \nbe relegated in seniority to the bottom of his batch if he fails in the second \nattempt;  \n(c) \nbe allowed fourth attempt as a matter of grace to qualify the FPOE; and \n(d) \nbe discharged from the service under clause (a) of sub-section (2) of section 6 \nof the Civil Servants Act, 1973 if he fails in the ***fourth attempt:  \n \n@“Provided that the Government may, as a matter of grace provide the probationers \nwho could not qualify in their Final Passing Out Examination upto the 31st December, 2002, \nan additional chance to appear in the Final Passing Out Examination on such date and at \nsuch place as it may notify, and if a probationer does not qualify in the examination or fails to \navail of the additional chance, he shall be removed from service.” \n                                                          \n ―Income Tax Group‖ renamed as ―Inland Revenue Service‖ and ―Customs and Excise Group‖ renamed as \n―Pakistan Customs Service‖. \n Added vide S.R.O 771(I)/2006 dated 24-07-2006. \n Inserted/Subs. vide S.R.O. No.257(I)/2011 dated 15-03-2011. \n@ Added vide S.R.O 275(I)/2002 dated 17-05-2002.  \n\nPage -78                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(3) \nAbsence from the Final Passing Out Examination, without permission of \nthe Government shall be deemed to be a failure to qualifying in that examination. \n \n7. Seniority: (1)The seniority of the probationers shall be determined by the \nappointing authority after Final Passing Out Examination. \n \n(2) \nInductees who join the initial training programme shall be given notional \nmarks in a manner that each inductee has the same marks as the senior most probationer \nof the occupational group in which the inductee has been inducted. \n \n(3) \nInductees who join a specialized training programme directly shall be \ngiven notional marks equal to the marks obtained by the senior most probationer of the \noccupational groups including the marks in the initial training programme. \n \n(4) \nFor the purpose of determining the inter-se-seniority of the probationers \nwho commence their training with initial training programme the marks obtained by a \nprobationer in the competitive examination of the Commission or his notional marks, as \nthe case may be, shall be added to the marks obtained by him in the initial training \nprogramme, specialized training programme and the marks obtained by qualifying the \nFinal Passing Out Examination in his first attempt. \n \n(5) \nFor the purpose of determining the inter-se-seniority of the inductees who \ncommence their training with the initial training programme or a specialized training \nprogramme, the notional marks given to such an inductee and the marks obtained by him \nin the initial training programme and specialized training programme, as the case may be, \nshall be added to the marks obtained by him by qualifying the Final Passing Out \nExamination in the first attempt. \n \n8. \nProbation: The period of probation of a probationer shall be two years or \nfor such period as the Government may extend for successful completion of training \nprogramme. \n \n9. \nBond: A probationer shall, before the commencement of the training, \nexecute a Bond, with a surety, to refund in the event of his failing to complete his training \nor resigning from his service during the period of training or within three years thereafter, \nall such amounts paid to him or spent in connection with his training. \n \n10. \nPenalty:—(1)A probationer who fails to comply with the provisions of \nthese rules, or to obey any orders which he may receive from the appointing authority, or \nfrom the Provincial Government under which he is serving, or from the head of \ninstitution or from any faculty member of the training institution or an officer under \nwhom he may be receiving field training, or who neglects his probationary studies, or is \nguilty of conduct unbecoming of an officer shall be liable for removal from service or to \nsuch other action as the appointing authority may direct. \n \n(2) \nBefore a probationer is removed from service he shall be given an \nopportunity to show cause. \n \n11. \nOver-riding effect: The provisions of these rules shall have effect \nnotwithstanding anything contained in any other rule or rules for the time being in force \nwith regard to any occupational group or service. \n                                                          \n Added vide S.R.O 766(I)/2001 dated 06-11-2001. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -79                                                             \n \n \n \n12. \nRepeal: \nThe Civil Service of Pakistan (Probation, Training and \nSeniority) Rules, 1954, are hereby repealed (and all such other rules relating to the \nsubject are hereby repealed). \n \n3.2 \nOccupational Groups and Services  \n(Final Passing Out Examination) Rules, 2003 \nS.R.O 115 (KE)/2003: In exercise of powers conferred by Section 7-A read with \nSection 10 of the FPSC, Ordinance, 1977, the Chairman, FPSC, with the approval of the \nFederal Government has made the following rules for regulating the conduct of Final \nPassing Out Examination of Probation of different Occupational Group and Services. \n \n1. \nShort Title and Commencement-(1) These rules may be called the \nOccupational Groups and Services (Final Passing Out Examination) Rules, 2003. \n \n(2) \nThese rules shall come into force at once. \n \n2. \nDefinitions- In these rules unless there is anything repugnant in the \nsubject or context:— \n(i) \n―Government‖ means the Federal Government in Establishment Division. \n(ii) \n―Commission‖ means the Federal Public Service Commission. \n(iii) ―Examination‖ means to Final Passing Out Examination of Occupational \nGroup and Services. \n(iv) ―Probationer‖ means an officer of any of the regularly constituted \nOccupational Group/Service. \n \n3. \nThe Commission shall conduct Final Passing Out Examination (herein-\nafter to be called as examination) of Probationers of the Occupational Groups and \nServices of the Federal Government at the end of Specialized Training Programme run by \nrespective controlling departments/training academics of the Occupational Groups and \nServices. \n \n4. \nThis examination shall be held once in a year. \n \n5. \nSyllabus Subjects of Examination (1000 marks)- The examination shall \nconsist of syllabus/subjects of 1000 marks to be taught at the respective training \nacademics, a copy of which shall be provided to the Commission by the controlling \ndepartments/academics for setting of question papers. \n \n6. \nPassing marks shall be 45% in individual subjects as well as in the \naggregate. \n \n7. \nThe controlling departments/academics shall be responsible to provide to \nthe Commission sets of reference books/statutes in papers classified as ―open book \npapers‖ at least three days prior to the commencement of the examination as per number \nof probationers. Reference books/statutes shall be updated before supplying to the \nCommission. \n \n8. \nThe controlling departments/academies shall also be responsible to \nprovide to the Commission particulars of the Probationers as and when the same are \nrequired by the Commission. \n \n9. \nNumber of attempts-A Probationer shall be required to clear the \nexamination in three attempts, failing which the Government shall take action according \n\nPage -80                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nto the provisions of Occupational Groups and Services (Probation, Training & Seniority) \nRules, 1990. \n \n10. \nA Probationer unable to appear at the examination due to any reason \nwhatsoever shall take prior permission from the Government and submit a copy thereof \nto the Commission before commencement of examination. \n \n11. \nA probationer who misbehave in the examination or uses unfair means or \nis found guilty of misconduct, his case shall be reported to his controlling department for \ntaking action under the Removal from Service (Special Powers) Ordinance, 2000, under \nintimation to the Commission. \n \n12. \nAnswer papers in all the subjects of the examination shall be treated as \nsecret documents and therefore, shall not be permitted to be seen by the Probationers or \ntheir representatives nor shall re-examination of answer books/scripts be allowed under \nany circumstances. A Probationer desirous of getting his marks awarded by the examiner, \nre-counted/re-checked may submit his request for the purpose within one month from the \ndated of announcement of result alongwith a Treasury Challan of Rs. 100/- per paper as \nfee for re-checking/re-counting of marks. Thereafter, no such request shall be entertained. \n \n4.1 \nDetermination of Seniority/Length of Service \nof All Occupational Groups and Services \n  \nIn pursuance of the Islamabad High Court‘s Judgment dated 07-12-2017 read \nwith Short Order dated 31-10-2017 in Writ Petition No. 2557 of 2017, Estt. Division‘s \nO.M No. 1/3/2014-T.V dated 26-12-2016 on the above cited subject is withdrawn ab-\ninitio.  \n \n2. \nAs per decision of the Islamabad High Court, ―on the strength of already \ncompeted CTP a repeater with improved score will not be allowed seniority on the basis \nof the same and seniority has to be fixed amongst new batch in a particular group. \nHowever any repeater (candidate) showing his intent to improve score in CTP is allowed \nto join the same.‖ \n \n3. \nAs a result of Islamabad High Court Order dated 31-10-2017, the practice \nprior to issuance of Establishment Division‘s O.M mentioned above stands restored. As \nsuch, those candidates who change their occupational group as a result of repeating CSS \nCE will not repeat CTP, continue their posting in their former occupational group/service \nand join their new occupational group/service on the commencement of their respective \nSTPs only alongwith their batch mates of the new occupational group/service. This will \napply to the officers who are presently repeating the ongoing 45th CTP.  \n \n4. \nNo officer will be allowed to join STP of their new occupational \nGroup/Service with the senior batch of any previous CTP to ensure comparative merit.  \n \n5. \nThis O.M. supersedes all previous O.Ms in conflict with the above stated \nposition to the extent indicated above.  \n \n6. \n  Controlling Ministries/Divisions/Departments of various Occupational \nGroups/Services are advised to follow the above mentioned guidelines.  \n  \n[Authority.— Establishment Division‘s O.M.No.5/6/2017-T.V dated 01-02-2018]. \n                                                          \n Removal from Service (Special Powers) Ordinance,2000 has been repealed vide Section 2(1) of the Act No. \nIII of 2010.  \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -81                                                             \n \n \n \n4.2 \nDetermination of Inter-se-Seniority of  \nOfficers of All Occupational Groups \n \nRefer to the subject above and to state that in light of Occupational Groups and \nServices (Probation, Training and Seniority) Rules,1990, a number of queries have been \nreceived by this Division regarding determination of inter-se-seniority. According to sub-\nrule 4 of Rule 7 of Occupational Groups and Services (Probation, Training and Seniority) \nRules,1990 inter-se-seniority of probationers is determined on the basis of aggregate of \nfollowing marks obtained by the probationers.  \ni) \nMarks obtained in the competitive examination of FPSC or notional marks \n(in case of inductees as per Rules 7(2); \nii) \nMarks obtained in the initial training program (CTP) or notional marks (in \ncase of inductees as per Rules 7(3); \niii) \nMarks obtained in the specialized training program (STP); \niv) \nMarks obtained by qualifying in Final Passing Out Examination in the \n‗first attempt‘. \n \n2. \nA question has arisen as to how the seniority of those probationers should \nbe fixed who are not able to qualify the Final Passing Out Examination in the first and \nsecond attempt. Matter is considered in Establishment Division and clarified as under:— \n(a) \nA probationer failing to qualify FPOE in first attempt will only have \nincrements withheld while his/her seniority will not be affected so long as \nhe/she passes in second attempt. To determine inter-se-seniority aggregate \nmarks obtained (as stated in sub paras i-iv above) will be used to calculate \nthe probationer‘s placement in the seniority list. \n(b) \nA probationer who fails to qualify FPOE in second attempt but does it in \nthird attempt will be relegated to the bottom of the seniority list \nirrespective of aggregate marks obtained. \n \n3. \nMinistries/Divisions/Departments concerned of all Occupational Groups \nand Services should follow the above mentioned guidelines to determine inter-se-\nseniority of the probationers in future. \n[Authority:— Establishment Division‘s O.M.No.1/3/2014-T.V dated 21-04-2014]. \n \n4.3 \nDetermination of Inter-se-Seniority of Officers of \nAll Occupational Groups and Services \n \nRefer to the subject cited above and to state that in continuation to this \nDivision‘s O.M. No.1/3/2014-T.V dated 21-04-2014, it is clarified that inter-se-seniority \nof probationers within a batch will be determined as per para 2 of the O.M. ibid from the \ndate of insertion of Rule 6(2) in Occupational Groups and Services (Probation, Training \nand Seniority) Rules,1990 vide SRO 257(I)/2011 dated 15-03-2011. \n \n2. \nWith regard to queries received by this Division on determination of inter-\nse-seniority of probationers who are allowed deferment from Common Training Program, \nthe Competent Authority is pleased to inform that in such cases inter-se-seniority of \nprobationers, henceforth, will be fixed at the bottom of the batch with which the \nprobationer undergoes CTP. It is further stated that while granting deferment a note to \nthis effect should be clearly communicated to the probationary officer to bring it to \nhis/her notice. \n\nPage -82                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n3. \nAny O.M. in conflict with the above stated rule position is hereby \nsuperseded. \n[Authority:- Establishment Division‘s O.M.No.1/3/2014-T-V dated 05-03-2015]. \n \n4.4 \nDetermination of Length of Service  \nin Case of Repeaters \n \nRefer to the subject cited above and to state that following a number of queries \nreceived, the matter of length of service in case of CSS Competitive Examination \nrepeaters, already serving in the various Occupational Groups and Services (Probation, \nTraining and Seniority) Rules,1990 was considered in this Division. \n \n2. \nIt has been decided that in order to bridge anomalies in the length of \nservice between repeaters and their newly recruited batch mates, any officer-probationary \nor otherwise-who repeats CSS Competitive Examination and as a result changes his/her \nOccupational Group/Service, will also repeat Common Training Program with the batch \nthe change has been effected. Further, length of service in the previous Group/Service \nwill not be considered for the purpose of promotion in the new Occupational \nGroup/Service being non-cadre service in light of Section 9 of Civil Servants Act,1973. \n \n[3. For the purpose of determining inter-se-seniority in the light of Rule 7(4) \nof Occupational Groups and Services (Probation, Training and Seniority) Rules,1990 \nmarks obtained by a probationer in the latest/repeated CTP will be considered.]   \n \n4. \nControlling Ministries/Divisions/Departments of the various Occupational \nGroups/Services should follow the abovementioned guidelines for consideration in case \nof repeaters.  \n[Authority:- Establishment Division‘s O.M. No.2/3/2015-T-V dated 17-03-2015]. \n \n4.5 \nDetermination of Inter-se-Seniority of Officers of  \nAll Occupational Groups and Services \n \nRefer to the subject cited above and to convey the following decisions taken by \nthe competent authority:— \na. \n[All cases pending or future of probationers / officers received for \ndetermination of seniority due to deferment will have seniority fixed with \nthe batch, these probationers/officers undergo CTP and not their original \nCSS batch. Accordingly, all past cases that have been decided otherwise \ni.e., seniority fixed with original CSS batch will be reverted to bring these \nat par with the new policy issued vide Establishment Division‘s O.M No. \n1/3/2014-.T-V dated 05-03-2015. \nb. \nIf a probationer is granted deferment after joining CTP with original CSS \nbatch, his/her seniority will be fixed with the batch he/she undergoes/ \ncomplete the CTP.] \n                                                          \n Subs. vide Establishment Division‘s O.M No. 2/3/2015-T-V dated 15-03-2016. \nNote:— \n \nParas a & b of Establishment Division‟s O.M No. 1/3/2014-T.V dated 23-09-2015 were substituted vide \nEstablishment Division‟s O.M No. 1/3/2014-T.V dated 26-12-2016 from ab-initio. On the directions of \nIslamabad High Court vide Writ Petition No. 2557 of 2017 dated 07-12-2017 which was  withdrawn and stands \nrestored to original status vide Establishment Division‟s O.M No. 5/6/2017-T.V  dated 01-02-2018. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -83                                                             \n \n \nc. \nMarks of first attempt of FPOE minus marks of failed subject will be \nconsidered for the purpose of inter-se-seniority. The same principle is \nadopted in the CSS optional papers result. The illustration below explains \nthe issue further.  \nLet us assume:— \n(i) \nTotal Marks of FPOE - \n1000 \n(ii) \nPassing Marks \n- \n50% \nPaper \nTotal Marks \nMarks Obtained \nRemarks \nA. \n100 \n60 \nPassed \nB. \n100 \n60 \nPassed \nC. \n100 \n60 \nPassed \nD. \n100 \n60 \nPassed \nE. \n100 \n60 \nPassed \nF. \n100 \n60 \nPassed \nG. \n100 \n60 \nPassed \nH. \n100 \n60 \nPassed \nI. \n100 \n60 \nPassed \nJ. \n100 \n30 \nPassed \nTotal \n1000 \n570 \nPassed \n \n(iii) \nTotal marks including marks of failed subject i.e. J = \n570 \n(iv) \nTotal marks excluding marks of failed subject i.e. J=  \n540 \n(v) \nIn order to determine inter-se-seniority, 540 marks will be added to \nthe CSS,CTP and STP marks. Hence, as already explained and as \nfurther illustrated in the column below, 1900 marks will determine \nan individual‘s seniority:— \nExams \nTotal Marks \nMarks \nObtained \nRemarks \nCSS \n1400 \n800 \nPassed \nCTP  \n500 \n300 \nPassed \nSTP \n600 \n350 \nPassed \nFPOE \n1000 \n540 \nFailed in one subject in first attempt \nTotal \n3500 \n1990 \n \n \n \n2. \nAny O.M/O.Ms in conflict with the above stated position is/are hereby \nsuperseded to this extent.  \n[Authority:- Establishment Division‘s O.M.No.1/3/2014-T-V dated 23-09-2015]. \n\nPage -84                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n4.6 \nDetermination of Inter-se-Seniority of  \nProbationers of All Occupational Groups  \nand Services who Repeat Their CTP Due  \nto Unsatisfactory Performance  \n \nRefer to the subject cited above and to convey the following decisions taken by \nthe Competent Authority:—  \n \na. \n If a probationer is asked to repeat his CTP due to unsatisfactory \nperformance his seniority will be fixed with the batch he successfully \ncompletes his CTP. However, for the purpose of pay fixation his length of \nservice will be considered from date of joining of original (first) CTP. \n \nb. \nIn case of un-satisfactory performance even during the second CTP, his \nservice will be liable to be terminated.  \n    [Authority.— Establishment Division‘s O.M.No.2/3/2015-T.V dated 22-10-2015]. \n4.7 \nDetermination of Length of  \nService in Case of Repeaters \n \nRefer to Establishment Division‘s O.M.No.2/3/2015-T-V dated 17-03-2015 on \nthe subject above. In compliance with the order of Lahore High Court direction dated 22-\n05-2015 in a Writ Petition No.9837 of 2012, the Secretary Establishment Division is \npleased to issue following order:— \nIn the past cases of repeaters of CSS and re-allocation to another \nOccupational Group the length of service of an officer for all future \nappointments/promotions will be considered from the date of \ncommencement of CTP of that particular batch.  \n \n2. \nAll Ministries/Divisions/Departments/Services controlling the Occupational \nGroups/Services are requested to extend benefit of above order to all those officers who \nrepeated CSS and as a consequence directly joined STP of the group/service to which \nhe/she is re-allocated.  \n[Authority:- Establishment Division‘s O.M. No.2/3/2015-T-V dated 14-01-2016]. \n4.8 \nDetermination of Length of Service  \nin case of Repeaters \nRefer to Establishment Division‘s O.M No. 2/3/2015-T-V dated 17-03-2015 and \neven number dated 14-01-2016 on the subject cited above.  \n \n2. \nIt is explained that in order to bridge anomalies in the length of service \nbetween repeater of CSS and their newly recruited batch mates, it was decided vide O.M \ndated 17-03-2015 that any officer probationary or otherwise, who repeaters CSS and as a \nresult changes his/her Occupational Group/Service will also repeat CTP with the batch \nthe change has been affected. Further, length of service in previous group will not be \nconsidered for the purpose of promotion in new occupational group being non-cadre service.  \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -85                                                             \n \n \n \n3. \nIn the past cases, whereby, a probationer who repeated CSS but not \nrepeated CTP and directly joined the STP of his/her Occupation Group/Service, the \nlength of service will be counted from date of start of CTP of batch with which he/she \nrepeated the CSS and not his/her previous CSS/CTP. The illustration below will further \nexplain the issue:— \n \n4. \nLet us assume:—   \n \ni) \nMr. A was previously allocated to PSP on the basis of CSS CE-2013.  \n \n \nHis CTP started on 01-10-2013. \n \nii) \nMr. A repeated CSS CE in 2014 and was allocated to PAS. CTP of  \n \n \nhis new batch mates started on 01-10-2014. \n \niii) \nMr. A did not join the CTP of PAS started on 01-10-2014 and directly \njoined the STP of PAS started on 15-04-2015. \n \niv) \nLength of Service of Mr. A in PAS for promotion/future appointments \nwill be counted from 01-10-2014 (date of start of CTP of his new batch \nmates). \n \nv) \nLength of service of Mr. A in PSP (previous group) will not be \nconsidered for the purpose of promotion in new occupational group being \nnon-cadre service.  \n[Authority:- Establishment Division‘s O.M. No.2/3/2015-T-V dated 15-03-2016]. \n \n4.9 \nDetermination of Inter-se-Seniority when  \nSpecialized Training Programme (STP) is \nDeferred/Repeated \n \nRefer to subject cited above and to convey the following decision taken by the \ncompetent authority:— \ni) \nDeferment of STP shall be granted only on compelling medical grounds. \nii) \nThere shall be no change in inter-se-seniority of the probationary \nofficer(s) in case of deferment of STP other than change due to \nmarks/evaluation in STP contributing towards seniority alongwith other \ndeterminants. It will be fixed with the same batch the probationary \nofficer(s) completed the CTP.  \niii) \nAll training institutes should be informed that: \na) \nNo probationer will be allowed to repeat the entire STP, except in \nthe case of deferment on compelling medical grounds.  \nb) \nIn case of performance below desired level a probationary \nofficer(s) may  be asked to attend extra classes; detained for a \nspecified period and in extreme negligence/misconduct a case may \nbe moved for removal from service. In such cases, the report on \nthe conduct and performance of a probationary officer(s) should be \nperiodically shared with the Establishment Division prior to \nsending the case for termination from service.  \n\nPage -86                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nc) \nInstances of bad conduct may be elaborated in the pen picture \nprovided by the training institute.  \niv) \nIn case of not qualifying the examination(s) of STP the probationary \nofficer may be retained for such period so as to qualify the failed subjects \nbut without any effect to the inter-se-seniority, other than change due to \nmarks/evaluation in STP contributing towards seniority alongwith other \ndeterminants.  \nv) \nA probationary officer shall be allowed: \na) \nSeven days casual leave during STP. \nb) \nIn addition to these casual leave he/she may be entitled to a \ncumulative maximum of 30 days medical leave but on the \nrecommendation of a Special Medical Board.  \n[Authority:— Establishment Division‘s O.M No. 4/11/2014 T-III dated 01-12-2015. \n \n4.10 \nSection Officers' (Probation, Training \n and Seniority) Rules,1964 \n \nIn exercise of the powers conferred by paragraph (a) of clause  (2)  of  Article  \n178  of  the  Constitution, the President is pleased to make the following rules, namely:— \n1. \nThese Rules may be called the Section Officers' (Probation, Training and \nSeniority) Rules, 1964. \n2. \nThese Rules shall apply to persons recruited as Section Officers on the \nbasis of a competitive examination held by the Commission. \n3. \nIn these rules, unless there is anything repugnant in the subject or context:- \n(a) \n\"Commission\" means the Central Public Service Commission; \n(b) \n\"the Government\" means the **Central Government; \n(c) \n\"Probationer\" means a person appointed as Section Officer on \nprobation until the period of his probation ends. \n \n4. \n(1) Every person selected for appointment as Section Officer on the basis \nof a competitive examination held by the Commission shall be appointed on probation. \n \n(2) \nSubject to the provisions of sub-rule (4) of rule 8 and rule 9, the period of \nprobation of a probationer shall be two years unless the Government, in any case, extends \nit by a further period or periods not exceeding one year in the aggregate. \n                                                          \n Constitution of 1962. \n Federal. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -87                                                             \n \n \n \n(3) \nThe services of a probationer may at any time be terminated without \nassigning any reason therefor, and shall be terminated if he does not successfully \ncomplete his period of probation. \n \n5. \n(1) Every Probationer shall undergo training at such institutions, at such \nplaces, and for such periods as the Government may decide, in consultation with the \nCommission. \n \n(2) \nThe curricula for training shall be such as may be prescribed by the \nGovernment in consultation with the Commission. \n \n6. \nThe officers under whom a probationer is trained or works for any period \nshall prepare and submit to the Government a confidential report in respect of such \nprobationer on his work, conduct and performance during such period. \n \n7. \n(1) The annual increment of a probationer may be withheld for such period \nas the Government may direct if he fails to qualify in any of the examinations referred to \nin rules 8 and 10, or if the Government considers his work, conduct, or performance \nunsatisfactory.  \n \n(2) \nThe withholding of increments under this rule shall not affect a \nprobationer's future increments. \n \n8.  \n(1) Every probationer shall, after the conclusion of his institutional \ntraining, be required to qualify at an examination to be held by the Commission. \n \n(2) \nThe examination shall be in such subjects, carrying, in the aggregate, a \nmaximum of one thousand marks as the *Central Government may prescribe specifying the \ndistribution of marks among the various subjects. \n \n(3) A probationer who fails to qualify in any subject or subjects in an \nexamination referred to in sub-rule (1) shall be allowed two more chances to appear at the \nexaminations to be held subsequently by the Commission in such subject or subjects. \n \n*(4) If a probationer fails to qualify in all the subjects of the examination \nreferred to in sub-rule (2) even after having been allowed the subsequent chances as \nprovided in sub-rule (3), his services shall be terminated except in the case of a \nprobationer who has failed to qualify in one subject only, in which case he will be \nreduced in seniority and placed at the bottom of the batch with which he appears in the \nexamination in his third chance and forfeit one increment for a period of one year. \n \n(5) \nIf any probationer is prevented by sickness or any other adequate cause \nfrom appearing in the whole or part of the examinations referred to in sub-rule (1) or (3) \nthe Government may arrange for him to be specially examined in any or all of the \nsubjects prescribed for such examinations after such interval as it may, after consulting \nthe Commission and having regard to the circumstances of the case, consider suitable. \n \n9. \n(1) The period of probation of a probationer shall not end until he has fully \nqualified in the examinations referred to in rules 8 and 10 has earned satisfactory \nconfidential reports under rule 6. \n                                                          \n Subs. vide Estt. Division‘s Notification No.9/2/66-C.III(B), dated 28-12-1972. \n\nPage -88                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n \n(2) \nEvery probationer shall, before commencement of his training, execute a bond \nin the form prescribed by the Government with one surety to refund all moneys paid to him or \nspent in connection with his training, as may be determined by the President, in the event of \nhis resigning the service during the period of probation or within 3 years thereafter. \n \n10. \nAfter he has completed his institutional training, a probationer shall be \nposted to such Ministry, Division or other office as the Government may direct, and shall \nthere perform the duties allotted to him, and pass such departmental examinations by \nsuch standards as the Government may prescribe in this behalf. \n \n11. \n(1) All persons to whom these rules apply and who have been appointed \non the basis of the same examination shall rank in seniority amongst themselves in the \ndescending order of the sum of the marks obtained by them in (i) the competitive \nexamination on the basis of which they were selected for appointment; and (ii) the first \nattempt in the examination held under sub-rule (1) of rule 8. \n \n(2) For the purposes of the fixation of the seniority of a probationer whose case \nfalls within sub-rule (5) of rule 8, the Government may, in consultation with the \nCommission, pass such orders as it may consider equitable. \n \n12. The service of a probationer shall count for leave and pension from the date \nof his first joining an institution for training under rule 5. \n[Authority.- Estt. Division‘s Notification No. S.R.O.90(R), dated 2-9-1964]. \n4.11 \nFixation of ‘Inter-se-Seniority’ of Section Officers \nAppointed by Direct Recruitment \n \nPrinciples regarding the fixation of inter-se-seniority of Section Officers \nappointed by direct recruitment on the basis of competitive examinations conducted by \nthe Federal Public Service Commission are contained in the Section Officers (Probation, \nTraining and Seniority) Rules, 1964. \n \n2. \nA question has arisen whether the inter-se-seniority of Section Officers \nappointed on the basis of competitive examinations held in 1960, 1961 and 1962 should \nalso be fixed in accordance with the principles mentioned above or it should be fixed \naccording to the positions obtained by them in the competitive examination. \n \n3. \nIt was mentioned in the notice issued by the Federal Public Service \nCommission for the 1960 examination that the seniority of candidates in question would be \naccording to their order of merit in the competitive examination. Furthermore, no mention \nabout the fixation of inter-se-seniority, or about Seniority Rules which were then to be \nframed, was made in the notices for the 1961 and 1962 examinations and the Section \nOfficers (Probation, Training and Seniority) Rules, 1964, did not prescribe the principles of \nseniority, with retrospective effect, for Section Officers appointed on the basis of those \nexaminations. \n \n4. \nIt has therefore, been decided that the inter-se-seniority of candidates \nappointed on the basis of 1960, 1961 and 1962 examinations should be fixed according to \ntheir order of merit in the competitive examinations. \n[Authority.- Estt. Division‘s O.M. No. 1/21/64-C.III, dated 20-8-1965]. \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -89                                                             \n \n \n \n4.12 \nSeniority of Joint Secretaries and Holders of \nFormer Senior Administrative Grade \n \nAccording to para 10 of the Establishment Division Office Memorandum No. \n2/2/75-ARC, dated 21st February, 1975, the seniority of Joint Secretary which is a post in BPS \n20 will be determined from the date of his continuous regular officiation in BPS 20. Some \ndoubt seems to exist about the correct interpretation of this provision. The provision is \nexplained below. \n \n2. \nPosts in which was formerly Senior Administrative Grade were placed in \nNational Pay Scale No.20 with effect from 1st March, 1972. Therefore, the holders of \nSenior Administrative Grade could not be said to be in Grade 20 earlier than 1st March, \n1972. Consequently, the seniority of an officer who had been holding a post in Senior \nAdministrative Grade and was later appointed as Joint Secretary would be reckoned from \n1st March, 1972, or the date of appointment as Joint Secretary, whichever is earlier. \n[Authority.-Estt. Division‘s O.M.No.1/1/75-ARC-II, dated 4-4-1973]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage -90                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \nIII. CHANGE OF OCCUPATIONAL  \nGROUPS/SERVICES \n \n5.1 \nChange of Occupational Groups/Services  \n \nAllocation to various occupational groups/services are made on the basis of \ncompetitive examinations conducted annually by the Federal Public Service Commission \n(FPSC). While recommending candidates for allocations to different groups/services, the \nFPSC takes into consideration the merit position, number of vacancies available, \nregional/provincial quota, suitability and preferences of candidates.  \n \n2. \nAlthough change of occupational group is not admissible under the rules, a \nnumber of applications/representations are being received in the Establishment Division \nrequesting for change from one occupational group to another after the allocation has \nbeen made in accordance with the laid down procedure.  \n   \n  \n \n3. \nIt has, therefore, been decided with the approval of the competent \nauthority that Ministries/Divisions/Provincial Governments should not forward \napplications/ representations relating to change of occupational groups to the \nEstablishment Division. \n \n4. \nAll Ministries/Divisions/Provincial Governments are requested to comply \nwith these instructions so as to reduce the problems arising out of numerous requests for \nchange of groups and in keeping with the principles of sound personnel management. \n[Authority.- Estt. Division‘s O.M.No. 1/4/88-T.V(Pt.XIII), dated 24-4-1990]. \n \n \n5.2 \nChange of Occupational Group Prohibition \nAgainst Mutual  Exchange \n \nThe Prime Minister has been pleased to direct that any request(s)/ application(s) \nfor mutual exchange of officers from one Occupational Group/Service to another shall \nnot be entertained. It has also been decided that Government Servants (Applications for \nServices and Posts) Rules, 1966 be strictly observed, without exception. \n[Authority:—Estt. Div.‘s O.M. No. 1/4/98-T.V. dated 19-11-1998] \n \n5.3 \nInitial Training of the Probationers  \nAppointed to various Groups/Services \non the Results of the Annual Competitive  \nExamination held by the FPSC \n \nIn partial modification of Establishment Division's Office Memoranda (listed at \nSerial No. 1-11 at Annex) the government has decided that, notwithstanding the \nprovisions relating to the training of probationers of occupational groups/services \ncontained in the said office memoranda, the probationers of one or more groups/services \nmay henceforth be required to undergo and successfully complete their initial training \nseparately or collectively, as the case may be at one or more training institutions and \nplaces, as may be specified by government from time to time. It may be further stated that \n\nCHAPTER-2                         ESTACODE (EDITION-2021)                          Page -91                                                             \n \n \ninitial training shall be followed by respective departmental specialized or on the job \ntraining as the case may be for these occupational groups/services. \n \n2. \nThe probationer who fails to comply with the provisions of these rules or \nto obey any order which he/she obtains from government or from Director/Head of the \ntraining institution or from any other duly constituted authority or who neglects his \nprobationary studies, or is guilty of conduct unbecoming an officer of an occupational \ngroup/service shall be liable to removal from group/service or to such other action as the \ncompetent authority may direct as provided for under the [Government Servants \n(Efficiency and Discipline) Rules, 1973.] \n \n3. \nThis Office Memorandum shall also apply to probationers appointed to \nother groups not specified in the Annex to this O.M. including Railway (Commercial & \nTrade) Group, who are appointed on the results of the annual competitive examination \nheld by the FPSC. \n[Authority.—Estt. Division‘s O.M. No. 1/36/82-T.V, dated 8-4-1990]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage -92                        ESTACODE (EDITION-2021)                              CHAPTER-2                                                     \n \n \n(ANNEX) \n \nPROVISIONS RELATING TO THE \nTRAINING OF PROBATIONERS \n \nName of the  \nReference to the paragraph and the Estab. \nGroup/Service  \nDivision O.M. containing the provisions. \n \n1. \nAccounts Group \nParagraph 4(e) of O.M.No.1/2/74-ARC, dated 23-1-1974  \n \n \nconstituting the Group*. \n \n2.  Commerce & \nParagraph 4 of O.M. No. 6/2/75-ARC, dated 8-5-1975 \n \nTrade Group \nconstituting the Group. \n \n3.   Customs & Excise \nParagraph 3 of O.M. No.5/2/75-ARC, dated 9-5-1975 \n \nGroup \nconstituting the Group. \n \n4. District  Management \nParagraph 3 of O.M.No.2/2/74-ARC, dated  23-2-1974 Group\n \nconstituting the Group. \n \n \n5.  Foreign Service \nParagraph 3 of O.M.No.3/2/74-ARC, dated 8-4-1974 \n \nof Pakistan \nconstituting the service/Group. \n \n6.  @Income Tax Group \nParagraph 3 of O.M. No.4/2/75-ARC,dated9-5-1975  \n        \nconstituting the Group. \n \n7.   Information  \nParagraph 4 of O.M. No. 2/8/75-ARC, dated 17-6-1977 Group \n \nconstituting the Group. \n \n \n \n8.   Military Lands  \nParagraph 4 of O.M. No.9/2/75-ARC, dated 11-5-1975 \n      and Cantonment \nconstituting the Group. \n      Group \n \n9.  Office  \nParagraph 8(a) of O.M.No.1/2/75-ARC, dated 27.1.1975 \nManagement Group \nconstituting the Group. \n      \n10. @@Police Group \nParagraph 3 of 3/2/75-ARC, dated 31.5.1975 \n        \nconstituting the Group/Service. \n \n \n11. Postal Group \nParagraph 3 of O.M. No. 3/2/75-ARC, dated 30.5.1975   \n \n \nconstituting the Group. \n \n____________ \n \n                                                          \nPakistan Audit and Accounts Service. \nRenamed as ―Pakistan Customs Service‖ vide Estt. Div.‘s O.M.No.6/2/2009 CP-II dated 12-09-2009. \nRenamed as ―Pakistan Administrative Service‖ vide Estt. Div.‘s O.M.No.6/3/2012 CP-II dated 21-05-2012 \n@ Now ―Inland Revenue Service‖ vide Estt. Div.‘s O.M.No.6/2/2009 CP-II dated 12-09-2009. \n@@Establishment Division‘s O.M No. 3/2/75-ARC dated 31-05-1975 constituting the Police Group is rescinded \n \nvide Establishment Division‘s O.M No. 3/1//84-CP.2 dated 05-11-1985. \n\nCHAPTER 3  \n \n \n \n \n \n \n \n \n \n \nRECRUITMENT & INDUCTION  \n (93-94) \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                               Page -95                                                        \n \n \n \nSl.No. \n \n \nChapter Contents \nPage  \nNo. \n \nRECRUITMENT \nI. \nRECRUITMENT POLICY  \n \n \n1.1 \nRecruitment Policy for the Federal Services/Autonomous \n \nBodies/ Corporations-2014 ......................................................... \n101-103 \n \n1.2 \nMechanism to Ensure Merit Based Recruitment in the \nMinistries/Divisions/Sub-ordinate Offices/Autonomous/ Semi-\nAutonomous Bodies/Corporations/Companies / Authorities .........  \n103-105 \n \n1.3 \nUpdation/Revision of Recruitment Rules of Various Posts of \nMinistries/Divisions/Departments under the Federal Government  \n1.4 \nChecking \nthe \nGenuineness \nof \nEducational \nCertificates/ \nQualification etc. ...........................................................................  \n106-107  \n108 \n \n1.5 \nSelection Procedure of Chief Executives in Key Public Sector \nEnterprises ..................................................................................... \n109-112 \n \n1.6 \n Procedure for Making Recruitment from Abroad .......................... \n113 \n \nII. FRAMING OF RECRUITMENT RULES \n \n \n \n2.1 \nFraming of Recruitment Rules ................................................... \n114-115 \n \n2.2 \nProvision of Supporting Information/Documents with Draft \nRecruitment Rules for Obtaining Concurrence of Establishment \nDivision or Framing /Amendment of Recruitment Rules and Up-\ngradation/Re-designation of Posts .................................................  \n115-118 \n \n2.3 \nDetailed Recruitment Rules Not Necessary: only Method of \nAppointment, Qualifications, Experience etc. to be Notified ............  \n118-120 \n \n2.4 \nConsultation with F.P.S.C. in respect of Recruitment Rules ......... \n121 \n \n2.5 \nFraming of Recruitment Rules: Consultation With FPSC ............. \n121 \n \n2.6 \nRecruitment Rules for the Posts of Private Secretary (BPS 17) to \nthe Secretaries/ Additional Secretaries and Other Officers in BPS \n21/22 Provided with the Services of P.S in the Federal Government \n121-122 \n \n2.7 \nRecruitment to the Posts of Private Secretaries to the Federal \nMinisters and Ministers of State ................................................... \n \n \n \n122 \n\nPage -96                           ESTACODE (EDITION-2021)                          CHAPTER-3 \n \n \n \nSl.No. \n \n \nChapter Contents \nPage  \nNo. \n \n \n2.8 \nFraming of Recruitment Rules-Making Ad-Hoc Appointments ... \n122 \nIII. FRAMING OF RECRUITMENT RULES OF PROJECT POSTS \n \n \n3.1 \nWaiver of Framing of Recruitment Rules for Project Posts in \nMinistries/Divisions .........................................................................  \n123 \n \n3.2 \nBar Against Revising Qualifications Prescribed for the Posts in \nthe Recruitment Rules ................................................................. \n124 \n \nIV. PROVINCIAL / REGIONAL QUOTAS FOR \nRECRUITMENT \n \n \n \n4.1 \nProvincial / Regional Quotas for Recruitment to the Civil \n \nPosts under the Federal Government ........................................ \n125 \n \n4.2 \nClarification \nRegarding \nProvincial/Regional \nQuotas \nfor \nRecruitment to the Civil Posts under the Federal Government ........  \n125 \n \n4.3 \nProvincial \nRepresentation \nin \nIslamabad \nCapital \nTerritory \nAdministration ...................................................................................  \n126 \n \n4.4 \nObservance of Provincial/Regional Quota while Making \nContract Appointments ................................................................. \n126 \n \n4.5 \nReservation of 10% Quota for Employment of Women Across-\nthe-Board in Federal Government Services ................................... \n126-127 \n \n4.6 \nReservation of 05% Quota for Employment of Minorities (Non-\nMuslims) Across-the-Board in Federal Government Services/ \nJobs ............................................................................................... \n127-128 \n \n4.7 \nRegulation of Provincial/Regional Quotas ........................................  \n128-129 \n \n4.8 \nClarifications Regarding Application of Revised Provincial/ \nRegional Quotas ........................................................................... \n130 \n \n4.9 \nIsolated Posts – Application Of Provincial/Regional Quotas ....... \n130 \n \n4.10 \nRecruitment to Civil Posts in the Administration of Gilgit \nBaltistan ........................................................................................ \n131 \n \n4.11 \nICT Rights of Persons with Disability Act, 2020 ......................... \n131-146 \n \n4.12 \nUniform Instructions on 2% Disability Quota .............................. \n146 \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                               Page -97                                                        \n \n \n \nSl.No. \n \n \nChapter Contents \nPage  \nNo. \n \nV. DETERMINATION OF DOMICILE  \n \n5.1 Determination of Domicile .............................................................. \n147 \n \n5.2 Determination of Domicile for the Purpose of Appointments \nAgainst Provincial/Regional Quotas ................................................ \n147-149 \n \n5.3 Married Female Candidates - Determination Of Domicile .............. \n149-150 \n \n5.4 Candidates Not Required to Show Place of Birth of their Fathers \nfor Purposes of Domicile ................................................................. \n150 \n \n5.5 Change of Domicile After Entry into Government Service ............. \n150 \nVI. COMPETITIVE EXAMINATIONS \n \n6.1 \nCSS-Competitive Examination Rules,2019 .......................................  \n151-171 \n \n6.2 \nSection Officer Promotional Examination Rules,2015 ......................  \n172-196 \n \n6.3 \n Eligibility of Superintendent (BS-17) to in Participate  Section \nOfficers Promotional Examinations  \n196 \n \n6.4 \nAppointment by Transfer in Office Management Group (OMG) \n \n(Conduct of examination) Rules,2020 ...............................................  \n6.5 \nThe Provincial Management Services (PMS) and Provincial \nCivil Services (PCS) Induction into Pakistan Administrative \nService Rules,2020 ........................................................................ \n \n196-218 \n \n219-245 \nVII. FEDERAL PUBLIC SERVICE COMMISSION \n \n7.1 \nFederal Public Service Commission Ordinance,1977 (No. XLV \n \nof 1977) ........................................................................................ \n246-251 \n \n7.2 \nFederal \nPublic \nService \nCommission \n(Composition \nand \n \nCondition of  Service) Regulations, 1978 ..................................... \n251-256 \n \n7.3 \nFederal Public Service Commission(Functions) Rules, 1978 ....... \n257-258 \n \n7.4 \nConsultation with FPSC in Matters of Appointment ........................  \n258-259 \n \n7.5 \nConsultation with Federal Public Service Commission in Respect \nof Recruitment Rules .........................................................................  \n259 \n \n7.6 \nProcedure for Rejection of the Advice of the F.P.S.C. ................. \n260 \n \n7.7 \nSupply of Character Rolls to the Commission .............................. \n260 \n \n7.8 \nNomination of Departmental Representatives to Assist the \nCommission at the Interviews for Various Posts .......................... \n260-261 \n \n7.9 \nVariation between views of Departmental Representatives at the \nInterview and Commission's Advertisements for Various Posts \n261-262 \n \n7.10 Criteria for Counting of Prescribed Length of Experience for \nRecruitment to Various Posts ....................................................... \n262-263 \n \n7.11 \nRe-allocation Against the Vacancies Caused by Repeaters/Non-\nJoiners ...............................................................................................  \n263 \n \n \n\nPage -98                           ESTACODE (EDITION-2021)                          CHAPTER-3 \n \n \n \n \nSl. No. \n \n \nChapter Contents \nPage  \nNo. \n \n \n7.12 \nWithdrawal or Change of Requisition by the Administrative \nMinistries/Divisions/Departments for Posts Already Advertised \nby the Commission ....................................................................... \n263-264 \n \n7.13 Validity Period of Waiting/Reserved Merit List for  Making \nAlternate Nominations in the  Cases of Recruitment by Selection  ..  \n264 \n \n7.14 \nValidity Period of Waiting/Reserved Merit List for Making \nAlternate Nomination(s) in the General Recruitment Cases ......... \n264 \n \nINDUCTION \n \n \nI. \nINDUCTION  IN SECRETARIAT POSTS \n \n \n8.1 \nEligibility of Officers for Appointment in Secretariat Posts .......... \n265 \n \n8.2 \nInduction in Secretariat Group as Deputy Secretary (BS-19) ........ \n265-269 \n \n8.3 \nInduction in Secretariat Group as Joint Secretary (BS-20) ............ \n269-282 \nCHAPTER 3 \nRECRUITMENT & INDUCTION  \nII. \nINDUCTION OF COMMISSIONED OFFICERS AND OTHER RANKS \nRECRUITED OR INDUCTED ON REGULAR OR CONTRACT BASIS IN CIVIL \nPOSTS \n \n9.1 \nProvisions Relating to Commissioned Officers and Other Ranks \n \nRecruited or Inducted on Regular Basis or on Contract in Civil \n \nPosts- Terms and Conditions .........................................................  \n283-285 \n \n9.2 \nTerms and Conditions of Service of Army Engineer Officers \ntransferred to the Survey of Pakistan ..................................................  \n285-288 \n \n9.3 \nUse of Military Ranks by Military Personnel and Designation of Civil \nEmployment ........................................................................................  \n288 \n \n9.4 \nEmployment of Released/Retired Armed Forces Officers/ Personnel \nin Civil Posts .......................................................................................  \n288-289 \n \n9.5 \nEmployment of Armed Forces Officers/Personnel – Provisions in \nRecruitment Rules ...............................................................................  \n289 \n \n9.6 \nEmployment of Ex-servicemen in Government Departments against \nPosts in BPS 1-4 ..................................................................................  \n289-290 \n \n9.7 \nEmployment of Ex-Servicemen and Pakistan Armed Services Board \n(PASB) ................................................................................................  \n290-291 \n \n9.8 \nReservation of 50% Vacancies in BPS 1-3 and in BPS 4 of Staff Car \nDriver/Despatch Rider for Armed Forces Personnel ..........................  \n291-292 \n \n9.9 \nEmployment of Ex-Servicemen from Other Regions if Locally Not \nAvailable .............................................................................................  \n292 \n \n9.10 Submission of Returns in Respect of Employment of Released/ \nRetired Armed Forces Personnel ........................................................  \n292 \n \n9.11 Induction/Re-employment of Officers of Armed Forces of Pakistan in \nCivil Posts ...........................................................................................  \n293-297 \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                               Page -99                                                        \n \n \n \nSl.No. \n \n \nChapter Contents \nPage  \nNo. \n \n9.12 Application of Instructions for Induction/Re-employment of Armed \nForces Officers to Autonomous Bodies ..............................................  \n297 \n \n9.13 Guidelines for Re-employment of Retired Armed Forces Officers  \n297-298 \n \n9.14 Inclusion of Commissioned Service in Armed Forces in Length of \nService in Civil Posts ..........................................................................  \n299 \n \n \n9.15 Secondment/Re-Employment of Armed Forces Officers in Civil ......  \n299-300 \n \n9.16 Pay Fixation and Seniority of Armed Forces Officers Inducted in Civil \nPosts ........................................................................................................... \n300 \n \n9.17 Eligibility of Major/Equivalent Retired on Medical Grounds for \nInduction in Posts in BPS 18/Equivalent ............................................  \n300 \n \n9.18 Resignation by Armed Forces Officers Inducted in Civil Posts .........  \n301 \n \n9.19 Pay Fixation of Armed Forces Officers Inducted in Civil Posts ........  \n301 \n \n9.20 Termination of Contract of Armed Forces Officers in Civil Posts .....  \n301-302 \n \n9.21 Application of Instructions for Induction/Re-employment of Armed \nForces Officers in Autonomous Bodies – Amendment in Recruitment \nRules ...................................................................................................   \n302 \n \n9.22 Induction/Re-employment of Armed Forces Officers in Civil Posts – \nSpecification of Groups and Cadres ...................................................  \n302-303 \n \n9.23 Induction/Re-employment of Armed Forces Officers in Civil Posts : \nSpecification of Groups ......................................................................  \n303-304 \n \n9.24 Induction of Armed Forces Officers in Civil Posts – Modification in \nInstructions ..........................................................................................  \n304-305 \n \n9.25 Extension in Re-employment on Contract of Armed Forces Officers \n305 \n \n9.26 Induction/Re-Employment Of Armed Forces Officers into Civil Posts\n.............................................................................................................  \n306-307 \n \n9.27 Induction of Armed Forces Officers in Pakistan Administrative \nService, Police Service of Pakistan and Foreign Service of Pakistan \nBS-17 .............................................................................................  \n307 \n \n9.28 Re-Employment of Retired Armed Forces Officers in Civil in \nSpecified Service Groups/Ministries through Defence Services \nOfficers Selection Board (DSOSB) ....................................................  \n307 \n \n9.29 Constitutions and Functions of the Departmental Promotion \nCommittees ....................................................................................  \n \n307-308 \n \n \n________________ \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -101 \n \n \nCHAPTER 3 \nRECRUITMENT & INDUCTION  \nRECRUITMENT  \nI. RECRUITMENT POLICY  \n \n1.1 \nRecruitment Policy for the Federal Services/ \n \n \nAutonomous Bodies/Corporations-2014 \n \nRefer to Establishment Division‘s O.M.No.4/1/93-R-I dated 25-09-2014 \nregarding lifting of ban on recruitment under the Federal Government and to state that \nMinistries/Divisions/Attached Departments/Subordinate Offices/Autonomous Bodies/ \nSemi-Autonomous Bodies/Corporations/Companies/Authorities etc. are required to \nfollow the recruitment policy as under:—  \n(i) \nRecruitment to posts in BPS-16 and above shall continue to be made \nthrough the Federal Public Service Commission as hithertofore. \n(ii) \nInitial appointment to posts which are required to be made on All \nPakistan basis shall be made under rule-14 of the Civil Servants \n(Appointment, Promotion & Transfer) Rules, 1973. \n(iii) \n*[Initial appointment to posts in BPS-6 to BPS-15 and equivalent in \noffices which are required to serve only in a particular Province/Region \nshall be filled by appointment of persons domiciled in the \nProvince/Region concerned under Rule-15 of the Civil Servants \n(Appointment, Promotion & Transfer) Rules, 1973]. \n(iv) \n[Vacancies in posts in BPS-01 to BPS-05 & equivalent shall \nordinarily be filled on local basis under Rule-16 of the Civil Servants \n(Appointment, Promotion & Transfer) Rules, 1973].  \n(v) \nInitial appointment shall be made strictly in accordance with the \nprovisions contained in the Recruitment Rules of the post concerned. In \nthe absence of Recruitment Rules, Ministries / Divisions/Attached \nDepartments / Subordinate Offices / Autonomous Bodies/Semi-\nAutonomous Bodies/ Corporations/ Companies/ Authorities etc. are first \nrequired to frame the Recruitment Rules and lay down the eligibility \nconditions for such appointments. No recruitment shall be made in the \nabsence of approved Recruitment Rules. \n(vi) \n@[NOC from the Surplus Pool of Establishment Division shall continue to \nbe obtained for recruitments in Ministries Divisions/ Attached \n                                                          \n* Amended vides Establishment Division‘s O.M No. 53/1/2008-SP dated 25-06-2019. \n Amended vides Establishment Division‘s O.M No. 53/1/2008-SP dated 13-03-2020 \n Subs. vide S.R.O No. 634(I)/2019 dated 17-06-2019. \n@ Amended vide Establishment Division O.M No. 53/1/2019-SP(Pt) dated 04-03-2019. \n\nPage -102                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nDepartments/ Sub-Ordinate Offices: \nProvided that if No Objection Certificate (NOC) is not issued by \nthe Establishment Division within (07) working days to the Ministries/ \nDivisions for fresh recruitment, it will be deemed to have been issued.  \nAll other recruitments including: \n(i) \nContract/Contingent \nPaid/Project/Specialized \n(including \nMP \n \n  \nScales) Posts; and \n(ii) \nFor Autonomous Bodies/Semi-Autonomous Bodies/ Corpora- \n \n \ntions/companies/Authorities shall be exempted from seeking NOC  \n \n \nfrom Establishment Division.]   \n(vii) The vacancies in each Ministry/Division/Department/Autonomous Body/ \nCorporation, as per the Provincial/Regional quota etc., shall be advertised \nthrough widely published National/ Provincial/ Regional newspapers.  \n(viii) Minimum of 15 days‘ time limit may be given for receipt of applications. \n(ix) \nApplicants may be required to apply on a prescribed format without being \nasked for copies of educational qualification etc. However, at the time of \nwritten test/interview, the candidates may be asked to bring with them \noriginal certificates/documents for satisfaction of the authority. \n(x) \nRegional/Provincial quota, Women quota, Minorities (Non-Muslim) \nquota and Disabled Persons quota, or any other quota prescribed from \ntime to time, should expressly and clearly be indicated against the vacant \npost(s) advertised.  \n(xi) \nRequired qualification and age limit as provided in the recruitment Rules, \nincluding general age relaxation, should also be clearly laid down in the \nadvertisement. \n(xii) Vacancies in posts should be filled only against the approved sanctioned \nstrength of the said category. \n(xiii) *[Ministries/ Divisions/ Departments/ Attached Departments/ Sub-ordinate \nOffices/ Autonomous Bodies/ Semi- Autonomous Bodies/ Corporations/ \nAuthorities etc. are required to finalize the recruitment within 120 days from the \ndate of advertisement.] \n(xiv) Deficiency in the existing Provincial/Regional representation, if any, in \nthe Federal Services including Autonomous/Semi-Autonomous Bodies \nmay be adjusted. \n(xv) Administrative Ministries/Divisions shall ensure merit and transparency \nin the recruitment process at all levels. \n                                                          \n* Amended vide Establishment Division O.M No. 53/1/2019-SP(Pt) dated 04-03-2019. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -103 \n \n \n(xvi) The candidates using or attempting to use any extraneous influence at any \nlevel shall be liable to be disqualified. \n(xvii) [The advertisement to be published for recruitment may be forwarded by \nthe \nconcerned \nMinistry/Division \ndirectly \nto \nPress \nInformation \nDepartment, Information & Broadcasting Division. However, the \nappointing authority of the concerned Ministry/Division/ Department/ \nOrganization shall ensure completion of all procedural and codal \nrequirements in letter & spirit in line with the Recruitment Policy while \nmaking recruitment and will be held responsible for illegality if any.]  \n[Authority:- Establishment Division‘s O.M.No.F.53/1/2008-SP dated 22nd October, 2014] \n1.2 \nMechanism to Ensure Merit Based Recruitment in the \nMinistries/Divisions/Sub-ordinate Offices/Autonomous/ \nSemi-Autonomous Bodies/Corporations/Companies/ \nAuthorities \n \nRefer to Establishment Division‘s O.M of even number dated 22nd October,2014 \nregarding recruitment policy for the Federal Services, Autonomous Bodies/Corporations \nand to say that [the Federal Government] is pleased to devise following mechanism, to \nensure transparency and merit based recruitment in the Ministries / Divisions / Attached \nDepartments/Autonomous/Semi-Autonomous \nBodies \n/ \nCorporations/Companies/ \nAuthorities:—     \n \na) \n[*******]  \n \n \n \n***[The Initial screening of the applicants may be conducted by the \n \n  \nconcerned \nMinistries/Divisions/Sub-ordinate \nOffices/Autonomous/ \n \n \nSemi-Autonomous \nBodies/Corporations/Companies/Authorities \n \n  \nthemselves till Cabinet Committee give its final decision on the \n \n \nsubject.]    \n \n@[b) Interview \n The short listed applicants, as a result of screening test, would be \ninterviewed after verification of academic/professional credentials and \ntestimonial. The Departmental Selection Committee (DSC) constituted \nvide Rule 2(e) of the Civil Servants (Appointment, Promotion & \nTransfer) Rules, 1973 would adjudge the applicant on the following \ncriteria for selection:— \n                                                          \n Subs. vide Establishment Division‘s O.M No. 53/1/2008-SP dated 07-08-2019. \nThe words ―the Federal Government‖ may be read as ―the Prime Minister‖ vide Establishment Division‘s \nO.M No. F.53/1/2008-SP dated 21-09-2021. \n Deleted & added vide Establishment Division‘s O.M No. 53/1/2008-SP dated 06-05-2020. \n@ Subs. & amended vide Establishment Division‘s O.M No. 53/1/2008-SP dated 03-03-2015. \n\nPage -104                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n \n- Score in the test may have 70% weightage whereas the weightage of \ninterview will be upto 30%. However, it will be upto the concerned \nMinistry/Division etc. to assign more weightage to the written test by \nreducing the weightage assigned to the interview.  \n \n \n- The weightage for interview would be allocated by the members of the \nDSC as under:—  \n \n \n \n- \nChairman \n \n \n \n40% \n- \nTwo Members  \n \n \n30% each \n \nFurther the DSC would assess the applicants as under:— \n \n \n \nRelevant qualification/experience  \n30% \n Knowledge/Skill relevancy \n \n40% and \n Personality/Interpersonal \n \n30% \n \nCommunication skills  \n \nc) \nType of Test \nThere shall be no screening test for the posts in BS-1 to BS-5 whereas the \ncandidates shall only have to qualify particular skill test required for the \nsaid post.  \nHowever, while considering suitability for the posts in BS-6 and above, \nan objective type test shall be designed giving 20% weightage each to \nIslamic Studies, Pakistan Studies, English, General Knowledge and the \nsubject relevant to job. Further, for skilled jobs in BS-6 and above, the \ncandidates shall have to qualify particular skill test required for the posts \nin addition to the screening test stated above].   \n \nd) \nAutonomous Bodies/Corporations/Companies/Authorities \nThe present system of recruitment to MP Scales and Management Grades \nM1 to M3 or equivalent will continue. However, for recruitment to other \nExecutive as well as non-Executive grades equitable with government \nBPS, the selection criteria given above be adopted.  \n \n[e) \nAppointment on Regular Basis of Contract/Contingent Paid/Daily \nWage/Project Employees \n \n \n For the purpose of appointment on regular basis of Contract/ Contingent \nPaid/Daily Wage/Project employees the following criteria shall be \nobserved:—  \n                                                          \n Inserted vide Establishment Division‘s O.M. No. 53/1/2008-SP dated 11-05-2017. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -105 \n \n \n(i) \nAll Contract/Contingent Paid/Daily Wage/Project employees who \nhave rendered a minimum Of one year of service, in continuity, as \non 1-1-2017 (hereinafter referred to as eligible employees) may \napply for appointment on regular basis in the manner prescribed \nhereinafter provided that the condition of continuity shall not be \napplicable in case of person(s) employed on daily wages who have \ncompleted at least 365 days service.  \n(ii) \nFor initial appointment to posts in BS-16 and above, the \nemployees shall apply direct to FPSC against relevant/suitable \nvacancies as and when arising for which they are eligible.  \n(iii) \nFor initial appointment to posts in BS-1 to BS-15, the eligible \nemployees may apply as per criteria given vide Establishment \nDivision's O.M.No.53/1/2008-SP dated 16-1-2015 and 3-3-2015 \nshall be adopted.  \n(iv) \nThe eligible employees shall be awarded extra marks in interview \nat the rate of one (01) mark for each year of service rendered upto \na maximum of five (05) marks, on the recommendations of the \nrespective selection authorities.  \n(v) \nThe period served as contract/contingent paid/daily wage/ project \nemployee, shall be excluded for the purpose of determination of \nupper age limit in addition to relaxation of upper age limit as per \nexisting rules.  \n(vi) \nQualifications prescribed for a post shall be strictly followed. In \ncase, a person does not possess the prescribed qualifications/ \nexperience for the post he/she is applying for, he/she shall not be \nconsidered for the same.  \n(vii) The employee must be in good mental and bodily health and free \nfrom any physical defect likely to interfere with the discharge of \nhis duties unless appointed against disability quota.  \n(viii) The advantage of para 1(e) is a one-time dispensation for all \ncontract/ contingent paid/ daily wage/ project employees for their \neligibility to regular employment.] \n \n2. In order to oversee and monitor the implementation of above mentioned \nmechanism of recruitment in the Ministries/Divisions/ Departments/ Sub-ordinate Offices/ \nAutonomous/Semi-Autonomous Bodies/Corporations/ Companies/Authorities, the following \nmonitoring committee shall be constituted in the Establishment Division:— \n   \na) \nAdditional Secretary (BS-21)or equivalent \nChairman  \n \nb) \nJS(BS-20) or equivalent \n \n \nMember  \n \nc) \nDS (BS-19) or equivalent \n \n \nMember \n \nd) \nSO (BS-17) or equivalent \n \n \nMember/Secretary \n[Authority:- Establishment Division‘s O.M. No.F.53/1/2008-SP dated 16-01-2015]. \n\nPage -106                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n1.3 \nUpdation/Revision of Recruitment Rules of Various \nPosts of Ministries/Divisions/Departments under the \nFederal Government    \n \nRefer to Federal Public Service Commission‘s d.o letter F.No.17-20/2017-RR, \ndated 15th April,2019 (Annexed) wherein it has been stated that commission has \nobserved that each year a significant number of posts remain vacant/unfilled due to non-\navailability of suitable candidates from respective quotas and fields of education. The \nCommission has further noticed that during the personal hearings of the candidates, who \nfile representation against rejection of their candidature on account of not meeting the \nadvertised qualifications, that the recruitment rules of various Ministries/Divisions/ \nDepartments were either outdated or were not aligned with the new qualification/ \ntitles/nomenclature of closely related disciplines/degrees available in the market. The \nCommission feels that we lose good talent available in the market due to the weaknesses \nin existing recruitment rules.  \n \n2. \nFurther, Commission has also informed that to facilitate the process of \naligning Recruitment Rules with the latest national qualifications/titles/ standards, FPSC \nhas prepared a “Booklet on Qualifications/Titles/Nomenclatures of Academic Degrees \nas offered by HEC recognized Universities in Pakistan”. This information is based on \nthe Higher Education Commission‘s ‗Pakistan Qualification Register‘. The purpose of \nthis initiative is to consolidate all available degrees at various academic levels (PhD, \nM.Phil, MS. M.Sc,  M.A. BS, B.Sc, B.A etc) in all disciplines/fields of education being \noffered by HEC recognized universities. Besides this, it is also important to consult HEC \n“National Qualifications Framework of Pakistan 2015,” which specifies criteria for the \nuse of Titles/Nomenclatures for different academic and professional degrees. Both the \ndocuments are available/accessible on FPSC website www.fpsc.gov.pk  and also attached \nfor ready reference for preparation/revision of recruitment rules.  \n \n \n3. \nIn view of the above, all Ministries/Divisions/Departments are advised to \nrevisit/update \ntheir \nrespective \nRecruitment \nRules \nby \nincluding \nthe \nlatest \nqualifications/nomenclature/ disciplines and fields of experience required to perform the \njob relating to the posts of their Ministry/Division/Department in light of above \nmentioned documents preferably before 30th June,2019 and to process for concurrence of \nthe Commission through Establishment Division.  \n \n[Authority:— Establishment Division‘s O.M. No. 1/4/2019-R-V dated 02-05-2019.] \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -107 \n \n \n          ANNEXURE \n(See Sl.No. 1.3) \n \n F.NO.17-20/2017-RR \nFEDERAL PUBLIC SERVICE COMMISSION \nAGA KHAN ROAD, F-5/1 \n \nSubject:  \nUPDATION/REVISION \nOF \nRECRUITMENT \nRULES \nOF \nVARIOUS POSTS OF MINISTRIES/DIVISIONS/ DEPARTMENTS \nUNDER THE FEDERAL GOVERNMENT.  \n \nFederal Public Service Commission is the apex statutory body responsible for \nrecruitment of persons to all Pakistan Services, the Civil Services of the Federation and \nCivil posts in connection with the affairs of the Federation in BS-16 and above or \nequivalent. The Commission has observed that each year a significant number of posts \nremain vacant/unfilled due to non-availability of suitable candidates from respective \nquotas and fields of education. The Commission has further noticed during the personal \nhearings of the candidates, who file representation against rejection of their candidature \non account of not meeting the advertised qualifications, that the recruitment rules of \nvarious Ministries/Divisions/Departments were either outdated or were not aligned with \nthe new qualifications/titles/nomenclature of closely related disciplines/degrees available \nin the market. The Commission feels that we lose good talent available in the market due \nto the weaknesses in existing recruitment rules.  \n2. \nTo facilitate the process of aligning Recruitment Rules with the latest \nnational qualifications/titles/standards, FPSC has prepared a “Booklet on Qualifications/ \nTitles/Nomenclatures of Academic Degrees as Offered by HEC Recognized \nUniversities in Pakistan”.  This information is based on the Higher Education \nCommission‘s ‗Pakistan Qualification Register‘. The purpose of this initiative is to \nconsolidate all available degree at various academic levels (PhD, MPhil, MS, M.Sc, M.A. \nBS, B.Sc, B.A etc) in all disciplines/fields of education being offered by HEC recognized \nuniversities. Besides this, it is also important to consult HEC “National Qualifications \nFramework \nof \nPakistan \n2015,” \nwhich \nspecifies \ncriteria \nfor \nthe \nuse \nof \nTitles/Nomenclatures for different academic and professional degrees. Both the \ndocuments are available/accessible on FPSC website www.fpsc.gov.pk  and also \nattached for ready reference for preparation/revision of recruitment rules.  \n3. \nAll Ministries/Divisions/Departments may be directed to revisit their \nrespective Recruitment Rules and to include the latest qualifications/nomenclature/ \ndisciplines and fields of experience required to perform the job relating to the posts of \ntheir Ministry/Division/Department in light of the above two documents preferably \nbefore 30th June 2019 and to process for concurrence of the Commission through \nEstablishment Division.       \n(Dr. Muhammad Iqbal) \n Secretary \nDr. Ijaz Munir \nSecretary, \nEstablishment Division \nGovernment of Pakistan      \n \n\nPage -108                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n1.4 \nChecking the Genuineness of Educational  \nCertificates/Qualifications etc. \n \nInstances have come to the notice of the Federal Government wherein forged \neducational certificates have been submitted by certain persons seeking employment under \ngovernment. It is, therefore, necessary to check thoroughly the genuineness of certificates \nwhere the bonafides of persons employed after the 15th August, 1947 are in doubt. One \nmethod of checking is to make a reference to the universities which issued the certificates. If \nthis method does not prove successful, cross examination (and other suitable methods which \nmay be possible according to the merits of the case) of the individuals concerned by the \nappointing authorities themselves may be resorted to. The candidates concerned may also be \nrequired to produce two certificates from Gazetted officers in support of their claim to \neducational qualifications. \n \n2. \n There may also be cases where the certificates produced are genuine but \nthere is a reasonable doubt that they do not relate to the persons producing them.  In such \ncases, the matter will have to be referred to the District Police authorities for investigation \nand report. \n \n3. \n In so far as the competitive examinations conducted by the Federal Public \nService Commission are concerned, the original age and educational certificates submitted by \nthe candidates with their applications are fully checked, and necessary enquiries made in all \ndoubtful cases.  But, as regards recruitment by selection, the candidates are not generally \nrequired to submit their original certificates with their applications. Only attested copies are \ncalled for. In these cases, it is essential for the appointing authorities to verify the claims of the \ncandidates as regards age and educational qualifications in the same manner in which their \nantecedents are verified before appointment. If it is found that a forged certificate has been \nproduced or that the individual, producing a certificate, is not the one to whom it was issued, \nsuitable disciplinary action must be taken against the person concerned, including dismissal \nfrom government service, (if the persons are in government service) and a ban on future \nemployment.  In specific cases the matter should be reported to the Police for criminal \nprosecution. \n \n4. \nGenerally, candidates for recruitment made by selection are required to send \npassport size copies of their photographs with their applications.  But this is not compulsory. \nIt is considered desirable to ask all candidates to submit such photographs with their \napplications. \n \n[Authority:– Estt. Div.’s Letter No. F.40/650-S.E.I. dated 21-6-1950 to all Provincial Governments]. \nEndorsement:- \n \nCopy to all Ministries/Divisions with the request that the genuineness of \neducational certificates produced by persons in the ministerial service of the Federal \nSecretariat and its Attached Departments, who have been declared fit for retention \nin government service in pursuance of the instructions contained in the \nEstablishment Division O.M. No. 33/l/48-Ests. (ME), dated the 15th March, 1948 \nshould also be checked and, in case of doubt, verified in accordance with the \nprocedure laid down above. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -109 \n \n \n \n1.5 \nSelection Procedure of Chief Executives \nin Key Public Sector Enterprises \n \nRefer to the subject cited above and to state that the selection process of Chief \nExecutives/Administrative Heads of Statutory Bodies, Autonomous/Semi-Autonomous \nBodies, Corporations, Public Sector Companies and Banks governed by Banking \nNationalization Act shall be processed in accordance with the following guidelines, \napproved by the Federal Government. These guidelines shall apply on the entities listed \nat Annex in the first phase.  \n(i) \nThere shall be a Selection Committee constituted for the purpose of \nselecting Chief Executives/Administrative Heads of the entities \nmentioned supra. The Selection Committee shall be a recommending \nbody for proposing a short list of suitable candidates. The composition of \nthe Committee would vary with the nature of the organization and the \njob. The selection committee shall consist of: \n(a) \nMinister Incharge of the Administrative Division under which the \ninstitution falls as per Rules of Business, 1973 as Chairman. \n(Where the charge of a Ministry/Division is held by Prime \nMinister, the selection committee shall be headed by a Minister \nincharge/Minister of Sate/Adviser/Special Assistant to the Prime \nMinister, as nominated by the Prime Minister). \n(b) \nSecretary of the Administrative Division under which the \ninstitution falls as per Rules of Business,1973 as member.  \n(c) \nOne to three experts having domain knowledge to be nominated as \nMember by the concerned Minister Incharge.  \n(d) \nThe non-executive Chairman of the Board of Directors or a senior \nmember of the Board of Directors of the institution in cases where \nsuch Board exists; and where such Board does not exist, a person \nto be nominated by the Minister Incharge as member. \n(ii) \nThe concerned Ministry/Division will carry out the Secretariat functions \nincluding preparation of the record of all the candidates eligible for \ninterview, recording and circulating the minutes of the Committee \nmeeting and preparing the short list approved by the Committee.  \n(iii) \nEach requisitioning Ministry/Division shall furnish job description, \neligibility criteria and skills required for the job. The Selection \nCommittee will decide the evaluation parameters for the job. The \nconcerned Division will place a public advertisement in the leading \nnewspapers and post advertisement on the relevant websites of the \nGovernment.  \n(iv) \nThe concerned Division will submit the list of eligible candidates to the \nSelection Committee for initial review. After this initial review, the \nconcerned Division will arrange interviews for the shortlisted candidates. \nThe Chairman of the selection committee will forward a list of 3 to 5 \ncandidates to the appointing authority.  \n\nPage -110                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(v) \nThe appointing authority can select any one of the candidates \nrecommended by the Selection Committee. The appointing authority, if \nnot satisfied with the recommended candidates, shall ask for a fresh \npanel. The Chief Executive thus selected will be appointed on contract for \na fixed tenure as prescribed in the relevant law or as advertised.  \n(vi) \nIn case an officer working in the Government or Armed Forces is selected \nfor the job of Chief Executive and he/she decides to opt for the associated \ncompensation package he/she would have to seek premature retirement or \nresign from the Government.  \n \n2. \nThe appointments in the Public Sector Companies (PSCs), which have \nbeen identified for transfer to Sarmya-e-Pakistan Ltd (SPL) shall be made by the SPL \nBoard. However, until such time these PSCs are transferred to SPL, the procedure \nmentioned above may be followed.  \n \n3. \nAmendment in Rule 5(2) of the Public Sector Companies (Corporate \nGovernance) Rules,2013 and other consequential/ancillary amendments will be made by \nthe Securities & Exchange Commission of Pakistan and until amendment in Rule 5(2) is \nnotified the existing provisions of rules 5(2) shall prevail.  \n \n4. \nWhile applying the above guidelines for appointment of Chief Executive \nOfficers of banks and development financial institutions, the Fit and Proper Test Criteria \n(FPTC) and the relevant provisions of Banks Nationalization Act 1974 shall also be \nfollowed by the Committee. \n \n5. \nAppointments in Statutory/Regulatory Bodies shall continue to be \ngoverned under the rules, if framed, made under the relevant statutes and if there are no \nrules and until such rules are framed, the appointments shall be regulated as provided in \nthese guidelines.  \n  [Authority:- Establishment Division‘s O.M. No.F.1/29/2018-E-6 dated 28-03-2019]. \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -111 \n \n \nANNEXURE \nAviation Division \n1. \nPakistan International Airlines (PIA) \n2. \nCivil Aviation Authority (Regulatory part only) \nCabinet Division \n3. \nNational College of Arts (NCA) \n4. \nOil and Gas Regulatory Authority (OGRA) \nCommerce Division \n5. \nNational Tariff Commission (NTC) \n6. \nTrading Corporation of Pakistan (TCP) \n7. \nTrade Development Authority of Pakistan (TDAP) \n8. \nNational Insurance Company Ltd. (NICL) \n9. \nPakistan Reinsurance Company Ltd. (PRCL) \nClimate Change Division \n10. \nPakistan Environmental Protection Agency (PEPA) \nFederal Education and Professional Training Division \n11. \nHigher Education Commission (HEC) \n12. \nNational Vocational and Technical Education Commission (NAVTEC) \nFinance Division \n13. \nCompetition Commission  \n14. \nSecurities Exchange Commission of Pakistan (SECP) \n15. \nCentral Directorate of National Saving (CDNS) \n16. \nHouse Building Finance Corporation (HBFC) \n17. \nPakistan Brunei Investment \n18. \nKushali Bank of Pakistan (KPB) \n19. \nPakistan Kuwait Investment Company (PKIC) \n20. \nPakistan Libyan Holding Company (PLHC) \n21. \nPakistan Oman Investment Company Ltd. (POIC) \n22. \nSaudi Pak. Agriculture and Industries Company (SAPAIC) \n23. \nZari Taraqiati Bank Limited (ZTBL) \n24. \nFirst Women Bank Limited (FWBL). \n25. \nNational Bank of Pakistan (NBP) \n26. \nPak-Iran Joint Investment Company Ltd. \n27. \nPublic Procurement Regulatory Authority (PPRA) \nFood Security & Research Division \n28. \nPakistan Agriculture Research Council (PARC) \nNational Health Services, Regulation & Coordination Division \n29. \nNational Institute of Health (NIH), Islamabad \n30. \nPakistan Institute of Medical Science (PIMS), Islamabad \n31. \nDrug Regulatory Authority of Pakistan (DRAP) \nIndustries and Production Division \n32. \nExport Processing Zone Authority (EPZA) \nInformation and Broadcasting Division \n33. \nPakistan Television Corporation (PTV) \n34. \nPakistan Electronic Media Regulatory Authority (PEMRA) \nInter-Provincial Coordination Division  \n35. \nPakistan Sports Board (PSB) \nInformation Technology and Telecommunication Division  \n36. \nUniversal Service Fund (USF) \n37. \nPakistan Telecommunication Authority (PTA) \n\nPage -112                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nInterior Division \n38. \nNational Data Registration Authority (NADRA) \nMaritime Affairs Division \n39. \nPakistan National Shipping Corporation (PNSC), Karachi \n40. \nKarachi Ports Trust (KPT), Karachi \n41. \nPorts Qasim Authority (PQA), Karachi \n42. \nGwadar Ports Authority (GPA), Karachi \nPetroleum Division \n43. \nPakistan State Oil (PSO) \n44. \nSui Southern Gas Co. \n45. \nSui Northern Gas Co. \n46 \nPakistan Petroleum Ltd. \n47. \nOil and Gas Development Corporation  \nPrime Minister‘s Office \n48. \nBoard of Investment (BOI) \nPrivatization Division \n49. \nPrivatization Commission \nPower Division \n50. \nJamshoro Power Generation Co. \n51. \nCentral Power Generation Co. \n52. \nNorthern Power Generation Co. \n53. \nLakhra Power Generation Co. \n54. \nIESCO, Islamabad \n55. \nLESCO, Lahore \n56. \nGEPCO, Gujranwala \n57. \nMEPCO, Multan \n58. \nFESCO, Faisalabad \n59. \nHESCO, Hyderabad \n60. \nQESCO, Quetta \n61. \nPESCO, Peshawar \n62. \nTESCO, Tribal Areas \nScience & Technology Division \n63. \nPakistan Standard Quality Control Authority (PSQCA) \nStatistics Division \n64. \nPakistan Bureau of Statistics (PBS) \nWater Resources Division \n65. \nWater and Power Development Authority (WAPDA) \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -113 \n \n \n1.6 \nProcedure for Making Recruitment  \nfrom Abroad \n \nThe question of the procedure which should be adopted when it becomes \nnecessary to resort to recruitment from abroad to civil posts under the Central \nGovernment has been engaging the attention of the Establishment Division for some \ntime. It has now been decided by the Government of Pakistan that recruitment from \nabroad should be made in the manner indicated in the following paragraphs. \n \n2. \nIf a Ministry considers that it is necessary to make recruitment to civil \nposts from abroad, it should make a reference to the Federal Public Service Commission, \nasking them to agree to such recruitment and if they agree, to proceed without delay to \ntake all the steps necessary to make such recruitment. The Federal Public Service \nCommission will themselves advertise the post or posts abroad and make necessary \narrangements for the candidates to be interviewed by Special Selection Committee. \nThereafter, the Federal Public Service Commission will make recommendations for the \nfilling of the post or posts in question.  In no case should the Ministry itself take steps to \nadvertise the post. \n \n3. \nThere may, however, be exceptional cases in which the Ministries \nconcerned are of the view that recruitment from abroad through the Federal Public \nService Commission will prove infructuous, e.g., in the case of appointments to highly \ntechnical posts or other posts of considerable importance in connection with which \npersons of high standing abroad are not likely to respond to advertisements and appear \nfor interviews.  In such cases, which should be very rare, the prior approval of the Prime \nMinister will be necessary for recruitment to be made by the Ministry concerned without \nthe assistance of the Federal Public Service Commission.  The procedure to be adopted in \nsuch cases will be that the matter should be referred to the Establishment Division so that \nthe orders of the Prime Minister can be obtained. Such reference to the Establishment \nDivision should be made only after the Federal Public Service Commission have first \nagreed to recruitment to the post in question being made from abroad, and it should be \naccompanied by a Summary for the Prime Minister, explaining why it is necessary for \nrecruitment to be made otherwise than through the Federal Public Service Commission \nand showing what steps the Ministry have in mind for filling the post or posts in question. \n \n[Authority:– Estt. Division‘s O.M.No.11/18/49-SE-II, dated 17-1-1951]. \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n ‗Federal‘. \n\nPage -114                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nII. FRAMING OF RECRUITMENT RULES \n \n2.1 \nFraming of Recruitment Rules \n \nThe methods of appointment of Federal civil posts are regulated under the \nprovisions of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 framed \nunder Section 25 of the Civil Servants Act, 1973. As these rules provide the basic framework \nfor appointment to Federal civil posts, instructions were issued vide Establishment Division \nO.M.No. 9/1/73-D.V., dated 29.11.73 laying down a simplified format for notifying \nrecruitment rules since the earlier pattern of detailed recruitment rules for various \nposts/cadres was no longer considered necessary. The system has its advantages but over the \nyears, the framing of recruitment rules has become an increasingly mechanical exercise and \nis now reduced to simply inserting uniform standards (of educational requirements, \nexperience, age limits, etc) for equivalent posts in various departments. As a result, the \nrecruitment rules are no more viewed as important and essential instruments of career \nplanning nor do they properly reflect the job requirements particularly in technical \nposts/cadres. This trend should be reversed and recruitment rules for various posts/cadres \nshould be framed with greater care to serve, on the one hand, as instruments of career \nplanning for the officials concerned and on the other, be tailored around the job requirements \nparticularly in technical cadres. \n \n2. \nIt is, therefore, requested that, while framing recruitment rules, due \nconsideration should be given to job descriptions for laying down the qualifications/ \nexperience for posts and the composition of cadre for prescribing percentage, for direct \nrecruitment and promotions. Efforts should be made to safeguard both the department's \ninterest in raising a fully-qualified and experienced cadre and the career interests of its \nmembers whose promotions are governed under the provisions of recruitment rules. \n \n3. \nEstablishment Division has also noticed that some Divisions/ Departments \nhave framed recruitment rules for isolated posts or very small cadres (comprising 3-4 posts) \nlike telephone operators, lady health visitors, teachers of departmental schools, etc. This is \nnot a satisfactory arrangement because such isolated posts or tiny cadres do not offer \nadequate prospects of promotion to the incumbents. In such cases, it would be advisable to \nfill the posts by having officials on deputation from departments which have large cadres \noperating in the relevant field, such as T&T Department*  in the case of telephone operators, \nFederal/ Provincial Health/Education Departments in the case of lady health visitors and \nteachers, etc. The Divisions/Departments are, therefore, advised not to frame separate \nrecruitment rules for their isolated posts or very small cadres where officials with requisite \nskills are available in other federal/provincial departments. The posts of the type under \nreference may be filled by deputation on tenure basis. \n \n4.  \nAs a matter of general policy, a person below the age of 18 years cannot be \nemployed as a government servant. Other than this limitation, prescribing minimum age \nlimits for each post is not only unnecessary but leaves the possibility of denying opportunity \n                                                          \n* T&T Department **was converted into Pakistan Telecommunication Corporation Ltd. (PTCL) which has been \nprivatized as Pakistan Telecommunication Company Ltd. (PTCL) by the Government of Pakistan. However, \nthere is now National Telecommunication Corporation (NTC) for the telecommunication needs of \ngovernment.** [Erstwhile] Telephone and Telegraph Department. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -115 \n \n \nto some otherwise qualified and capable candidates on a mere technicality. It has, therefore, \nbeen decided that, while framing recruitment rules, no conditions regarding minimum age be \nmentioned. In the existing cases, Ministries/Divisions may consider the matter and take steps \nto amend the rules, wherever necessary. \n[Authority:– Estt. Div.‘s O.M. No. 9/1/73-R.5, dated 22-8-1984]. \n \n2.2 \nProvisions of Supporting Information/Documents  \nwith Draft Recruitment Rules for Obtaining \nConcurrence of Establishment Division or Framing/ \nAmendment of Recruitment Rules and Upgradation/ \nRe-designation of Posts \nIt has been observed that most of the Ministries/Divisions/Departments do not \nappend supporting documents at the time of submission of cases for framing/amendment \nof Recruitment Rules and the proposal regarding up-gradation/ re-designation of posts. \nThis results in delay in the process of analysis of the case as well as approval. Therefore, \nall Ministries/Divisions/Departments are requested to ensure enclosure of following \ninformation/documents while forwarding of proposals regarding: \na. \nFraming or Amendment of Recruitment Rules \n(i) \nSanction to the creation/continuation/up-gradation of posts duly \nendorsed by Finance Division. \n(ii) \nA statement showing total number of post(s) with designation, BPS and \nthe total number of their feeding posts.  \n(iii) Whether post(s) is/are filled-up what method was adopted \nand full particulars of the incumbents. \n(iv) Job description of the concerned post(s). \n(v) \nComparative statement showing job description of promotional \nposts and feeding posts. \n(vi) Full \njustifications \nin \ncase \nof \nrevision \nof \nRecruitment \nRules/Amendment thereto. \n(vii) Comparative Statement showing the provisions of Recruitment \nRules corresponding provisions of draft Recruitment Rules, in case \nRecruitment Rules of posts already exists. \n(viii) Organizational chart showing the concerned posts.  \n(ix) A certificate that subject matter is not pending in any court \nof law.  \n(x) \nDraft Recruitment Rules on the prescribed format (printed in \nEstacode and available on official website of Establishment \nDivision). \n\nPage -116                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(xi) Clear status of the Department/Organization and its employees. \n(xii) Soft copy of draft Recruitment Rules or amendment.  \n(xiii) Clarify whether qualification of posts in BPS-16 and above \nare proposed in draft Rules is in line with this Division‘s \nO.M No. of even number, dated 02-05-2019 or otherwise.   \nb. \nUp-gradation of posts \n(i) \nThe \nrationale \nfor \nup-gradation \nafter \nanalyzing/examining \nthe case on the basis of provision contained in the policy of \nup-gradation/re-designation \nof \nposts \nissued \nby \nEstablish- \nment Division. \n(ii) \nJustifications \nfor \nup-gradation/re-designation \nof \nposts, \nas \nthe case may be, indicating specific point of policy under \nwhich proposals is found covered. \n(iii) Re-structuring \nstudy \nconducted \nby \nManagement \nServices \nWing of Establishment Division. \n(iv) Recruitment Rules of the subject posts.  \n(v) \nJob description of the post.  \n(vi) Comparative \nstatement \nshowing \nthe \nqualification, \nexperience, age limit of post which is proposed to be up- \ngraded corresponding qualification, experience, age limit of \nidentical/same post available in higher pay scale in other \nMinistry/Division.  \n(vii) Certificate \nthat \nstructure \nof \nthe \nDepartment \nhave \nbeen \nexamined strictly in line with policy for up-gradation/re- \ndesignation of  posts \nissued \nby \nEstablishment \nand \nno \nother reference for up-gradation/re-designation of posts will \nbe made to Establishment Division till 05 years.  \n(viii) A certificate that subject matter is not pending in any court \nof law.        \n  \nc. \nRe-Designation of Posts \n(i)  \nIn case designation already exists, Recruitment Rules of  \nexisting \nand \nproposed \npost \nfor \nre-designation \nwhich \nis \navailable.  \n(ii) \nJob description of the both posts.  \n(iii) Comparative \nstatement \nshowing \nqualification, \nexperience \nand age limit of both posts.  \n(iv) A certificate that upon re-designation there will be no seniority or \nother administrative conflict/anomaly and in case of any \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -117 \n \n \nadministrative/seniority \nanomaly/conflict \nor \ncourt \ncase, \nadministrative \nMinistry/Division \nwill \ndefend \nthe \nsame \nindependently at every forum.    \n(v) \nA certificate that subject matter is not pending in any court of law. \n(vi) Full justifications for re-designation of posts by referring the same \ndesignation in hierarchy of Federal Government. \n \nd. \nAutonomous, Semi-Autonomous Organizations/Corporations etc. \n(i)  \nCopy of Act of Parliament/Ordinance containing the enabling \nprovisions regarding framing of Service Rules/ Service Regulations/ \nBy Laws etc.  \n(ii) \nApproval of Board of Governor/Board of Directors/ Governing body \netc who is empowered to frame the service rules/regulations. \n(iii) Clear status of the organizations and its employees.  \n(iv) Duly signed and stamped Draft Service Rules/Regulations. \n(v) \nSoft copy should be in the following pattern: \n \nDraft Service Rules \nViews/Comments of \nEstablishment Division \n1…………… \n \n2…………… \n \n        \n \n(vi) Schedules of Recruitment Rules should be on the prescribed format \ngiven in the ESTACODE. \n(vii) For amendment in existing Rules/Regulations, information may be \nfurnished in the following pattern:— \n \n      \n  \n   \n \n \n \n \n \n \nExisting \nprovisions \nProposed \nprovisions  \nJustification \nViews/comments of \nEstablishment Division  \n \n \n \n \n\nPage -118                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n2. \nMinistries/Divisions are also advised to ensure framing of only two sets \nof Recruitment Rules one for posts in BPS-15 and below and other for posts in BPS-16 \nand above. Therefore, hereafter, the cases of Recruitment Rules in piece meal form will \nnot be entertained in the Establishment Division. \n \n3. \nIt is also observed that Ministries/Divisions/Departments use to forward \ntheir proposal pertaining to those cases which are sub-judice in a court of law without \nintimating the fact to this Division. Resultantly, this division unnecessarily becomes a \nparty in that case. It is, therefore, decided that in future such cases will not be entertained \nby the Establishment Division before final outcome of the case from court of law.  \n \n4. \nIn view of above, all Ministries/Divisions/Departments are requested to \ncomply with the instructions narrated above for timely disposal of the case by the \nEstablishment Division. All previous instructions issued by this division on the subject \nmatter stand modified.  \n[Authority:— Establishment Division‘s O.M No. 1/4/201-R-5 dated 08-06-2020]. \n \n2.3 \nDetailed Recruitment Rules Not Necessary:  \nonly Method of Appointment, Qualifications,  \nExperience etc. to be Notified \n \n Reference Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. It is \nstated that in view of these rules, it is no longer necessary to frame detailed recruitment rules \non the pattern of model recruitment rules.  It would suffice if only matters specified in sub-\nrule (2) of rule 3 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 \ni.e. method of appointment, qualifications/ experience etc., are laid down in a notification \n(specimen at Annex). \n \n2. \nThe Ministries/Divisions are therefore advised to take action accordingly in \nrespect of the posts under them for which recruitment rules have not been framed so far and \ninform all concerned under them. \n[Authority.– Estt. Division‘s O.M.No.9/1/73-DV., dated 29-11-1973]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -119 \n \n \nANNEX \n(See para 1, 2.4) \nGOVERNMENT OF PAKISTAN _______ \nMINISTRY OF _________ \n_________________(DIVISION) \nNOTIFICATION \n \nIn pursuance of sub-rule (2) of rule 3 of the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973, the following method, qualifications and other \nconditions are laid down for appointment to the posts of _______ (Designation and Basic \nPay Scale of the posts under the Ministry/Division_____________). \nMETHOD OF APPOINTMENT \n \n2.  \nSpecify method of appointment to the posts i.e. whether by promotion or \ndirect recruitment. Where posts are required to be filled partly by promotion and partly by \ndirect recruitment, the percentage for promotion/direct recruitment may also be mentioned. \n    \nFor example: \n \n \nS. \nNo. \nDesignation and BPS of the Post \nBy Promotion \nBy Initial \nAppointment \n(1) \n(2) \n(3) \n(4) \n1. \nName of Post \n% \n% \n \n \n[Provided that if no suitable person is available for promotion, the post or posts \nreserved for promotion shall be filled by initial appointment and failing that by transfer. \n \nProvided further that if no suitable person is available for promotion to a post, it \nmay be filled, in the public interest, by temporary transfer/ posting of a civil servant, or by \ndeputation of an employee of a public sector corporation in consultation with his appointing \nauthority.] \nCONDITIONS FOR PROMOTION \n \n3.  \nPromotion to posts in column 1 below shall be made by selection from \namongst the persons who hold the posts specified in column 2 on a regular basis and possess \nthe qualifications and experience prescribed in column 3. \n \nName of the post \nPersons eligible \nCondition of eligibility \n1 \n2 \n3 \n \n \n \nQUALIFICATIONS/CONDITIONS FOR TRANSFER \n \n4. \nAppointments by transfer shall be made from amongst the persons holding \nappointment on a regular basis in the same grade in which the post to be filled exists, \nprovided the person concerned possesses the qualifications/experience prescribed for direct \nrecruitment or promotion to the post concerned. \n                                                          \nAdded in pursuance of Estt. Div.‘s OM No. 9/2/2002-R.5, dated 28-10-2002.  \n BPS. \n\nPage -120                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nQUALIFICATIONS, EXPERIENCE AND AGE LIMITS \nFOR DIRECT RECRUITMENT \n \n5.  \nA candidate must possess the educational qualifications and experience and \nmust be within the age limits as mentioned against the post concerned in the schedule to this \nnotification. *[Unless otherwise provided, the experience prescribed for initial appointment \nwill be the post qualification]: \n \nProvided that the maximum age limits will be relaxed by 3 years in the case of \ncandidates belonging to Scheduled Castes, Budhist Community, recognized tribes of the \nTribal Areas, Azad Kashmir and Gilgit-Baltistan (Districts of Gilgit, Skardu and Diamir), in \naccordance with the instructions issued by the Establishment Division: \n \nProvided further that for government servants who have completed at least 2 years \nservice, maximum age limit may be relaxed by not more than 10 years upto the age of 55 \nyears. \nPROBATION \n \n **[6.(1) Persons appointed by initial appointment, promotion or transfer shall be on \nprobation for a period of one year. \n \n(2)  The period of probation may be curtailed for good and sufficient reasons, to \nbe recorded, or, if considered necessary, it may be extended for a period not exceeding one \nyear, as may be specified at the time of appointment.                                                                                \n \n(3) \nOn the successful completion of probation period, the appointing authority \nshall, by specific order, terminate the probation. \n \n(4) \nIf no order is issued under sub-rule (3), on the expiry of the first year of \nprobation period, the period of probation shall be deemed to have been extended under sub-\nrule (2): \n \nProvided that, subject to the provisions of proviso to sub-section(2) of section 6 of \nthe Civil Servants Act, 1973  in the absence of an order under sub-rule (3), the period of \nprobation shall, on the expiry of the extended period under sub-rule (2), be deemed to have \nsuccessfully been completed]. \n \n \n7. \nThis notification issues with the concurrence of the Establishment Division. \n \nSCHEDULE \n(See para 5) \n \nS. \nNo. \nDesignation and \ngrade of the post \nQualifications and \nexperience \nAge Limit \nMaximum           Minimum \n \n \n \n \n \nDeputy Secretary \n                                                          \n* Added vide Estt. Div.‘s Notification No. F.9/3/92-R.5, dated 31-10-1992. \n** Subs, vide Estt. Division‘s Notification No. S.R.O. 968(1)/82, dated 21-9-1982. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -121 \n \n \n \n2.4 \nConsultation with F.P.S.C. in  \nRespect of Recruitment Rules \n \nF.P.S.C. not to be consulted in respect of posts in BPS 15 and below.– It has been \nbrought to the notice of this Division by the FPSC that the Commission are receiving \nreferences in respect of recruitment rules for posts in BPS 15 and below from various \nMinistries/Divisions. \n \n2.  \nIn this connection attention is invited to para-3 of this Division O.M. of even \nNo. dated 27th August, 1978 wherein it has been mentioned that the Commission will advise \nthe President on matters relating to qualifications for and methods of appointment to, the \nservices and posts recruitment to which is required to be made through the Commission. \n \n3. \nThe Ministries/Divisions are, therefore, advised that the recruitment rules for \nposts in BPS 15 and below (which do not fall within the purview of the FPSC) may not be \nreferred to the Commission. \n[Authority:– Estt. Division‘s O.M.No.11/2/78-DV., dated 19-2-1979]. \n \n2.5 \nFraming of Recruitment Rules:  \n \n \nConsultation With FPSC \n \nRecruitment rules for various posts are required to be framed by the \nMinistries/Divisions concerned in consultation with the Establishment Division in pursuance \nof rule 3(2) of Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \nConcurrence of the Federal Public Service Commission is also required with regard to \nqualifications for, and methods of recruitment to posts in BPS 16 and above, in the light of \nSection 7(b) Federal Public Service Commission Ordinance, 1977 read with FPSC \n(Functions) Rules, 1978. \n \n2. \nThe question of finding ways to cut down the inordinate delay often involved \nin the finalization of the recruitment rules due to protracted correspondence between the \nMinistry/Division concerned, the Federal Public Service Commission and the Establishment \nDivision has been receiving the attention of the Establishment Division for some time past. It \nhas now been decided on the recommendation of the Committee for Decentralization of \nPowers recently appointed by the President to appoint a standing committee comprising one \nrepresentative of the Ministry/Division concerned and one representative of the \nEstablishment Division to finalize the recruitment rules by discussion whenever their \nfinalization is delayed due to difference of opinion between the Ministry or Division \nconcerned and the Establishment Division or between any of the above two and the Federal \nPublic Service Commission will also be invited to the meeting of the Committee where there \nis a difference of opinion with F.P.S.C. \n[Authority. Estt. Division‘s O.M.No.7/6/87-R.5, dated 10-7-1988]. \n \n2.6 \nRecruitment Rules for the Posts of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in BPS 21/22 \nProvided with the Services of P.S in the Federal Government \n \nIt may be noted that only those officers in BPS 21/22, other than the Federal \nSecretaries/Additional Secretaries, are entitled to a Private Secretary who have either been \n\nPage -122                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nspecifically allowed ex-officio secretariat status or have been allowed, with the approval of \nEstablishment and Finance Divisions, to have a Private Secretary (BPS 17) on their personal \nstaff. \n [Authority.– Estt. Div.‘s O.M. No.9/2/74-R.6(Pt.2), dated 21-1-1988]. \n \n2.7 \nRecruitment to the Posts of Private Secretaries  \n \n \nto the Federal Ministers and Ministers of State \n \nIn supersession of the Cabinet Division's O.M.No.112/2/80-Min.I, dated 10th  \nNovember, 1980 and No.112/18/81-Min.I, dated 13th March, 1982, it is stated that the \nFederal Ministers and Ministers of State shall appoint their Private Secretaries from the \nnormal source (not from outside), provided it does not involve out of turn/accelerated \npromotion for the Private Secretary, as follows:— \n \nFederal Ministers: \n \nA BPS 16, 17, 18 officer or a Deputy Secretary in his own pay and allowances with \na special pay. \n \nMinisters of State: \n \nA BPS 16, 17, 18 officer in his own pay and allowances with a special pay or a \ngovernment servant in lower pay scale in his own pay and allowances with a \nspecial pay.  \n \n2. \nFinance Division's O.M. No.F.1(1)-Imp/83, dated the 18th August, 1983 and \nNo. F. 26(1)R-1/80(ii), dated 30th June, 1981 and No.F.1(1)-Imp/83-Pt(iii), dated 15th  \nSeptember, 1983 are modified to the above extent in respect of rates of special pays \nadmissible to the Private Secretaries to the Ministers. \n \n3. \nThis issues with the concurrence of Establishment and the Finance Division \nconveyed vide their O.M.No.12/1/88-OMG-I, dated 7th April, 1988, and No.F.2(55)R.3/88-\n615, dated 1st August, 1988 respectively. \n \n[Authority:— Cabinet Division O.M.No.112/6/87-Min.I, dated 20-11-1988.] \n \n2.8 \nFraming of Recruitment Rules – Making  \nAd-Hoc Appointments  \n \nIt has been observed that the Ministries/Divisions resort to making ad-hoc \nappointments either in the absence of recruitment rules or during the course of \nfinalization of these rules. It has also been observed that the finalization of recruitment \nrules take considerable time and the F.P.S.C. do not entertain requisitions for regular \nappointments or proposals for first extension in ad-hoc appointments unless the rules \nhave been notified. This leads to avoidable administrative complications besides causing \nfinancial hardship to the ad-hoc appointees. Ministries/Divisions are, therefore, advised \nto invariably draft their recruitment rules in the light of model rules already circulated \nand follow up their finalization/notification on top priority basis so that the time-lag is \nreduced to the barest minimum. Wherever necessary, Ministries/ Divisions may hold \njoint meetings with the Establishment Division/FPSC so as to eliminate delay in the \nfinalization of the recruitment rules. \n[Authority.– Estt. Division‘s O.M.No.2/7/85-CP.5 dated 10-6-1987]. \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -123 \n \n \nIII.  FRAMING OF RECRUITMENT RULES OF PROJECT POSTS \n \n3.1 \nWaiver of Framing of Recruitment Rules \n  \nfor Project Posts in Ministries/Divisions  \n \nRefer to the subject cited above and to state that on the recommendations of a \ncommittee on Salary Package for Development Projects headed by the Secretary, Planning & \nDevelopment Division, the following decisions have been taken with the approval of the \nPrime Minister, for timely appointment of project staff and implementation of development \nprojects:— \n(i) \nWhere posts with the similar designation/BPS already exist in a \nMinistry/Division/Attached \nDepartment/Subordinate \nOffice, \nthe \nqualifications, experience and age limits as laid down for civil posts may \nbe followed by Ministry/Division/Attached Department/ Sub-ordinate \nOffice concerned for contract appointment to project posts.  \n(ii) \nIn \nother \ncases, \nthe \nMinistries/Divisions/Attached \nDepartments/ \nSubordinate \nOffice \nshould \npreferably \nincorporate \nthe \nrequired \nqualifications and experience on an objective basis in the project PC-I \ndocument and where such stipulation has not been made in the PC-I \ndocument, the qualification, experience and age limits shall be laid down \nby the Ministry/Division concerned.  \n(iii) \nThe project posts shall be advertised and selection shall be made on the \nrecommendations of the appropriate Departmental Selection Committee \nexcept where a Selection Committee has been separately constituted by \nthe Planning and Development Division. \n(iv) \nAppointment to project posts sanctioned in basic pay scales shall be made \nwith the approval of appointing authorities as prescribed for civil posts in \nRule-6 of the Civil Servant (Appointment, Promotion and Transfer) \nRules, 1973. \n(v) \nThe Secretary of the Division concerned may approve the appointment of \nProject Director whose salary package is equivalent or upto maximum of \nMP-III. \n(vi) \nThe cases of appointment to project posts carrying emoluments beyond \nMP-III shall be submitted for approval of the Prime Minster. \n(vii)  Initially, contract appointment to project posts shall be made for two \nyears and extension of contract appointment to posts carrying \nemoluments equivalent to MP-III and above shall be made, on year to \nyear basis, on the recommendations of the Evaluation Committee, \nconstituted under Finance Division O.M No. F.3(7)/R.4/98-Vol.II/2007 \n(B) dated 11th April,2007. \n \n2. \nEstablishment Division‘s O.M No. 7/8/2000.R-6 dated 27th July, 2002 \nmay be treated as withdrawn.  \n[Authority:— Establishment Division‘s O.M No. 9/4/91.R-5 dated 28-01-2008.] \n\nPage -124                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n3.2 \nBar Against Revising Qualifications  \nPrescribed for the Posts in the  \nRecruitment Rules \n \nThe Federal Public Service Commission have brought to notice that the \nMinistries/Divisions, while placing requisitions for recruitment to posts under them, \ndeviate from the qualifications and other conditions prescribed for the posts in the \nrecruitment rules.  In some cases, requests were received by the Commission for \nmodification of the qualifications after the posts had been advertised. \n \n2. \nMinistries/Divisions are requested to ensure that qualifications and other \nconditions prescribed for various posts in the recruitment rules are strictly adhered to.  If \nfor any reasons these qualifications and conditions are required to be modified, the \nrevised qualifications should be settled in consultation with the Establishment Division \nbefore requisitions are placed with the Commission.  Once a requisition has been placed \nfor recruitment and the post has been advertised by the Commission, the qualifications etc., \nshould not be revised. \n \n[Authority:– Estt. Division‘s O.M.No.9/3/73-D.V., dated 26-11-1973]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -125 \n \n \nIV. PROVINCIAL / REGIONAL QUOTAS FOR RECRUITMENT \n \n4.1 \nProvincial/Regional Quotas for Recruitment to \n \n \nthe Civil Posts under the Federal Government \n \n \nProvincial and Regional quotas prescribed in 2007 for direct recruitment to civil \nposts under the Federal Government vide Establishment Division‘s OM No. 4/10/2006-R-II, \ndated 12.02.2007 have been reviewed and it has been decided by the Federal Government \nthat with immediate effect, the following merit and provincial/regional quotas shall be \nobserved in filling vacancies reserved for direct recruitment to posts under the Federal \nGovernment which are filled on All-Pakistan basis:— \n \nMerit  \n \n \n \n \n \n \n7.5% \n \nPunjab (including Federal Area of Islamabad) \n  \n50% \n \nSindh \n \n \n \n \n \n \n19% \n \n \nThe share of Sindh will be further  \n \n \nSub-allocated in the following ratio: \n \n \nUrban areas namely Karachi, Hyderabad \n \n40% of 19% \n \n \nand Sukkar  \n \n \n \n \nor 7.6% \n \n \nRural areas i.e. rest of Sindh excluding Karachi  \n60% of 19% \n \n \nHyderabad and Sukkar. \n \n \n \nor 11.4% \n \nKhyber Pakhtunkhwa \n \n \n \n \n11.5% \n \nBalochistan \n \n \n \n \n \n6% \n \n \nNewly merged Districts of Khyber Pakhtunkhwa (Ex-FATA) \n    3% \n(This share shall not be merged into Khyber Pakhtunkhwa and be observed \nindependently for next 10 years in conjunction with the ten-year Development \nPlan devised to bring the Ex-FATA at par with the Khyber Pakhtunkhwa \nsocially and economically). \nGilgit-Baltistan  \n \n \n \n \n 1% \n \nAzad Kashmir                                                                               2% \n \n[Authority:– Estt. Div.‘s OM No. 4/10/2006-R-2, dated 14th February, 2020] \n \n \n4.2 \nClarification Regarding Provincial/Regional  \nQuotas for Recruitment to the Civil Posts under  \nthe Federal Government  \n \nAdministrative instructions regarding provincial/regional quotas prescribed vide \nO.M  of even number dated 12-02-2007 have been revised in the light of Cabinet Decision \nto the extent of bifurcation of 4% combined quota of Gilgit-Baltistan/ FATA vide O.M of \neven number dated 14-02-2020. \n \n2. \nIt is to clarify that the bifurcated provincial/regional quota shall be \napplicable prospectively and shall be effective from the date of its issue. The said O.M shall \nhave no effect on recruitment process which has been initiated prior to 14-02-2020. \n \n[Authority:— Establishment Division‘s O.M No.4/10/2006-R-2 dated 18-03-2020]. \n\nPage -126                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n4.3 \nProvincial Representation in Islamabad  \nCapital Territory Administration \n \nIn compliance with the judgment of Islamabad High Court, Islamabad in Writ \nPetition No.1648 of 2015 dated 03-09-2015 under which the Secretary Establishment \nDivision and Secretary Ministry of Interior have been directed to issue a fresh Office \nMemorandum for allocation quota for residents of Islamabad Capital Territory, and directed \nto state that with the approval of Prime Minister the following regional/provincial allocation \nhas been prescribed in filling vacancies reserved for direct recruitment to posts under the \nFederal Government which are filled on All Pakistan basis to the extent of offices of \nIslamabad Capital Territory whose functional jurisdiction is restricted to Islamabad Capital \nTerritory:— \n \nMerit  \n \n \n \n \n \n \n6% \n \nPunjab  \n \n \n \n \n \n40% \n \nIslamabad Capital Territory \n \n \n \n20% \n \nSindh: \n \n \n \n \n \n \n15% \n \nThe share of Sindh will be further sub-allocated in  \n \nthe following ratio:— \nUrban Areas namely Karachi, Hyderabad \n \n \n6% \n& Sukkar \nRural Areas i.e. rest of Sindh excluding Karachi. \n \n9% \nHyderabad & Sukkar \n \n \n \n \nKhyber Pakhtunkhwa \n \n \n \n \n9% \nBalochistan \n \n \n \n \n \n5% \nGilgit-Baltistan/FATA \n \n \n \n \n3% \nAJ&K  \n \n \n \n \n \n2% \n \n[Authority:— Establishment Division‘s O.M No. 4/3/93-R-II dated 26-01-2016]. \n4.4 \nObservance of Provincial/Regional Quota  \nWhile Making Contract Appointments \n \nIt is clarified that as the contract appointments are initial appointments within the \nmeaning of Section 2(1) (c) of the Civil Servants Act, 1973, the instructions relating to \nProvincial Regional Quota are applicable to such appointments  \n \n[Authority:- Establishment Division‘s O.M. No.2/38/2002-CP-I dated 15-08-2002]. \n4.5 \nReservation of 10% Quota for Employment  \nof Women Across-the-Board in Federal  \nGovernment Services \n \nIt has been decided by the Federal Government to reserve with immediate effect, \n10% quota for employment of women to all posts across-the-board in Federal Government \nServices including CSS to be filled by direct recruitment, in addition to their participation in \nthe open merit. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -127 \n \n \n \n2. \nThis reservation will count as part of overall provincial allocation as \ncontained in the Establishment Division‘s OM No. 4/10/2006-R-2, dated 12-2-2007 and will \nbe calculated against the quota of the province of origin of women candidates concerned. \n \n3. \nThe above reservation will not apply to:- \n(i) \nthe percentage of vacancies reserved for recruitment on the basis of merit; \n(ii) \nrecruitment made by promotion or transfer in accordance with the relevant \nrules; \n(iii) short term vacancies likely to last for less than six months; and \n(iv) isolated posts in which vacancies occur only occasionally. \n \n4. \nThe vacancies reserved for women for which qualified women candidates are \nnot available shall be carried forward and filled by women. \n \n5. \nThese orders shall also apply to initial appointments in all autonomous/semi-\nautonomous bodies/corporations etc. which are administratively controlled by the Federal \nGovernment. \n \n6. \nMinistries/Divisions are requested to kindly bring the above instructions to \nthe notice of all concerned for information and compliance while making future recruitment. \n \n7. \nThe instructions contained in Establishment Division‘s OM No. 4/2/89-R-2, \ndated 26.9.1989 and 3/17/2005-R-2, dated 26.9.2006 stand modified to the above extent. \n[Authority:– Establishment Division‘s OM No. 4/15/2006-R-2, dated 22nd May, 2007]. \n4.6 \nReservation of 05% Quota for Employment  \nof Minorities (Non-Muslims) Across-the-Board \nin Federal Government Services/Jobs \n \nIt has been decided by the Federal Government to reserve, with immediate \neffect, 05% quota for employment of Minorities (Non-Muslims), as defined in Article \n260(3)(b) of the Constitution of the Islamic Republic of Pakistan 1973, to all posts across \nthe board in the Federal Government Services/jobs to be filled by direct  recruitment \nincluding CSS, in addition to their participation in the open merit. \n \n2. \nThis reservation will have the same parameters as were prescribed for \nreservation of quota for women vide Establishment Division‘s O.M.No.4/15/2006-R.2 \ndated 22-05-2007 and will count as part of overall provincial allocation as contained in \nthe Establishment Division‘s O.M. No.4/10/2006 R-2, dated 12-02-2007 (as reviewed \nvide O.M No. 4/10/2006-R-2 dated 14-02-2020) and will be calculated against the quota \nof the province of origin of the Minority (Non-Muslim) candidate concerned.  \n \n3. \nThe above reservation will not apply to:- \ni) \nthe percentage of vacancies reserved for recruitment on the basis of merit; \nii) \nRecruitment made by promotion or transfer in accordance with the \nrelevant rules.  \n\nPage -128                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \niii) \nShort terms vacancies likely to last for less than six months; and  \niv) \nIsolated posts in which vacancies occur only occasionally; \n \n4. \nThe vacancies reserved for Minorities (Non-Muslims) for which qualified \ncandidates are not available shall be carried forward and filled by Minority (Non-\nMuslim) candidates. \n \n5. \nThese orders shall also apply to initial appointments in all attached \ndepartments / autonomous / semi-autonomous bodies / corporations/Public \ncorporations and Companies etc. Administratively controlled by the Federal Government. \n \n6. \nFor removal of any difficulty the interpretation of the Establishment \nDivision shall be final. \n[Authority:- Estt. Div.‘s O.M.No.4/15/94-R-2 dated 26-05-2009] \n \n4.7 \nRegulation of Provincial/Regional Quotas \n \nReference Establishment Division's O.M. No. 8/9/72-TRV, dated August 31, 1973 \nprovincial/regional quotas in respect of posts filled in a particular year are to be worked out \nto 1000th fraction. A province/region, having larger fraction in accordance with the \nprescribed quotas, is allocated the vacant post for recruitment whereas the province/region \nnot allocated the post due to smaller fraction, gets those fractions carried forward and added \nto its share in the subsequent year.  The procedure for calculating and carrying forward the \nshare of province/region, is indicated in Annex. \n \n2.  \nMinistries/Divisions/Departments etc. are requested to regulate the \nProvincial/Regional allocations in respect of posts in grade-17 and above filled by direct \nrecruitment after August 31, 1973.  A copy of the up-dated statement should invariably be \nforwarded alongwith summaries sent to the Establishment Division  for seeking approval of \nthe competent authority for initial appointment to posts in grade 17 and above. \n \n[Authority:– Estt. Division‘s O.M. No.9/7/80-A.III, dated 23-9-1980]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -129 \n \n \nANNEX \nProvince/ \nRegion \nQuota \n(%) \nNo. of \nVacancies \nShare \nLast \nYear's \nC/F \nBalance \nTotal \nVacancies \nto be \nallotted \nBalance \nto be \ncarried \nforward \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n8 \n1ST  YEAR: \n  \n  \n  \n  \n  \n  \n  \nMerit \n7.5% \n3 \n0.225 \n- \n+0.225 \n- \n+0.225 \nPunjab \n50% \n3 \n1.500 \n- \n+1.500 \n2 \n- 0.500 \nSindh \n19% \n3 \n0.570 \n- \n+0.570 \n1 \n-0.430 \nSindh (U) \n7.6% of \n19%  \n3 \n0.228 \n- \n+0.228 \n- \n+0.228 \nSindh(R) \n11.4%  \nof 19% \n3 \n0.342 \n- \n+0.342 \n1 \n-0.658 \nK.P.K \n11.5% \n3 \n0.345 \n- \n+0.345 \n- \n+ 0.345 \nBalochistan \n6% \n3 \n0.180 \n- \n+0.180 \n- \n+0.180 \nGB/FATA \n4% \n3 \n0.120 \n- \n+0.120 \n- \n+0.120 \nAJ&K \n2% \n3 \n0.060 \n- \n+0.060 \n- \n+0.060 \n2ND YEAR: \n \n \n \n \n \n \n \nMerit \n7.5% \n5 \n0.375 \n0.225 \n0.600 \n1 \n-0.400 \nPunjab \n50% \n5 \n2.500 \n- 0.500 \n2.000 \n2 \n- \nSindh \n19% \n5 \n0.950 \n-0.430 \n0.520 \n1 \n-0.480 \nSindh (U) \n7.6% of \n19% \n5 \n0.380 \n+ 0.228 \n0.608 \n1 \n- 0.392 \nSindh(R) \n11.4% \nof 19% \n5 \n0.570 \n- 0.658 \n-0.088 \n- \n- 0.088 \nK.P.K \n11.5% \n5 \n0.575 \n+ 0.345 \n+0.920 \n1 \n-0.080 \nBalochistan \n6% \n5 \n0.300 \n+0.180 \n0.480 \n- \n+0.480 \n*GB/FATA \n4% \n5 \n0.200 \n+ 0.120 \n0.320 \n- \n+0.320 \nAJ&K \n2% \n5 \n0.010 \n+ 0.060 \n+0.160 \n- \n+0.160 \n3RD  YEAR: \nMerit \n \n7.5% \n \n2 \n \n0.150 \n \n- 0.400 \n \n-0.250 \n \n- \n \n- 0.250 \nPunjab \n50% \n2 \n1.000 \n \n1.000 \n1 \n- \nSindh \n19% \n2 \n0.380 \n-0.480 \n-0.100 \n- \n-0.100 \nSindh (U) \n7.6% of  \n 19% \n2 \n0.152 \n- 0.392 \n- 0.240 \n- \n- 0.240 \nSindh(R) \n11.4% \nof 19% \n2 \n \n0.228 \n-0.088 \n \n+0.140 \n \n- \n- \n+0.140 \n \nK.P.K \n11.5% \n2 \n0.230 \n-0.080 \n+0.150 \n- \n+0.150 \nBalochistan \n6% \n2 \n0.120 \n+0.480 \n+0.600 \n1 \n-0.400 \n*GB/FATA \n4% \n2 \n0.080 \n+0.320 \n+0.400 \n- \n+ 0.400 \nAJ&K \n2% \n2 \n0.040 \n+ 0.160 \n+0.200 \n- \n+0.200 \n \n                                                          \nFor bifurcation of quota of GB/FATA please see Sl.No.4.1 & 4.2 vide O.M No.4/10/2006-R-2 dated 14-02-\n2020 & 18-03-2020.  \n\nPage -130                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n4.8 \nClarifications Regarding Application  \nof Revised Provincial/Regional Quotas \n \nReference.-Establishment Division O.M.No.F. 8/9/72-TRV, dated the 31st  \nAugust, 1973. \n \n2.  \nThe following clarifications are issued:— \n(1) \nPosts in each grade should be considered separately for purposes of \nallocation of the prescribed merit and provincial/ regional quotas. \n(2) \nThe provincial/regional quotas do not apply to posts filled by promotion.  \nThese are applicable to direct, including lateral entry, appointments. \n(3) \nVacancies which cannot be filled by candidates belonging to the province \nor region to which the vacancy is allocated should be carried over and \nre-advertised at a later date. \n(4) \nPosts in the Ministry/Division should be allocated separately from posts in \nAttached Departments and Subordinate Offices.  In other words, the \nallocation should be made separately for each department, office or \ninstitution. \n(5) \nProvincial/regional quotas do not apply to posts filled by transfer of \ngovernment servants to posts in equivalent grades whether on deputation \nor on secondment as in the case of military officers. \n[Authority:– Estt. Div.‘s O.M. No.8/15/73-TRV, dated 28-11-1973]. \n \n \n4.9 \nIsolated Posts - Application of  \nProvincial/Regional Quotas \n \nRefer to the Establishment Division‘s O.M.No.8/1/77-W.C., dated 18-04-1977 \non the above subject and to say that it is laid down in that office Memorandum that an \nisolated post should be filled on the basis of merit. The matter has been considered again \nand it has been held that observance of merit and provincial quota in filling vacancies on \nall-Pakistan basis is a statutory requirement vide Rule 14 of the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973. It is not, therefore, permissible to \nfill in an isolated post on merit only. Such a post will also have to be filled in, in \naccordance with the Rule-14 and the instructions explaining the procedure to be adopted \nin allocating vacancies to the merit and provincial quotas vide Establishment Division‘s \nO.M.No.9/7/80-A.III., dated the 23rd September, 1980. \n[Authority:- Establishment Division‘s O.M.No.8/1/77-W.C./R.2 dated 3rd October,1981]. \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -131 \n \n \n4.10 Recruitment to Civil Posts in the  \nAdministration of Gilgit Baltistan \n \nExcept appointment in grade 17 in Revenue and Police, recruitment to civil \nposts in Gilgit Baltistan shall, in future, be made only from amongst the local population \nof those areas provided they possess the requisite academic qualifications. Persons other \nthan the local residents of Gilgit Baltistan shall not be entitled to apply for appointment to \nsuch posts. \n \n2. \nHowever, technical posts requiring specialization may be filled, with the \nprior approval of the Establishment Division from amongst non-residents provided that \nlocal candidates with the requisite technical qualifications are not available. \n \n3. \nThe Gilgit Baltistan shall continue to be excluded in respect of the posts in \nthese areas from the purview of the provincial/regional quotas fixed by the government. \nThe Establishment Division's O.M.No.F. 8/9/72-TRV dated the 31st August, 1973 \nwhereby Gilgit Baltistan have been allocated quota for recruitment to civil posts under \nthe Federal Government, shall apply to All Pakistan posts only. \n \n4.  \nThis supersedes the Establishment Division's O.M. No. 8/9/72-TRV/ R.II \ndated 25th June, 1978. \n[Authority:– Estt Division‘s O.M.No.4/l/83-R.2, dated 24-7-1983]. \n \n4.11 ICT Rights of Persons with Disability Act, 2020 \nIntroduction  \n \nThis Act is to promote, protect and effectively ensure the rights and inclusion of \npersons with disabilities in the communities in line with the Islamic Injunctions and \nprovisions of the Constitution of the Islamic Republic of Pakistan to advance efforts for \nrecognition of their respect and dignity in the society; \n \nWHEREAS it is expedient to put in place legal and institutional framework to \nprotect the rights of persons with disabilities in general and women, children and the \nelderly in particular, as called for by the United Nations Convention on the Rights of \nPersons with Disabilities, as well as other human rights treaties and conventions to which \nPakistan is a state party; \n \nIt is hereby enacted as follows:- \nPART I \nPRELIMINARY \n1. \nShort title, extent and commencement.- (1) This Act may be called the \nICT Rights of Persons with Disability Act, 2020. \n\nPage -132                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(2)  \nIt shall extend to the whole of the Islamabad Capital Territory  \n(ICT). \n(3) \nIt shall come into force at once. \n2. \nDefinition:- In this Act, unless there is anything repugnant in the subject \nor contest,- \n(a) \n―access‖ means meaningful and effective access to various physical and  \nintangible means made suitable to fulfill special needs of persons with \ndisabilities; \n(b) \n―barriers‖ means physical, social, psychological, communication, \ninformation, legal or attitudinal hurdles in the way to access to \ninfrastructure and services meant for general public; \n(c) \n―Constitution‖ means the Constitution of the Islamic Republic of \nPakistan; \n(d) \n―Council‖ means the Council on Rights of Persons with Disabilities \nconstituted under this Act; \n(e) \n―Court‖ means the Council on Rights of Persons with Disabilities \nconstituted under this Act; \n(f) \n―Disability‖  means a long term physical or mental condition that limits a \nperson‘s movements, senses or activities and shall include physical, \nmental, intellectual and developmental disorders or sensory impairments \nwhich in interaction with participate fully and effectively in day to day \nperformance and interaction with others on an equal basis;  \n(g) \n―discrimination on the basis of disability‖  means any distinction, \nexclusion or restriction on the basis of disability which has the purpose or \neffect of impairing or nullifying the recognition, enjoyment or exercise, \non an equal basis with others, of all human rights and fundamental \nfreedoms in the political, economic, social denial of reasonable \naccommodation; \n(h) \n―equality before law‖ includes principles of quality on equitable basis \nthat persons with disability shall  have in line with the Constitution and \ninternational covenants in which Pakistan is a party; \n(i) \n―freedom of movement‖  shall have the same meaning as expressed in \nArticle 15 of the Constitution; \n(j) \n―Fund‖ means the fund established under section 28; \n(k) \n―Independent living‖ means environment to live with freedom, self-\ncontrol, choice and self-determination in everyday life; \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -133 \n \n \n(l) \n―misconduct‖ shall have the same meaning as defined in the \n[Government Servants (Efficiency and Discipline) Rules, 1973.] \n(m) \n―mobility‖ means the possible independent for persons with disabilities \nwith access to quality mobility aids, devices, assistive technologies and \nforms of assistance intermediaries, including by making them available at \naffordable cost; and \n(n) \n―reasonable accommodation‖ means necessary and appropriate \nmodification where needed in a particular case, to ensure that the persons \nwith disabilities enjoy or exercise on an equal basis with others of all human \nrights and fundamental freedoms at home, workplace and in social life. \n \nPART II \nRIGHTS OF PERSONS WITHDISABLITIES \n3. \nEquality and non-discrimination of persons with disability.- (1) The \ngovernment shall ensure that every person with disability shall have a right to be \nrespected for his individual dignity and lead a decent life with equal opportunity to \nparticipate in educational, social, economic, cultural and all other activities in the society \nwithout any discrimination. \n(2) \nNo person or institution, whether public or private, shall discriminate \nagainst persons with disabilities or violate their rights or restrict benefits in any manner. \n(3) \nThe government shall take all necessary legal and administrative steps \nincluding appropriate changes in the existing laws, to ensure that every person with \ndisabilities enjoy a life inclusive of the right of equality guaranteed under the \nConstitution and that such person‘s disability shall not be used by any  person or \ninstitution to restrain or restrict him from enjoying his rights unless there is a reasonable \ncause that not restricting such person may cause him harm or letting him perform \nsomething may be out of his physical or mental capacity. \n(4). \nIn view of restricted access of the persons with disabilities to means of \nearning their livelihood independently, the government shall take extraordinary steps to \nensure their effective inclusiveness in the society through suitable education, skill \ndevelopment, training and placement against appropriate positions in the government \ndepartments and entities in the private sector according to the allocated quota. \n(5) \nNo person with disability shall be a subject of any research without his \nwillingness or consent without any pressure and such research shall be through using \naccessible modes, means and formats of communication. \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage -134                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n4. \nEquality before law.- (1) \nThe government shall ensure that the \npersons with disabilities are treated equally like persons without such disabilities and that \nthey are not discriminated in exercise of their rights. \n(2) \nIt shall be ensured that such persons have legal capacity to enjoy their \nrights and if they need support to exercise legal capacity such support is provided to them \nfree of cost.  \n5. \nRight to privacy.- (1) Every person with disabilities shall have right to \nprivacy as available to all citizens regardless of his living in a private home, rehabilitation \nCentre, hostel or any private or public accommodation. \n(2) \nNo person with disabilities regardless of place of residence or living \narrangements shall be subjected to arbitrary or unlawful interference with his privacy of \nperson, family, home and communication or correspondence. Such persons shall have the \nright to the protection of the law against any illegal interference and attack against their \nperson, family, property and reputation. \n6. \nWomen, children, elderly people and transgender with disabilities.- \n(1) In view of the extraordinary vulnerability of women, children, senior citizens and \ntransgender with disabilities, the government shall in prescribed manner take special \nmeasures to ensure that such women, children, seniors citizens and transgenders with \ndisabilities are given full protection under law in enjoying their rights. \n(2) \nThe government as well as the private sector shall in the prescribed \nmanners take necessary measures to ensure development, advancement and \nempowerment of women, children, senior citizens and transgender with disabilities. \n7. \nEase of access and mobility.- (1) The government as well as the private \nsector shall take necessary measures towards allowing ease of access to the persons with \ndisabilities to public buildings, hospital, recreational facilities, public transport, streets \nand roads for which the old buildings and vehicles shall be appropriately modified and \nnew buildings and vehicles shall be built conforming to appropriate standards in \nconformity with guidelines developed by the Council: \n \nProvided that the government shall ensure accessible washrooms, toilets \nand bathrooms with all the facilities and necessary accessories. \n(2) \nThe council shall develop a guideline on removing barriers and obstacles \nto access in buildings, roads, mode of transportation, housing, hospitals, schools, \nworkplaces, communication and information related services, recreational spaces, parks \nand also public washrooms and get those implemented by the concerned authorities and \npersons both in public and private sectors. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -135 \n \n \n(3) \nThe Council shall develop a set of minimum standards and scope of \naccess and related signage that each department, authority, entity and major enterprise \nshall put in place to ensure necessary access of persons with disabilities. \n(4) \nThe government shall implement policies and programs to promote the \npersonal mobility of persons with disabilities at affordable cost or free. \n(5) \nThe government shall ensure special seats in all means of transport for \npersons with disabilities and allot parking space exclusively for persons with disabilities \nat all public and private places. \n(6) \nThe Council shall develop and enforce guidelines allowing persons with \ndisabilities to have full and appropriate access to all forms of mass communication \nincluding information technology to enjoy freedom of speech and freedom of \ninformation. A national relay system may be established to standardize mechanism \nunderstandable consistently across the country. \n8. \nProtection from abusive, violent and intolerant discriminatory \nbehavior.-  (1) The government shall take all possible steps to protect persons with \ndisabilities from all forms of abuse, violence and exploitation at the hands of any person, \ninstitution or authority. \n(2) \nWhenever an act of abuse, violence and intolerant discriminatory \nbehavior is committed against any person with disability and the information of such act \nis communicated to the Council or any law enforcement agency, the concerned on receipt \nof such information shall immediately take necessary action to investigate and curb such \nact and to take appropriate measures under law to lodge the victim of abuse, violence or \nintolerance, to a safe place for protected housing. No cost shall be recovered from such \nvictim for lodging in safe place in such situation. \n(3) \nNotwithstanding the provisions of any law for the time being in force, an \nact of physical violence against a person with disability causing even a minor injury shall \nbe deemed as grievous injury and shall be treated as an act of violence under section 335 \nof the Pakistan Penal Code, 1860 (Act XLV of 1860) and shall attract punishment \naccordingly, other situation of aggravated abuse and violence shall also be deemed to \nhave more gravity than in case of a person without disabilities. \n(4) \nIn case of need for legal aid such aid shall be made available to such \naffected person at public expense or prevent its occurrence, as the case may be, or pass \nsuch order as deemed fit for the protection of such person with disability. \n9. \nEquity in education.- (1) The government shall take all necessary \nmeasures to ensure that persons with disabilities are afforded equal rights to access \ngovernment as well as private educational institutions and shall be provided with \nappropriate facilities for their education without any discrimination. \n\nPage -136                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(2) \nThe government shall provide free pre-primary to higher education to \npersons with disabilities. \n(3) \nThe government shall take necessary measures to establish special \neducational institutions for persons with moderate to severe disabilities to cater to their \nspecial needs, in addition to making other institutions reasonably equipped and staffed to \nprovide appropriate facilities for inclusive education to such persons in those general \neducational institutions. \n(4) \nPersons with disabilities shall not be denied admission into any \neducational institution, whether state owned or private, on ground of their disabilities. \n(5) \nIt shall be illegal for an institution and its staff members to discriminate \nagainst or abuse or otherwise violate rights of a person with disability at his place of \neducation for which both the institution and such violating person shall be punished. \n(6) \nThe government shall ensure inclusive education focusing on personality, \ndevelopment, creativity and strengthening of physical and mental capabilities of persons \nwith disabilities. \n(7) \nReasonable and appropriate accommodation shall be provided to persons \nwith disabilities in educational institutions including hostels, where applicable. \n(8) \nThe government shall establish adequate dedicated and general facilities \nfor teacher training with a view to train adequate number of specially trained teachers \nequipped with skills to teach students with various disabilities. \n(9) \nThe government shall ensure that all persons with disabilities are given \nfull access to all modes and means of education including but not limited to vocational \ntraining, online education distance learning and adult education. \n10 \nEquity in the employment. - (1) No person, institution, organization or \nentity, whether public or private, shall discriminate against a person on the ground of \ndisability in the matters of employment, promotion, career development and enjoying \nfruits of his employment. \n(2) \nThe employer shall ensure the provision of reasonable accommodation \nincluding necessary assistive aid and equipment which a person with disabilities would \nreasonably require to perform his duties. \n(3)  \nThe government shall reserve an employment quota as prescribed by the \nFederal Government to be periodically reviewed, at various levels for persons with \ndisabilities in government departments, institutions, entities and corporate entities owned \nand managed by the government and the concerned department shall implement the \nallocated quota. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -137 \n \n \n(4) \n The government shall take necessary steps to encourage private \nenterprises to employ persons with disabilities through incentives for which the \ngovernment shall prepare long term inclusion plans and allocate necessary resources. \n(5) \nThe terms and conditions of employment shall not be less favorable for \npersons with disabilities as compared with those offered to other persons appointed \nagainst same or similar positions. \n(6) \nAn establishment which does not employ persons with disabilities as \nrequired by sub-section (3) shall pay into the Fund each  month the sum of money it \nwould  have paid as salary or wages to a person with disabilities had he been employed. \nIn the event of non-payment or non-compliance, the matter shall be brought before an \narbitration council to be established for the purpose by the by the Council. \n11 \nEquity in health and medical rehabilitation services.- (1) The \ngovernment shall ensure barrier free access to necessary public health services and \ninfrastructure to persons with disabilities without any discrimination and without any cast \nto such persons. \n(2) \nThe council shall devise plans to provide special health insurance to \npersons with disabilities to ensure free medical coverage to such persons. \n(3) \nThe government shall encourage private sector health services providers \nthrough appropriate incentives to provide quality services to persons with disabilities at \naffordable rates or free. \n(4) \nSpecial health service for early identification and intervention of \ndisabilities and medical service especially designed to prevent disability shall be \nimplemented. \n(5) \nThe government shall initiate with the help of medical and scientific \ncommunity, reach to identify causes of various disabilities and make efforts to create \nawareness in public to adopt practices that help prevent disabilities from happening. \n(6) \nThe government shall in respect of person with disabilities undertake \ninitiatives to promote support and implement community based rehabilitation and \nresearch initiative at the community level. \n12 \nRight to live independently in community.- (1) The persons with \ndisabilities shall have equal right to alive independently in the community. Such persons \nshall be provided with all necessary facilities by the government without discrimination \nto enable them to live independently. \n\nPage -138                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(2) \nThe government shall take necessary preventive measures to ensure that \npersons with disabilities are not excluded or segregated from the community on basis of \ntheir disability and that their access to communal facilities and services is restriction free. \n(3) \nThe government may also take necessary measures to enable the person \nwith disabilities to have access to a range of in-house, residential and other community \nsupport services including personal assistance service necessary to support living and \ninclusion in community. \n13. \nRight of living.-(1) Every person with disability shall have right to a \ndecent place of living of his choice and no person shall discriminate against a person with \ndisability by way of refusing to rent him or sell to a place of living because of him being \na person with disability. \n(2) \nThe government shall evolve a policy towards fair and affordable housing \nfor persons with disabilities in government owned, sponsored or assisted projects and \nalso in the private housing schemes. The authorities approving establishment of new \nhousing schemes and plans shall ensure that appropriate number of affordable housing \nunits are included in each such scheme or plan. \n(3) \nThe government may set up maintain decent housing facilities for the \npersons with disabilities who do not have a place to live and need a decent temporary \nshelter. The Council shall with the help from the authorities of the Federal Capital, civil \nsociety organizations and society at large assist to arrange temporary shelter for such \npersons. \n \n14. \nRight to home and family- (1) No person with disability especially a \nchild or adult or senior citizen shall be separated from his family on the grounds of \ndisability unless a court of law requires him to be so separated in his best interest. \n(2) \nWhere the immediate family of person with disability is unable to cater a \nperson with disability, especially a child with disabilities, the Court shall make effort to \nplace such person at a setup suitable for his safe living. \n(3) \nAll persons with disabilities shall have the right to marry a person of their \nown choice and raise their family without any discrimination. \n(4) \nNo person with disability shall be subjected to any medical procedure \nleading to infertility and forced sterilization shall be a non-compoundable offence. \n(5) \nThe government shall provide free services regarding reproductive health \nespecially to women with disabilities. \n15. \nFreedom of expression and information.-(1) The \ngovernment \nshall \nensure that persons with disabilities have full and equitable rights regarding freedom of \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -139 \n \n \nspeech, right to expression and information and effective measures shall be taken for their \nsuch rights to be enjoyed. \n(2) \nThe Council shall take necessary measures to convey the voice of persons \nwith disabilities and their organizations across the governments, civil society and \ninternational community. \n(3) \nThe Council shall encourage the state and private run electronic and print \nmedia to promote awareness on the rights of persons with disabilities through public \nservice messages and programming inclusive for all types of disabilities. \n(4) \nThe government may provide advertisements to publications dedicated \nfor persons with disabilities. \n(5) \nThe government shall ensure that all websites hosted by Pakistani website \nservice providers are accessible for persons with disabilities. \n16. \nRight of political participation.- (1) Persons with disabilities shall \nhave full right to participate in the political activity in the country including exercising \nright of vote and right to be elected to an elected body. \n(2) \nThe election Commission of Pakistan shall ensure that each polling \nstation is accessible to persons with disabilities and necessary arrangements are made for \nthem to case their Votes confidentially and without any difficulty. Any act by any person \nto cause restriction on exercise of right of vote by a person with disability shall be \ndeemed as forceful obstruction as defined in the Election Act, 2017 (XXXIII of 2017) \nand shall be prosecuted and punished accordingly. \n(3) \nThe Council shall, with the help of the Election Commission of Pakistan, \neducate political parties on the issues and problems of the persons with disabilities. \n(4) \nThe Election Commission of Pakistan shall be mandated to develop voter‘s \naccessibility mechanism for persons with disabilities such as brail voting paper etc. \n17. \nAccess to Justice:- The government shall ensure that persons with \ndisabilities are provided with assistance, including sign language interpreters and \nattendants to access to the justice system. \n18. \nRight to own property.- Persons with disabilities shall not be denied the \nright to own, sell or inherit property. \n19. \nParticipation in Sports, cultural and recreational activities.- (1) The \ngovernment shall ensure that no person is discriminated against in participation of any \nsports, games, cultural and recreational activities on ground of his disability. Assistive \ndevices, equipment and latest technology shall be made available for their inclusion in \nsports, culture, recreational and leisure activities. One seat for persons with disabilities in \n\nPage -140                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nthe sports board shall be ensured and the government shall ensure linkages of the \nmonitoring mechanism for para Olympics and special Olympics sports association. \n(2) \nAccess to cultural materials, programs and activities shall be provided in \naccessible and appropriate formats to person with disabilities. \n(3) \nBarrier-free and discrimination-free access to media programs, films, \ntheaters, parks, stadiums, play grounds, beaches and other places of leisure, recreation, \nsports and cultural activities shall be provided to such persons with disabilities. \n(4) \nThe government shall facilitate participation of persons with disabilities \nin scouting, art classes, outdoor camps, hunting, tourism and adventure activities and \nshall also help to develop and utilize their artistic, creative and intellectual capabilities. \n(5) \nThe government shall ensure that talent-enhancing abilities in both public \nand private schools including sports activities are developed. \n(6) \nThe government shall ensure that courses and activities are designed to \npromote arts and culture to enhance talent of persons with disabilities. \n(7) \nThe government shall take steps so that access to cultural materials, \nprograms and activities in accessible and appropriate formats to persons with disabilities \nare ensured. \n20. \nProtection of persons with disabilities in risk and disaster situation.- \n(1) All persons with disabilities shall be given top priority in providing suitable \nprotection and safety in situations of risk and natural disaster and shall immediately be \nremoved from such areas and moved to a safe place on priority.  \n(2) \nIn situations of armed conflict, the police, civil armed forces and the \narmed forces shall take appropriate measures on priority to ensure safety, protection and \nremoval of such persons. \n(3) \nAll authorities engaged in reconstruction activity subsequent to any \nsituation of armed conflict, humanitarian emergencies or natural disaster shall ensure that \npersons with disabilities are accorded priority in reconstructing their institutions, homes \nand other facilities and restoring services. \n(4) \nThe Council shall keep a close coordination with the disaster \nmanagement authorities for protection and removal to safety and keep record of such \npersons caught in such situation and ensure early rehabilitation. \n(5) \nNeeds and concerns of persons with disabilities should be included in \ndisaster risk reduction. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -141 \n \n \nPART III \nADMINISTRATION OF RIGHTS \n \n21. \nStrengthening and reconstitution of the National Council for the \nRehabilitation of Disabled Persons.- (1) The National Council for the Rehabilitation of \nDisabled Persons constituted under the Disabled Persons (Employment and \nRehabilitation) Ordinance, 1981 (XL of 1981) shall stand reconstituted as the Council on \nRights of Persons with Disabilities and shall consist of- \n(a) \nMinister-in-Charge; \nChairperson \n(b) \nSecretary of the Division allocated with business of \nthis Act; \nVice Chairperson \n(c) \nTwo members from the Senate, one each from \ngovernment and the opposition; \nMembers \n(d) \nTwo members from the National Assembly one \neach from government and the opposition; \nMembers \n(e) \nOne representative from Ministry of Information, \nBroadcasting, \nNational \nHistory \nand \nLiterary \nHeritage not below the rank of Joint Secretary; \nMember \n(f) \nOne representative from Ministry of Finance, \nRevenue and Economic Affairs not below the rank \nof Joint Secretary; \nMember \n(g) \nOne representative from the Division allocated with \nbusiness of education not below the level of Joint \nSecretary; \nMember \n(h) \nOne representative from the Division allocated with \nthe business of poverty alleviation and social safety \nnot below the rank of Joint Secretary; \nMember \n(i) \nAn officer not below the rank of a Joint Secretary of \nthe Division to which business of this Act stands \nallocated; \nMember \n(j) \nChairman, Capital Development Authority (CDA); \nMember \n(k) \nChief Executive or Head of National Institute of \nRehabilitation Medicine (NIRM) \nMember \n(l) \nThree persons with disability \nMembers \n \n(2) \nMember at clause (i) of sub-section (1) shall also act as Secretary of the \nCouncil. \n(3) \nThe Council may co-opt any person as a member. \n(4) \nThe government functionaries represented in the Council shall hold their \nmemberships on ex officio basis. The tenure of the members shall be three years. \n\nPage -142                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(5) \nThe Council shall meet at-least quarterly and the quorum of each meeting \nshall be one-fourth of the total number of the composition of the Council. \n22. \nFunction of the Council.- (1) The Council shall have the responsibility \nto achieve and implement objectives of this Act and to assist the government in \ndeveloping legal and institutional frame work. \n(2) \nThe Council shall be the executive authority to implement this Act, to \ndevelop a legal and social environment and to help persons with disabilities to have the \nprotection of law in enjoying their fundamental rights. \n(3) \nThe Council shall, with the help of other authorities and persons, take all \npossible measures to protect persons with disabilities from discrimination, exploitation, \ntorture, inhuman or degrading treatment on the hands of any one including their families \nand caregivers. \n(4) \nThe Council shall coordinate implementation of the principles of relevant \nconvention at provincial and lower administrative levels through providing technical \nassistance to various organs of the provincial legislatures and governments in developing \nappropriate legal and institutional frameworks in their jurisdictions and making them \nachieve the objective of protection and enforcement of rights. \n(5) \nThe Council shall evaluate the effectiveness of laws and policies and \nassess the implementation of laws and policies at the national level and recommend to the \ngovernment any changes required in the policies, laws and practices. \n(6) \nThe Council shall conduct or cause to conduct research on the status of \npersons with disabilities and matters related to the promotion and protection of their rights. \n(7) \nThe Council shall put into place an institutional mechanism to regularly \nmonitor performance of various departments and organizations in the government and \nissue a performance score card to each such entity and organization at least once in every \nthree years. Similarly, the Council shall devise and maintain score cards for private \nentities that seek such evaluation and assessment. Such performance audits shall be \nconducted by third party professionals and the employees of the Council. \n(8) \nThe Council shall assess its own performance in creating legal and social \nenvironment in the country and issue an annual status report at the end of every calendar \nyear to present its report to the Parliament through Minister-in-charge. \n(9) \nThe Council shall be responsible to monitor the activities of private and \ncommunity bases organizations to ensure that required standards of service are \nmaintained. The Council may enforce and institutional mechanism for effective, \nefficacious and transparent functions of such organizations and may impose restrictions \non organizations not meeting the objective criteria laid down by it.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -143 \n \n \n(10) The Council shall have the powers to address individual and collective \ncomplaints of violations of human rights of persons with disabilities. \n23. \nRegistration of persons with disabilities.-(1) Any person with disability \ndesirous of being employed or otherwise rehabilitated may have his name registered in \nthe register maintained by the Council or its designated office in such form and in such \nmanner as may be prescribed by the Council. \n(2) \nThe Council shall, if it thinks necessary, cause each person with the \ndisability registered under sub-section(1) to be assessed as to the nature of his functional \ndisability and also as to his aptitude and the nature of work he is fit to do by a medical \nofficer authorized by it or by such assessing board as it may appoint having at least one \nmedical officer and the medical officer or, as the case may be, the assessing board shall \nsubmit its report to the Council in such form as may be prescribed by the Council. \n(3) \nIf the person with disability is considered by the Council fit to work, he \nshall be informed indicating the nature of work for which he may be employed or the \ntrade or vocation in which he may be trained and an endorsement to that  effect shall be \nmade against his name in the register. \n(4) \nIf the person with disability is not considered by the Council fit to work, \nhe shall be informed accordingly for an endorsement to that effect being made against his \nname in the register and the Council shall take such measures for his rehabilitation as it \nthinks fit. \n(5) \nIf a person is declared by the Council not to be a disabled person, his \nname shall be struck off from the register. \n24. \nEstablishment to employ persons with disabilities.- (1) Not less than \none percent of the total number of persons employed by and establishment at any time \nshall be persons whose names have been registered with the Council or its designated \noffice of the area in which such establishment is located and against whose names in the \nregister maintained under section 23 an-endorsement exists to the effect that they are fit \nto work. \n(2) \nThe persons with disabilities employed against any post in pursuance of \nsub-section(1) shall be entitled to the terms and conditions which are not less favourable \nthan those of the other persons employed by the establishment against similar posts. \n(3) \nWhen calculating the percentage of the posts in an establishment for the \npurposes of employment of persons with disabilities, the fraction of 0.5 and above shall \ncount as a whole-number. \n25. \nEstablishment to pay to the Fund.- An establishment which does not \nemploy a person with disability as required by section 24 shall pay in the Fund each \n\nPage -144                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nmonth the sum of money it would have paid as salary or wages to a disabled person had \nhe been employed. \n26. \nDissolution of the Council.- On the commencement of this Act, the \ncouncil formed under the Disable Persons (Employment and Rehabilitation) Ordinance, \n1981 (XL of 1981) shall stand dissolved and on such dissolution all assets, rights, \npowers, authorities and privileges and property, movable and immovable, cash and bank \nbalance, reserve funds, investments and all other interests and rights in, or arising out of \nsuch property and all debts, liabilities and obligations of whatever kind of the dissolved \ncouncil subsisting immediately before its dissolution shall stand transferred to and vest in \nthe Council. \n27. \nGovernment authorities and other persons to assist the Council.- (1) \nAll the functionaries of the government shall extend full and effective cooperation to the \nCouncil in ensuring the enforcement of this Act and other laws for protecting the rights of \nthe persons with disabilities. \n(2) \nAny person in the governmental position not effectively cooperating with \nthe Council shall be deemed to have committed misconduct and shall be proceeded \nagainst accordingly. \n28. \nFunds for rehabilitation.- (1) The government may establish non-\nlapsable endowment fund for sustainably financing projects and activities related to \nensuring effective rights protection and inclusion in society of persons with disabilities. \n(2) \nThe Fund established under sub-section (1) shall be called as ICT \nDisability Fund which shall be managed by the Council. \n(3) \nThe following shall be the sources of the Fund, namely:- \n(a) \nannual allocation and grants of funds from Federal Government; \n(b) \ngrants from international organizations, governments and other such \nbodies; \n(c) \nlevies and other charges that government imposes for rehabilitation; \n(d) \nfines and penalties under this Act; \n(e) \ndonations and bequests by private persons; and \n(f) \nany other source. \n(4) \nThe Fund established under the Disabled Persons (Employment and \nRehabilitation) Ordinance, 1981 (XL of 1981) shall stand transferred alongwith all sums \nand moneys to the Fund established under sub-section (2). \n29. \nCreating public awareness.- (1) The Council shall take immediate, \nappropriate and result oriented measures to raise awareness amongst the society as whole \nwith regards to recognition and respect for persons with disabilities and their rights. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -145 \n \n \n(2) \nThe Council shall recommend to the Federal and Provincial Governments \nmeasures to include topics on disability in educational curriculum and to create \nawareness among young students about persons with disabilities. \n(3) \nThe government shall include topics on addressing problems of persons \nwith disabilities in training programs of institutions responsible for imparting trainings to \nofficers and officials of the government, including judges and court officials. \n30. \nRehabilitation.- (1) The government shall take all possible measures to \nensure that persons with disabilities attain maximum independence and ability to \nparticipate in activities of life including getting education, doing business, getting \nemployed and participating in sports and cultural activities. \n(2) \nThe government shall promote continuing skill development and training \nin existing advance skills and technologies to persons with disabilities for effective \nparticipation and integration in the community. \n(3) \nThe government shall undertake initiatives to promote, support and \nimplement community bases rehabilitation and research initiatives of its own. \n31. \nInsurance cover.-(1) the Council may devise and put in place \ncomprehensive group medical and accident insurance for persons with disabilities and \nmay also facilitate such persons in getting affordable life and other forms of insurance. \n(2) \nThe Council may pay the premium for persons with disabilities who \ncannot pay the premium from their own sources. \n32. \nSpecial disability courts.- (1) For speedy justice, the government may \ndesignate and may encourage provincial governments to designate, courts to hear cases \nunder this Act or other laws in which one or more parties are persons with disabilities. \n(2) \nThere shall be an effective institutionalized mechanism to monitor cases \nin courts under sub-section (1) by appropriate judicial forums as devised by the \nrespective High Court. \n33. \nPower to make rules.-  (1) The Council may, in consultation with the \nFederal Government and by notification in the official Gazette, make rules to carry out \npurposes of this Act. \n(2) \nThe rules made under the Disabled Persons (Employment and \nrehabilitation) Ordinance, 1981 (XL of 1981) so far as they are not inconsistent with the \nprovisions of this Act shall continue to be in force until  altered, amended or repealed. \n34. \nPower to make regulation.- The Council may, by notification in the \nofficial Gazette, make regulations for its own efficient and professional working and for \neffective achievement of objectives of this Act. \n\nPage -146                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nPART IV \nMISCELLANEOUS \n \n35. \nRemoval of difficulties.- If any difficulty arises in giving effect to any \nof the provisions of this Act, the Federal Government may make such order, not \ninconsistent with the provisions of this Act, as may appear to be necessary for the \npurpose of removing the difficulty. \n \n36. \nRepeal.- The Disabled Persons (Employment and Rehabilitation) \nOrdinance, 1981 (XL of 1981) is, to the extent of Islamabad Capital Territory, hereby \nrepealed. \n \n4.12 Uniform Instructions on 2% Disability Quota  \n \n \nRefer to the subject cited above and to say that at present the quota reserved for \n―Person with Disability‖ (PWD‘s) is reserved at 2% in the Federal Government. The Prime \nMinister has been pleased to direct that the said quota of 2% is to be implemented against \ntotal strength of Ministries/Divisions/Departments. It is further stated:— \na. \nDisabled Persons (Employment and Rehabilitation) Ordinance,1981 and now \n―ICT Rights of Person with Disabilities Act,2020‖, promulgated on 23rd \nSeptember,2020 provides reservation of quota on the total number of persons \nemployed by an establishment (on the overall strength of the organization \nconcerned and not against each basic scale). \nb. \nThe total number of persons employed means the total sanctioned posts of the \nestablishment, that is, an Organization, Authority, Department or Ministry. \nThis should apply such that 2% of the total sanctioned posts or workforce of \nthe establishment becomes the Disability Quota for that establishment. \n \n2. \nAll the instructions, issued by the Establishment Division on the subject from time to \ntime, may be deemed to have been superseded.  \n[Authority:– Estt Division‘s O.M.No.34/3/86-R-V, dated 18-06-2021]. \n    \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -147 \n \n \nV. DETERMINATION OF DOMICILE \n \n5.1 \nDetermination of Domicile \n \nReference Establishment Division's O.M. No. 2/2/67-D.V., dated the 26th August, \n1968. It has been observed that the instructions contained therein for determining the domicile \nof candidates while making appointment to posts are not being complied with faithfully in \nsome cases.  These instructions clearly provide that a candidate belonging to Pakistan by \norigin should be considered for appointment on the basis of domicile of his father. Similarly, a \nmigrant candidate should be considered only against the quota of the province/region where \nhis parents are domiciled and where they have resided for at least three years.  In case the \nparents of a migrant candidate have not migrated to Pakistan, he should be considered for \nappointment on the basis of his own domicile.  All the Ministries/Divisions are requested that, \nwhile making ad-hoc appointments against the posts required to be filled through FPSC, they \nshould carefully examine the domicile of the candidates in the light of the above instructions. \nThis may also kindly be brought to the notice of all the departments/organizations under their \nadministrative control for strict compliance. \n[Authority:– Estt. Division‘s O.M.No.2/2/77-W.C/R.2 dated 13-10-1987]. \n5.2 \nDetermination of Domicile for the Purpose of  \nAppointments Against Provincial/Regional Quotas \n \nAccording to the decisions contained in the Establishment Division Office \nMemorandum No.25/113/ 54-SE I, dated the 4th January, 1956 (Annex-I)  and Office \nMemorandum No. 1/12/56-R, dated the 14th February, 1958 (Annex-II), while a \ncandidate belonging to Pakistan by origin can claim appointment only against the quota \nof the province/ region to which the father of such a candidate belongs, the candidates \nwho have migrated to Pakistan have different options for claiming appointment against \nprovincial/regional quotas.  The matter has, therefore, been reconsidered with a view to \nrationalizing the policy regarding determination of domicile of the candidates for \ngovernment service, and the following revised orders are issued, in partial modification \nof the existing instructions:— \n(i) \nThere should be no change in the policy regarding the persons belonging \nto Pakistan by origin, i.e., they should continue to be considered for \nappointment only against the quota of the province/region to which the \nfather of such a candidate belongs. \n(ii) \nA migrant candidate, whether residing in Pakistan or abroad, should be \nconsidered for appointment only against the quota of the province/region \nwhere his parents are domiciled and where they have resided for at least 3 \nyears.  However, the condition of 3 years' residence should be deemed to \nbe fulfilled if the parents are officially domiciled in a particular \nprovince/region but have been living in some other areas for a number of \nyears due to exigencies of service. For this purpose, the candidate will be \nrequired to produce a domicile certificate from a competent authority that \nhis parents are domiciled in the province/region concerned. \n(iii) In case the parents of a migrant candidate have not been considered for \nappointment against the quota of the province/region where he himself is \ndomiciled and has resided or has been educated for a continuous period of \n\nPage -148                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nthree years immediately before applying for appointment and \nconsideration against the quota of a province/region. \n \n2.  \nThe decisions above may please be brought to the notice of all concerned \nfor guidance in future. \n [Authority:– Estt. Div.‘s O.M. No.2/2/67-DV, dated 26-8-1968]. \n(ANNEX I) \n(See 5.2 para 1) \n[Copy of Estt. Div.‘s O.M.No.25/113/54-SEI, dated the 4th January, 1956]. \n \nProvincial Quotas on the Basis of Domicile Certificates: The recruitment policy \nof government, according to which recruitment to the Central Services is made, is based \non a system of Provincial quotas.  These quotas were meant for candidates who belonged \nby origin to the provinces of Pakistan, or who, on migration from Indian provinces had \npermanently settled down in one of the Pakistan Provinces.  However, by means of \ndomicile certificates, a large number of candidates who had come over from India but \nhad not permanently settled in any Pakistan Province were able to enter the *Central \nServices, thus shutting out candidates belonging by origin to Pakistan provinces from \ntheir due share in the administration of the country.  What these candidates did was to file \ndeclarations before District Magistrates, to the effect that they had renounced their \nprevious domicile and that they had resided for over a year in such provinces as (East \nBengal), Sindh and the **N.W.F.P., where competitive conditions were comparatively \neasier.  Having obtained such certificates of domicile on the strength of these \ndeclarations, the veracity of which could seldom be properly checked, these candidates \nwould leave that particular province and have no further connection with it.  They would \nthen prepare themselves for examinations in areas where educational facilities were better \nbut, by virtue of their domicile certificates, they demanded to be considered for \nappointment against the quota of one of the above provinces in which they claimed to be \ndomiciled, provided, of course, that they had qualified in the examinations.  In actual \nfact, the Domicile Certificate merely made a refugee candidate eligible for appearing in \nan examination for appointment to a post in Pakistan and did not confer any right on him \nto be appointed against the quota of a particular province. \n \n2.  \nIn order to ensure that government's recruitment policy is properly carried \nout and that no candidate enters the *Central Services against the quota of a province \nwho does not belong to that province either by origin or through settling down \npermanently there, government consider it necessary to provide a check against the entry \ninto the Central* Services of candidates who claim to be considered against provincial \nquotas on spurious grounds.  It has, therefore, been decided that, in the case of candidates \nwho qualify for appointment to the *Central Services, but who do not belong, by origin, \nto any Pakistan province, they should be admitted against the quota of the province in \nwhich they claim to have settled permanently, provided there is proof of three years' \nresidence/ education in the province against whose quota they claim to be considered.  \n                                                          \n ‗Federal Services/Groups‘. \n** Now Khyber Pakhtunkhwa. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -149 \n \n \nThis can be established in most cases from educational certificates which the candidates \nwill file with their application.  In other cases, where a candidate has been educated in a \nprovince for a shorter period although he claims to have resided there for 3 years, other \nevidence must be produced by the candidate to support his claim.  In the case, however, \nof a refugee candidate studying abroad, or in some parts of Pakistan other than the \nprovince against whose quota he claims to be considered, the condition of three years' \nresidence in that Province should be deemed to be satisfied, if the parents of such a \ncandidate have resided in the Province in question for three years. \n \n3.  \nThe decision outlined in the preceding paragraph does not mean that \nrefugee candidates, who fail to prove their claim that they belong to a particular area, are \nshut out from appointments to the *Central Services.  As Ministries are aware, the \nrecruitment policy provides a 20% merit quota and a refugee candidate, who does not \nsatisfy the above requirements, can take his chance in that quota.  Finally, it may be \nadded that, in the case of a candidate whose father belongs by birth or by origin to a \nPakistan province, it is immaterial where he has received his education or has resided. \nSuch a candidate will be considered, for appointment against the quota of vacancies \nreserved for that province without any check. \n \n4.  \nThe above decision will not be affected by the coming into existence of \none province in West Pakistan as no change in the existing recruitment policy is \ncontemplated. The recruitment policy in respect of services and posts under the *Central \nGovernment will continue to operate in those areas which constitute the previous \nProvinces and which will now be expressed in terms of districts comprising those areas. \n(ANNEX II) \n(See 5.2, para 1) \n \n[Copy of Establishment Division Office Memorandum No. 1/12/56-R, dated \nthe 14th February, 1958]. \n \nAttention is invited to the Establishment Division Office Memorandum No. \n25/113/54-SEI, dated the 4th January, 1956 in which instructions were issued that in the case \nof a refugee candidate studying abroad or in some parts of Pakistan other than the province \nagainst whose quota he claims to be considered, the conditions of three years' residence in that \nprovince should be deemed to be satisfied, if the parents of such a candidate have resided in \nthe province in question for three years.  It, therefore, follows by implication that in the case of \nthose candidates, whose parents have acquired the domicile in a province/zone, but who, due \nto the exigencies of service, have been serving outside that province/zone, for a number of \nyears, the conditions of 3 years residence for that province (for the candidate) will be deemed \nto have been fulfilled for the purpose of being considered against the quota of that \nprovince/zone. \n5.3 \nMarried Female Candidates -  \nDetermination of Domicile  \n \nAccording to the decisions contained in the Estt. Division‘s O.M No. \n2/2/67-DV, dated  the 26th August, 1968, the domicile of a candidate is to be determined \n                                                          \n* Federal. \n\nPage -150                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \non the basis of the domicile of his or her parents and if the parents of a migrant candidate \nhave not migrated to Pakistan, on the basis of his or her own residence and education in \nthe province in which he or she is domiciled. A question has arisen whether a female \nmarried candidate can be considered to have the same domicile as that of her husband.  \nThe matter has been considered and it has been decided that the domicile of a married \nfemale candidate may be accepted to be the same as that of her husband for the purposes \nof direct recruitment. \n \n[Authority:– Estt. Division‘s O.M.No.F.8/5/75-WC, dated 12-8-1975]. \n5.4 \nCandidates Not Required to Show Place of Birth \nof their Fathers for Purposes of Domicile \n \nAs the Ministries/ Divisions are aware, the government observes provincial/ \nregional quotas in filling vacancies reserved for direct recruitment to posts under the \nFederal Government. It has been brought to the notice of the government that candidates \nfor appointment to federal posts are sometimes required to state the place of birth of their \nfather.  This information is not relevant to the determination of domicile of a candidate. \nThe government have, therefore, decided that, in future, no candidate will be asked to \nstate the place of birth of his father. However, the requirement of stating the domicile of \nfather and other particulars like name, address etc., will continue to be observed as \nbefore. \n \n2. \nThe Ministries/Divisions are requested to give wide publicity to these \ninstructions. \n \n[Authority:– Estt. Div.‘s O.M.No.2/5/77/WC/R-IX, dated 11-1-1978]. \n5.5 \nChange of Domicile After Entry  \ninto Government Service \n \nA question has arisen whether a person who entered (into) government service \non the basis of domicile of a particular province/ region of Pakistan can subsequently \nchange his domicile during his service.  As a citizen of Pakistan, a government servant \ncan change his domicile according to the law and the rules made thereunder. It has, \nhowever, been decided that the domicile of a government servant as declared by him and \naccepted by government at the time of entry into government service should be treated as \nfinal throughout his service career and no subsequent change in his domicile should be \nrecognized for the purpose of terms and conditions of his service including his allocation \nand liability to transfer. \n[Authority:– Estt. Div.‘s O.M. No.1/14/71-TRV, dated 20-9-1971]. \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -151 \n \n \nVI.    COMPETITIVE EXAMINATIONS \n \n6.1 \nCSS-Competitive Examination Rules,2019 \n \nS.R.O. No. 1452(I)/2018.–  In exercise of the powers conferred by sections 7A and \n10 of the Federal Public Service Commission Ordinance, 1977 (XLV of 1977), the Chairman \nof the  Federal Public Service Commission,  with the approval of the Federal Government, is \npleased to make the following rules, namely:— \n \n1. \nShort title and commencement.– (1) These rules shall be called the CSS- \nCompetitive Examination Rules, 2019. \n \n(2) \nThese rules shall come into force at once for competitive examination for the \nyears 2019 and onwards. \n \n2. \nDefinitions.– Unless there is anything repugnant in the subject or context,–  \n(i) \n―Act‖ means the Civil Servant‗s Act 1973(LXXI of 1973);  \n(ii) ―Annexure‖ means an annexure to these rules; \n(iii) ―Appendix‖ means an appendix to these rules; \n(iv) ―candidate‖ means a person who opts by making application in soft or \nwritten form, as the case may be, to appear for competitive \nexamination under these rules; \n(v) ―competitive examination‖ means the competitive examination \nconducted under these rules in respect of the occupational groups and \nservices; \n(vi) ―Occupational Groups or Services‖ means the Occupational Groups \nand Services as specified in the Occupational Groups and Services \n(Probation, Training and Seniority) Rules, 1990; and  \n(vii) ―Ordinance‖ means the Federal Public Service Commission \nOrdinance, 1977 (XLV of 1977);    \n \n3. \nCompetitive examination.– (1) The competitive examination shall be conducted \nby the Commission in respect of the Occupational Groups and Services consisting of– \n(a) \nCommerce and Trade Group;  \n(b) \nForeign Service of Pakistan; \n(c) \nInformation Group;  \n(d) \nInland Revenue Service; \n(e) \nMilitary Lands and Cantonments Group;  \n(f) \nOffice Management Group; \n(g) \nPakistan Administrative Service; \n(h) \nPakistan Audit and Accounts Service; \n(i) \nPakistan Customs Service; \n(j) \nPolice Service of Pakistan; \n(k) \nPostal Group; and \n(l) \nRailways (Commercial and Transportation) Group. \n \n(2) \nThe competitive examination shall comprise the following, namely:-  \n\nPage -152                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(a) written examination;  \n(b) medical examination: \n(c) psychological assessment; and \n(d) viva voce.    \n \n(3)  Written examination shall be conducted annually by the Commission \nsimultaneously at Abbottabad, Bahawalpur, Dera Ghazi Khan, Dera Ismail Khan, \nFaisalabad, Gilgit, Gujranwala, Hyderabad, Islamabad, Karachi, Lahore, Larkana, Multan, \nMuzaffarabad, Peshawar, Quetta, Rawalpindi, Sargodha and Sukkur and any other place as \nthe Commission may determine depending on the number of applicants for each centre.  \n \n(4) \nWritten examination under sub-rule (2) shall be held after schedule thereof is \nadvertised by the Commission in leading newspapers and uploaded at its website.    \n \n(5) \nDepending on the number of applicants, the viva voce shall be held at \nIslamabad, Karachi, Lahore, Multan, Peshawar, Quetta and such other place as the \nCommission may determine. \n \n4. \nChange of centre.– Written examination‗s centre once selected by the \ncandidate shall not be changed, unless allowed by the Commission or a committee thereof on \nan application made in this behalf by the candidate.   \n \n5. \nCut-off date for determination of eligibility.– The cutoff date for \ndetermining the eligibility of the candidate in terms of age, qualifications, domicile shall be \nthe 31st day of December of the year preceding the year of competitive examination.   \n \nExplanation.–  For competitive examination 2019 the cut-off date thereof  shall be \nthe  31st day of December, 2018.  \n \n6. \nAge-limits.– (1) No candidate shall be eligible for admission to the \ncompetitive examination unless he is neither below the age of twenty-one years nor above \nthe age of thirty years on the cut-off date.  \n \nExplanation.–  A candidate born on or before the 31st day of December, 1988 and \non or after the 2nd  day of January, 1998 shall not be eligible for the competitive examination \nof the year 2019. \n \n(2) \nTwo years relaxation in upper-age limit of a candidate shall be admissible in \nrespect of the following categories, namely:–  \n(a) \nthe candidates belonging to the scheduled caste and Buddhist \ncommunity subject to production of a certificate, in support of their \nclaim, as set out in the application form prescribed by the Commission \nfrom time to time and issued by Deputy Commissioner, District \nMagistrate or such other person by whatever name called and \nauthorized in this behalf;  \n(b) \nthe candidates belonging to the recognized Tribes who are permanent \nresidents of the areas mentioned-below and whose families have been \nliving in these areas, subject to production of a certificate, in support of \ntheir claim, as set out in the application form prescribed by the \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -153 \n \n \nCommission from time to time and issued by Deputy Commissioner, \nDistrict Magistrate or such other person by whatever name called and \nauthorized in this behalf:–   \n(i) Baluchistan; \n(ii)  Tribal Areas of D.I.Khan and Peshawar Divisions (including \nformer Frontier States of Dir, Swat, Chitral and Amb);  \n(iii) former excluded (Baloch) area forming part of the Dera Ghazi \nKhan and Rajanpur Districts;  \n(iv) former Tribal Areas of Mardan and Hazara Divisions; and  \n(v) Upper Tanawal Area of Hazara Division;  \n(c)  \nthe candidates who are permanent residents of Azad Kashmir Territory, \nsubject to production of a certificate in support of their claim, as set out \nin the application form prescribed by the Commission from time to time \nand issued by the Division to which business of Azad Jammu and \nKashmir stands allocated; \n (d) \n the candidates who are permanent residents of Gilgit-Baltistan \nincluding Gilgit, Diamir, Baltistan, Ghizer and Guanche, subject to \nproduction of a certificate in support of their claim, as set out in the \napplication form prescribed by the Commission from time to time and \nissued by the Deputy Commissioner, District Magistrate or such other \nperson by whatever name called and authorized in this behalf;  \n(e) \nthe special candidates, namely, physically impaired, hearing or speech \nimpaired and visually impaired, subject to production of certificate of \ndisability in support of their claim issued by an officer of the Federal \nGovernment or, as the case may be, Provincial Government duly \nauthorized in this behalf;  \n(f) \nin-service Government servants, armed forces personnel, contract \nemployees, including the Government servants of Azad Jammu and \nKashmir, who possess a minimum of two years continuous Government \nservice as on the cut-off date subject to production of departmental \npermission certificate from the competent authority as set out by the \nCommission from time to time. Employees of nationalized banks, State \nBank of Pakistan, Water and Power Development Authority, regulatory \nauthorities, autonomous bodies and other semi-autonomous bodies are \nnot entitled to the age-relaxation under these rules: \n  \n \nProvided that period of extraordinary leave (EOL) shall not be \nconsidered as period spent on duty under Fundamental Rule-9(6) for \ngrant of age-relaxation under these rules. \n(3) \nThe relaxation in upper age-limits prescribed in these rules shall be permitted \nupto the maximum period of an individual concession and not by the total period of the \nconcessions taken together, if admissible in any case.  \n\nPage -154                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(4) \nExcept as provided in these rules, a candidate shall not be entitled to further \nrelaxation in age-limit under any other rule for the time being in force or on any other \nground.   \n7. \nDate of birth.–  (1)  The date of birth entered in the following documents \nshall be accepted by the Commission:–  \n(a)    matriculation certificate;  \n(b) secondary or higher secondary school leaving certificate;  \n(c) certificate of birth from the principal or headmaster of the school from \nwhere a candidate has passed his general certificate of education (GCE), \n‗O‗ level or equivalent examination, showing the date of birth in the \nschool admission register;  \n(d) in case of Christian candidates, Baptismal or birth registration certificate.    \n(2) \nThe decision as to which certificate may be accepted for the purpose of date \nof birth rests with the Commission.   \n(3) \nOnce a date of birth has been claimed by a candidate and accepted by the \nCommission  for the  purpose  of  admission  to  a competitive examination,  no  change  \nshall be  allowed  at  a  subsequent examination or selection.  \n 8. \nEducational qualifications.– (1) A candidate for competitive examination \nmust hold at least a second division or grade ―C‖ bachelor‗s degree in any faculty of one of \nthe Pakistani universities or an equivalent degree or comparable educational qualifications of \na foreign university recognized by the Higher Education Commission (HEC), subject to \nproduction of equivalence certificate issued by HEC.   \n(2) \nWhere a candidate does not hold the required degree on or before the cut-off \ndate, he shall be required to produce a certificate from the duly authorized officer of the \nconcerned degree awarding institution, to the effect that the candidate has fulfilled all the \nrequirements of the said degree and has cleared and passed the examination for the said \ndegree on or before the cut-off date. The candidate however would be required to produce \nthe said degree before the final result is declared by the Commission.   \n \n(3) \nA candidate who has obtained a third division or ‗D‗ grade in his bachelor‗s \ndegree shall be eligible for the competitive examination in cases where he has obtained a \nhigher division or grade in master‗s degree.  \n \n9. \nNationality.– (1) Candidates for competitive examination must be a citizen of \nPakistan or a person deriving his nationality from the State of Jammu and Kashmir.  \n(2) \nA candidate who has married a person who is not a citizen of Pakistan shall \nnot be eligible for appointment provided that a person who marries a foreign national of any \ncountry recognized by Federal Government with the prior permission of Government may be \nregarded as eligible for appointment.  \n \n10. \nDomicile.– (1) Seats in respect of the Occupational Groups and Services shall \nbe allocated in accordance with the policy as may be prescribed by the Federal Government \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -155 \n \n \nbefore finalizing the appointments and for that purpose the candidates shall produce domicile \ncertificate issued by the competent authority in accordance with the law and the rules.  \n \n(2) \nA candidate who has acquired the citizenship of Pakistan by registration \nunder the Pakistan Citizenship Act, 1951 (II of 1951) and the rules made thereunder shall \nproduce along with the application an attested copy of the certificate of citizenship. A \ncandidate who has not been registered as a citizen of Pakistan but claims that he should be \ndeemed to be citizen of Pakistan under the Pakistan Citizenship Act, 1951 (II of 1951) shall \nproduce proof to the effect that he fulfills the conditions on the basis of which he claims to be \ndeemed as a citizen of Pakistan. A candidate who derives his nationality from the State of \nJammu and Kashmir shall produce along with the application a certificate issued by the \nDivision to which business of the Azad Jammu and Kashmir stands allocated duly signed by \nan officer not below the rank of Deputy Secretary in support of his claim.  \n \n(3) \nCandidates of Azad Jammu and Kashmir shall produce domicile certificate \nalongwith permanent residence certificate along with the application forms issued by the \nDivision to which business of the Azad Jammu and Kashmir stands allocated duly signed by \nan officer not below the rank of Deputy Secretary in support of his claim. No such \ncertificates shall be accepted at any later stage.  \n \n(4) \nDomicile once claimed by a candidate and accepted by the Commission for \nthe purpose of admission to competitive examination shall be final. No change will be \nallowed at a subsequent examination or selection.  \n \n(5) \nDomicile claimed by a candidate and accepted at the time of his first entry \ninto Government service shall be treated as final for the purpose of candidature and \nallocation and no subsequent change in his domicile shall be accepted.   \n \n11. \nApplication for and admission to the competitive examination.– (1) All \napplications for the competitive examination must be made online through the Commission‗s \nwebsite www.fpsc.gov.pk.   \n \n(2) \nOnline applications under sub-rule (1) must be made on or before the closing \ndate as advertised by the Commission.  \n \n(3) \nPrinted copy of duly filled online application form (i.e. hardcopy) may be \nobtained and after signing it, copies of all documents and certificates as mentioned in \napplication form alongwith original treasury receipt may be attached with it and dispatched \nto the Secretary of the Commission, so as to reach the Commission‗s headquarters within ten \ndays of the closing date. \n \n(4) \nAn online application received incomplete, wrongly filled in or its hardcopy \nnot accompanied with any one of the documents mentioned in the application form, shall be \nrejected.  \n \n(5) \nHardcopy of the online application, if reached to the Commission after the \nstipulated period of ten days from the closing date, it shall not be accepted and online form \nalready submitted to the Commission shall stand rejected.  \n\nPage -156                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n(6) \nAny correction in the printed hard copy of online form may be made by hand \nand initialled before dispatch or submission to the Commission, whereafter no request for \nchange in any entry of online application or its hard copy shall be accepted. \n \n(7) \nNo plea that hardcopy of online application form or any document attached \ntherewith has been lost or delayed in the post shall be entertained. \n \n(8) \nThe candidate shall have to pay or deposit two hundred and fifty Rupees in \nthe Commission‗s head of account as fine, if hard copy of online application is received \nwithout signature, subject to no other deficiency in application or attached documents, \notherwise his application shall stand rejected. \n \n(9) \nHardcopy of the online application must be dispatched in a separate envelope. \nTwo or more applications in one envelope shall not be acceptable.  \n \n(10) Candidate shall pay two thousand two hundred Rupees, or such other fee as \nthe Commission may determine from time to time, as application fee for competitive \nexamination as per procedure prescribed in Appendix-II and deposited in the nearest \nGovernment‗s treasury or in State Bank or National Bank of Pakistan under the head of \naccount ―C02101-Organs of State Exam Fee (FPSC Receipt)‖. Cash, postal orders, bank \ndrafts and cheques shall not be accepted by the Commission.   \n \n(11) Original treasury receipt for written examination must be attached with the \napplication form to be deposited to the Commission.  Without providing original treasury \nreceipt, the application of the candidate shall be rejected.  \n \n(12) Subjects for the competitive examination shall comprise compulsory papers \nof 600 marks and optional papers of 600 marks as specified in Appendix-I.   \n \n(13) Optional subjects must be selected carefully, as wrong selection of subjects \nshall lead to rejection of candidature. \n \n(14) Combination of optional subjects once chosen before closing date for \nsubmission of online application or corrected in hard copy of online application shall be \ntreated as final and no request for change in subjects shall be allowed thereafter.   \n \n(15) A candidate who misses any compulsory or optional subject of written \nexamination for medical or any other reasons shall neither be allowed to appear in the \nremaining subjects nor separate examination for re-appearing in that missed paper shall be \nallowed.   \n \n(16) No candidate shall be eligible to avail more than three chances of the \ncompetitive examination within prescribed age-limits.  Explanation.- A candidate shall be \ndeemed to have attempted the examination and his chance stand consumed, if he actually \nappeared in any one or more papers of the competitive examination and even if he tendered \nblank answer book or sheet and even if rejected subsequently.   \n \n(17) A candidate who conceals the number of previous attempts, shall be liable to \nprosecution leading to his disqualification under these rules.   \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -157 \n \n \n \n(18) No candidate shall be admitted to the examination hall who does not hold \noriginal Computerized National Identity Card (CNIC) and admission certificate generated or \ndownloaded from the Commission‗s website i.e. www.fpsc.gov.pk as admission certificate \nshall not be sent through post.    \n \n(19) A candidate who arrives at examination hall or centre late, than the time \nmentioned in admission certificate and date sheet, he shall not be allowed to sit in the \nexamination.  \n \n(20) Candidates shall be admitted to the examination provisionally at their own \nrisk subject to their being found eligible in all respects. On detailed scrutiny of the \napplications after the announcement of result of the written examination, if any candidate is \nfound ineligible in any respect under these rules his candidature shall be cancelled and \nrejected regardless of the  fact whether  he has appeared in the examination or qualified \ntherein. (21)  To avoid inconvenience, candidates shall ensure before appearing at the \nexamination that they fulfill all requirements of the rules, relating to the examination.  \n \n12. \nQualifying marks in written examination.- (1) A candidate who fails to \nsecure at least 40% marks in any of the compulsory subjects, 33% marks in any of the \noptional subjects and 50% marks in the aggregate shall be considered to have failed in \nwritten examination and shall not be eligible for medical examination, psychological \nassessment and viva voce.  \n \n(2) \nOnly the candidates declared qualified in the written examination and found \neligible shall be called for subsequent medical examination, psychological assessment and \nviva voce.  \n \n13. \nMedical examination.- (1) All candidates must be in good mental and bodily \nhealth and free from any physical defect likely to interfere with the discharge of their duties. \nThe candidates who after such medical examination which the Commission and the \nappointing authority may prescribe are found not to satisfy these requirements shall not be \nappointed except special candidates as mentioned in sub-rule (2). \n \n(2) \nSpecial candidates in the categories of physically impaired, hearing or speech \nimpaired and visually impaired shall be eligible to compete for competitive examination \nagainst all Occupational Groups and Services according to his choice.   \n \n(3) \nSpecial candidates who are visually impaired or physically impaired shall be \nprovided helper (writer), if they have been, by any Federal or a Provincial Council for \nRehabilitation of Disabled Persons, declared permanently incapacitated with respect to \nwriting and a disability certificate in that regard has been attached by them with application \nform and also requested for provision of helper in their application form.  The Commission \nshall arrange the helper from within the available staff of the Commission deputed at the \nexamination centre. The role of the helper would merely be to reproduce in writing the words \nso uttered by the special candidate. No intellectual contribution by the helper shall be \npermissible. The educational level of the helper would be graduation, intermediate or \nmatriculation as per availability at the examination centre. No request for helper of choice or \nvenue of the examination shall be entertained. The special candidate alongwith helper shall \nremain within the examination hall till conclusion of the paper.  \n\nPage -158                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n(4) \nExtra time of 15 minutes per hour shall only be allowed to visually impaired \ncandidates. The other categories of special candidates shall not be allowed extra time.   \n \n(5) \nThe special candidate referred to in sub-rules (3) and (4) may attempt the \nquestion paper on computer, as the case may be, for which facility shall only be provided at \nthe Commission‗s headquarters and its provincial offices, however, no TA/DA shall be \nadmissible. Such computer literate candidates shall fill the relevant entries in the online \napplication form, else they shall not be allowed to attempt the paper on computer.  \n \n(6) \nNo application or medical certificate regarding claim for disability or request \nfor provision of helper or computer on medical grounds or sudden accident, shall be accepted \nafter the closing date, except where the claim has been made in the application form before \nthe closing date and certificate of disability as aforesaid attached as an evidence.  \n \n(7) \nCandidates who qualify the written examination shall be medically examined \nby the medical board constituted for the purpose. If any candidate remains absent twice in his \nmedical examination, his candidature shall automatically stand rejected and no appeal in this \nregard shall be entertained and his chance shall be considered as consumed.  \n \n(8) \nIn order to prevent disappointment, candidates may get themselves \nexamined by a Government‗s medical officer of the standing of a civil surgeon before \napplying for admission to the examination, however, they shall abide by the instructions \nset out in Annex-A.  \n \n14. \nPsychological assessment.- (1) All candidates called for viva voce shall be \nrequired to undergo psychological assessment, comprising written tests and group tasks, \ndesigned to assess abilities, attitude and personality characteristics of the candidates with \nspecial regard to their aptitude for the civil services. Separate marks are not awarded for the \npsychological assessment. However, 300 marks assigned to viva voce also reflect the \nperformance on psychological assessment. Candidates must bring their CNIC and two recent \nphotographs when summoned for psychological assessment. If a candidate remains absent in \nthe psychological assessment, he shall not be allowed to appear for viva voce.  \n \n15. \nViva voce.-  (1) A candidate who is declared qualified in written examination \nshall be interviewed by a board who shall have before them a record of his career, both \nacademic and extramural and he shall be asked questions on matters of general interest. The \nobject of the interview is to assess his suitability for the services for which he is entered and \nin framing their assessment the board shall attach particular importance to the moral and \nethical qualities of the candidates, his intelligence and alertness of mind, his vigour and \nstrength of character and his potential qualities of leadership. The board shall take into \nconsideration his extramural activities such as sports, debates, hobbies, etc., and their effect \non his physique and character, in assessing his merit. \n \n(2) \nAll candidates are expected to have basic knowledge regarding Islam and \nPakistan. Questions may be asked in the viva voce on these subjects. Persons securing less \nthan pass marks in these subjects shall not be considered for appointment, irrespective of \ntheir proficiency in other fields. However, the non-Muslim candidates shall not be asked any \nquestion regarding Islam. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -159 \n \n \n \n(3) \nViva voce shall be of 300 marks. A candidate who fails to secure at least 100 \nmarks in viva voce shall be considered to have failed and shall not be eligible for \nappointment.   \n \n(4) \nThe result of viva voce shall be intimated to all candidates in due course of \ntime.  \n \n16 \nGeneral provisions regarding competitive examination.- (1)  A candidate \nmust satisfy the Commission that he is suitable in all respects for employment under the \nGovernment.  \n \n(2) \nThe candidates who pass the written examination shall be intimated \nindividually as well as through website but the candidates who fail in written examination \nshall not be informed individually, they may download detailed marks sheet from website.  \n \n(3) \nDecision of the Commission as to the eligibility or otherwise of a candidate \nfor admission to the examination shall, subject to the provisions of the Ordinance and rules \nmade there under, be final.  \n \n(4) \nA candidate who knowingly furnishes particulars which are false or \nsuppresses material information or attempts to influence the Commission or officers or \nmembers of the staff of the Commission or tries to obtain support for his candidature by \nimproper means or deliberately submits forged certificates or tampers with the entries in his \nage, educational and other certificates or misbehaves in the examination hall or uses unfair \nmeans including possession of cellular phone or other electronic device for use or attempted \nuse for copying or is found guilty of misconduct during examination or medical or viva voce \ntests and uses filthy and unethical language in the answer book during written examination, \nshall be liable to disqualification for this and subsequent examinations or selections held by \nthe Commission including debarring him from employment under the Federal Government \nand shall, however,  not absolve him from prosecution for a criminal offence if any in \naccordance with the law in force.  \n \n(5) \n If during the conduct of examination at an examination centre or hall, any \ncandidate is found in possession of cellular phone or likewise devices, he shall be \ndisqualified for the instant examination.  \n \n(6) \nThe result of any candidate whose candidature is rejected on any ground shall \nnot be declared, irrespective whether he failed or passed the examination.  \n \n(7) \nA candidate who even after his appointment is found to have knowingly \nfurnished particulars which are false or to have suppressed material information shall be \nliable to dismissal from government service.  \n \n(8) \nCertificates of age and educational qualifications in which any entry is \noverwritten, altered, erased, mutilated or tampered with in any way or the genuineness  of \nwhich is otherwise doubted shall be liable to be impounded till such time as the Commission \nconsiders it necessary.  \n \n(9) \nAll communication to the Commission should be addressed to the Secretary \nthereof by each candidate separately quoting his roll number and CNIC number. If roll \nnumber has not yet been allotted, serial number of the application may be quoted. Candidates \n\nPage -160                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nmust make their own arrangements for communications addressed to them at the addresses \nstated in their applications to be redirected to their new addresses, when necessary. However, \nany change of address should be communicated at once to the Secretary of the Commission. \nCandidates should not write their postal addresses care of post box number etc. as postal \nauthorities do not accept registered letters at such address.  \n \n(10) As provided in Article 260 (3)(b) of the Constitution of the Islamic Republic \nof Pakistan, non-Muslim means a person who is not Muslim and includes a person belonging \nto the Christian, Hindu, Sikh, Budhist or Parci community, a person of the Quadiani group or \nthe Lahori group (who call themselves ―Ahmadis‖ or by any other name), or a Bahai and a \nperson belonging to any of the scheduled castes. Only those candidates shall be considered \nfor vacancies reserved for non-Muslims whose application forms for the competitive \nexamination are accompanied by certificate to this effect issued by the Deputy \nCommissioner or District Magistrate. No such certificate shall be accepted at any later stage. \n \n(11) Subject to the maximum three chances under these rules, applications of \nGovernment servants shall be governed by the Government Servants (Application for \nServices and Posts) Rules, 1966. \n \n(12) Government servants who fulfill conditions laid down in these rules shall be \neligible for admission to the examination if permitted by the competent authority in their \ndepartments or offices. However, an advance copy of the application may be submitted \nbefore the closing date to avoid rejection. Candidates who join Government service after \nsubmitting their applications for admission to the examination shall submit the departmental \npermission certificate immediately thereafter.  \n \n(13) Armed forces‘ candidates should route their applications through proper \nchannel. Applications not routed through proper channel shall be rejected. Released or \nretired personnel should produce a clearance certificate from Military Secretary Branch for \nemployment in civil services of Pakistan.  However, an advance copy of the application may \nbe submitted before the closing date to avoid rejection.  \n \n(14) A candidate who after submitting such departmental permission, joins Civil \nServices Academy or is transferred to another department, should obtain the permission of \nthat department and submit it to the Commission as soon as possible.  \n \n(15) A candidate who has left Government service should submit with his \napplication an attested copy of his discharge or service certificate. A candidate who has been \ndismissed from Government or semi Government service shall not be eligible for admission \nto the examination.   \n \n(16) If marks of a candidate are less than 40% in any of the compulsory subjects, \nless than 33% marks in any of the optional subjects and less than 100 marks out of 300 in \nviva voce, these shall not be counted and credited in the total marks.  \n \n(17) The marking of answers shall be in order of consecutive answers and over \nattempted question shall not be evaluated and credited.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -161 \n \n \n \n(18) Writing on question paper shall be considered as cheating and delinquent \ncandidate shall be prosecuted under these rules. \n \n(19) If any candidate writes his roll number, except  in  the space provided for this \npurpose on the cover of the answer book, or  writes  his  name  or  makes  any  distinguishing  \nmark  at  any place  in  his  answer  book  or  additional  answer book he shall be awarded \nzero marks in that paper, besides any other punishment which the Commission may decide \nto award.   \n \n(20) A candidate who rips the pages or does not cross out empty pages of answer \nbook or additional answer book or does not hand over his answer books or additional answer \nbook to the supervisory staff, he shall be proceeded against for disciplinary action under \nthese rules as the Commission may deem appropriate.  \n \n(21) A candidate who has received and read the question paper shall not be \nallowed to leave his seat or examination hall without marking his attendance and until half \nthe time is over. However, the candidate will not be allowed to take question paper with him \nuntil conclusion of the examination in that paper.    \n \n(22) Use of calculators shall only be allowed in applied mathematics, pure \nmathematics, accountancy, statistics, business administration, physics and chemistry. Use of \ncalculator shall not be allowed in the paper of general science and ability.    \n \n(23) Paper containing multiple choice questions (MCQs) shall be attempted on \noptical mark reader (OMR) sheet provided separately for the purpose. Both MCQs paper and \nOMR sheet shall be collected back after the allotted time. The number of MCQs in each \npaper may be attempted in the same sequence at the space reserved on OMR sheet. Any \nanswer given beyond the reserved space or not corresponding with question number of MCQ \npaper shall not be marked or taken into account.  \n \n(24) The question papers in Urdu or other Pakistani regional languages (Punjabi, \nSindhi, Pushto and Balochi), Persian and Arabic should be answered in the respective \nlanguages. However, question relating with translation from respective language into English \nor vice versa, may be answered as directed in the question paper.    \n \n(25) The question paper in Islamic studies or comparative study of major religions \nis to be answered in English or Urdu only.   \n \n(26) The non-Muslim candidates shall have the option either to take Islamic \nstudies or comparative study of major religions.   \n \n(27) Candidates must use blue or black ink only in their answer books otherwise \nzero marks may be awarded. \n \n(28) Answer books in all subjects of examination are confidential documents and \ncannot, therefore, be permitted to be seen by candidates or their representatives nor re-\nexamination of answer books and scripts shall be allowed under any circumstances. A \ncandidate desirous of getting his marks, awarded by the examiners, re-counted may submit \nhis request for the purpose, within one month from the date of issue of result card or marks \nsheet alongwith a treasury challan of five hundred Rupees per paper as fee for re-counting of \nmarks only. Thereafter, no such request shall be entertained. \n\nPage -162                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n(29) Re-evaluation of marks awarded by the viva voce board shall not be allowed \nunder any circumstances.  \n \n(30)  Grace marks shall not be allowed.  \n \n(31) Answer books of candidates shall be retained in the office of the Commission \nfor one year only and thereafter destroyed. Any query relating to answer books should be \nmade within the specified period, thereafter, no request in this regard shall be entertained. \n \n(32) No claim for refund of any fee shall be entertained nor can the fees paid be \nheld in reserve for another examination or selection.  \n \n(33) If a candidate who appeared in previous competitive examination, wishes to \napply in the next competitive examination, he must submit an application by the prescribed \ndate without waiting for the result of the previous competitive examination. If subsequently \nit is not necessary for him to appear in the next examination, his examination fee shall not be \nrefunded. \n \n(34) The Commission reserves the right to change the schedule of the examination \nas well as to cancel any paper or papers or the entire competitive examination without \nassigning any reason.   \n \n17. \nRepresentation and review petition.-  (1)  A candidate aggrieved by any \ndecision of the Commission shall be entitled to make a representation or, as the case may be, \na review petition in accordance with the provisions of the Ordinance and the rules made \nthereunder and no such representation or review petition shall be entertained unless \naccompanied with an original treasury receipt evidencing payment of fee of five hundred \nRupees or such other fee as the Commission may determine from time to time.   \n \n18. \nDetermination of final merit and announcement of result.-  (1) The \ncandidates who qualify in written examination and viva voce, their final merit shall be \ndetermined by adding marks obtained in the written examination and viva voce.  \n \n(2) \nWhen total marks of written examination and viva voce of more than one \ncandidate are equal, the one who gets more marks in viva voce shall be treated as higher in \nmerit. If marks in viva voce are also equal, the one who gets more marks in compulsory \nsubjects shall be treated as higher in merit. If marks in compulsory subjects are also equal the \none who is older in age shall be treated as higher in merit.  \n \n(3) \nNo authority, accept the Commission shall be authorized to announce the \nresult.  \n \n19. Vacancies.-  Actual number of vacancies in BS-17 to be filled on the results of \ncompetitive examination shall be announced with the approval of the Establishment \nDivision.  \n \n20. Appointments.- (1)  Subject to Rule  10 (1), candidates securing the highest \nplaces on the combined results of the written examination, psychological assessment and \nviva voce and eligible for appointment shall be recommended by the Commission in order of \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -163 \n \n \nmerit up to the number of vacancies available. However, appointments shall be made by the \nrespective appointing authorities. No candidate shall be considered for appointment to any of \nthe Occupational Groups and Services for which he has been declared not suitable by the \nCommission at the time of viva voce.  \n \n(2) \nSuccess in the examination confers no right to appointment. Appointments \nshall be made only after the appointing authority is satisfied, after such enquiry as may be \nnecessary, that the candidate is suitable in all respects for appointment to the public service \nand subject to the availability of vacancies.  \n \n(3) \nCandidates shall be considered for those Occupational Groups and Services \nonly which they indicate in the application form. No candidate shall be considered for the \nOccupational Groups and Services which he will not mention in the form. Candidates \nshall be given a chance to revise their choice of Occupational Groups and Services at the \ntime of the viva voce. Preferences so revised at the time of viva-voce shall be treated as \nfinal and no subsequent change shall be allowed under any circumstances. Candidates \nmay opt for an Occupational Group and Service irrespective of the fact whether there is a \nvacancy therein or not.  \n \n(4) \nThe Commission reserves the right to allocate a candidate against any \nOccupational Group and Service irrespective of his preferences, in the public interest and \ndecision of the Commission in this respect shall be final.  \n \n21. \nUnfilled vacancies and waiting merit list.-  (1)   Once the process of \nallocation has been accomplished, the vacancies remained unfilled due to non-availability of \nqualified candidates shall be carried over to next competitive examination in accordance with \nthe quota policy as may be prescribed by the Federal Government.  \n \n(2) \nThe Commission shall maintain the waiting merit list till commencement of \nCommon Training Programme (CTP). Therefore, if any nominee of the Commission does \nnot join and intimation in this regard reaches to the Commission through Establishment \nDivision prior to commencement of CTP, the Commission shall nominate the next candidate \non merit against an Occupational Group or Service according to his merit position, preferred \nchoice and in accordance with the quota policy as may be prescribed by the Federal \nGovernment. \n \n(3) \nThe vacancies of non-joiner, reported to the Commission after \ncommencement of CTP shall be carried over to next competitive examination.   \n \n(4) \nOnce the process of allocation or re-allocation according to time lines given \nin these rules is over, the waiting merit list shall no longer be valid and the process of that \ncompetitive examination shall stand completed and closed.   \n \n \n \n \n\nPage -164                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nAPPENDIX-I \n [see rules 2(c) and 11(12)] \nSUBJECTS FOR WRITTEN EXAMINATION (1200 MARKS) \n1. \nThe examination will include the following subjects and each subject will carry the \nmarks shown against it.   \n2. \nThere will be two papers of 100 marks each of the subjects which carry 200 marks. In \nother subjects there will be one paper. Each paper will be of 3 hours duration.  \n3. \nThe candidates should expect some objective type questions (MCQs) in compulsory \nand optional papers except in the papers of essay, applied mathematics and pure \nmathematics.   \n4. \nA Guideline of the syllabus of the subjects in alphabetical order is given in Annex B \nto these rules. \n5. \nThe three papers of general knowledge (GK-I, GK-II and GK-III) are to be passed \ncollectively by scoring 120 marks out of 300. \n6. \nCompulsory subjects (600marks) are— \n (1) \nEssay \n100 \n(2) \nEnglish (Precis and Composition) \n100 \n(3) \nGeneral Knowledge:— \n(General Science (MCQs=20 marks, subjective= 40 marks) \nAbility: subjective=40 marks \n300 \n(4) \nIslamic Studies or Comparative Study of Major Religions (for \nnon-Muslim)  \n100 \n \nTotal \n600 \n \nNote:— MCQs are to be attempted on computerized OMR Answer Sheet, whereas \nsubjective questions are to be attempted on Answer Book. \n7. \nOptional subjects (600 marks) \nThe minimum standard of optional subjects will be that of an honour‘s degree of a university \nin Pakistan. The candidates are required to select optional subjects carrying a total of 600 \nmarks from the following groups as per rules given in column-1 below:— \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -165 \n \n \nRules \nCode \nNo. \nSubject \nMarks \nGroup-I \n (One subject carrying 200 marks from code No. \n1115 can be opted)   \n11 \nAccountancy & Auditing \n200 \n12 \nEconomics \n200 \n13 \nComputer Science \n200 \n14 \nPolitical Science \n200 \n15 \nInternational Relations \n200 \nGroup-II  \n(One subject carrying 200 marks from code 16-17 \nOR two subjects carrying 100 marks each from \ncode 18-21 can be opted)   \n16 \nPhysics \n200 \n17 \nChemistry \n200 \n18 \nApplied Mathematics \n100 \n19 \nPure Mathematics  \n100 \n20 \nStatistics \n100 \n21 \nGeology \n100 \nGroup-III  \n(One subject carrying 100 marks from code 22-25 \ncan be opted)   \n22 \nBusiness Administration \n100 \n23 \nPublic Administration  \n100 \n24 \nGovernment & Public Polices  \n100 \n25 \nTown Planning & Urban \nManagement \n100 \nGroup-IV  \n(One subject carrying 100 marks from code 26-30 \ncan be opted)   \n26 \nHistory of Pakistan & India \n100 \n27 \nIslamic History & Culture \n100 \n28 \nBritish History \n100 \n29 \nEuropean History \n100 \n30 \nHistory of USA \n100 \nGroup-V  \n(One subject carrying 100 marks from code 31-37 \ncan be opted)   \n31 \nGender Studies \n100 \n32 \nEnvironmental Sciences \n100 \n33 \nAgriculture & Forestry \n100 \n34 \nBotany \n100 \n35 \nZoology \n100 \n36 \nEnglish Literature \n100 \n37 \nUrdu Literature \n100 \nGroup-VI  \n(One subject carrying 100 marks from code 38-44 \ncan be opted) \n38 \nLaw \n100 \n39 \nConstitutional Law \n100 \n40 \nInternational Law \n100 \n41 \nMuslim Law & Jurisprudence \n100 \n42 \nMercantile Law \n100 \n43 \nCriminology \n100 \n44 \nPhilosophy \n100 \nGroup-VII  \n(One subject carrying 100 marks from code 45-55 \ncan be opted)   \n45 \nJournalism & Mass \nCommunication \n100 \n46 \nPsychology \n100 \n47 \nGeography \n100 \n48 \nSociology \n100 \n49 \nAnthropology \n100 \n50 \nPunjabi \n100 \n51 \nSindhi \n100 \n52 \nPashto \n100 \n53 \nBalochi \n100 \n54 \nPersian \n100 \n55 \nArabic \n100 \n \n \n \n\nPage -166                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nAPPENDIX-II                   \n[see rules 2(c), 11(10), 16(28), 17] \nCOMPETITIVE EXAMINATION (CSS) \nRATE OF FEES \n1 . \nThe following fees must be paid by the candidates:—  \n \n(A)  To the Federal Public Service Commission:—        \n \n \n(i)   \nRs.2200 for written competitive examination (Application fee)   \n \n \n(ii)  \nRs.500 for each representation or review petition which a candidate \nwants to submit against any decision of the Commission.   \n \n \n(iii)    \nRs.500 per paper as fee for re-counting of marks.        \n \n \nNote.-  The procedure for payment of fee is as under: - \n \n \n(a)  \nThe amount should be deposited in the National Bank of Pakistan, or in \nthe nearest Government Treasury or in State Bank of Pakistan under the \nHead of account ―C02101 Organs of State – Exam Fee (FPSC \nReceipts)‖. Cash, postal orders, bank drafts and cheques will not be \naccepted by the Federal Public Service Commission;  \n \n \n(b)  \nThe name of the bank/treasury office at which the fee has been \ndeposited should be clearly entered in the treasury receipt. The treasury \nreceipt should be on the form prescribed for the Federal Government \ntransactions and should be obtained from the treasury at which the fee is \ndeposited; and   \n \n \n(c)  \nCandidates outside Pakistan may submit their applications without \npaying the prescribed examination fee. They must, however, arrange to \npay the fees and send the receipt before the date of the examination. \n \n(B) To the Medical Board:— \n \n  \n(i)   \nRs.100 to be deposited by all the candidates in the Government \nTreasury or State Bank of  Pakistan under Head of Accounts   ―C—\n02839-Health Fee for Medical Examination.‖ The  original copy of the \nTreasury Challan should be handed over  to  the  President  of  the   \nCentral  Medical  Board  at  the time  of  Medical  Examination; \n \n  \n(ii)  \nRs. 1400  before  examination  by  a  Medical  Board  in  the case  of  \ncandidates  who  qualify  in  the  written  examination. Payment of this \nfee will be required to be made in cash to the Medical Board concerned \nat the time of physical examination of the candidates. Candidates will \npresent their National Identity Cards & Admission Certificates to the \nMedical Authorities concerned; and \n \n  \n(iii)  \nA Candidate who is medically deferred will have to make the full \npayment again to the Medical Board at the time of re-examination. \n \n2. \nCandidates must see the rules and must decide definitely before depositing \nthe fee in the Treasury or Bank that they are eligible in all respects to apply for the \nexamination. Fee once deposited in the Treasury or Bank will not be  refunded nor  will it  be  \nheld  in  reserve  for  any  other examination  or  selection  under  any  circumstances. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -167 \n \n \nAnnex A   \n[see rules 2(b) and 13(8)]. \nFEDERAL PUBLIC SERVICE COMMISSION INSTRUCTIONS FOR PHYSICAL \nEXAMINATION OF THE COMPETITIVE EXAMINATION \n \n1. \nThese instructions are published for the convenience of candidates enabling them to \nascertain the probability of their coming up to the required physical standards. \nHowever, Government of Pakistan reserve to themselves an absolute discretion to \nreject as unfit any candidate whom they may consider, on the report of the Medical \nBoard, to be physically disqualified for the Services and that their discretion is in no \nrespect limited by these regulations. \n2. \nIf any change is made in these instructions including standards of physical fitness, \nan announcement will be made accordingly.  \n3. \nSpecial candidates in the categories of physically impaired, hearing or speech \nimpaired and visually impaired will be considered eligible to compete for all \nOccupational Groups and Services.    \n4. \nFor  appointment  a  candidate  must  be  in  good  mental  and  bodily  health  and  \nfree  from  any physical defect likely to interfere with the efficient performance of \nthe duties of his appointment. Candidates whose height is less than 1524 \nmillimeters will not be considered physically fit for appointment to any of the BS \n17 post under the Federal Government. In the case of female candidates, this \nstandard will be reduced to 1473 millimeters for posts which are completely \nsedentary provided the weight of such candidates is not less than 43.5 kilograms \nexcept special candidates.   \n5. \n(a) \nIn the matter of the correlation of age, height and chest-girth of \n \ncandidates, it is left to the Medical Board to use whatever correlation \n \nfigures are considered most suitable as a guide in the examination of \n \nthe candidates except for the Police.    \n(b) \nFor the Police, the correlation of age, height and chest-girth will not \n \nbe less than that given in the following Table:— \n \nPHYSICAL EQUIVALENTS \nHeight Without Shoes \nMillimeters \nChest \nBreath when full \nExpanded \nMillimeters \nRange of expansion \nnot less than \nMillimeters \n1626 and under 1651 ……………..……... \n851 \n51 \n1651 and under 1727 ……………………. \n864 \n51 \n1727 and under 1778 …………………… \n876 \n51 \n1778 and under 1829 ……………………. \n890 \n51 \n1829 and upwards ……………….……….. \n902 \n51 \n \n6. \nThe candidate‗s height will be measured as follows:— \n \nHe will remove his shoes and be placed against the standard with his feet \ntogether and the weight thrown on the heels and not on the toes or outer sides of the \n\nPage -168                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nfeet. He will stand erect without rigidity and with the heels, calves, buttocks and \nshoulders touching the standard, the chin will be depressed to bring the vertex of \nthe head level under the horizontal bar and the height will be recorded in \nmillimeters. \n7. \nThe candidate‗s chest will be measured as follows:—  \nHe will be made to stand erect with his feet together and to raise his arms over his \nhead. The tape will be so adjusted round the chest that its upper edge touches the \ninterior angles of the shoulder blades behind and lies in the same horizontal plane \nwhen the tape is taken round the chest. The arms will then be lowered to hang \nloosely by the side and care will be taken that the shoulders are not thrown upward \nor backwards so as to displace the tape. The candidate will then be directed to take \na deep aspiration several times and the maximum expansion of the chest will be \ncarefully noted and the minimum and maximum will then be recorded in \nmillimeters 838—890, 864—927, etc. In recording the measurements fractions of \nless than 13 millimeters should not be noted.  \n8. \nThe candidate will also be weighed and his weight recorded in kilograms. Fractions \nof a kilogram should not be noted.  \n9. \nThe candidate‗s eye sight except special candidates i.e. visually impaired will be \ntested in accordance with the following rules. Result of each test will be recorded:—  \n \n(i) General—The  candidate‗s eyes will be submitted to a general examination \ndirected to the detection of any disease of abnormality. The candidate will be \nrejected if he suffers from any squint or morbid conditions of eyes, eye lids or \ncontiguous structures, or such a   sort as to render, or to be likely at a future \ndate to render him/her unfit for service.  \n \n(ii)  Visual Acuity.— The examination for determining the acuteness of vision \nincludes two tests—one for distant, the other for near vision. Each eye will be \nexamined separately.   \nI. POLICE \n \n10. \nThe Army test types will be used for the test for distant vision without glasses at a \ndistance of 6096 millimeters and for the test for near vision, without glasses, at any distance \nselected by the candidate.  \n \n11. \nNo candidate will be considered fit for the service whose Visual Acuity falls below \nthe following standards:—    \nStandard I \nRight eye                                                                                    \n              Left eye  \n \nDistant Vision V. 6/6   ………………………………………………………..V. 6/6  \nNear Vision––0.6……………………………………………………….…Reads 0.6    \n \nStandard II \n \nBetter eye                                                                                \n \n          Worse eye  \n \nDistant Vision, V. 6/6   …………………… \nV, without glasses, not below 6/60 and  \n \n \nafter correction with glasses not below  \n \n \n6/24.   \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -169 \n \n \nNear Vision––0.6………………………..…  \nReads 1.  \nBetter eye                                                               Worse eye  \nDistant vision–V, without glasses:–not below \nV, without glasses, not below 6/60 \n6/60 and after correction with glasses— not \nand \nafter \ncorrection \nwith \nglasses–  \nbelow 6/6. \nbelow 6/24.  \nNear Vision—Reads 0.8 \nReads1. \n \n12. \nNo relaxation of the standards of vision will be allowed. (a) Each eye will be \nexamined separately and the lids must be kept wide open during the test.  \n \nII. RAILWAYS \n \n13. \nNo candidate will be accepted whose Visual Acuity falls below the following \nstandards:—   \n \n  \n \nBetter eye \n \nWorse eye  \n \nDistant vision without glasses  \n6/12 \n \n6/19 \nCorrected with glasses  \n6/6  \n \n6/9 \nNear vision with or without glasses  \n0.6  \n \n0.6    \n \nColour perception, night blindness and field vision:   \n14. \nThe candidates will be examined, with the apparatus and according to the methods \nprescribed by the Railway Board‗s Standing Advisory Committee of Medical Officers. Any \ndefect of colour perception or in regard to field vision will be a cause for rejection of the \ncandidate. The candidate under the condition of ordinary test for Visual Acuity having 6/6 \nvision with both eyes open with or without glasses, will be rejected, if, under the conditions \nof the Night Blindness Test his/her vision with both eyes open, with or without glasses; falls \nbelow 6/24.    \n \nIII. OTHERS (EXCEPT SPECIAL CANDIDATE i.e. VISUALLY IMPAIRED) \n \n15. \nSnellen‗s test types will be used for the test for distant vision, without glasses at a \ndistance of 6096 millimeters, and for the test for near vision, without glasses, at any distance \nselected by the candidate. \n \n16. \nNo candidate will be accepted whose Visual Acuity falls below the following \nstandard:— \n \nBetter eye  \nWorse eye  \nDistant vision without glasses \n*6/24 *6/24  \nCorrected with glasses \n6/6 6/12  \nNear vision with or without glasses \n0.8 1   \n* Temporarily lowered to 6/60 \n\nPage -170                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n17. \nColour perception, night blindness and field of vision:— \n \n(a) \nEach eye will be examined separately and the lids must be kept wide open \nduring   the test.  \n \n(b)  \nInability to distinguish the principal colours will not be regarded as a cause \nfor rejection but the fact will be noted in the proceedings and the candidates \nwill be informed. \n \n (c) \nEach eye must have full field of vision as tested by hand movements.  \n18. \nThe degree of acuteness of vision of all candidates for appointment will be entered \nin the proceedings in the manner:—   \nV.P...................................................................with glasses...............................................Reads  \nV.L...................................................................with glasses….............................................Reads \n19. \nIn cases of serious abnormality the opinion of an ophthalmic specialist should be \nobtained.   \n20. \nNo candidate will be accepted for appointment if his/her vision does not come upto \nthe requirements specified above without the use of contact glasses.(Av contact glass or lens \nis defined as a glass shell, the concavity of which is in contact with the globe of the eye, a \nlayer of liquid being interposed between the lens and the cornea. The meaning of the word ― \nglasses‖ wherever used above is to be interpreted as not covering contact glasses.)   \n21. \nThe urine (passed in the presence of the examiner) should be examined and the \nresult  recorded.   \n22. \nFollowing additional points should be observed:—  \n(a) \nthat the candidate‗s hearing in each ear is good except special  candidates i.e. \nhearing/speech impaired and that there is no sign of  \ndisease of the ear; \n(b) \nthat the candidate‗s speech is without impediment except special candidates \ni.e. hearing/speech impaired;  \n(c) \nthat the candidate‗s teeth  \nare in good order and that he/she is  provided \nwith dentures where necessary for effective mastication  \n(well-filled teeth \nwill be considered as sound). Candidates for the  Police Service of Pakistan \nmust have 10 sound teeth in the upper jaw,  \nfunctionally opposed to 10 \nsound teeth in the lower jaw. Two of  these  teeth  in each jaw must be \nmolars. Well-filled teeth will be considered as sound;  \n(d) \nthat the candidate‗s chest is well-formed and his/her chest expansion \nsufficient; and that his/her heart and lungs are sound ;   \n(e) \nthat there is no evidence of any abdominal disease ;   \n(f) \nthat the candidate is not ruptured ;   \n(g) \nthat the candidate does not suffer from hydrocel, a severe degree of \nvaricocele, varicose veins or polyps. A candidate for the Police Service of \nPakistan who has been successfully operated on will be accepted ;  \n(h) \nthat the candidate‗s limb, hands and feet except special candidates i.e. \nphysically impaired are well formed and developed and that there is \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -171 \n \n \n  no shortening of any limbs and that there is free and perfect motion of \n \nall joints;  \n(i) \nthat the candidate does not suffer from any inveterate skin disease ; \n(j) \nthat there is no congenital malformation or defect ;  \n(k) \nthat the candidate does not bear traces of acute or chronic disease  pointing \nto an impaired constitution ;  \n(l) \nthat the candidate bears marks of efficient vaccination ; or in the case of the \nPolice Service of Pakistan he has been vaccinated (twice unsuccessfully) \nwithin the last five years.  (In support of this the candidates will be required \nto produce certificate signed by a Medical Officer); and  \n(m) that the candidate is free from communicable disease.    \n23. \nWhen any defect is found it must be noted in the certificate and the medical \nexaminer should state his opinion whether or not it is likely to interfere with the efficient \nperformance of the duties which will be required of the candidate if the condition is \nremediable by operation it should be so stated.   \n24. \nIf a candidate is declared medically unfit by the Central Medical Board, he/she will \nbe informed by the Federal Public Service Commission that he/she has been declared \nmedically unfit. The candidate will also be informed of the particular defect or defects for \nwhich he/she has been declared medically unfit. The candidate may prefer an appeal  against  \nthe  decision  of  the  Central  Medical  Board  to  the  Federal  Public  Service  Commission,  \nIslamabad, within 14 days of the receipt of the information. The appeal must be supported by \ntwo certificates from the doctors of standing stating inter alia that:—  \n \n(a) \nThey are in full knowledge of the facts that the candidate has been \n \n  \nexamined by the Central Medical Board and declared unfit; and  \n \n(b) \nThat  they  have  read  the  Rules  and  Regulations  for  physical  fitness \n \n \nrequired  of  the  candidates  for  the Competitive Examination.  \n25. \nCommission, however, reserve the right to deal with the appeal as they deem fit and \ndo not bind themselves to constitute a second Medical Board for the medical examination of \nthe candidate concerned. No further appeal shall be entertained against the decision of the \nAppellate Board and the case shall be treated as closed.   \nNote:  This issue with the approval of the Federal Government vide Cabinet decision in case \nNo. 693/Rule-19/18, dated 23.11.2018.      \n                                                       \n                                                                                                                  Ramiz Ahmad                                                                    \n \n \n \n \n \n \n \n     Director General \n \n \n \n \n \n\nPage -172                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n6.2 \nSection Officer Promotional Examination Rules,2015 \nS.R.O 418(I)/2015.— In exercises of the powers conferred by sub-rule (2) of Rule \n3 of the Civil Servants (Appointment, Promotion and Transfer) Rules,1973 and Section \n7(1)(b) (i0 and (ii0 of FPSC Ordinance, 1977 (XLV of 1977), the Chairman, FPSC in \npursuance of Section 7-A of FPSC Ordinance,1977, and with the approval of the Federal \nGovernment has made, in supersession of all earlier Rules for Section Officers Promotional \nExamination, the Section Officers Promotional Examination Rules,2015 for regulating and \nconduct of said examination from time to time.  \n1. \n(i) \nThe Section Officers Promotional Examination shall be conducted by \n \nthe Federal Public Service Commission for selection of Section \n \nOfficers against the number of vacancies as advertised by the \n \nCommission as and when such requisition is received from the \n \nEstablishment Division.  \n \n(ii) \nThe Section Officers Promotional Examination shall comprise \n \nof the following components:— \n \n \n(a) Written Examination \n \n \n(b) Psychological Assessment and \n \n \n(c) Viva Voce \n \n(iii) \nThe Examination shall be held on the dates as advertised by the \n \nCommission. \n(iv) \nThe Examination shall be held simultaneously at Islamabad, \n   \nRawalpindi, Karachi, Lahore, Peshawar and Quetta. \n(v) \nPlace \nfor \nPsychological \nAssessment \nand \nViva \nVoce.–\n \nPsychological Assessment and Viva Voce shall be held only at \n \nFPSC HQs, Islamabad or Provincial Headquarters depending upon \n \nthe number of qualified candidates at the respective centres. \n(vi) \nThe Commission reserves the right to finally decide and notify the \n   \nplaces of Examinations/Psychological Assessment and Viva Voce. \n(vii) No request for change of centre shall normally be entertained. \n \nWhen a candidate, however, desires to change his/ her centre, from \n \none indicated in his/ her Application Form for the Examination, he/ \n \nshe should make a written request to this effect to the Secretary, \n \nFPSC, Islamabad and send it by registered post, as soon as possible \n \nbut not later than 15 days prior to conduct of examination giving \n \nfull  justification as to why he/ she desires to do so. Such request \n \nwill be considered only on merit. \n \n2. \nCut off date to determine eligibility.–The closing date for submission of \napplications as advertised by the Commission shall be the cut off date to determine the \neligibility in terms of length of service and age of the candidate, etc. \n3. \nELIGIBILITY CRITERIA.–Following shall be the criteria to be \neligible for applying/appearing in SOPE: \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -173 \n \n \n \n(1) \nEDUCATION \ni) \nA candidate must hold at least a Second Class or Grade ―C‖ Bachelor‘s \ndegree in any faculty from one of the Pakistani Universities or an \nequivalent degree or comparable educational qualifications of a foreign \nUniversity recognized by Higher Education Commission, Islamabad. \nii)     A candidate who has obtained a Third Division (or ‗D‘ grade) in \n \n his/her Bachelor‘s degree will be eligible for the Examination in cases \n \nwhere he/she has obtained a higher Division in Master‘s Degree. \niii)     The matter as to which foreign degree is comparable and equivalent to \ncorresponding Pakistani degree shall be decided by HEC. Therefore, an \nequivalence certificate issued by HEC may be attached with application \nform. \n(2)     AGE-LIMITS \nA candidate for admission to the examination must have attained the minimum \nage of 30 years on the closing date for receipt of application as advertised by the \nCommission. \n(1) \nAGE-RELAXATION \nNo age relaxation shall be allowed in any case. \n(4) \nDATE OF BIRTH \nThe date of birth accepted by the Commission shall be that entered in the \nfollowing documents, however the decision as to which certificate shall be \naccepted rests with the Commission:- \ni) \nMatriculation Certificate; \nii) \nSecondary or Higher Secondary School Leaving Certificate; \niii) \nCertificate of birth from the Principal/Headmaster of the School from \nwhere a candidate has passed his/her GEC, ‗O‘ level or equivalent \nexamination showing the date of birth in the School Admission Register; \niv) \nIn case of Christian candidates, Baptismal or birth registration certificate; \nv) \nAuthenticated by service record. \n(5)     LENGTH OF SERVICE \n(i) \nEight (08) years regular service in BS-11 to BS-16 in President‘s \nSecretariat, Prime Minister‘s Secretariat, Senate Secretariat, National \nAssembly Secretariat, Federal Secretariat, Attached Departments, \nWafaqi Mohtasib‘s Secretariat, Federal Service Tribunal, Federal Public \nService Commission, Intelligence Bureau and also the Civilian Employees \nof Pakistan Armed Forces Headquarters and their lower formations. \n(ii)     Length of service as at (i) above means regular service acquired before or \nafter obtaining the required educational qualification as given at Rule-3 \n(1) (i) and (ii) above. \n\nPage -174                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(6)    INELIGIBILITY WITH RESPECT TO SERVICE \nThe employees of the following offices/categories shall not be eligible to apply/ \nappear for SOPE. \ni) \nAll Subordinate Offices such as Customs/Central Excise & Income \n \nTax including field offices of the FBR.   \nii) \nAccountants General in the Provinces. \niii) \nAJK Council. \niv) \nProvincial Governments, Azad Jammu & Kashmir and Gilgit-Baltistan \n \nGovernments. \nv) \nElection Commission of Pakistan \nvi)      Federal Shariat Court \nvii) \nSemi Government, Autonomous Bodies, Corporations and Regulatory \nAuthorities. \nviii) Strategic Organizations such as PAEC, KRL, AWC and others. \nix) \nThe employees working below BS-11 and those who are placed in BS-17 \non regular basis. \nx) \nThe employees mentioned at (i) to (viii) working on deputation basis in \nFederal Government. \nxi) \nOther departments which have not been declared as attached departments \nin terms of Schedule III of Rules of Business, 1973. \n4.     SUBMISSION OF APPLICATION AND ADMISSION TO THE \nEXAMINATION.—(1) All applications for Section Officers Promotional Examination \nmust be submitted on line through FPSC website www.fpsc.gov.pk, on or before the \nclosing date for receipt of applications as advertised by FPSC. \n(2) \nPrint out of the duly filled Online Form (i.e. Hardcopy) may be obtained \nand after signing it, copies of all documents/certificates (as mentioned at sub rule-7) may \nbe attached with it and furnished to FPSC so as to reach the FPSC (Headquarters) within \n10 days of the closing date. Preferably, the hardcopies may be dispatched or furnished \nbefore the closing date so that delay in transit may be avoided. Onus of proof of dispatch \nof hardcopy of online form and documents, before the closing date, shall solely lie on the \ncandidate. \n(3) \nCandidates are cautioned that if an online application is received \nincomplete or wrongly filled in or its hardcopy not accompanied with any one of the \ndocuments mentioned at sub-rule (7), it will be rejected. \n(4) \nHardcopy of the online application, if reached to FPSC after the stipulated \nperiod of 10 days from the closing date, it shall not be accepted and online form already \nsubmitted to FPSC shall stand rejected. \n(5) \nThe hard copy of the online form shall have the same entries as made in \nthe online form submitted to FPSC, and any variation shall cause rejection of \ncandidature. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -175 \n \n \n(6)    No plea that hardcopy of online application form or any document \nattached with it has been lost or delayed in the post shall be entertained. \n(7)     The candidates must send the following documents with their duly signed \nApplications, else their applications shall be rejected:- \n(i)    Recent 4 photographs (attested on back side, mentioning name and \n \nfather‘s name). \n(ii) \nAttested copy of Computerized National Identity Card. \n(iii) Attested copy of Matriculation Certificate showing date of birth. \nProvisional Certificate/Result Card/Marks Sheet is not acceptable. \n(iv) Attested copy of Intermediate Certificate. Provisional Certificate/Result \nCard/Marks Sheets is not acceptable. \n(v) \nAttested copy of Degree(s) alongwith Detailed Marks Sheets issued by the \nController of Examination. \n(vi) Attested copy of self Domicile Certificate. \n(vii) Copies of Notification(s)/ Office Order(s) of each appointment/promotion \nas claimed. \n(viii) Departmental Permission Certificate (DPC) as per Annex-A of \nApplication Form, for proof of working in Ministry/ Division/ Attached \nDepartment in terms of Rules of Business, 1973. \n(ix) In case of civilian employees of Armed Forces Headquarters and their \nlower formations, attested copy of Office Order/Notification (mentioning \ndetail of offices and lower formations) issued by the of Defence Division, \nas a proof. \n5. \nNUMBER OF ATTEMPTS (1) A candidate may avail maximum three \nattempts of the examination after attaining the minimum age of 30 years on the closing \ndate advertised by the Commission. \n(2)     The 1st attempt of examination shall be counted w.e.f. first Section \nOfficers Promotional Examination held under these Rules. \n(3)     A candidate shall be deemed to have attempted the examination and his \nchance shall stand consumed, if he/she actually appeared in any one or more papers of the \nexamination and even if he/she tendered blank Answer Book/Sheet and even if rejected \nsubsequently. \n(4) \nA candidate who conceals the number of previous attempts, shall be \nprosecuted leading to his/her disqualification in accordance with Rule-17 of these Rules. \n6.   DISABLE CANDIDATES.—(1)   Disabled candidates viz visually \nimpaired (Blind) and physically impaired shall be provided computer/helper (writer), if \nthey have been declared permanently incapacitated with respect to writing by the \nFederal/Provincial Council for Rehabilitation of Disabled Persons, and a certificate in this \n\nPage -176                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nregard has been attached by them with application form and also requested for provision \nof computer/helper in their application form, the FPSC shall arrange the helper from \nwithin the available staff of FPSC deputed at the examination centre. The role of the \nhelper would merely be to reproduce in writing the words so uttered by the disabled \ncandidate. No intellectual contribution by the helper is permissible. The educational level \nof the helper shall be Graduate/Intermediate/ matriculate as per availability at the \nexamination centre. No request for choicest helper or venue of the examination shall be \nentertained. The disabled candidate alongwith helper shall remain within the examination \nhall till conclusion of the paper. \n(2) \nExtra time of 15 minutes per hour shall only be allowed to visually \nimpaired (Blind) candidates. The other categories of disabled candidates shall not be \nallowed any extra time. \n(3) \nA disabled candidate referred to in sub-rule (1) and (2) may attempt the \nquestion paper on computer for which facility shall only be provided at FPSC HQs and \nFPSC‘s Provincial Offices. However, no TA/DA shall be admissible. Such Computer \nliterate candidates must fill the relevant entries in the online Application Form, else they \nshall not be allowed to attempt the paper on computer. \n7. \nWRITTEN EXAMINATION.—(1) The medium of the Examination \nshall be English. \n \n(2) \nThe Examination shall be passed by a candidate as a whole and not in \nparts. \n(3) \nSubjects for the Section Officers Promotional Examination shall comprise \nof compulsory papers of 450 marks and optional papers of 200 marks as prescribed in \nAppendix-1. \n \n(4) \nOptional Subjects must be selected carefully. Candidates are cautioned \nthat wrong selection of subjects shall lead to rejection under rule-4 (3) above and para (2) \nof Appendix-1. \n \n(5) \nCombination of optional subjects once chosen at the time of submission \nof online application shall not be allowed to change subsequently. Change of optional \nsubjects in hard copy of online form shall also not be allowed. \n \n(6) \nFor whatsoever reasons, a candidate who misses any compulsory or \noptional papers of written examination for medical or any other reasons shall not be \nallowed to appear in the remaining papers. \n \n(7) \nIf a candidate misses a paper for any reason, separate examination in that \npaper shall not be arranged for him/her. \n8. \nADMISSION TO EXAMINATION.—(1) No candidate shall be \nadmitted to the examination hall who does not hold a certificate of admission issued by \nthe Commission and Original CNIC. An admission certificate generated or down \nloaded from FPSC website shall be accepted. Intimation about examination centre and \nRoll No. may be down loaded from FPSC website, if not received through post. \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -177 \n \n \n \n(2) \nA candidate who arrives at examination hall/centre late than the time \nmentioned in Admission Certificate & date sheet, he/she shall not be allowed to sit in the \nexamination. \n \n9. \nEFFECT OF INELIGIBILITY.—(1) Candidates will be admitted to the \nexamination provisionally at their own risk subject to their being found eligible in all \nrespects. On detailed scrutiny of the applications after the announcement of result of the \nwritten part of the examination, if any candidate is found ineligible in any respect under \nthese rules for the examination his/her candidature shall be cancelled/ rejected regardless \nof the fact whether he/she has appeared in the examination or qualified therein. \n \n \n(2) \nThe result of any candidate, whose candidature is rejected on any ground, \nshall not be declared, irrespective whether he/she, failed/passed the examination \n \nNote: To avoid ―INCONVENIENCE‖, candidates are advised in their own \ninterest to make sure before appearing at the examination that they fulfill all \nrequirements of the rules, relating to the examination. \n \n10. \nQUALIFYING MARKS IN WRITTEN EXAMINATION.—(1)   A \ncandidate who fails to secure at least 40% marks in any of the compulsory subject/paper \nand 40% marks in any of the optional subject/paper and 50% marks in the Aggregate \nshall be considered to have failed in written examination and shall not be eligible for \nPsychological Assessment and Viva Voce. \n \n(2) \nNo grace marks shall be allowed. \n \n(3) \nOnly those candidates who are declared qualified in written examination \nand found eligible in all respects shall be called for Psychological Assessment and Viva \nVoce. \n \n11. \nPSYCHOLOGICAL ASSESSMENT.—All candidates called for Viva \nVoce shall be required to undergo Psychological Assessment, comprising written tests \nand group tasks. Such tests are designed to assess abilities, attitude and personality \ncharacteristics of the candidates with special regard to their aptitude for the Civil \nServices. Separate marks are not awarded for the Psychological Assessment. However, \n200 marks assigned to Viva Voce also reflect the performance on Psychological \nAssessment. Candidates must bring their National Identity Cards and two copies of recent \nphotographs when summoned for Psychological Assessment. If a candidate remains \nabsent in the Psychological Assessment, he/she shall not be allowed to appear for Viva Voce. \n \n12. \nVIVA VOCE.—(1) There shall be a Viva Voce of 200 marks. \n \n \n(2) \nEach candidate who is declared qualified in written part of the \nexamination shall be interviewed by a Board which shall have before them a record of \nhis/her career, both academic and extramural. He/she shall be asked questions on matters \nof general interest. The object of the interview is to assess his/her suitability for the \nservices for which he/she is entered and in framing their assessment, the Board shall \nattach particular importance to the moral and ethical qualities of the candidates, his/her \nintelligence and alertness of mind, his/her vigor and strength of character and his/her \n\nPage -178                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \npotential qualities of leadership, knowledge and analytical abilities. The Board shall take \ninto consideration his/her extramural activities such as sports, debates, hobbies, etc., and \ntheir effect on his/her physique and character, in assessing his/her merit. \n \n(3) \nAll candidates are expected to have basic knowledge regarding Islam, \nPakistan and Current Affairs. Questions may be asked in the Viva Voce on these subjects. \nPersons securing less than pass marks in these subjects shall not be considered for \nappointment to Government jobs, irrespective of their proficiency in other fields. \nHowever, the Non-Muslim candidates shall not be asked any question regarding Islam. \n \n(4) \nA candidate called for Viva Voce Test, shall be required to bring his/ her \noriginal documents, CNIC and Admission Certificate on the date he/ she appears for Viva \nVoce Test. These will be returned on the spot if found in order. Any document found to \nhave been tampered with, shall be liable to be retained and the candidate, liable to be \ncriminally prosecuted in addition to being permanently debarred from the Commission‘s \nExaminations and selections and from Employment under Government. \n \n(5) \nA candidate who fails to secure at least 50% marks in Viva Voce (i.e. 100 \nmarks) shall be considered to have failed and shall not be eligible for appointment. \n \n13. \nDETERMINATION OF FINAL MERIT & ANNOUNCEMENT OF \nRESULT.—(1) The candidates who qualify in written examination and Viva Voce, their \nfinal merit shall be determined by adding marks obtained in the written examination and \nviva voce. \n \n(2) \nWhen total marks (written examination + viva voce) of more than one \ncandidate are equal, the one who gets more marks in viva voce shall be treated as higher \nin merit. If marks in viva voce are also equal, the one who gets more marks in \ncompulsory subjects shall be treated as higher in merit. If marks in compulsory subjects \nshall be also equal, the one who is older in age shall be treated as higher in merit. \n \n(3) \nThe candidates who pass the written examination shall be intimated \nindividually as well as through website but the candidates who fail in written examination \nshall not be informed individually. They may download detail mark sheets from FPSC‘s \nwebsite. \n \n(4) \nOnly FPSC is authorized to announce the result of the examination. \n \n14. \n(1) The Government sometimes announces public holidays at a short \nnotice. The FPSC examinations/ interviews shall not be affected by such announcements, \nunless a decision on postponement is conveyed to the candidates. \n \n(2) \nThe Commission reserves the right to change the schedule of the \nExamination as well as to cancel any paper(s) or the Examination without assigning any \nreason. \n15. \nAppointment.—(1) The candidates securing highest places on the \ncombined results of the Written Examination, Psychological Assessment and Viva Voce \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -179 \n \n \nand eligible for appointment shall be recommended by the Commission in order of merit \nupto the number of advertised vacancies. \n \n(2) \nSuccess in the Examination confers no right to appointment, as the \nappointments are made by the Government in accordance with the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973 and fulfillment of the required \nformalities. \n \n16. \nReserve Merit List/Alternate Nomination.— (1) Once the process of \nselection against advertised vacancies is completed, the Commission shall maintain the \nReserve merit list till commencement of the Specialized Training Program (STP). \n \n(2) \nIn case a recommended candidate tenders his unwillingness to join the \nSpecialized Training Program (STP) to the Establishment Division and request of \nEstablishment Division for alternate nomination reaches to the Commission before the \ncommencement of STP, the Commission shall nominate the next candidate on merit from \nthe reserve merit list against the vacancy. \n \n(3) \nThe vacancies of a non-joiner, reported to the Commission after \ncommencement of STP shall not be entertained and carried over to next examination. \n \n(4) \nOn commencement of the STP, the reserve merit list shall no longer be \nvalid and the process of Section Officers Promotional Examination shall stand completed \nand closed. \n \n17. \nWarning.—(1) A candidate who knowingly furnishes particulars which \nare false, or suppresses material information, or attempts to influence the Commission, or \nofficers or members of the staff of the Commission, or tries to obtain support for his/her \ncandidature by improper means, or deliberately submits forged certificates, or tampers \nwith the entries in his/her age, educational and other certificates, or misbehaves in the \nexamination hall or uses unfair means including use or attempted use of mobile phone or \nother electronic device for copying, or is found guilty of misconduct during Written \nExamination, Psychological Assessment and Viva Voce and uses filthy and unethical \nlanguage in the Answer Book(s)during written examination, may be disqualified for this \nand/or subsequent examinations/selections held by the Commission and/or criminally \nprosecuted and debarred from future and/or removal from existing employment under \nGovernment. \n \n(2) \nIf during the conduct of Examination at a centre/hall, any candidate is \nfound in possession of mobile phone or likewise devices, he/she shall be prosecuted \nunder the rule-17(1). \n \n(3) \nA candidate who, even after his/her appointment, is found to have \nknowingly furnished particulars which are false, or to have suppressed material \ninformation shall be liable to dismissal from Service. \n \n18. \nDepartmental \nPermission \nCertificate.–Departmental \nPermission \nCertificate (DPC) as at Annex-A of the Application Form may be provided within 10 \ndays of the closing date. However, candidate shall submit an advance copy of application \non prescribed form to FPSC on or before closing date to avoid rejection due to delay that \nmay occur in processing of DPC by the Government channels. \n\nPage -180                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n19. \nCorrespondence.– All correspondence may be addressed to Secretary, \nFPSC. Candidates should not write their postal addresses care of Post Box Number etc. as \nPostal Authorities do not accept registered letters for such an address. In all \ncorrespondence in connection with Applications, (before receiving Roll Numbers) full \nname of candidates, CNIC number, contact number and name of the post/examination \napplied for, should be mentioned. \n \n20. \nChange of address shall be reported to the FPSC immediately. \n \n21. \nRecounting.—Answer Books are secret documents and cannot, therefore, \nbe permitted to be seen by the candidates or their representatives nor re-examination of \nAnswer Books/Scripts shall be allowed under any circumstances. A candidate desirous of \ngetting his/her marks, awarded by the examiners re-counted may submit his/her request, \nso as to reach FPSC within thirty days of the date of display on FPSC‘s website/issue of \nResult Card/Marks Sheet/ alongwith a Treasury Receipt of Rs.500/- per paper as fee for \nre-counting of marks only. No such request shall be entertained, thereafter. \n \n22.    REPRESENTATION AND REVIEW PETITION.—(1) A candidate \naggrieved by any decision of the Federal Public Service Commission may, within thirty \ndays of communication of decision, make a representation to the Commission and the \nCommission shall decide the representation within fifteen days after giving the candidate \na reasonable opportunity of hearing. \n \n(2) \nA candidate aggrieved by the decision of the Commission made under \nsub rule (1) may, within fifteen days of communication of decision, submit a review \npetition to the Commission and the Commission shall decide the review petition within \nthirty days under intimation to the petitioner. The decision of the Commission on review \npetition shall be final. \n \n(3) \nSave as provided in ―Federal Public Service Commission Ordinance, \n1977‖, no order made or proceeding taken under ―FPSC ORDINANCE, 1977‖, or rules \nmade hereunder, by the Commission shall be called in question in any court and no \ninjunction shall be granted by any court in respect of any decision made or taken in \npursuance of any power conferred by, or under, ―FPSC Ordinance, 1977‖. \n \n(4) \nAny candidate aggrieved by a decision of the Commission under sub-rule \n(2) may, within thirty days of the decision, prefer an appeal to the High Court. \n \n(5) \nEach representation and review petition duly signed shall be entertained \nonly if accompanied with Original Treasury Receipt of Rs.500/- in each case. \n \n23.   SPECIALIZED TRAINING PROGRAM.— (1) The candidates \nrecommended for appointment as Section Officer on probation shall be required to \nundergo Specialized Training Programme (STP) having 600 Marks. \n \n(2) \nThe format and content of the Specialized Training Program shall be the \nsame as prescribed for officers of Office Management Group. \n \n(3) \nQualifying threshold in STP shall be 45 percent. \n \n24. \nFINAL PASSING OUT EXAMINATION.— (1) After successful \ncompletion of Specialized Training Programme (STP), the probationers shall have to \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -181 \n \n \nappear in the Final Passing Out Examination (FPOE) of 1000 marks to be conducted by \nFPSC. \n \n(2) \nThe subjects/ papers and distribution of marks for FPOE shall be the \nsame as prescribed for officers of Office Management Group. \n \n(3) \nQualifying threshold in each paper and in aggregate for FPOE shall be \n45%. \n \n25. \nINTER-SE-SENIORITY.—For the purpose of determining the Inter-Se-\nSeniority of the SOPE qualified and nominated candidates the marks obtained by a \nqualified candidate in SOPE (Written Examination, Psychological Assessment and Viva \nVoce) held by the Commission shall be added to the marks obtained by him/her in the \nSpecialized Training Program and the marks obtained in the Final Passing Out \nExamination in the first attempt. \n26. \nAPPLICATION OF RULES.—The Occupational Groups and Services \n(Probation, Training and Seniority) Rules, 1990 and Occupational Groups and Services \n(Final Passing Out Examination) Rules, 2003 shall be applicable mutatis mutandis, to the \nprobationers of SOPE. \n27. \nThis issues with the concurrence of Establishment Division vide their \nletter No. 7/4/2014.T.V, dated 02-12-2014 and 22-4-2015 and FPSC as required vide \nEstablishment Division‘s O.M No.1/2/78-DV, dated 27-8-1978. \n[No. F. 7/1/2014 (SOPE)-PPE.] \n \n \n \n  \n \n \n \n          DR. SYED HYDER ALI, \n  \n \n  \n \n \n \n \n    SECRETARY \n \n \n \n \n \n \n \n \n \n\nPage -182                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nAppendix-I \nSUBJECTS FOR WRITTEN EXAMINATION FOR SECTION OFFICERS \nPROMOTIONAL EXAMINATION \n(1) \nCompulsory Papers \nPaper-I: Essay           (50 Marks time:2 Hours) \nPaper-III General Knowledge  \n     100 Marks  \n \nTime: 03 Hours \n(i) \nEvery Day Science (20 Marks) \n(ii) Islamiat \n \n \n(20 Marks) \n(iii) Pakistan Affairs (30 Marks) \n(iv) Current Affairs (20 Marks) \n \nThe Non-Muslim candidates have the option \neither to take/attempt Islamiat portion of \nPaper-III or otherwise the marks obtained by \nthem in the portion of Pakistan Affairs shall \nbe treated as out of 50 marks in lieu of both \nIslamiat and Pakistan Affairs.  \nPart-II: English (Precis and Composition) \n(100 Marks \n \nTime: 03 Hours \nPrecis \n \n \n= \n30 Marks \nComprehension  \n \n= \n30 Marks \nGrammar  \n \n= \n40 Marks \n \n \n \nPaper-IV Specialized Paper for Office Management-I  \n100 Marks  \n \nTime: 03 Hours \n(i) \nHuman Resource Management          (30 Marks) \n(ii) \nBasic Concepts of Quality Management  (20 Marks) \n(iii) Information Technology and Use of MS Office (20 Marks) \n(iv) General Financial Rules Vol.I and Vol.II, System \n \nof Financial Control and Budgeting, Role of Public \n \nAccounts Committee \n \n(30 Marks)  \n  \n \n \nPaper-V Specialized Paper for Office \nManagement-II  \n100 Marks  \n \nTime: 03 Hours \n(i) \nCivil Servant Act,1973 and Rules made \nthere under  (20 Marks) \n(ii) Federal Public Service Commission \nOrdinance 1977 and Rules made there \nunder \n(20 Marks) \n(iii) Rules of Business,1973 (20 Marks) \n(iv) Secretariat Instructions and Office \nProcedures \n \n           (20 Marks) \n(v) Public Sector Companies (Corporate \nGovernance) Rules 2013 \n(vi) PPRA Ordinance and Rules 2004. \n \n \n \n \n \n \n \n(2) \nOptional Subjects/Papers \n \nCandidates are required to select two optional subjects, carrying 100 marks \neach, one from each of the following Groups: \n \n(3) \nDetailed contents of syllabus is available at Annex-I. \nCode \nNo. \nGroup-I \nEach Subject carries 100 marks \nOpt only one subject from this \nbox \n1 \nAccountancy and Auditing \n2 \nBasic Mathematics and Statistics \n3 \nBusiness Administration \n4 \nComputer Science \n5 \nDevelopment Economics \n6 \nEconomy of Pakistan \n7 \nPublic Administration \nCode \nNo. \nGroup-II \nEach Subject carries 100 marks Opt only \none subject from this box \n8 \nConstitutional Law including Constitution \nof Pakistan \n9 \nEnglish Literature \n10 \nGeography \n11 \nHistory of Pakistan and India \n12 \nHistory of USA \n13 \nInternational Relations \n14 \nPolitical Science \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -183 \n \n \nGUIDELINES OF THE SYLLABUS \nSyllabi: The Syllabi for compulsory and optional papers shall be as under: \n \nPaper-I: Essay: Candidates shall be required to write one or more essays in English from \nsix topics. \n \nPaper-II: \nGrammar, Precis and Composition: \n \n(i) \nPrecis: Candidates should have the ability to present a precis of a given \npassage which would be selected from current, economic, social, cultural \naffairs. \n(ii) \nComprehension: Two unseen passages from current, social, economic, \ncultural, political or international affairs will be given with fixed reading \ntime and multiple choice questions will be asked to be answered. \n(iii) \nGrammar, Vocabulary and Translation: The Candidates will be tested \nin correct usage of English Grammar including synonyms and antonyms, \nVocabulary and Translation (English to Urdu and Urdu to English). \n \n \nSuggested Readings: \n \nEnglish Idioms \n \n \n \nMcMordie \n \n \nPractical English Usage   \n \nSwan (OUP) \n \nA Practical English Grammar \n \nThomson & Martinet \n \nA University English Grammar \n \nR. Quirk & S. Greenbaum \nPaper-III: General Knowledge: \n \n(i) \nEvery day Science  \n \n \nNature of Science, Brief History of Sciences with special reference \nto contribution of Muslims in the evolution and development of \nscience; \n \nPhysical Sciences including Universe, Galaxy, Solar System, Sun, \nEarth and Minerals, Energy—sources and resources of energy, \nenergy conservation; \n \nBiological Sciences including basis of life, a brief history of plant \nand animal kingdom.  \n \nGlobal warming and climate change.  \n  \n \nSuggested Readings: \n \nPrinciples of Animal Biology \n \nKhan M. Rafiq \n \nGuide to Science   \n \n \nIsaac Asimove \n \nExploring Life Sciences \n \n \nTuber, Kilburn, Howell \n\nPage -184                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(ii) \nIslamiat: \n \n \nIslam—Its concept and meaning, Islamic concepts of Universe and \nHumanity, Man as Vicegerent of Allah, Main Characteristics of \nIslamic Ideology; \n \nFundamental Beliefs and Practices of Islam: Tuheed (unity of \nAllah), Risalat (Finality of Prophethood), Akhrat (Day of \nJudgement), Slat, Soum (Fasting), Zakat, Hajj, Jehad; \n \nSources of Shariah: The Qur‘an, Sunnah, Ijma (Consensus), Qiyas \nand Ijtejad (reasoning);  \n \nIslamic Way of Life: (a) Social System in Islam (b) Morality in \nIslam (c) Islamic Political System (d) Islamic Economic System (e) \nIslam and other Civilization (f) Islam and Terrorism. \n \n Suggested Readings: \n \nIslamic Nizam-e-Hayat \n  \n \nKhurshid Ahmed  \nIslam: Its meaning and Message \n \nKhurshid Ahmed \n \nIntroduction to Islam \n \n \nDr. Hamidullah \nHaqeeqat-i-Deen  \n \n \nMoulana Ameen Islahi \n \n(iii) Pakistan Affairs: \n \nIdeology of Pakistan-Definition and historical aspects; \n \nPakistan Movement and Political Developments Since 1947. \n \nDefense of Pakistan, Terrorism and Counter Terrorism.  \n \nEducation and Health System of Pakistan.  \n \nGeography of Pakistan: Land, People, Natural Resources, \nEnvironment, Global Warming and Natural Disasters, Languages, \nEthnicity in Pakistan, Rural and Urban Tensions.   \n \nAgriculture and Industry.  \n \n Suggested Readings: \n \nGeography of Pakistan \n \n \n \nK.U.Kureshi \nThe Making of Pakistan \n \n \n \nK.K.Aziz \nUlema in Politics  \n \n \n \nI.H. Qureshi \nIdeological Orientation of Pakistan  \n \nAl-Mujahid Sharif \nTowards Pakistan \n \n \n \nWaheed-uz-Zaman \n(iv) Current Affairs \n \nPakistan‘s relations with its neighbours: Afghanistan, Iran, China, \nand India; \n \nPakistan‘s relations with Muslim World \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -185 \n \n \n \nPakistan‘s relations with the United States, Russia, United Kingdom \nand European Union \n \nPakistan‘s relations with Central Asian, ASEAN and African \nCountries. \n \nPakistan‘s role in Regional and International Organizations \n \nW.T.O and GSP Plus \n \nIssues in Pakistan Politics \n \n Suggested Readings: \n \nPolitics in Pakistan \n \n \n \nKhalid B. Sayeed \nPakistan‘s Foreign Policy  \n \n \nS.M. Burke \nPakistan‘s Foreign Policy  \n \n \nShahid M. Amin \nPakistan in 20th Century: A Political History  \nLawrence Ziring \nThe Military and Politics in Pakistan \n \nHasan Askari Rizvi \nThe Security of South Asia  \n \n \nStephen P. Cohen \nPaper-IV: \nSpecialized Paper for Office Management-I \n(i) \nHuman Resource Management: \n \n \nDefinition, Significance and Scope of Human Resource \nManagement \n \nOrganization— Types of Organization, Theory of Organization, \nPrinciples of Organization, Organization of the Federal and \nProvincial Governments, Public Sector Enterprises \n \nApproaches to Human Resource Management \n \nPersonnel Administration—Tools of Personnel Management: \nSelection, Training, Promotion, Compensation, Discipline. \n \nCommunication, Communication Channels and Principles of Public \nRelations  \n \nHuman Behaviour and Organizations. \nSuggested Readings: \nHuman Resource Management  \n \n \nH.T.Graham & Roger Bennett \nManagement \n \n \n \n \nJames A.F. Stoner, R.Edward \n \n  \n \n \n \n \nFreeman, Daniel R.Gilbert Jr. \n(ii) \nBasis Concepts of Quality Management \n \nISO-9000, \nISO-13000, \nother \ncertifications \nregarding \nquality \nmeasurement, \n \nManagement, Management for Results, Setting Performance Goals \nand Targets, \n\nPage -186                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nJob Analysis: Job Description, Job Specification, Performance \nEvaluation, \n \nSuggested Readings: \n \nQuality Management Systems: \n A Practical Guide Howard S Gitlow \n \nQuality Management- Principles & Practice Geoff Vorley & Fred Tickle \n \nPutting Total Quality Management to Work Marshal Sashkin &  \n \n \n \n  \n \n \n \n \nKenneth J.Kiser  \n(iii) Information Technology and MS Office \n \nFundamentals of Computer: CPU, Memory Devices, Types of \nComputers, Characteristics of Computer and Related Material \n \nApplication Software: Microsoft Word, Microsoft Power Point, \nMicrosoft Excel \n \nSearch Engines, Web Design, Email, Internet Surfing, Social \nNetworking (Facebook, Twitter, etc.) \n \nGeneral Introduction to Virus and Antivirus utilities.  \n \nProgramming Languages \n \nSuggested Readings: \n \nUnderstanding Computers: Today and Deborah Morley, Charles Parker Tomorrow \n \nMS Office Handbook \nOptional Papers \n1. \nAccountancy and Auditing \n \nPrinciples of Accounting and their applications to all types of Business \nOrganizations— Banking, Insurance, Investment, Trading and Industrial Concerns, \nAccounting for non-profit Organizations, Work-sheet, Financial statements, Financial \nReporting, Financial Analysis and Budgeting, Depreciation, Partnership.  \n \nPrinciples of Auditing, The Accounting System, its importance to Independent \nAudit, Internal Control, Internal Audit, Rights and Duties of Auditors. Professional \nLiabilities of an Auditor, Application of Auditing Principles and Techniques to all Types \nof Trading, Commercial, Industrial, Banking, Insurance and Investment under-takings, \nAudit programme, Special Audit Investigation of actual or suspected Frauds, Limitations \nof Audit, Audit Report, Certificates and Opinion as required under Companies Act, \nSecurities Exchange Authority Rules, Auditing and EDP Systems.  \n \nSuggested Readings: \n \nAccountancy  \n \n \n \n \nPickles, W. \n \nPrinciples and Practice of Book Keeping & Accounts \nVickery, B.G.  \n \nAuditing  \n \n \n \n \nDicksee, L.R. \n \nCompanies Act 1984 Practical Auditing \n \nSpiecer and Pegler \n \nPrinciples and Procedure of Auditing  \n \nKh. Amjad Saeed \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -187 \n \n \n2. \nBasic Mathematics and Statistics \n \nA. \nBasic Mathematics \nOrder of Arithmetic Operations, Placing and Decimal Point, Computation, \nSignificant Digits, Weights, Measures, Directed Numbers, Operations with Zero \nand with One, Simple Functions and their Graph Linear Equation, Ratios and \nTrigonometric Functions, Linear Inter-polations Square Roots, Exponents and \nradicals, Permutations and Combination. The Binomial Expansion, Mathematics, \nApplied to Business Operations. Murices, Differentiation.  \n \nB. \nStatistics  \nIntroduction-Nature of Statistics. Common Statistical measures, and Samples, \nStatistical measures of Data Statistical-Description of Data, Probability. The \nBinomial Distribution, Estimation of Parameters, Inference Concerning Two \npopulations. Correlation and Prediction, Simple Regression, Analysis of Variance, \nChi-Square, Index Number.   \n \nBooks Recommended: \n \nMathematics Essential for \n \n \nWalker, H.M. \n \nElementary Latest Ed. \n \n \n \nBusiness Mathematics. \n \n \nRosenberg, R.Lewis H.Poe, R.W \n \nElementary Statistical Concepts. \n \nWalpole, R.T \n \nBasic Statistics for Business and \n \nHoel, P.C & Jessen, R.J.  \n \nEconomics \n \nIntroduction to Statistics \n \n \nSteel, R.D. and Torrie, J.H \n \nBusiness Statistics  \n \n \nSyed, N.A. and Gill, G.H \n \nModern Elementary Statistics \n \nFreund, John E \n \nStatistics for Business \n \n \nWhitehead P. and Whitehead, G. \n3. \nBusiness Administration \nManagement: Nature and Scope of Management-Different Schools of thought, \nPlanning—Planning process; Planning tools; Change Management, Organization—Type \nof Organization; Theory of Organization; Group dynamics; Staffing; Actuating—\nLeading; Approaches to Leadership—Coordinating; Communicating; Motivating. \nMarketing: An overview of Marketing; Marketing‘s Role in Society and inside a \nFirm; Environment of Marketing; Strategic Planning and Marketing;     \nFinancial Management: Nature and Scope of Financial Management; Interpret-\nation of Financial Statement—Ratio analysis, Trend analysis— Common  size analysis; \nTime Value of Money—Concept of TVM; Net Present Value; Pay Back period; Internal \nrate of return; Working Capital Management— Cash Management; Receivable \nManagement; Inventory Management; Accounting—Accounting Cycles, Preparation of \nFinancial Statements; Balance Sheet, Income Statement.  \n \n\nPage -188                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nSuggested Readings \n \nManagement  \n \n \n \nJames A.F. Stoner & Charles Wank \n \nFundamentals of Marketing  \n \nWilliam J.Stanton \n \nFundamentals of Financial Management  \nVan Horn \n4. \nComputer Science \nOperating System: Function/Types of operating system, Processes, Inter process \n \nCommunication / Synchronization/Co-ordination, Process Scheduling Policies, \n \nVirtual \nMemory \nManagement \nTechniques; \nPaging/ \nSegmentation, \nFile \n \nManagement Systems.   \nComputer Networks: LAN/WAN/MAN, Communication channels  \nInternet, \n \nNetwork layer structure, ISO Internet Protocol, OSI/TCP/IP  \nreference model. \nStructured and Object Oriented Programming: Basics of C/C++ environment, \n \nmemory concepts, operators, control structures, selection structures, Array & \n \nfunctions/methods, classes & data Abstractions, inheritance and polymorphism. \nData Base Management: Data Models, E-R Models, Relational Database \n \nconcepts, SQL, Normalization, Database Design. \nWeb Programming: HTML,CGI, PERL, Java: Applet/Script, WWW, Web based \n \ninterface Design. \nComputer Graphics: Fundamentals of input, display and hard copy  \ndevices, \n \nscan conversion of geometric primitives, 2D and 3D geometric transformations, \n \nclipping and windowing, scene modeling and animation, algorithms for visible \n \nand surface determination.  \n \nSuggested Readings \n \nComputer Concepts  \nJ.J. Parsond & D.Oja \n \nJava Script: The Definitive Guide \nD. Flanagan \n \n \n \nThe HTML Source Book \nI.S. Graham \n \n \n \nComputer Science: An Overview \nJ.G. Brookshear  \n \nJava: An Object First Approach \nF.Culwin \n \n \nAlgorithms and Data Structures \nN.Wirth \n \nIntroduction to Database Systems \nC.J. Dat & Addison Wesley \n \nComputer Networks \nS. Tanenebaum   \n \nOperating System Concepts \nSilberschatz & J. Peterson,  \n \n \nComputer Graphics: Principles and Practice \nFoley/Van Dam/Feiner/Hughes \n \nComputer networks and Internet \nD.E.Comer \n \n \nData Base Processing, Fundamentals-design \nDavid M. Kropnke \n \nImplementation \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -189 \n \n \n5. \nConstitutional Law including Constitution of Pakistan \n \nConstitutional Law— Principles of Constitutional Law with special \nreference to United Kingdom, United States of America, Pakistan and India.  \n \nConstitutional developments in Pakistan since 1947, 18th ,19th and 20th \namendments in the Constitution, Inter-Governmental Relationship: Political \nand fiscal including National Finance Commission Award and Water \nAccord, Cabinet, legislative and judicial system, fundamental rights, \nPrinciples of Policy, Provincial Autonomy, Procedure for amending the \nconstitution, control of natural resources, etc.  \nSuggested Readings: \nConstitution of Pakistan \n \n \n \n \nMonir, M. \nConstitutional Development of Pakistan \n \n \nChoudhry, A.G. \nGovernments and Parties in Continental Europe \n \nLowell, A.L. \nIntroduction to the Study of the Law of the Constitution  \nDicey  \n6. \nDevelopment Economics \n Introduction, and Understanding Economic Development \n Theories of Economic Growth and Development  \n The Structure of a Dual Economy, Rural-Urban Migration and Development \n Agricultural Transformation and Rural Development \n Population, Labour Markets, Income Distribution and Poverty Alleviation  \n The Role of State and Institutions \n The Environment and Sustainable Development \n The Link between Trade and Development \n Foreign Aid, and Financing Development  \n Microfinance and Micro-development topics \n Theory of Comparative costs, Arguments for Protection, Balance of \npayments, International liquidity, International Money and Banking \nInstitution. \nSuggested Readings: \nEconomic Development \n \n \nTodero, Michael &  \n \n \n \n \n \n \nStephen Smith \nEconomics of Development  \n \nPerkins, D.H., S.Radelet, D.R.  \n \n \n \n \n \nSnodgrass, M.Gillis, \n \n \n \n \n \nM.Roemer  \nDevelopment Economics   \n \nRay D \nThe Handbook of Development \n \nH.B. Chenery and T.N Srinivasan \nEconomics \n \nFactors in Economic Development  \nCairncross, A.K \nForeign Aid Theory and Practice in  \nWolf, Jr. DC \nSouthern Asia \nIntroduction to International Economics \nSnider, D.A. \n\nPage -190                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n7. \nEconomy of Pakistan \n \nPlanning Experience of Pakistan: A critical evaluation of the strategy of \neconomic planning. \n \nAgricultural Development in Pakistan: Changes in Agricultural Policies over \nplan periods, Major Monetary and Fiscal measures to promote Agricultural development, \nGreen Revolution Strategy and its implications for growth and redistribution, Land \nReforms and changes in the Tenure System 1950—1980, Cooperative Farming.  \n \nIndustrial Development in Pakistan: Early industrialization strategy, Creation of \nFinancial and Development Institutions, Major monetary and fiscal measures to promote \nindustrial development, changing role of public sector over the plan periods, Evaluation \nof Nationalization Policy, Concentration of industrial income and wealth.  \n \nRole of Foreign Trade and Aid in economic development: Trends in Pakistan‘s \nBalance of Payments, Changes in direction of trade, Trends in Pakistan‘s major exports \nand imports, Causes of significant changes in the trends, the role of migration and \nremittances in Pakistan‘s economy, costs and benefits of Foreign Aid. \n \nPrivatization, denationalization and deregulation, conceptual and operational \naspects. International comparisons.    \nEnergy Issues facing Pakistan \n \nSuggested Readings: \n \nUnder Development and Agrarian  \n \n \nMahmood Hassan Khan \nStructure in Pakistan \n \n \nStudies in Economic Development with  \n \nGhouse, A \nSpecial Reference to Pakistan  \n \nThe Economics of Developing Countries \n \nHynit, H. \nThe Economy of Pakistan \n \n \n \nKhawja Amjad Saeed \nIssues in Pakistan Economy  \n \n \nAkbar Zaidi \nEconomic Survey of Pakistan \n \n \nMinistry of Finance \n8. \nEnglish Literature \n \nThe paper will cover the study of English literature from 1798 to 1900 with special \nreference to the works of  W. Blake, Wordsworth, Shelley, Keats, Byron, Charles Lamb, \nDickens, Tennyson, Robert Browning, Hardy, George Eliot, J.S. Mills, Ruskin and Oscar \nWilde.  \n \nEvidence of first-hand reading will be required. The paper will be designed to test \nnot only the candidates knowledge of the prescribed authors works but also their \nunderstanding of the main literary trends during the period. Questions having a bearing \non the social and cultural back-ground of the Period also be included. \n \nSuggested Readings: \n \nA Guide to English Literature \n \nFord, B. Pelican Series 7 Vols \n \nHistory of English Literature  \n \nLegouis and Cazmian \n \nHistory of English Literature  \n \nHudson \n \nThe 19th Century Back Ground \n \nBasil Willey \n \n20th Century Views  \n \n \nAbrahams, M.H. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -191 \n \n \n9. \nHistory of Pakistan and India \n \nArrival of European nations—decline and fall of Muslim Rule, contributions of \nShah Wali Ullah, Syed Ahmed Shaheed and Sir Syed Ahmed Khan towards regeneration \nof the Muslim—Hindu reform movements and anti-Muslim role of Hindu leaders.  \n \nConstitutional reforms of the British Government and growth of the Political \nParties— Indian National Congress, All India Muslim League.  \n  \nPartition of Bengal, Simla Deputation, Role of Nawab Mohsin-ul-Mulk, Nawab \nViqar-ul-Mulk, Syed Ameer Ali, the Agha Khan and other Muslim leaders, Luknow pact; \nKhilafat movement. Contribution of Maulana Muhammad Ali, Allama Iqbal, Quaid-i-\nAzam Muhammad Ali Jinnah for Muslim uplift and welfare.  \n \nNehru report, Quadi-i-Azam‘s Fourteen Points, Allama Iqbal‘s Allahabad Address \n1930, Round Table Conference. The Congress role in the provinces, Lahore Resolution \n1940, various missions and plans for the partition of the sub-continent. Quaid-i-Azam as \nan organizer of the Muslim League Muslim leader and maker of Pakistan.  \n \nConstitution making in Pakistan—various attempts at constitution making. \nDifficulties in establishing a parliamentary democracy, imposition of various Martial \nLaws, nature of Pakistan‘s economy, development plans. Role of foreign aid.  \n \nSeparation of East Pakistan, causes and effect: Pakistan and the World—major \npowers, Islamic world, relations with India. Social and intellectual trends after 1947. \nContribution of Quaid-i-Azam as First Governor General and Liaquat Ali Khan as first \nPrime Minister.  \n \nSuggested Readings: \n \nConstitutional History of India \n \nKeith A.B. \nGovernment & Politics in Pakistan \n \nAhmad Mushtaq. \nPakistan & India \n \n \n \nG.W. Choudhry \nPolitical System in Pakistan  \n \nKhalid Bin Saeed \nPakistan the Formative Phase \n \nKhalid Bin Saeed \nPolitical Parties in Pakistan Vol. I &II \nAfzal, Rafique.  \nTwo Nation theory  \n \n \nShafiq Ali Khan  \nThe British Raj in India \n \n \nS.M. Burke, Salim Al-Din Qureshi \n10. \nHistory of USA \n Introduction: From ancient times to 1492, Advent of the Europeans to British \nsupremacy (1492-1606) \n USA as a British Colony (1606-1783) \n USA as an Independent Country (1783-1819) \n Expansion of USA: From 13 to 50 States (1820-1949) \n Constitution of the USA: Salient Features \n\nPage -192                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n Civil War between the North and the East (1850-1869) \n Industrialization and its emergence as one of the world powers (1870-1916) \n USA‘s role in the Two World Wars (i.1914-1918, ii.1939-1945) \n Post 1945 world scenario & emergence of USA & USSR as the Two World \nPowers. \n American Role in patronizing UNO and International Organizations 1945-\n2012 \n American Role in Cold War and its emergence as the Sole World Power \n(1945-1990) and Pakistan‘s Role in this connection \n International Concerns of USA: An Overview \n The War on Terror and the Role of Pakistan and USA (2001-2012) \n  Global perception of the USA. \n \nSuggested Readings: \n \nThe Ideological Origins of the American  \n \nBailyn. Bernar, 1992 \n \nRevolution  A Pocket History of the                              Commager, H. and  \n \nUnited States \n \n \n \n \nNevins, Allan,1967 \n \nPainless American History   \n \n \nCurt Lader, 2009 \n \nThe Politically Incorrect Guide to American   \nE.Woods, Thomas Jr., \n \n \nHistory 2004 \n \nThe Civil War; A Narrative  \n \n \nFoote, Shelby,1986 \n \nThe American Political Tradition and the Men  \nHofstadter.  \n \n \nWho Made it. \n \n \n \n \nRichard,1948 \n \nUS-South Asian Relations 1784-1940: A History \nIftikhar H. Malik, ed., \n \nPerspective 2006 \n \nThe Tragedy of Great Power Politics   \n \nMearsheimer,  \n \n \n  \n \n \n \n \n \nJohn,2001 \n \nEnlightenment Revolution and the Birth \n \nNelson, Craig, \n \nof Modern  Nation 2006  \n \n \n \nThomas Paine, \n \nThe USA :1917-1980 \n \n \n \nSmith, Nigel,2006 \n \nAmerican Colonies: The Selling of North America   \nTaylor, Alan,2002 \n \nWhite Over Black: American Attitudes Toward the \nWinthrop D.Jordan \n \nNegro 1550-1812  \n \nThe Complete Book of U.S. Presidents 2005 \n \nWilliam. A. De \n \n  \n \n \n \n \n \nGregorio, \n \nA people‘s History of the United States:1492  \nZinn, Howard,1980 \n \nto Present \n11. \nGeography \n Cultural Geography: Concept of culture in Geography: human races and \ntheir distribution; major language families and their distribution; main  \nreligions \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -193 \n \n \n(Buddhism, Christianity, Hiduism, Islam, Judaism) and their spheres of influence; \ncultural diffusion; cultural regions of the world.  \n Environmental Geography: Human ecological adaptations; transformation of \nnature by man; environmental degradation and conservation; ecosystems and their \nmanagement; global ecological imbalances-problem of pollution, global warming, \nreduction in bio-diversity and depletion of forests.   \n Economic \nGeography: \nWorld \neconomic \ndevelopment-measurement \nand \nproblems; world resources and their distribution; energy crisis; the limits to  \ngrowth; \nworld agriculture— typology of agricultural regions; agricultural inputs and productivity; \nfood and nutrition problems, famine—causes, effects and remedies; human developments \nindicators, world industries—location patterns and problems; patterns of world trade. \n \n Population and Settlement Geography: Growth and distribution of world \npopulation; demographic attributes; causes and consequences of migration;  concepts of \nover—, under— and optimum population; carrying capacity of the physical environment; \nproblems associated with overpopulation; types and patterns  of rural settlements; \nhierarchy of urban settlements; concept of primate city and rank-size rule; functional \nclassification of towns; sphere of urban influence; rural-urban fringe; satellite town; \nproblems of urbanization.  \n Regional Geography: Regional geography of South Asia with special reference to \nPakistan under the following heads: Environmental setting (physical and climatic); \npopulation, hydrology; irrigation; agriculture; natural vegetation; mineral and power \nresources; major industries; trade and communication.  \n \nSuggested Readings: \n \nPopulation Geography \n \n \nBarrett, H \n \nHand Book of South Asia \n \n \nBradnock, R.W.A,  \n \nConcepts and Regions in Geography  \nDeblij, H.J.D.  \n \nThe Integrated Human Geography \n \nHome, B \n \nAn Introduction to Economic  \n \nKhan F.K \n \nGeography  \n \nGeography of Pakistan \n \n \nKhan F.K \n \nThe Geography of Economic Activity  \nThoman, Conklin and Yeats \n \nEnvironmental Geography: Science,  \nMarsh, W.M. and Grossa J.  \n \nLand Use and Earth Systems \n12. \nInternational Relations \n \nThe modern state system—history, basic features, evolving forms. \n \nInternational Relations as a field of study, Basic Approaches—Power, \nBalance of Power, Imperialism, Nationalism. \n \nInteraction between states—diplomacy, International Law, international \neconomic and trade linkages—pressures in world politics.  \n\nPage -194                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nEvolution of the International System since 1815 (Congress of Vienna) \nHistorical Overview.  \n \nWould War I,II, Decolonization, Rise of the Third world Alliance System \n(NATO, SEATO, CENTO, WARSAWPACT) Peaceful coexistence: Non-\nAligned Movement Theories of Peace and Security in Nuclear  Age \n(Deterrence, Limited war, Crisis Management etc.) Détente. \n \nForeign Policies of the Superpowers, major powers (USA,USSR, China) \nwith special reference to South Asia (India, Pakistan, etc.). \n \nRegional Security issues and crises (Afghanistan Crises, Iran—Iraq war, \nPalestine problem, Aparthied and South Africa, Namibia, Polish crises, \nEuro communism, Central American crises etc.). \n \n Suggested Readings: \nIssues in Global Politics \n \n \n \nGavin Boyd \nWorld Politics Since 1945  \n \n \nPeter Caluocorassi \nInternational Relations: Peace or War \n \nRichard Rosecrance \n \nRelations of Nations \n \n \n \nFrederick Hartman \nContending Theories of International Relations \nTames Dougherty \n \n13. \nPolitical Science \n \nWestern Political Thought: Plato, Aristotle, Machiavelli, Montesquieu, \nHobbes, Locke, Rousseau, Bentham, Mill \n \nMuslim Political Thought: Al-Farabi, Al-Mawardi, Al-Ghazali, Ibn-i-\nKhaldun, Iqbal \n \nThe nature and emergency of Modern state system, Islamic concept of state . \n \nPolitical concepts , Sovereignty, Law, Liberty, Equality, Rights and Duties. \n \nPolitical Dynamics: Public Opinion, Propaganda, Political parties, Pressure \nGroups. \n \nPolitical Institutions: Legislature, Executive, Judiciary, Political Elites, Civil \nand Military Bureaucracy. \n \nForms of Government: Monarchy, Democracy, Dictatorship, Unitary, and \nFederal, Presidential and Parliamentary. \n \nTotalitarianism: Fascism, Communism. \n \nLocal Self-Government: Theory and Practice with special reference to \nPakistan. The nature and emergence of Modern state system, Islamic \nconcept of state. \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -195 \n \n \n \nSuggested Readings: \n \nHistory of Muslim Philosophy \n \n \nM.M. Sharif \n \nComparative Politics: A Would View \n \nAlmond & Powell \n \nContemporary Political Analysis \n \n \nGarles Worth James \n \nHistory of Political Theory \n \n \nGeorge H.Sabine  \n \nPolitical Thought in Medieval Islam \n \nRosenthal \n \nPolitical Thought in perspective \n \n \nWilliam Edenstein \n \nPatterns of Governments  \n \n \nSamuel H. Beer, Adem  \n \n \n \n \n \n \n \nB. Ullam \n \nPakistan A Political Study  \n \n \nKeith Callard \n \nPolitics, Parties and Pressure Groups \n \nV.O. Key Jr . \n \nModern Political System: Asia \n \n \nRoy, C. Macradis (Ed.) \n \nPolitics in Pakistan: Nature and Direction \n \nKhalid Bin Sayeed \n \nof Change \n \n \nReflection on Government  \n \n \nEarnest Barker \n \nThe Political System of Pakistan  \n \n \nKhalid B. Sayeed \n \n14.  \nPublic Administration: \n \nPublic Administration.— Its nature and scope, the role of Public \nAdministrative in a modern Welfare State. \n \nMajor Schools of thought in Administration .— Scientific Management \nMovement, Human Relationists; Behavioural School; Systemic theory. \n \nBureaucracy.— Concept of Bureaucracy, Theories of Bureaucracy, \nEcology of Bureaucracy of Pakistan as a Change Agent. \n \nAdministrative Leadership.— Approaches to the study of Leadership \nForms of Leadership, Leadership qualities. \n \nAdministrative Accountability.— Internal and External Controls; \nExecutive Control, Legislative Control,  Judicial Control, Ombudsman, \nPublic Opinion and Pressure Groups; Problems of Administrative \nAccountability in Pakistan. \n \nPlanning.— Types of Plans, Planning Process; Principles of Planning, \nPlanning Machinery; the system of planning and programming in \nPakistan, Planning Machinery in Pakistan. \n \nControlling and Co-Ordination.— Forms of Controls, Control \nMechanism, the process of Control, Principle of Controlling; Principles \nof coordination; Machinery for Coordination; Problems of Coordination \nin public Administrative in Pakistan. \n \nAdministration.—Elements of Financial Administration, Performance \nand Programmed Budgeting, Capital Budget, Principles of Budgeting, \nAuditing and Accounting. \n \n An Introduction to the Public Administration  \nE.N. Cladden. \n \n Administrative Behaviour \n \n \nHerbet, A Simon. \n \n \nBureaucracy: Modern Society \n \n \nPebr, M. Blau. \n\nPage -196                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nHuman Relations Administration   \n \nRobert Dubir. \n \nIntroduction to the Study of Public   \n \nL.D. White.  \n \nAdministration \n \n \n \nPublic Administration for a Welfare State \n \nPaul Abbleby. \n \nPublic Administration Theory and Practice  \nFesler, James W. \n \nResearch on the Bureaucracy of Pakistan \n \nBraibanti, Raplh. \n \nThe Human Side of Enterprise \n \n \nDouglas McGregor. \n \nThe Bureaucracy of Pakistan  \n \n \nCharles F.Kennedy. \n \nThe above Recommendations will not only ensure quality induction through the \nSOPE but will also strengthen the governance and functioning of the Federal Secretariat \nwhich is currently suffering from weak base, bad quality and delivery gaps at Section \nLevel.  \n \n \n6.3 \nEligibility of Superintendent (BS-17) to Participate in  \nSection Officers Promotional Examination \n \nRefer to the subject cited above and to say that a query has received in \nEstablishment Division about eligibility of Superintendent (BS-17) for Section Officers \nPromotional Examination (SOPE). It is clarified that grant of BS-17 to Superintendent is \nnot a promotion within the meaning of Section-9 of the Civil Servant Act,1973, therefore, \nfor all practical purpose, the Superintendents granted/placed in BS-17 are the substantive \nholders of the post in BS-16 and are eligible for taking SOPE subject to completion of all \nother conditions/codal formalities.  \n[Authority:- Establishment Division‘s O.M No. 7/5/2014-T-V dated 29-12-2016]. \n \n6.4 \nAppointment by Transfer in Office Management  \nGroup (OMG), (Conduct of Examination) Rules,2020 \nS.R.O 1182(I)/2020.— In pursuance of orders of Supreme Court of Pakistan \ndated 30-03-2017 passed in Crl Original Petition 182 of 2016, the Chairman, FPSC in \npursuance of Section 7-A of FPSC Ordinance,1977, and with the approval of the Federal \nGovernment has made rules for regulating and conduct of examination from time to time \nfor Appointment by Transfer in Office Management Group (OMG). \nPART-I \nSHORT TITLE, COMMENCEMENT, DEFINITIONS \n1. \nShort title and commencement:— \n \n(i) \nThese rules may be called, Appointment by Transfer in Office \nManagement \nGroup \n(OMG), \n(Conduct \nof \nexamination) \nRules,2020. \n(ii) \nThey shall come into force at once. \nRequisition, Eligibility, Application, Fee, Examination, Merit \n2. \nRequisition by the Establishment Division.— The Establishment \nDivision shall send a requisition to the Commission indicating total \nnumber of vacancies to be filled through Appointment by Transfer in \nOffice Management Group (OMG).  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -197 \n \n \n3. \nFPSC on receipt of requisition shall proceed with the conduct of written \nexamination & selection process under these rules.  \nELIGIBILITY \n3. \nCriteria:— \n \nFollowing shall be the criteria to be eligible for applying/appearing in the \nExamination:— \n(i) \nEducational/Qualifications:— \n(a) \nA candidate must hold at least a Second Class or Grade ―C‖ \nBachelor‘s degree in any faculty from one of the \nHEC/PHEC recognized Pakistani Universities or an \nequivalent degree or comparable educational qualifications \nof a foreign University recognized by Higher Education \nCommission, Islamabad. \n(b) \nA candidate who has obtained a Third Division (or ‗D‘ \ngrade) in his/her Bachelor‘s degree will be eligible for the \nExamination in cases where he/her has obtained a higher \nDivision in Master‘s Degree.  \n(c) \nThe matter as to which foreign degree is comparable and \nequivalent to corresponding Pakistani degree shall be \ndecided by HEC. Therefore, an equivalent certificate issued \nby HEC may be attached with application form.  \n(ii) \nService Requirements:—  \n \n(a) \nRegular BS-17 or BS-18 Civil Servant, Provincial Civil \nServant, Government Servant, Public Servant, or officer of \nAutonomous body/Corporation having served on deputation \nin Federal Secretariat on Section Officers post for a period \nof three (03) years is eligible to appear in the said \nExamination. \n(b) \nFor appointment by transfer as Section Officer in OMG, a \nholder of BS-17 post can only apply for BS-17 and a holder \nof BS-18 can only apply for BS-18 post.  \n(iii) \n Age-Limits:—  \nA candidate for admission to the examination must have attained \nthe minimum age of 30 years on the closing date for receipt of \napplication as advertised by the Commission. \n(iv) \nAge-Relaxation:—  \nNo age relaxation shall be allowed in any case. \n \nDate of Birth:— \nThe date of birth accepted by the Commission shall be that entered \nin the following documents, however the decision as to which \ncertificate shall be accepted rests with the Commission:—  \n\nPage -198                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(a) \nMatriculation Certificate; \n(b) \nSecondary or Higher Secondary School Leaving Certificate; \n(c) \nCertificate of birth from the Principal/Headmaster of the \nSchool from where a candidate has passed his/her GEC, ‗O‘ \nlevel or equivalent examination showing the date of birth in \nthe School Admission Register;  \n(d) \nIn case of Christian candidates, Baptismal or birth \nregistration certificate;  \n(e) \nAuthenticated by service record. \n \n(v) \nDepartmental Permission Certificate for Appointment by \nTransfer in OMG.—Departmental Permission Certificate (DPC) \nas at Annex-A of the Application Form may be provided within \none month of the closing date. However, candidate shall submit an \nadvance copy of application on prescribed form to FPSC on or \nbefore closing date to avoid rejection due to delay that may occur \nin processing of DPC by the Government channels. \n(vi) \nCertification of Service on deputation in OMG.—A Certificate \nissued under the signature of Joint Secretary, Establishment \nDivision as per Specimen at Annex-B duly filled in and furnish to \nSecretary, FPSC within one month of closing date. \n \nAPPLICATION \n4. \nApplication for Examination:— \nAll applications for Appointment by Transfer Examination must be \nsubmitted on line through FPSC website www.fpsc.gov.pk, on or before \nthe closing date for receipt of applications as advertised by FPSC:— \n(i) \nPrint out of the duly filled Online Form (i.e. Hardcopy) may be \nobtained and after signing it, copies of all documents/certificates \n(as mentioned at sub-rule-vi) may be attached with it and furnished \nto FPSC so as to reach the FPSC (Headquarters) within 10 days of \nthe closing date. Preferably, the hardcopies may be dispatched or \nfurnished before the closing date so that delay in transit may be \navoided. Onus of proof of dispatch of hardcopy of online form and \ndocuments, before the closing date, shall solely lie on the \ncandidate.  \n(ii) \nCandidates are cautioned that if an online application is received \nincomplete or wrongly filled in or its hardcopy is not accompanied \nwith any one of the documents mentioned at sub-rule (vi), it will \nbe rejected.  \n(iii) \nHardcopy of the online application, if reached to FPSC after the \nstipulated period of 10 days from the closing date, it shall not be \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -199 \n \n \naccepted and online form already submitted to FPSC shall stand \nrejected.  \n(iv) \nThe hardcopy of the online form shall have the same entries as \nmade in the online form submitted to FPSC, and any variation shall \ncause rejection of candidature. \n(v) \nNo plea that hardcopy of online application form or any \ndocument attached with it has been lost or delayed in the post shall \nbe entertained. \n(vi) \nThe candidates must send the following documents with their duly \nsigned Applications, else their applications shall be rejected:— \n(a) \nRecent 4 photographs (attested on back side, mentioning \nname and father‘s name or husband‘s name). \n(b) \nAttested copy of Computerized National Identity Card. \n(c) \nAttested copy of Matriculation Certificate showing date of \nbirth. Provisional Certificate/Result Card/Marks Sheet is not \nacceptable.  \n(d) \nAttested copy of Intermediate Certificate. Provisional \nCertificate/Result Card/ Marks Sheets is not acceptable.  \n(e) \nAttested copy of Degree(s) along-with Detailed Marks \nSheets issued by the Controller of Examination.  \n(f) \nAttested copy of self Domicile Certificate. \n(g) \nCopies \nof \nNotification(s)/Office \nOrder(s) \nof \neach \nappointment/promotion/Deputation as claimed. \n(vii) The candidates must send the following documents within one \nmonth of closing date else their applications shall be rejected:—  \n(a) \nDepartmental Permission Certificate (DPC) as per Annex-A \nof Application Form, for proof of working in Ministry/ \nDivision/Attached Department/Body/Organization  \n(b) \nCertificate from Establishment Division as per Annex-B of \nApplication Form, for proof of working in BS-17 or BS-18 \non deputation basis in OMG. \n5. \nCut off date to determine eligibility:— \nThe closing date for submission of applications as advertised by the \nCommission shall be the cut off date to determine the eligibility in terms \nof length of service and age of the candidate, etc., or as otherwise \nmentioned in the advertisement. \n \n\nPage -200                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nEXAMINATION FEE \n6. \nExamination Fees:— \n The Exam Fee of Rs.2200/- (non-refundable) is to be deposited in \nNational Bank of Pakistan under the Head of Account ―C-02101-Organs \nof State, FPSC Exam Fee‖. Blank Treasury Challan (T.R.6) is available at \nFPSC website, which can be downloaded. \n \nEXAMINATION \n7. Examination/Viva Voce:— \n(i) \nThe Examination for Appointment by Transfer in Office \nManagement Group (OMG) against 10% reserved quota on regular \nbasis shall be conducted by the Federal Public Service \nCommission against the number of vacancies as advertised by the \nCommission as and when such requisition is received from the \nEstablishment Division. \n (ii) The Examination shall comprise of the following components:—  \n \n(a) Written Examination  \n \n(550 Marks)  \n \n(b) Viva Voce \n \n \n (200 Marks)  \n(iii) \nThe Examination shall be held on the dates as advertised by the \nCommission.  \n(iv) \nThe Examination shall be held simultaneously at Islamabad, \nKarachi, Lahore, Peshawar and Quetta. The Commission \nreserves the right to finally decide and notify the places of \nExaminations and Viva Voce.  \n(v) \nNo request for change of centre shall normally be entertained. \nWhen a candidate, however, desires to change his/ her centre, from \none indicated in his/ her Application Form for the Examination, he/ \nshe should make a written request to this effect to the Secretary, \nFPSC, Islamabad and send it by registered post, as soon as possible \nbut not later than 15 days prior to conduct of examination giving \nfull justification as to why he/ she desires to do so. Such request \nwill be considered only on merit. \n8. \nNumber of Attempts \n \n(i) \nA candidate may avail maximum three (03) attempts of the \nexamination after attaining the minimum age of 30 years on the \nclosing date advertised by the Commission.  \n(ii) \nA candidate shall be deemed to have attempted the examination \nand his chance shall stand consumed, if he/she actually appeared in \nany one or more papers of the examination and even if he/she \ntendered blank Answer Book/Sheet and even if rejected \nsubsequently. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -201 \n \n \n(iii) \nA candidate, who conceals the number of previous attempts, shall \nbe prosecuted leading to his/her dis-qualification in accordance \nwith Rule-20 of these Rules. \n \n9. \nWritten Examination:— \n (i) \nThe medium of the Examination shall be English.  \n (ii) \nThe Examination shall be passed by a candidate as a whole \n \nand not in parts.  \n (iii) \nSubjects for the Examination shall comprise of 550 marks and \n \nas prescribed in Appendix-I.  \n (iv) \nFor whatsoever reasons, a candidate who misses any papers \n \nof written examination for medical or any other reasons shall \n \nnot be allowed to appear in the remaining papers. \n \n \n(v) \nIf a  candidate misses a paper for any reason, separate examination \n \n \n  \nin that paper shall not be arranged for him/her. \n10. \nAdmission to Examination:—  \n(i)  \nNo candidate shall be admitted to the examination hall who \n \ndoes not hold a certificate of admission issued by the \n \nCommission and Original CNIC. An admission certificate \n \ngenerated or down loaded from FPSC website shall be \n \naccepted. Intimation about examination centre and Roll No. \n \nmay be down loaded from FPSC website, if not received  through \n \npost.  \n(ii)  \nA candidate who arrives at examination hall/centre late than the \ntime mentioned in Admission Certificate & date sheet, he/she shall \nnot be allowed to sit in the examination. \n \n11. \nDisable Candidates:—   \n \n \n(i) \nVisually impaired (Blind) candidates may be provided helper \n(writer) or Computer. Other disabled candidates in the categories \nof physically impaired, hearing or speech impaired shall be \nprovided computer/helper (writer) if they have been, by any \nFederal or a Provincial Council for Rehabilitation of Disabled \nPersons, declared permanently incapacitated with respect to \nwriting and a disability certificate in that regard has been attached \nby them with application form and also requested for provision of \nhelper/computer in their application form. The Commission shall \narrange the helper from within the available staff of the \nCommission deputed at the examination centre. The role of the \nhelper would merely be to reproduce in writing the words so \nuttered by the special candidate. No intellectual contribution by the \nhelper is permissible. The educational level of the helper would be \nGraduation/Intermediate as per availability at the examination \ncentre. No request for choice of helper or venue of the examination \n\nPage -202                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nshall be entertained. The disabled candidate along-with helper shall \nremain within the examination hall till conclusion of the paper. \n \n \n(ii)  \nExtra time of 15 minutes per hour shall only be allowed to visually \nimpaired (Blind) candidates. The other categories of disabled \ncandidates shall not be allowed extra time.  \n \n \n(iii) \nThe facility of computer to eligible disabled candidates as given at \nPara 11(i) shall only be provided at FPSC HQs and FPSC‘s \nProvincial Offices. However, no TA/DA shall be admissible. Such \nComputer literate candidates shall fill the relevant entries in the \nonline Application Form, else they shall not be allowed to attempt \nthe paper on computer. \n \n12. \nQualifying Marks in Written Examination:—  \n \n \n(i) \nA candidate who fails to secure at least 40% marks in any \nsubject/paper and 50% marks in the Aggregate shall be considered \nto have failed in written examination and shall not be eligible for \nViva Voce.  \n \n \n(ii) \nNo grace marks shall be allowed.  \n \n \n(iii) \nOnly those candidates who are declared qualified in written \nexamination and found eligible in all respects shall be called for \nViva Voce. \n \n13. \nViva Voce:—  \n \n \n(i) \nThere shall be a Viva Voce of 200 marks.  \n \n \n(ii) \nEach candidate who is declared qualified in written part of the \nexamination shall be interviewed by a Board which shall have \nbefore them a record of his/her career, both academic and \nextramural. He/she shall be asked questions on matters of general \ninterest. The object of the interview is to assess his/her suitability \nfor the services for which he/she is entered and in framing their \nassessment, the Board shall attach particular importance to the \nmoral and ethical qualities of the candidates, his/her intelligence \nand alertness of mind, his/her vigor and strength of character and \nhis/her potential qualities of leadership, knowledge and analytical \nabilities. The Board shall take into consideration his/her extramural \nactivities such as sports, debates, hobbies, etc., and their effect on \nhis/her physique and character, in assessing his/her merit. \n \n \n(iii) \nAll candidates are expected to have basic knowledge regarding \nIslam, Pakistan and Current Affairs. Questions may be asked in the \nViva Voce on these subjects. Persons securing less than pass marks \nin these subjects shall not be considered for appointment to \nGovernment jobs, irrespective of their proficiency in other fields. \nHowever, the Non-Muslim candidates shall not be asked any \nquestion regarding Islam.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -203 \n \n \n \n \n(iv) \nA candidate called for Viva Voce Test, shall be required to bring \nhis/ her original documents, CNIC and Admission Certificate on \nthe date he/ she appears for Viva Voce Test. These will be returned \non the spot if found in order. Any document found to have been \ntampered with, shall be liable to be retained and the candidate, \nliable to be criminally prosecuted in addition to being permanently \ndebarred from the Commission‘s Examinations and selections and \nfrom Employment under Government. \n \n \n(v)  \nA candidate who fails to secure at least 50% marks in Viva Voce \n(i.e. 100 marks) shall be considered to have failed and shall not be \neligible for appointment. \n \nMERIT \n \n14. \nEffect of Ineligibility:— \n \n \n(i) \nCandidates will be admitted to the examination provisionally at \ntheir own risk subject to their being found eligible in all respects. \nOn detailed scrutiny of the applications before or after the \nannouncement of result of the written part of the examination, if \nany candidate is found ineligible in any respect under these rules \nfor the examination his/her candidature shall be cancelled/ rejected \nregardless of the fact whether he/she has appeared in the \nexamination or qualified therein.  \n \n \n(ii) \nThe result of any candidate, whose candidature is rejected on any \nground, shall not be declared, irrespective whether he/she, \nfailed/passed the examination.  \n \n \n \nNote: To avoid “INCONVENIENCE”, candidates are advised in \ntheir own interest to make sure before appearing at the \nexamination that they fulfill all requirements of the rules, \nrelating to the examination. \n \n15. \nDetermination of Final Merit & Announcement of Result:— \n \n \n(i)  \nThe candidates who qualify in written examination and Viva Voce, \ntheir final merit shall be determined by adding marks obtained in \nthe written examination and viva voce.  \n \n \n(ii) \nWhen total marks (written examination + viva voce) of more than \none candidate are equal, the one who gets more marks in viva voce \nshall be treated as higher in merit. If marks in viva voce are also \nequal, the one who gets more marks in written part shall be treated \nas higher in merit. If marks in written part are also equal, the one \nwho is older in age shall be treated as higher in merit.  \n \n \n(iii) \nThe candidates who pass the written examination shall be \nintimated individually as well as through website but the \ncandidates who fail in written examination shall not be informed \nindividually. They may download detail mark sheets from FPSC‘s \nwebsite. \n\nPage -204                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n \n(iv) \nOnly FPSC is authorized to announce the result of the \nexamination. \n \n16. \n(i) \nThe Federal Government sometimes announces public holidays \nat a short notice. The FPSC examinations/ interviews shall not be \naffected by such announcements, unless a decision on \npostponement is conveyed to the candidates.  \n \n \n(ii) \nThe Commission reserves the right to change the schedule of the \nExamination as well as to cancel any paper(s) or the Examination \nwithout assigning any reason. \n \n17. \nApplication of Provincial/Regional, Women and Minority (Non-Muslim) \nQuota:— No Provincial/Regional, Women and Minority (Non-Muslim) \nQuota shall apply to the Posts filled by Appointment by Transfer in OMG. \n \n18. \nAppointment:— \n \n \n(i) \nThe candidates securing highest places on the combined results of \nthe Written Examination and Viva Voce and eligible for \nappointment shall be recommended by the Commission in order of \nmerit upto the number of advertised vacancies. \n \n \n(ii) \nSuccess in the Examination confers no right to appointment but \nwill be in accordance with Civil Servants Act, 1973 and Rules \nmade there under and fulfillment of the required formalities. \n \n19.  \nReserve Merit List/Alternate Nomination:—  \n \n \nThe Commission will issue its recommendations as per number of \nadvertised posts. However, reserve list of qualified candidates (if \navailable) will be maintained for a maximum period of six months. In \ncase a nominee of the Commission does not join due to any reason, the \nCommission may revise its recommendations for alternate nominee(s) \nfrom reserve merit list, if so requested by the Establishment Division \nwithin six months of issue of principal nomination. Reserve list is not \nmeant for fresh vacancies. Moreover, in case a nominee of the \nCommission left service after joining, no alternate nomination will be \nissued, because in such a case, the post shall stand consumed. Vacancies \nremained unfilled shall be carried over to next examination. \nPART-II \nMiscellaneous  \n \n20. \nUse of Unfair Means, Un-becoming Behavior and Presentation of \nfalse information:— \n \n \n(i) \nA candidate who knowingly furnishes particulars which are false, \nor suppresses material information, or attempts to influence the \nCommission, or officers or members of the staff of the \nCommission, or tries to obtain support for his/her candidature by \nimproper means, or deliberately submits forged certificates, or \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -205 \n \n \ntampers with the entries in his/her age, educational and other \ncertificates, or mis-behaves in the examination hall or uses unfair \nmeans including use or attempted use of mobile phone or other \nelectronic device for copying, or is found guilty of misconduct \nduring Written Examination or Viva Voce or uses filthy and \nunethical language in the Answer Book(s) during written \nexamination, may be dis-qualified for this and/or subsequent \nexaminations/ selections held by the Commission and/or criminally \nprosecuted and debarred from future and/or removal from existing \nemployment under Government.  \n \n \n(ii) \nIf during the conduct of Examination at a centre/hall, any \ncandidate is found in possession of mobile phone or similar \ndevices, he/she shall be prosecuted under the rule-20(i). \n \n \n(iii) \nA candidate who, even after his/her appointment, is found to have \nknowingly furnished particulars which are false, or to have suppressed \nmaterial information shall be liable to dismissal from Service. \n \n21. \nCorrespondence.— \n \n \nAll correspondence may be addressed to Secretary, FPSC. Candidates \nshould not write their postal addresses as care of Post Box Number etc. as \nPostal Authorities do not accept registered letters for such an address. In \nall correspondence in connection with Applications, (before receiving \nRoll Numbers) full name of candidates, CNIC number, contact number \nand name of the post/examination applied for, should be mentioned.  \n \n22. \nChange of address shall be reported to the FPSC immediately.  \n \n23. \nRecounting.— Answer Books are secret documents and therefore, cannot \nbe permitted to be seen by the candidates or their representatives nor \nreexamination of Answer Books/Scripts shall be allowed under any \ncircumstances. A candidate desirous of getting his/her marks awarded by \nthe examiners recounted may submit his/her request, so as to reach FPSC \nwithin thirty days of the date of display on FPSC‘s website/issue of \nResult Card/Marks Sheet/ along-with a Treasury Receipt of Rs.500/- per \npaper as fee for re-counting of marks only. Accordingly, FPSC may \nrevise the result, if so required. No such request shall be entertained, \nthereafter. \n \n 24. \nRepresentation and Review Petition:—  \n \n \n(i) \nA candidate aggrieved by any decision of the Federal Public \nService Commission may, within thirty days of communication of \ndecision, may make a representation to the Commission and the \nCommission shall decide the representation within fifteen days \nafter giving the candidate a reasonable opportunity of hearing.  \n \n \n(ii) \nA candidate aggrieved by the decision of the Commission made \nunder sub-rule (i) may, within fifteen days of communication of \ndecision, submit a review petition to the Commission and the \n\nPage -206                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nCommission shall decide the review petition within thirty days \nunder intimation to the petitioner. The decision of the Commission \non review petition shall be final.  \n \n \n(iii)  Save as provided in ―Federal Public Service Commission \nOrdinance, 1977‖, no order made or proceeding taken under \n―FPSC ORDINANCE, 1977‖, or rules made hereunder, by the \nCommission shall be called in question in any court and no \ninjunction shall be granted by any court in respect of any decision \nmade or taken in pursuance of any power conferred by, or under, \n―FPSC Ordinance, 1977‖. \n \n \n(iv)  Any candidate aggrieved by a decision of the Commission under \nsub-rule (ii) may, within thirty days of the decision, prefer an \nappeal to the High Court.  \n \n \n(v) \nEach representation and review petition duly signed shall be \nentertained only if accompanied with Original Treasury Receipt of \nRs.500/- in each case. \n \n25. \nThis issues with the approval of Competent Authority. \n \n[No. F. 7-1/2014 (SOPE)-P&PE.] \n \n \n \n \n \n \n \n \nIRFAN TARIQ,  \n \n \n \n \n \n \n \n           Assistant Director  \n \n \n \n \n \n \n       Federal Public Service Commission  \n________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -207 \n \n \nAppendix-I \nGUIDELINES OF THE SYLLABUS \n \nWritten Examination (550):— \nPaper-I:   \nEssay  \n \n \n \n(50 Marks Time:2 hours) \nPaper-II:  \nEnglish (Precis and Composition)  \n(100 Marks Time:03 hours)  \n \n \n \n \n \nPrecis = 30 Marks  \n \n \n  \n \n \n \nComprehension = 30 Marks \n \n \n \n \nGrammar = 40 Marks \nPaper-III: \nIslamiat (100 Marks Time:03 hours)  \nNote: \nThe Non-Muslim candidates have the option either to take/ attempt Islamiat \nportion of Paper-III or otherwise the marks obtained by them in the paper \nof Pakistan Affairs shall be treated as double in lieu of both Islamiat and \nPakistan Affairs.  \nPaper-IV:  \nPakistan Affairs (100 Marks Time:03 hours)  \nPaper-V: \nCurrent Affairs (100 Marks Time 03 hours)  \nPaper-VI: \nSpecialized Paper for Office Management Group (100 Marks: Time:03 hours) \nInterview/Viva-Voce: \n \n \nThere shall be a Viva-Voce of 200 marks and a candidate who fails to secure \nat least 40% marks in any of the written paper and 50% marks in the \nAggregate shall be considered to have failed in written examination and \nshall not be eligible for Viva Voce.  \nSyllabi:  The Syllabi for Written Examination shall be as under:  \nPaper-I: \nEssay: Candidates shall be required to write one essay in English from six \ntopics. \nPaper-II:  \nGrammar, Precis and Composition: \n \n (i) \nPrecis: Candidates should have the ability to present a précis of a given \npassage which would be selected from current, economic, social, cultural \naffairs.  \n \n(ii)  \nComprehension: Two passages related to current, social, economic, \ncultural, political or international affairs will be given for multiple choice \nquestions to be answered. \n \n (iii) Grammar, Vocabulary and Translation: The Candidates will be tested \nin correct usage of English Grammar including synonyms and antonyms, \nVocabulary and Translation (English to Urdu and Urdu to English).  \n \n \n \n\nPage -208                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n \nSuggested Readings: \n \n \nEnglish Idioms  \n \n \nMcMordie  \n \n \nPractical English Usage  \n \nSean (OUP) \n \n \nA Practical English Grammar  \nThomson & Martinet \n \n \nA University English Grammar  \nR. Quirk & S. Greenbaum  \nPaper-III: \nIslamiat:  \n \n \n(i) \nIslam—its concept and meaning, Islamic concepts of Universe \n \nand Humanity, Man as Vicegerent of Allah, Main Characteristics \nof  \nIslamic Ideology;  \n \n \n(ii) \nFundamental Beliefs and Practices of Islam: Tuheed (Unity \n \nof  Allah), Risalat (Finality of Prophethood), Akhrat (Day of \n \nJudgment), Salat, Soum (Fasting), Zakat, Hajj, Jehad; \n \n \n(iii) \nSources of Shariah: The Qur‘an, Sunnah, Ijma (Consensus), \n \nQiyas and Ijtejad (reasoning); \n \n \n(iv) \nIslamic Way of Life: (a) Social System in Islam (b) Morality \n \nin Islam (c) Islamic Political system (d) Islamic Economic System \n \n(e) Islam and other Civilizations (f) Islam and Terrorism \n \n \nSuggested Readings:  \n \n \nIslami Nizam-e-Hayat  \n \n \nKhurshid Ahmed  \n \n \nIslam: Its meaning and Message  \n \nKhurshid Ahmed \nIntroduction to Islam \n \n \nDr.Hamidullah \nHaqeeqat-i-Deen \n \n \n \nMoulana Ameen lslahi \nPaper-IV: \nPakistan Affairs:  \n \n \n(i) \nIdeology of Pakistan-Definition and historical aspects; \n \n \n(ii) \nPakistan Movement and Political Developments since 1947 \n \n \n(iii)  Defense of Pakistan, Terrorism and Counter Terrorism  \n \n \n(iv) \nEducation and Health System of Pakistan  \n \n \n(v) \nGeography of Pakistan: Land, People, Natural Resources,  \nEnviron-\n \nment, Global Warming and Natural Disasters, Languages, Ethnicity \n \nin Pakistan, Rural and Urban Tensions  \n \n \n(vi) \nAgriculture and Industry. \n \n \nSuggested Readings:  \n \n \nGeography of Pakistan  \n \n \nK.U.Kureshi  \n \n \nThe Making of Pakistan  \n \n \nK.K.Aziz  \n \n \nUlema in Politics \n \n \n \nI.H.Qureshi  \n \n \nIdeological Orientation of Pakistan   \nAl-Mujahid Sharif \nTowards Pakistan  \n \n \nWaheed-uz-Zaman \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -209 \n \n \nPaper-V: Current Affairs \n \n \n(i) \nPakistan‘s relations with its neighbours: Afghanistan, Iran, China, \nand India; \n \n \n(ii) \nPakistan‘s relations with Muslim World \n \n \n(iii)  Pakistan‘s relations with the United States, Russia, United \nKingdom and European Union  \n \n \n(iv) \nPakistan‘s relations with Central Asian, ASEAN and African \nCountries \n \n \n (v) \nPakistan‘s role in Regional and International Organizations  \n \n \n(vi) \nW.T.O and GSP Plus  \n(vi) \nIssues in Pakistan Politics \n \n \n \nSuggested Readings: \n \n \nPolitics in Pakistan  \n \n \nKhalid B.Sayeed  \n \n \nPakistan‘s Foreign Policy  \n \nS.M.Burke  \n \n \nPakistan‘s Foreign Policy  \n \nShahid M. Amin  \n \n \nPakistan in 20th Century: \n \nLawrence Ziring \n \n \nA Political History \n \n \n \nThe Military and Politics in Pakistan  \nHasan Askari Rizvi  \n \n \n \nThe Security of South Asia \n \nStephen P. Cohen \nPaper-VI: Specialized Paper for Office Management-I: \n \n \n(i) \nRules of Business, 1973 (20 Marks)  \n \n \n(ii) \nSecretariat Instructions and Office Procedure (20 Marks)  \n \n \n(iii) \nConstitution of Pakistan, 1973 (20 Marks)  \n \n \n(iv) \nCivil Servants Act, 1973 and rules made there under (20 Marks)  \n \n \n(v) \nGeneral Financial Rules-Vol-I &Vol-II (20 Marks) \n \nThe above recommendations will not only ensure quality induction through \nExamination for Appointment by Transfer in OMG but will also strengthen the \ngovernance and functioning of the Federal Secretariat which is currently suffering from \nweak base, bad quality and delivery gaps at Section level. \n \n \n \n \n \n \n \n \n \n\nPage -210                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n \nFEDERAL PUBLIC SERVICE COMMISSION \nAga Khan Road, Sector F-5/1, ISLAMABAD \n          \n          Website: www.fpsc.gov.pk E-mail: fpsc@fpsc.gov.pk  Fax: 051-9213386-9203410                               \n      \n \n            \n   \nAPPLICATION FORM FOR \n \nEXAMINATION FOR APPOINTMENT BY TRANSFER IN OMG-2019 \n \nPlease read carefully the Advertisement, and the Rules for the Examination before filling the Application Form.  \n                 \n \n \n \n \n \n \n \n \n \n \n                    \n \n \n \n \n \n \n \n \n1.  Name: (Write in capital letters with spelling as per Matriculation Certificate)               \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n2.  Father‘s Name \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n3. \n \n     \n4.   Computerized (NADRA) National Identity Card (CNIC) No. of Applicant:        \n    \n5.   Encircle the relevant Code:                                                                                                       \n                                                  \n \n \n6.    If Non-Muslim, whether desires to be examined in Islamyat: \n \n \n        \n \n7.  Self Domicile: (Encircle the relevant Code of your Domicile). District of Domicile: …………………………….      \n \nDomicile \nBaluchistan \nKhyber \nPakhtoonkhwa \n(KPK) \nSindh \n(Rural) \nSindh \n (Urban) \nPunjab  \n(Including \nIslamabad) \nAzad \nKashmir \nGilgit Baltistan \n(GB) \nFATA \nCode \n10 \n20 \n30 \n31 \n40 \n60 \n61 \n90 \n \n \n8.  Encircle the relevant  \n     Code for Exam Centre.    \n \n \nThe Commission reserves the right to finally decide the places of Examination/ Interviews. \n \n \n \n \n9.   (a) Present Postal Address:  (IN CAPITAL LETTERS):_______________________________________________ \n      ____________________________________________________________________ District:___________________ \n      (b) Permanent/Alternate Address:_________________________________________________________________ \n \n______________________________________________________________________District:__________________ \n      (c) Office Address_______________________________________________________________________________ \n      _______________________________________________________________________________________________ \n \n10.  Contact Nos: \n11. \nACADEMIC \nFor Official Use only \nReceiving Stamp FPSC HQ/Provincial/Regional Office \n \nBatch No. \n \nDiary No. \n \n \nClosing Date: \nDate of Birth as per Matric certificate: \nExact age on Closing Date: \nd \nd \n- \nm \nm \n- \ny \ny \ny \ny \n \nd \nd \n- \nm \nm \n- \ny \ny \ny \ny \n \ny \ny \n- \nm \nm \n- \nd \nd \n \n \n \n \n2 \n0 \n1 \n9 \n \n \n \n \n \n1 \n9 \n \n \n \n \n \n \n \n \n \n \n \nb) \nReligion \nMuslim    \nM \nNon-Muslim \nNM \na) \nGender Male \nM \nFemale \nF \nTransgender T \n \nYes \n \nNo \nIslamabad \nLahore \nKarachi \nPeshawar \nQuetta \nI \nL \nK \nP \nQ \nContact/ Phone Nos. \nwith City Code \nPlease write all Nos. \nOffice \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nResidence \n \n \n \n \n \n \n \n \n \n \n \n \n \nCell No. \n \n \n \n \n- \n \n \n \n \n \n \n \n \nFax No. \n \n \n \n \n \n \n \n \n \n \n \n \n \nE-Mail  Address: \n \n \nApplicant‘s Signature \nDate:          \nPaste one \n Photograph here  \n \n(Also for female) \n     \n-        \n-  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -211 \n \n \nQUALIFICATIONS:(must attach proof i.e. certificate/degree(s)) \n \nS# \nMention here \nEducational \nQualification \nName of \nInstitution \nattended \nResult Declaration Date \n(Certificate issued only by the \nController of Exam will be accepted) \nBoard University \nExamining Body \nCGPA/ \nDiv/Grade \nAcademic  \nAwards     \n(if any) \n \nPrincipal \nSubjects \nDay \nMonth \nYear \n \n \n \n \n \n \n \n \n \n \n \n \n1 \nMatriculation \n \n \n \n \n \n \n \n \n \n \n \n \n \n2 \nIntermediate \n \n \n \n \n \n \n \n \n \n \n \n \n \n3 \nBachelor‘s \nDegree \n \n \n \n \n \n \n \n \n \n \n \n \n \n4 \nMaster‘s Degree  \n \n \n \n \n \n \n \n \n \n \n \n \n5 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n6 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n12. \nCOURSES/TRAINING AND RESEARCH PUBLICATION relevant to Office Procedure, Secretariat \nWorking, Administration, Finance or Procurement etc. (on job training etc. Proof must be attached). \n \nS# \n \nNAME OF COURSE/TRAINING \nAND RESEARCH INSTITUTION & \nLOCATION \nGRADE \nPeriod \n \n \n(EXACT DATES) \nMature of \ntraining \nWeeks \n1 \n \n \nFrom  \nd \nd \nm \nm \ny \ny \ny \ny \nInter-\nnee \nOn \nJob \n \n \nto \n \n \n \n \n \n \n \n \n \n \n \n2 \n \n \nFrom  \n \n \n \n \n \n \n \n \n \n \n \n \nto \n \n \n \n \n \n \n \n \n \n \n \n3 \n \n \nFrom  \n \n \n \n \n \n \n \n \n \n \n \n \nto \n \n \n \n \n \n \n \n \n \n \n \n4 \n \n \nFrom  \n \n \n \n \n \n \n \n \n \n \n \n \nto \n \n \n \n \n \n \n \n \n \n \n \n \n13. \n(i) \nDo you fall in the category of a disabled candidate? If yes, then encircle the relevant Code: \n \nDisability \nVisually Impaired (Blind) \nPhysically Impaired \nHearing/Speech Impaired \n(deaf or dumb) \n \n \n \n(ii) \nWhether being disabled, you need assistant for attempting the question paper through (encircle the relevant box) \n \n  \nWriter/Helper \nComputer (FPSC Headquarters, Islamabad and its Provincial Offices only) \n \n \n \n \n \n \n\nPage -212                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nEMPLOYMENT RECORDS  \n14. \nDescribe employments, including all appointments held:  \n \n \n \n(In case additional space is required photocopy may be used) \n15.  \n Extraordinary Leave availed (if any) from ___________________to ____________________(______ years \n_____months _____days). \n \n16. \n  Details of Examinations in which appeared previously:- \n \nYear \nRoll No. \n‗R‘ for \nRejected \n‗A‘ for \nAbsent \n‗P‘ for \nWritten Pass \n‗F‘ for \nWritten Fail \n‗FF‘ for Fail in \nFinal Result \n‗FQ‘ for  \nFinally Qualified   \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nEmployment Records \nStatus of Office/Deptt/Job \nNature of Job \n Must attach proof, attested copies, office \norders, \nNotification(s) \nof \nappointment, \npromotion etc.  \n \n Where applicable, must attach relieving orders, \norders of leave without pay, acceptance of \nResignation or Discharge Certificate, Termination \nOrders etc.  \nPl. write one of the following \nin relevant column  \nFGS-Federal Govt. Servant \nPGE-Provin. Govt. Employee \nSGE-Semi Govt. Employee \nAB---Autonomous Body.  \nPl. write one of the following \nin relevant column  \nPR-Permanent  \nTM-Temporary  \nOF-Officiating  \nDP-Deputation \nCA-Contract/Adhoc  \nS# \nEMPLOYMENT RECORDS \n Start from first employment in ascending order. \nA candidate who knowingly furnishes any particular \nwhich is false or suppresses material information \nwill be disqualified, criminally prosecuted and \ndebarred from employment under the Government \nPeriod \n(EXACT DATES) \nPlease write ‗To-date‘ If still in service \nStatus \nNature of  Job \nJob description \nd \nd \nm \nm \ny \ny \ny \ny \n1. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n2. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n3. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n4. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n5. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n6. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n7. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n8. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/ \nOrgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -213 \n \n \n \n17. \n LANGUAGES  \n         (A=excellent , B=Good,  C=fair) \n \nLanguage  \nRead  \nWrite  \nSpeak  \nStandard  \nEnglish  \n \n \n \n \nUrdu  \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n18.  \n EXTRA CURRICULAR ACTIVITIES \n \nS. No \nYear \nExtra Curricular  Activities/ Sports/ Hobbies \nFrom \nTo \n \n \n \n \n \n \n \n \n \n \n \n \n \n19. \n (i)  PARTICULARS ABOUT PARENTS      (ii) PARTICULARS OF NEAR RELATIVES IN GOVT. SERVICE  \n \n \nFather  Mother  \n \nS. No \nName \nRelation \nDesignation \nPlace of Duty \nHighest Degree obtained \n \n \n \n \n \n \n \n \nDate of Death(if applicable) \n \n \n \n \n \n \n \n \nYour age at his/her death ( if \napplicable) \n \n \n \n \n \n \n \n \nDesignation present/last \n \n \n \n \n \n \n \n \nAnnual income (Land, Property) \n \n \n \n \n \n \n \n \nAnnual income of the family \n \n \n \n \n \n \n \n \n \n20.  \n  PARTICULARS ABOUT SPOUSE / FIANCÉE \n \nNATIONALITY: ____________________AGE: ____________EDUCATION: ____________________ \nOccupation: __________________________________ DESIGNATION: _________________________ \n21.    \nBROTHERS/SISTERS /STEP BROTHERS/STEP SISTERS \n \nS. No \nRelation  \nAge  \nOccupation  \nEducation  \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n22.   \n FINANCIAL STATUS  (encircle relevant column) \n \n1. Upper Middle Class  \n2. Middle Class \n3. Lower Middle Class  \n4. Low income Group  \n \n23.   PERSONAL TRAITS/ INTERESTS \n \n \n________________________________ \n \n________________________________ \n \n \n24 \n PREVIOUS EXPERIENCE OF TAKING PSYCHOLOGICAL TEST   \n \n \n \n \n \nYear_______________________                                               \n\nPage -214                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n25. \nPlease confirm if following documents have been attached with the application in the following sequence.  \nThese must be page numbered in continuation of application.   \n \n \nSl.# \nPlease tick (  ) for Yes and Cross (X) for No.       \nYes  \nNo \nPage # \n(a). \nRecent 4 photographs (attested on back side, mentioning name and father‘s name). \n \n \n \n(b). \nAttested copy of Computerized National Identity Card. \n \n \n \n(c). \nAttested copy of Matriculation Certificate showing date of birth. Provisional \nCertificate/Result Card/Marks Sheet is not acceptable. \n \n \n \n(d). \nAttested copy of Intermediate Certificate. Provisional Certificate/Result \nCard/Marks Sheets is not acceptable. \n \n \n \n(e).  \nAttested copy of Degree(s) alongwith Detailed Marks Sheets issued by the \nController of Examination. \n \n \n \n(f). \nDepartmental Permission Certificate (DPC) as per Annex-A of Application Form, \nfor proof of working in Ministry/Division/Attached Department/Body/ \nOrganization. \n \n \n \n(g) \n I have initiated and signed DPC (Annex-A) and forwarded to my employer for \nonward submission to FPSC. Copy of forwarding letter is enclosed. \n \n \n \n(h). \nCertificate from Establishment Division as per Annex-B of Application \nForm, for proof of working in BS-17 or BS-18 on deputation basis in \nOMG.  \n \n \n \n(i). \nI have initiated and signed Service Certificate Annex-B and forwarded to \nEstablishment Division to certify my service in OMG. Copy of forwarding \nletter is enclosed.  \n \n \n \n(j). \nApplication signed on Page-1 &5. \n \n \n \n(k). \nAny other documents (if attached) \n \n \n \n \n26. \nI certify that the statements I have made in this application Form are true to the best of my knowledge and belief. I \nunderstand that if any of the above statements is false in any material aspect or omits any material information relevant to my \nprevious examinations, service etc. my application is liable to be rejected and if appointed my appointment is liable to be terminated.  \n \n31. \nSubmission of fake/forged documents and any mis-representation or omission discovered even after appointment \nmay render my appointment liable to termination in addition to the action decided by the Commission.  \n \n27. \nI have read and understood the Advertisement and Appointment by Transfer (Conduct of Examination) Rules, \n2019 before filling this application form and agree to abide by them. Moreover, I am eligible to apply/ appear in this \nExamination. \n \n  \n \n \n \n                                                                               \n \n \n \n \n \n \n \n \n \n \nApplicant‘s Signature \nDate:          \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -215 \n \n \nADDRESS FOR CORRESPONDENCE \nImportant Note: \n \n \nPlease write your name and address in Capital Letters at the six spaces given below. Any \nchange of address should be reported to FPSC immediately. Also the candidates must arrange for \ncommunications sent at old address to be redirected or collected. The Commission does not accept any \nresponsibility in this respect. Address ―Care of Post Box No‖ etc should not be written as postal authorities \ndo not accept registered letters at such addresses. \nNo.F.4/37/2019/APT-PPE (Roll No.               )    \nName ...……………………………….……... \nAddress………………………………………. \n……………………………………………… \n……………………………………………… \nPost Code \n \n \n \n \n \n \n \nNo.F.4/37/2019/APT-PPE (Roll No.                   )    \nName…………………………………………… \nAddress……………………….............................. \n…………………………………………............... \n…………………………………………............... \nPost Code \n \n \n \n \n \n \n \n \nNo.F.4/37/2019/APT-PPE (Roll No.      )       \nName ……………………………………….. \nAddress………………………........................ \n……………………………………………… \n…………………………………………….. \nPost Code \n \n \n \n \n \n \n \nNo.F.4/37/2019/APT-PPE (Roll No.            )       \nName …………………………………………… \nAddress………..…………................................... \n………………….………………………………. \n…………………………………………………. \nPost Code \n \n \n \n \n \n \n \nNo.F.4/37/2019/APT-PPE (Roll No.             )     \n Name ..……………………………………... \nAddress……………………………………… \n……………………………………………… \n…………………………………………….. \nPost Code \n \n \n \n \n \n \n \nNo.F.4/37/2019/APT-PPE (Roll No.                   )    \nName \n………………………..…………………… \nAddress…………………….….............................. \n…………………………………………………… \n…………………………………………………… \nPost Code \n \n \n \n \n \n \n….……………………………………….………………………………..... \nAcknowledgement Receipt \n \nFEDERAL PUBLIC SERVICE \nCOMMISSION \n \nReceived Application Form for Section \nOfficers Promotional Examination-2016 \n \nMr/Ms._____________________________ \n \n(Name of candidate) \n \nDate_________________  \n \n \n(Seal of the FPSC)          \n \n \n \nSign:___________________ \n              (FPSC Receiving Clerk) \n \nAttach additional           \n\nPage -216                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nAnnex-A \nFEDERAL PUBLIC SERVICE COMMISSION \n \n(DEPARTMENTAL PERMISSION CERTIFICATE (DPC) FOR APPOINTMENT BY TRANSFER IN OFFICE \nMANAGEMENT GROUP) \n \n(To be detached by the candidate from the Application Form and  \nsubmitted to candidate’s employing department before the closing date.) \n \n1. \nI have applied for the above Examination on the prescribed form separately. Necessary                                 \ndepartmental \npermission \nmay \nkindly \nbe \nforwarded \nto \nthe \nSecretary, \nFPSC, Islamabad.                                   \nClosing date is _______________. \n \n2. \nI have claimed my particulars and Employment Records in my Application Form as under:— \n \n(a) \nName of candidate: \n(b) \nCNIC No: \n \n \n \n \nContact # \n(c) \nFather’s Name: \n(d) \nDesignation & BS: \n \n \n  \nOffice Ph.# \n(e) \nPlace of Domicile ( District): \n \n(f) \nParent Ministry/Division/Department/Body/Organization \n \n \n \n \n \n \n \n \n \n \n \nExtraordinary Leave availed (if any) from ______________ to__________ (_______ years _____months ______ days). \n \n \n \nDate:_________         (Applicant’s signature)                       \n(Continued overleaf…)   \n \n \nEmployment Record \nStatus of Office/Deptt/ Job \nNature of Job \n Start from first employment in ascending \norder. \n \nPl. write one of the following in \nrelevant column  \nFGS-Federal Govt. Servant \nPGE-Provin. Govt. Employee \nRGE- Regional/ Govt. Employee \nSGE-Semi Govt. Employee \nAB---Autonomous Body \n \nPl. write one of the following in \nrelevant column  \nPR-Permanent  \nTM-Temporary/ Regular \nOF-Officiating  \nDP-Deputation \nCA-Contract/Adhoc \nS \n# \nEMPLOYMENT RECORDS  \nPeriod \n(EXACT      DATES) \nPlease write ‘To-date’ If still in service \nStatus \nNature of  Job \nJob \ndescription \nd \nd \nm \nm \ny \ny \ny \ny \n1. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n2. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n3. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n4. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n5. \nPost/ Title & BS: \nFrom \n \n \n \n \n \n \n \n \n \n \n \nOffice/Orgn. \nTo \n \n \n \n \n \n \n \n \n& City: \nTotal: \n \n \n \n \n- \n- \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -217 \n \n \nFrom pre-page \n \n \n \n \n \n \n \n \n                 \n                \nTO BE FILLED/VERIFIED BY THE DEPARTMENT/ EMPLOYER OF THE CANDIDATE \n \nThe Ministry/Division or Department must process this certificate in the light of FPSC Advertisement and \nforward or communicate the refusal as the case may be, to FPSC within one month from the closing date. On \nselection, the department will have to relieve the official for joining the post.  \nImportant  \nNote: \n This certificate must be processed on Personal File of the employee.  \n The employment record as claimed overleaf, must be checked and verified/ confirmed.  \n This certificate is to be issued after obtaining approval of the Competent Authority.  \n Deputationists must obtain permission from his/ her parent Department. \n To be signed by BS-17/18 Officer and to be countersigned by BS-19/20 Officer  \n    dealing with the Administration/ Appointment/ Promotion & Personal Records etc. \n \n \nFile No:________________________ \n \n \n \nDated :          --           --20          \n \n1. \nIt is certified that Mr./Ms ____________________________________________________________________________ \n \nis employed as  ______________________________________________________________________ BS ___________ \n     \nin Office (Deptt)___________________________________________________________w.e.f.____________________ \n2.  \nIt is certified that the employment records as claimed overleaf has been checked carefully, it has been confirmed from \nhis/her Personal File No. ______________________and found in order. However, the employment records at Sl. No.  \n__________ is not verified due to the reason that ______________________________________________ \n3.    \nHe/she is an Officer of Federal/Provincial/Regional Govt./Autonomous Body/Corporation _______________and placed \non regular basis in BS-17 on ___________________ and in BS-18 on ___________________.  \n4. \nHis/Her total period of continuous Government Service till closing date in BS-17 is (_____Years______ \nMonth(s)_______ Days) and in   BS-18 is (_____Years______Month(s)_______ Days). \n5.    \nAs per Appointment by Transfer in OMG (Conduct of Examination) Rules -2019, he/she is eligible to apply  and appear \nin the Exam. \n6.    \nDomicile accepted at the time of entry into Government Service was ________________________ \n7.   \nNo Inquiry Proceedings/ Disciplinary Proceedings are pending against him/her. \n8.   \nIn case it is decided to forward a case where adverse entries do exist in his/her records, extracts of the adverse entries \nfrom the relevant PERs should be enclosed for information of the Commission. Also confirm that the adverse remarks \nwere communicated to the official and no appeal/petition is pending for decision thereon.  \n9.  \nThis DPC is issued with the approval of the Competent Authority i.e. ____________________________ \n       \n (Authority must be mentioned viz Secretary, Joint Secretary (Admn) or D.G etc.) \n  \nCaution:           For any error, omission or misrepresentation the signatory will be held responsible.  \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nNote: Incomplete, unsigned or unstamped DPC will not be accepted. \n \nTo be sent immediately to:  \n \n \n \nThe Secretary \n \n \nFederal Public Service Commission \nAga Khan Road, Sector F-5/1 \nIslamabad \nTo \nbe \nsigned \nby \nBS-17/18 \nOfficer \ndealing \nwith \nAdministration/ Appointment/ Personal Records  \n \nSignature: \nName \n \n  Official Stamp must be affixed  \n \nTel No:    \n \nTo be countersigned by BS-19/20 Officer dealing \nwith Administration/Appointment/ Personal Records \n \nSignature: \nName \nOfficial Stamp must be affixed  \n \n \nTel No: \n\nPage -218                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n                Annex-B \nFEDERAL PUBLIC SERVICE COMMISSION \nSERVICE CERTIFICATE \nFOR APPOINTMENT BY TRANSFER IN OMG \n(Under Rule 3(vi) of Appointment by Transfer in Office Management Group (OMG), (Conduct \nof Examination) Rules, 2019) \nThis Form can be downloaded from FPSC website: http://www.fpsc.gov.pk \n1. \nI am desirous of applying for this Examination to be held for Appointment by Transfer in OMG. A Service \nCertificate (as required under Rules 3(vi) of Appointment by Transfer in Office Management Group (OMG), \n(Conduct of Examination) Rules, 2019) may kindly be forwarded to the Secretary, FPSC, Islamabad within one \nmonth of Closing date i.e. _______________. \n2. \nMy particulars are as under:- \na. \nName of candidate: \nb. \nCNIC No:  \n \n \n \n \n \n \nContact # \nc. \nFather‘s Name: \nd. \nDesignation & BS: \n \n \n \n \n  \nOffice Ph.# \ne. \nPresent Posting with Appointment Held:  \n \nf. \nParent Ministry/Division/Department/Body/Organization \n \ng. \nPeriod served on Deputation OMG as Section Officer (BS-17) from                        to            ( Y        M       D) \nh. \nPeriod served on Deputation OMG as Section Officer (BS-18) from                        to             (Y        M       D) \ni. \nPlace of Domicile: ( District) \n \nj. \nOffice Address: \n \n \n \n \n \n \nk. \nCorrespondence Address (if other than office address): \n \n \n \n \n                 \nSignature of the Candidate________________________________ \n \nTO BE FILLED / VERIFIED BY ESTABLISHMENT DIVISION \n \nThis certificate may be issued under the signature of  Joint Secretary, Establishment Division and \ncommunicated to FPSC within 30 days from the closing date. On selection, the nominee would join \nOMG as Section Officer.  \n \nThis certificate must be processed on Personal File of the applicant / employee.  \n \nThe employment record must be checked and verified/ confirmed to fall in line with the Eligibility \nCriteria.  \n \nFile No.  \n______________________ \n \n \nDated: _______________________ \n3. \nIt is certified that, Mr. _________________ is an officer of Federal/Provincial/Regional Govt./Autonomous \nBody/Corporation_______________ and has served on deputation in OMG as ___________________ in    BS-17 \nfrom _____________________ to _________________ (……..Years…….Month(s)……..Days) and in BS-18 as \n______________  from _______________   to __________ (……..Years…….Month(s)……..Days).  \n4. \nThere is nothing adverse in his/her last three (03) years Performance Evaluation Reports (PERs).  \nSignature::______________________ \nName:_________________________ \nDesignating: Joint Secretary,  \nEstablishment Division, Islamabad \n \n(Official Seal) \n \n \n \n \n \n \n \nNote: Incomplete, unsigned or unstamped NOC will not be accepted. \n \nTo be sent immediately to:  \n \n \n \nThe Secretary \n \n \nFederal Public Service Commission \nAga Khan Road, Sector F-5/1 \nIslamabad \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -219 \n \n \n \n6.5 \nThe Provincial Management Services (PMS)  \n \n \nand Provincial Civil Services (PCS) Induction  \n \n \ninto Pakistan Administrative Service Rules,2020 \n  \nIn exercise of the powers conferred by section 7-A of the Federal Public Service \nCommission Ordinance, 1977 (XLV of 1977), read with sub-rule (2) of rule 7 of the Civil \nService of Pakistan (Composition and Cadre) Rules, 1954, the Chairman of the \nCommission, with the approval of the Federal Government, is pleased to make the \nfollowing rules, namely:— \n \nPART-I \n \n1. \nShort title and commencement.—(1) These rules shall be called the \nProvincial Management Services (PMS) and Provincial Civil Services (PCS) Induction \ninto Pakistan Administrative Service Rules, 2020. \n \n2. \nDefinitions.-(1) In these rules, unless there is anything repugnant in the \nsubject or context,- \na) \n―Commission‖ means the Federal Public Service Commission (FPSC); \nb) \n―Government‖ means the Federal Government; \nc) \n―Provincial Government‖ means the Government of Balochistan, Khyber \nPakhtunkhwa, Punjab and Sindh; \nd) \n―Regional Governments‖ means the Government of Azad Jammu and \nKashmir (AJK) and Government of Gilgit Baltistan; \ne) \n―Provincial and Regional Civil Service‖ means Provincial Management \nServices (PMS) and Provincial Civil Services (PCS) (i.e. Executive and \nSecretariat service) of the province and AJK Management Group and \nSecretariat Group of AJK and District Management Service and Office \nManagement Service of Government of Gilgit Baltistan; \nf) \n―inductee‖ means an officer initially appointed to Pakistan Administrative \nService (PAS ) in BPS-19 by induction through process of recruitment from \nthe Provincial or Regional Civil Service in accordance with these rules; \ng) \n―Rules‖ means the Civil Service of Pakistan (Composition and Cadre) \nRules, 1954; \nh) \n―Service‖ means Pakistan Administrative Service (PAS); \ni) \n―specialized training‖ means specialized training prescribed for the \ninductees in PAS at a training institution or place as Establishment \nDivision may prescribe; and \nj) \n―Specified‖ means specified by rules made by Commission under section \n7A of the Federal Public Service Commission Ordinance, 1977 (XLV of \n1977). \n\nPage -220                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(2) \nThe expressions used but not defined herein shall have the same meaning \nas are assigned to them in the Federal Public Service Commission Ordinance, 1977 (XVL \nof 1977) and the rules made thereunder.  \nPART-II \nRequisition, Eligibility, Application, Fee, Examinations, Merit \n(3) \nRequisition by the Establishment Division.—The Establishment Divis-\nion shall send a requisition to the Commission indicating total number of vacancies, \nprovince and region wise, to be filled through induction by process of recruitment of \nofficers of Provincial and Regional Civil Services into Pakistan Administrative Service in \nBPS-19 under the Rules. \n4. \nEligibility Criteria.—(1) The officers of provincial management service \nor provincial civil services, i.e. executive and secretariat services, of the Provinces, Azad \nJammu and Kashmir management group and secretariat group and district management \nservice and office management service of Gilgit Baltistan, recruited directly in BPS-17 \nthrough respective public service commission having minimum of twelve years‘ service \nin BPS-17 and above who held a cadre post for a period of five years and presently \nholding post in BPS-19 in the respective service on regular basis shall be eligible for \nappointment in the service in BPS-19 on recommendations of the Federal Public Service \nCommission as stated under these rules: \nProvided that the appointments under this sub-rule shall not exceed thirty percent \nof the appointed share of the service in Federal sub-cadre in BPS-19 and above. \n \n(2) \nOnly those candidates shall be eligible to apply who have a minimum \nblood count of seventy five percent and at least three ―very good‖ performance \nevaluation reports (PER‘s), with no ―average‖ PER, in the immediately preceding five \nyears in which the application for the FPSC examination is made and it shall be the \nresponsibility of the Provincial and Regional Governments to provide the accurate blood \ncount and synopsis of PERs.  \n(3) \nNo candidate shall be eligible for consideration under sub-rule (2) unless \nno penalty has been imposed on the application officer during the last five years nor any \ndisciplinary proceedings under the respective efficiency and discipline rules of the \nProvincial and Regional Governments or any inquiry under the accountability laws or any \ncriminal proceedings are pending or under trial against him in any court of law.  \n(4) \nA no objection certificate (NOC) issued under the signature of Secretary \n(Services) and counter signature of Chief Secretary of the respective Provincial and \nRegional Government as per specimen at Annexure-A duly filled in, shall be required and \nforwarded to Secretary, FPSC within one month of closing date, in respect of the \ncandidate desirous to apply under sub-rule (2) and only officers who obtain NOC from \nthe respective Secretary (Services) duly countersigned by the Chief Secretary as aforesaid \nshall be eligible to appear in the competitive examination and no exception to this effect \nshall be accorded at all.  \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -221 \n \n \n(5)  Once the seats calculated against 30% apportioned share of cadre posts of \nPAS in Federal sub-cadre in BPS-19 and above are filled under these rules, the future \nvacancies of these seats due to promotion, retirement, death or removal etc. of an officer, \nshall again be available for induction under these rules.  \n5. \nApplication for the examination.-(1) On receipt of requisition under rule \n2, the Commission shall invite applications from the aspirants through public notice in \nleading newspapers as specified by the Commission.  \n(2) \nThe aspirants shall apply online till the closing date as specified by the \nCommission.  \n(3) \nAfter applying online the aspirants shall furnish to FPSC bio-data form as \nper Annex-B, so as to reach FPSC within fifteen days of online submission.  \n(4) \nAdmission certificate shall be issued to the applicants online as per \npractice duly specified by the Commission.  \n(5) \nSave as provided in these rules, all candidates may appear in written \nexamination provisionally at their own risk subject to their being found eligible in all \nrespects. On detailed scrutiny of the application after written examination or \nannouncement of result of written part of the examination, if any candidate is found \nineligible in any respect under these rules, his candidature shall be cancelled regardless of \nthe fact that he has appeared in the examination or has qualified thereof.  \n  \n6.  \nExamination fee.-( 1) The application fee and mode of its receipt etc. for \nappearing in the competitive examination shall be such as specified by the Commission \nfrom time to time.  \n \n(2) \nNo claim for refund of fee paid under sub-rule (1) shall be entertained nor \nshall the fees paid be held in reserve for another examination or selection.  \n \n(3) \nOriginal receipt of payment or treasury receipt shall be mandatory for \nadmission into the examination center. No cash, postal orders, cheques, money orders, \nbank drafts, or bank scroll, bank or office treasury certificate etc. or any other document \nto this end, shall be acceptable at all.  \n \n7.  \nCompetitive \nexamination \nfor \ninduction.--(1) \nThe \ncompetitive \nexamination shall comprise following, namely:— \n(a) \nwritten examination  \n \n- 300 Marks \n \n(b) viva voce   \n \n \n- 100 Marks \n \n(2) \nWritten examination for 300 marks shall be required to be undertaken by \nall the candidates.  \n\nPage -222                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(3) \nThe number of papers, syllabus, duration and marks for each paper, from \ntime to time, for the written examination shall be specified by the Commission.  \n(4) \nIf an officer candidate is absent in a paper for medical or any other \nreasons, no separate examination in the missed paper shall be arranged for him nor shall \nhe be allowed to appear in the remaining papers and shall be considered as failed in the \nwritten examination.  \n(5) \nAn officer who fails to secure at least forty percent marks in each of the \npapers and fifty percent marks in the aggregate and overall shall be considered to have \nfailed in written examination. \n(6) \n Each candidate officer who is declared qualified in written part of the \nexamination shall be interviewed, which is assigned hundred marks, by the same Board \nconducting viva voce of the CSS competitive examination in that year, which shall have \nbefore them a record of officers' career, and academic and extramural activities.  \n(7) \nThe Commission shall specify the broad parameters for viva voce.  \n(8) \nAn officer who fails to secure at least fifty percent marks in viva voce shall \nbe considered failed and shall not be eligible for induction.  \n(9) \nThe Board shall, in framing its assessment as to suitability for induction, \nattach particular importance to officer's aptitude, intellect, mental alertness, strength of \ncharacter; understanding of governance and related statutes, domestic and international \naffairs, social fabric and cultural matrix of Pakistan, service experience and exposure and \npotential for leadership towards holding higher positions shall also be considered.  \n(10) Failure in either interview or written part shall be deemed as failure in the \nexamination as a whole.  \n(11) An officer shall have a maximum of two chances or attempts in his service \ncareer to appear in the written examination and viva voce.  \n(12) An officer shall be deemed to have attempted the examination and his \nchance shall stand consumed, if he actually appears in any one or more papers of the \nwritten examination and even if he tenders blank answer book or NOC is not issued to \nhim by respective Secretary (Services).  \n(13) For availing the second chance, the officer must apply afresh and obtain \nNOC from the respective Provincial or Regional Government.  \n(14) An officer who conceals the number of previous attempts or any other \nrelated material fact, shall be prosecuted leading to his dis-qualification for induction and \ninitiation of criminal proceedings.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -223 \n \n \n8.  \nSchedule of examination and centers.-(1) The competitive examination \nshall be held simultaneously at Islamabad, Karachi, Lahore, Peshawar and Quetta \ndepending upon sufficient number of candidates or a location as determined by the \nCommission on such dates and time as notified for the purpose.  \n(2)  Viva voce of the officers qualifying the written examination shall be held \nat Islamabad on such dates and time as notified by the Commission.  \n(3)  Once examination center is selected by an officer, it shall not be changed \nand the examination center and hall once allotted to an officer shall be final and he shall \nnot be allowed to sit in another centre and hall.   \n( 4)  No officer shall be admitted to the examination hall who does not hold an \nadmission certificate issued under sub-rule (4) of rule 4, original CNIC and original \ntreasury receipt for the payment of fee as stated under sub-rule (3) of rule 5.  \n(5) \nAn admission certificate generated or downloaded from the FPSC website \nshall be accepted. Intimation about examination center, roll number and schedule of \nexamination or date sheet, may be downloaded from the FPSC website.  \n(6) \nObtaining correct information, providing correct information, abidance by \nthe rules, completeness of application, provision of complete and upto date documents, \nadherence to the schedule and appearance at specified date and time for the test and viva \nvoce shall be the sole responsibility of the candidate and no exception to this end shall be \nconsidered.  \n \n9.  \nDetermination of final merit.-(1) The officers who qualify in written \nexamination and viva voce, their final merit shall be determined by adding marks \nobtained in the written examination and viva voce.  \n(2)  When total marks of both written examination and viva voce of more than \none candidate are equal, the one who gets more marks in viva voce shall be treated as \nhigher in merit. If marks in viva voce are also equal, the one who is older in age shall be \ntreated as higher in merit. If the date of birth is also same, the one with higher or \nadditional qualifications shall be treated as higher in merit.  \n(3)  Only the Commission shall announce the result.  \n10.  Determination of previous service and performance.-(1) NOC \ncontaining service record and other essential details of the candidate officer shall be sent \nto the Commission by the respective Provincial or Regional Governments on the format \nas set out in Annex-A.  \n(2)  In case of discrepancy in facts reported by the candidate in his bio-data \nform and the contents of NOC sent by the department, details as contained in NOC form \nshall be considered correct and final.  \n \n \n\nPage -224                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nPART-III \nVacancies, Domicile, Induction, Probation, Unfilled Vacancies, Specialized \nTraining, Seniority, Promotion and Pay Fixation \n11.  Vacancies.-(1) Actual number of vacancies in BPS-19 to be filled through \ninduction by process of recruitment of officers of PMS/PCS shall be announced by the \nCommission after intimation by Establishment Division. The Establishment Division, \nhowever, reserves the right to fill a smaller or larger number of vacancies than those \nannounced.  \n(2) \n Provincial and regional quotas with inclusion of seven and half percent \nopen merit seats shall be as under:— \nSer \nProvince/ Region  \nExisting  \nQuota  \nDistribution  \nof 7.5%  \nMerit Seats  \nTotal share  \n(1)  \n(2)  \n(3)  \n(4)  \n(5)  \n1.  \nPunjab (including Federal \nArea of Islamabad)  \n50% \nNil \n50% \n2.  \nSindh  \nThe share of Sindh will be \nfurther sub-allocated in the \nfollowing ratio:  \n \n \n \n \n8.2% \n20.5% \n \n \n \n \n \n \n \n \n \nUrban areas namely Karachi, \nHyderabad and Sukkur  \n40%  of  \n19% or 7.6%  0.6%  \n1.5%  \nRural areas i.e. rest of Sindh \nexcluding Karachi Hyderabad \nand Sukkur  \n60%  of  \n19% or \n11.4%  \n0.90% \n12.3% \n3.  \nKPK  \n11.5% \n \n1% \n \n12.5%   \n4.  \nBalochistan  \n6% \n2% \n8% \n5. \nNew \nmerged \nDistricts \nof   \nKhyber Pukhtunkhawa (ex- \nFATA) (This share shall not be \nmerged \ninto \nKhyber \nPakhtunkhwa and be observed \nindependently for next 10 years \nin conjunction with the ten-\nyear development Plan devised \nto bring the Ex-FATA at par \nwith the Khyber Pakhtunkhwa \nsocially and economically). \n3% \n1.25% \n4.25% \n6. \nGilgit-Baltistan \n1% \n0.75% \n1.75% \n7. \nAJK \n2% \n1% \n3% \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -225 \n \n \n12.  Domicile.—Vacancies earmarked for prescribed provincial quotas shall be \nallocated to officers on the basis of the domicile certificate declared by him at the time of \njoining the service of the respective provincial or regional government.  \n13.  Induction.—(1) Officers securing the highest places in the final merit list \nfor the respective provinces and regions and otherwise eligible shall be recommended by \nthe Commission in order of merit upto the number of vacancies available for each \nprovince and region for induction into Pakistan Administrative Service in BPS-19.  \n(2)  No officer shall be considered for induction to Pakistan Administrative \nService if he has been declared un-suitable by the Commission during viva voce. \n14.  Probation period and connection with the PMS or PCS.-(l) Appoint-\nment through induction of the recommended officers shall be made by the appointing \nauthority in Pakistan Administrative Service on regular basis.  \n(2)  The inducted officers shall be on probation for a period of two years or for \nsuch period as the appointing authority may extend for and till the successful completion of \ntraining.  \n(3)  On appointment in the Pakistan Administrative Service, the inducted \nofficers shall sever their connection with the respective Provincial and Regional \nGovernments and shall not hold any lien, except during probation, against post previously \nheld as part of provincial or regional civil service.  \n15.  Unfilled vacancies and waiting merit list.--(l) Once the process of \ninduction is complete on the recommendations of the Commission, the vacancies which \nremained un-filled due to non-availability of qualified officers under any provincial or regional \nquota shall be carried over to next examination for filling from among the same quota.  \n(2)  The Commission shall maintain a waiting merit list at the end of \ncompletion of process, for each provincial and regional quota for forty-five days after \nwhich the waiting merit list shall not be valid and the process of recommendations for \ninduction shall stand completed.  \n(3)  Any recommendee of the Commission who does not join and intimation in \nthis regard reaches to the Commission within thirty days, the Commission shall \nrecommend the next officer candidate on merit in respective quota.  \n(4)  The vacancies of non-joiners, reported to the Commission after forty-five \ndays shall be carried over to next competitive examination.  \n16.  Specialized training programme. - Every officer, inducted in BPS-19, shall \nundergo specialized training for officers inducted in PAS in such training institutions at such \nplace and time and for such period as the Establishment Division may intimate.  \n17. Seniority, inter se seniority and length of service.--(1) The seniority of the \ninductees shall be reckoned from the date of their regular appointment in Pakistan \nAdministrative Service in accordance with the provisions contained in the Civil Servants \n\nPage -226                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(Seniority) Rules, 1993. They shall be placed at the bottom of the batch promoted and \nappointed to BPS-19.  \n(2)  The length of service of the inductee in respect of his eligibility for \npromotion as prescribed in the Establishment Division's O.M No. l/9/80-R-2 dated 2nd \nJune, 1983 shall be counted with effect from the date of his regular appointment in \nPakistan Administrative Service.  \n(3)  The inter-se-seniority of the inductees shall be determined by the \nappointing authority in order of merit assigned by the Commission.  \n18.  Promotion to higher rank or pay scales in PAS.-The promotion of the \ninductees to higher rank in PAS shall be governed by the relevant rules applicable to the \nPakistan Administrative Service and shall be subject to completion of such conditions \nand trainings as are prescribed for such promotion in the Pakistan Administrative Service.  \n19.  Pay fixation and pension.--( 1) The pay of the officers inducted in \nPakistan Administrative Service shall be fixed under the normal rules applicable to civil \nservants of the Government.  \n(2)  Without prejudice to other provisions of these rules, the service rendered \nby the inductees as part of Provincial or Regional civil service shall count towards \npension but not towards seniority and promotion.  \nPART-IV \nMiscellaneous \n20.  Use of unfair means, un-becoming behavior and presentation of false \ninformation.- (1) An officer who knowingly furnishes particulars which are false, \nsuppresses material information, or attempts to influence the Commission, or officers or \nmembers of the staff of the Commission, or tries to obtain support for his candidature by \nimproper means, or deliberately submits forged certificates, or misbehaves in the \nexamination hall or uses any kind of unfair means as ordinarily perceived to be· as such \nincluding use or attempted use of mobile phone, smart phone, smart watches or any other \nelectronic device or gadgetry for copying or even listening to or receiving information \nthrough or communicating both overtly or covertly with external agents, or misconducts, \nmisbehaves or willfully displays rude behavior or coerce or threaten by any mean during \nexamination or viva voce and uses filthy and un-ethical language in the answer book or \nany other written communication or presents false information using any mean to include \nbefore, during and · after written examination and viva voce, shall be dis-qualified for \ninduction and shall be proceeded against under criminal provisions of the Pakistan Penal \nCode, 1860 (Act XLV of 1860).  \n \n(2)  An officer who, even after his appointment by induction in Pakistan \nAdministrative Service, is found to have knowingly furnished particulars which were \nknown to him to be false or to have suppressed material information shall be liable to \ndismissal from service.  \n21.  Decision of the Commission. -Decision of the Commission as to the \neligibility or otherwise of an officer for admission to the competitive examination and \nsuitability for induction shall be final.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -227 \n \n \n22.  Recounting of marks.-(1) Answer books of all subjects and papers of \nthe competitive examination are confidential documents and shall not, therefore, be \npermitted to be seen by candidate officers or their representatives nor shall re-examination or \nremarking of answer books and scripts shall be allowed under any circumstances. A candidate \nofficer desirous of getting his marks awarded by the examiners re-counted may submit his \nrequest for the purpose within one month from the date of the issue of result card or marks \nsheet along-with a treasury challan of prescribed fee per paper for re-counting of marks only. \nThereafter, no such application shall be entertained.  \n(2)  Re-evaluation of assigned marks awarded by the viva voce Board shall not \nbe allowed under any circumstances.   \n(3)  Grace marks shall not be allowed.  \n23.  Retention of answer books.- (1) Answer books of the competitive \nexamination of the officer candidates shall be retained in the office of the Commission \nfor a period of one year only and thereafter shall be destroyed.  \n(2)  Any query relating to the answers books after the specified period shall not \nbe entertained.  \n24.  Representation and review petition.-(1) An officer candidate aggrieved \nby any decision of the Commission may, within thirty days of communication of decision, \nmake a representation to the Commission and the Commission shall decide the representation \nwithin fifteen days after giving the candidate a reasonable opportunity of hearing.  \n(2)  An officer candidate aggrieved by the decision of the Commission made \nunder sub-rule· (l) may, within fifteen days of decision by the Commission, submit a \nreview petition to the Commission and the Commission shall decide the review petition \nwithin thirty days under intimation to the petitioner.  \n(3)  Save as provided in the Federal Public Service Commission Ordinance, \n1977 (XLV of 1977), no order made or proceeding taken, or rules made, by the \nCommission shall be called in question in any court and no injunction shall be granted by \nany court in respect of any decision made or taken in pursuance of any power conferred \nby or under the said Ordinance.  \n(4)  Any candidate aggrieved by a decision of the Commission under sub-rule (2) \nmay within thirty days of the decision, prefer an appeal to the High Court.  \n(5)  Each representation and review petition duly signed by the officer \ncandidate shall be entertained only if accompanied with original treasury receipt of the \nfee specified by the Commission for the purpose.  \n25.  Correspondence.-All correspondence shall be addressed to the Secretary \nFPSC. Change of address if any, shall be reported to the FPSC immediately.  \n26.  Penalty.-(1) An inductee who fails to comply with the provisions of these \nrules, or fails to obey any orders of the appointing authority, or from the employer or \n\nPage -228                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nProvincial or Regional Government under which he is serving, or from the head of \ntraining institution or from any faculty member thereof or an officer under whom he may \nbe receiving field training, or neglects his studies, or is found cheating or misbehaving \nduring examination, or is guilty of misconduct or who mis-behaves in a manner  \nun-becoming of an officer shall  be liable for removal from service or to such other action \nas the appointing authority may direct, in accordance with the applicable rules.  \n(2)  No adverse orders shall be passed in respect of an inductee unless he is \ngiven an opportunity to show cause and personal hearing.  \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -229 \n \n \nAnnex-A \nPart-I \nFEDERAL PUBLIC SERVICE COMMISSION \nNO OBJECTION CERTIFICATE (NOC) \nFOR INDUCTION OF OFFICERS OF PMS/PCS INTO PAS \n(As required under Rulc-3(iv) or PMS/PCS Induction into PAS Rules, 2020) \n            (COMPETITIVE EXAMINATION-2020) \n1. \nI applied for the above Examination on the prescribed form online. Necessary No Objection \n \nCertificate may kindly be forwarded to the Secretary, FPSC, Islamabad within one month \n \nupto _______________________.  \n2. \nI claimed my particulars and Employment Record in my Application Form as under:— \n(a) \nName of officer: \n(b) \nCNIC No:  \nContact#  \n(c) \nFather's Name:  \n(d) \nDate of Birth :  \n(e) \nDate of Entry into Government Service:  \n(f) \nDate of Entry into PMS/PCS  \n(g) \nPresent Designation & BS:  \nOffice Ph.#  \n(h) \nPlace of Domicile: ( District)  \n(i) \nOffice Address:  \n \n3.  \nService Record: Year of Qualifying PMS/PCS through respective Public Service \nCommission of Province/Region_______________ Date of Appointment in BS-17___________ \nPresent BPS_______ Date of Promotion to Present Pay Scale____________ Present Post held \n________________________ Department ______________ Total Period of Service in BPS-17 and \nabove____________ .  \n4.  \nPosts Held in BPS-17 and above: \nPost Held \nBPS \nFrom \nTo \nDepartment \nCadre or          \nEx-Cadre Post \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nDate:____________ (Applicant‘s signature)  \n \n \n          (Continued overleaf…) \n\nPage -230                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nPART-II \n \nTO BE FILLED/VERIFIED BY TIIE DEPARTMENT/ EMPWYER OF THE CANDIDATE \n \nThe Secretary (Service) of respective Provincial/Regional Government must process this certificate in the \nlight of FPSC Advertisement and forward or communicate the refusal as the case may be, to FPSC within \none month from the closing date. On selection, the department will have to relieve the official for joining the \npost.  \n \nImportant Note \n \nThis certificate must be processed on Personal File of the applicant/ \nemployee.  \n \nThe employment record must be checked and verified/ confirmed to fall in \nline with the Eligibility Criteria. \n \n(i) Personal file No._______________________ (ii) Date of Birth __________________________  \n(iii) Date of entry into Government Service with Basic Scale: ______________________________  \n(iv) Date of Entry into PMS/PCS through respective Public Service Commission   _____________ \nv) Present Designation with BS: ______________ (vi) Total Continuous Govt. Service: _________   \n(vii) Availed Extra-Ordinary Leave (Y.M.D)  _________ (viii) Accepted Domicile at time:_____ \n       of entry into Govt. Service  \n(ix) Date of Promotion in BPS-18:  _________ (x) Date of Promotion in BS-19 ________________ \n(xi) Total Length of Service ___________________. \n5.  \nLast 5 years PERs Grading to be filled and certified by Provincial S & GAD:  \n \nPeriod \nPay Scale \nOverall \nGrading \nPen Picture by \nRO \nRemarks of \nCSO \nFrom \nTo \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n6. \nIt is certified that, the applicant with particulars as above has a minimum Blood count of \n75% and at least 3 ―very good‖ Performance Evaluation Reports (PERs), with no average PER, in \nthe five years immediately preceding the year in which application for the FPSC examination is made: \nNo minor and major penalty has been imposed on him nor has he/she been convicted by any court of \nLaw during the last 05 years. No Inquiry / Disciplinary Proceedings under respective Efficiency and \nDiscipline Rules of Provincial/ Regional governments or Inquiry / trial under Accountability Ordinance \nor proceedings in any court of Law are pending against him/her presently.  \n7. \nIn case it is decided to forward a case where adverse entries do exist in his/her records, \nextracts of the adverse entries from the relevant PERs should be enclosed for information of the \nCommission. Also confirm that the adverse remarks were communicated to the official and no \nappeal/petition -is pending for decision thereon.  \n8. \nIt is certified that on selection of Mr. _________ for induction in Pakistan Administrative \nServices, the Government of __________will have no objection to relieve him to join the post \nunder the Federal Government.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -231 \n \n \n9. \nIt is certified that this certificate has been processed on personal file of the officer and \nemployment record has been checked and found correct as given above.  \nSignature: ______________________   \nName: _________________________ \nCountersignature of Chief Secretary  \n                                Designating: Secretary (Services)  \n    \n \n \n \n  \n            \nServices & General Administration Department  \n(Official Seal)  \n \n \n \n \nGovernment:____________________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage -232                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nAnnex-B \nFEDERAL PUBLIC SERVICE COMMISSION \n \nPERSONAL BIO DATE FORM \n(FOR INDUCTION OF OFFICERS OF PMS/PCS INTO PAS \n(Under Provincial Management Services (PMS)/ \nProvincial Civil Services (PCS), Induction into Pakistan Administrative Service  \n(PAS) Rules, 2020) \n \n0 l.  \nRoll No: ______(To be allotted by the FPSC) Personal No: ________  \n02.  \nPresent Pay Scale: ____________  \n03.  \nName: ______________  \n04. \nFather's Name:___________  \n05.  \nDomicile (Self):__________  06.  \nProvince: _______________  \n07.  \nDate of Birth: ___________   Day ____ Month _______ Year _____ \n08.  \nPlace of Birth/City (Self): ______________  \n09.  \nMarital status: (Please mark only one put a tick mark ( ) in the relevant box)  \nSingle            \n \nMarried        \n  Divorced/Widow   \n10.  \nCNIC: ___________________________  \n11.  \nReligion: (Please put a cross in relevant box)  \nMuslim   \n                  Non Muslim  \n \n12 \nParticulars of the spouse (if married):  \n \nName _______________ CNIC _______________ Nationality ____________________  \n \nAge: _____ Education: ______Occupation:_______ Present Designation: ____________  \n13.  \nDetails of Children:  \n \nS. No \nName of the Child \nAge (Years) \nPresent Occupation \n(a) \n(b) \n(c) \n \n \n \n(d) \n \n \n \n(e) \n \n \n \nPhotograph \n(05) \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -233 \n \n \n14.  \nParticulars of parents:  \n         \n       \n         Father   \n                          Mother  \n(a) Place of birth:   \n \n \n________________ \n________________ \n(b) Date of birth:   \n \n \n________________ \n________________ \n(c) Date of death, if not alive:  \n \n________________ \n________________ \n(d) Your age at his/ her death:  \n \n________________ \n________________ \n(c) Education (highest degree/class Passed):  \n________________ \n________________ \n(f) Profession  \n \n \n \n________________ \n________________ \n(g) Designation:  \n \n \n \n________________ \n________________ \n(h):   \n \n \n \n \n________________ \n________________ \n \n15.  \nGive particulars of Brothers (B) and Sisters (S) in order of birth:  \n \nS. No  \nName  \nRelationship  \nAge  \nEducation  \nPresent  \nOccupation  \n(a)  \n \n \n \n \n \n(b) \n \n \n \n \n \n(c) \n \n \n \n \n \n(d) \n \n \n \n \n \n(e) \n \n \n \n \n \n \n16.  \nClose relations in Civil Service:  \n \nS. No  \nName  \nRelationship  \nAge  \nPresent Pay \nScale \n \nPost presently \nheld \n \n(a)  \n \n \n \n \n \n(b) \n \n \n \n \n \n(c) \n \n \n \n \n \n(d) \n \n \n \n \n \n(e) \n \n \n \n \n \n \n17.  \nDetails of Immovable property (parents, Self and Family):  \n \nS. No  Identification & nature of Assets(s) Mode of acquisition/year Cost of acquisition  \n(a)  \n \n \n \n(b) \n \n \n \n(c) \n \n \n \n(d) \n \n \n \n(e) \n \n \n \n \n18.  \nAnnual Income of family Rs. _______ Number of Dependents _______  \n \n \n\nPage -234                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n19.  \nAcademic Qualifications:  \n \nS.  \nNo \nEducation \nInstitution \nattended \nYear \nGrade/Div. \nMarks \nObtained \nBoard/ \nUniversity \nMain \nSubjects \n(a)  \nMatric  \n(b)  \nIntermediate  \n(c)  \nB.A/B.Sc.  \n(d)  \nM.A/M.Sc.  \n(e)  \nM. Phil/M.S.  \n(f) \n Ph. D \n  (g) \nOther  \n \n20.  \nAdditional Qualifications/Trainings: \n \nS. No  \nNature of Training  \nAgency/Organization  \nGrade/Div  Duration  \nYear  \n(a)  \n \n \n \n \n \n(b)  \n \n \n \n \n \n(c)  \n \n \n \n \n \n(d)  \n \n \n \n \n \n(e) \n \n \n \n \n \n \n21. \nSpecial Courses (if any):  \n \nS. No  \nName of Course \nYear \nInstitution  \n(a)  \n \n \n \n(b)  \n \n \n \n(c)  \n \n \n \n(d)  \n \n \n \n(e) \n \n \n \n \n22.  \nLanguages (Excellent, Good, Fair):  \n \nS. No \nLanguage \nRead \nWrite \nSpeak \n(a)  \n \n \n \n \n(b)  \n \n \n \n \n(c)  \n \n \n \n(d) \n \n \n \n \n23. \nSocial/ Literary interest:  \n24. \nSports/Achievement (with year): \n25. \nHobbies:  \n26. \nPublications (if any) with title, journal, date of publication.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -235 \n \n \n27.  \nTravel Abroad:  \n \nS. No  Countries  \nPeriod (Days)  \nPurpose  \n(a)  \n \n \n \n(b)  \n \n \n \n(c)  \n \n \n \n(d) \n \n \n \n(e) \n \n \n \n \n28. \nPostal Address:   _____________________________   \n(in capital letters)  \n \n29. \nPermanent Address: ________________________________________ \n \n(if different from above)  \n \n30. \nTelephone Number (if any) with City Code:  \n \n \nOffice:  \n__________Residence: _____________ Mobile: ___________  \n \n31.  \nMiscellaneous: (Any other information)  \n \n32.  \nService Record: Year of Qualifying PMS/PCS through respective Public Service \nCommission of Province/Region __________ Date of Appointment in    BS-17__________ Present \nBPS _________ Date of Promotion to Present Pay Scale_______ Present Post held _____________ \nDepartment ______________ Total Period of Service in BPS-I 7 and above _________________. \n   \n33.  \nPosts Held In BPS-17 and above:  \n \nPost held \nBPS \nFrom \nTo \nDepartment \nCadre or Ex-\nCadre Post \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n34. \nDeclaration:  \n(i) \nI Certify that the statements I have made in this application are true to the best \n \nof my knowledge and belief. I understand that if any of the above statement is \n \nfalse in any material respect or omit any material information relevant to my \n\nPage -236                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nprevious examination, service, etc. my application is liable to be rejected and \n \nappointment is liable to be terminated.  \n(ii) \nI hereby further declare that I have never been involved in any criminal/civil/ \ndisciplinary case or prosecuted in any criminal / civil or quasi-judicial proceedings \ninvolving moral turpitude (If involved, please give detailed particulars of the \nincident with name of police station and nature of offence). \n(iii) \nI have read and understood ―Provincial Management Services (PMS)/Provincial \nCivil Services (PCS). Induction into Pakistan Administrative Service (PAS) \nRules,2020‖ before filling this application form and agree to abide by them, in \ntotality & unconditionally.  \n35.  \nCertified that I have filled in Part-I of NOC (Annex-A) and furnished the same to Secretary \nServices for verification/authentication and countersigning by Chief Secretary and onward \nsubmission to Secretary. Federal Public Service Commission, Islamabad within one month.  \n \n \n \n \nSignature: _______________ \nDate: ______________  \n  \n \n               Name of the Officer: _______________  \n                                                                                                                                 (in Capital letters)  \n_________________________________________________________________ \n[No.  \n \n \n] \n \n \n \n \n \n \n \n \n \n       ( \n                      ) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -237 \n \n \nGUIDELINES OF SYLLABUS FOR INDUCTION OF PMS/PCS OFFICERS \nINTO PAS \n \nS. R. O. 275(I)/2021.-In exercise of the powers conferred under Section 7-A of \nthe Federal Public Service Commission Ordinance, 1977 read with sub-rule (2) of rule 7 \nof the Civil Service of Pakistan (Composition and Cadre) Rules, 1954, and with approval \nof the Federal Government, the Chairman of the Commission is pleased to make \nfollowing Guidelines for the Syllabus of Competitive Examination for Induction of \nProvincial Management Services (PMS)/Provincial Civil Services (PCS), into Pakistan \nAdministrative · Service (PAS) under related Rules, 2020.  \n \n1.  \nExamination will comprise of:  \n(i)  \nWritten Examination   \n-300 Marks \n(ii)  \nViva Voce  \n \n \n-100 Marks \n \n2. \nWritten Examination:- Will be of 300 marks with breakdown as under:  \n \n \n(i)  \nPaper- I, Analytical Abilities (100 Marks): Quantitative Reasoning \n(50) and Verbal Reasoning (50) on the lines of GRE.  \n \n(ii)  Paper- II, Essay (50 Marks): An essay of 1200 to 1500 words on \ngiven topics.  \n \n(iii)  Paper – III Analysis Paper (50 Marks): An analysis paper on given \ntheme will be required with plausible conclusions and workable \nrecommendations as outcomes.  \n \n(iv)  Paper - IV, Objective Type / MCQs (100 Marks): comprising \nMCQs on Economy, Current Affairs, Pakistan Affairs and Public \nPolicy & Governance.  \nPaper- I, Analytical Abilities (100 Marks)  \na. \nQuantitative Reasoning (50%)  \n \nunderstand, interpret and analyze quantitative information  \n \nsolve problems using mathematical models \n \napply basic skills and elementary concepts of arithmetic, \nalgebra, geometry and data analysis  \nb. \nVerbal Reasoning (50%)  \n \nAnalyze and draw conclusions from discourse; reason  from \nincomplete data; identify author's assumptions and/or perspec-\ntive; understand multiple levels of meaning, such as literal, \nfigurative and author's intent  \n\nPage -238                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \nselect important points; distinguish major from minor or relevant \npoints; summarize text; understand the structure of a text  \n \nunderstand the meanings of words, sentences and entire texts; \nunderstand relationships among words and among concepts  \nc. \nAnalytical Writing is covered under Essay as separate paper.  \nSuggested Readings  \nGRE The Official Guide to the Revised General Test (Latest Edition) Barron's \nGRE, Latest Edition, Sharon Weiner Green M.A.  \nPaper - II, Essay (50 Marks)  \n50 Marks comprising Essay of 1200-1500 words on given topics focusing on \nanalysis.  \n \nA wide choice of topics relating to social, political, development, security, \neconomic and international affairs will be given. Officers are expected to \nreflect comprehensive and reach based knowledge on a selected topic, \narrange their ideas in orderly fashion and to write concisely. Candidate's \narticulation, effective and exact expression and technical treatment of the \nstyle of English Essay writing will be given credit. The focus shall be on:  \n \narticulate complex ideas clearly and effectively  \n \nsupport ideas with relevant reasons and examples  \n \nexamine claims and accompanying evidence  \n \nsustain a well-focused, coherent discussion \n \ncontrol the elements of standard written English \nSuggested Readings \n \nTitle  \nAuthor \nPractical English. Usage  \nM. Swan (Oxford University Press).  \nA University English Grammar  \nR. Quirk & s. Greenbaum (ELBS; Longmans)  \nWrite Better, Speak Better  \nReaders Digest Association.  \nModern English in Action  \nHenry Christ (D.C Heath & Co.)  \n \nPaper - III, Analysis Paper (50 Marks)  \nAn analysis of given Theme containing brief situation and information will be \nrequired. Emphasis will be on soliciting practical recommendations based on \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -239 \n \n \nsound conclusions. Analysis of situations as faced in Public Administration \nrelated to PAS shall be focused at. Any famous known previously experienced \nsituation may also be included.  \nPaper- IV, Objective Type/MCQs (100 Marks)  \n100 Marks, comprising MCQs on Public Policy, Governance & Administration \n(35%). Economy of Pakistan (30%). Current and Pakistan Affairs (35%). Broad \ncontours shall be as following:  \nPublic Policy, Governance & Administration (35%) \nI. \nBasic Concepts of Governance: Origin of the Governance, good \ngovernance and effective governance; Characteristics of good governance: \nParticipation, Rule of law, Transparency, Responsiveness, Equity, \nEffectiveness and Efficiency, Accountability, Strategic Vision, Failure of \nGovernance: its indicators diagnostic tools & Effects.  \nII. \nGovernance Theories: Communitarianism; Decentered Theory; Libertar-\nian Socialism; Institutionalism; Marxism; Neoliberalism; Rational Choice \nTheory; Regulation Theory. \nIII. \nGovernance Indicators: laid down by World Bank/IMF/ UNESCO/ \nUNDP/ADB, their explanation & application in Pakistan Transparency \nand Accountability; Political Stability and Absence of Violence; \nGovernment' Effectiveness; Regulatory Authorities & their quality of \nservice; Rule of Law; Control of Corruption.  \nIV. \nPublic Policy and planning Institutions and their role in Planning: \nInstitutional Framework for Policy Coordination and Planning (ECNEC, \nEconomic Coordination Committees of the Cabinet, The Federal Cabinet, \nThe Secretaries Committee, Minister's Secretariat, The Planning \nCommission, The Finance Division, The Cabinet Division, and all Federal \nMinistries for their respective subject); Role of Planning Commission in \nPolicy and Planning; Strategic Planning in Federal: Provincial \nGovernment and Local Government; Role of International Donors in \nPolicy Formulation (IMF Document ―Memorandum on Economic and \nFinancial Policies 2013/14-2015/16‖ that underpins almost all public \npolicies.); Public Policy and implementation in Key Sectors (i.e., Health, \nEducation).  \nV. \nAccountability: Introduction to Accountability and its concepts \n(Standards, Symbolism, regional and country-wide comparisons, a Review \nof \nContemporary \nStudies); \nTypes \nof \nAccountability \nPolitical \nAccountability, Legal/Judicial Accountability, Administration Accountab-\nility, Professional Accountability, Private vs. Public Accountability; \nNational Strategies against Corruption and remedial measure.  \nVI. \nBureaucracy: Introduction to the Concept of Bureaucracy (History, \nTheories of Bureaucracy (Max Weber, Marx, John Steward Mill, \nWoodrow Wilson) Role of Bureaucracy in Pakistan British Legacy, civil-\nmilitary relations, neutrality, dilution of degradation, political allegiance, \n\nPage -240                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \npower. Public Administration and Code of Ethics (Effectiveness of the \nEstacode and the Code of Ethics, Comparison with other countries).  \nVII. Public Policy Formulation and Implementation: The Policy Making \nProcess: How Policies are Made (Six stages including diagnosis with \ncautions to be exercised at each stage); Policy Implementation & Role of \nBureaucracy (Training, Pervasive Inertia and resources, Political \ninterference, Ability to say ―No.‖); Policy· Analysis, The Quest for \nSolutions (Lack of research in policy analysis, Lack of coordination \namong departments, secrecy, openness); Policy Evaluation; Assessing The \nImpact of Public Policy, Program Evaluation; Success and failure of \nGovernment.  \nVIII. Multi-level Governance in Pakistan:  \n \nLegislature: National Assembly, Senate, Provincial Assemblies, \nStanding Committees, Public Accounts Committees:  \n \nJudiciary: Supreme Court, High Courts, Lower Courts, judicial \nreview, judicial activism.  \n \nFederal, Provincial Cabinets and Federal Ombudsman.  \n \nCouncil of Common Interests, National Economic Council, \nEconomic Committee of the Cabinet, Executive Committee of \nthe National Economic Council, National Finance Commission, \nCabinet Committee on Privatization, Cabinet Committees, Public-\nPrivate Sector Committees on Economy, Tax Reform.  \n \nFunctioning of the offices and lateral interference in decision \nmaking: President of Pakistan; Prime Minister of Pakistan; Office of \nGovernor, Office of Chief Minister.  \n \nLocal Government system under the latest local Government Acts: \nDistrict Government, Tehsil Government, Union Administration, Its \nEfficiency, Performance & Causes of Success or Failure.  \nIX. \nFederalism, Devolution and Decentralization: Constituents participation in \nFederal Structure; Principle of Subsidiary in Public Service Delivery; \nDecentralization Models. \nX. \nRole of Citizens in Governance and channels for factoring their voice.  \nXI. \nGood Governance in Islam: Quranic Guidance on Good Governance; \nConcept of Governance and its application in light of Quran; Sunnah and \nFiqh. \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -241 \n \n \nSUGGESTION READINGS \nTitles  \nAuthor  \nGovernance  \nAne Mette Kjaer  \nEncyclopedia of Governance, Volume 2  \nMark Bevir  \nImplementing Public Policy: Governance in  \nTheory and in Practice,  \nHill M. and Hupe P.  \nAccountability: Managing for Maximum Results  \nSam R LLyod \nGuidance for Good Governance:  \nExplorations in Quranic, Scientific & Cross-Cultural \nApproaches  \nAbdullah Ahsan & Stephen \nBonsalyound \nHow Governments Work  \nMuzaffar A. Ghaffaar \nGovernment and Administration in Pakistan  \nDr. Jamil-ur-Rehman \nPublic Administration With Special Reference To Pakistan \nDr. Sultan Khan \nConstitution of Islamic Republic of Pakistan  \nNational Assembly \nPakistan: Beyond the Crisis State  \nMaleeha Lodhi \nPower Dynamics, Institutional Instability and Economics \nGrowth: The Case of Pakistan  \nAkmal Hussain \nFederalism and Rights  \nEllis Katz and G Allan Tarr \nLocal Government Reforms in Pakistan: Context, Content \nand Causes  \nAli Cheema, Asim Ijaz \nKhawaja and Adnan Qadir \nEconomics Democracy Through Pro Poor Growth  \nPonna Wignaraja, Akaml \nHussian Susil Sirivardana \nGovernance: South Asian Perspective  \nHasnat Abdul Hye \nGovernance, Economic Policy and Reform in Pakistan  \nAbdus Samad \n''Pakistan-Problems of Governance,‖ 1993  \nHussain, M., Hussain. A. \n―Pakistan's Predicament: The Diagnostic and the Deputes \nwithin,‖ Journal of Pakistan Vision, 13/1(2012).  \nRacine, Jean-Luc. \nThe Culture of power and Governance of Pakistan-1947-\n2008, Oxford, 2010  \nNiaz, I. \n―Legitimacy and the Administration State: Ontology, \nHistory, and Democracy,‖ Public Administration \nQuarterly, UC Berkeley, 2013  \nBevir, M., \nHandbook of Public Policy Analysis  \nFrank Fischer, Gerald J. \nMiller, and Mara S. Sidney \nPublic Policy : Politics, Analysis, and Alternatives, 44th \nEd., CQ Press, 2012  \nKraft, Michael E., Scott R. \nFurlong \nPublic Policy in An Uncertain World: Analysis Decisions, \nHarvard, 2013  \n \nEconomy of Pakistan (30%)  \n\nPage -242                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \ni. \nDefinition and Measurement of Development: Characteristics of under \ndevelopment, rethinking on the concept of development: Growth vs. \nRedistributive justice, Absolute and Relative Poverty, Basic Needs \nApproach, Sustainable Development, Environmental Degradation & other \nIssues.  \nii. \nPlanning Experience of Pakistan: A critical evaluation of the strategy of \neconomic planning, growth and governance institutions. Strategic \nPlanning and Management; Planning Process; Policy Analysis; Policy \nImplementation; Program Evaluation; Planning Machinery; Role of \nDonors and International Institutions in Public Policy and Management; \nPolicy making and implementation of Federal Government of Pakistan.  \niii. Agricultural Development in Pakistan: Changes in Agricultural Policies \nover plan periods, Major Monetary and Fiscal measures to promote \nAgricultural development, Green Revolution Strategy and its implications \nfor growth and redistribution, Land Reforms and changes in the Tenure \nSystem 1950-1980, Subsidies to agriculture sector, Issues and Challenges \nfacing agriculture sector in Pakistan, Cooperative and Corporate Farming, \nRural Development.  \niv. \nIndustrial Development in Pakistan: Early industrialization strategy, \nCreation of Financial and Development Institutions, Major monetary and \nfiscal measures to promote industrial development, changing role of public \nsector over the plan periods, Evaluation of Nationalization Policy, \nConcentration of industrial income and wealth, Evaluation of Import \nSubstitution Policy and Export led Growth Strategy in Pakistan. Issues and \nchallenges facing industrial sector in Pakistan.  \nv. \nRole of Foreign Trade and Aid in Economic Development:  \nPakistan's Balance of Payments, Terms of International Trade, Changes in \ndirection of trade, Trends in Pakistan's major exports and imports and \nissues facing export sector, Causes of significant changes in the trends, \nrole of migration and remittances· in Pakistan's economy, costs and \nbenefits of Foreign Aid, Role of Foreign Direct Investment.  \nvi. \nPrivatization, Denationalization, Deregulation: Conceptual and operati-\nonal aspects, International comparisons, globalization and its impact on \nflow of capital, labour and sovereignty, Pakistan's Experience of \nPrivatization, regulatory bodies and their effectiveness.  \nvii. Energy Sector of Pakistan: A comprehensive evaluation of energy sector \nof Pakistan including ·energy mix, power sector, oil and gas sector. \nmanagement of power generation and distribution, Independent Power \nProducers experience in Pakistan, Energy reserves and Potential in \nPakistan, Energy and power and gas exploration; Policies, regulatory \nbodies, issues and challenges facing energy sector.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -243 \n \n \nviii. Social Sector Development in Pakistan: Education, Health, Sanitation, \nDemographic dividend, poverty, various indices including Global Multiple \nPoverty Index.  \nix. \nTaxation system of Pakistan \nx. \nMajor Issues in Pakistan Economy: Challenges facing the economy, \nEnergy crisis, Corruption, External debt accumulation and dependency, \nUn-employment, Income inquiry, Inflation, Fiscal and trade deficits, \nBalance of payment issues, Water Issues. \n \nSUGGESTION READINGS \n \nTitle \nAuthor \nEconomic Development  \nTodaro, M.P. \n \nUnder Development and Agrarian Structure in \nPakistan  \nKhan, Mahmood Hassan \nFactor in Economic Development  \nCairncross, A.K \n \nForeign Aid Theory and Practice in Southern \nAsia  \nWolf, Jr. DC \nGovernment Finance-An Economic Analysis  \nDue John, F. \n \nIntroduction to International Economics  \nSnider, D.A, Paul Krugman, Donimich \nSalvatore \nStudies on Economic Development with Special \nReference to Pakistan  \nGhouse, A. \nHistory of International Trade  \nFindlay, R and O, Rourke, K \nEconomic Survey of Pakistan  \nGovernment Publication \n \nReports of the State Bank of Pakistan  \nState Bank of Pakistan \nPoverty Reduction Strategy papers  \nFinance Division \nAnnual Plans  \nPlanning Commission \nForeign Aid Theory and Practice in Southern \nAsia  \nWolf, Jr. Dc \nGovernment Finance-An Economic Analysis  \nDue John, F. \n \nCurrent Affairs (35%)  \n(i) Pakistan's relations with China, Russia, Saud Arabia, Indonesia, Turkey  \n(ii) Pakistan's relations with the United States  \n(iii) Pakistan's relations with International Organizations: UN, OIC, WTO, \nCommon Wealth, CAREC, ASEAN  \n\nPage -244                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(iv) Security Council, World Bank and IMF Reforms  \n(v) Global financial Crisis and International Economy  \n(vi) Environment: Global Warming, Hugo Framework of Action, Sendai \nFramework  \n(vii) Millennium Development Goals  \n(viii) Global Energy Politics  \n(ix) Nuclear politics in South Asia and Role of Pakistan  \n(x) International Trade; Doha Development Round and Bali Plan of Action \nPackage, Current issues in WTO, New Silk Route, Politics of FTAs/PTAs, \nMFN Status  \n(xi) Cooperation and Competition in Arabian Sea, Indian and Pacific Oceans and \nSouth China Sea including Arc of Democracy, Stings of Pearls, Trans-Pacific \nPartnership Treaty, Regional Economic Cooperation Plan  \n(xii) European Union: Challenges and Prospects and effect of Transatlantic Trade \nand Investment Treaty  \n(xiii) Globalization, liberation and erosion of sovereignty  \nSUGGESTION READINGS \n.  \n. .  \nTitle \nAuthor \nFederalism \nand \nEthnic \nConflict \nRegulation in India and Pakistan  \nAdeney, Katharian,. New York: Pal Grave \n2007 \nLabor, \nDemocratization \nand \nDevelopment in India and Pakistan \nCandland, Christopher, NY: Routledge, \n2007 \nPerception, Politics and Security in \nSouth Asia: The Compound Crisis in \n1990  \nChari, P.R., New York: Rutledge,2003 \nThe Future of Pakistan  \nCohen Stephen P. Et at. Washington: \nBrookings Institute Press, 2001 \nFrontline Pakistan: The Struggle with \nMilitants Islam  \nHussain, Zahid. New York: I.B Tauris, \n2007 \nConflict Between India and Pakistan: \nan Encyclopedia.  \nLyon, Peter. California: ABC- CLIO, 2008 \nBack to Pakistan: A Fifty Year Journey  Mass, Leslie Noyes. Playmouth: Rowman \n& Little Fiedld Publishers,20l1 \nJudging the State: Courts and Constitut-\nional Politics in Pakistan  \nNewberg, Paula R. Cambridge: Cambridge \nUniversity Press. 1995 \nPakistan: Manifest Destiny.  \nQureshi, Atiff. London: Epic Press 2009 \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -245 \n \n \n[Authority.— Federal Public Service Commission‘s Notification S.R.O No. 274(I)/2021 dated            \n23rd February,2021] \nTitle \nAuthor \nPakistan, America, and the Future of \nGlobal Jihad  \nRiedel, \nBruce. \nDeadly \nEmbrace: \nWashington: Brookings Institute Press, 2011 \nKashmir in Conflict: India, Pakistan \nand the Unending War  \nSchofield, Victoria. New York: I.B. Tauria, \nIslamic Law and the Law of Armed \nConflict:The Armed Conflict in Pakistan  \nShah, Niaz A. New York: Routledge, 2011 \nMaking Sense of Pakistan  \nShaikh, Farzana, New York: Colombia \nUniversity Press, 2009 \nA Brief History of Pakistan  \nWynbrandt, James. New York: InfoBase \nPublishing, 2009 \nPowering Pakistan: Meetings Pakistan \nEnergy Needs in 21st Century  \n Robert \nM. \nHathaway \nand \nMichael \nGugelman \nPakistan‘s Energy Sector: From Crisis \nto Crisis-Breaking Chain  \nZaid Alahdad \nPakistan Foreign Policy 1947-2005: A \nConcise History, 2011 \nAbdul Sattar, \nIssue in Pakistan 's Economy, 2010  \nAkbar S. Zaidi \nPakistan: A Hard Country, 2012 \nAnatolleven \nGovernment & Politics in South Asia,  \n6th ed., 2009  \nBaxter, Malik, Kennedy & Oberst \nIntroduction to International Politics \nEconomy, 2010  \nDavid Balaam & Brandford Dillman . . . \nInternational Organization (Second \nEdition) 2012  \nVolker Rittberger, Bernhard Zangl and \nAndress Kruck  \nThe Age of Deception: Nuclear \nDiplomacy in Treacherous Times  \nMohamed Elbaradei, 2011  \nInternational Relations, 2012  \nJoshua Goldstein  \nWorld \nPolitics: \nTrends \n& \nTransformation, 2011  \nKegley & Blanton   \nPakistan Beyond the Crisis, 2011  \nMaleeha Lodhi  \nGlobalization in Questions, 2009  \nPaul Hirst  \nOmtermatopma; Political Economy: \nInterests & Institutions in the Global \n Thomas Oately \nPolitics and Change in the Middle \nEast,   10th Ed., Pearson, 2012  \nAndersen, Seibert, and Wagnber  \nEating Grass: The Making of the \nPakistani Bomb, (2012)  \nFeroz Khan  \n\nPage -246                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nVII. FEDERAL PUBLIC SERVICE COMMISSION \n7.1 \nFederal Public Service Commission  \nOrdinance,1977 (No. XLV of 1977) \n \nWHEREAS it is expedient to repeal and, with certain modifications, re-enact the \nFederal Public Service Commission Act, 1973 (LXVI of 1973); \n \nAND WHEREAS the President is satisfied that circumstances exist which \nrender it necessary to take immediate action; \n \nNOW, THEREFORE, in pursuance of the proclamation of the fifth day of July, \n1977, read with the Laws (Continuance in Force) Order, 1977 (CMLA Order No.1 of \n1977), and in exercise of all powers enabling him in that behalf, the President is pleased \nto make and promulgate the following Ordinance:— \n \n1. \nShort title and commencement.— \n(1)  \nThis Ordinance may be called the Federal Public Service Commission \nOrdinance, 1977. \n(2) \nIt shall come into force at once. \n \n2. \nDefinitions.— In this Ordinance, unless there is anything repugnant in the \nsubject or context:— \n(a) \n―Commission‖ means the Federal Public Service Commission; and \n(b) \n―Member‖ means a member of the Commission and includes the \nChairman thereof. \n \n3. \nComposition of Commission, etc. \n(1)  There shall be a Federal Public Service Commission. \n(2)  The President shall by regulations determine:- \n(a)  \nthe number of members of the Commission and their conditions of \nservice; and \n(b) \nthe number of members of the staff of the Commission and their \nconditions of service: \nProvided that the salary, allowances and privileges of a \nmember of the Commission shall not be varied to his disadvantage \nduring his term of office. \n \n(3)  The Chairman and other members of the Commission shall be appointed \nby the President. \n*(4). \nThe Commission shall have: \n(a) \n not less than one half of the members who shall be persons having  \n held office in the service of Pakistan in basic pay scale 21 or above  \n post: \n                                                          \n*Substituted vide FPSC (Amendment) Ordinance 56 of 2000, s.s.2 to 5, dated 17-11-2000. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -247 \n \n \nProvided that no serving Government servant shall be appoint-\nted as a member; \n(b) \nat least one member each from; \n(i) \nretired judges of the superior judiciary; \n(ii) \nretired officers not below the rank of Major-General or \nequivalent of the Armed Forces; and \n(iii) women and the private sector possessing such qualifications \nand experience as the Federal Government may by rules \nprescribe. \n \n*[(5). No proceedings or act of the Commission shall be invalid merely on the \nground of the existence of a vacancy in, or a defect in the constitution of the \nCommission.] \n \n4. \nTerm of office of members, etc. \n \n[(1)  A member of the Commission shall hold office for a term of three years \nfrom the date on which he enters upon office or till he attains the age of sixty-five years \nwhichever is earlier; \n \nProvided that a member of the Commission who is a retired Judge of the \nSupreme Court or a High Court shall hold office for a term of three years within five \nyears from the date of his retirement; \n \nProvided further that a member of the Commission shall not be eligible for re-\nappointment. \n(1A) Notwithstanding anything in any contract, agreement or any instrument \ncontaining terms and conditions of the service, a member who, on or after the commence-\nment of the Federal Public Service Commission (Amendment) Act, 2006, completes his \ntenure or attains upper age-limit specified in sub-section (1) shall on such commencement \nforthwith cease to be member as defined in clause (b) of section 2.] \n(2) \nA member may resign his office by writing under his hand addressed to \nthe President. \n \n[4A. Oath of office. \n \nBefore entering upon office the Chairman and a member shall take oath in the \nform set out in the Schedule to this Ordinance before the President in case of Chairman \nand before the Chairman in case of a member.] \n \n5. \nIneligibility for further employment. \n \nOn ceasing to hold office, a member shall not be eligible for further employment \nin the service of Pakistan. \n                                                          \n* Ins. and shall be deemed always to have been so ins. vide FPSC (Amdt.) Ordinance,1978 (25 of 1978) s.2. \n Subs. vide FPSC (Amdt.) Act,2006 (v of 06) s.2 and shall be deemed to have been substituted.  \n Amended vide FPSC (Amendment) Ordinance 2000 (56 of 2000) s.s. 2 to 5. \n\nPage -248                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n[5A. \nAppointment of a serving member as a Chairman. \n \nA serving member of the Commission shall be eligible for appointment as \nChairman for a term not exceeding the unexpired portion of his term as such member.] \n \n6. \nRemoval from office. \n \nA member shall not be removed from office except in the manner applicable to a Judge of \na High Court. \n \n7. \nFunctions of the Commission. \n \n(1)   The functions of the Commission shall be:— \n(a) \nto conduct tests and examinations for recruitment of persons \n \nto All-Pakistan Services, the civil services of the Federation and \n \ncivil posts in connection with the affairs of the Federation in basic \n \npay scales 16 and above or equivalent;‖ \n \n**(1a) \nThe recruitment to the posts in basic pay scales 11 to 15 made \nby any authority or person on or after the 28th May 2003, other \nthan through the Commission, shall, notwithstanding any provision \nof this Ordinance or any other law, rule, notification or any order, \ndecision of judgment of any court or forum, be deemed to be, and \nalways to have been validly made, taken or done and shall not be \ncalled in question in any court or forum or any ground whatsoever. \n(b) \nto advise the President: \n \n(i) \non matters relating to, qualifications for and method of \n \nrecruitment to, services and posts referred to in clause (a); \n(ii) \non the principles to be followed in making initial appoint-\n \nents to the services and posts referred to in clause(a) and in \n \nmaking appointments by promotion to posts in BPS 18 \n \nand above and transfer from one service or occupational group \n \nto another; and  \n(iii) \non any other matter which the President may refer to the \n \nCommission; [and] \n***(c) \nto hold examinations for promotion for such posts as the Federal \n \nGovernment may, from time to time, by notification in the official \n \nGazette, specify. \n \n \nExplanation.— \n \nIn this section, ―recruitment‖ means initial appointment other than by \npromotion or transfer. \n                                                          \n Amended vide FPSC (Amendment) Ordinance 2000 (56 of 2000) s.s. 2 to 5. \n Substituted vide Act No. X of 2005 , s.7 (w.e.f. 28-05-2003). \n Substituted and Added vide Ordinance No. XLIX of 2002, dated 03-09-2002. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -249 \n \n \n \n(2) \nRecruitment to the following posts shall be outside the purview of the \nCommission:— \n(i) in the President‘s Secretariat; \n*[(ia) in the Directorate General of Inter Services Intelligence (ISI)]; \n  \n(ii) \nfilled by appointing a person on contract for a specified period [not \nexceeding two years]; \n(iii) filled on ad-hoc basis for a period of six months or less provided that– \n(1) \nno ad-hoc appointment shall be made before placing a requisition \nwith the Commission for regular appointment; and \n(2)  before filling the post on ad-hoc basis, prior approval shall be \nobtained from the Commission; \n(iv) filled by re-employing a retired officer, provided that the re- employment \nis made for a specified period **[not exceeding two years] in a post not \nhigher than the post in which the person was employed on regular basis \nbefore retirement; and \n(v) \nfilled by the employment or re-employment of persons on the recommend-\nations of the High Powered Selection Board constituted by the President \nwho are, or have been, Officers of the Armed Forces and hold, or have \nheld, such posts therein as are declared by the President to be equivalent to \nthe posts to be so filled.  \n \n[(3) (a) A candidate aggrieved by any decision of the Federal Public Service \nCommission may, within thirty days of such decision, make a \nrepresentation to the Commission and the Commission shall decide the \nrepresentation within fifteen days after giving the candidate a \nreasonable opportunity of hearing. The decision of the Commission, \nsubject to the result of review petition, shall be final. \n(b) A candidate aggrieved by the decision of the Commission made under \nparagraph (a) may, within fifteen days of the decision, submit a review \npetition to the Commission and the Commission shall decide the review \npetition within thirty days under intimation to the petitioner. \n(c) Save as provided in this Ordinance, no order made or proceeding taken \nunder this Ordinance, or rules made thereunder, by the Commission \nshall be called in question in any court and no injunction shall be \ngranted by any court in respect of any decision made or taken in \npursuance of any power conferred by, or under, this Ordinance. \n \n(d) Any candidate aggrieved by a decision of the Commission under \nparagraph (b) may, within thirty days of the decision, prefer an appeal \nto the High Court.] \n                                                          \n* Inserted vide Act No. XII of 2004 s.2 dated 16th December, 2004.  \nWords ―not exceeding two years‖ were omitted vide Ordinance XLVI of 2007 s.2 and now stands restored \nw.e.f. 25-03-2010 on expiry of the Ordinance, please see clarification of Section 7(ii) & (iv). \n Added vide FPSC (Amendment) Ordinance, 2001 dated 27-03-2001. \n\nPage -250                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n[7-A  Conduct of Business of Commission, etc.—The Chairman of the \nCommission may, with the approval of the Federal Government, make rules for \nregulating the conduct of the business of the Commission; and such rules may provide for \nany of the functions of the Commission specified by it being performed by a Committee \ncomposed of two or more members constituted by the Chairman for the purpose.] \n \n8. \nCommission to be informed when its advice not accepted.— Where the \nPresident does not accept the advice of the Commission, he shall inform the Commission \naccordingly. \n \n9. \nReports of Commission.—(1) It shall be the duty of the Commission to \npresent to the President annually a report on the work done by the Commission, and the \nPresident shall cause a copy of the report to be laid before the National Assembly and the \nSenate. \n \n(2) \nThe report referred to in sub-section (1) shall be accompanied by a \nmemorandum setting out so far as is known to the Commission:- \n(a) \nthe cases, if any, in which the advice of the Commission was not accepted \nand the reasons thereof; and \n(b) \nthe matter, if any, on which the Commission ought to have been consulted \nbut was not consulted and the reasons thereof. \n 10. \nRules.—The Federal Government may, by notification in the official Gazette, \nmake rules for carrying out the purposes of this Ordinance. \n 11. \n [Repeal]. \n[SCHEDULE] \n     (See Section 4A) \n \nI, ___________________________________________ do solemnly swear that \nI will bear true faith and allegiance to Pakistan: \n \nThat, as a Chairman (or Member) of the Federal Public Service Commission I will \ndischarge my duties, and perform my functions, honestly, to the best of my ability and \nfaithfully in accordance with the Constitution of the Islamic Republic of Pakistan and the law, \nand always in the interest of the solidarity, integrity, well-being and prosperity of Pakistan. \n \nThat, I will not allow my personal interest to influence my official conduct or my \nofficial decisions and that in the performance of my functions, whether in the selection of \npersons for recruitment or appointment or in any other way, I will act without fear or favour, \naffection or ill will. \n \nMay Allah Almighty help and guide me (A‘meen). \nPresident] \n[Authority.– FPSC‘s Ordinance No.F.24(1)/77-Pub.,dated 17-12-1977]. \n                                                          \n Ins. vide FPSC (Amdt.)Ordinance,1978 (25 of 1978), s.3. \n Omitted vide Ordinance No.  XXVII of 1981, dated 08-07-1981. \nAdded vide Federal Public Service Commission (Amendment) Ordinance No. LVI of 2000, s.3 dated                    \n 17-11-2000. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -251 \n \n \nCLARIFICATION \nClarification Regarding Amendment In Federal Public Service Commission \nOrdinance, 1977  \n \nSection-7(2) (ii) & (iv) of the Federal Public Service Commission (FPSC) \nOrdinance, 1977 was amended vide FPSC (Amendment) Ordinance, 2007 and \npromulgated on 15-09-2007. Consequently, contract appointments and re-employments \nbeyond two years were taken out of the purview of the Federal Public Service \nCommission.  \n \n2. \nSupreme Court of Pakistan in its judgment, dated 31st July, 2009 had held \nthat the ordinances promulgated by the President before 03-11-2007, which were given \npermanence by PCO(1)/2007 and also the Ordinances made and promulgated by the \nPresident between 03-11-2007 to 15-12-2007 (both days inclusive) which were also like \nwise given permanence through the same instrument, stood shorn of their purported \npermanence. The Supreme Court of Pakistan had observed that this Ordinance may be \nplaced before the Parliament and allowed 120 days (period of validity) in terms of Article \n89 of the Constitution to commence from 31st day of July, 2009 for placement of such \nOrdinances before the Parliament. FPSC (Amendment) Ordinance, 2007 was re-\npromulgated on 26th November, 2009 as FPSC (Amendment) Ordinance, 2009 (XLVII) \nof 2009), since it was difficult to get it passed from the National Assembly/Senate within \n120 days. The aforesaid Ordinance was placed before the National Assembly, however, it \ncould not be passed till date.  \n \n3. \nSince, the FPSC (Amendment) Ordinance, 2009 is still under process, the \nexisting provision of Section 7(2) (ii) & (iv) have become ineffective and position prior \nto 15-09-2007 stand restored w.e.f 25-03-2010 on expiry of aforesaid Ordinance in terms \nof Article-89 of the Constitution of Pakistan. Consequently, contract appointment-\nemployment beyond two years made after 25-03-2010 now requires concurrence of \nFederal Public Service Commission. \n[Authority:- Establishment Division‘s U.O.No.3/2/2003-T.V dated 02-05-2012]. \n \n7.2 \nFederal Public Service Commission (Composition  \nand Condition of Service) Regulations, 1978 \nIn exercise of the powers conferred by sub-section (2) of Section-3 of the Federal \nPublic Service Commission Ordinance, 1977 (XLV of 1977), the President is pleased to \nmake the following regulations:— \nPART-I PRELIMINARY \n \n1.  \nShort title.— These regulations may be called the Federal Public Service \nCommission (Composition and Condition of Service) Regulations, 1978. \n \n2. \n Definitions.— In these regulations, unless there in anything repugnant in \nthe subject or context.— \n(a) \n―Commission‖ means the Federal Public Service Commission and \n(b) \n―Member‖ means a Member of the Commission and, unless there is any-\nthing repugnant in the subject or context, includes the Chairman thereof. \n\nPage -252                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nPART-II MEMBERS \n \n3. \nComposition.—The Commission shall consist of a Chairman and not more \nthan eleven Members. \n \nProvided that if, at any time, by reason of an increase in the business of the \nCommission, or for any other reason, it becomes necessary to increase temporarily the \nnumber of Members, the President may appoint such number of additional members as \nappears to him to be necessary. \n \n4.  Pay, allowances and perquisites of the Chairman and Members.— The \npay, allowances and perquisites of the Chairman and Members shall from the 1st day of \nJanuary, 2013, be as set out in the Schedule-I to these regulations. \n \n  \n   5. Omitted \n       6. Omitted \n       7. Omitted \n       8. Omitted \n \n9. \nPension.— (1) No pension shall be attached to the office of a Member; and \n(2) \nA Member who is a re-employed retired government servant shall not be \nentitled to any pension or gratuity in respect of his service as Member; \n(3) \nA Member who was neither a government servant nor a retired \ngovernment servant at the time of his appointment as Member shall be entitled to gratuity \nequal to one month‘s pay for each completed year of service as Member, subject to the \ngratuity not exceeding eight months pay. \n10. \nOther matters.— In respect of any matter which is not covered by these \nregulations, a Member shall be governed by the rules or orders applicable to officers of \nthe corresponding @[grades] under government, or as may, in any particular case, be \ndetermined by the President. \nPART-III STAFF \n11. Staff.— The staff of the Commission shall be as set out in Schedule-II to \nthese regulations. \n@@[12. Appointment of Secretary.— The Secretary shall be appointed from \namongst serving government servants by the President, or a person authorized by him, in \nconsultation with the Chairman.] \n                                                          \n  Substituted vide Estt. Div.'s SRO 427/2000, dated 24th June, 2000. \n Substituted vide Estt. Div.‘s S.R.O 70(I)/2013 dated 04-02-2013.  \n Omitted vide Estt. Div.‘s S.R.O 723(I)/2009 dated 11-08-2009 \n@ BPS. \n@@ Substituted vide Estt. Div.'s SRO 427/2000, dated 24th June 2000. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -253 \n \n \n 13. Term of Office of Secretary.— The Secretary shall hold office ordinarily \nfor a term of four years; but the President may extend the term, or curtail it, as the \nPresident may deem appropriate. \n14. \nAge of retirement of Secretary.— No person shall, unless the President \notherwise directs, be appointed as Secretary, or continue to hold office as Secretary, after \nhe has attained the age for the time being fixed for the retirement of government servants \nfrom service. \n15. \nPay and allowances of Secretary.— The Secretary shall draw pay and \nallowances as admissible to him as a serving government servant. \n16. \nAppointment of Officers and Staff of the Commission.— The \nChairman, or a person designated by him, shall be authority competent to make appoint-\nments to various posts of Officers and Staff of the Commission.  \n17. Discipline and appeal, etc.— (1) The appointing authority under \nregulation-16 shall be the Authority under the *[Civil Servants (Efficiency & Discipline) \nRules, 2020,] for the Officers and Staff of the Commission. \n(2) \nAn appeal shall lie to the Chairman against an order imposing a penalty \npassed by the ‗Authority‘ or the ‗Authorized Officer‘ other than the Chairman. \n(3) No appeal shall lie where a penalty is imposed by the Chairman but the \naggrieved persons may apply for review of the order.  \n(4) \nEvery appeal or a review petition shall be submitted within a period of \nthirty days of the communication of the order against which appeal or, as the case may \nbe, review petition is preferred. \n18. \nTerms and conditions of service of Officers and Staff.—(1) Subject to \nFederal Public Service Commission Ordinance, 1977 (XLV of 1977), or these regulat-\nions.— \n(i) \nthe terms and conditions of the Secretary and other Officers and Staff of \nthe Commission shall be the same as of civil servants in corresponding \nbasic pay scales under Federal Government; and  \n(ii) \nthe Secretary and other officers and staff of the Commission shall be \ngoverned by the Civil Servants, 1973 (LXXI of 1973), and the rules made \nthereunder. \n(2) \nAny question arising as to which rules or orders are applicable to the case \nof any officers or member of Staff of the Commission shall be decided by the Chairman. \n[Authority: Establishment Division SRO No.1316(1)/78, dated 9.11.1979] \n                                                          \n*Government Servants (Efficiency & Discipline) Rules,1973 repealed with Civil Servants (Efficiency & \nDiscipline) Rules,2020 . \n\nPage -254                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n*SCHEDULE-I \n[See Regulation 4] \nPAY, ALLOWANCES AND PERQUISITES OF CHAIRMAN AND MEMBERS \nS. \nNo. \nItems \nChairman \nMember \n(1) \n(2) \n(3) \n(4) \n1. \nPay per month.  \nRs. 425, 000 \nRs. 400,000 \n2. \nSpecial FPSC allowance  per \nmonth  \nRs. 60,000 \nRs. 50,000 \n3. \nSumptuary  / Entertainment \nallowance per month.  \nRs. 6,000 \nRs. 5,000 \n4. \nHouse rental ceiling allowance per \nmonth (if no free Government \naccommodation is provided)  \nRs. 75,000 \nRs. 62, 500 \n5. \nElectricity and gas charges etc. per \nmonth  \nRs.22, 000 \nRs. 16,200 \n6. \nCar  \nChauffer driven  1600 cc for \nofficial and private use  \nChauffer \ndriven  \n1300 cc for official \nand private use  \n7. \nTelephone and mobile ceiling per \nmonth (office and residence)  \nNo Limit.  \nNo Limit.  \n8. \nInternet ceiling per month \n(residence)  \nNo Limit.  \nNo Limit.  \n9. \nTravelling Allowance, medical \nallowance and leave.  \nAs admissible to a Minister of \nState.  \nAs admissible to a \nMinister of State.  \n10. \nPetrol per month.  \n500 liters for official and \nprivate use.  \n400 \nliters \nfor \nofficial and private \nuse.  \n \n \n \n \n \n \n \n                                                          \n* Substituted vide Estt. Div.‘s S.R.O.70(I)/2013 dated 4th February, 2013. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -255 \n \n \n* SCHEDULE II (See Regulation II) \nNumber of Members of the staff of Federal Public Service Commission \n \n \nS.No.  Name of Post  \nBPS \nNo. of Posts \n1. \nSecretary  \n22 \n01 \n2. \nExecutive Director General  \n21 \n01 \n3. \nDirector General  \n20 \n03 \n4. \nDirector General (Research) \n20 \n01 \n5. \nDirector General (Legal \n20 \n01 \n6. \nChief Psychologist  \n20 \n01 \n7. \nChief. I.T.  \n20 \n01 \n8. \nDirector  \n19 \n08 \n9. \nDirector (Legal)  \n19 \n01 \n10. \nSenior Psychologist  \n19 \n02 \n11. \n Director (Research)  \n19 \n01 \n12. \nDirector (Computer) \n19 \n01 \n13. \nDeputy Chief I.T  \n19 \n01 \n14. \nSenior Private Secretary/Private Secretary \n19 \n14 \n15. \nDeputy Director  \n18 \n13 \n16. \nDeputy Director (Legal) \n18 \n01 \n17. \nPsychologist  \n18 \n04 \n18. \nDy. Director (Research) \n18 \n02 \n19. \nSystem Analyst  \n18 \n01 \n20. \nProgrammer  \n18 \n01 \n21. \nDatabase Administrator  \n18 \n01 \n22. \nQuality Assurance Officer  \n18 \n01 \n23. \nJunior Programmer  \n17 \n02 \n24. \nWebsite Manager  \n17 \n01 \n25. \nNetwork Administrator  \n17 \n01 \n26. \nData Control Officer  \n17 \n03 \n27. \nAssistant Director (Research) \n17 \n04 \n28. \nAssistant Director  \n17 \n33 \n29. \nAssistant Director (Legal) \n17 \n03 \n30. \nLibrarian  \n17 \n01 \n31. \nTransport Officer  \n17 \n01 \n32. \nSuperintendent (Record)  \n17 \n01 \n33. \nDeputy Assistant Director \n16 \n11 \n34. \nSystem Operator  \n16 \n03 \n                                                          \n* Substituted vide Estt. Div.‘s S.R.O.70(I)/2013 dated 4th February, 2013. \n\nPage -256                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nS.No.  Name of Post  \nBPS \nNo. of Posts \n35. \nComputer Operator \n16 \n01 \n36. \nAssistant Database Administrator  \n16 \n01 \n37. \nHardware Engineer  \n16 \n01 \n38. \nAssistant Network Administrator  \n16 \n05 \n39. \nData Processing Assistant  \n16 \n18 \n40. \nAssistant Private Secretary \n16 \n33 \n41. \nDraftsman-cum-Artist \n16 \n01 \n42. \nAssistant Incharge  \n15 \n02 \n43. \nAssistant \n14 \n64 \n44. \nStatistical  Assistant  \n14 \n06 \n45. \nStenotypist \n14 \n49 \n46. \nSecurity Superior  \n14 \n01 \n47. \nLibrary Assistant  \n14 \n01 \n48. \nTelephone Operator  \n14 \n02 \n49. \nData Entry Operator \n12 \n17 \n50. \nUpper Division Clerk  \n09 \n35 \n51. \nLower Division Clerk \n07 \n63 \n52. \nSecurity Clerk \n07 \n02 \n53. \nDriver  \n04 \n37 \n54. \nDespatch Rider \n04 \n02 \n55. \nDuplicating Machine Operator \n04 \n03 \n56. \nElectrician  \n04 \n01 \n57. \nLift Operator  \n03 \n03 \n58. \nBook Sorter  \n02 \n01 \n59. \nDaftry  \n02 \n16 \n60. \nQasid  \n02 \n16 \n61. \nNaib Qasid  \n01 \n77 \n62. \nFrash  \n01 \n02 \n63. \nChowkidar \n01 \n10 \n64. \nSecurity Guard(Chowkidar) \n01 \n09 \n65. \nBuss Cleaner  \n01 \n01 \n66. \nKhakroob  \n01 \n15 \nTotal \n620 \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -257 \n \n \n \n7.3 \nFederal Public Service Commission  \n(Functions) Rules, 1978  \n \nIn exercise of the powers conferred by section 10 of the Federal Public Service \nCommission Ordinance, 1977 (XLV of 1977), the Federal Government is pleased to \nmake the following rules, namely:- \n \n1. \nThese Rules may be called the Federal Public Service Commission \n(Functions) Rules, 1978. \n \n2. \nIn these rules, unless there is anything repugnant in the subject or \ncontext:— \n(a) \n―ad-hoc basis‖, when used with reference to an appointment, means \nappointment of a  person on temporary basis pending appointment of \nperson nominated by the Commission; \n(b) \n―civil servant‖ means a person who is, or has been, a civil servant within \nthe meaning of the Civil Servants Act, 1973 (LXVI of 1973); \n(c) \n* (Omitted); \n(d) \n―regular basis‖ when used with reference to an appointment other than an \nad-hoc basis, or on contract, or on a temporary basis, for a specified \nperiod; \n(e) \n―retired officer‖ includes a retired officer of the Armed Forces; and \n(f) \n―test‖ includes written examination, interview and viva voce. \n \n**3. The Commission shall conduct tests and examinations for recruitment to \nall posts in connection with the affairs of the Federation in basic pay scale 16 and above \nor equivalent other than the posts.- \n(a) \nspecified in the Schedule to these rules; \n(b) \nfilled by appointing a person on contract for a specified period [not \nexceeding two years]; \n(c) \nfilled on ad-hoc basis for a period of six months or less provided that.— \n(i) \nno ad-hoc appointment shall be made before placing a requisition \nwith Commission for regular appointment; and \n(ii) \nbefore filling the post on ad-hoc basis, prior approval shall be \nobtained from the Commission; \n(d) \nfilled by re-employing a retired officer provided that re-employment is made \nfor a specified period of one year ***[not exceeding two years] in a post not \nhigher than the post in which the person was employed on regular basis before \nretirement; and \n                                                          \n* Omitted vide Estt. Div.‘s Notification SRO No. 147(I)/84 dated 09-02-1984. \n** Substituted vide an Act No. X of 2005, dated 6th July, 2005. \n Words ―not exceeding two years‖ were omitted vide Estt. Division‘s Notification S.R.O No. 1245 (I)/2008 \ndated 27-11-2008 have been restored w.e.f. 25-03-2010 on expiry of the Ordinance. Please see clarification \nafter Sl.No. 7.1 ESTACODE (Editiion-2021). \n\nPage -258                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(e) \nfilled by the employment, other than posts in pay scale 17 filled by serving \narmed forces officers on the recommendations of FPSC, or employment of \npersons who are, or have been officers of the armed forces of Pakistan and \nheld, or have held such posts therein as are declared by the President to be \nequivalent to the posts to be so filled. \n \n[4. The Commission shall test civil servants, appointed at any time between \nthe first day of January, 1972 and the fifth day of July, 1977, or promoted to a higher post \nor grade during the said period whose cases may be referred to the Commission by the \nPresident, and make a report to the President whether they are fit to hold the post to \nwhich they were appointed or promoted, as the case may be, and, if not, whether, they are \nfit to hold any other civil post [equivalent or lower, as the case may be], compatible \nwith their qualifications and experience.] \n \n***[5. The Commission shall, on a reference made by the appointing authority, \ntest persons, who may have been appointed to a civil post without observing the \nprescribed procedure or without fulfilling the prescribed qualifications, experience and \nage limits, and advise whether they are fit to hold the post to which they were appointed, \nand, if not, whether they are fit to hold any other civil post in the same or lower Basic \nScale compatible with their qualifications and experience.] \n@‖SCHEDULE‖ \n(See Rule 3(a)     \nPosts excluded from the purview of the Commission \n \n \n \nMinistry, Division or Organization \n \nName of post \n \n1. \nPresident's Secretariat \n \n \n \nAll posts \n \n \n(Personal or Public) \n@@2.  \nDirectorate General of \n \n \n \nAll posts \n \n \nInter Services Intelligence (ISI) \n[Authority: Estt. Div.‘s Notification S.R.O. No. 1316 (I)/78, dated 9-11-1978]. \n \n7.4 \nConsultation with FPSC in  \nMatters of Appointment \n \nReference.— Section 7 of the Federal Public Service Commission Ordinance, \n1977 (No. XLV of 1977). \nx      x \n    x       x \nx \nx \n \n2. \nThe Federal Public Service Commission (Functions) Rules, 1978 which \nprescribe the posts in connection with the affairs of the Federation recruitment to which \nshould be made through the Commission. These rules provide that all posts in BPS 16 \nand above which are filled by direct recruitment shall be filled through the Federal Public \n                                                          \n  Subs. vide Establishment Division SRO No. 147(1)/84, dated 9-2-1984. \n Subs. vide Estt. Division Notification No. 3/1/92-R-2 dated 15-09-1993 \n*** Added vide Estt. Div.‘s Notification SRO 848(I)/2002, dated 27-11-2002. \n@ Amended vide Estt. Div.'s Notification No. SRO 415/2000, dated 19-06-2000. \n@@  Inserted vide Estt. Div.'s Notification SRO 424(1)/2005, dated 12-05-2005. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -259 \n \n \nService Commission. The rules also provide that appointments against these posts may be \nmade on ad-hoc basis, independently of the Commission for a period of six months but an \nextension for a further period of six months may be given, with the approval of the \nCommission, if a requisition for filling the post was sent to the Commission within one \nmonth of the filling of the post on ad hoc basis. The Ministries and Divisions are \nrequested to ensure that all posts in BPS 16 and above falling in the direct recruitment \nquota should, as in the past, continue to be filled through Federal Public Service Commis-\nsion. No extension in ad hoc appointments would be given unless a requisition has been \nplaced with the Commission and Commission's approval to the extension of the ad hoc \nappointment for a further period of six months has been obtained by the Ministry \nconcerned. \n \n3.  \nIt will also be observed from clause (b) of section 7 of the Federal Public \nService Commission Ordinance, 1977, that the Commission will advise the President on \nmatters relating to qualifications for, and methods of recruitment to, the services and \nposts recruitment to which is required to be made through the Commission. This being a \nstatutory requirement should invariably be observed. It is open to the Ministry/Division \nconcerned either to make a simultaneous reference on the subject to the Establishment \nDivision and the Federal Public Service Commission, or to first consult the Establishment \nDivision and thereafter make a reference to the Commission. If there have been any cases \nafter the 22nd December, 1977 when the F.P.S.C. Ordinance came into force, where the \nconcurrence of Establishment Division was obtained but not that of the Commission, an \nimmediate reference may now please be made to the Commission so that the \nrequirements of the statute are complied with.  Attention in this connection is also invited \nto the Federal Public Service Commission's Circular letter No. F. 12/1/78-S, dated  \n12th August, 1978. \n[Authority.- Estt. Division‘s O.M.NO.1/2/78-DV, dated 27-8-1978.] \n7.5 \nConsultation with Federal Public Service  \nCommission in Respect of Recruitment Rules \n \nIt will be observed from clause (b) of section 7 of the Federal Public Service \nCommission Ordinance, 1977, that the Commission will advise the President on matters \nrelating to qualifications for, and methods of recruitment to, the services and posts \nrecruitment to which is required to be made through the Commission. This being a \nstatutory requirement should invariably be observed. It is open to the Ministry/Division \nconcerned either to make a simultaneous reference on the subject to the Establishment \nDivision and the Federal Public Service Commission, or to first consult the Establishment \nDivision and thereafter make a reference to the Commission. If there have been any cases \nafter the 22nd December, 1977 when the F.P.S.C. Ordinance came into force, where the \nconcurrence of Establishment Division was obtained but not that of the Commission, an \nimmediate reference may now please be made to the Commission so that the \nrequirements of the statute are complied with. Attention in this connection is also invited \nto the Federal Public Service Commission's Circular letter No.F.12/1/78, dated \n12.8.1978. \n[Authority.- Para 3 of Estt. Division‘s O.M.No.11/2/78-DV., dated 27-8-1979]. \n\nPage -260                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n7.6 \nProcedure for Rejection of the Advice of the \nFederal Public Service Commission \n \nIn supersession of the Cabinet Secretariat (Establishment Branch) Office \nMemorandum No. 10/3/50-SEII, dated the 13th June, 1950, on the subject of the \nconvention regarding acceptance of the advice of the Federal Public Service commission, \nthe government have been pleased to decide that the advice of the Federal Public Service \nCommission in a case referred to it shall be accepted by the Ministry/Division/ \nDepartment concerned, subject to the provisions of para 2, below. \n \n2.  \nWhere a referring Ministry, Division or Department disagrees with the \nadvice given, it shall communicate the reasons for disagreement to the Commission, and \nafter the Commission has expressed its further views in the  matter,  the   case   will  be \nsubmitted for decision to the President through the Establishment Division. \n[Authority.- Estt. Division‘s O.M. No. 3/3/59-E VII, dated 4-6-1960]. \n7.7 \nSupply of Character Rolls  \nto the Commission \n \nThe Commission have noticed that many Character Rolls they receive in \nconnection with selections, appointments, etc., are incomplete. Sometimes, reports for \nseveral years are missing, making it difficult for the Commission to determine the \nsuitability of the officers concerned for the posts for which they are being considered. \nThe Commission, therefore, request the Ministries/Divisions to satisfy themselves that \nCharacter Rolls are complete and up-to-date before sending them to the Commission. \n2. \nThe Ministries/Divisions and the Heads of the Departments should forward the \nCharacter Rolls as quickly as possible on demand by the Commission. \n[Authority.- FPSC‘s O.M.No.F.16/17/53-S, dated 24-04-1953 & FPSC‘s O.M.No.F.1/30/53-R, \ndated 06-12-1956]. \n \n7.8 \nNomination of Departmental Representatives \n \n \nto Assist the Commission at the Interviews for \n \n \nVarious Posts \n \nThe Federal Public Service Commission has observed that the government's \ninstructions are not being followed strictly by the Ministries/ Divisions/Departments \nwhile nominating Departmental Representatives to assist the Commission at the \ninterviews for recruitment to various posts. The Commission has also noted with \nprofound regret that its requests to Ministries etc. concerned to nominate Departmental \nRepresentatives of relevant trades (subject wise) of sufficiently higher status i.e. not below the \nrank of Joint Secretary and or technical head of the line are not being complied with. \n \n2. \nRecently, during interviews of candidates for certain technical/ specialist \nposts, the Departmental Representatives deputed to assist the Commission were officers \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -261 \n \n \non administrative side, who were not sufficiently senior in their own departments and/or \nqualified in technical line. In order to assess the professional competence of the \ncandidates properly and accurately, it is necessary that senior officers of technical \ndepartments with requisite qualifications are deputed by the Ministries/etc. to assist the \nCommission at the interviews for appointment to the scientific, technical and specialist \nposts. One of the drawbacks of government representation at junior level is obvious from \nsome instances in which the Ministries/Divisions/Departments find it necessary to \nrepudiate the contribution made by their own representatives at the interviews, on the \ngrounds that they were not sufficiently experienced and, therefore, could not represent the \npoint of view of their Ministries/Divisions/Departments authoritatively. \n \n3. \nThe Commission fully realises that, from the point of view of \nDepartmental Representatives, interviewing of candidates at the four normal centres viz: \nPeshawar, Islamabad, Lahore and Karachi, is a time consuming job, in order to finish one \ncomplete cycle for any appointment. For *Grade 18 and above posts, the Commission \ngenerally conducts interviews at one centre, but for others the Commission has to go to \neach place of interviews. \n \n4. \nIn repeating its invitation to the Ministries etc. the Commission hopes \nearnestly that, at the interviews fixed by the Commission for selection of their candidates, \ntheir representation will invariably be not below the rank of Joint Secretary or head of \ntechnical department. \n \n5. \nIn case of technical posts, the Commission would request that the heads of \ntechnical departments concerned should invariably be nominated for this purpose who \nwill take full responsibility for giving the views of his department to the Commission. It \nis further requested that, as far as possible, the same representative should be deputed at \nall interview centres for a particular post, in order to ensure uniformity of standards. If \nthe Ministries/Divisions/Departments are not in a position to nominate a suitable \nDepartmental Representative of the right status, then the Commission will do without \nhim and issue the recommendations for appointment without such help. \n[Authority.- FPSC‘s O.M.No.F.1/20/80-RIV, dated 19-4-1981]. \n7.9 \nVariation Between Views of Departmental  \nRepresentatives at the Interview and Commission's  \nAdvertisements for Various Posts \n \nThere have been some cases where Departmental Representatives have, before \nan interview, suggested that they choose person with a particular qualification. This \nparticular qualification has no particular emphasis in the advertisement and, therefore, it \nis grossly unfair on the candidates who come in response to that advertisement.  \n                                                          \n* BPS. \n\nPage -262                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n2. \n[X  \nX \nX \nX \nX \nX] \n \n 3. \nAs far as the Commission is concerned, it only relies on the recruitment rules. \nIt would be in the interest of departments to review their recruitment rules so that there is no \nconflict between the recruitment rules and the Departmental Representatives. The \nCommission will, while taking the advice of the Departmental Representative, reserve the \nright to recommend only those who are in line and in accordance with the advertisement. \n[Authority.- Paras 1 & 3 of FPSC‘s letter No. F.1/35/78-RIV  dated 29-1-1979]. \n7.10 Criteria for Counting of Prescribed \nLength of Experience for Recruitment \nto Various Posts \n \n Attention is invited to the Establishment Division's O.M. No. 39/3/75-DV (Pt), \ndated the 22nd October, 1976, and clause 'c' of para 19 of the ―INSTRUCTIONS TO \nCANDIDATES‖. A copy of these instructions is duly supplied to the candidates \nalongwith the prescribed application forms. In all the posts which are advertised by the \nCommission for selection on the basis of interview only, certain period of experience is \ngenerally prescribed for such posts, alongwith academic qualifications. In such cases, the \nCommission considers that experience relevant which is obtained after acquiring the \nminimum prescribed educational qualifications for the post. Experience obtained before \nacquiring the minimum prescribed educational qualification, even if it is of the same line, \nis not taken into consideration. \n \n2. \nThe above procedure has often resulted in the rejection of candidates who \nhappen to be the ad hoc incumbents of the post or employed in some other capacity in the \nsame department.  Applications of all the candidates are duly considered by the \nCommission but candidates who fall short of the required experience after the prescribed \nminimum academic qualifications are not called for interview. This results in the \nrepresentations from the candidates or even from the departments who are keenly \ninterested in the regularization of their ad hoc incumbents. The Establishment Division \nmemorandum referred to above and a copy of the `INSTRUCTIONS TO THE \nCANDIDATES' is, therefore, brought to the notice of the department to enable them to \nknow the procedure being followed by the Commission for pre-selection of candidates \nfor interview, etc. For obvious reasons, the Commission cannot deviate from the \nprocedure once laid down and known to all. \n \n3. \nHowever, there may be cases in which experience gained before acquiring \nthe prescribed minimum educational qualifications may also be considered relevant by \nMinistries, etc. For example, for a medical post where post-graduate Diploma is \nprescribed as a minimum qualification, the experience gained after the Medical Degree \nbut before the Diploma is often considered as relevant if so prescribed in the \nCommission's advertisement. \n \n4. \nThe Ministries/Divisions are, therefore, requested that wherever they \nconsider that the experience gained before acquiring the minimum prescribed educational \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -263 \n \n \nqualification should also be accepted as relevant, this should be made clear while \nforwarding the requisitions for the posts and full justification may be given for providing \nthis relaxation in the interest of service. The departments will also be required to certify \nthat this relaxation of the general procedure had the approval of the Secretary of the \nMinistry/Division concerned. The Commission after due consideration of the proposal \nmay agree to advertise this condition in its advertisements, so that the candidates \nconcerned should know it before applying for the posts. Unless such a clearance is given in \nthe requisition for the posts concerned and advertised by the Commission accordingly, it will \nnot be possible for the Commission to deviate from the general practice stated above. \n[Authority.— FPSC‘s letter No.F.8/13/81-S, dated 08-7-1981]. \n \n7.11 Re-allocation Against the Vacancies  \nCaused by Repeaters/Non-Joiners  \n \nIn supersession of the Establishment Division‘s O.M of even number dated 18th \nJune,1990 on the above subject, it has been decided with the approval of the competent \nauthority that w.e.f. Competitive Examination-1990 following system/procedure with regard \nto re-allocation against the vacancies caused by the repeaters/non-joiners will be adopted:— \n \na) \nIn the first phase, Establishment Division will issue telegrams to all the \ncandidates allocated to various occupational groups/services with the advice to \neach candidates that he/she should convey his/her acceptance of the offer \nwithin 15 days from the date of issue of telegram failing which allocation will \nbe treated as cancelled and the vacancy will be offered to the next eligible \ncandidate. Simultaneously, the allocation made by the FPSC will also be \nannounced in all the leading newspapers with similar advice to the candidates.  \n \nb) In the second phase the vacancies occurring due to non-acceptance of offer \nwithin 15 days of the announcement will be reported to the FPSC for \ncompleting re-allocation before the commencement of the common training \nprogramme at the Civil Services Academy, Lahore. Any vacancy occurring \nafter the start of the common training will be carried over to the next \ncompetitive examination.  \n \nc) \nThe announcement of initial allocation shall be made 45 days before the \nannouncement of common training at CSA to ensure timely completion of \nboth the phases indicated above.  \n [Authority.— Establishment Division‘s O.M No. 1/29/87-T.V dated 19-03-1991]. \n7.12 Withdrawal or Change of Requisition by the \nAdministrative Ministries/ Divisions/Departments  \nfor Posts Already Advertised by the Commission \n \nIt has been decided that:— \n(i) \nThe requests received from Ministries/Divisions, Departments for \nwithdrawal of cases wherein interviews have been started or nominations \nfinalized would not be accepted. The sponsoring Ministry/Division/ \nDepartment should appoint the Commission's nominees even if the \nabolished post(s) had to be revived. \n\nPage -264                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(ii) \nOther requests for withdrawal of requisitions would be entertained on the \nbasis of merit of each case if the prescribed procedure has been followed. \n[Authority.- Para 4(i)&(ii) of Estt. Division‘s O.M. No.10(6)91/CP-I, dated 28-7-1991]. \n \n7.13 Validity Period of Waiting/Reserved Merit List \nfor Making Alternate Nominations in the Cases \nof Recruitment by Selection \n \nRefer Establishment Division‘s O.M of even number dated 05-05-2010 and 28-07-\n2010 regarding the above cited subject and to say that Federal Public Service Commission \n(FPSC) has further reviewed the instructions on the subject issue circulated vide Office \nMemoranda referred to above and decided as under:— \ni) \nIn case of ―Recruitment by Selection‖ the reserve merit list maintained by the \nCommission shall remain valid for a period of one year form the date of \nissuance of nominations by the Commissions.  \nii) \nIn case of non-joining of principal nominee(s), subsequent alternate \nnominations(s) shall be made out of the reserve list within the validity period \nof one year.  \niii) \nRequest received after expiry of validity period of one year shall not be \nentertained.  \n[Authority.— Establishment Division‘s O.M No. 3/21/2008-T-V dated 14-03-2011]. \n \n7.14 Validity Period of Waiting/Reserved Merit  \nList for Making Alternate Nomination(s) in \nthe General Recruitment Cases \n \nRefer to Establishment Division‘s O.M No. of even number dated 14-03-2011 \nand the Federal Public Service Commission‘s U.O No. F.3-11/2008-FS-IV dated 19-07-\n2019, on the subject cited above and Federal Public Service Commission (FPSC) has, \nover the time observed that requests for alternate nominations from the \nMinistries/Divisions reached FPSC after expiry of one year period; causing failure to \nnominate out of the reserved merit list. \n2. \nIn order to make maximum nominations from the reserve merit list against \nnon-joiners, the Federal Public Service Commission has decided to extend validity period \nof the said list from existing one year (12 months) to one and a half years (18 months). \nThe request for alternate nominations received after expiry of the extended validity \nperiod of 18 months will not be entertained.   \n[Authority.— Establishment Division‘s O.M No. 3/21/2008-T-V dated 30-07-2019]. \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -265 \n \n \nINDUCTION  \nI. \nINDUCTION IN SECRETARIAT POSTS \n \n8.1 \nEligibility of Officers for Appointment in Secretariat Posts \n \nIt has been decided with the approval of the Prime Minister that government \nservants in the following BPS will now be eligible for appointment to Secretariat posts, \nindicated against each, by horizontal movement and without examination:— \n \nBPS 20 ............  \n \n \nJoint Secretary. \n \nBPS 19 ............  \n \n \nDeputy Secretary. \n \nBPS18 with 12 Years service \n \nin BPS  17 and above \n \n \nDeputy Secretary. \n \n2. \nThe appointment will, however, be made if they are considered fit for \nthese posts by the Central Selection Board. \n \n3. \nYou are requested to kindly let us have recommendations of suitable \nofficers in the above categories working in groups and departments under your administ-\nrative control whom you consider fit for the posts of Deputy Secretary and Joint \nSecretary.  These names will then be placed before the Central Selection Board. \n[Authority.- Establishment Secretary's D.O. letter No.25/14/73-AV. dated 6-2-1975]. \n \n8.2 \nInduction in Secretariat Group as  \nDeputy Secretary (BS-19) \n \nRefer to para 3 of this Division‘s O.M.No. 2/2/75-ARC, dated 12-04-1976 \n(relevant extract enclosed) which provides different methods for appointment as Deputy \nSecretary in the Secretariat Group including appointment by horizontal movement of BS-19 \nregular officers of various occupational groups and services. The present Government has \nreviewed the matter in the light of (a) to give some special dispensation of officers/persons \nbelonging to Balochistan. (b) to provide opportunities for appointment of persons having \nrendered longer satisfactory service on higher positions in the Autonomous/Semi-\nAutonomous Bodies /Corporations as Deputy Secretary in Government of Pakistan. \n2. \nWith the approval of Competent Authority, it has now been decided to \nmodify para 3 of Establishment Division‘s O.M.No. 2/2/75-ARC, dated 12-04-1976 \nconstituting the Secretariat Group as under:— \n\nPage -266                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nModified para 3 of the O.M. constituting Secretariat Group \nDeputy Secretary \nAppointment to the post of Deputy Secretary will be made in accordance with \nthe following methods:-  \ni) \nBy promotion of BS-18 officers of the Office Management Group on the \nrecommendations of the Departmental Selection Board except to the extent \nindicated at (ii) to (v) below. \nii) By horizontal movement from other Occupational Groups/Service/ Cadre of \nregular BS-19 Officers who have been recommended by the Ministries/ \nDivisions Departments OR regular BS-19 Provincial Civil Servants \nrecommended by the respective Provincial Governments and have been found \nfit by the Central Selection Board in accordance with criteria laid down by the \nFederal Governments against the 10% of sanctioned posts of Deputy \nSecretary (BS-19). The said 10% posts shall be further sub-divided in the ratio \nof 50:50 for induction of Civil Servants from Federal Government and Civil \nServants from Provincial Governments. \niii) By direct appointment on the recommendations of Federal Public Service \nCommission of persons possessing such qualifications and experience etc., as \nmay be prescribed.  \niv) Appointment of persons in BS-19 or equivalent in the service of an \nAutonomous, Semi-Autonomous Body or Corporation or any other \nOrganization set up, establishment owned managed or controlled by the \nFederal Government or Provincial Government recommended by the \nrespective Governments and found fit by the Federal Public Service \nCommission in accordance with the criteria laid down by the Federal \nGovernment in consultation with FPSC against additional 10%  of sanctioned \nposts of Deputy Secretary (BS-19)  as and when so  decided by the \ngovernment. The said 10% seats shall be further sub-divided in the ratio of \n50:50 for induction of persons in the service of Federal Government and those \npersons in service of Provincial Government.  \nv) \n10% of annual vacancies of Deputy Secretary (BS-19) to be filled by the \nretired officers of Armed Forces of Pakistan on the recommendation of \nDefence Services Officers Selection Board in line with the existing policy for \ninduction / re-employment of officers of Armed Services as may be modified \nfrom time to time. \n3. \nThe Criteria for induction of regular (BS-19) officers of the Federal \nOccupational Groups/ Services and the BS-19 Civil Servants of Provincial Governments \nas Deputy Secretary (BS-19)  in the Secretariat Group shall be as under:— \ni) \nThe regular BS-19 officers of Federal Occupational Group/Service/ \nCadre/Provincial \nGovernments \nas \nrecommended \nby \nthe \nrespective \nMinistries/Divisions/Departments /Provincial Governments concerned. \nii) The officer has rendered at least 12 years service in BS-17 & above in terms \nof instructions issued by the Federal Government from time to time, and \nhaving served for two years in BS-19 in the Federal Secretariat on deputation \n/under Section 10 of Civil Servants Act, 1973. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -267 \n \n \niii) PERs of the last twelve years in BS-17 & above or the actual service rendered \nin B-17 & above, as the case may be will be quantified. 70 marks will be \nassigned for PERs quantification. \niv) 30 marks will be assigned for assessment of suitability by the Central \nSelection Board. \nv) The selection will be on the basis of centralized merit in PERs/assessment by \nCSB. \nvi) These officers will be considered in order of seniority against seats as may be \nreserved / allotted to each Occupational Group/Service/Ex-cadre/Provincial \n/Region. \nvii) Provided that other things remaining the same, Civil Servants belonging to \nBalochistan shall be given preference.  \nviii) Seniority shall reckon from the date of regular induction in Secretariat Group \nin accordance with Civil Servants (Seniority) Rules, 1973. \nix) No disciplinary action under the Government Servants (E&D) Rules, 1973 or \nproceedings on criminal charges in the Court of Law is pending against the \nofficer.  \nx) The officer did not derive any benefit in pursuance of NRO in the entire \ncareer (BS-17 & above) within the meaning of Supreme Court of Pakistan‘s \nJudgment dated 16-12-2009 on NRO.  \nxi) No punishment has been awarded under any criminal law including NAB \nOrdinance to the officer concerned on the panel in the entire career (BS-17 & \nabove).  \n \n4. \nPersons in BS-19 or equivalent in the service of Autonomous/Semi-\nAutonomous Bodies or Corporations etc. set-up, established, owned, managed or \ncontrolled by the Federal Government or Provincial Government shall be considered for \ninduction as Deputy Secretary (BS-19) in the Secretariat Group in accordance with the \nfollowing eligibility criteria devised in consultation with FPSC:— \n \nSl.  \nNo. \nCriteria  \nRequisite eligibility \n(a) \nMinimum \neducation \nqualification \nGraduation \n(b) \nExperience \nA regular officer holding post in BS-19/equivalent in Federal \n/Provincial Government or in Autonomous Bodies /Semi \nAutonomous Bodies/ Corporations working under the Federal \n/Provincial Government with minimum 12 years service \nequivalent to BS-17 and above. \n \nIf doubt arises in equivalence in any case, decision shall be \ntaken by Establishment Division in consultation with Federal \nPublic Service Commission. \n \n \n\nPage -268                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nSl.  \nNo. \nCriteria  \nRequisite eligibility \n(c) \nAge \nNot exceeding 50 year so other similar reports in a post \nequivalent to BS-17 and above reasonable period and earn \npension as Civil Servant. \n(d) \nWeightage \nof PERs  \nSatisfactory PERs or other similar reports in a post equivalent \nto BS-17 and above without adverse remarks. \n(e) \nInterview \nFPSC shall conduct viva for purpose of selection. Qualifying \nmarks in viva voce shall be 101 out of 200.  \n(f) \nOther \nmatters \nThe officers will be considered in order of seniority against \nseats as may be reserved/ allotted to each of this category. \nSeniority shall reckon from the date of regular induction in \nSecretariat Group in accordance with Civil Servants \n(Seniority) Rules, 1993. \nNo disciplinary action under the Government Servants (E&D) \nRules, 1973 or proceedings on criminal charges in the Court of \nLaw is pending against the officer. \nThe officer did not derive any benefit in pursuance of NRO in \nthe entire career (BS-17 & above) within the meaning of \nSupreme Court of Pakistan‘s Judgment dated 16-12-2009 on \nNRO. \nNo punishment has been awarded under any criminal law \nincluding NAB Ordinance to the officer concerned on the \npanel in the entire career (BS-17 & above). \nMerit/Provincial/Regional quota as described by the Govern-\nment shall apply mutatis mutandis on vacancies to be filled \nthrough induction.  \nOther things remaining the same, persons belonging to \nBalochistan shall be given preference. \n5. \nThe aforesaid induction shall be made gradually so as to complete the \ntarget of inductions of 20% (10+10) of the sanctioned posts of Deputy Secretary in next \n2-3 years, \n[Authority:- Establishment Division‘s O.M.No.1/15/92-CP-II dated  04-10-2011]. \nClarification of Induction in Secretariat Group as Deputy Secretary (BS-19) \n \nThe policy for induction of civil servants (BS-19) as well as employees in BS-19 / \nequivalent in service of Federal / Provincial Autonomous Bodies / Semi-Autonomous \nBodies/Corporations as Deputy Secretary (BS-19) in Secretariat Group has been \ncirculated vide Establishment Division‘s O.M. No.1/15/92-CP-II dated 4-10-2011. \n \n2. \nThe said Policy, inter-alia, provides that: \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -269 \n \n \n(a) \n10% posts of Deputy Secretary are reserved for induction of Provincial / \nFederal Civil Servants. The said 10% of the sanctioned posts of Deputy \nSecretary (BS-19) to be further sub-divided in the ratio of 50:50 for \ninduction of Civil Servants from Federal Government Civil Servants from \nProvincial Government. The criteria for inductions of Civil Servants has \nbeen provided at para 3 of the said O.M. \n(b) \n10% of the sanctioned posts of Deputy Secretary are reserved for \nappointment of employees of Autonomous Bodies / Semi-Autonomous \nBodies / Corporations. The said 10% seats to be further sub-divided in the \nratio of 50:50 for induction of persons in the service of said bodies Federal \nGovernment and Provincial Government. The criteria for induction of \nemployees of Autonomous Bodies / Semi-Autonomous Bodies / Corporations \nhave been provided at para 4 of the said O.M. dated 4-10-2011. \n \n3. \nVacancy position will be intimated in due course. \n \n4. \nMeanwhile, each Ministry/Division is requested to send panel of the \nsuitable officer (not exceeding 10 in each category in para-2) in order of seniority as per \nprescribed criteria to this Division by 22nd December, 2011 for further action. The \nPanels (Form IP-I and IP-II) to be signed by the Secretary. The Panels should accompany \nparticulars of each of the Civil Servant / person concerned on the Panel Proforma (IP-III \n& IV) and Quantification Sheets (IP-V&VI enclosed.) the said Panel Proforma and \nQuantification Sheet to be signed the Joint Secretary (Admn.) concerned.  \n[Authority:-Estt. Division‘s O.M.No.1/15/92-CP-II, dated 07-12-2011]. \n \n8.3 \nInduction in Secretariat Group \nas Joint Secretary (BS-20) \n \nRefer to the subject noted above and to say that the policy for induction of Civil \nServants (BS-20) as well as persons in BS-20/equivalent in service of Federal/Provincial \nAutonomous Bodies/Semi-Autonomous Bodies/Corporations etc. as Joint Secretary           \n(BS-20) in Secretariat Group has been circulated vide Establishment Division‘s \nO.M.No.6/1/2012-CP-II(A) dated 30-05-2012 (Annex). \n \n2. \nThe said Policy, inter-alia provides that appointment to the post of Joint \nSecretary (BS-20) will be made in accordance with the following methods:- \ni) \nBy promotion of officers in the Grade of Deputy Secretary on the \nrecommendations of the Central Selection Board. \nii) \nBy horizontal movement from other Occupational Groups/ Service/ Cadre \nof regular BS-20 Officers who have been recommended by the \nMinistries/Divisions/Departments OR regular BS-20 Provincial Civil \nServants recommended by the respective Provincial Governments who \nmeet the laid down criteria and recommended by the Central Selection \n\nPage -270                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nBoard against the 06% annual vacancies of Joint Secretary (BS-20). The \nsaid 06% annual vacancies shall be further sub-divided in the ratio of \n50:50 for induction of Civil Servants from Federal Government and Civil \nServants from Provincial Governments. \niii) \nBy direct appointment on the recommendations of Federal Public Service \nCommission of persons possessing such qualifications and experience etc., \nas may by prescribed. \niv) \nAppointment of persons in BS-20 or equivalent in the service of an \nAutonomous, semi-Autonomous Body or Corporation or any other \nOrganization set up, established owned, managed or controlled by the \nFederal Government or Provincial Government recommended by the \nrespective Governments who meet the laid down criteria and \nrecommended by the Federal Public Service Commission against 04% of \nannual vacancies of Joint Secretary (BS-20) as and when so decided by the \ngovernment. The said 04% vacancies shall be further sub-divided in the \nratio of 50:50 for induction of persons in the service of Federal \nGovernment and those persons in service of Provincial Governments. \n \n3. \nThe criteria  for induction of civil servants in terms of para 2(ii) is given at \npara 3 of the annex O.M. No. 6/1/2012-CP-II(A) dated 30-05-2012. The criteria for \ninduction of persons in the service of Autonomous/Semi-Autonomous Bodies/ Corpora-\ntions etc. in terms of para 2(iv) are given at para 4 of the said O.M dated 30-05-2012. \n \n4. \nVacancy position will be intimated in due course. \n \n5. \nMeanwhile, each Ministry/Division is requested to send panel of the \nsuitable officers (not exceeding 05 in each category in para-2) in order of seniority as per \nprescribed criteria to this Division by 7th June,2012 for further action. The panels (Form \nIP-A and IP-B) to be signed by the Secretary. The Panels should accompany particulars \nof each of the Civil Servant/person concerned on the Panel Proforma (IP-C &D) and \nquantification sheets (IP-E&F). The said Panel Proforma and quantification Sheet to be \nsigned by the Joint Secretary (Admn) concerned.   \n[Authority:-Establishment Division‘s O.M.No. 6/1/2012-CP-II (B) dated 30-05-2012]. \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -271 \n \n \nAnnexure \n \nGOVERNMENT OF PAKISTAN \nCABINET SECRETARIAT \nESTABLISHMENT DIVISION \n********* \n \nNo.6/1/2012-CP-II (A) \n \n \n                   Islamabad, 30th May,2012. \n \nOFFICE MEMORANDUM \n \nSubject:- \nInduction in Secretariat Group as Joint Secretary (BS-20) \n \n \nThe undersigned is directed to say that with the approval of Competent \nAuthority, it has now been decided to modify para 4 (relevant extract enclosed) of \nEstablishment  Division‘s O.M.No. 2/2/75-ARC, dated 12-04-1976 consisting the \nSecretariat as under:— \n \nModified para 4 of the O.M. dated 12-04-1976 consisting Secretariat Group \n \nJoint Secretary \nAppointment to the post of Joint Secretary will be made in accordance with the \nfollowing methods:— \ni) \nBy promotion of officers in the Grade of Deputy Secretary on the \nrecommendations of the Central Selection Board. \nii) By horizontal movement from other Occupational Groups/ Service/Cadre of \nregular BS-20 Officers who have been recommended by the Ministries/ \nDivisions Departments Or regular BS-20 Provincial Civil Servants \nrecommended by the respective Provincial Governments who meet the laid \ndown criteria and recommended by the Central Selection Board against the \n06% annual vacancies of Joint Secretary (BS-20). The said 06% annual \nvacancies shall be further sub-divided in the ratio of 50:50 for induction of Civil \nServants from Federal Government and Civil Servants from Provincial \nGovernments. \niii) By direct appointment on the recommendations of Federal Public Service \nCommission of persons possessing such qualifications and experience etc., as \nmay be prescribed. \niv) Appointment of persons in BS-20 or equivalent in the service of an \nAutonomous, Semi-Autonomous Body or Corporation or any other \nOrganization set up, established owned, managed or controlled by the  \nFederal Government or Provincial Government recommended by the \nrespective Governments who meet the laid down criteria and recommended \nby the Federal Public Service Commission against 04%  of annual vacancies \n\nPage -272                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nof Joint Secretary (BS-20) as and when so decided by the government. The \nsaid 04% vacancies shall be further sub-divided in the ration of 50:50 for \ninduction of persons in the service of Federal Government and those persons \nin service of Provincial Governments.  \n \n2. \nThe Criteria devised in consultation with FPSC for induction of regular \nBS-20 officers of the Federal Occupation  Groups/ Services and the BS-20 Civil Servants \nof Provincial Government as Joint Secretary (BS-20) in the Secretariat Group shall be as \nunder:— \n \na. \nThe regular BS-20 officers of Federal Occupational Group/Service/ \nCadre/Provincial Governments as recommended by the respective Ministries/ \nDivisions/Departments /Provincial Governments concerned. \nb. The officer has rendered at least 17 years service in BS-17 & above in terms of \ninstructions issued by the Federal Government from time to time, and having \nserved for two years in BS-20 in the Federal Secretariat on deputation /under \nSection 10 of Civil Servants Act, 1973. \nc. \nPERs of the last twelve years in BS-17 & above or the actual service rendered in \nBS-17 & above, as the case may be, will be quantified. 70 marks will be assigned \nfor PERs quantification. However, the officers will only be eligible if they have \nearned grading ―Good‖ or equivalent and above in their PERs in BS-17 & above. \nd. 30 marks will be assigned for assessment of suitability by the Central Selection \nBoard. \ne. \nThe selection will be on the basis of centralized merit in PERs/assessment by \nCSB.  \nf. \nThe officers will be considered in order of seniority against seats as may be \nreserved/allotted \nto \neach \nOccupational \nGroup/Service/Cadre/Ex-cadre/ \nProvince/Region. \nProvides that other things remaining the same, Civil Servants belonging \nto Balochistan shall be given preference.  \ng. Seniority shall reckon from the date of regular induction in Secretariat Group \nin accordance with Civil Servants (Seniority) Rules, 1993. \nh. \nNo disciplinary action under the Government Servants (E&D) Rules, 1973 or \nproceedings on criminal charges in the Court of Law is pending against the officer. \ni. \nThe officer did not derive any benefit in pursuance of NRO in the entire career \n(BS-17 & above) within the meaning of Supreme Court of Pakistan‘s \nJudgment dated 16-12-2009 on NRO. \nj. \nNo punishment has been awarded under any criminal law including NAB \nOrdinance to the officer concerned on the panel in the entire career (BS-17 & \nabove). \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -273 \n \n \n \n3. \nPersons in BS-20 or equivalent in the service of Autonomous/Semi-\nAutonomous Bodies or Corporations etc. set-up, establishment, owned, managed or \ncontrolled by the Federal Government or Provincial Governments shall be considered for \ninduction as Joint  Secretary (BS-20) in the Secretariat Group in accordance with the \nfollowing eligibility criteria devised in consultation with FPSC:- \n \nSl. No. \nCriteria \nRequisite eligibility \n(a) \nMinimum \neducational \nqualification \nMaster‘s Degree in Human Resources Management / \nFinancial Management/Law/Economics/Public Administr-\nation / Public policy. \n(b) \nExperience \nA regular officer holding post in BS-20/equivalent in \nAutonomous/Semi-Autonomous Bodies/Corporations work-\ning \nunder \nthe \nFederal/Provincial \nGovernment \nwith \nminimum 17 years services equivalent to BS-17 and above. \nIf doubt arises in equivalence in any case, decision shall be \ntaken by Establishment Division in consultation with \nFederal Public Service Commission.  \n(c) \nAge \nNot exceeding 50 years so that he may serve the Federal \nGovernment for reasonable period and earn pension as Civil \nServant.  \n(d) \nWeightage of \nPERs \nGood / equivalent and above PERs or other similar reports \nin a post equivalent to BS-17 and above without adverse \nremarks.  \n(e) \nInterview \nFPSC shall conduct viva for the purpose of selection. \nQualifying marks in viva voce shall be 101 out of 200. \n(f) \nOther matters \nThe officers will be considered in order of seniority against \nseats as may be reserved / allotted to each of this category. \nSeniority shall reckon from the date of regular induction in \nSecretariat Group in accordance with Civil Servants \n(Seniority) Rules, 1993. \nNo disciplinary action under the Government Servants \n(E&D) Rules, 1973 or proceedings on criminal charges in \nthe Court of Law is pending against the officer.  \nThe officer did not derive any benefit in pursuance of NRO in \nthe entire career (BS-17 & above) within the meaning of \nSupreme Court of Pakistan‘s Judgment dated 16-12-2009 on \nNRO. \n\nPage -274                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nNo punishment has been awarded under any criminal law \nincluding NAB Ordinance to the officer concerned on the \npanel in the entire career (BS-17 & above) . \nMerit / Provincial / Regional Quota as described by the \nGovernment shall apply mutatis mutandis on vacancies to \nbe filled through induction. \nOther things remaining the same persons belonging to \nBalochistan shall be given preference.   \n \n \n \n \n(Muhammad Wishaq) \n \n   Deputy Secretary \n   \n       Tele:9207036 \n \nSecretaries/Additional Secretaries \nIncharge of the Ministries/Divisions \nIslamabad/Rawalpindi \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -275 \n \n \nIP-A \n \nPANEL OF CIVIL SERVANTS (BS-20) OF THE FEDERAL/PROVINCIAL \nGOVERNMENT FOR INDUCTION AS JOINT SECRETARY (BS-20) IN \nSECRETARIAT GROUP OF FEDERAL GOVERNMENT \n \nSeniority \nNo. \nName of the Officer \nName of Department \n1. \n \n \n2. \n \n \n3. \n \n \n4. \n \n \n5. \n \n \n6. \n \n \n7. \n \n \n8. \n \n \n9. \n \n \n10. \n \n \n \nIt is certified that:- \n \na) All the officers on the panel are the regular BS-20 officers of Federal \nOccupational Group/Service/Cadre/Provincial Governments. \nb) The officer has rendered at least 17 years service in BS-17 & above in terms of \ninstructions issued by the Federal Government from time to time, and having \nserved for two years in BS-20 in the Federal Secretariat on deputation/under \nSection 10 of Civil Servants Act, 1973. \nc) No disciplinary action under Government Servants (E&D) Rules,1973/Removal \nfrom Service (Special Powers) Ordinance 2000 or proceedings on criminal \ncharges in the court of law is/are pending against any of the officer on the panel.  \nd) No penalty was awarded to the officers on the panel during the entire career \n(BS-17 and above).  \ne) No punishment under any criminal law including NAB Ordinance was awarded \nto the officers on the panel during the entire career (BS-17 & above). \nf) \nNone of the officers on the panel derived any benefit in pursuance of NRO in \nthe entire career (BS-17 and above) within the meaning of Supreme Court of \nPakistan Judgment dated 16-12-2009 on NRO. \n \nDated:____________________ \n \nSecretary of the Federal \nGovernment /Chief \nSecretary to the \nGovt. of ________ \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage -276                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nIP-B \nPANEL OF PERSONS (BS-20/EQUIVALENT) IN THE SERVICE OF \nAUTONOMOUS/SEMI-AUTONOMOUS BODIES/CORPORATIONS OF THE \nFEDERAL/ PROVINCIAL GOVERNMENT FOR INDUCTION AS JOINT \nSECRETARY(BS-20) IN SECRETARIAT GROUP OF FEDERAL GOVERNMENT \n \nSeniority \nNo.            \n(if applicable) \nName of Officer \nName of the Autonomous/ Semi-\nAutonomous Bodies/ Corporations \n \n1. \n \n \n2. \n \n \n3. \n \n \n4. \n \n \n5. \n \n \n6. \n \n \n7. \n \n \n8. \n \n \n9. \n \n \n10. \n \n \n \nIt is certified that:- \na) \nThe persons on the panel hold Master‘s Degree in Human Resources Management / \nFinancial Management / Law  / Economics /Public Administration /Public Policy.  \nb) \nThe persons on the panel are regular officers holding post in BS-20/equivalent in \nAutonomous Bodies/Semi-Autonomous Bodies/ Corporations working under the Federal \nGovernment with minimum 17 years service equivalent to BS-17 and above. \nc) \nNo Disciplinary action under Government Servants (E&D) Rules 1973 / Removal from \nService (Special Powers) Ordinance 2000 or proceedings on criminal charges in the court \nof law is /are pending against any of the officer on the panel.  \nd) \nNo penalty was awarded to the officers on the panel during the entire career (BS-17 and \nabove). \ne) \nNo punishment under any criminal law including NAB Ordinance was awarded to the \nofficers on the panel during the entire career (BS-17 and above). \nf) \nNone of the persons on the panel derived any benefit in pursuance of NRO in the entire \ncareer (BS-17 and above) within the meaning of Supreme Court of Pakistan judgment \ndated 16-12-2009 on NRO. \n \nDated:____________________ \nSecretary of the Federal \nGovernment /Chief Secretary \nto the \n Govt. of __________ \n \n \n \n \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -277 \n \n \nIP-C \nPANEL PROFORMA FOR CENTRAL SELECTION  \nBOARD FOR INDUCTION OF CIVIL SERVANTS (BS-20) OF  \nFEDERAL/ PROVINCIAL GOVERNMENTS AS JOINT SECRETARY \n (BS-20) IN SECRETARIAT GROUP \n(AS ON_______________) \nIn respect of______________ \n \n \nPersonnel No.__________________ \nDesignation on _______________Name of Ministry/Division/Prov. Govt.__________________ \nDomicile: \nService/Group/Cadre \nSen.No \nEducational  \nQualification \nDate of Birth \nAge \nDate of Superannuation \n \n \nSERVICE PARTICULARS \nDate of Joining \nCivil Services \nAcademy/ \nService/BS-17 \nDate of promotion in  \nLength of Service \nPresent Scale \nBS-20 \n \nTotal in BS-17 \nand  above \nIn present Scale BS-20 \n \nPrevious Scale \nBS-19 \n \ny – m - d \nOn Deputation to \nFederal Govt. \nNext previous \nScale BS-18 \n \nAppointment in BS-19&20 \nBS-19 \nBS-20 \n1. \n \n1. \n \n2. \n \n2. \n \n \nPunishment etc. \nExisting Service \nLast 10 Years \nPenalties/Adverse remarks (if any) \nDisciplinary Proceedings (E&D Rules, 1973) \nNRO benefit, if any \nNAB cases, if any \nTraining Courses (other than mandatory Training) \n \nGradings  of mandatory training at:  \n \nMCMC \n \nNumber of PERs in BS-17/18, BS-19 & BS-20 (Last 17 years) \nBasic \nScale \nOut -\nStanding \nVery Good \nGood \nAverage \nBelow  \nAverage \nAdverse \nReport/Remarks \nBS-18 \n \n \n \n \n \n \nBS-19 \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \nAwaited reports (PERs) \nAdditional Information (if any) \n \n \nEFFICIENCY INDEX \nRequired \nThreshold \nScore of PERs (out of 70) \nMarks awarded by CSB (out \nof 30 \nTotal \n \n \n \n \nRecommendations of CSB \nRecommended for Induction \nDeferred for Induction \nNot recommended for \nInduction \n \n \n \n \nPrepared by:___________________ \n \n           Checked by:________________________ \n \nCountersigned \nSecretary S&GAD \n \n \nPhoto \n\nPage -278                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n                IP-D \nPANEL PROFORMA FOR CENTRAL SELECTION  \nBOARD FOR INDUCTION OF PERSONS IN THE SERVICE OF  \nAUTONOMOUS/SEMI-AUTONOMOUS BODIES/ CORPORATIONS OF THE \nFEDERAL/ PROVINCIAL GOVERNMENTS AS JOINT SECRETARY \n (BS-20) IN SECRETARIAT GROUP \n(AS ON_______________) \nIn respect of _Mr._____________ \n \n \nPersonnel No.__________________ \nDesignation on _______________Name of Ministry/Division/Prov. Govt.__________________ \n \nDomicile: \nService/Group/Cadre \nSen.No \nEducational  \nQualification \nDate of Birth \nAge \nDate of Superannuation \n \n \nSERVICE PARTICULARS \nDate of Joining Civil \nServices Academy/ \nService/BS-17 \nDate of promotion in  \nLength of Service \nPresent ScaleBS-\n20/equivalent  \n \nTotal in BS-17 \nand  above \nIn present \nScale  \nBS-20 \n \nPrevious Scale BS-\n19/equivalent \n \ny – m - d \nOn \nDeputation to \nFederal Govt. \nNext previous Scale BS-\n18/equivalent \n \nAppointment in BS-19&20 \nBS-19 \nBS-20 \n1. \n \n1. \n \n2. \n \n2. \n \n \nPunishment etc. \nExisting Service \nLast 10 Years \nPenalties/Adverse remarks (if any) \nDisciplinary Proceedings (E&D Rules, 1973) \nNRO benefit, if any \nNAB cases, if any \nTraining Courses (other than mandatory Training) \n \nGradings  of mandatory training at:  \n \nMCMC, if applicable \n \nNumber of PERs in BS-17/18, BS-19 & BS-20 (Last 17 years) \nBasic Scale \nOut -\nStanding \nVery Good \nGood \nAverage \nBelow  \nAverage \nAdverse \nReport/ \nRemarks \nBS-18 \n \n \n \n \n \n \nBS-19 \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \nAwaited reports (PERs) \nAdditional Information (if any) \n \n \nEFFICIENCY INDEX \nMarks awarded for Interview by FPSC (out of 200) \n \n \n \n \nRecommendations of CSB \nRecommended for Induction \nDeferred for Induction \nNot \nrecommended  \n \n \n \n \nPrepared by:___________________ \n \n            Checked by:________________________ \nCountersigned \nSecretary S&GAD \n \n \nPhoto \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -279 \n \n \nIP-E \nQUANTIFICATION SHEET IN R/O MR.  XXX   \nDESIGNATION:_____________ \nBS-20  \nMinistry/Division/Prov. Govt.___________________ \n \nBPS Year Period of PER \nOverall Assessment \nScore \n17 \n1981 \n24-01-81 to 21-10-81 \nV. Good \n08 \n \n1982 \n01-01-82 to 07-08-82 \n08-08-82 to 31-12-82 \nV. Good \nGood \n7.60 \n \n1983 \n01-01-83 to 10-08-83 \n13-08-83 to 31-12-83 \nAverage \nGood \n5.78 \n \n1984 \n01-01-84 to 30-06-84 \n05-07-84 to 31-12-84 \nAverage \nGood \n5.99 \n \n1985 \n01-01-85 to 10-07-85 \nGood \n07 \n18 \n1985 \n14-07-85 to 31-12-85 \nAverage \n05 \n \n1986 \n01-01-86 to 17-05-86 \n25-05-86 to 23-06-86 \n20-07-86 to 31-12-86 \nGood \nPLTM \nV. Good \n7.54 \n \n1987 \n01-01-87 to 16-07-87 \n17-07-87 to 12-09-87 \n17-09-87 to 31-12-87 \nGood \nPLTM \nAverage \n6.95 \n \n1988 \n01-01-88 to 28-05-88 \n29-05-88 to 31-12-88 \nGood \nGood \n07 \n \n1989 \n01-01-89 to 14-02-89 \n15-02-89 to 01-10-89 \n02-10-89 to 31-12-89 \nPLTM \nV. Good \nPLTM \n08 \n \n1990 \n01-01-90 to 05-08-90 \n20-08-90 to 30-11-90 \nV. Good \nV. Good \n08 \n \n1991 \n01-01-91 to 02-08-91 \n03-08-91 to 31-12-91 \nGood \nGood \n07 \n \n1992 \n01-01-92 to 14-03-92 \n15-03-92 to  31-12-92` \nPLTM \nV. Good \n08 \n \n1993 \n01-01-93 to 25-07-93 \n26-07-93 to 30-12-93 \n01-11-93 to 31-12-93 \nV. Good \nAwaiting Posting/RNR \nAwaiting Posting /RNR \n08 \n \n1994 \n01-01-94 to 20-04-94 \n21-04-94 to 31-12-94 \nAwaiting Posting /RNR \nOSD/RNR \n- \n \n1995 \n01-01-95 to 08-11-95 \n09-11-95 to 31-12-95 \nOSD/RNR \nPLTM \n- \n \n \n1996 \n01-01-96 to 03-03-96 \nPLTM \n- \n19 \n1996 \n04-03-96 to 10-07-96 \n14-07-96 to 01-12-96 \n02-12-96 to 31-12-96 \nV. Good \nV. Good \nAwaiting Posting /RNR \n08 \n\nPage -280                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n1997 \nFull \nAwaiting Posting /RNR \n- \n \n1998 \nFull \nAwaiting Posting /RNR \n- \n \n1999 \n01-01-99 to 14-06-99 \n15-06-99 to 31-12-99 \nAwaiting Posting /RNR \nGood \n07 \n \n2000 \n01-01-0 to 20-08-00 \n21-08-00 to 25-11-00 \n26-11-00 to 31-12-00 \nGood  \n*NIPA/RNR \nPLTM \n07 \n \n2001 \n01-01-01 to 07-04-01 \n08-04-01 to 22-05-01 \n23-05-01 to 16-09-01 \n17-09-01 to 31-12-01 \nV. Good \nPLTM \nV. Good \nV. Good \n08 \n \n2002 \nFull \nV. Good \n08 \n \n2003 \nFull \nV. Good \n08 \n \n2004 \nFull \nAwaiting Posting /RNR \n- \n \n2005 \n01-01-05 to 31-08-05 \n01-09-05 to 31-12-05 \nAwaiting Posting/RNR \nAwaiting Posting/RNR \n- \n \n2006 \nFull \nAwaiting Posting/RNR \n- \n \n2007 \n01-01-07 to 04-12-07 \n01-09-07 to 31-12-07 \nAwaiting Posting/RNR \nDRO/RNR \n- \n \n2008 \nFull \nDRO/RNR \n- \n20 \n2009 \n04-03-2009 to10-07-2009 \n14-07-2009 to 01-12-2009 \n02-12-2009 to 31-12-2009 \nV. Good \nV. Good \nAwaiting Posting/RNR \n08 \n \n2010 \nFull \nAwaiting Posting/RNR \n- \n \nSCORE OF OVERALL ASSESSMENT \n \n \n \nLEGEND \n \nRND \n= Report not required/Due, \n \nPLTM = Period less than three months. \n                                                          \n* Now NIM. \nBPS \nNumber of Grading \nOS  VG      G     AVG     BA \nMean Score of \nbroken period \nScore \n17(A) \n \n \n \n \n \nA=6.87 \nA+B=14.15 \n18(B) \n \n \n \n \n \nB=7.28 \n19(C) \n \n \n \n \n \n3C = 7.67x3 \n23.01 \n20(D) \n \n \n \n \n \n5D= 8x5 \n40 \nTotal Score of PERs={(5XD)+(3XC)+(A+B)}X.70 \n54.01 \nAudition for serving in Training Institution for two years. \n \nDeduction for penalty / adverse Remarks. \n \nFINAL SCORE \n54.01 \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -281 \n \n \n     IP-F \nQUANTIFICATION SHEET IN R/O MR.XXX  DESIGNATION:________ \nBS-20  \nMinistry/Division/Prov. Govt.___________________ \nBPS Year Period of PER \nOverall Assessment \nScore \n17 \n1981 \n24-01-81 to 21-10-81 \nV. Good \n08 \n \n1982 \n01-01-82 to 07-08-82 \n08-08-82 to 31-12-82 \nV. Good \nGood \n7.60 \n \n1983 \n01-01-83 to 10-08-83 \n13-08-83 to 31-12-83 \nAverage \nGood \n5.78 \n \n1984 \n01-01-84 to 30-06-84 \n05-07-84 to 31-12-84 \nAverage \nGood \n5.99 \n \n1985 \n01-01-85 to 10-07-85 \nGood \n07 \n18 \n1985 \n14-07-85 to 31-12-85 \nAverage \n05 \n \n1986 \n01-01-86 to 17-05-86 \n25-05-86 to 23-06-86 \n20-07-86 to 31-12-86 \nGood \nPLTM \nV. Good \n7.54 \n \n1987 \n01-01-87 to 16-07-87 \n17-07-87 to 12-09-87 \n17-09-87 to 31-12-87 \nGood \nPLTM \nAverage \n6.95 \n \n1988 \n01-01-88 to 28-05-88 \n29-05-88 to 31-12-88 \nGood \nGood \n07 \n \n1989 \n01-01-89 to 14-02-89 \n15-02-89 to 01-10-89 \n02-10-89 to 31-12-89 \nPLTM \nV. Good \nPLTM \n08 \n \n1990 \n01-01-90 to 05-08-90 \n20-08-90 to 30-11-90 \nV. Good \nV. Good \n08 \n \n1991 \n01-01-91 to 02-08-91 \n03-08-90 to 31-12-91 \nGood \nGood \n08 \n \n1992 \n01-01-92 to 14-03-92 \n15-03-92 to  31-12-92` \nPLTM \nV. Good \n08 \n \n1993 \n01-01-93 to 25-07-93 \n26-07-93 to 30-12-93 \n01-11-93 to 31-12-93 \nV. Good \nAwaiting Posting/RNR \nAwaiting Posting /RNR \n08 \n \n1994 \n01-01-94 to 20-04-94 \n21-04-94 to 31-12-94 \nAwaiting Posting /RNR \nOSD/RNR \n- \n \n1995 \n01-01-95 to 08-11-95 \n09-11-95 to 31-12-95 \nOSD/RNR \nPLTM \n- \n \n \n1996 \n01-01-96 to 03-03-96 \nPLTM \n- \n19 \n1996 \n04-03-96 to 10-07-96 \n14-07-96 to 01-12-96 \n02-12-96 to 31-12-96 \nV. Good \nV. Good \nAwaiting Posting /RNR \n08 \n\nPage -282                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n1997 \nFull \nAwaiting Posting /RNR \n- \n \n1998 \nFull \nAwaiting Posting /RNR \n- \n \n1999 \n01-01-99 to 14-06-99 \n15-06-99 to 31-12-99 \nAwaiting Posting /RNR \nGood \n07 \n \n2000 \n01-02-0 to 20-08-00 \n21-08-00 to 25-11-00 \n26-11-00 to 31-12-00 \nGood  \n*NIPA/RNR \nPLTM \n07 \n \n2001 \n01-02-01 to 07-04-01 \n08-04-01 to 22-05-01 \n23-05-01 to 16-09-01 \n17-09-01 to 31-12-01 \nV. Good \nPLTM \nV. Good \nV. Good \n08 \n \n2002 \nFull \nV. Good \n08 \n \n2003 \nFull \nV. Good \n08 \n \n2004 \nFull \nAwaiting Posting /RNR \n- \n \n2005 \n01-01-05 to 31-08-05 \n01-09-05 to 31-12-05 \nAwaiting Posting/RNR \nAwaiting Posting/RNR \n- \n \n2006 \nFull \nAwaiting Posting/RNR \n- \n \n2007 \n01-01-07 to 04-12-07 \n01-09-07 to 31-12-07 \nAwaiting Posting/RNR \nDRO/RNR \n- \n \n2008 \nFull \nDRO/RNR \n- \n20 \n2009 \n04-03-2009 to10-07-2009 \n14-07-2009 to 01-12-2009 \n02-12-2009 to 31-12-2009 \nDRO/RNR  \nOSD/RNR \nOSD/RNR \n- \n \n2010 \n01-01-10 to 05-11-10 \n06-11-10 to 31-12-2010 \nOSD/RNR \nPLTM \n- \n \nSCORE OF OVERALL ASSESSMENT \nSCORE OFOVER ALL ASSESSMENT \n \nLEGEND \n \nRND \n= Report not required/Due, \n \nPLTM = Period less than three months. \n                                                          \n* Now NIM. \nBPS \nNumber of Grading \nOS  VG      G     AVG     BA \nMean Score of \nbroken period \nScore \n17(A) \n \n \n \n \n \nA=6.87 \nA+B=14.15 \n18(B) \n \n \n \n \n \nB=7.28 \n19(C) \n \n \n \n \n \n3C = 7.67x3 \n23.01 \n20(D) \n \n \n \n \n \n     5D= 8x5 \n40 \nTotal Score of PERs= {(5XD)+(3XC)+(A+B)}X.70 \n54.01 \nAudition for serving in Training Institution for two years. \n \nDeduction for penalty / adverse Remarks. \n \nFINAL SCORE \n54.01 \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -283 \n \n \nII. \nINDUCTION OF COMMISSIONED OFFICERS AND OTHER RANKS \nRECRUITED OR INDUCTED ON REGULAR OR CONTRACT BASIS \nIN CIVIL POSTS \n \n9.1 \nProvisions Relating to Commissioned Officers  \nand Other Ranks Recruited or Inducted on Regular \nBasis or on Contract in Civil Posts-Terms and Conditions \n \nIt has been decided that armed forces officers seconded to Civil Ministries (other \nthan Defence), Departments of the Federal/ Provincial Governments, autonomous/ \nsemi-autonomous bodies and corporations etc. will be governed by the following terms \nand conditions:— \n \n1. \nTenure \n(a) \nOfficers will normally be seconded for a period upto three years \nextendable, in exceptional circumstances, by one year by the government, \nafter which the officer will normally either be recalled to the parent \nservice or released.  No extension in service will be allowed to officers \nwho complete age/service limits for retirement during secondment. \n(b) \nIf the deputation of an officer tends to become indefinitely prolonged, \npermanent absorption of the officer concerned in the civil cadre by retiring \nhim from the parent service, would be considered. \n(c) \nIn case of an emergency, the parent service will have the option of \nwithdrawing a deputed officer without notice, if necessary. \n(d) \nAn officer will have the option to request for return to his parent service if \nhe feels that his service career is adversely affected by continued \ndeputation. \n \n2.  \nPay and Allowances \n(a) \nThe deputationists will be entitled to pay of rank, Command/ Staff/Charge \nPay, Instructional Pay, Qualification pay, Flying Pay/Submarine Pay/ \nSpecial Service Group Pay/Technical Pay/ Disturbance Pay, Kit Allowa-\nnce and Non-Practicing Allowance drawn by them in the Military service \nimmediately before their secondment in addition to 20% of pay of the rank \nas special compensatory allowance. \n(b) \nEntertainment Allowance.– Entertainment Allowance may be allowed \naccording to the equivalence of rank formula at the rate admissible on the \ncivil side. \n(c) \nSenior Post Allowance.– This allowance will not be admissible in addition \nto Command/Staff/Charge/ Instructional pay etc. \n \n3. \nPension-Including Disability/Family Pension \n(a) \nPension, including disability/family pension, will be granted to officers \nunder relevant Military Pension Rules.  They will count the period of \nservice with the borrowing Ministries/Departments etc. as qualifying \nservice for pension in the Army/Navy/Air Force. \n\nPage -284                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(b) \nThe claims that the officers or their families may have in respect of the \ndisability or death during the period of their employment under the \nborrowing Ministry/Department etc., or arising out of any disability \ncontracted in such service, shall be determined solely in accordance with \nthe relevant Military Pension Rules, as amended from time to time, and \nthe entire cost of any such pension shall be borne by borrowing \nMinistries/Departments etc. These Ministries/ Departments will also be \nliable to bear proportionate share of any gratuities/ pensions that may be \nadmissible to these officers in respect of their service under Military \nRules.  In case of officers on deputation to a Non-Government body, the \npension contribution for pension admissible to them under relevant \nMilitary Pension Rules, in respect of Service rendered by them on \ndeputation will be payable by the borrowing agency. \n \n4.  \nLeave \n(a) \nThe officers will continue to be governed by Military Leave Rules. \n(b) \nLeave account of the officers will be maintained by the parent services in \nconsultation with the borrowing organisations and leave will be granted by \nthe appropriate authorities in borrowing organisations under intimation to \nService HQ/CORO/Record Office concerned.  Leave earned in the \nborrowing organizations will be availed of, as far as possible, before \nreversion to the services. \n \n5.  \nRank.– Acting/temporary rank will be retained/relinquished as if the \nofficers had continued in Military Service in the appointment last held. \n \n6.  \nPromotion in the Services.– While on secondment they will not be entitled \nto acting/temporary promotions.  However, substantive/ substantive temporary \npromotions will be made upto the rank held at the time they were seconded to civil \ndepartment. This paragraph does not apply to AMC officers. \n \n7.  \nTraveling Allowance / Daily Allowance / Conveyance Allowance.–As \nadmissible under civil rules. \n \n8. \nAccommodation etc. \n(a) \nGovernment accommodation will be provided under civil rules and rent \nwill be paid under those rules. \n(b) \nNormal water/electricity charges prevalent at the station will be paid. \n(c) \nNo Service accommodation/furniture will be provided. \n \n9. \nPurchase of Rations from Service Sources and other Purchases from \nCanteen Stores Deptts/Officers‘ Shops etc.– They will not be entitled to make the above \npurchases. \n \n10.  Provision of Batman.– Batman will not be provided. \n                                                          \nCORO: Chief Officers‘ Record Office. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -285 \n \n \n \n11.  Cost of Passage/TA for joining post in the Ministry/Department and \nreturning therefrom.– This will be borne by the borrowing Ministry/ Department etc. \n \n12.   Defence Services Officers Provident Fund Contribution.– The officers will \ncontinue to contribute towards DSOP Fund. \n \n13.  Advance.– The officers may be allowed House Building Advance/ Motor \nCar Advance from the relevant Services Budget as permissible under relevant Service Rules. \n \n14.   Discipline.– The officers will continue to be governed by the provisions of \ntheir respective Service Act/Rules/Laws.  Day to day conduct and discipline will be \ngoverned by the rules of the borrowing Ministries/Departments etc. concerned. \n \n15.  In addition to the above, all other special concessions or perquisites such as \nfree residential accommodation, use of transport at government expense etc. which, \notherwise normally go with a particular appointment to which the officer may happen to be \nseconded, will also be admissible to him. \n \n16. \nThe above perquisites are without prejudice to any improvements which the \nborrowing department may sanction in individual cases under special circumstances in \nconsultation with their financial authorities. \n \n17.  Government letters containing the above terms will be issued in individual \ncases by the borrowing Ministries/ Departments etc. \n \n18. \nThe provisions of this JSI are not applicable to:- \n(a) \nofficers serving in the civil armed forces (who will continue to be) governed \nby their existing rules; and \n(b) \nofficers who are absorbed in the civil department. \n \n19.  This JSI*shall take effect from 14-12-1981. \n \n20. \nJSI* No. 46/59, PAC-666/60 and Ministry of Defence letter No. 401/64/ \nPS-3 (a) 4005/D-2-A dated the 5th June, 1965 may be treated as superseded by this JSI*. \n[Authority:– JSI 4/85-case No.F-2/70/D-24,(C-IV)/83,ASMF Dy.No.164/S/ASMF of 1985] \n \n9.2 \nTerms and Conditions of Service of  \nArmy Engineer Officers Transferred  \nto the Survey of Pakistan \n \n1. \n General.– A fixed quota of 1/3rd of the available regular vacancies in the \nCentral Service, Class I**, of the Survey of Pakistan in the grade of Assistant Superintendent \nof Survey shall be reserved for the officers of the Corps of Engineers, Pakistan Army. \nNormally, the Corps of Engineers officers shall be of 5-6 years commissioned service, \nincluding antedate, if any, at the time of appointment in the Survey of Pakistan. \n                                                          \n Joint Services Instructions. \n** BPS 17. Technically, Class I refers to BPS 1-22. Here the nomenclature of the post given implies BPS 17. \n\nPage -286                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n2. \n Selection.– The Surveyor-General shall intimate to the Military Secretary at \nGeneral Headquarters the number of vacancies in the grade of Assistant Superintendent of \nSurvey reserved for army officers as and  when they fall vacant. The Military Secretary shall \nthen ask for volunteers from the Corps of Engineers and, in consultation with the Engineer-\nin-Chief, recommend suitable candidates to the Surveyor General. The appointment shall be \nmade by the Government of Pakistan on the recommendations of the Surveyor-General. \n \n3. \n Probation.–  \n(a) \nOn first appointment, officers shall be on probation for a period of two years. \nIf an officer is found unsuitable and the Surveyor-General desires his \nreversion to the army or his services are required by the army during this \nperiod he may be reverted to the army by mutual agreement. The officers will \nhave the option to revert to the army during the probationary period. \n(b) \nOn successful completion of the probationary period, the officer shall be \nconfirmed as Assistant Superintendent of Survey in the Survey of Pakistan. \n \n4. \nTraining.– The officers shall be exempted by General Headquarters from \npassing any army promotion examinations, etc. This concession shall, however, cease upon \ntheir reversion to the Army either during or on completion of the probationary period, when \nthey may be given a maximum of two chances to pass the appropriate promotion examination. \n \n5. \n Conditions of Service During Probationary Period.– During the \nprobationary period, the officers shall remain on the effective list of the Army and shall \nbe counted as supernumerary to the authorised strength of the Corps of Engineers, and \nshall be governed by the following rules :- \n(a) \nRank.–  \n(i) \nThey shall retain rank (including temporary rank) held at the time \ntheir services are placed at the disposal of the Survey of Pakistan. \n(ii) \nThe grant of time-scale substantive promotion during this period shall \nbe governed by the normal army rules, as may be in force from time to \ntime. Temporary promotions will be allowed on the basis of the ‗next \nbelow rule with the prior approval of the Military Secretary. \n(b)  Pay and Allowances (other than TA/DA).– They shall receive the pay and \nallowances (other than TA/DA) which they would have received in the \narmy on duty. \n(c)  TA/DA.– They shall get TA and DA as are admissible to the officers of \ncorresponding status in the Survey of Pakistan. \n(d) \nPension.– Any claim that these officers or their families may have in \nrespect of their disablement or death during this period of service with the \nSurvey of Pakistan or arising out of any disability contracted in such \nservice shall be determined solely in accordance with the Central Civil \nServices (Extraordinary Pension) Rules, or any modification or amendm-\nent to those rules for the time being in force, and the entire cost of meeting \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -287 \n \n \nsuch claim shall be borne by the Survey of Pakistan. The Survey of \nPakistan shall also be liable to pay the proportionate share of any service \ngratuity/pension that may be admissible to the officers in respect of their \nservice with that Department. \n(e) \nHouse Rent.– Rent for accommodation provided by the government shall \nbe recovered under the army rules. \n(f)  \nMedical Treatment.– The officers and their families shall be entitled to the \nsame medical facilities as their civilian counterparts in the Survey \nDepartment. \n \n(g)  Leave.– Leave shall be admissible as provided in the Military Leave \nRules. \n \n(h)  Zonal Allowance.– The officers, if posted to the zone other than the zone \nof their domicile shall be entitled to receive a zonal allowance at the rate \nand subject to the conditions laid down by the Ministry of Defence. \n \n(i)  \nDiscipline.– For the purposes of discipline the officers shall be governed by \nthe provisions of Rule 346 of the Army Regulation Volume I (Rules), 1960. \n \n(j)  \nConfidential Reports.– Performance Evaluation Reports on the officers \nshall be rendered on the  same forms as are in use in the Survey of \nPakistan. A copy of the report shall be sent to the Military Secretary. \n \n6. \nRules Applicable After Confirmation.– The officers shall be released \nfrom the army without any pensionary benefits from the date of the confirmation in the \nSurvey of Pakistan, and placed in the Pakistan Regular Reserve of Officers (PARRO) \nunder the normal rules. \n \n7. \nSeniority.– On first appointment, an officer shall be appointed as Assistant \nSuperintendent of Survey in the Central Service, Class I, of the Survey of Pakistan. His \nseniority in the Service shall count from his date of first commission, including antedate, \nif any. \n \n8. \nRecall to Active Duty.– If the service of any military officer transferred to \nthe Survey of Pakistan are required by the Army the Commander-in-Chief, Pakistan Army, \nmay, at discretion order his recall to the Army. \n \n9.  \nPay.– Their pay on confirmation in the Survey of Pakistan shall be fixed \nunder F.R. 22. For this purpose, the pay in the Army shall be taken to include pay of rank, \nStaff/Command/ Charge/Instructional Pay, Qualification Pay and Disturbance Pay.  \n \n10. \nMedical Treatment.– On confirmation in the Survey of Pakistan, the \nofficers shall be entitled to medical treatment under the rules and on the scale applicable to \nofficers of the Central Government paid from the civil estimates. \n \n11. \nLeave.– Officers permanently absorbed in the Survey of Pakistan shall be \npermitted to carry forward their privilege leave earned during Army service. \n                                                          \n BPS 17.  \n\nPage -288                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n12. \nConfidential Reports.– \nAnnual Confidential Reports on officers \npermanently absorbed in the Survey of Pakistan shall be rendered on the same forms as are \nin use in the Survey of Pakistan. \n \n13. \n Option.– Army officers already transferred to the Survey of Pakistan shall \nhave the option to accept the terms and conditions circulated to them vide Engineer-in-\nChief's Branch, General Headquarters O.M. No.1454/II/I/EI, dated 14th April 1952, or the \nnew ones prescribed above. \n[Authority:– Food & Agriculture Division Notification No.S.R.O.81(K)/65, dated 22-1-1965]. \n9.3 \nUse of Military Ranks by Military  \nPersonnel and Designation of  \nCivil Employment \n \nMilitary personnel who are employed in civil posts may use their military ranks in \nconjunction with their signature on official documents in the manner illustrated below:- \n \nMajor A.B.C. \n \n   or \n \nLieutenant Commander A.B.C., P.N., \n \n   or \n \nSquadron Leader A.B.C., P.A.F. \n \nThe rank and signature should, in each case, be followed by the designation in \ncivil employment. \n \n2. The provisions of paragraph 1 do not apply to officers of the Regular, the \nSupplementary and the Volunteer Reserves of Officers and the Territorial Army. Such \nofficers may use their military ranks with their signature on official documents only \nwhile they are serving in a military capacity with the Army, Navy or Air Force. \n[Authority:– Estt. Division‘s O.M. No. 6/4/61-F.I, dated 4-12-1961]. \n9.4 \nEmployment of Released/Retired Armed  \nForces Officers/ Personnel in Civil Posts \n \nThe Ministry of Defence desires that they should be consulted in regard to the \nemployment of released/retired military officers, in civil posts under the various \nMinistries/Divisions. Accordingly, it has been decided that whenever any Ministry/ \nDivision, or any authority under them propose to employ a released/retired military \nofficer as a result of an application made to them direct (and not through the Ministry of \nDefence) the Ministry of Defence should be consulted by the Ministry/Division etc. \nconcerned before such an officer is employed by them.  The Ministry of Home Affairs \n                                                          \n Performance Evaluation Report.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -289 \n \n \netc. are, therefore, requested kindly to bring this decision to the notice of all concerned \nunder them for their information and guidance. \n[Authority:– Estt. Division‘s O.M. No. 10/4/60-E.XIII, dated 3-6-1961]. \n \n9.5 \nEmployment of Armed Forces Officers/ \nPersonnel – Provisions in Recruitment Rules \n \nAttention of the Ministries/Divisions is invited to the Establishment Division \nO.M. No. 10/5/60-D.V.,dated 6th November, 1962, and Memo. No.10/2/60-D.V, dated \n17th September, 1964. It is stated that in the light of the decisions contained therein \nprovisions on the following lines may be made in the recruitment rules. \n(i) \nIn Case of Ex-Cadre Gazetted Posts: \n \n―The maximum age limit will be relaxed in the case of released/ retired \nofficers of the armed forces of Pakistan upto a maximum of 10 years or \nby the number of years an officer has actually served the armed forces, \nwhichever is less.‖ \n(ii) \nIn Case of Non-Gazetted Civil Posts which are Filled Otherwise Than by a \nCompetitive Examination Held by FPSC: \n \n―The maximum age limit will be relaxed in the case of released/ retired \npersonnel of the armed forces of Pakistan upto  a  maximum of 10 years or by \nthe number of years a person has served the armed forces, whichever is less.‖ \n(iii) In Case of Both Ex-Cadre Gazetted Posts and Non-Gazetted Civil Posts: \n \nReleased/retired officers/personnel of the armed forces will be preferred to \ncandidates from the open market provided they possess the requisite \neducational and other qualifications and are otherwise suitable. \nNote.- \nFor the purpose (i) above, ex-cadre posts means odd jobs or isolated posts. \n[Authority:– Estt. Div.‘s O.M. No. 5(1)/2/65-D.V., dated 10-3-1966]. \n9.6 \nEmployment of Ex-servicemen in  \nGovernment Departments against  \nPosts in BPS 1-4 \n \nAttention is invited to the government decision notified in 1962 to the effect that \nin filling ex-cadre posts, released/retired officers of the armed forces should be preferred \nto candidates from the open market provided they possess the requisite educational and \nother qualifications and are otherwise suitable.  Instructions were also issued in 1964 for \naccording preference to released/retired armed forces (Non- Commissioned) personnel \nfor employment in civil posts over candidates from the open market provided they \npossessed the educational and other qualifications and were otherwise suitable. The \ninstructions provide that the maximum age limit may be relaxed up to a maximum of 10 \nyears or the number of years a person has actually served in the Armed Forces whichever \n\nPage -290                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nis less.  In respect of Class IV jobs, and Class III posts of staff car drivers, the instructions \nprovide for reservation of 50% vacancies for ex-servicemen. \n \n2. \nThe Ministry of Defence have reported that despite these instructions, the \nefforts of GHQ to provide employment for the maximum number of ex-servicemen have \nnot achieved the desired result.  The above instructions are brought to the notice of all \nMinistries/Divisions, the Attached Departments and the Subordinate Offices with the \nrequest that all appointing authorities should ensure strict observance of these instructions \nso that the maximum possible number of ex-servicemen are absorbed in civil posts. \n \n3. \nThere may also be vacancies both under the Federal Government and the \nProvincial Governments for which suitably-qualified and experienced candidates from the \nopen market may not be readily available. GHQ is of the view that released/retired armed \nforces personnel who are not only experienced, energetic, discipline and reliable but also \ndutiful and willing to work under abnormal conditions, can be suitably employed in the \nexisting vacancies.  It is, therefore, requested that vacancies for which suitable \ndepartmental/direct recruits are not available should be reported to the Ministry of Defence, \nRawalpindi, so that GHQ may be asked to provide a panel of suitable ex-servicemen for \nselection by the appointing authorities. \n \n4. \nThe instructions in para 3 above do not apply to posts recruitment to \nwhich is required to be made, under the relevant rules, through the Federal Public Service \nCommission. All vacancies in such posts should continue to be reported to the \nCommission. The eligible ex-servicemen may apply direct to the Commission when the \nposts are advertised. However, the Ministries/Divisions and the various Departments \nunder them some time do make ad-hoc appointments against posts which are normally \nrequired to be filled through the Federal Public Service Commission, subject to \nreplacement by the Federal Public Service Commission nominees and in accordance with \nthe instructions regarding ad-hoc appointments issued by Establishment Division from \ntime to time.  It is requested that particulars of vacancies which are intended to be filled \non ad-hoc basis, by appointment of persons not already serving in the department, may \nalso be communicated to Ministry of Defence.  The ex-servicemen, if appointed on ad-\nhoc basis, shall be subject to replacement by the F.P.S.C. nominees. \n \n5. \nIt is also requested that suitable instructions may be issued by the \nMinistries/Divisions to the various autonomous bodies and semi-autonomous bodies \nunder them to employ ex-servicemen in as large a number as possible and for this \npurpose, details of the posts and the qualifications and experience required may be \ncommunicated to Ministry of Defence so that names of suitable ex-serving officers and \nmen may be communicated to them for selection. \n[Authority:– Estt. Division‘s O.M. No. 17/1/68-D.III, dated 18-10-1971]. \n9.7 \nEmployment of Ex-Servicemen and  \nPakistan Armed Services Board (PASB) \n \nIn supersession of the existing practice when a vacancy occurs against the quota \nreserved for ex-servicemen, the demand for filling in such a vacancy should be placed on \nthe Pakistan Armed Services Board Secretariat in the Ministry of Defence. The P.A.S.B. \nSecretariat will meet the required demand from its own pool or its Provincial Directorate.  \nIn case an ex-serviceman with the required qualifications etc. is not available, the \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -291 \n \n \nP.A.S.B. Secretariat will inform the department, who has placed the demand of the \nnon-availability of such a person. \n \n2. \nA copy of the Defence Division Office Memo No. 52/D. 14(W)/1177/76, \ndated  30th September, 1976 is enclosed (Annex) for further guidance in the matter. \n[Authority:– Estt. Division‘s O.M. No. 14/l/76-D. III, dated 4-6-1976]. \n \n(ANNEX) \n \n[Copy of Government of Pakistan, Ministry of Defence (Defence Division), \nRawalpindi, O.M. No. 52/D-14 (W)/1177/76, dated the 30th September, 1976]. \n \nReference is invited to the Establishment Division O.M.No. 14/1/76-D.III, dated \nthe 4th June 1976 under which demand for re-employment of ex-servicemen are to be \nplaced on the Pakistan Armed Services Board, Ministry of Defence, GHQ, Rawalpindi. \nThe Board is in the process of instituting a system for providing suitable ex-servicemen \nfor the required jobs.  It will be appreciated that to meet the demand for re-employment \nof ex-servicemen at least one month's time is needed to enable the Board to call up \ncandidates from their villages, conduct their interviews, select suitable personnel and \nforward their names to the requisitioning departments. At present the requisitioning \ndepartments are giving the Pakistan Armed Services Board only 3 to 4 days time within \nwhich all these formalities are to be completed.  It is well nigh impossible to complete the \nrequired formalities within such a short time. \n \n2.  \nIn case the demand is large it would always be available for the \nrequisitioning departments to contact the Pakistan Armed Services Board and its subordinate \noffices at the provincial/district level, seek their advice and chalk out a coordinated plan for \nthe accomplishment of the task. \n \n3. \nIt is requested that the Federal Ministries/Divisions may kindly be advised to \ninstruct the departments/organizations under their control to allow a minimum period of one \nmonth to the Pakistan Armed Services Board for providing the names of suitable \nex-servicemen for re-employment. \n9.8 \nReservation of 50% Vacancies in BPS 1-3  \nand in BPS 4 of Staff Car Driver/Despatch  \nRider for Armed Forces Personnel \n \nReference Establishment Division Office Memorandum No. 25/86/52-SE I, \ndated the 10th November, 1953. The decision contained in the Office Memorandum under \nreference has recently been reviewed by government and it has now been decided that \n50% of the vacancies in Class IV posts and the Class III posts of Staff Car Driver should \nbe reserved for discharged, retired or demobilized armed forces personnel. The remaining \n50% vacancies should be treated as open to all.  However, ex-armed forces personnel \nmay compete alongwith others for these vacancies as well. \n                                                          \n Now Category-IV.  \n\nPage -292                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n2. \nIt is clarified for information of all the Ministries/Divisions that the posts \nof Despatch Riders in BPS 4 are governed by the above instructions as well as those \ncontained in this Division circulars issued subsequently. \n[Authority:– Estt. Division‘s O.M. No. 1/8/58-D.V., dated 19-10-1962 and \n Estt. Division‘s O.M. No. 14/4/75-D. III, dated 31-3-1976]. \n9.9 \nEmployment of Ex-Servicemen from Other  \nRegions if Locally Not Available \n \nAccording to the existing instructions, the vacancies reserved for ex-servicemen \nshould not be filled by other persons unless the employing authority obtains a certificate \nfrom the Welfare and Rehabilitation Directorate, General Headquarters, Rawalpindi to \nthe effect that suitable ex-servicemen are not available for employment. The vacancies in \nsome of these grades are filled locally. \n \n2. \nIt has now been decided that if ex-servicemen are not available locally the \nvacancies reserved for them may be filled by ex-servicemen from other regions. \n [Authority:– Estt. Division‘s O.M. No. 14/l/74-D.III, dated 23-12-1975]. \n \n \n9.10 Submission of Returns in Respect of Employment \nof Released/ Retired Armed Forces Personnel \n \nThe Ministries/Divisions were directed vide Establishment Division Office \nMemoranda No. 1/18/58 D.V., dated 19th October, 1962, No. 1/14/63-D.V., dated 28th \nFebruary, 1964 and No. 1/14/63-D.V., dated 14th January, 1965 that 50% of the \nvacancies in BPS 1 to 3 posts and the posts of Staff Car Drivers (in BPS 4) should be \nreserved for discharge/ retired or demobilized armed forces personnel, and the procedure \nto be followed in this connection was described. \n \n2. \nThe Ministries/Divisions are requested that a half yearly return relating to \nthe main Ministry/Division, its Departments and offices giving the following information \nin respect of grades 1 to 4 should be sent to the Establishment Division on 31st July and \n31st January:— \n \n \n(1) Grade*. \n \n(2) Total number of posts. \n \n(3) Total number of ex-servicemen in the grade*. \n \n(4) Number of vacancies occurred during the preceding six months. \n \n(5) Number of vacancies filled in. \n \n(6) Number of ex-servicemen employed during the preceding six \nmonths. \n \n(7) In case ex-servicemen are not appointed against the vacancies \nreserved for them, the reasons therefor. \n[Authority:– Estt. Division‘s O.M. No. 17/l/68-D. III, dated 9-5-1974 read with O.M. of even \nnumber dated 22-6-1974]. \n                                                          \n BPS. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -293 \n \n \n \n9.11 \n*Induction/Re-employment of  \nOfficers of Armed Forces of  \nPakistan in Civil Posts \n \nThe question of institutionalizing the induction and re-employment of officers of \nthe armed forces of Pakistan in civil posts has been under consideration for some time \npast. The President has now been pleased to decide that induction of officers of the armed \nforces of Pakistan and their re-employment, as the case may be, shall be regulated by the \nfollowing instructions:- \nPART-I \n \n2. \nInduction of young officers of armed forces of Pakistan upto 8 years \ncommissioned service in civil posts shall be made in accordance with Part II. \n \n3. \nInduction of officers of the rank of Major or equivalent who may retire or \nmay have retired on completion of the prescribed age or service limit shall be made in \naccordance with Part III. \n \n4. \nRe-employment of officers of the rank of Major or equivalent who may \nretire or may have retired before completion of the prescribed age or service limit and of \nretired officers of the rank of Lieutenant Colonel and above and equivalent shall be made in \naccordance with Part IV. \nPART-II \n \n5. \nYoung officers of the armed forces upto 8 years of commissioned service \nwill be eligible for induction in **grade 17 on regular basis upto 10% of the annual direct \nrecruitment vacancies in the specified occupational groups direct recruitment to which is \nmade through the combined competitive examination held by the FPSC annually. \n \n6. \nInduction will be made through the High Powered Selection Board constituted \nby the President for the purpose. The High Powered Selection Board will also determine the \nOccupational Groups to which the officers are allocated. For this purpose, each Service Chief \nmay be asked to recommend by the 30th June every year names of officers for induction in \ngrade 17 in various groups, keeping in view their educational qualifications and experience. \nFor each vacancy, a panel of preferably 3 officers may be recommended.  The \nrecommendations will be scrutinised by the Ministry of Defence before they are placed before \nthe Board. \n \n7. \nOfficers inducted in various groups will be adjusted against vacancies \nallocated to the province or provinces to which they belong. \n \n8. \nThe officers will be appointed on regular basis, and the probation period \nshall be deemed to have been waived. On appointment to the civil post, the officers will \nsever their connection with the armed forces. \n                                                          \n* [Note.- The instructions reproduced under this Serial Number may please be read with subsequent \namendments/clarifications]. \n BPS. \n\nPage -294                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n9. \nThe officers will receive the same training as is given to the probationers \nappointed on the results of the competitive examination held by the FPSC and will be \nrequired to pass completely the prescribed examinations during or on conclusion of the \ntraining.  Their promotion to the higher grade will be governed by normal rules, and will \nbe subject to the further condition that they have completely passed the prescribed \nexaminations during or on conclusion of the training.  \n \n10. \nThe inducted officers will count their seniority from the year in which they \nare inducted, recruits of the same year retaining their seniority, inter se. They will be \nplaced above the competitioners of the year with whom they receive the training. \n \n11.  (a)  \nThe pay of the inducted officers in civil *grade will be fixed on the \nbasis of their pay in the substantive rank or temporary rank, if held \nfor one year. \n \n        (b)  \nService rendered in Armed Forces will count towards civil pension. \nPART-III \n \n12. \nThe officers of the rank of Major and equivalent who may retire or may \nhave retired on completion of the prescribed age or service limit will be eligible for \ninduction in *grade 18 on regular basis upto 10% of the annual vacancies in the various \ngroups and cadres in that *grade, as may be specified. \n \n13. \nInduction will be made through the High Powered Selection Board in \naccordance with the procedure laid down in para 6. \n \n14. \nIn selecting officers for induction, provincial quotas will be kept in view. \n \n15. \nThe inducted officers will count seniority in the *grade in which they are \ninducted from the date of their induction. \n \n16. \nThe pay of inducted officers will be fixed in the civil *grade on the basis \nof their pay of the substantive rank or temporary rank, if held for one year. \n \n17. \nThe inducted officers will continue to draw their military pension but it \nshall be deducted from the civil pay.  In addition to the military pension, the officers will \nbe entitled to a civil pension on their retirement from civil employment if they have \ncompleted the prescribed qualifying service (i.e. 10 years of minimum service).  They \nwill be entitled to receive gratuity if they have rendered more than 5 years and less than \n10 years of service in the civil post. \nPART-IV \n \n18. \nOfficers of the rank of Major/ equivalent who retire or may have retired before \ncompletion of the prescribed age or service limit and officers of the rank of Lieutenant \nColonel and above and equivalent who may retire or may have retired either after completion \nof prescribed service or age limit or before such completion will be eligible for \nre-employment on contract for 3 to 5 years, renewable upto the age of 60, upto the maximum \nof 10% of annual vacancies in various groups and cadres, as may be specified, on the terms \nand conditions mentioned hereinafter. \n                                                          \n BPS. \n Please see revised instructions vide Estt. Div.‘s O.M.No.1/19/80-IC.I, dated 4-12-1980.  \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -295 \n \n \n \n19. \nRe-employment will be made in grades equivalent to their substantive \nrank, or temporary rank, if held for one year, in accordance with the Army rank-civil \ngrade equivalence formula already approved by the President. However, the officers will \nbe eligible for being considered for a subsequent contract in higher grade. \n \n[Re-employment of officers may be considered for a higher grade* either at \nthe time of subsequent contract or after completing service of three years in the existing \ncontract whichever is earlier]. \n \n20. \nRe-employment on contract basis will be made through the High Powered \nSelection Board which will also determine the group or cadre in which re-employment is \nto be made. The procedure for selection will be the same as prescribed in para 6. \n \n21. \nIn selecting officers for re-employment provincial quotas will be kept in view. \n \n22. \nRe-employment on contract in various *grades shall be made by the \nauthorities competent to make appointment to these *grades in accordance with rule 6 of \nthe Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n \n23. \nThe re-employed officers will be eligible for such training as is given to \ntheir civilian counterparts. \n \n24. \nRe-employed officers will not have any seniority and will not be placed on \nthe regular Seniority list. \n \n[25.  Pay of the retired officers of the armed forces, who are re-employed in \ncivil posts on contract in *grades equal to the substantive rank or temporary rank, if held \nfor one year, may be fixed at the minimum of the grade in which re-employment is made \nand full service pension should be paid in addition.  Service rendered on civil side shall \nnot qualify for a second pension.] \n \n26. \nThe armed forces officers re-employed on contract shall be liable to serve \nanywhere within or outside Pakistan, in any post under the Federal Government or \nProvincial Government or local authorities, or a corporation or body set up or established \nby such government provided that nothing contained in this paragraph shall apply to an \nofficer re-employed specifically to serve in a particular area or region and further provided \nthat where such an officer is required to serve in a post other than the post in which he has \nbeen re-employed, his terms and conditions of service as to his pay shall not be less \nfavourable than those to which he would have been entitled if he had not been so required \nto serve. \n                                                          \n BPS/post. \n Added vide Estt. Division O.M.No.1(25)/80-IC.I, dated 7.3.1982. \n Substituted vide Estt.  Division‘s O.M. No. 14/5/78-D.III, dated 5-5-1980. \n\nPage -296                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n27. [Omitted]. \n \n 28.*[In case no orders are received by the date on which the contractual period \nexpires the contract shall be deemed to have been terminated; unless otherwise ordered]. \n \n29. \nThe conduct of re-employed contract officer shall be regulated by rules \nmade, or deemed to have been made or instructions issued, by Government or a \nprescribed authority as for civil servants under section 15 of the Civil Servants Act, 1973. \n \n30.  A re-employed contract officer shall be liable to such disciplinary action and \npenalties in accordance with the rules made or deemed to have been made under section 16 of \nthe Civil Servants Act, 1973. \n \n31. \nThe armed forces officers re-employed on contract shall be governed by \nthe leave rules contained in the Finance Division O.M. No. F. 1(2)-Rev. I/78, dated the \n21st September, 1978 (Note 1 &2 below).  However, provisions contained in para 3(ii) \nand (iii), 5, 6, 10, 11 and 17 shall not apply. \n \n \n \n \n \n \n \n \n \n \n[Note 1: The Revised Leave Rules, 1980 will be applicable. Leave Rules, 1978: 3(ii) \n(Leave on half Pay) (iii) Leave Preparatory to Retirement, 5 (Leave not due), 6 \n(Special Leave); 11 (Extraordinary Leave, Leave Without Pay), 10 (Encashment \nof refused leave); 12 (In-service death), 17 (Authorities refusing leave \npreparatory to retirement).  \nNote 2:  Revised Leave Rules, 1980: 6 (Leave on half pay), 9 (Extraordinary Leave, \nLeave without pay), 11 (Leave not due), 12 (Special leave), 16 (Leave \npreparatory to retirement),17 (Encashment of refused leave Preparatory to \nretirement),18 (Power to refuse leave preparatory to retirement)18-A \n(Encashment of leave preparatory to retirement) 19 (In-service death)]. \n \n32. \nThe leave at the credit on an officer shall be carried forward in case a \ncontract is extended without any interruption. However, all leave at the credit of an \nofficer shall lapse on the date of final expiry or termination of the contract. \n \n33. \nThe officer will be entitled to T.A. on tour and transfer and to medical \nattendance and treatment on the scale applicable to civil servants of corresponding grade. \n \n34. \nWhere a right to prefer an appeal or apply of review in respect of any order \nrelating to the terms and conditions of his service is provided to an officer of armed forces \nre-employed on contract under any rules made applicable to him such appeal or application \nshall, except as may be otherwise prescribed, be made within thirty days or the date of such \norder. \n \n35. \nWhere no provision for appeal or review exists under the rules in respect \nof any order or class of orders, a re-employed officer aggrieved by any such order may, \nwithin thirty days of the communication to him of such order made a representation \nagainst it to the authority next above the authority which made the order. \n \n36. \nThe existing officers of the category mentioned in this part who have already \nbeen appointed on contract in civil posts shall be eligible to elect terms and conditions \n                                                          \n Omitted & substituted vide Estt. Division‘s O.M.No. 1(3)/86/CP-6, dated 1-1-1987. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -297 \n \n \nspecified in this part.  They shall be required to give their option either to elect their existing \nconditions of appointment or to elect the terms and conditions laid down in this part for the \nremaining period of their contract.  The option shall be given within two months of the date of \nissue of this O.M. They will be brought on the terms and conditions laid down in this part with \neffect from 23rd December, 1979, the date on which the President was pleased to approve the \nscheme.  Those who fail to submit their option by the prescribed date shall be deemed to have \nelected their existing terms and conditions.  Option shall be final. \nPART-V \n \n37. \nAny major difficulties in implementing these decisions will be resolved by \nreference to a committee comprising Establishment Secretary, Finance Secretary and Law \nSecretary.  The reference will be made through the Establishment Division, who will initially \nexamine it and in case they are unable to remove the difficulty, the matter will be placed \nbefore the Committee. \n \n38. \nThis Office Memorandum issued with the concurrence of the Ministry of \nFinance.  \n[Authority:– Estt. Division‘s O.M. No. 14/5/78-D. III, dated 10-2-1980]. \n \n9.12 Application of Instructions for Induction/ \nRe-employment of Armed Forces Officers  \nto Autonomous Bodies \n \nThe President has also been pleased to decide that instructions contained in the \nEstablishment Division O.M. No. 14/5/78-D. III, dated 10th February, 1980 will also \napply, mutatis mutandis to the corporations and other autonomous bodies set up by the \nFederal Government or working under their administrative control. \n \n2.  \nAll Ministries/Divisions are requested to advise the corporations and other \nautonomous bodies under their administrative control to draw instructions for induction \nor re-employment of officers of armed forces of Pakistan in various posts in the \ncorporations on the lines of the instructions contained in the office memorandum under \nreference and issue them with the approval of the competent authority. \n[Authority:– Estt. Division‘s O.M. No. 14/5/78-D.III, dated 11-2-1980]. \n9.13 Guidelines for Re-employment  \nof Retired Armed Forces Officers \nAs per policy circulated vide Establishment Division‘s O.M. No. 14 (5)/78-D-\nIII, dated 10-02-1980 as amended from time to time, the retired officers of the armed \nforces are eligible for re-employment, on the recommendations of the DSOSB, against \n10% of the annual vacancies, in the specified Ministries/ Divisions/Departments/ Service \nGroups of the Federal Government as per procedure/instructions outlined therein. \nSeparate Selection Boards are set up in the Provincial Governments and in the \n                                                          \n For amendments in this O.M. No. 14/5/78-D.III, dated 10-02-1980, see subsequent Sl. Nos. 9.12 to 9.26. \n\nPage -298                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \ncorporations and autonomous/semi-autonomous bodies to select suitable retired officers \nof the armed forces for re-employment under these governments/corporations etc. \n \n2.  \nThe competent authority has been pleased to approve the following further \nguidelines on the subject:— \n(i) \nAs a matter of principle, all requests for re-employment of retired officers \nof the armed forces may invariably be sent to the Services HQ for proper \nscrutiny & placing before the DSOSB as per policy and individual \nrequests may not be entertained. As per its existing charter, the Defence \nServices Officers Selection Board (DSOSB) shall consider cases strictly \nagainst \n10% \nannual \nvacancies \nin \nthe \nspecified \ndepartments/ \norganizations/groups/ services listed in Annex. \n(ii) \nEmployments/re-employments of defence services officers in civil over \nand above 10% annual vacancies quota shall continue to be processed by \nthe Establishment Division in coordination with the Defence Division and \nServices Headquarters/W&R Dte. of GHQ, after such proposals are \ncleared by the Prime Minister of Pakistan on merit of each case, and in the \npublic interest. \n \n3.  \nIt is requested that these instructions/guidelines may be noted for strict \ncompliance and circulated amongst all the departments/ organizations/ groups services \netc. working under the Ministries/Divisions of the Federal Government/Provincial \nGovernments for similar action. \n[Authority: Establishment Division‘s O.M. No. 3/69/2000-CP-7, dated 27-03-2001] \nANNEX \n \nLIST OF SPECIFIED MINISTRIES/DIVISIONS/SERVICES GROUPS \n \n1. \nOffice Management Group (OMG) \n \n(BPS 18 only) \n2. \nSecretariat Group \n \n \n \n(BPS 19 & above) \n3. \nInformation Group  \n \n \n-do- \n4. \nForeign Service of Pakistan  \n \n-do- \n5. \nMinistry of Education \n \n \n-do- \n6. \nMinistry of Health  \n \n \n-do- \n7. \nMinistry of Communications  \n \n-do- \n8. \nIntelligence Bureau (I.B) \n \n \n-do- \n9. \nMinistry of Railways \n \n \n-do- \n \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -299 \n \n \n9.14 Inclusion of Commissioned Service  in Armed  \nForces in Length of Service in Civil Posts \n \nUnder the existing policy army service does not reckon for the purpose of move-\nover in respect of the officers inducted in civil posts on regular basis under Part-II of induction \npolicy circulated vide Establishment Division's O.M.No.14/5/78-D.III, dated 10-2-1980. The \nmatter has been examined in consultation with the Establishment Division and decided that \nthe commissioned service rendered by an officer in the armed forces prior to induction into \nthe civil post on regular basis under Part-II of Induction Policy, referred to above, may be \nincluded in the length of service for the purpose of grant of move-over subject to the \nfollowing conditions:- \n (i) \nThere is no break in service between the previous commissioned service \nrendered by them in the existing government department besides such \ncommissioned service has also been counted towards fixation of pay in the \nexisting government department. \n(ii) \nHe is not drawing pension against the service rendered in the armed \nforces. \n \n[Authority:– Finance Division‘s O.M.No.F.6(12)-R-3/89-Imp-I, dated 31-10-1990]. \n \n9.15 Secondment/Re-employment of Armed  \n \n \nForces Officers in Civil \n \nRefer to Establishment Division‘s Office Memorandum No. 4/1/2008-E.4 dated 30-\n05-2008 on the subject noted above and to say that secondment of Armed Forces Officers in \ncivil Organizations:— \na) \nThat they would be second to civil posts where their role is essentially required \ndue to special expertise in particular field, and similar expertise cannot be \nprocured from other sources. The post that will be vacated after reversion of \nofficers from secondment shall be filled through promotion/transfer/recruitment \netc by the respective Ministries/ Divisions /Organizations, as prescribed.  \nb) Secondment of Armed Forces Officers would be allowed only against the \nearmarked posts, and all cases of secondment shall be routed through \nEstablishment Division.  \nc) \nAny new proposal/request for secondment against posts other than the \nearmarked ones would be dealt with in accordance with the revised policy, and \nwill require prior approval of the Prime Minister. The organization requesting \nfor secondment shall give complete justification for their proposal and shall \nclarify that requisite expertise is not available on the civil side.  \nd) The re-employment/contract appointment of retired Armed Forces officers shall \nbe made against 10% quota reserved in the specified Divisions/Occupational \nGroups through High Powered Selection Board, as prescribed in Establishment \n                                                          \n Pak. Army, PAF & Pak Navy to be read in view of the words ‗armed forces‘ used. \n\nPage -300                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nDivision O.M No. 14/5/78-D-III dated 10/02/1980 and No. 3/69/2000-CP-7, \ndated 27-03-2001. \ne) \nIn case of the posts earmarked for secondment, it will be allowed in exceptional \ncases only after approval of the Prime Minister.  \nf) \nWhere a particular expertise is not available through ordinary means, retired \nofficers of the Armed Forces may be selected through open competition after \nadvertisement of the posts.  \n[Authority:— Establishment Division‘s O.M No. 4/18/2008-E-4 dated 06-11-2008. \n   \n9.16 Pay Fixation and Seniority of  \nArmed Forces Officers Inducted  \nin Civil Posts \n \n \nThe question of pay-fixation and seniority of the armed forces officers inducted \non permanent basis into the civil in various groups prior to the promulgation of the \ninduction policy, vide this Division's O.M. of even number dated 10th February, 1980 has \nbeen under consideration of the government. It has now been decided that pay-fixation \nand seniority of such officers will be determined on the following conditions:— \n(i) \nThese officers will be deemed to have been inducted into their respective \ngroups with effect from the date they started officiating against posts in \nthe said groups on transfer from the army. \n(ii) \nThey will count their seniority in the relevant grades with effect from the \ndate of induction. \n(iii) Their pay and allowances will be fixed in civil scales of pay in accordance \nwith the rules on the subject. \n(iv) In the case of officers who have continued to draw army pay, their present \npay will be fixed after allowing them due increments. They will cease to \ndraw army pay and allowances with effect from 1st  August, 1981. \n(v) \nAny pay and allowances drawn in excess of the civil rates of pay between \nthe date of their induction and 1st August, 1981 will be written off. \n \n2. \nThe above conditions will also apply to those Defence Services Officers \ninducted in various groups who have already retired from Defence Service. \n[Authority:– Estt. Division‘s O.M.No.14/5/78-D.II.I dated 14-7-1981]. \n9.17 Eligibility of Major/Equivalent Retired  \non Medical Grounds for Induction in  \nPosts in BPS 18/Equivalent \n \nReference Part-III, para 12 of Establishment Division's Office Memorandum of \neven number dated 10th  February, 1980 the President has been pleased to decide that \nofficers of the rank of Major or equivalent retiring on medical grounds (Category C) \nbefore attaining the specified length of service/age will also be eligible for induction in \ngrade 18 on regular basis in the various specified groups and cadres. \n[Authority:– Estt. Division‘s O.M. No.14/5/78-D.III, dated 16-7-1981]. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -301 \n \n \n9.18 Resignation by Armed Forces \nOfficers Inducted in Civil Posts \n \nAccording to para 27, Part IV of Estt. Division's O.M. No.14/5/78-D.  III, dated \n10th February, 1980 termination of contract, either on expiry of contract or otherwise, is \nto be done through the High Powered Selection Board. \n \n2. \nThe President has been pleased to decide that resignations tendered by \ncontract officers need not be processed through the Defence Services Officers Selection \nBoard and that such resignations should be submitted to the competent authority for \nacceptance without referring them to the aforesaid Board. \n[Authority:– Estt. Division‘s  O.M. No. 1(19)/80-I.C.I. dated 11-8-1981]. \n9.19 Pay Fixation of Armed Forces  \nOfficers Inducted in Civil Posts \n \nReference Establishment Division's O.M.No.14/5/78-D.3, dated 10th February, 1980 \nin modification of para 16, Part III, of Estt. Division's O.M. referred to above, the President \nhas been pleased to decide that the pay of serving officers of the armed forces of the rank of \nMajor and equivalent inducted in civil posts on permanent basis, will be fixed as follows:— \n(a) \nThese officers will be allowed to get their army pay and allowances during \nthe period of their training except kit allowances; and \n(b) \nOn the termination of their training and on regular posting their pay will \nbe fixed in civil post in NPS-18 on the basis of their pay of substantive \nrank or temporary rank if held for one year, including the following as part \nof pay: \n(i) \nDisturbance pay. \n(ii) \nQualification pay. \n(iii)  Command/Staff/Charge pay. \n [Authority:– Estt. Division‘s O.M. No. 8(4)/81-CP.V, dated 11-1-1983]. \n9.20 Termination of Contract of Armed  \nForces Officers in Civil Posts \n \nReference is invited to Establishment Division's O.M. No. 14/5/78-D III, dated \n10th February, 1980. It is stated that the Prime Minister has been pleased to direct that the \nfollowing amendments shall be made in the said office memorandum, namely:— \n(a) \nPara 27 in Part IV shall be omitted, and \n(b) \nfor para 28, the following shall be substituted:- \n \n―In case no orders are received by the date on which the contractual period \nexpires, the contract shall be deemed to have been terminated, unless \notherwise ordered.‖ \n                                                          \n BPS. \n\nPage -302                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n \n2. \nTo avoid any hardship to officers affected by the amendment in para 28 of the \nsaid memorandum, the Prime Minister has been pleased to direct that the said amendment \nshall not apply to officers whose contractual period has either expired or would expire within \n3 months from the date of issue of this amendment but no orders extending or terminating \nsuch contracts have been received by the Ministries/ Divisions. \n \n3.  \nThe Ministries/Divisions are requested to identify and submit such cases, \nalongwith their recommendations, to the Establishment Division within the next fortnight for \nplacing them before the Defence Services Officers Selection Board and obtaining orders of \nthe competent authority. \n[Authority:– Estt. Division‘s O.M.No.1(3)86-CP-6, dated 1-1-1987]. \n9.21 \nApplication of Instructions for Induction/Re-employment of \nArmed Forces Officers in Autonomous Bodies – Amendment \nin Recruitment Rules \n \nWith reference to the Establishment Division O.M. No.14/5/78-D. III, dated the \n11th February, 1980 it is stated that the instructions contained in Estt. Division's O.M. of \neven number, dated the 1st January, 1987 will also apply, mutatis mutandis, to the \ncorporations and autonomous bodies set up by the Federal Government or working under \ntheir administrative control. \n \n2. \nAll Ministries/Divisions are requested to advise the corporations and other \nautonomous bodies under their administrative control to make necessary amendments to \nthe instructions issued by them for induction or re-employment of officers of armed \nforces of Pakistan in various posts in the corporations. \n[Authority:– Estt. Division‘s O.M.No.1(3)/86-CP.6,dated 14-1-1987]. \n9.22 \nInduction/Re-employment of Armed Forces Officers  \nin Civil Posts – Specification of Groups and Cadres \n \n \nUnder Establishment Division's O.M.No.14/5/78-D.III, dated 10th February, \n1980 10% of the annual vacancies in the specified Occupational Groups and cadres are \nrequired to be filled by the retired officers of the armed forces of Pakistan. Groups and \ncadres to which these officers can be appointed have now been specified. It has been \ndecided that: \n(a) \nExcept the following, all Occupational Groups will be open to the armed \nforces officers for induction/re-employment in Grade 17 and 18:— \n(i) \nEconomists and Planners Group. \n(ii) \nCommerce and Trade Group. \n(iii) Office Management Group. \n(b) \nThe following Groups only will be open for appointment in **Grades 19 \nand above:— \n                                                          \n Add ―and Service‖ \n Note: For revised instructions, please see Sl.No. 9.21. \n BPS. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -303 \n \n \n(1) \nSecretariat Group. \n(2) \nForeign Affairs Group. \n(3) \nInformation Group. \n(4) \nAccounts Group (for those Officers only who have experience of \nFinance and Accounts). \n \n2. \nAt present, the Defence Services Officers Selection Board headed by the \nMinister for Interior is required to select officers of the armed forces for induction/ \nre-employment in civil posts in the Federal Government, Provincial Governments, \ncorporations and autonomous/ semi-autonomous bodies set up or established by such \ngovernments. It has been felt that there is a need to decentralize the powers for effective \nimplementation of the policy regarding induction/ re-employment of the officers of the \narmed forces. It has therefore, been decided that:— \n(a) \nThe Defence Services Officers Selection Board should restrict itself to \nselect officers only for the All Pakistan Unified Grades and the Federal \nUnified Grades. \n(b) \nSeparate Selection Boards should be set up in the Provincial Governments \nto select retired officers of the defence forces for re-employment under \nthose governments. \n(c) \nSeparate Selection Boards should also be set up for re-employment of \nsuch officers in the corporations and autonomous/semi-autonomous \nbodies. These Boards will be headed by the Minister of the administrative \nMinistry (Division) concerned and should include the Secretary of that \nMinistry/Division and the Chairman/ Managing Director of the corpora-\ntion concerned. \n \n3. \nEach Ministry and the Provincial Governments will intimate the number \nof vacancies allocated/reserved for the Armed Forces Officers by the 30th June each year \nto the Ministry of Defence under intimation to this Division.  Ministry of Defence will \nrecommend/propose a panel of names of the Armed Forces Officers, to be considered for \nappointment to the posts. Preferably three names should be recommended/proposed for \neach vacancy.  This Division shall also be informed of the final selection made. \n \n4. \nThe Ministries/Divisions and the Provincial Governments are requested to \ntake immediate action for implementing these decisions. \n[Authority:– Estt. Division‘s O.M. No. 1/22/80-Ind.-Cell, dated 29-11-1980]. \n9.23 \nInduction/Re-employment of Armed Forces Officers \nin Civil Posts : Specification of Groups@ \n \nIn partial modification of Establishment Division O.M. No.14/5/78-D.Ill, dated \n10th February, 1980 it has been decided that; \n                                                          \n Now Foreign Service of Pakistan vide Notification No. SRO 936(1)/83 dated 29.9.1983. \n Now Pakistan Audit & Accounts Service vide Estt. Div.‘s OM No. 1/17/92-CP II dated 10th December, 2002. \nAll Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all Notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended.   \n@ Read ‗Services‘ and ‗Group‘. \n\nPage -304                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n(i) \nIn future, the induction of serving officers of the armed forces of Pakistan \nwill be confined only to PAS, FSP and Police Group in **Grade 17 posts \nagainst the following annual intake:- \n \n \nPakistan Administrative Service.... \n5 \n \n        Foreign Affairs Group....... \n3 \n \n       *Police Group................. \n2 \n \n (ii) No induction of serving armed forces officers in **Grade 17 & 18 will be \nmade in any other occupational group or service in the Federal \nGovernment or provincial Governments. \n(iii) Annual induction in **Grade-18 will not be a regular feature but a limited \nnumber of serving Majors or equivalent rank may be chosen by the \nPresident. Such cases will be processed through the Defence Services \nOfficers Selection Board and put upto the President for approval. \n(iv) Retired officers of the rank of Major or equivalent will be eligible for \nappointment only in autonomous bodies/ corporations either on contract or \nregular induction according to the option of the officers.  They will also be \neligible for appointment on contract basis against 10% vacancies of \nSection Officers in **Grade-18 in the Federal Secretariat. \n(v) \nExisting retired officers of the rank of the Major or equivalent, who have \nbeen inducted as Section Officers in the Federal Secretariat may also \nexercise the option for employment on contract basis for an initial period \nof three years with immediate effect. The last date for exercising this \noption is 31st March, 1982. \n[Authority:– Estt.  Div.‘s O.M. No. 1/19/80-IC(Pt)/CP-5, dated 1-3-1982]. \n9.24 \nInduction of Armed Forces Officers  \nin Civil Posts – Modification in Instructions \n \nIn partial modification of Part III of the Estt. Division's O.M.No. 14/5/78-D.III, \ndated 10th February, 1980 on the subject, it has been decided that: \n (a) The officers of the rank of Major and equivalent, who may retire or may \nhave retired on completion of the prescribed age or service limit, will be \neligible only for induction in **Grade 18 on regular basis in civil posts \nunder the Federal Government and Provincial Governments upto 10% of \nthe annual vacancies in the various groups/cadres, as may be specified. \n(b) \nThe officers of the rank of Major and equivalent who may retire, or may \nhave retired on completion of the prescribed age or service limit will be \neligible also for induction on regular basis as well as re-employment on \n                                                          \n Police Service of Pakistan. \n** BPS. \n Foreign Service of Pakistan. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -305 \n \n \ncontract in Grade-18 or equivalent posts in corporations and autonomous/ \nsemi-autonomous bodies under the Federal and Provincial Governments \nupto 10% of the annual vacancies. Both the regular induction and \nre-employment on contract will be made on recommendations of the High \nPowered Selection Board. \n(c) \nIf selected for appointment to posts in corporations or autonomous/ \nsemi-autonomous bodies, the officers will be asked to exercise an option \nwhether they want to be re-employed on contract or permanently inducted \non regular basis upto the age of superannuation. Option once exercised \nshall be final. \n(d) \nSuch officers as are re-employed on contract will be governed by the \nterms and conditions mentioned in Part IV of the Establishment Division \nO.M. referred to above. \n[Authority:– Estt. Division‘s O.M.No.1/19/80-IC-I,dated 4-12-1980]. \n9.25 \nExtension in Re-employment on  \nContract of Armed Forces Officers \n \nAttention is invited to the Establishment Division's Office Memorandum No. \n14/5/78-D.III, dated 10th February, 1980, as amended from time to time. It is stated that \naccording to the existing instructions all cases of induction/ re-employment on contract of \nserving retired officers of the armed forces in civil posts are required to be processed \nthrough the Defence Services Officers' Selection Board. It has now been decided by the \nPrime Minister that cases of extension in contract re-employment should also be \nprocessed through the Board. \n \n2. \nCases for extension in contract re-employment are placed before the Board \nafter obtaining a panel of two or more officers in each case from the Ministry of Defence. \nThe Board considers such cases in the light of recommendations of the administrative \nMinistries/Divisions/Departments, performance/ service record of the officer and \nexigencies of the service.  Recording of minutes of the meetings and completion of other \nformalities such as submission of summaries to the Prime Minister and soliciting his \norders take sufficiently long time.  According to amended para-28 of the Policy vide \nEstablishment Division's Office Memorandum of even number dated 01-01-1987 if no \norders are received by the date on which the contractual period expires, the contract is \ndeemed to have been terminated.  It is also not possible to convene the meetings of the \nBoard frequently and at a short notice. \n \n3. \nTo ensure that cases of extension in contract re-employment are finalized \nbefore the maturity of contract appointments, it is imperative that such cases should be \ninitiated well in advance. \n \n4. \nIn view of the position explained above, all Ministries/ Divisions/ \nDepartments are advised to submit cases of extension in contract re-employment of \nretired officers of armed forces at least four months in advance of the date of expiry of \ncontract, to ensure timely decision. \n \n[Authority:– Estt. Division‘s O.M.No.1(3)/88-CP.6, dated 14-3-1988]. \n                                                          \n BPS. \n\nPage -306                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \n9.26 \nInduction/Re-employment of Armed  \nForces Officers into Civil Posts \n \nThe methodology of induction of officers of the armed forces in civil remained \nunder active consideration of the Establishment Division. The issue was also examined \nthoroughly by the Recruitment Policy Committee. On the recommendations of the \nRecruitment Policy Committee, the Prime Minister has been pleased to approve as \nunder:— \n(a) \nOfficers of the armed forces, irrespective of their rank, will be eligible for \ninduction in the civil to posts in pay scale 17 only provided– \n(i) \ntheir overall service record in the armed forces is not below ―High \nAverage‖ and \n(ii) \nthey are below 32 years of age. \n(b) \nInduction will be allowed only in the following occupational groups:— \n(i) \nPakistan Administrative Service \n(ii) \nForeign Service of Pakistan \n(iii) Police Service of Pakistan \n(c) \nInduction will be equal to 10% of annual vacancies in each of these groups \nwith a minimum of 2 vacancies in each group. \n(d) \nInduction/allocation to various Occupational Groups will be through \nFPSC instead of Defence Services Officers Selection Board (DSOSB). \n(e) \nEach Service Headquarter shall have a Board which will examine the \ncases of officers willing to be considered for induction in civil and who \nfulfill the conditions indicated above. \n(f) \nEach Board shall recommend to the Ministry of Defence names equal to \ndouble the number of available vacancies. \n(g) \nThe FPSC will select officers and allocate them to occupational groups* on \nthe basis of psychological test, viva voce and regional/provincial quota. \n(h) \n[Re-employment of the retired officers of the armed forces in civil \nbesides Office Management Group, Secretariat Group, Foreign Service of \nPakistan and Information Group has also be extended upto 10% of the \nannual vacancies in Ministries of Health, Education, Communications and \nIntelligence Bureau. There will be no re-employment in @Accounts Group \nin future]. \n \n2. \nPolicy governing induction/re-employment of the officers of armed forces \nin civil stands amended to the extent discussed above. \n \n3. \nThe Prime Minister has desired that the nominations already forwarded by \nthe Ministry of Defence for induction in the civil may be treated as the nominations for \nthe year 1991 and forwarded to FPSC for consideration. The needful has been done. \n                                                          \n Previous District Management Group.  \n With ref. to para 1 (b) above, it should read ‗Group and Services‘ insofar as it relates to induction. \n Subs. vide Estt. Division O.M.No.8/5/96-CP.6/7, dated 30-8-1997. \n@ Pakistan Audit & Accounts Service. \n\nCHAPTER-3                            ESTACODE (EDITION-2021)                              Page -307 \n \n \n \n4. \nThe Majors nominated by Ministry of Defence vide Annex-C to \nO.M.No.2/25/D-24(C.IV)/91, dated 6th July, 1991 will also be considered for induction \nprovided they are below 32 years of age, their overall record in the armed forces is not \nbelow ―High Average‖ and they are willing to be inducted in posts in BPS 17. \n[Authority:– Estt. Division‘s O.M.No.10(1)/91-CP.I, dated 9-9-1991]. \n9.27 \nInduction of Armed Forces Officers in Pakistan Administrative \nService, Police Service of Pakistan and Foreign Service of Pakistan \nBS-17 \nRefer to Establishment Division‘s O.M No. 10(1)/91-CP.I dated 09-09-1991 and \nto state that the competent authority i.e. Prime Minister of Pakistan has been pleased to \napprove that in future the ratio of 4:1:1 (Pakistan Army, Pakistan Air Force, Pakistan Navy) \nbe implemented while strictly observing the regional/provincial quota on the subject.  \n[Authority:– Estt. Division‘s 7/3/2006-CP-4/CP-5, dated 27-08-2020]. \n9.28 \nRe-employment of Retired Armed Forces Officers in Civil in \nSpecified Service Groups/Ministries through Defence Services \nOfficers Selection Board (DSOSB) \n \nAttention is invited to the Establishment Division's O.M.No.14/5/78-D-III, dated \n10th February, 1980 on the subject amended from time to time. The   Prime Minister has \nbeen pleased to approve that the employment of the retired armed forces officers will be \non cyclic basis upto a maximum period of 05(five) years in each case (commencing from \nthe date of the re-employment of the first officer against that vacancy) or till the date of \nattaining the age of 60 years, whichever is earlier. \n \n2. \nPolicy governing induction/re-employment of the officers of armed forces \nin civil stands amended to the extent as mentioned in para 1 above. \n[Authority:– Estt. Division‘s O.M.No.4/1/96-CP.7, dated 14-2-1998]. \n \n9.29 \nConstitutions and Functions of the  \nDepartmental Promotion Committees \n \nThe Cabinet has decided that Departmental Promotion Committees should be set \nup in all Ministries to make recommendations in respect of posts which must be filled by \nselection and which do not come within the scope of the Selection Board. \n \n2.  \nThe scope of Departmental Promotion Committees shall include promot-\nions within Class I or from Class II* to Class I and within Class II. It is not, however, \nintended that in respect of services which have a senior and a junior time-scale, the \n                                                          \n Class - Gazetted Posts       \n \n \nCorresponding Grades \n \n \n \n \n \nGazetted Posts \n(1) Class I .............(1)----------------------------------------- BPS 17 to 22 \n \n(2) Class II ............(2) ----------------------------------------- BPS 16 \nNon-Gazetted Posts \n \n(3) Class II ............(3) ----------------------------------------- BPS 11 to 15 \n \n(4) Class III............(4) ----------------------------------------- BPS  3 to 10 \n \n(5) Class IV.............(5) ----------------------------------------- BPS 1 and 2 \n  \n \n\nPage -308                             ESTACODE (EDITION-2021)                      CHAPTER-3 \n \n \nordinary movement of an officer from the junior to the senior time-scale should come \nbefore the Committee‘s purview. Recommendations of Departmental Committees \nconcerning promotions from Class II to Class I shall, also be subject to the approval of \nthe Federal Public Service Commission. \n \n3. \nThe Committee to be established in each Ministry should consist of the \nSecretary or an officer nominated by him and at least two other officers who preferably \nshould be officers familiar with the work of candidates for promotion. \n \n4. \nIt will be open to each Ministry to have more than one Committee for \ndealing with promotions to different categories of posts, e.g., one Committee for \npromotion to posts of Superintendents and another for promotion to other posts. Where \nseparate Committees are set up, it will be desirable to maintain liaison between them by \nhaving, for example, a common member. \n \n5. \nThe Public Service Commission should be associated with these \nCommittees to the greatest extent possible. The Commission should invariably be invited \nto depute a member to sit on all Committees dealing with promotions to and within any \nCentral Service, Class I. It may not be practicable for the Commission, at any rate at \npresent, to be represented on all Committees in connection with promotions to and within \nthe Central Service, Class II, but the list of such services under the control of each \nMinistry should be examined in order to determine whether or not there are any services \nin making promotions to which it is particularly desirable to have the Commission \nrepresented in the relevant Committee. \n \n6. \nThe promotions recommended will, to the extent desired by the Minister, \nbe subject to the approval of the Minister in charge. \n \n7. \nThe association of the Commission to the extent contemplated, with these \ndepartmental promotion Committees is not intended to remove the necessity for a formal \nreference of a proposal to the Commission in cases where the consultation with the \nCommission is necessary under statutory rules. \n \n8. \nThe Committees should follow the method of maintaining a list of persons \nfit for promotion and no departure from the order in that list should be made without the \nauthority of the Committee provided that when the public interest demands an officer not \nin the list and not next in the order of the list may be appointed for a period not exceeding \nfour months. The list should be revised and brought up-to-date annually. \n \n9. \nAs regards Class III services, Ministries and Heads of Departments should \nconsider organizing Committees on such similar or other lines as might appear suitable to \nthem. It is left open to them to make their own arrangements in regard to Class III \nappointment. \n \n10. \nMinistries are requested to proceed with the formation of Departmental \nPromotion Committees and to supply the Establishment with copies of relevant orders not \nlater than the end of February, 1948. \n[Authority:– Establishment Division‘s Office Memorandum No. 33/1/47-Ests-SE II, dated the 29th \nJanuary, 1948]. \n \n______________________________ \n\nCHAPTER 4  \n \n \n \n \n \n \n \n \n \n \nAPPOINTMENTS \n (309-310) \n\nCHAPTER-4                        ESTACODE (EDITION-2021)                          Page - 311 \n \nCHAPTER 4 \nAPPOINTMENTS  \n  Sl. \nNo(s). \nChapter Contents \nPage   \nNo(s). \n \n1.1 \nCivil Servants Act, 1973 (Act No. LXXI of 1973) ......................... 317-327 \n \n1.2  Civil Servants (Appointment, Promotion and Transfer) Rules, 1973327-336 \n \n1.3 \nAmendment in the Recruitment Rules of Civil Posts ...................... \n336 \n \n1.4 \nCivil Servants (Confirmation) Rules, 1993 .........................................  336-339 \n \nI. GENERAL CONDITION FOR APPOINTMENTS \n \n \n2.1 \nConditions for Appointment, Promotion and Transfer Rules for \nAssistant Incharge, Stenotypist, Assistant, UDC and LDC ............ \n340-342 \n \n2.2 \nConditions for Appointment, Promotion and Transfer Rules for \nPrivate Secretary, Superintendent and Assistant Private \nSecretary......................................................................................... \n342-344 \n \n2.3 \nMethod and Conditions of Appointment to Posts in BPS 4 and \nBelow ............................................................................................. \n345-348 \n \n2.4 \nPhysical Fitness .............................................................................. \n348 \n \n2.5 \nVerification of Antecedents on First Appointment ............................  348-356 \n \n2.6 \nRecognition \nof \nDefence/Staff \nColleges \nQualifications \nas \nEquivalent to University Degree for Government Employment ........  \n357 \n \nII. \nRELAXATION OF UPPER AGE LIMIT \n \n \n3.1 \nInitial Appointment to Civil Posts (Relaxation of Upper Age \nLimit) Rules, 1993 .......................................................................... \n358-359 \n \n3.2 \nClarification Regarding General Relaxation of 5 Years in Upper \nAge Limit Prescribed in Recruitment Rules ................................... \n359-361 \n \n3.3 \nRelaxation in Upper Age Limit to Persons Employed in Governme361-362 \n \nIII. \nCONTRACT APPOINTMENTS \n \n \n4.1 \nAppointment on Contract Basis ..........................................................  363-365 \n \n4.2 \nGuidelines for Appointment on Contract Basis .............................. 365-367 \n \n4.3 \nPolicy Guidelines for Contract Appointments for Posts in \nAutonomous/Semi-Autonomous Bodies, Corporations, Public \nSector Companies etc. Owned and Managed by the Federal \nGovernment .................................................................................... \n367-368 \n \n4.4 \nProtection \nof \nPay \nof \nContract \nEmployees \non \nRegularization/Appointment on Regular Basis .............................. \n368-369 \n \n4.5 \nExtension in the Period of Contract Appointments for Posts \nOutside the Purview of FPSC ......................................................... \n369-370 \n \n4.6 \nStandard Terms and Conditions of Contract Appointments – \nCase of Retired Civil Servants, Retired Officers of the Armed \nForces, Retired Judges of Superior Courts ..................................... \n370-371 \n \n\nPage -312                              ESTACODE (EDITION-2021)                         CHAPTER-4 \n \n \n  Sl. \nNo(s). \nChapter Contents \nPage   \nNo(s). \n \n4.7 Standard Terms and Conditions of Contract Appointments – \nCase of Retired Civil Servants, Retired Officers of the Armed \nForces, Retired Judges of Superior Courts ..................................... \n371 \n \n4.8 Standard Terms and Conditions of Contract Appointment-Case \nof Retired Civil Servants, Retired Officers of the Armed Forces, \nRetired Judges of Superior Courts .................................................. \n371-372 \n \n4.9 Clarification on Protection of Pay of Gazetted Contract Employees \non Regularization/Appointment on Regular Basis .............................  \n372 \n \nIV. CURRENT/ADDITIONAL CHARGE AND ACTING \nCHARGE APPOINTMENTS \n \n \n5.1 \nCurrent/Additional Charge and Acting Charge Appointments ...........  373-374 \n \n5.2 \nClarification Regarding Length of Service for Current Charge ............  \n374 \n \n5.3 \nEnhancement of Special Pay Admissible to an Officer Appointed to \nHold Current Charge of a Higher Post ...................................................  \n374 \n \n5.4 \nCurrent Charge Appointment – Determination of Seniority Within \nan Organization ...................................................................................  \n375 \n \n5.5 \nExtension in Current Charge Appointment .........................................  375-376 \n \n5.6 \nGrant of Current Charge of the Post of Section Officer to \nSuperintendents/Assistants in Ministries/Divisions............................  \n376 \n \n5.7 \nCorrect Designation of Officers Holding Current Charge of Higher \nPosts ....................................................................................................  \n376 \n \n5.8 \nAppointment of Officers on Current Charge Against Higher \nPosts and Payment of Additional Remuneration Therefor ............. \n376-377 \n \n5.9 \nGuidelines for Appointment of  Officers on Current Charge \nAgainst Higher Posts and Payment of Additional Remuneration \nTherefor .......................................................................................... \n377-378 \n \n5.10 Combination of Appointments ....................................................... \n378 \n \n5.11 Combination of Appointments – Authorization to Secretaries ....... \n379 \n \n5.12 Additional Charge Appointment: Procedure and Remuneration ........  379-380 \n \n5.13 Combination of Charge/Additional Charge Appointment Not to \nBe Notified ..........................................................................................  \n380 \n\nCHAPTER-4                        ESTACODE (EDITION-2021)                          Page - 313 \n \n  Sl. \nNo(s). \nChapter Contents \nPage   \nNo(s). \n \n5.14 Appointment on Acting Charge Basis ................................................  \n381 \n \n5.15 Acting Charge Appointment – Counting of Service ..........................  381-382 \n \n5.16 Clarification About the Look after Charge .........................................  \n382 \n \nV. ADHOC APPOINTMENTS \n \n \n6.1 \nAdvertisement for Ad-Hoc Appointments ...................................... \n383 \n \n6.2 \nAd-Hoc Appointees to Be Clearly Told of the Conditions of \nTheir Appointments........................................................................ \n383 \n \n6.3 \nProposals for Continuance of Ad-Hoc Appointments .................... 383-384 \n \n6.4 \nAd-Hoc Appointments and Approval for Extension ...................... \n384 \n \n6.5 \nSubmission of Summaries Regarding Ad-Hoc Appointments........ 384-385 \n \n6.6 \nSeniority of Ad-Hoc Appointees for Purposes of Reversion or \nTermination of Services on Availability of Regular Appointees \n385 \n \nVI. RE-APPOINTMENTS \n \n \n7.1 \nRe-appointment to Grade 17 or Above Posts ................................. \n386 \n \n7.2 \nRe-appointment to Posts and Selection Board....................................  \n386 \n \n7.3 \nAppointment of Secretaries to Government .......................................  386-387 \n \n7.4 \nNotifications Regarding Postings, Transfers etc. of Officers of the \nStatus of Joint Secretary and Above ...................................................  \n387-388 \n \nVII. MANNER OF SUBMISSION OF CASES \n \n \n8.1 \nManner of Submission of Cases to the Establishment Minister .........  389-390 \n \n8.2 \nCheck List of Information/ Material in Cases to be Submitted to \nthe Establishment Minister .................................................................  \n390-395 \n \nVIII. MODE OF NOTIFICATION FOR APPOINTMENTS, \nPROMOTION ETC. \n \n \n9.1 \nMode of Notifying  Appointments, Promotions etc., after \nIntroduction of  the Scheme of Basic Pay Scales ...............................  \n396-398 \n \n9.2 \nContinuance of the Practice of Notifying All Appointments in BPS \n16 or Above in the Gazette .................................................................  \n399 \n \n9.3 \nApproval of Competent Authority and Assumption of Charge ..........  \n399 \n \nIX. \nSHORT TERM APPOINTMENTS \n \n \n10.1 Other Short-Term Appointments ........................................................  \n400 \n \n10.2 Vacancies Caused by Deputation of Officers Abroad ...........................  400-401 \n \n10.3 Vacancies Caused by Suspension of Government Servants ...............  \n401 \n \n10.4 Procedure for Creation of Posts of Officer on Special Duty \n(O.S.D.) and Making Appointments Thereto .....................................  \n401-403 \n \nX. \nAPPOINTMENT OF CONSULTANTS \n \n \n11.1 Re-employment of Consultant After the Age of Superannuation ... \n404 \n\nPage -314                              ESTACODE (EDITION-2021)                         CHAPTER-4 \n \n \n  Sl. \nNo(s). \nChapter Contents \nPage   \nNo(s). \n \n11.2 Submission of Panels for Nomination by the Prime Minister ........ \n405 \n \n11.3 Guidelines for Appointment of Consultants ................................... 405-408 \n \n11.4 Guidelines for Appointment of Consultants – Designing of a \nProforma ...................................................................................................  \n408-410 \n \nXI. \nUPGRADTION POLICY \n \n \n12.1  Upgradation of Posts and Procedure for Filling-up of Upgraded \nPosts ....................................................................................................  \n411 \n12.2 Upgradation of Posts ...................................................................... 411-412 \n12.3 Policy for Upgradation/Re-designation of Posts ............................ 412-413 \n12.4 Upgradation of Ministerial Posts .................................................... 413-414 \n12.5 Upgradation of Ministerial Posts .................................................... \n415 \n12.6 Appointment to Upgraded Posts ..................................................... \n415 \n12.7 Upgradation of the Posts of Stenotypist, Stenographer and \nPrivate Secretary ............................................................................ \n415-416 \n12.8 Re-designation of the post of *Stenographer (BS-16) as Assistant \nPrivate Secretary (BS-16) ...................................................................  \n416 \n12.9 Upgradation/Re-designation of the Post .............................................  \n417 \n \nXII. PRIME MINISTER’S ASSISTANCE PACKAGE \n \n \n13.1 Assistance Package for Families of Government Employees \nWho Die in Service ........................................................................ \n418-419 \n \n13.2 Assistance Package for Families of Government Employees \nWho Die in Service ........................................................................ \n419-424 \n \n13.3 Assistance Package for Families of Government Employees \nWho Die in Service ........................................................................ \n425 \n \n13.4 Assistance Package for Families of Government Employees \nWho Die in Service ........................................................................ \n425 \n \n13.5 Assistance Package for Families of Government Employees \nWho Die in Service ........................................................................ \n425-426 \n \n13.6 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n426-430 \n \n13.7 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n430-431 \n \n13.8 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n431 \n \n13.9 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n431-432 \n \n13.10 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n432 \n \n13.11 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n432 \n \n13.12 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service ...................................................... \n432-433 \n \n13.13 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service (For Shuhda of ICT Police) ......... \n433-437 \n                                                          \n Now Assistant Private Secretary. \n\nCHAPTER-4                        ESTACODE (EDITION-2021)                          Page - 315 \n \n  Sl. \nNo(s). \nChapter Contents \nPage   \nNo(s). \n \n13.14 Appointment on Employees Son Quota Under Prime Minister’s \nAssistance Package ........................................................................ \n13.15 Revision of Assistance Package for Families of Government \nEmployees Who Die in Service (For Shuhda of ANF Personnel) .. \n437-438 \n \n438-441 \n \nXIII. \nMANAGEMENT POSITION SCALES POLICY,2020 \n \n \n14.1 Management Position Scales Policy,2020 ...................................... 442-452 \n \n14.2 General Criteria for Need Assessment, Recruitment and Performance\n \nDivisions .............................................................................................  \n452-455 \n \n14.3 Clarification \nRegarding \nGeneral \nCriteria \nfor \nNeed  \nAssessment, \nRecruitment \nand \nPerformance \nEvaluation \n ............. for Hiring Contractual Appointment in Special Professional \n455-456 \n \nXIV. ACCOMMODATION FACILITIES TO GOVERNMENT \n \nSERVANT \n \n \n15.1 Provision of Government Accommodation to all Government Servan\n457 \n \n15.2 Provision of Accommodation to Persons Employed on Contract by \nOrganizations from Own Available Accommodation ........................  \n457 \n \n15.3 Provision of Government-Owned or Hired Residence to Persons \nAppointed on Contract ................................................................... \n457-458 \n \nXV. GOVERNMENT POLICY IN REGARD TO \nAUTONOMOUS BODIES \n \n \n16.1 Government Policy in Regard to Autonomous Bodies Established \n459 \n \n16.2 Procedure Regarding Appointment in Autonomous/Semi-\nAutonomous Bodies, Under the Federal Government .................... \n459-462 \n \n16.3 Unauthorized Assignment of the Charge of the Posts \nof \nSecretary/Additional \nSecretary/Head \nof \nDepartments/ \nOrganizations ......................................................................................  \n462 \n \n16.4 Cases to be Submitted to the Prime Minister for his Orders ..............  \n462 \n_________________ \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 317 \n \n \nCHAPTER 4 \nAPPOINTMENTS  \n \nIn pursuance of provisions in the Constitution as in Chapter-1, the Government of \nPakistan has promulgated the Civil Servants Act,1973. This Act applies to all Government \nServants who are holders of civil posts in connection with the affairs of the Federation \nexcluding those who are:— \ni. \nOn deputation from the Provinces; \nii. \nPersons employed on contract or on work-charged basis or who are paid \nfrom contingencies; and \niii. \n―Workers‖ or ‗Workmen‘ as defined under the Factories Act,1934 or the \nWorkmen‘s Compensation Act,1923. \n1.1 \nCivil Servants Act, 1973  \n(Act No. LXXI of 1973) \n \nAn Act to regulate the appointment of persons to, and the terms and conditions \nof service of persons in, the service of Pakistan. \n \nWHEREAS it is expedient to regulate by law, the appointment of persons to, and \nthe terms and conditions of service of persons in, the service of Pakistan, and to provide for \nmatters connected therewith or ancillary thereto; \n \nIt is hereby enacted as follows:— \n \n1.  Short title, application and commencement.– (1) This Act may be called the \nCivil Servants Act, 1973.  \n \n(2)  It applies to all civil servants wherever they may be. \n \n(3)  It shall come into force at once. \nCHAPTER I \nPRELIMINARY \n \n2. \nDefinitions.–(1) In this Act, unless there is anything repugnant in the \nsubject or context,– \n(a) \n―ad hoc appointment‖ means appointment of a duly qualified person made \notherwise than in accordance with the prescribed method of recruitment, \npending recruitment in accordance with such method; \n(b) \n―civil servant‖ means a person who is a member of an All Pakistan \nService or of a civil service of the Federation, or who holds a civil post in \nconnection with the affairs of the Federation, including any such post connected \nwith defence, but does not include– \n                                                          \nThe Act received assent of the President on the 26th September, 1973 and was published in the Gazette of \n Pakistan, Extra Part I, September, 29, 1973. \n \n\nPage -318                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n(i) \na person who is on deputation to the Federation from any Province \nor other authority; \n(ii) \na person who is employed on contract, or on work-charged basis or \nwho is paid from contingencies; or \n(iii)  a person who is a ―worker‖ or ―workman‖ as defined in the \nFactories Act, 1934 (XXV of 1934), or the Workman's \nCompensation Act, 1923 (VIII of 1923); \n(c) \n―initial appointment‖ means appointment made otherwise than by \npromotion or transfer; \n(d) \n―pay‖ means the amount drawn monthly by a civil servant as pay and \nincludes technical pay, special pay, personal pay and other emoluments \ndeclared by the prescribed authority to be pay; \n(e) \n―permanent post‖ means a post sanctioned without limit of time; \n(f) \n―prescribed‖ means prescribed by rules; \n(g) \n―rules‖ 'means rules made or deemed to have been made under this Act; \n(h) \n―selection authority‖ means the Federal Public Service Commission, a \ndepartmental selection board, departmental selection committee or other \nauthority or body on the recommendation of, or in consultation with which \nany appointment or promotion, as may be prescribed, is made; and \n(i)  \n―temporary post‖ means a post other than a permanent post. \n \n(2) \nFor the purposes of this Act, an appointment, whether by promotion or \notherwise, shall be deemed to have been made on regular basis if it is made in the prescribed \nmanner. \nCHAPTER II  \nTERMS AND CONDITIONS OF SERVICE OF CIVIL SERVANTS \n \n3. \nTerms and conditions.– *[(1)] The terms and conditions of a civil servant \nshall be as provided in this Act and the rules. \n \n[(2)  The terms and conditions of service of any person to whom this Act \napplies shall not be varied to his disadvantage]. \n \n [(3)The Federal Government may transfer a civil servant of a devolved \nMinistry or Division, in an Attached Department or Subordinate Office situated in a \n                                                          \n Re-numbered and added vide Civil Servants (Amendment) Act V of 1996, s.2, dated 17-3-1996. \nAdded by Civil Servant (Amendment) Act,2016 (IX of 2016)s.2 dated 21-03-2016. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 319 \n \n \nProvince, to the Province concerned, in consequence of the devolution of functions \npursuant to the Constitution (Eighteenth Amendment) Act,2010 (X of 2010) and thereby \nhe shall become the civil servant of the respective Province, on the same terms and \nconditions of service as were applicable to him before such transfer.  \n \n(4) \nThe Federal Government may transfer a civil servant working in a \nMinistry, Division, Attached Department or Subordinate Office located in the Islamabad \nCapital Territory to any other Ministry, Division, Attached Department or Subordinated \nOffice, in consequence of the abolition of such Ministry, Division, Attached Department \nor Subordinate Office pursuant to the Constitution (Eighteenth Amendment) Act,2010 (X \nof 2010) and thereby he shall become the civil servant of the respective Ministry, \nDivision, Department or Office to which he is so transferred, on the same terms and \nconditions of service as were applicable to him before such transfer.  \n \n(5) \nThe seniority of the civil servants transferred by virtue of sub-sections (3) \nand (4) shall be determined by the concerned Province, Ministry or Division, as the case \nmay be, in accordance with the rules.  \n \n(6) \nThe cases of civil servants of a Ministry, Division, Attached Department \nor Subordinate Office devolved in pursuant to the Constitution (Eighteenth Amendment) \nAct,2010 (X of 2010) and working in FATA, Gilgit Baltistan and AJK shall be dealt with \nin the manner as may be provided by an Order made by the President in this behalf.]  \n \n4. \nTenure of office of civil servants.– Every civil servant shall hold office \nduring the pleasure of the President. \n \n5. \nAppointments.– Appointments to an All-Pakistan Service or to a civil \nservice of the Federation or to a civil post in connection with the affairs of the Federation, \nincluding any civil post connected with defence, shall be made in the prescribed manner \nby the President or by a person authorised by the President in that behalf. \n \n6. \nProbation.– (1) An initial appointment to a service or post referred to in \nsection 5, not being an ad hoc appointment, shall be on probation as may be prescribed. \n \n(2)  Any appointment of a civil servant by promotion or transfer to a service or \npost may also be made on probation as may be prescribed. \n \nWhere, in respect of any service or post, the satisfactory completion of probation \nincludes the passing of a prescribed examination, test or course or successful completion \nof any training, a person appointed on probation to such service or post who, before the \nexpiry of the original or extended period of his probation, has failed to pass such \nexamination or test or to successfully complete course or the training shall, except as may \nbe prescribed otherwise,- \n(a) \nif he was appointed to such service or post by initial recruitment, be, \ndischarged; or \n(b) \nif he was appointed to such service or post by promotion or transfer, be \nreverted to the service or post from which he was promoted or transferred \nand against which he holds a lien or, if there be no such service or post, be \ndischarged: \n\nPage -320                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \nProvided that, in the case of initial appointment to a service or post, \na civil servant shall not be deemed to have completed his period of probation \nsatisfactorily until his character and antecedents have been verified as \nsatisfactory in the opinion of the appointing authority. \n \n7. \nConfirmation.–(1) A person appointed on probation shall, on  satisfactory \ncompletion of his probation, be eligible for confirmation in a service or, as the case may \nbe, a post as may be prescribed.  \n \n(2) \nA civil servant promoted to a post [ ** ] on regular basis shall be eligible \nfor confirmation after rendering satisfactory service for the period prescribed for confirmation \ntherein. \n \n(3) \nThere shall be no confirmation against any temporary post. \n \n(4)   A civil servant who, during the period of his service, was eligible to be \nconfirmed in any service or against any post retires from service before being confirmed shall \nnot, merely by reason of such retirement, be refused confirmation in such service or post or \nany benefits accruing therefrom. \n \n(5) \nConfirmation of a civil servant in a service or post shall take effect from \nthe date of occurrence of permanent vacancy in that service or post or from the date of \ncontinuous officiation, in such service or post, whichever is later. \n \n8.  \nSeniority.–(1) For proper administration of a service, cadre or *[post] the \nappointing authority shall cause a seniority list of the members for the time being of such \nservice, cadre or *[post] to be prepared, but nothing herein contained shall be construed to \nconfer any vested right to a particular seniority in such service, cadre or *[post], as the case \nmay be. \n \n(2) \nSubject to the provisions of sub-section (1), the seniority of a civil servant \nshall be reckoned in relation to other civil servants belonging to the same *[service or \ncadre] whether serving in the same department or office or not, as may be prescribed. \n \n(3) \nSeniority on initial appointment to a service, cadre or post shall be \ndetermined as may be prescribed. \n \n(4)  Seniority in *[a post, service or cadre] to which a civil servant is promoted \nshall take effect from the date of regular appointment to that post: \n \n \nProvided that civil servants who are selected for promotion to a higher \n*[post] in one batch shall, on their promotion to the higher *[post], retain their \ninter se seniority as in the lower *[post]. \n \n9. \nPromotion.–(1) A civil servant possessing such minimum qualifications \nas may be prescribed shall be eligible for promotion to a *[higher] post for the time being \nreserved under the rules for departmental promotion in [   ] the service or cadre to which \nhe belongs [:] \n                                                          \nThe words \"or  Grade\" omitted & subs. vide Civil Servants(Amdt.) Ordinance No.III of 1984 (w.e.f.1-7-1983). \n Omitted vide Civil Servants (Amendment) Ordinance No. III of 1984, s.4, (w.e.1. 1-7-1983). \n Subs. vide Civil Servants (Amendment) Ordinance No. XXXIIl of 2001, dated 4-8-2001. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 321 \n \n \n \n [―Provided that the posts of– \n (a)  Additional Secretary and Senior Joint Secretary may, in the public interest, \nbe filled by promotion from amongst officers of regularly constituted \nOccupational Groups and services holding, on regular basis, posts in Basic \nPay Scale 20; and \n(b)  Secretary may, in the public interest, be filled by, promotion from amongst \nofficers of regularly constituted Occupational Groups and services holding, on \nregular basis, posts in Basic Pay Scale 21; \n \nIn such manner and subject to such conditions as may be prescribed.] \n \n(2)  A post referred to in sub-section (1) may either be a selection post or a non \nselection post to which promotions shall be made as may be prescribed– \n(a) \nin the case of a selection post, on the basis of selection on merit; and \n(b) \nin the case of a non-selection post, on the basis of seniority-cum-fitness. \n \n[(3) Promotion to posts in basic pay scales 20 and 21 and equivalent shall be made \non the recommendations of a Selection Board which shall be headed by the Chairman, Federal \nPublic Service Commission]. \n \n10.  Posting and transfer.- Every civil servant shall be liable to serve any \nwhere within or outside Pakistan, in any [equivalent or higher] post under the Federal \nGovernment, or any Provincial Government or local authority, or a corporation or body set up \nor established by any such Government: \nProvided that nothing contained in this section shall apply to a civil \nservant recruited specifically to serve in a particular area or region: \n \nProvided further that, where a civil servant is required to serve in a \npost outside his service or cadre, his terms and conditions of service as to \nhis pay shall not be less favourable than those to which he would have \nbeen entitled if he had not been so required to serve. \n \n@[10A. Restriction on service in international organization.- (1) No civil \nservant shall, during his service, serve in any international organization, including an \ninternational non-governmental organization, international financial institution and \nforeign donor agency.  \n \n(2) \nThe restriction under sub-section (1) shall not apply to a civil servant who \nis posted or deputed in such an organization on behalf of Pakistan or with prior \npermission of the Federal Government in accordance with rules, which shall be laid \nbefore both Houses of Majlis-e-Shoora (Parliament).] \n                                                          \n Added vide Civil Servants (Amendment) Ordinance No. XXXIIl of 2001, dated 4-8-2001. \n Added vide Civil Servants (Amendment) Ordinance No. XLIII of 2000, dated 6-7-2000. \n Ins. vide Civil Servants (Amendment) Act V of 1996, s.3, dated 17-3-1996. \n@ Ins. by Civil Servant (Amendment) Act,2016 (XVII of 2016) s.2. \n\nPage -322                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n11. \nTermination of Service.– (1) The service of a civil servant may be terminated \nwithout notice– \n(i)  \nduring the initial or extended period of his probation: \n \n \nProvided that, where such civil servant is appointed by promotion on \nprobation or, as the case may be, is transferred from one [service], cadre \nor post to another *[service] cadre or post, his service shall not be so \nterminated so long as he holds a lien against his former post in such \n*[service] cadre or post but he shall be reverted to his former *[service], \ncadre or post as the case may be; \n(ii)  on the expiry of the initial or extended period of his employment; or  \n(iii)  if the appointment is made ad hoc terminable on the appointment of a \nperson on the recommendation of the selection authority, on the \nappointment of such person. \n \n(2) \nWhere, on the abolition of a post or reduction in the number of posts in a \ncadre or * [service] the services of a civil servant are required to be terminated, the person \nwhose services are terminated shall ordinarily be the one who is the most junior in such \ncadre or * [service]. \n \n(3)  Notwithstanding the provisions of sub-section (1), but subject to the \nprovisions of sub-section (2), the service of a civil servant in temporary employment or \nappointed ad hoc shall be liable to termination on fourteen days' notice or pay in lieu thereof. \n \n[11-A. Absorption of civil servants rendered surplus.–Notwithstanding \nanything contained in this Act, the rules, agreement, contract or the terms and conditions of \nservice, a civil servant who is rendered surplus as a result of re-organization or abolition of a \nDivision, department, office or abolition of a post in pursuance of any Government decision \nmay be appointed to a post, carrying basic pay scale equal to the post held by him before such \nappointment, if he possesses the qualifications and fulfils other conditions applicable to that \npost: \n \nProvided that where no equivalent post is available he may be offered a \nlower post in such manner, and subject to such conditions, as may be prescribed \nand where such civil servant is appointed to a lower post the pay being drawn by \nhim in the higher post immediately preceding his appointment to a lower post \nshall remain protected]. \n \n[11-B. (1) Where it is brought to the notice of the appointing authority that \nappointment of a person to a civil post was made without observing the prescribed \nprocedure or without fulfilling the prescribed qualification, experience and age limit, it \nmay send a reference to the Federal Public Service Commission for determination \nwhether he is fit to hold the post to which he was appointed and, if not, whether he is fit \nto hold any other post compatible with his qualification and experience. \n                                                          \n Subs. vide Civil Servants (Amendment) Ordinance No. III of 1984 (w.e.f. 1-7-1983). \n Inserted vide Civil Servants (Amendment) Ordinance No. XX of 2001. \n Added vide Civil Servants (Amendment) Ordinance No. CXXX of 2002 promulgated on 13.11.2002. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 323 \n \n \n \n(2) \nOn receipt of the advice of the Federal Public Service Commission on a \nreference made under sub-section (1), the appointing authority may pass such order of \nappointment or termination of service as may be considered by it to be just and equitable: \n \n Provided that if it is proposed to pass order of termination of service in \nthe light of the advice of the Commission, a reasonable opportunity of showing \ncause against the order of termination, shall be provided. \n  \n(3)  Where an order of appointment is made on the advice of the Commission, it \nshall be treated as a case of fresh appointment and seniority of such an appointee shall be \ndetermined in accordance with the Civil Servants (Seniority) Rules, 1993].  \n \n12. \n[Reversion to a lower post etc.– (1) A civil servant appointed to a higher \npost on ad hoc, temporary or officiating basis shall be liable to reversion to his lower post. \n \n(2) \nNo civil servant shall be dismissed or removed from service or reduced in \nrank by an authority subordinate to that by which he was appointed. \n \n (3)  No such civil servant as aforesaid shall be dismissed or removed from \nservice, or reduced in rank, until he has been given a reasonable opportunity of showing \ncause against the action proposed to be taken against him: \n \nProvided that this sub-section shall not apply:– \n(i)  \nWhere a civil servant is dismissed or removed from service or reduced in \nrank on the ground of conduct which has led to his conviction on a \ncriminal charge; or \n(ii)  Where the President or any person authorised by him under the rules is \nsatisfied, for reasons to be recorded in writing, that in the interest of the \nsecurity of Pakistan or any part thereof, it is not expedient to give to that \ncivil servant such an opportunity]. \n \n12-A. [* \n* \n* \n* \n* \n* \n*] \n \n \n13. [Retirement from service.–(1) A civil servant shall retire from service– \n(i)  \non such date after he has completed @[twenty] years of service qualifying for \npension or other retirement benefits as the competent authority may, in public \ninterest, direct; or \n(ii)  where no direction is given under clause (i), on the completion of the \nsixtieth year of his age. \n                                                          \n Subs. vide Civil Servants (Amendment) Act V of 1996, s.4, dated 17-3-1996. \n Omitted by Act IX of 2016 s.4 21-03-2016. \n Subs. vide Civil Servants (Amendment) Ordinance No. XX of 2000, dated 1-6-2000. \n@ Subs. vide Civil Servants (Amendment) Ordinance No. XXXIV of 2001, promulgated on 4-8-2001. \n\nPage -324                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n(2)  No direction under clause (i) of sub-section (1) shall be made until the \ncivil servant has been informed in writing of the grounds on which it is proposed to make \nthe direction, and has been given a reasonable opportunity of showing cause against the \nsaid direction. \n \nExplanation: In this Section, ―competent authority‖ means the appointing \nauthority prescribed in rule 6 of the Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973]. \n \n14.   Employment after retirement.–(1) A retired civil servant shall not be re-\nemployed under the Federal Government, unless such re-employment is necessary in the \npublic interest and is made with the prior approval of the authority next above the \nappointing authority: \n \nProvided that, where the appointing authority is the President, such re-\nemployment may be ordered with the approval of the President. \n \n (2) Subject to the provisions of sub-section (1) of section 3 of the ex-\nGovernment Servants (Employment with Foreign Governments) (Prohibition) Act, 1966 \n(XII of 1966), a civil servant may, during leave preparatory to retirement, or after \nretirement from Government service, seek any private employment: \n \nProvided that, where employment is sought by a civil servant while on \nleave preparatory to retirement or within two years of the date of his retirement, \nhe shall obtain the prior approval of the prescribed authority. \n \n15. \nConduct.– The conduct of a civil servant shall be regulated by rules made, \nor instructions issued, by Government or a prescribed authority, whether generally or in \nrespect of a specified group or class of civil servants. \n \n16.  Efficiency and discipline.– A civil servant shall be liable to prescribed \ndisciplinary action and penalties in accordance with the prescribed procedure. \n \n17.   Pay.– A civil servant appointed to a post [ * * ] shall be entitled, in \naccordance with the rules, to the pay sanctioned for such post *[ * * ] : \n \nProvided that, when the appointment is made on a current charge basis or \nby way of additional charge, his pay shall be fixed in the prescribed manner: \n \nProvided further that where a civil servant has under an order which is later set \naside, been dismissed or removed from service or reduced in rank, he shall, on the setting \naside of such order, be entitled to such arrears of pay as the authority setting aside such \norder may determine. \n \n18.  Leave.– A civil servant shall be allowed leave in accordance with the \nleave rules applicable to him, provided that the grant of leave will depend on the \nexigencies of service and be at the discretion of the competent authority.  \n                                                          \n The words \"or Grade\" Omitted vide Civil Servants (Amendment) Ordinance No.III of 1984, w.e.f. 1-7-1983. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 325 \n \n \n \n19.  Pension and Gratuity.– (1) On retirement from service, a civil servant \nshall be entitled to receive such pension or gratuity as may be prescribed. \n \n(2)   In the event of the death of a civil servant, whether before or after retirement, \nhis family shall be entitled to receive such pension, or gratuity, or both, as may be prescribed. \n \n(3) \nNo pension shall be admissible to a civil servant who is dismissed or \nremoved from service for reasons of discipline, but Government may sanction \ncompassionate allowance to such a civil servant, not exceeding two-thirds of the pension \nor gratuity which would have been admissible to him had he been invalided from service \non the date of such dismissal or removal. \n \n(4) \nIf the determination of the amount of pension or gratuity admissible to a \ncivil servant is delayed beyond one month of the date of his retirement or death, he or his \nfamily, as the case may be, shall be paid provisionally such anticipatory pension or \ngratuity as may be determined by the prescribed authority, according to the length of \nservice of the civil servant which qualifies for pension or gratuity; and any over payment \nconsequent on such provisional payment shall be adjusted against the amount of pension \nor gratuity finally determined as payable to such civil servant or his family. \n \n20.  Provident Fund.– (1) Before the expiry of the third month of every \nfinancial year, the accounts officer or other officer required to maintain provident fund \naccounts shall furnish to every civil servant subscribing to a provident fund the account \nof which he is required to maintain a statement under his hand showing the subscriptions \nto, including the interests accruing thereon, if any, and withdrawals or advances from his \nprovident fund during the preceding financial year. \n \n(2) \nWhere any subscription made by a civil servant to his provident fund has \nnot been shown or credited in the account by the accounts or other officer required to \nmaintain such account, such subscription shall be credited to the account of the civil \nservant on the basis of such evidence as may be prescribed. \n \n21.  Benevolent Fund and Group Insurance.– AII civil servants and their \nfamilies shall be entitled to the benefits admissible under the Federal Employees \nBenevolent Fund and Group Insurance Act, 1969 (II of 1969), and the rules made \nthereunder. \n \n22. Right of appeal or representation.– (1) Where a right to prefer an appeal \nor apply for review in respect of any order relating to the terms and conditions of his \nservice is provided to a civil servant under any rules applicable to him, such appeal or \napplication shall, except as may be otherwise prescribed be made within thirty days of the \ndate of such order. \n \n(2) \nWhere no provision for appeal or review exists under the rules in respect \nof any order or class of orders, a civil servant aggrieved by any such order may, within \nthirty days of the communication to him of such order, make a representation against it, \nto the authority next above the authority which made the order: \n\nPage -326                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \nProvided that no representation shall lie on matters relating to the determination \nof fitness of a person to hold a particular post or to be promoted to a higher post or grade. \nCHAPTER III \nMISCELLANEOUS \n \n23. Saving.– Nothing in this Act or in any rule shall be construed to limit or abridge \nthe power of the President to deal with the case of any civil servant in such manner as may \nappear to him to be just and equitable: \n \nProvided that, where this Act or any rule is applicable to the case of a civil \nservant, the case shall not be dealt with in any manner less favourable to him \nthan that provided by this Act or such rule. \n \n[23A. Indemnity.– No suit, prosecution or other legal proceedings shall lie \nagainst a civil servant for anything done in his official capacity which is in good faith \ndone or intended to be done under this Act or the rules, instructions or directions made or \nissued thereunder. \n \n23B. Jurisdiction barred.– Save as provided under this Act and the Service \nTribunals Act, 1973 (LXX of 1973), or the rules made thereunder, no order made or \nproceedings taken under this Act, or the rules, made thereunder by the President or any \nofficer authorized by him shall be called in question  in  any Court and no injunction shall \nbe granted  by any Court in respect of any decision made, or proceedings taken in \npursuance of any power conferred by, or under, this Act or the rules made thereunder]. \n \n24.  Removal of difficulties.– If any difficulty arises in giving effect to any of \nthe provisions of this Act, the President may make such order, not inconsistent with the \nprovisions of this Act, as may appear to him to be necessary for the purpose of removing \nthe difficulty: \n \nProvided that no such power shall be exercised after the expiry of one year \nfrom the coming into force of this Act. \nCHAPTER IV \n RULES \n \n25.  Rules.– (1) The President or any person authorised by the President in this \nbehalf, may make such rules as appear to him to be necessary or expedient for carrying \nout the purposes of this Act. \n \n(2)  Any rules, orders or instructions in respect of any terms and conditions of \nservice of civil servants duly made or issued by an authority competent to make them and \nin force immediately before the commencement of this Act shall, in so far as such rules, \n                                                          \n Added vide Civil Servants (Amendment) Ordinance No. LXI of 2001 dated 7-11-2001. \n \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 327 \n \n \norders or instructions are not inconsistent with the provisions of this Act, be deemed to be \nrules made under this Act. \n \n26.  Repeal.– The Civil Servants Ordinance, 1973 (XIV of 1973), is hereby \nrepealed. \n[Authority:— The Act received assent of the President on the 26th September, 1973 and was \npublished in the Gazette of Pakistan, Extra Part I, dated 29-9-1973.] \n \n1.2 \nCivil Servants (Appointment, Promotion and Transfer)  \n \n \nRules, 1973 \n \nIn exercise of the powers conferred by section 25 of the Civil Servants Act, 1973 \n(LXXI of 1973), the President is pleased to make the following rules, namely:– \nPART I – GENERAL \n \n1. \nThese rules may be called the Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973. \n \n2. \nIn these rules, unless there is anything repugnant in the subject or context,– \n(a) \n―appointing authority‖, in relation to a post means the person authorized \nunder rule 6 to make appointment to that post; \n(b) \n* [―selection board‖ means a Board constituted by the **[Prime Minister], \nfor the purpose of selection for promotion or transfer to posts in basic pay \nscales 19 to 21 and equivalent, consisting of such persons as may be \nappointed **[**]from time to time]. \n(c) \n―commission‖ means the Federal Public Service Commission; \n(d) \n [―departmental promotion committee‖ means a Committee constituted for \nthe purpose of making selection for promotion or transfer to posts under a \nMinistry, Division, Department or Office of the Federal Government in \nbasic pay scales 18 and below and equivalent; and]. \n(e) \n*[―departmental selection committee‖ means a Committee constituted for \nthe purpose of making selection for initial appointment to posts under a \nMinistry, Division, Department or Office of the Federal Government in \nbasic pay scales 1 and above other than appointments which fall within the \npurview of the Federal Public Service Commission under rule 3 of the \nFederal Public Service Commission (Functions) Rules, 1978; and] \n(f) \n***[Omitted]. \n                                                          \n* Subs. vide Estt. Div.‘s Notification S.R.O. No. 430(I)/2000, dated 26-6-2000 \n**Subs.& omitted vide Estt. Div.‘s S.R.O No. 855(I)/2019 dated 19-07-2019. \n***Omitted clause (f) vide Estt. Div.‘s Notification SRO No. 146(I)/84, dated 9-2-1984. Related to promotion to \n \nposts in BPS 18 with special pay through CSB. \n\nPage -328                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n3.   \n(1) Appointments to posts shall be made by any of the following methods, \nnamely:— \n(a) \n*[by promotion [*  *  *  *] in accordance with Part II of these rules;  \n(b) \nby transfer in accordance with Part II of these rules, and \n(c) \nby initial appointment in accordance with Part III of these rules]. \n \n(2) \nThe method of appointment and the qualifications and other conditions \napplicable to a post shall be as laid down by the Ministry or Division concerned in \nconsultation with the Establishment Division. \n \n**[(3) ―Notwithstanding anything contained in sub-rule(I), or the method of \nappointment laid down in the recruitment rules, a person who is rendered surplus as a \nresult of the reorganization or abolition of a Division, Department, Office or permanent \npost in pursuance of any [decision made through enactment or by the Cabinet or by the \nPrime Minister, or by the authority otherwise competent to do so, as the case may be] or \nas a measure of economy may be appointed to a post in the basic pay scale to which he \nbelonged, if he possesses the qualifications, and fulfils other conditions, applicable to that \npost‖]. \n \n@[(4)  Where a person referred to in sub-rule (3),– \n(i) \npossesses educational qualifications which are considered interchangeable \nwith, or equivalent to, the qualification prescribed in the relevant recruitment \nrules; or  \n(ii) \nfulfils the prescribed qualifications and the conditions for initial \nappointment to the post in the relevant rules except the condition relating \nto prescribed experience, the appointing authority may, for reasons to be \nrecorded in writing, relax the requirement of educational qualifications or, \nas the case may be, the prescribed experience]. \n \n4.  \n(1) In each Ministry, Division, Department or Office of the Federal \nGovernment, there shall be one or more Departmental Promotion Committees, and \nDepartmental Selection Committees, the composition of which shall be determined by the \nMinistry or Division concerned in consultation with the Establishment Division. \n \n(2) \nEach such Committee shall consist of at least three members one of whom \nshall be appointed Chairman. \n \n5. \n Where an appointing authority for @@[posts in basic pay scales 15 and below \nand equivalent] does not accept the recommendation of a Departmental Selection or \nDepartmental Promotion Committee, it shall record reasons therefor and obtain orders of the \nnext higher authority. \n                                                          \n* Subs. vide Establishment Division Notification S.R.O. No. 742(I)/2002, dated 28-10-2002. \n** Added vide Establishment Division Notification S.R.O. No. 57(1)/93, dated 25-1-1993. \n Subs. vide Estt. Div.‘s S.R.O No. 855(I)/2019 dated 19-07-2019. \n@ Added vide Establishment Division Notification S.R.O. No. 961(1)/99, dated 25-8-1999. \n@@ Added vide Establishment Division Notification S.R.O. No.961(I)/99, dated 25-8-1999. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 329 \n \n \n \n* [6. **[(1)] The appointing authority specified in column (3) of the table below \nshall be competent to make appointment to the various posts in the basic pay scales specified \nin column (2) of that table. \nTABLE \n \nS.No. \nBasic Pay Scale of Posts \nAppointing Authority \n(1) \n(2) \n(3) \n1. \nPosts in basic pay scales 20 and \nabove or equivalent. \nPrime Minister. \n2. \nPosts in basic pay scales 17 to 19 or \nequivalent. \nSecretary of the Ministry or Division \nconcerned. \n3. \nPosts in basic pay scale 16 or \nequivalent. \nAn officer notified by the Secretary of \nthe Ministry or Division concerned. \n4. \nPosts in basic pay scales 3 to 15 or \nequivalent. \nAn officer notified by the Secretary of \nthe Ministry or Division concerned. \n5. \nPosts in basic pay scales 1 and 2 or \nequivalent. \nAn officer notified by the Secretary of \nthe Ministry or Division concerned]. \n \n \n@[Provided that appointment to posts in Basic Pay Scales 20 and above or \nequivalent in the President‘s Secretariat shall be made by the President]. \n \n \n@@[(2) Notwithstanding anything contained in sub-rule (1), the Appointing \nAuthority specified in column (4) of the table below shall be competent to make \nappointments to the posts specified in column (3) of that table in the department specified in \ncolumn (2) thereof. \n \n \n \n                                                          \n* Subs. vide Estt. Div.‘s Notification S.R.O.No.276(I)/2000, dated 25-5-2000. \n** Renumbered vide Estt. Div.‘s Notification S.R.O. No.829(I)/2000, dated 16-11-2000. \n Subs. vide Estt. Div.‘s Notification S.R.O. No.1(I)/2003, dated 1-1-2003 w.e.f. 23.11.2002. \n@ Added vide Estt. Div.‘s Notification S.R.O. No.607(I)/2002, dated 10-9-2002. \n@@ Added vide Estt. Div.‘s Notification S.R.O. No.829(I)/2000, dated 16-11-2000. \n\nPage -330                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nTABLE \n \nSl. # \nName of Department \nBasic Pay Scale of posts \nAppointing Authority \n1 \n2 \n3 \n4 \n1. \nPakistan \nAudit \nDepartment and Officers \nof \nInter-Departmental \nCadre of Pakistan Audit \n& Accounts Group* \n(i) \n17 to 19 or \nequivalent. \n(ii) \n16 or equivalent. \n \n(iii) 3 to 15 or equivalent. \n(iv) 1 to 2 or equivalent. \nAuditor-General of Pakistan. \n \nAn officer notified by the Auditor-\nGeneral of Pakistan. \nAn officer notified by the Auditor-\nGeneral of Pakistan. \nAn officer notified by the Auditor-\nGeneral of Pakistan]. \n** [2. \nIntelligence Bureau \n(i) \n17-19 or equivalent \n(ii) \n1-16 or equivalent \nDirector-General Intelligence Bureau. \nOfficer(s) notified by the Director General, \nIntelligence Bureau]. \n***[3. \nController General of \nAccounts \n(i) \nBS-17 & 18 and \nequivalent posts in \nthe offices specified \nin Section 6 of the \nController General \nof Accounts  \n(Appointment, \nFunctions and \nPowers) Ordinance, \n2001 (XXIV of \n2001). \n(ii) \nBS 1-16 or \nequivalent posts in \nthe offices specified \nin Section 6 of the \nController General \nof Accounts \n(Appointment, \nFunctions and \nPowers) Ordinance, \n2001 (XXIV of \n2001). \nController General of Accounts \n \n \n \n \n \n \n \n \n(Officer(s) notified by Controller General \nof Accounts. \n \n \n@[4. \nDirectorate General, Inter \nServices Intelligence \n(i) \nBS-17 to BS-19 \n(ii) \nBS-1 to BS-16 \nDirector General, ISI \nDirector General (Personnel), ISI  \nPART II – APPOINTMENTS BY PROMOTION OR TRANSFER \n \n7. \n @@[Promotions and transfer to posts in basic pay scales 2 to 18 and \nequivalent shall be made on the recommendation of the appropriate Departmental \n                                                          \n* Now Pakistan Audit and Accounts Service vide Estt. Div.‘s OM No. 1/17/92-CP I dated 10-12-2002. \n** Added vide Estt. Div.‘s Notification S.R.O. No.891(I)/2000, dated 14-12-2000. \n*** Substituted vide S.R.O. No. 630(I)/2011, dated 13-6-2011. \n@Added vide S.R.O No. 720 (I)/2021vide Notification No. F.16/38/99-R-II dated 04-06-2021. \n@@ Subs vide Estt. Div.‘s Notification S.R.O. No. 430(I)/2000, dated 26-6-2000. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 331 \n \n \nPromotion Committee and promotions and transfer to posts in basic pay scales 19 to 21 and \nequivalent shall be made on the recommendation of the Selection Boards]. \n  \n*[7-A. (1) The Competent Authority may approve the promotion of an officer or \nofficial from the date on which the recommendation of the Central Selection Board or, as, \nthe case may be, the Departmental Promotion Committee was made. \n \nNotwithstanding anything in FR 17 the officer or official who expires or \nsuperannuates after the recommendations of the Central Selection Board or the Departmental \nPromotion Committee and before the issuing of the notification, shall stand exempted from \nassumption of the charge of the higher post. The Principal Accounting Officer or an Officer \nso authorized, will give a certificate to the effect that the officer or official has expired or \nsuperannuated]. \n \n8.  \nOnly such persons as possess the qualifications and meet the conditions laid \ndown for the purpose of promotion or transfer to a post shall be considered by the \nDepartmental Promotion Committee or the Central Selection Board, as the case may be. \n \n[8-A. No promotion on regular basis shall be made to posts in basic pay scales [17] \nto 22 and equivalent unless the officer concerned has completed such minimum length of \nservice, attended such training and passed such departmental examination, as may be prescribed \nfrom time to time]. \n \n8-B. (1) Where the appointing authority considers it to be in the public interest to \nfill a post reserved under the rules for departmental promotion and the most senior civil \nservant belonging to the cadre or service concerned who is otherwise eligible for promotion \ndoes not possess the specified length of service the authority may appoint him to that post on \nacting charge basis. \n \n(2)    @[omitted]  \n \n(3) \nIn the case of a post in @@[basic pay scales 17 to 22 and equivalent], reserved \nunder the rules to be filled by initial appointment, where the appointing authority is satisfied \nthat no suitable officer *[drawing pay in basic pay scale] in which the post exists is available \nin that category to fill the post and it is expedient to fill the post, it may appoint to that post \non acting charge basis the most senior officer otherwise eligible for promotion in the \norganization, cadre or service, as the case may be, in excess of the promotion quota. \n \n(4) \nActing charge appointment shall be made against posts which are likely to \nfall vacant for a period of six months or more. Against vacancies occurring for less than six \nmonths, current charge appointment may be made according to the orders issued from time \nto time. \n                                                          \n* Added vide Estt. Division‘s Notification No. S.R.O 733(1)/2005, dated 22-7-2005. \n Subs. vide Estt. Div.‘s Notification S.R.O. No.850(I)/98, dated 25-7-1998. \n Amended vide Estt. Div.‘s Notification SRO No. 835(I)/2000, dated 17-11-2000. \n@Omitted vide Establishment Division‘s Notification S.R.O No.269(I)/2000, dated 19-5-2000. It provided that as \nlong as a civil servant holds the acting charge appointment, a civil servant junior to him shall not be considered for \nregular promotion but may be appointed on acting charge basis on a higher post. \n@@ Subs. vide Establishment Division‘s Notification S.R.O. No. 146(I)/84, dated 9-2-1984. \n\nPage -332                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n(5) \nAppointment on acting charge basis shall be made on the \nrecommendations of the Departmental Promotion Committee or the Central Selection Board, \nas the case may be, save in the case of [post in basic pay scale 22 and equivalent] \n \n(6) \nActing charge appointment shall not amount to appointment by promotion on \nregular basis for any purpose including seniority. \n \n(7) \nActing charge appointment shall not confer any vested right for regular \npromotion to the post [ ] held on acting charge basis. \n \n9. \nAppointments by transfer shall be made from amongst the persons holding \nappointment on a regular basis in *[posts in the same basic pay scale or equivalent to or \nidentical with the posts to be filled]. \nPART III __ INITIAL APPOINTMENT \n \n10.  **[Initial appointment to the All-Pakistan Services, the Civil Services of the \nFederation and posts in connection with the affairs of the Federation in basic pay scales 16 \n& above or equivalent, except those which under the Federal Public Service Commission \n(Functions) Rules, 1978, do not fall within the purview of the Commission, shall be made \non the basis of tests and examinations to be conducted by the commission] ; and \n \n11. \n**[Initial appointments to posts in basic pay scales 1 to 15 and equivalent, \nshall be made on the recommendations of the Departmental Selection Committee after the \nvacancies have been advertised in newspapers]. \n \n12. \n A candidate for initial appointment to a post must possess the educational \nqualifications and experience and, except as provided in the rules framed for the purpose of \nrelaxation of age limit, must be within the age limit as laid down for the post [ ] ;  \n \n***[Provided that unless otherwise specified in the method of appointment, \nqualifications and other conditions applicable to a post as laid down under sub rule (2) of rule \n3, the experience prescribed for initial appointment shall be the post-qualification \nexperience]. \n \n@[12-A. Alteration in the date of birth.–The date of birth once recorded at the \ntime of joining government service shall be final and thereafter no alteration in the date \nof birth of a civil servant shall be permissible]. \n \n \n13.  A candidate for appointment shall be a citizen of Pakistan; \nProvided that this requirement may be relaxed with the approval of the \nEstablishment Division: \nProvided further that, in the case of candidates to be appointed on temporary \nbasis to posts in the Pakistan Missions abroad, such relaxation shall not be accorded for a \nperiod exceeding one year at a time. \n                                                          \n Subs. vide Establishment Division Notification S.R.O. No. 146(I)/84, dated 9-2-1984. \n** Subs. vide Establishment Division Notification S.R.O. No. 773(I)/2013, dated 28-07-2003. \n Omitted and added vide Estt. Div.'s Notification S.R.O No. 970(I)/98, dated 9-9-1998. \n@ Subs. vide Establishment Division Notification S.R.O. No. 520(I)/2000, dated 31-7-2000. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 333 \n \n \n \n14. \nVacancies in the undermentioned posts shall be filled on All-Pakistan \nbasis in accordance with the merit and provincial or regional quotas *[as prescribed \nbelow: \n \nMerit  \n \n \n \n \n \n \n7.5% \n \nPunjab (including Federal Area of Islamabad) \n  \n50% \n \nSindh \n \n \n \n \n \n \n19% \n \n \nThe share of Sindh will be further  \n \n \nSub-allocated in the following ratio: \n \n \nUrban areas namely Karachi, Hyderabad \n \n40% of 19% \n \n \nand Sukkar  \n \n \n \n \nor 7.6% \n \n \nRural areas i.e. rest of Sindh excluding Karachi  \n60% of 19% \n \n \nHyderabad and Sukkar. \n \n \n \nor 11.4% \n \nKhyber Pakhtunkhwa \n \n \n \n \n11.5% \n \nBalochistan \n \n \n \n \n \n6% \n \n \nNewly merged Districts of Khyber Pakhtunkhwa (Ex-FATA)    3% \n(This share shall not be merged into Khyber Pakhtunkhwa and be observed \nindependently for next 10 years in conjunction with the ten-year Development \nPlan devised to bring the Ex-FATA at par with the Khyber Pakhtunkhwa \nsocially and economically). \nGilgit-Baltistan  \n \n \n \n \n1% \nAzad Kashmir    \n \n \n \n \n2%] \n (i) \nAll posts in [basic pay scales 16 and above and equivalent]. \n (ii) Posts in **[basic pay scales [6 to 15] and equivalent] in offices, which \nserve the whole of Pakistan.  \n \n @[Provided that if no suitable person holding the domicile of the Province or \nRegion to which a vacancy has been earmarked and fulfilling the prescribed \nqualifications is found even after the vacancy has been advertised twice, the appointing \nauthority may fill up the vacancy on open merit on contract in the following manner, \nnamely:— \n(i) \ncontract appointment shall be made initially for a period of one year, \nand if the post falls under the purview of the Federal Public Service \nCommission, the Commission shall be informed about contract \nappointment; \n(ii) \nif nomination is not received from the Federal Public Service \nCommission within one year, contract appointment may in the public \ninterest be extended for another one year; and  \n(iii) the Federal Public Service Commission shall ensure that the \nnominations of the qualified candidates are made within a period of \ntwo years. If Federal Public Service Commission does not find a \n                                                          \n* Subs. & Inserted vide Establishment Division‘s S.R.O No. 747(1)/2020 dated 19-08-2020. \n Subs. vide Establishment Division‘s Notification S.R.O NO. 146(I)/84, dated 9-2-1984. \n Subs.vide Estt. Div.‘s S.R.O No. 634(I)/2019 dated 17-06-2019. \n@ Subs. and added vide Establishment Division‘s Notification S.R.O. No. 784(I)/2002, dated 7-11-2002.  \n\nPage -334                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nsuitable candidate, it shall advise the appointing authority, for the \nextension in the contract]. \n \n[Provided further that where the post of Head of an Organization is reserved \nfor promotion and in the absence of suitable person, the post is required to be filled by \ninitial appointment in accordance with the provisions of Recruitment Rules, the \nappointing authority may fill up the vacancy on open merit on contract basis and where \nsuch post is reserved for initial appointment, it may be filled on regular basis on open \nmerit.]  \n \n15. \nVacancies in posts in [basic pay scales [6 to 15] and equivalent] in \noffices which serve only a particular province or region shall be filled by appointment of persons \ndomiciled in the province or region concerned ***[strictly in accordance with the provisions \ncontained in the recruitment rules of the post concerned] @[:] \n \n@[Provided that vacancies in such posts in basic pay scales 6 to 15 and equivalent \nwhich serve only the region of Islamabad Capital Territory (ICT) shall not, at any time by initial \nappointment, be filled less than fifty percent of persons domiciled in the ICT.  \n \nProvided further that the first proviso shall not be applicable to the vacancies in posts, \nas specified in clause (ii) of rule 14, in such offices of the Federal Government whose functional \njurisdiction extends beyond the region of Islamabad Capital Territory e.g. Federal \nMinistries/Divisions, Regulatory Authorities, Corporations/Departments with a federal charter \nextending beyond Islamabad Capital Territory. In such organizations, regional/provincial quotas \nshall be applicable.]  \n \n16.  Vacancies in posts in **[basic pay scales @@[1 to 5] and equivalent] shall \nordinarily be filled on local basis @@@[**] #[:] \n \n#[Provided that vacancies in such posts in basic pay scales 1 to 5 and equivalent \nin all offices situated within ICT shall not, at any time by initial appointment, be filled \nless than fifty percent from amongst the persons domiciled in the ICT.]  \n \n17. \n##[Except any law provides otherwise, a candidate for] appointment must \nbe in good mental and bodily health and free from any physical defect likely to interfere \nwith the discharge of his duties. A candidate who after such medical examination as \nGovernment may prescribe is found not to satisfy these requirements, shall not be appointed. \nPART-IV.—  AD-HOC AND TEMPORARY APPOINTMENTS \n \n18. ###[When under the Federal Public Service Commission (Functions) Rules, \n1978, a post is required to be filled through the Commission, the appointing authority \n                                                          \n Inserted vide S.R.O No. 208(I)/2017 dated 28-03-2017. \n Subs.vide Establishment Division Notification S.R.O. No. 146(I)/84, dated 9-2-1984. \n Subs. & Ins. vide Estt. Div.‘s S.R.O No. 634(I)/2019 dated 17-06-2019. \n@ Subs. & added vide Establishment Division‘s S.R.O No.791(I)/2020 dated 24-08-2020. \n@@ Subs. vide Estt. Div.‘s S.R.O No. 634(I)/2019 dated 17-06-2019. \n@@@ The word ―through balloting‖ Omitted vide Estt. Div.‘s S.R.O No. 198(I)/2020 dated 11-03-2020. \n# Subs. & added vide Establishment Division‘s S.R.O No.791(I)/2020 dated 24-08-2020. \n## Subs.vide Estt. Div.‘s S.R.O No. 855(I)/2019 dated 19-07-2019. \n### Subs. vide Establishment Division S.R.O. No.122(I)/2000, dated 15-3-2000. \n \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 335 \n \n \nshall forward a requisition to the Commission on a prescribed form immediately. In \nexceptional cases, ad-hoc appointment may, however, be made for a period of six months \nor less with prior clearance of the Commission as provided in rule 19. \n \n 19.  When the appointing authority considers it to be in public interest to fill a \npost falling within the purview of the Commission urgently pending nomination of a \ncandidate by the Commission, it may proceed to fill it on ad-hoc basis for a period of six \nmonths or less after obtaining prior clearance of the Commission. The post shall be \nadvertised and the same procedures as laid down for initial appointment in Part III shall \nbe followed in making ad-hoc appointments]. \n \n 20.   Short term vacancies in the posts falling within the purview of the \nCommission and vacancies occurring as a result of creation of temporary posts for a \nperiod not exceeding six months, may be filled by the appointing authority otherwise that \nthrough the Commission on a purely temporary basis after advertising the vacancy. \n \n*20A.  Appointment on deputation.— (1) A person in the service of a Provincial \nGovernment or an autonomous, semi-autonomous body or corporation or any other \norganization set-up, established owned, managed or controlled by the Federal Government \nwho possesses the minimum educational qualifications, experience or comparable length of \nservice prescribed for a post shall be eligible for appointment to the said post on deputation for \na period not exceeding three years which may be extended for another period of two years on \nsuch terms and conditions as may be sanctioned [by the appointing authority] in consultation \nwith the lending Organization. \n \n(2) \nSubject to any rule or orders on the subject **[*****] a civil servant who \nfulfills the conditions and is considered suitable may be sent on deputation to an \nautonomous, semi-autonomous body or corporation established by law or to the \nProvincial Government on such terms and conditions as may be decided by the lending \nand borrowing organizations. \n \n(3) \nIn case of appointment under sub-rule (1) or sub-rule (2) pension contribution \nshall invariably be made by the borrowing organizations. \n \n*** Provided that posting of serving husband and wife at the same station, unmarried \nfemale government servants at the place of residence of their parents/family and that of \nmarried female government servants at the place of residence/posting of their husbands who \nare not in government employment shall be exempted from the said rule.  \n@PART V –- PROBATION \n \n21. (1) Persons appointed by initial appointment, promotion or transfer shall be on \nprobation for a period of one year. \n \n(2) \nThe period of probation may be curtailed for good and sufficient reasons, \nto be recorded, or, if considered necessary, it may be extended for a period not exceeding \none year as may be specified at the time of appointment. \n                                                          \n* Inserted vide Estab. Div. Notification No. 3/54/2006-R.2, dated the 3rd May, 2007. \n Subs. & omitted vide Estt. Div.‘s S.R.O No. 855(I)/2019 dated 19-07-2019. \n*** Inserted vide Estt. Division‘s Notification S.R.O No.375(I)/2012 dated 16-04-2012.  \n@ Added vide Establishment Division Notification S.R.O. No. 968(I)/82, dated 21-9-1982. \n\nPage -336                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n(3) \nOn the successful completion of probation period, the appointing authority \nshall, by specific order, terminate the probation. \n \n(4) \nIf no order is issued under sub-rule (3), on the expiry of the first year of \nprobation period, the period of probation shall be deemed to have been extended under sub-\nrule (2): \n \nProvided that, subject to the provisions of proviso to sub-section (2) of section 6 of the \nCivil Servants Act, 1973 in the absence of an order under sub-rule (3), the period of probation \nshall, on the expiry of the extended period under sub-rule (2), be deemed to have successfully \nbeen completed. \n[Authority:— Estt. Div.‘s Notification S.R.O.No.1498(I)/73, dated 20-10-1973]. \n \n1.3 \nAmendment in the Recruitment  \nRules of Civil Posts \n \nIn pursuance of sub-rule(2) of rule 3 of the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973 recruitment rules of civil posts are made by \nMinistries/Divisions in consultation with the Establishment Division. Where the \nrecruitment rules provide for filling a post through promotion, the following standard \nproviso is laid down in Rule-2 (Method of Appointment):— \n―Provided that if no suitable person is available for promotion, \nthe post or posts reserved for promotion shall be filled by \ninitial appointment and failing that by transfer.‖ \n \n2. \nSometimes it may be necessary, in the public interest, to fill promotion \nposts through temporary transfer / posting of a highly qualified civil servant or by \ndeputation of a highly qualified employee of a public sector corporation. In order to make \nan enabling provision for this purpose in the recruitment rules, the Chief Executive has \nbeen pleased to approve that the following proviso shall be added below the above cited \nproviso in the recruitment rules of all civil posts:- \n―Provided further that if no suitable person is available for \npromotion to a post, it may be filled, in the public interest, by \ntemporary transfer/ posting of a civil servant, or by deputation \nof an employee of a public sector corporation, in consultation \nwith his appointing authority‖ \n \n3. \nSimilar proviso may be incorporated in recruitment rules that may be \nmade by Ministries/Divisions in future.  \n [Authority:– Estab. Div.‘s OM No. 9/2/2002-R.5, dated 28th October, 2002] \n \n1.4 \nCivil Servants (Confirmation) Rules, 1993 \n \nIn exercise of the powers conferred by section 25 of the Civil Servants Act, 1973 \n(LXXI of 1973), the President is pleased to make the following rules, namely:- \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 337 \n \n \n \n1. \nShort title, Commencement and application.– (1) These Rules, may be \ncalled the Civil Servants (Confirmation) Rules, 1993.  \n \n(2) \nThey shall come into force at once. \n \n(3) \nThey shall apply to all civil servants. \n \n2.  \nDefinitions.– In these Rules, unless there is anything repugnant in the subject \nor context, \n(a)  \n―Foreign Service‖ means service in which a civil servant receives his pay \nwith the sanction of Government from any source other than the Federal \nConsolidated Fund; and \n(b)  ―lien‖ means the title of a civil servant to hold substantively a post on which \nhe has been confirmed. \n \n3. \nGeneral Principles of confirmation.– (1) A civil servant initially appointed \nto a post, on probation including a civil servant promoted or appointed to a post on transfer, \nshall on satisfactory completion of his probation, be eligible for confirmation in that post: \n \nProvided that the confirmation shall be made only against a permanent post: \n \nProvided further that two or more civil servants shall not be confirmed in the same \npost and at the same time or in a post on which another civil servant holds a lien: \n \nProvided also that a civil servant shall not be confirmed on two or more posts at the \nsame time. \n \n(2) \nA civil servant shall be considered for confirmation strictly in order of his \nseniority. \n \n(3)  No confirmation shall be made against the post vacated on dismissal, \nremoval or compulsory retirement of a civil servant until his appeal against such dismissal \nor, as the case may be, removal or retirement is finally decided. \n \n4. \nThe confirmation shall be made on the recommendations of the Confirmation \nCommittee constituted for the purpose and with the approval of the authorities specified \nbelow:—  \nPosts \nComposition of the Committees \nConfirming \nauthorities \nRemarks \n1 \n2 \n3 \n4 \nPosts in BPS 20 \nand above \nSecretary of the Administrative Ministry or \nan \nauthority \ncontrolling \nthe \nService/ \nCadre/Post \nas \nChairman, \nAdditional \nSecretary or a Joint Secretary  where there is \nno Additional Secretary in the Ministry \nconcerned, \nand \nAddl. \nSecretary \nEstt. \nDivision as Members.  If posts are in an \nAttached Department or Subordinate Office, \nthe Head of the Attached Department or \nHead of Office, who controls the particular \nService/ Cadre/Post may be appointed as Co-\nopted Member. \nPrime Minister \n \n\nPage -338                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nPosts \nComposition of the Committees \nConfirming \nauthorities \nRemarks \n1 \n2 \n3 \n4 \nPosts in BPS 17 to \n19 \n \nAdditional Secretary or Joint Secretary \nwhere there is no Additional Secretary in the \nAdministrative Ministry controlling the \nService/Cadre/ Post as Chairman, and a Joint \nSecretary and a Senior Deputy Secretary of \nthe Ministry concerned as Members. If posts \nare in an Attached Department or a \nSubordinate Office, the head of the Attached \nDepartment or Head of Office who controls \nthe particular  Service/ Cadre/Post may be \nappointed as Co-opted Member. \nSecretary of the \nAdministrative \nMinistry/Division \nwho controls the \nparticular \nService/ \nCadre/Post. \n \n \nFOR POST IN BPS 3 TO 16 \nPosts in BPS 11 to \n16 \nAn Officer holding the post in BPS 20 as \nChairman and two officers holding the \npost in BPS 19 as Members. \nSecretary of the \nMinistry/ Division \nconcerned or Head \nof \nDepartment \nprovided \nhe \nis \nholding the post in \nBPS 20 or above. \nThe Administrative \nMinistry \nwill \nconstitute \nseparate \ncommittees for posts \nin \nthe \nMinistries/ \nDivisions \nand \nAttached Departm-\nents/ \nSubordinate \nOffices. \nPosts in BPS 10 \nand below: \nAn Officer in BPS 19 as Chairman and \ntwo Officers in BPS 18 as Members. \nFOR POSTS IN BPS 1 TO 2 \n \n \nDy. Secretary of the Ministry/ Division \nconcerned or Head of Deptt. or Head of \nOffice  provided he is holding the post in \nBPS 19 or above. \n \n \n \n \n \n[Provided that in case no post of Joint Secretary or Deputy Secretary exists or the \nnumber of such officers in less than the required number in the administrative Ministry or \nDivision for the constitution of the Confirmation Committee, other officers of BPS 20 and \nBPS 19 in the concerned Ministry or Division may be included in the Committee: \n \nProvided further that in case there is no post in BPS 20 and BPS 19, officer of one-\nstep below status in the concerned Ministry or Division may be included in the Confirmation \nCommittee with the approval of Establishment Division]. \n \n5. \nAcquiring of lien.- (1) On confirmation in a permanent post, a civil servant \nshall acquire a lien in that post and shall retain it during the period when he— \n                                                          \n Added by SRO No. 104(I)/97, dated 4.2.1997.  \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 339 \n \n \n(a) \nholds a temporary post other than a post in a service or cadre against which \nhe was originally appointed; \n(b) \nholds a post on deputation with a foreign government, an international \norganisation, a multinational corporation or any other organisation outside \nPakistan; \n(c) \nholds a post in Foreign Service in Pakistan; \n(d) \nis on leave; \n(e) \nis called for duty in the Armed Forces as reservist of Armed Forces of \nPakistan; \n(f) \nis under suspension; and \n(g) \nis on joining time on transfer to another post. \n \n(2) \nA civil servant acquiring lien as referred in sub-rule (1), shall cease to hold \nlien acquired previously on any other post. \n \n6. \nTermination of lien.- (1) The lien of a civil servant who is reduced in rank \nor reverted to a lower post as a consequence of action taken against him under the \nGovernment Servants (Efficiency and Discipline) Rules, 1973, shall be terminated against \nthe post from which he is reduced in rank or, as the case may be, reverted to a lower post: \n \nProvided that such civil servant shall acquire a lien against the lower post. \n \n(2) \nA civil servant shall cease to hold lien against a post if he takes up an \nappointment on selection in an autonomous body under the control of Federal Government, \nProvincial Government, local authority or private organisation. \n \n(3) \nNotwithstanding the consent of a civil servant, his lien on a post under the \nFederal Government shall not be terminated until he acquires lien on any other post. \n \n(4) \nA confirmed civil servant who, of his own accord, joins some other service, \npost or cadre on regular basis shall have, after being selected through a regular selection \nprocess, the right of reversion to the previous post against which he shall hold lien only \nduring the period of his probation on his new service, post or cadre. \n \n7.  \nRepeal.—All existing orders and instructions relating to confirmation of civil \nservants issued from time to time are hereby repealed. \n[Authority:– Estt. Div.‘s Notification No. S.R.O. 285(1)/93, dated 15-4-1993]. \n \n \n \n \n \n \n \n \n                                                          \n Implies deputation. \n\nPage -340                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nI. \nGENERAL CONDITION FOR APPOINTMENTS \n2.1 \nConditions for Appointment, Promotion \nand Transfer Rules for Assistant Incharge,  \nStenotypist, Assistant, UDC and LDC \n \nIn exercise of the powers conferred by sub-rule (2) of rule-3 of the Civil \nServants (Appointment, Promotion and Transfer) Rules, 1973, the following method, \nqualifications and other conditions are laid down for appointment to the under-mentioned \nministerial posts in the Ministries/ Divisions/Departments of the Federal Government:—  \nSl. No. \nDesignation of Post \nBPS \n1. \n[**] \n* [**] \n2. \nStenotypist \n(Upgraded BPS-14 w.e.f. 23rd December,2011 vide \nFinance Division‘s O.M.No.19(55) Legal-II/2010-\n1055) \n14 \n3. \nAssistant \n*15 \n4. \nU.D.C.  \n*11 \n5. \nL.D.C  \n*09 \nMETHOD OF APPOINTMENT \n \n2. \nThe method of appointment to the posts shall be as under:— \nSl. \nNo. \nDesignation and BPS of the post \nMethod of Appointment \nBy Promotion \n% \nBy initial \nappointment  % \n1. \n*[***] \n*[**] \n*[*] \n2. \nStenotypist (BPS 14) \n— \n100% \n3. \nAssistant *(BPS 15)  \n50% \n50% \n4. \nU.D.C. *(BPS 11)  \n50% \n50% \n5. \nL.D.C. *(BPS 09)  \n*20% \n*80% \nProvided that: \n(i) \nif no suitable person is available/eligible for promotion to the posts of \nAssistant Incharge the posts shall be filled in by transfer. \n(ii) \nfailing promotion, the posts of Assistant, U.D.C. and L.D.C. shall be filled \nin by initial appointment and failing that by transfer: \n(iii) failing initial appointment, the post of Stenotypist shall be filled in by \nappointment by transfer. \n                                                          \nDeleted & subs. vide Estt. Div.‘s Notification S.R.O No.920(I)/2016 dated 22-09-2016. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 341 \n \n \nCONDITIONS FOR PROMOTION \n \n3.  \nPromotion to posts in column (2) below shall be made by selection from \namongst persons holding posts specified in column (3) on a regular basis and fulfill the \nconditions prescribed in column (4). \nSl. \nNo. \nDesignation and BPS of \nthe post \nPerson eligible \nConditions of eligibility \n(1) \n(2) \n(3) \n(4) \n1. \n[***] \n*[***] \n*[*****] \n2. \nAssistant (BPS 15)* \nU.D.C (BPS-11)* \n03 years service as U.D.C \n*[6 weeks Basic IT Training Course (including \nMS Office conducted by NITB)] \n3. \nU.D.C. (BPS 11)* \nL.D.C. (BPS-09)* \n03 years service as L.D.C \n*[3 weeks Basic IT Training Course (including \nMS Office conducted by NITB)] \n[4. \nL.D.C. (BPS 09) \nEmployees holding \nposts in BPS-08 and \nbelow. \n(i) Matric with a minimum typing speed of 30 \nw.p.m. \n(ii) 3 weeks Basic IT Training Course \n(including MS Office conducted by \nNITB)] \n \n[Provided that, subject to prescribed eligibility criteria, an official who is \nlikely to retire, within two years from service, on attaining the age of superannuation, \nshall be exempted from the mandatory training of NITB.]  \nQUALIFICATION, EXPERIENCE AND AGE LIMIT  \nFOR INITIAL APPOINTMENT \n \n4.  \nOn the closing date for receipt of applications as fixed in the relevant \nadvertisement, a candidate for initial appointment to a post must possess the educational \nqualifications and experience and must be within the age limit as mentioned against the \npost concerned in the Schedule to this notification: \nProvided that the maximum age limit shall be relaxed in respect of the \ncandidates specified, and to the extent indicated, in the Initial Appointment to Civil Posts \n(Relaxation of Upper Age Limit) Rules, 1993, as amended from time to time. \nQUALIFICATIONS / CONDITIONS FOR  \nAPPOINTMENT BY TRANSFER \n \n5.  \nAppointment by transfer shall be made in accordance with the provisions \nof Rule-7 and 9 of Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \nPROBATION \n \n6.  \nPersons appointed by promotion or initial appointment or transfer shall be \non probation in accordance with the provision of Section 6 of Civil Servants Act, 1973 read \nwith Rule 21 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n                                                          \n Deleted & subs. vide Estt. Div.‘s Notification S.R.O No. 920(I)/2016 dated 22-09-2016. \n Subs. vide Establishment Division‘s S.R.O No. 286(I)/2020 dated 12th March, 2020. \n Inserted vide Establishment Division‘s Notification S.R.O No. 1455(I)/2020 dated 29-12-2020. \n\nPage -342                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n \n7.  \nThe Recruitment Rules of Ministerial posts notified vide S.R.O. No. \n1077(I)/2005, dated 15-10-2005, amended from time to time, are hereby repealed. \nSCHEDULE \n(See para 4) \nS. \nNo. \nDesignation and BPS of \nthe post \nQualification/ Experience \nAge Limit \nMinimum \nMaximum \n1. \nStenotypist(BPS-14) \n(i) Intermediate. \n(ii) Minimum speed of 80/40 w.p.m in \nshorthand/typing respectively. \n(iii) Must be computer literate \n18 years \n25 years \n2. \nAssistant (BPS-15) \nGraduate \n*[6 weeks Basic IT Training Course \n(including MS Office conducted by \nNITB)] \n18 years \n28 years \n3. \nU.D.C (BPS-11)* \nIntermediate  \n*[3 weeks Basic IT Training Course \n(including MS Office conducted by \nNITB)] \n18 years \n25 years \n4. \nL.D.C. (BPS-09)* \n(i) Matric. \n(ii) Minimum typing speed of 30 w.p.m  \n(iii)*[3 weeks Basic IT Training Course \n(including MS Office conducted by NITB)] \n18 years \n25 years \n \n \n[Authority:– Estt. Div.‘s SRO 139(I)/2012, dated 31st January, 2012] \n2.2 \nConditions for Appointment, Promotion and Transfer Rules  \nfor Private Secretary, Superintendent and **Assistant Private \nSecretary  \n \nIn exercise of powers conferred by sub-rule (2) of rule-3 of the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973, and Section-7 (1)(b)(i)&(ii) of \nFPSC Ordinance, 1977 (XLV of 1977), the following method, qualifications and other \nconditions are laid down for appointment to the following posts in the \nMinistries/Divisions/ Departments of the Federal Government:— \nS.No. \nDesignation \nBPS \n1. \nPrivate Secretary \n17 \n2. \nSuperintendent  \nGrant \nBPS-17 \nw.e.f. \n10th \nSeptember,2014 \nvide \nFinance \nDivision \nO.M.No.1(3)/R-I/2010/2014. \n16 \n3. \nAssistant Private Secretary \n(Upgraded BPS-16 w.e.f. 23rd December, 2011 vide Finance Division‘s \nO.M.No.19(55) Legal-II/2010-1055 and re-designated as Assistant Private \nSecretary w.e.f. 28th Feb.,2013 vide Finance Division‘s O.M.No.1(110)-R-\nI/2012-124-13). \n16 \n                                                          \n Subs. vide Estt. Div.‘s Notification S.R.O No.920(I)/2016 dated 22-09-2016. \nThe brackets/words/figures ―Stenographer (BPS-16)‖, wherever occurring shall be substituted with the \n brackets/words/figures ―Assistant Private Secretary (BPS-16)‖ vide Establishment Division‘s S.R.O No. \n 785(I)/2013 dated 23-07-2013.  \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 343 \n \n \nMETHOD OF APPOINTMENT \n \n2. \nThe method of appointment to the posts shall be as under:— \nSl. \nNo. \nDesignation and BPS of the post \nMethod of Appointment \nBy Promotion \n(%) \nBy initial \nappointment \n(%) \n(1) \n(2) \n(3) \n(4) \n1. \nPrivate Secretary (BPS-17) \n100% \n— \n2. \nSuperintendent (BPS-16) \n100% \n— \n3. \nAssistant Private Secretary (BPS-16)  \n50% \n50% \n \nProvided that:— \n(i) if no suitable person is available/eligible for promotion to the posts of \nSuperintendent and Private Secretary the posts shall be filled by transfer. \n(ii) failing initial appointment the posts of *Stenographer shall be filled in by \ntransfer.  \nCONDITIONS FOR PROMOTION \n \n3.  \nPromotion to posts in column (2) below shall be made by selection from \namongst the persons who hold the posts specified in column (3) on a regular basis and \nfulfill the conditions of eligibility as  prescribed in column (4):— \nSl. \nNo. \nDesignation and BPS  \nof the post \nPerson eligible \nConditions of eligibility \n(1) \n(2) \n(3) \n(4) \n1. \nPrivate Secretary (BPS-17) \n*Assistant Private Secretary (BPS-16) 03 years service as *Assistant \nPrivate Secretary. \n2. \n*Assistant Private Secretary \n(BPS-16) \nStenotypist (BPS-14) \n03 years service as \nStenotypist. \n3. \nSuperintendent (BPS-16) \nAssistant Incharge (BPS-15)/ \nAssistant (BPS-15) \n03 years service as Assistant \nIncharge or 05 years service \nas Assistant. \n \nQUALIFICATION, EXPERIENCE AND AGE LIMIT  \nFOR INITIAL APPOINTMENT \n \n4.  \nA candidate must possess the educational qualifications and must be \nwithin the age limits as mentioned against the posts concerned in the Schedule to this \nNotification provided that:— \n(i) \nthe maximum age limit shall be relaxed in respect of the candidates \nspecified and to the extent indicated in the Initial Appointment to Civil \nPosts (Relaxation of Upper Age Limit) Rules,1993 as amended from time \nto time; and \n                                                          \nThe brackets/words/figures ―Stenographer (BPS-16)‖, wherever occurring shall be substituted with the \n brackets/words/figures ―Assistant Private Secretary (BPS-16)‖ vide Establishment Division‘s S.R.O No. \n 785(I)/2013 dated 23-07-2013. \n Subs. vide Estt. Div.‘s Notification S.R.O No.920(I)/2016 dated 22-09-2016. \n\nPage -344                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n(ii) \neligibility of candidates shall be reckoned, as on the closing date fixed for \nsubmission of applications in accordance with these Recruitment Rules \nand the Instructions issued by the Federal Government and the Federal \nPublic Service Commission from time to time. \nAPPOINTMENT BY TRANSFER \n            5.     Appointment by transfer shall be made by selection from amongst the \npersons holding appointment on a regular basis under the Federal Government in the \nsame basic pay scale in which the post to be filled exists, provided that the person \nconcerned possesses the qualifications and experience prescribed for initial appointment \nto the post concerned. \nPROBATION \n           6.      Persons appointed by initial appointment or promotion or transfer shall be on \nprobation for a period of one year. This period may be curtailed for good and sufficient \nreasons to be recorded, or if considered necessary, it may be extended for a period not \nexceeding one year as may be specified at the time of appointment. Appointment or \nprobation shall be subject to the provisions of Section 6 of the Civil Servants Act, 1973 read \nwith Rule 21 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n           7.    This Notification issues with the concurrence of the FPSC vide its letter \nNo.F.2-4/2012-RR, dated 18-04-2012 and supersedes Establishment Division‘s S.R.O \n1077(I)/ 2005, dated 15-10-2005 as amended from time to time to the extent of the post \nof Assistant Private Secretary and Superintendent and S.R.O 99(KE)/87, dated 22nd  \nOctober, 1987. \nSCHEDULE \n(See Rule 4) \n \nS. No. \nDesignation and BPS \nof the post \nQualification/ Experience \nAge Limit\nMinimum  \nMaximum \n(1) \n(2) \n(3) \n(4) \n(5) \n1. \n*Assistant Private \nSecretary (BPS-16) \n(i) Second class or Grade ―C‖ \nBachelor‘s  degree from a \nUniversity recognized by HEC. \n(ii) A minimum speed of 100/50 \nw.p.m \nin \nshorthand/typing \nrespectively. \n(iii)  Must be computer literate.  \n20 Years \n28 Years \n \n \n \n \n \n \n[Authority:— Estt. Div‘s S.R.O. No. 526(I)/2012 dated 18-04-2012]. \n \n                                                          \n The brackets/words/figures ―Stenographer (BPS-16)‖, wherever occurring shall be substituted with the \n brackets/words/figures ―Assistant Private Secretary (BPS-16)‖ vide Establishment Division‘s S.R.O No. \n 785(I)/2013 dated 23-07-2013. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 345 \n \n \n2.3 \nMethod and Conditions of Appointment  \nto Posts in BPS 4 and Below \nIn pursuance of sub-rule (2) of rule 3 of the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973, the following method, qualifications and other \nconditions are laid down for appointment to the post in BPS 4 and below in the Ministries \nand Divisions, Attached Departments and Sub-ordinate Offices under the Federal \nGovernment: \nMETHOD OF APPOINTMENT \n \n \n2. \n(1) The method of appointment to the posts shall be as follows: \n \n1. \n(i) Staff Car Driver ( BPS 4)  \n(ii) *Omitted \n \n100% by initial appointment \n \n2. \n(i) Despatch Rider ( BPS 4) \n(ii) Omitted \n \n100% by initial appointment \n \n3. \n(i) Duplicating Machine    \n    Operator (BPS 4) \n(ii) Omitted \n \n50% by promotion, \n50% by initial appointment \n4. \n(i) Daftry ( BPS 2)  \n(ii) Omitted \n \n \n100% by promotion \n5. \n(i) Qasid (BPS 2)  \n(ii) Omitted \n \n100% by promotion. \n6. \nNaib Qasid ( BPS 1) \n \n \n100% by initial appointment including 10% \nby Farashes having 10 years satisfactory \nservice \n \n \n2. \nProvided that if no suitable person is available for promotion, the post or \nposts reserved for promotion shall be filled by initial appointment and failing that by \ntransfer. \n \n3. \nVacancies in posts in [BPS 1 and 2] shall ordinarily be filled on local \nbasis. \n \n4. \nUpto 50 percent of the vacancies in posts in BPS 1- 4 shall be reserved for \nex-servicemen. \n                                                          \n*Omitted vide SRO 1231(1)/2006. \nNote: 'Qasid', literally means 'Messenger', hence Naib (Deputy/Assistant) Qasid. \n As per Recruitment Policy,2014 see Chapter-03 Sl.No. 1.1 para (iv), BPS-01 to BPS-05 are to be filled on \nlocal basis. \n\nPage -346                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nCONDITIONS FOR PROMOTION \n \n3. \nPromotion to the posts in column 2 below shall be made by selection from \namongst the persons who hold the posts specified, in column 3 on a regular basis and \npossess the qualifications and experience prescribed in column 4 :- \n \nSl. No. \nName & BPS of the \nPost \nPersons eligible \n \nConditions of eligibility \n \n1. \nDuplicating \nMachine Operator  \n( BPS 4) \n[(i) Daftry ( BS- 02) \n(ii) Qasid (BS-02)] \n(i) 3 years service BPS 2 \n(ii) Knowledge of operating \nDuplicating Machine essential. \n2. \nDaftry ( BPS 2) \n Naib Qasid (BPS 1) \n3 years service in BPS 1 \n3. \nQasid ( BPS 2) \nNaib Qasid / Farash ( BPS 1) \n3 years service in BPS 1 \n \n \nQUALIFICATION, EXPERIENCE AND AGE LIMITS FOR INITIAL \nAPPOINTMENT \n \n4. (1)  \nA candidate must possess the educational qualifications and experience \nand must be within the age limits as mentioned against the post concerned in the schedule \nto this notification. \n \n(2) \nProvided that the maximum age limit shall be relaxable in accordance with \nthe provisions of Initial Appointment to Civil Posts (Relaxation of Upper Age Limit) \nRules, 1993. \n \n(3) \nOmitted \n \n(4) \n***Omitted \n \n(5) All the vacancies in posts in BPS 1 - 4 shall be advertised in the press. \nQUALIFICATION / CONDITIONS FOR TRANSFER \n \n5. \nAppointment by transfer shall be made from amongst the persons holding \nposts under the Federal Government on a regular basis in the same Basic Pay Scale in \nwhich the post to be filled exists provided the person concerned possesses the \nqualifications/experience prescribed for initial appointment or promotion to the post \nconcerned. \nPROBATION \n \n6. \nPersons appointed by promotion or initial appointment or transfer shall be \non probation for a period of one year. This period may be curtailed for good and \nsufficient reasons to be recorded or if considered necessary, it may be extended for a \n                                                          \nAmended vide Estt. Division‘s Notification S.R.O.No.1152(I)/2009 dated 31-12-2009. \n Subs. Estt. Div.‘s Notification SRO 1231(1)/2006, dated 7-12-2000. \n Omitted vide Estt. Div.‘s Notification SRO 719(1)/2005, dated 13-07-2006. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 347 \n \n \nperiod not exceeding one year as may be prescribed at the time of appointment. \nAppointment on probation shall be subject to the provisions of section 6 of Civil Servants \nAct, 1973, read with rule 21 of the Civil Servants (Appointment, Promotion and Transfer \n), Rules, 1973. \n \n7. \nThe other provisions specifically applicable to the employees holding \nposts in BPS 1 to 4 are given in the Appendix to this Notification. \n \n8. \nThese rules shall not apply to those Government Organisations who have \ntheir own recruitment rules in respect of the posts included in this Notification. However, \nthe terms and conditions specifically applicable to the said employees as given in the \nAppendix to these rules shall also be applicable to them. \n \n9. \nThis Notification issues with the concurrence of the Establishment \nDivision (R-Wing) as contained in U.O No. F.9/4/90-R-5 dated 29th October, 1990. \nSCHEDULE \n(See para 4) \n \nS. No. \nDesignation and BPS \nof the post \nQualification and Experience \nMax age limit \n \n1. \nStaff Car Driver ( BPS 4) \n(i)   Primary Pass \n(ii) Valid driving license holder and well   \nversed in the traffic rules. \n30 years \n \n2. \nDespatch Rider ( BPS 4) \n(i)   Primary Pass. \n30 years \n \n \n(ii) Valid driving license holder and    \nwell versed in the traffic rules. \n \n3. \nDuplicating Machine  \n(i)   Primary Pass. \n25 years \n \nOperator \n(ii)  Knowledge of operating                    \nduplicating machine essential. \n \n4. \nDaftry ( BPS 2) \nPrimary Pass. \n25 years \n5. \nQasid ( BPS 2) \nPrimary Pass. \n25 years \n6. \nNaib Qasid ( BPS 1) \nPrimary Pass. \n25 years \nNote – 1. \nThe candidates should be put through an elementary test in reading and \nwriting and an interview by the Departmental Selection Committee, Marks \nshould be awarded in ratio of 40% for the test and 60% for interview. \nNote – 2. \nIn case of technical appointment such as Drivers, Despatch Riders, \nDuplicating Machine Operators etc. marks may be awarded in the ratio \nof 60% for practical and reading and writing test and 40% for \ninterview. \nNote – 3. \nIn case of Drivers/Despatch Riders, in addition to the routine medical \nexamination, the report shall also cover drug addicts. Drivers/Despatch \nRiders shall be required to undergo such medical test every year to \nensure safe driving. However, if considered necessary, the Drivers/ \nDespatch Riders may be required to undergo the said medical \nexamination during any period of the year in addition to their annual \nmedical examination. \n\nPage -348                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \nNote – 4 Omitted \nNote – 5 \nThe minimum academic qualification for initial appointments to  \nBPS 1 posts (other than the post of Naib Qasid) shall be primary pass \nand the maximum age limit shall be 25 years. \n[Authority:– Estt. Div.‘s S.R.O 1302(1)/90, dated 15th December, 1990]. \n \n2.4 \nPhysical Fitness \n \nPlease consult Fundamental Rules 10 and 10-A and Supplementary Rules 3, 4 & \n4-A of the Compilation of Fundamental & Supplementary Rules, Vol.I, regarding \ndetermination of physical fitness of government servants on first appointment and during \nservice. \n \n2.5 \nVerification of Antecedents \n on First Appointment \n \nRevised procedure for verification of antecedents of government employees.– In \nsupersession of all previous instructions on the subject, it has now been decided, in \nconsultation with the Intelligence Bureau, to introduce a simplified and less time-consuming \nprocedure for the verification of antecedents of employees at the time of their first \nappointment in government service. \n \n2. \nAccording to the revised procedure, all Federal Government Ministries/ \nDivisions/Departments, including Federal Public Service Commission, will make \nsimultaneous references for security clearance of fresh employees to the following agencies:- \n \n \n(a) \nIntelligence Bureau, Government of Pakistan. \n \n(b) \nDistrict Police. \n \n(c) \nSpecial Branch of Provincial Police concerned. \n \n3. \nThe Intelligence Bureau has undertaken to give a political record check of the \ncandidates direct to the departments concerned within a maximum period of one month.  In \ncase a report from the Intelligence Bureau is not received within one month, the department \nconcerned will allow the selected candidates to join their posts on production of character \ncertificates from two government officers not below BPS-17. It will, however, be understood \nthat the appointees will remain on probation for a period of six months or till the receipt of \ntheir vetting report.  During the probationary period, the new appointees will not be entrusted \nwith sensitive duties/assignments. \n                                                          \nOmitted vide Estt. Div.‘s Notification SRO 1231(1)/2006, dated 7-12-2006. \nFR 10, 10-A: Medical Certificate of health on appointment to government service; appearance before a \nmedical  \nauthority for medical examination. \nSR 3, 4, 4-A: Medical Certificate of fitness for government service to be signed by a medical officer; \n \nexemptions from producing medical certificate to specified classes of government servants or nature of \n \nappointment e.g. temporary/short term or re-employment. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 349 \n \n \n \n4. \nThe District Police and the Special Branch concerned will be required to give \nclearance in respect of the character and antecedents of fresh/entrants in government service \nwithin a maximum period of two months.  These agencies will return the verification rolls, \nafter conducting local enquiries, direct to the department concerned and not through the \nIntelligence Bureau except in cases where the conduct of the candidate has come to adverse \nnotice and this aspect is considered relevant to his appointment in government service. \n[Authority.– Cabinet Division‘s letter No. 12(3)/76-MW(S), dated 31-5-1977]. \n[Note.- The prescribed form for verification of character and antecedents of candidates \nselected for appointment under the Federal Government is Form S. 190. \n\nPage -350                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n(ANNEX) \n(See Sl. No. 2.5) \n \n        Form S.190(Revised) \n \nPHOTO \n \nGOVERNMENT OF.................. \nFederal Public Service Commission               \nMinistry/Division/Office \n \n \n \nVerification Roll for candidates for appointment under the Government to be filled \nin by the candidate in his own handwriting. \n                                                                                  \n1.  \nThe name of the post in which the candidate to be appointed............................. \n                                                                                  \n2.  \nFull \nname \n(in \nblock \nletters) \nwith \nsurname \nand \naliases \nif \nany \nMr./Miss/Mrs............................ \n                                                                                   \n3.      Previous name (if any) and reasons for change........................................... \n                                                                                  \n4.     Father's name in full with occupation and income (if any)............................. \n                                                                                  \n5.     Date and place of birth of the candidate   \n \ngive full address...........................................    \n \n                                                                                 \n6.      Description \n    \na.  \n(1) Height........................ \n \n       \n(2) Build i.e., heavy/medium/light.............. \n \n       \n(3) Frame i.e., large/medium/thin............... \n       \n \n(4) Complexion................... \n \n       \n(5) Colour of hair................. \n                (6) Colour of eyes......... \n \n \n(7) Visible marks of identification............. \n \n \nb.  \n(1) Religion by birth............ \n \n \n(2) Present Religion............. \n \n7. \nResidential address (with telephone number if any) \na. \nPresent....................... \nb. \nPermanent...................... \n8. \nNationality: \n \na. \nPakistan National by birth/migration/naturalization \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 351 \n \n \n \nb. \nIf naturalized/migrated: \n \n \n(1) \nPrevious nationality and address............... \n \n \n(2) \nDate of migration........... \n \n \n(3) \nCitizenship/Naturalization Certificate Particulars i.e No. date and \nplace of issue etc........................ \n \nc. \nNational Identity Card No., date and place of issue. \n9. \nLocal and other addresses during the last 10 years where the candidate has stayed \nfor more than six months. \n \n \n \nAddress \n \n \n \nFrom \n \nTo \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n10. \nEducational qualifications showing places of education from the age of 10 years. \n \nName and place of \nschool and college \netc. \nFrom \nTo \nMajor field \nof study \nCertificate/ \ndiploma degree obtained \n \n \n \n \n \n \n \n \n\nPage -352                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n Note.- A certificate of good character from the Head of Educational Institution last \nattended by the candidate (to be attached). \n \n11. \nKnowledge of language: \n \nCan understand \n \nCan speak \n \n \nCan write \n                                                                                  \n \n \n \n                                                                                 \n12. \nSpecial training, any field............... \n                                                                                  \n13. \nAny distinctions obtained in literary, sports or miscellaneous fields: \n                                                                                  \n14. \na. \nAre you capable of sustained physical and mental activity? \n \n \n.............................................................. \n \n \nb. \nHave you had any serious illness or any operation in the past three years? \n \n \nc. \nHow many days you lost from work in the past three years? \n                                                                                  \n15.    Has there been any case of mental/nervous illness in your close relatives? \n....................................... \n                                                                                  \n16. \na. \nDo you take alcohol? \nb. \nDo you gamble?     \n   \n17. \na. \nGovernment offices or firms, with full description and addresses where \nthe candidate previously worked, and the reasons for leaving: \n \nOffices/ \nFirms \nDesignation and Pay \nFrom \nTo \nReasons for leaving \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nb. \nPresent occupation if any: \n \nOffices/ \nFirms \nDesignation and Pay \nFrom \nTo \nReasons for leaving \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 353 \n \n \n \nNote.- \nCertificate of performance from the Head of the Institution last served by \nthe applicant (to be attached). \n \n18. \nOffices/firms with full descriptions and addresses where the candidate previously \napplied without success: \n \nOffice/Firm \nWhen applied for \nappointment \nJob for which applied \n \n \n \n \n \n \n \n \n \n \n \n \n \n19. \nParticulars of wife (or husband as the case may be) of the candidate: \n \n \na. \nFull name with father's name........................... \n \nb. \nNationality ....................... \n \nc. \nReligion........................... \n \nd. \nDate of birth..................... \n \ne. \nPlace of birth................... \n \nf. \nOccupation, if any.............. \n \ng. \nIncome, if any..................... \n                                                                                  \n \n20. \nParticulars of children: \n                                                                                  \n \nName \nSex \nDate of Birth \nRecent Address \n \na. ....................................................................... \n \nb. ....................................................................... \n \nc. ....................................................................... \n \nd. ....................................................................... \n \n21. \nParticulars of children or dependents educated or receiving education: \n \n \na. \nb. \nc. \nd. \ne. \na. Name of Child \nb. Relationship \nc. Name of institution \nd. City/country \ne. Period of education abroad \nf. How financed \n \n \n \n \n \n\nPage -354                           ESTACODE (EDITION-2021)                       CHAPTER-4 \n \n \n22. \nFull particulars of the candidate's near relations, who are in Government service in \nPakistan and elsewhere, specifying the posts held, and where posted. \n \nName of relations \nRelationship \nPost held \nPlace of duty \n \n \n \n \n \n23. \nParticulars of near relatives/dependents abroad: \n \nName with  \n \nNationality \n \nOccupation  \nPlace of  \nRelationship \n \n \n \n \n \n \nResident \na. .................................................. \nb. .................................................. \nc. .................................................. \nd. ................................................. \ne. ................................................. \nf. .................................................. \ng. ................................................. \nh. ................................................. \n24.  (a)  Assets: \n \nImmovable  \n \n \nValue \n \nMode of acquiring \n  ..........  \n \n \n ....... \n \n          ........ \n  ..........  \n \n \n ....... \n \n          ........ \n  ..........  \n \n \n ....... \n \n          ........ \n \n(b) Movable of more than Rs. 10,000/- \n \n.......................................................................... \n \n.......................................................................... \n \n \n \nTotal value.......................................................... \n \n25. \nMembership of Clubs, Political Parties and Associations (Past and Present) (Name \nof Organization with date of joining and leaving): \n \nName of Club, Party \n \n             From \n \n \nTo \n \na. ..................................... \n \nb. ..................................... \n \nc. ..................................... \n \nd. ..................................... \n \ne. ..................................... \n                                                                                 \n26. \nDetails of Travels Abroad (including travels for education or training): \na. Passport particulars, if any.................... \n \nincluding No., date and place of issue................. \n \nb. Countries for which valid.............................. \n \nc. Issuing authority.................... \n \nd. Period of validity.................. \n\n CHAPTER-4                           ESTACODE (EDITION-2021)                          Page - 355 \n \n \n27. \nNames with addresses of at least two references in Pakistan who can testify to \nthe candidate's character and antecedents: \n \n \nName \n \n \n \nAddress \n \n------------- \n \n---------------------------------------------- \n \n------------- \n \n---------------------------------------------- \n \n------------- \n \n---------------------------------------------- \n \n28. \nName and address of your close friends:                                                                     \n \nName \n \n \nAddress \n \n-------------- \n \n---------------------------------------------- \n \n-------------- \n \n---------------------------------------------- \n \n-------------- \n \n---------------------------------------------- \n                                                                                  \n29. \nWhether arrested, prosecuted, convicted, restricted or externed in any case, \npolitical or otherwise, if so full particulars including dates should be \nfurnished.............. \n \n30. \nFinger prints: \n \n \n \n \n \n \n \n \n \n \n \nPlace---------------- Date---------------- Signature--------------------- \na. \nI....................... candidate for appointment to............hereby certify and solemnly \naffirm that my answers to the above questions are correct to the best of my \nknowledge and belief. \nb. \nI fully understand that if the above statement is false in any material respect, or \nomits any material information my appointment is liable to be rejected/ \nterminated and shall render me to legal and disciplinary action including \ndismissal if I am already in Government service. \n \n \n \n \n \n \n \nSignature.................... \n \n \n \n \n \n \n \nPlace........................ \n \n \n \n \n \n \n \nDate......................... \n \nTo be filled in by the Superintendent of Police, etc. concerned at the request of \nMinistry/Division/office/Federal Public Service Commission. \n \nRemarks by: \n \nSuperintendent of Police \n \n \n \nPlace---------- \n \n \n \n \n \n \nDate----------- \n \nD.I.G. Special Branch \n \n \n \nPlace---------- \n \n \n \n \n \n \nDate----------- \n \nDirector Intelligence Bureau \n \n \nPlace---------- \n \n \n \n \n \n \nDate----------- \n\nPage -356                                                                ESTACODE (EDITION-2021)                                                                CHAPTER-4 \n \n \n \n \n \n \n \n \nFull \nName \nRelationship \nAge \nNationality \nReligion \nSect \nOccupation with \ncomplete details \nWhether dependent \non you \nResidential address \nPolitical affiliations \nif any \nRemarks \n(1) \n(2) \n(3) \n(4) \n(5) \n(6) \n(7) \n(8) \n(9) \n(10) \n(11) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAnnex \nFAMILY PARTICULARS \n \nNote.- \nFull information in respect of Wife (husband in case of female employees), Father, Mother, Brothers, Sisters, Father-in-Law and Mother-in-Law should be \nfurnished as under. In case of wife (or husband as the case may be) additional information in respect of her maiden name, date and place of birth, date and place of \nmarriage, nationality and religion before marriage should also be furnished in remarks column. \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 357 \n \n \n \n2.6 \nRecognition of Defence/Staff Colleges  \nQualifications as Equivalent to University  \nDegree for Government Employment \n \nWhere some posts were advertised by the Establishment Division in the past, the \nminimum requirement for which was a university degree, some senior officers of the armed \nforces, who wanted to apply for these posts, did not hold a university degree but they had \nqualified in various service courses e.g. National Defence College*Course, Imperial Defence \nCollege Course (now called Royal College of Defence Studies Course), Army War Course, \nJoint Services Staff College Course, Staff College Course etc. \n \n2.  \nIn view of the above position, a proposal made by the Services to the effect \nthat Staff College qualifications may be recognized as equivalent to a university degree for \ngovernment employment, was considered by the Defence Council, in its meeting held on \n11th August, 1973. The President was pleased to approve the proposal to recognize Staff \nCollege and other higher defence institutions qualifications given to officers of the Pakistan \nArmed Forces (Army, Navy and Air Force) as equivalent to the university degree for \ngovernment employment. The President, however, was further pleased to direct that this \nrecognition would, in no way, encourage the serving officers of the Pakistan Armed Forces \n(Army, Navy and Air Force) to apply for employment in the civil services, except for their \nrehabilitation after retirement. The above decision of the Defence Council is conveyed for \ninformation and guidance. \n \n[Authority:– Defence Division‘s O.M. No.111/73/D-A, dated 14-6-1974]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n* National Defence University (NDU). \n\nPage - 358                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \nII. \nRELAXATION OF UPPER AGE LIMIT \n \n3.1 \nInitial Appointment to Civil Posts (Relaxation  \nof Upper Age Limit) Rules, 1993 \n \nIn exercise of powers conferred by sub-section (1) of section 25 of the Civil \nServantsAct,1973 (LXXI of 1973), the President is pleased to make the following rules, \nnamely :–  \nPART I – GENERAL \n \n1. \nThese rules may be called the Initial Appointment to Civil Posts \n(Relaxation of Upper Age Limit) Rules, 1993. \n \n \n2. \nThey shall come into force with immediate effect: \n \nProvided that nothing in these rules shall apply to the appointment to the posts in \nBPS 17 to be filled through C.S.S. Competitive Examination. \nPART II – GENERAL RELAXATION \n \n3. \nMaximum age limit as prescribed in the recruitment rules shall be relaxed \nin respect of the candidates mentioned in column (2) below to the extent mentioned \nagainst each under column (3):– \n \nSl. No. \nCategory of candidates \nAge relaxation admissible \n(i) \na) \nCandidates belonging to Scheduled Castes, \nBuddhist Community, recognized tribes of the \nTribal Areas, Azad Kashmir and Gilgit \nBaltistan for all posts under the Federal \nGovernment. \nb) \nCandidates \nbelonging \nto \nSindh(R) \nand \nBalochistan for posts in BPS 15 and below \nunder the Federal Government. \n3 years. \n \n \n \n \n3 years. \n(ii) \nReleased or Retired Officers personnel of the Armed \nForces of Pakistan. \n[15] years or the number of years \nactually served in the Armed Forces \nof Pakistan, whichever is less. \n(iii) \nGovernment servants who have completed 2 years \ncontinuous Government service on the closing date \nfor receipt of applications. \n10 years, upto the age of 55 years. \n(iv) \nDisabled persons for appointment to posts in BPS 15 \nand below. \n10 years \n(v)  \nWidow, son or daughter of a deceased civil servant \nwho dies during service \n05 years \n \n(4) \nWhere a candidate is entitled to age relaxation under more than one \ncategories specified in rule 3, he shall be allowed relaxation in age only in one category. \n                                                          \n Subs. vide Estt. Div.‘s Notification SRO No. 519(I)/98 dated 25-05-1998. \n Amended vide Estt. Div.‘s Notification SRO No.576(I)/2000 dated 17-08-2000. \n Added vide Estt. Div.‘s Notification SRO No.1055(I)/2007, dated 24-10-2007. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 359 \n \n \n \n*[4A. (1) Subject to sub-rule (2) the maximum age limit prescribed for initial \nappointment under any rules for the time being in force shall be relaxed by a period of \nfive years; \n \n(2) \nThe relaxation in upper age limit shall be over and above the relaxation of age \nadmissible to candidates specified in rule 3 or in any other rules for the time being in force].  \n \n **[4B. Notwithstanding the provisions contained in these rules or any other \nrules for the time being in force, the President or the Prime Minister may, on extreme \ncompassionate grounds, grant age relaxation to an individual candidate for a period not \nexceeding three years over and above the relaxation in upper age limit already \nadmissible, if any]. \n \n***[4C. Notwithstanding anything contained in these rules, or any other rules \nfor the time being in force, one-time relaxation in the upper age limit shall be admissible \nto the persons appointed to the posts, on ad-hoc basis, from the 1st October, 1981, to the \n31st December, 1995, to the extent they are overage for initial appointment to the posts, \nheld by them, as and when advertised by the Federal Public Service Commission]. \n \n@ [4D. Notwithstanding anything contained in these rules or any other rules \nfor the time being in force, the President or the Prime Minister@@ may grant age \nrelaxation to the widow, son or daughter of a deceased civil servant who dies during \nservice for such period as may be considered appropriate].    \n \n@@@[4E.The relaxation in upper age limit for widow/widower of the deceased \ngovernment servant shall be relaxed upto the age of 50 years, for appointment under the \nPrime Minister Assistant Package.]    \n \n(5) \nRepeal.– All existing rules, orders and instructions relating to age relaxation \nissued from time to time are hereby repealed.  \n \n[Authority:– Estt. Div.‘s Notification No. S.R.O 1079(1)/93, dated 4-11-1993]. \n3.2 \nClarification Regarding General Relaxation  \nof 5 Years in Upper Age Limit Prescribed in  \nRecruitment Rules \n \n \nRefer to the Establishment Division‘s O.M. No.9/2/91-R-5 dated 28th \nNovember,2000 on the above cited subject directing the Ministries/Divisions/ Departm-\nents that whenever vacancies are advertised by them, it should be clearly highlighted in \nthe advertisement that a general relaxation of five (5) years in upper age limit SHALL \nbe admissible to all the candidates and to state that the Senate Standing Committee on \nCabinet Secretariat, Inter Provincial Coordination and Special Initiatives, in its meeting \n                                                          \n* Subs. vide Estt. Div.‘s Notification  S.R.O No.586(I)/99 dated 18-05-1999. \n** Added vide Estt. Div.‘s Notification  S.R.O No.79(I)/95 dated 23-01-1995. \n*** Added vide Estt. Division Notification No. S.R.O. 798(I)/98, dated 10-7-1998. \n@ Added vide Estt. Division Notification No. S.R.O. 294(I)/2002, dated 31-5-2002. \n@@ The words ‗Chief Executive‘ subs. with the words ‗Prime Minister‘ vide Estt. Div.‘s Notification  \n      SRO 1056(I)/2007, dated 24-10-2007. \n@@@ Added vide Estt. Division Notification No. S.R.O. 1004(I)/2016 dated 25-10-2016. \n\nPage - 360                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \nheld on 11-06-2010, observed that Departments, while advertising various posts had \nfixed the age limit as 25 years. The Ministries/Divisions did not mention in their \nadvertisements that the candidates shall be entitled to 5 years relaxation in age over and \nabove the age limit prescribed in the Recruitment Rules. The Committee took serious \nview of this on part of the Departments due to which injustice could have been caused to \nthe people. \n \n2.  In light of the recommendations of the Senate Standing Committee, the \nMinistries/Divisions/Departments are advised that henceforth, the concession of 5 years \ngeneral relaxation in upper age limit shall be clubbed with the maximum age limit of the \npost in their advertisements. In case usual upper age limit of posts in various Basic Pay \nScales is as in column(2) below, the maximum  \nage limit shall be as in column (4) below:— \nBasic Pay Scale \nAge Limit \nGeneral \nAge Relaxation \nMaximum Age \nLimit \n(1) \n(2) \n(3) \n(4) \n1-15 \n25 years \n+ 5 years \n30 years \n16 \n28 years \n+ 5 years \n33 years \n17 \n30 years \n+ 5 years \n35 years \n18 \n35 years \n+ 5 years \n40 years \n19 \n40 years \n+ 5 years \n45 years \n20 \n45 years \n+ 5 years \n50 years \n21 \n50 years \n+ 5 years \n55 years \n \n \n3. \nThe Ministries/Divisions are further advised that the following relaxation \nage limit available to the category of candidates specified below (to the extent mention \neach) should be clearly mentioned in their advertisements for vacant posts:— \n \nSl. \nNo. \nCategory of candidates \nAge relaxation admissible \n(i) \na) \nCandidates belonging to Scheduled \nCastes, \nBuddhist \nCommunity, \nrecognized tribes of the Tribal Areas, \nAzad  Kashmir and Gilgit Baltistan  for \nall posts under the Federal  Government. \nb)  Candidates belonging to Sindh(R) and \nBalochistan for posts in BPS 15 and \nbelow under the Federal Government. \n3 years. \n \n \n \n \n3 years. \n(ii) \nReleased or Retired Officers/ personnel of \nthe Armed Forces of Pakistan. \n15 years or the number of \nyears actually served in the \nArmed Forces of Pakistan, \nwhichever is less. \n(iii) \nGovernment \nservants \nand \ncontract \nemployees who have completed 2 years \ncontinuous Government service on the \n10 years, upto the age of 55 \nyears. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 361 \n \n \nSl. \nNo. \nCategory of candidates \nAge relaxation admissible \nclosing date for receipt of applications. \n(iv)\n \n \nDisabled persons for appointment to posts \nin BPS 15 and below. \n10 years \n(v)  \nWidow, son or daughter of a deceased civil \nservant who dies during service \n05 years \nNote: Where a candidate is entitled to age relaxation under more than one categories \nspecified above, he shall be allowed relaxation in age only in one category. \n \n \n \n4. \nIn addition to above, the President/Prime Minister may, on extreme \ncompassionate grounds, grant age relaxation to an individual candidate for a period not \nexceeding three years. \n \n5. \nFurther, where the Ministries/Divisions/Departments have recently \nadvertised various posts and the candidates have appeared in written test but their interviews \nare yet to be held i.e. their selection process is not over, the said posts may be re-advertised \nfor additional applications with clear rule position about age limit and age relaxations as at \nparas 2 and 3 above.  \n \n6. \nIt may be added that the upper age limit relaxations mentioned at paras 2 and \n3 above have been provided in the Initial Appointment to Civil Posts (Relaxation of Upper \nage Limit) Rules,1993 which are not applicable for recruitment to posts to be filled through \nAnnual Competitive (CSS) Examination conducted by the FPSC. \n \n7. \nFor recruitment to BS-17 posts to be filled through the Annual Competitive \n(CSS) Examination, the upper age limit is presently 28 years which is relaxable by 2 years \nfor Government Servants, Armed Forces Personnel and other specified categories of \ncandidates. \n \n8.    The Ministries/Divisions are requested to strictly observe the above \nmentioned instructions and also bring the same to the notice of the Departments/ \nOrganizations under their administrative control for strict compliance.   \n[Authority:- Establishment Division‘s O.M No.9/2/91-R-5 dated 24-06-2010.] \n3.3 \nRelaxation in Upper Age Limit to Persons Employed  \nin Government Department on Contract Basis \n \nSub rule (iii) of rule 3 of Initial Appointment to Civil Posts (Relaxation of \nUpper Age Limit) Rules, 1993, notified vide SRO 1079(I)/93 dated 4th November, 1993 \nprovides *[15] years relaxation upto 55 years in the upper age limit prescribed in the \nrecruitment rules for Government Servants who have completed 02 years continuous \ngovernment service on the closing date for receipt of applications. \n \n2. \nA question has arisen whether the above mentioned relaxation in upper \nage limit is also available to those persons who are employed on contract basis in \ngovernment departments? The matter has been examined and it is clarified that the above \nmentioned relaxation in upper age limit is admissible to ―government servants‖. The \n                                                          \n*Substituted vide Establishment Division‘s Notification SRO No. 576(1)/2000, dated 17.8.2000. \n\nPage - 362                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \npersons employed in a government department, (as distinct from a body corporate \nestablished by or under an Act of Parliament) on contract basis are ―government \nservants,‖ and are eligible for and entitled to relaxation in upper age limit under sub rule \n(iii) of rule 3 of the Initial Appointment to Civil Posts (Relaxation of Upper Age Limit) \nRules, 1993, subject to fulfilling the other conditions laid down in the said rules. \n[Authority.– Establishment Division‘s O.M.No.9/2/90-R.5, dated 11-9-2000]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 363 \n \n \nIII. CONTRACT APPOINTMENTS \n \n4.1 \nAppointment on Contract Basis \n \nThe standard terms and conditions of appointment on contract were last \ncirculated vide Establishment Division's O.M.No. F.10/55/82-R.2, dated 15th January, \n1985. These have since been reviewed in consultation with Finance Division and Law \nand Justice Division. \n \n2. \nAll Ministries/Divisions are requested that, henceforth, the Revised \nFormat (Annex-I) may be used in case of contract appointments in the Ministries, \nDivisions and their Attached Departments and other Organisations under them. \n[Authority.– Establishment Division‘s O.M.No.F.10/52/95-R.2,dated 18-7-1996]. \n \nAnnex-I \n \nRevised Format \n \nGOVERNMENT OF PAKISTAN \nName of Ministry_______ \n \nNo………………. \n                                    Islamabad/Rawalpindi      ,20…....  \n \nFrom: ……….. \n \nTo: ……. \n \nSubject: EMPLOYMENT ON CONTRACT BASIS \n \nSir, \n \n \nI am directed to say that you have been selected for appointment on contract as \n...............……... under the Federal Government on the following terms and conditions:–  \n 1.   Post: \n....................... \n 2.   Place of posting: \n.........or anywhere within or outside Pakistan as the \ncompetent authority may decide. \n 3.   Period of contract: \n........ (not exceeding two years) from the date of \nassumption of charge. \n 4.   Pay: \nMinimum of the relevant scale of pay. Annual increment \nshall be admissible as under the normal rules. \n 5.   Allowances: \nAs admissible to corresponding civil servants. However, \nQualifications Pay/ Allowance, Senior Post Allowance and \nOrderly Allowance shall not be admissible in case these \nallowances were taken into account while calculating pension \nafter retirement from previous service. \n\nPage - 364                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n 6.   Traveling  \n      Allowance: \nAs admissible to civil servants of the corresponding pay scale \nunder the rules. \n 7.   Seniority:  \nThis contract appointment does not confer any right for being \nplaced in the gradation/ seniority list of the cadre/group to \nwhich the subject post belongs. \n 8.   Leave: \nAs admissible under the Revised Leave Rules, 1980. \nHowever, provisions contained in Rules 5(c), 8, 11, 14, \n16,17, 18, 18-A, 19, 27, 33, 34, 35, 36 and 39 of Rules ibid \nshall not apply. \n \n \nAll leave at your credit will lapse on the termination of this \ncontract. \n9.  Medical Facilities: \nAs admissible to officers of the Federal Government under \nthe rules. \n10.  Pension:  \nService rendered under this contract shall not qualify for a \npension or gratuity. \n \n \nPension in respect of previous service, if any, shall \ncontinue to be drawn in addition to pay. \n \n11.  General Provident \n       Fund: \nNo contribution towards G.P Fund shall be required. \n12.  Conduct and  \n       Discipline: \nRules made and instructions issued by the Government or a \nprescribed authority as for civil servants under Section 15 \nand 16 of the Civil Servants Act, 1973 as amended from \ntime to time shall apply. \n13.  Appeal: \nCivil Servants (Appeal) Rules 1977 with amendments if \nany shall apply. \n14.  Termination of  \n        contract: \nThe appointment during the period of contract shall be \nliable to termination on 30 days notice on either side or \npayment of basic pay in lieu thereof, without  assigning \nany reason. \n15.  Whole Time  \n       employment  \n       posting and  \n       transfer: \nWhole time of the contract appointee would be at the \ndisposal of the Government. He may be employed in any \nmanner required by appropriate authority without claim for \nadditional remuneration. He shall at all times obey the \nrules prescribed for the time being for the regulation of the \nservice or cadre to which the post in which he has been \nemployed belongs. \n16.  Other matters: \nIn respect of other matters not specified in this contract, the \nrules/regulations as applicable to federal civil servants \nshall apply. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 365 \n \n \n* [17. Accommodation \n(i) Persons appointed on contract to civil posts relating to \nthe affairs of the Federation, may be provided the same \nfacility of government owned or hired residence as is \nadmissible to persons of corresponding grade in the \ncivil service. \n \n(ii) Autonomous/semi-autonomous bodies/ corporations \nunder the Federal Government may also be advised to \nfollow \nthe \naforesaid \npolicy \nsubject \nto \nsuch \nmodification as may be permissible under their \nprescribed service regulations.] \n \n2. \n If the above terms and conditions of appointment are acceptable to you, \nplease send your written confirmation by registered post or personally so as to reach the \nundersigned within one month of the date of this letter. \n \n3.  \nThis offer of appointment will be treated as cancelled if you do not convey \nacceptance thereof or resume duty within the time specified in para 2 above. \nYour obedient servant \n \n4.2 \nGuidelines for Appointment  \non Contract Basis \n \nIt has been noticed with concern that contract appointments were made in the past \nindiscriminately without proper examination of the need therefor and without ensuring \nobservance of the principle of open merit, and equality of opportunity. It has now been \ndecided by the Chief Executive that the following guidelines should be strictly observed in \nfuture while proposing contract appointments to civil posts under the Federal Government:–  \n(i) \nThe department concerned should specifically justify why it is not possible \nto fill in a vacancy in accordance with the procedure laid down in the Civil \nServants (Appointment, Promotion and Transfer) Rules, 1973 and the \nrecruitment rules and where it is considered necessary to fill in a post on \ncontract, it shall only be for a period not exceeding two years. The \nprofessional qualifications, experience, and age limit (where necessary) \nrequired for the post, shall be prescribed in consultation with the \nEstablishment Division. \n(ii) \nThe decision to fill the vacant post on contract basis shall be taken at the \nlevel of the Secretary of the Ministry/Division and/or head of the \ndepartments/ organizations etc. \nThe post should be advertised and selection made by a Departmental Selection \nCommittee as per following composition:– \n \n                                                          \n*Amended vide Estt. Div.‘s O.M.No.10/52/95-R.2 dated 25-06-2001. \n \n\nPage - 366                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \nBasic Pay Scales Composition of the Selection Committee \n \n BPS 20 and above \nMinister  \n- \nChairman \n \n \n \n \n \nSecretary \n- \nMember \n \n \n \n \n \nJ.S (Admn) \n- \nMember-cum-Secy. \n \nNote.– In case the post(s) is/are in an Attached \nDepartment/Subordinate \nOffice, \nHead \nof \nthe \nDepartment will be co-opted as member. \n \n       BPS 1 to 19 \n Selection \nshould \nbe \nmade \nby \nthe \nSelection \nCommittees/Boards which have been constituted for \nregular appointments in BPS 19 and below. \n(iii)   (a)  \nThe condition of open advertisement may be dispensed with, with the \napproval of the Chief Executive**, if it is proposed to appoint a retired \ncivil servant or a retired officer of the armed forces or a retired judge of a \nsuperior court, on contract basis. \n   \n (b)   \nThe condition of open advertisement may be relaxed by the **Chief \nExecutive for the purpose of appointment on contract basis of widow, or \none child of a deceased civil servant who dies during service provided \nthat such special dispensation may be allowed only for appointment to \nposts in BS-10 and below. \n \n(c)  \n@[The condition of open advertisement may also be relaxed by the Prime \nMinister for the purpose of appointment on contract basis of \nwidow/widower or one child of a deceased civil servant who dies during \nservice and wife/husband or one child of a serving civil servant who \nbecomes ―permanently disabled during service‖ and he/she takes \nretirement from service provided that such special dispensation may be \nallowed only for appointment to posts in BPS 10 and below @@[the \nwidow/widower or a child of a civil servant who dies during service may \nbe entitled to apply for contract appointment as per maximum age limit \nprescribed for Initial Appointment to Civil Posts (Relaxation of  Upper \nAge Limit) Rules,1993].  \n \n \n \n \nProvided further that the widow/widower or a child of a civil \nservant who dies during service and wife/husband or a child of a serving \ncivil servant who becomes ―permanently disabled during service‖ and \nhe/she takes retirement from service will have to apply for contract \nappointment within one year after the death of a civil servant or \nretirement of a permanently disabled civil servant. In case of a minor \n                                                          \n Added vide Estt. Div.‘s corrigendum F.No.8/10/2000-CP.I, dated 02-03-2000 and O.M.No.810/2000-CP.I \ndated 12-08-2005. \n**Prime Minister. \n  Subs. vide Establishment Division‘s O.M. No. F. 8/10/2000-CP.I dated 05-01-2002. \n @ Subs. vide Establishment Division‘s O.M.No.4/1/2005-CP.I, dated 13.4.2005. \n@@ Amended vide Establishment Division‘s O.M No. 8/12/2016-E-2 dated 17-04-2018. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 367 \n \n \nchild of a civil servant, the one year period will start from the date he/she \nattains the age of 18 years].  \n      (iv) \n \nAll contract appointments shall be made with the approval of the \nappointing authority prescribed under the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973. \n(v) \nAs a matter of general policy, the period of contract shall not be extended \nbeyond two years but in exceptional cases where it is considered \nnecessary to extend such appointments beyond the period of two years, \nthe advice/concurrence of the FPSC may be sought at least six months in \nadvance of expiry of the period of original appointment, and thereafter \napproval of the competent authority may be sought. It is clarified that the \nrequirement of seeking advice/concurrence of FPSC is applicable only in \nrespect of posts which fall under the purview of FPSC in accordance with \nrule 3 of FPSC (Functions) Rules, 1978. \n \n2. \nPolicy guidelines for contract appointments in Autonomous Bodies/ Semi- \nAutonomous Bodies, Corporations, Public Sector Companies etc. owned and managed by \nthe Federal Government shall be issued separately. \n \n3. \nThe Chief Executive may allow contract appointment of a retired civil \nservant or a retired officer of the armed forces or a retired judge of a superior court or any \nother person on MP pay package in the public interest and merit.  \n[Authority:– O.M. No.8/10/2000-CP.I, dated 21-3-2000 as amended from time to time]. \n4.3 \nPolicy Guidelines for Contract Appointments for \nPosts in Autonomous/ Semi-Autonomous Bodies, Corporations, \nPublic Sector Companies etc. Owned \nand Managed by the Federal Government \n \n In order to regulate contract appointments in autonomous/semi-autonomous \nbodies, corporations, public sector companies etc., owned and managed by the Federal \nGovernment, the *Chief Executive has been pleased to lay down the following policy \nguidelines:– \n(i) \nIn the case of tenure posts, appointment to which is regulated by specific \nprovisions of a law, rule and policy instructions, contract appointments \nmay be made in the manner prescribed in the applicable law, rules and \npolicy guidelines/directions issued by the Federal Government. \n(ii) \nFor projects which have a limited life, appointments may be made on \ncontract basis by the prescribed appointing authority after open advertise-\nment of the vacancies. The advertisement should indicate prescribed \nacademic and professional qualifications, experience, age, provincial/ \nregional quotas, special quotas etc. where applicable, as per rules/ \ngovernment policy. \n                                                          \n Now Prime Minister. \n\nPage - 368                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n(iii) For posts other than those mentioned at (i) and (ii) above, contract \nappointments should be made only subject to fulfillment and observance \nof the following conditions: \n(a) \nWhere the nature of a particular job/vacant position requires \ncontract appointment for a specific period, standing instructions should \nbe issued by the administrative Ministry/ Division concerned, after \nconsultation with the Chairman of the Board of Directors/ Board of \nGovernors, specifying such posts and the parameters governing \nappointment on contract basis against such posts. \n(b) \nVacancies should be advertised in the leading national and regional \nnewspapers. \n(c) \nSelection should be made through regularly constituted Selection \nCommittees/Boards. \n(iv) In the case of contract appointments/re-employment of retired civil \nservants, retired armed forces officers and retired judges of superior \ncourts, the condition of open advertisement shall not be applicable, \nprovided that such appointments shall be made by or with the prior \napproval of the prescribed authorities in the Federal Government. \n[(v) The contract appointment, where justified, may be made for a period of \ntwo years initially, on standard terms including termination clause of one \nmonth‘s notice or one month‘s pay in lieu thereof. Extension may be \nmade on two yearly basis]. \n \n2. \nMinistries/Divisions are requested to circulate the above policy guidelines \nto all Autonomous/Semi-Autonomous Bodies, Corporations, Public Sector Companies \netc., owned and managed by the Federal Government for strict compliance. \n[Authority.– Estt. Div.‘s O.M. No.6/2/2000-R.3, dated 6-5-2000]. \n4.4 \nProtection of Pay of Contract Employees on \nRegularization/ Appointment on Regular Basis  \n \nThe proposals for protection of pay last drawn by the contract employees on their \nregularization/appointment on regular basis are received in Finance Division and \nconsidered/decided on case to case basis. The existing rules/orders on the subject do not \nprovide for protection of pay of contract employees on their regularization. The Courts \nhave held from time to time that the pay of contract employees on their \nregularization/appointment on regular basis should be protected. The matter has been \nexamined in the light of Court‘s Judgments and it has been decided to issue general policy \nguidelines in this regard. Pay of a non-Gazetted contract employee on his \nregularization/appointment on regular basis will be protected subject to the following \nconditions:- \n                                                          \n Subs. vide Establishment Division‘s O.M.No.6/2/2000-R.3, dated 29-4-2002. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 369 \n \n \ni) \nThat the contract appointment has been made on standard terms and \nconditions circulated by Establishment Division as amended for time to \ntime.  \nii) \nThat the contract employee has applied through proper channel and has \nbeen properly relieved by the appointing authority. This condition shall not \napply in case of regularization on the same post.  \niii) \nThat regularization/regular appointment has been made with the approval of \ncompetent authority.  \niv) \nThat there is no break/interruption between contract service and regular \nservice.  \nv) \nThat the service rendered on contract basis shall not qualify for \npension/gratuity. \nvi) \nThat in case of regular appointment in lower grade pay shall not be \nprotected. \n \n2. \nMinistries/Divisions/Departments are authorized to protect/ fix pay in terms \nof above guidelines. Only those cases may be referred to Finance Division where some \nclarification or advice of Finance Division is required.  \n[Authority:- Finance Division‘s O.M.No.7(9)R-I/2012 dated 31-05-2013] \n4.5 \nExtension in the Period of Contract  \nAppointments for Posts Outside the  \nPurview of FPSC \n \nThe guidelines for contract appointments issued vide Establishment Division \nO.M.No.8/10/2000-CP.I, dated 21-3-2000 lay down inter alia, that:– \n(v)  ―As a matter of general policy the period of contract shall not be extended \nbeyond two years but in exceptional cases where it is considered necessary \nto extend such appointments beyond the period of two years, the \nadvice/concurrence of the FPSC may be sought at least six months in \nadvance of expiry of the period of original appointment, and thereafter \napproval of the competent authority may be sought‖. It is clarified that the \nrequirement of seeking advice/concurrence of FPSC is applicable only in \nrespect of posts which fall under the purview of FPSC in accordance with \nrule 3 of FPSC (Functions) Rules, 1978‖. \n \n2. \nThe above caveat is only applicable to such posts which fall within the \npurview of the FPSC in terms of rule 3 of the FPSC (Functions) Rules, 1978 i.e. posts in \nBPS 16 and above and posts in BPS 11 to 15 in the departments specified vide SRO \nNo.415/2000 dated 19.6.2000. \n \n3. \nIn terms of sub para (iv) of para 1 of above said O.M dated 21-03-2000 \ncontract appointments are required to be made with the approval of the appointing authority \nprescribed under rule 6 of the Civil Servants (Appointment, Promotion and Transfer) Rules, \n1973. This means that contract appointment to posts in BPS 20 and above are required to be \n\nPage - 370                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \napproved by the Chief Executive*, and extension of such appointments beyond two years \nwould also require the approval of the Chief Executive*. \n \n4. \nAs regards appointments beyond two years to posts in BPS 19 and below \nfalling outside the purview of the FPSC following instructions may be followed:– \n(i) \nextension of contract appointments beyond two years to posts in BPS 17 to 19 \nshall be subject to the approval of the Establishment Secretary; \n(ii) \nextension of contract appointments beyond two years to posts in BPS 16 shall \nbe subject to approval of the Secretary of the administrative Division concerned \nand heads of departments in BPS 21; \n(iii) extension of contract appointments beyond two years to posts in BPS 15 and \nbelow shall be subject to approval of a BPS 21 officers designated by \nSecretary in the case of Ministries/ Divisions and Head of Department in the \ncase of Attached Departments and subordinate offices; \n(iv) the case for extension shall be moved at least two months in advance of the \nexpiry of original appointment. \n[Authority: Estt. Div.‘s O.M. No.8/10/2000-CP.I, dated 23-12-2000]. \n \n4.6 \nStandard Terms and Conditions of Contract Appointments – Case of \nRetired Civil Servants, Retired Officers of the Armed Forces, Retired \nJudges of Superior Courts \n \nReference Standard Terms and Conditions of Contract Employment, issued vide \nEstablishment Division‘s O.M.No.10/52/95-R.2, dated 18.7.1996, as amended from time \nto time, the matter has been reviewed in consultation with the Finance Division, and it \nhas been decided with the approval of the competent authority that the terms of re-\nemployment of retired civil servants, retired officers of the armed forces and retired \njudges of superior courts shall henceforth be as under:– \nI. \nRe-employment on a civil post relating to the affairs of the Federal \nGovernment: \n(a) \nA retired civil servant and a retired officer of the armed forces, re-\nemployed on a civil post equivalent to the post from which he retired, \nmay be allowed the pay, allowances and perquisites sanctioned for the \npost. His pay may be fixed at that stage of the time scale of the post at \nwhich he was drawing his pay before retirement. \n(b) \nA retired judge of the superior courts may be allowed pay, allowances and \nperquisites sanctioned for the post, and his pay may be fixed at the \nmaximum of the pay scale of the post. \n*(c) A retired civil servant or a retired officer of the armed forces, re-\nemployed against a higher post, may be allowed the last pay drawn plus \nallowances and perquisites sanctioned for the post. \n                                                          \n* Prime Minister. \n* Subs. vide Estab. Div.‘s OM No. 10.52/95-R-2(pt) dated 6th October 2003. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 371 \n \n \nII. Re-employment in Autonomous Bodies: \n(a) \nA retired civil servant and a retired officer of the armed forces and a \nretired judge of the superior courts, on  re-employment in an autonomous \nbody administered or controlled by the Federal Government, may be \nallowed pay as determined at (a), (b) and (c) above plus the allowances \nand perquisites sanctioned for the post. \n(b) \nWhere the terms and conditions of a post are prescribed in a statute or a \nstatutory notification, the provisions of the statute or the statutory \nnotification, as the case may be, should prevail. \nIII. Existing Pensionary benefits to continue. \nThe terms and conditions proposed above should have no bearing on the \npension to which a retired civil servant or a retired officer of the armed forces \nor a retired judge of the superior courts may be entitled in accordance with the \napplicable law and the rules. \n \n2. \nThe standard terms and conditions of contract appointment circulated vide \nO.M.No.F.10/52/95-R.2, dated 18-7-1996 stand amended to the above extent.  \n[Authority.– Estt. Div.‘s O.M. No.10/52/95-R.2(Pt), dated 21-8-2001]. \n4.7 \nStandard Terms and Conditions of Contract Appointments – Case \nof Retired Civil Servants, Retired Officers of the Armed Forces, \nRetired Judges of Superior Courts  \n \nReference the instructions contained in Establishment Division‘s O.M. No. \nI0/52/95-R-2 (Pt), dated 21st August, 2001 as amended vide O.M. No. I0/52/95-R-2 (Pt) \ndated 6th October, 2003 on the above subject. A question has arisen whether on re-\nemployment on contract, annual increment is admissible or otherwise. The matter has \nbeen considered in consultation with the Finance Division and it has been decided that \nannual increment shall be admissible as under the normal rules. \n[Authority: Estab. Div.‘s OM No. 10/17/2007-R-2, dated 19th July, 2007] \n4.8 \nStandard Terms and Conditions of Contract Appointment-Case of \nRetired Civil Servants, Retired Officers of the Armed Forces, \nRetired Judges of Superior Courts \nReference Establishment Division's O.M No. 10/52/95-R-2, dated 21-8-2001 as \namended vide O.M of same number dated 6-10-2003 laying down the criteria for fixation \nof pay of retired civil servants, retired officers of the armed forces and retired judges of \nthe superior courts re-employed on contract against equivalent or higher posts. It is to \nclarify that the instructions contained in Establishment Division‘s O.M referred to above \nare applicable to all retired civil servants and retired employees of armed forces re-\nemployed on contract against equivalent or higher post on standard terms and conditions. \nHowever, there is no such provision regarding fixation of pay of such officers re-\nemployed on contract against a lower post. In such like cases persons re-employed on \n\nPage - 372                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \ncontract against a lower post are entitled to the pay of the post against which their re-\nemployment has been made. \n[Authority: Estt. Div.‘s O.M. No. 10/7/2005-R.2, dated 12th January, 2008] \n \n4.9 \nClarification on Protection of Pay of Gazetted  \nContract Employees on Regularization/Appointment \non Regular Basis  \n \nRefer to this Division‘s O.M of even number dated 07-04-2015 on the subject \nnoted above.  \n2. \nThe clarifications to the queries raised by Ministries / Divisions/ Departments and \nAGPR, Islamabad are conveyed as under. \nS. No. \nQUERIES RAISED \nCLARIFICATION \n1 \nFinance Division‘s OM dated 07-04-21015 \ndoes \nnot \ncontain \neffective \ndate \nof \nimplementation from which date will it take \neffect. \nThe said O.M will take \neffect from the date of its \nissuance i.e. 07-04-2015. \n2 \nWhether the officer regularized from contract \nservice prior to issuance of the said OM i.e. \n07-04-2015 will also be entitled for protection \nof pay or otherwise.  \nYes However, no arrears are \nadmissible prior to 07-04-\n2015 \n3 \nWhether the officer whose services were \nregularized from development side to non-\ndevelopment \nside \non \nregular \nbasis \n(development post to regular post) are entitled \nto pay protection.  \nPay is protectable for those \nemployees \nonly \nwhose \ncontract appoint-ment  on \ndevelopment side, was made \nin BPS on standard terms \nand conditions issued by \nEstablishment Division. \n4 \nWhether arrears/back benefits to those \nemployees are admissible whose service were \nregularized prior to the issuance of the said \nO.M on 07-04-2015.  \nNo arrears/back benefits are \nadmissible \nprior \nto \nthe \nissuance of the said O.M on \n07-04-2015.  \n5 \nWhether the concurrence of FPSC is required \nfor all the cases of contract appointment/re-\nappointment beyond 02 years against civil \npost in BS-16 to BS-22 made or continue after \n25-03-2010. \nBeing \nan \nadministrative \nnature of issue, relates to \nEstablishment \nDivision/ \nFPSC.  \n  \n[Authority:– Finance Div.‘s O.M. No.4(2)R-2/2014-241, dated 20-09-2016]. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 373 \n \n \nIV. CURRENT/ADDITIONAL CHARGE AND ACTING CHARGE \nAPPOINTMENTS \n \n5.1 \nCurrent/Additional Charge and  \nActing Charge Appointments \n \nAccording to the existing instructions all appointments by promotion in higher \nposts are to be made through regular selection process i.e. with the approval of the \nCentral Selection Board/ Departmental Promotion Committee and the authority \ncompetent to make appointment to the BPS in which the vacancy exists. However, in those \ncases where a vacancy in a higher post occurs for less than two months and it is considered \nimpossible for good reasons to make arrangements for day to day work of that post to be carried \non otherwise, the current charge of the duties of that post may be given temporarily, with the \napproval of the authority competent to make appointments to the said post, to the most senior \nofficer in the cadre present at the place or in the organization where the vacancy may have \noccurred if he is otherwise fit and eligible for promotion. \n \n2.  \nSituations arise in various departments where higher posts have to be filled \nurgently for short periods independently of the normal promotion and appointment \nprocedure which takes time. The matter has been considered in consultation with the \nMinistry of Finance.  In order to overcome the difficulty, the President has been pleased to \ndelegate the power to make current charge appointments as follows:- \n \n(i) \nSecretaries/Additional     \n \n \nSecretaries............    \n \n(ii) \nHeads of Attached Department \n \n \nnot below BPS 21 including  \n \n \nChairman, FPSC and Chairman \n \n \nFor BPS \n \n \nFederal Inspection Commission  \n \n \n17 to 20 \n \n \nin respect of their own  \n \n \nofficers................. \n \n(iii) Auditor General of Pakistan  \n \n \nPakistan Audit Department..   \n \n \n \n  \n \n(iv) Military Accountant  \n \n \nGeneral for Military   \n \n \n \nUpto BPS 20 \n \n \nAccounts Departments...... \n \n \n \n (v) Member Finance, Railway Board for \n \n \nRailway Audit Department................ \n \n(vi) Head of Department as defined in \n \n \nFor BPS \n \n \nS.R.2(10) not below BPS-20......... \n \n \n17 and 18 \n \n3. \nThe exercise of the powers as delegated shall be subject to the observance of \nthe following conditions:— \n                                                          \n or Selection Board for posts in BPS 19. \n\nPage - 374                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n(i)    the arrangement should not be made for a period of less than one month and \nshould not exceed three months;  however, it may be extended by another \nthree months with the approval of the next higher authority; \n \n(ii)   as soon as the current charge is given, a proposal for regular appointment \nshould be initiated and referred to DPC/CSB within a month; and \n \n(iii)  in making current charge arrangement, the senior most officer available in \nthe organization and present at the place where the vacancy may have \noccurred, if he is otherwise fit and eligible for promotion, should be \nconsidered. \n \n4. \n An officer appointed to hold current charge of a higher post shall be \nallowed, in term of F.R. 35 and proviso to Section 17 of the Civil Servants Act, 1973 pay in \nhis own grade plus additional pay equal to 20% of his grade pay ***(In case of \nAdditional Charge of Identical post 20% of the Basic Pay subject to maximum Rs.12,000/- \nand in case of Additional Charge of Non-Identical post 10% of the Basic Pay subject to \nmaximum Rs.12,000/- w.e.f 01-07-2016. \n \n5.  \nThe existing orders on the subject are modified to the above extent. \n[Authority:– Estt. Division‘s O.M.No.1/21/76-AR.I/R-II, dated 18-6-1980, as amended vide O.M. of \neven number dated 10-4-1981]. \n \n5.2 \nClarification Regarding Length of  \nService for Current Charge \n \nWith \nreference \nto \nthe \nEstablishment \nDivision's \nOffice \nMemorandum  \nNo.1/21/76- AR.I/R.II dated the 18th June 1980 it is clarified that for the purpose of \nmaking current charge arrangements, it is not necessary to insist on completion of the \nlength of service as prescribed for promotion. \n [Authority:– Estt. Division‘s O.M. No. 1/4/84-R.2 dated 3-7-1984]. \n5.3 \nEnhancement of Special Pay Admissible  to an Officer  \nAppointed to Hold Current Charge of a Higher Post \n \nUnder the existing orders, an officer appointed to hold current charge of a higher \npost in addition to the duties of his own post, is allowed in terms of F.R. 35 and proviso to \nsection 17 of Civil Servants Act, 1973, pay of his own post plus special pay equal to 10% of \nhis pay. The position has been reviewed and in order to afford sufficient compensation to a \nperson performing duties of higher post carrying higher responsibilities, it has been decided, \nwith the approval of the competent authority, that in case of current charge appointments to \nhigher posts, special pay shall be admissible at the rate of 20% of pay subject to a maximum \nof ***[Rs.12,000/- p.m. with effect from 1-7-2016]. \n \n2. \nHowever, it is emphasized that the current charge arrangements should be \nmade with the approval of the competent authority strictly in accordance with the orders \ncontained in the Establishment Division's O.M.No.1/21/76-A.R.I/R.II, dated 18-6-1980. \n [Authority:– Finance Division‘s O.M. No. F.2(9)-R.3/85, dated 15-3-1987]. \n                                                          \n or Selection Board for posts in BPS 19. \n BPS. \n Revised & added vide Finance Division O.M. No. F.1(2)/Imp/2016-333, dated 01-07-2016. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 375 \n \n \n5.4 \nCurrent Charge Appointment – Determination  \nof Seniority Within an Organization \n \nReference Establishment Division's O.M. No. 1/21/76- AR.I/R.II, dated 18th June, \n1980 which provides that ―the current charge of the duties of that post may be given \ntemporarily, with the approval of the authority competent to make appointment to the said \npost, to the most senior officer in the cadre present at the place or in the organisation where \nthe vacancy may have occurred if he is otherwise fit and eligible for promotion‖. Queries \nhave been received as to the definition of the word ―place‖ and ―organization‖. \n \n2.  \nThe matter has been considered.  The word ―place‖ refers to the area in \nwhich the office in which the vacancy has arisen is located, e.g., Rawalpindi, Islamabad, \nKarachi etc. The word ―organization‖ refers to each distinctive administrative unit of \ndepartment.  For instance in a Division which is divided into different Wings each as a \ndistinct entity, the organization will refer to each such Wing. \n [Authority:– Estt. Division‘s O.M. No. 1/21/76-AR-I/R.II, dated 14-3-1981]. \n \n5.5 \nExtension in Current Charge Appointment \n \nWith reference to the Establishment Division O.M. No. 1/21/76-AR.I/R.II, dated \nthe 18th June, 1980 as amended vide Establishment Division O.M. of 10th April, 1981 a \nquestion has been raised as to which authority is competent to extend current charge \nappointment beyond 6 months. \n \n2.  \nThe delegation made vide the Establishment Division O.M. No. \n1/21/76- AR.I/R.II, dated the 18th June, 1980 as amended vide O.M. dated 10th April, \n1981 is in partial modification of the Establishment Division O.M. No. 7/22/70-AVII, \ndated 7th  August, 1970.  The cases of extension of current charge appointment beyond 6 \nmonths will, therefore, continue to be sanctioned by the Establishment Secretary in respect of \nposts in BPS 17 to 19 and by the President in respect of posts in  BPS 20 and above. \n \n3. \nThe current charge arrangement is made as a temporary measure pending \nappointment of a person to the post on a regular basis.  It is expected that the case for regular \nappointment will be simultaneously initiated and finalised within the period of 6 months \nwhich is considered sufficient for the purpose. Normally, therefore, there should be no \noccasion for extending current charge arrangement beyond 6 months. In those cases only \nwhere it is necessary to continue the current charge arrangement beyond this period cases, \nshould be referred to the Establishment Division.  Such cases should indeed the rare.  The \ncase should be referred in the form of a summary for the President in the case of posts in \nBPS 20 and above and for Establishment Secretary in the case of posts in BPS 17 to 19, \nstating what action was taken to fill the post on a regular basis, the reasons why it has not \nbeen possible to make a regular appointment within the prescribed period of 6 months and \nfull justification for further extension of temporary arrangement.  The period for further \nextension should be as short as possible necessary to make regular arrangements. \n                                                          \n Now the Prime Minister for posts in BPS 20 and Secretary of the Ministry/Division concerned for  posts \nin \n \nBPS 17 to 19.  \n Prime Minister. \n\nPage - 376                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n4. \nThe proposal to continue payment of additional pay beyond 6 months will \nalso require approval from the Ministry of Finance. The proposals may therefore be referred \ninitially to the Ministry of Finance for their concurrence before referring the case to the \nEstablishment Division. \n[Authority:– Estt. Division‘s O.M. No 1/21/76-AR-I/R-II dated 6-4-1987]. \n \n5.6 \nGrant of Current Charge of the Post of Section Officer to \nSuperintendents/Assistants in Ministries/Divisions \n \nRefer to the Establishment Division‘s O.M No. 6/2/90- OMG.II dated 16th \nMay,1990 on the above subject and to state that references have been received in the \nEstablishment Division enquiring whether the current charge of the post of Section Officer \ncan be granted to Stenographer (BPS-15)/Stenotypist (BPS-12) also.  \n \n2. \nThe matter has been considered, it is accordingly advised that the current \ncharge of the post of Section Officer in the Ministries/Divisions shall be given only to the \nSuperintendents (BPS-16/17). Alternatively, additional charge may be given to another \nSection Officer, by the Ministries/Divisions.  \n[Authority:– Estt. Division‘s O.M. No 1/19/96-R-II dated 30-01-1997]. \n \n5.7 \nCorrect Designation of Officers Holding  \nCurrent Charge of Higher Posts \n \nIt has been decided in consultation with the Law Division that an officer holding a \nhigher post on current charge basis may use the designation of that post in relation to a duty \nattached to that post. \n[Authority:–  Estt. Division‘s O.M. No. 1/3/82-R.2, dated 16-12-1982]. \n5.8 \nAppointment of Officers on Current Charge Against Higher Posts \nand Payment of Additional Remuneration Therefor \n \nReference instructions contained in para 3 of Establishment Division O.M. No. \n1/21/76-AR-I/R -II dated 6-4-1987 which provide that the extension of current charge \narrangement should be sought from the *President and the Establishment Secretary in \ncase of posts in BPS 20 and above and posts in BPS 17-19, respectively. It is stated the \naforesaid instructions have been reviewed in consequence of amendment in rule 6 of the \nCivil Servants (Appointment, Promotion & Transfer) Rules 1973 notified vide SRO \nNo.276(1)/2000 dated 25.5.2000 under which Secretaries of the Ministries/ Divisions \nhave been authorized to make appointments to posts in BPS 17 to 19, and it is clarified \nthat extension of current charge arrangement to posts in BPS 17 and above is now \nrequired to be sought from the appointing authority prescribed in rule 6 of the Civil \nServants (Appointment, Promotion & Transfer) Rules, 1973. \n \n2. \nWhile approving/extending current charge arrangements, the following \nguidelines are required to be strictly observed:- \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 377 \n \n \n(i) \nCurrent charge arrangement is a temporary measure pending appointment \nof a person on regular basis in the prescribed manner. \n(ii) \nProposal for regular appointment in the prescribed manner should be \ninitiated at the earliest opportunity and current charge arrangement should \nnot be considered as a justification for delay in filling the posts on regular \nbasis in the prescribed manner. \n(iii) Six months is considered a sufficiently long period for the purpose of \nfilling of posts on regular basis and, therefore, there should, normally, be \nno occasion or necessity, for seeking extension of current charge \narrangement beyond six months. \n(iv) Extension of current charge beyond six months requires prior consultation \nwith the Finance Division before seeking the orders of the competent \nappointing authority prescribed in rule 6 of the Civil Servants \n(Appointment, Promotion & Transfer) Rules, 1973. \n(v) \nCurrent charge of a higher post can be given only to those persons who \nfulfill eligibility conditions for regular promotion to that higher post. \n(vi) Normally the most senior persons available in the Wing/Unit where \nhigher post falls vacant should be given current charge or higher post. \n \n3. \nWhile issuing formal sanction for grant of additional remuneration on \naccount of current charge, it may be specifically certified that the above mentioned guidelines \nhave been kept in view while approving/extending current charge arrangement. \n[Authority: Estab. Div.‘s OM No. 1/17/2000-R-2, dated 21st Nov., 2000] \n \n5.9 \nGuidelines for Appointment of Officers on Current  \nCharge Against Higher Post and Payment of Additional \nRemuneration Therefor \nThe administrative instructions regarding current charge appointments \ncontained in Establishment Division‘s O.M No. 1/21/76-AR-I/R-II dated 18-06-1980 \nread with O.M No. 1/21/76-AR-I/R-II dated 06-04-1982 read with O.M No. 1/17/2000-\nR-II dated 21-11-2000 on the subject provide that all appointments by promotion in \nhigher posts are required to be made through regular selection process i.e. with the \napproval of CSB/DPC and the Authority competent to make appointment to the grades in \nwhich the vacancy exists. However, in those cases where a vacancy in higher posts \noccurs for less than two months and it is considered impossible for good reasons to make \narrangements for day to day work of that post to be carried on otherwise, the duties of \nthat post may be given temporarily with the approval of Authority competent to make \nappointments to the said posts, to the senior most officer in the cadre present at the place \nor in the organization where the vacancy may have occurred, if he is otherwise fit and \neligible for promotion. In order to overcome the difficulties, authorities competent to \napprove such arrangements from BS-17 to BS-20 have also been prescribed. The above \nreferred instructions also provide that the said arrangements should not be made for a \nperiod of less than one month and should not exceed three months. However, the \narrangements can be extended with the approval of the Appointing Authority for another \n\nPage - 378                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \nperiod of three months. Extension beyond six months requires prior consultation with the \nFinance Division before seeking orders of the competent authority prescribed in rule 6 of \nthe Civil Servants (Appointment, Promotion & Transfer) Rules, 1973. \n2. \nIt has been observed that the said instructions are not being compiled \nwith in letter and spirit and the current charge arrangements are extended with a gap of \ncouple of days for one reason or the other which amounts to deviation from the above \nmentioned administrative instructions on the subject.  \n3. \nThe Prime Minister has taken a serious notice of the above practice and \nhas been pleased to observe that current charge is a temporarily arrangement to run day \nto day work of Organizations. Extensions are frequently made without any cogent \nreasons and without making arrangements for regular appointment to the post.  \n4. \nIn view of the above, all Federal Secretaries/Additional Secretaries \nIncharge of Ministries/Divisions are requested to ensure that the administrative instruct-\nions regarding current charge arrangements as mentioned above are being compiled with \nin its letter and spirit in the Ministries/Divisions/Departments and Organizations under \ntheir administrative control and current charge arrangements are made only for cogent \nand valid reasons while simultaneously making arrangements for regular appointment to \nthat post.  \n[Authority.— Establishment Division‘s O.M No. 8/9/2004-R-II dated 02-02-2017] \n  \n5.10 \nCombination of Appointments  \n \nReference paras of the instructions contained in Establishment Division \nO.M.No.1/21/75-AER.R.2 dated 19.8.1989 which provide that additional charge \narrangement in non-identical post in BPS 17 to 19 requires approval of the Establishment \nSecretary. The above instructions have been reviewed in the light of amendment in rule 6 \nof the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 notified vide \nSRO No.276(1)/2000, dated 25.5.2000 under which Secretaries of the Ministries/ \nDivisions concerned have been authorized to make appointment to posts in BPS 17 to 19 \nconsequent upon the aforesaid amendment in rules additional charge arrangement in \nnon-identified posts to BPS 17 to 19 now requires approval of Secretary of the \nMinistries/ Divisions concerned. Cases involving additional charge of posts borne on the \ncadre of APUG and OMG shall, however, continue to be submitted for the approval of \nEstablishment Division. The instructions contained in Establishment Division O.M. \nNo.1/21/76-AR-1/R-II dated 19.8.1989 stand amended accordingly. \n \n2.  \nMinistries/Divisions are requested to bring the above instructions to the \nnotice of all departments concerned. \n[Authority:– Establishment Division‘s O.M.No.1/15/2000-R.2, dated 02.10.2000]. \n                                                          \nFor foundation of the concept ‗Combination of Appointments‘ see FR 49 and Government decisions \nreproduced below FR 49, PP 82-86 Compilation of Fundamental  Rules and Supplementary Rules, First \nEdition (Second Reprint), Manager of Publications, Karachi, 1979. For financial compensation. \nAll Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended.   \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 379 \n \n \n \n5.11 Combination of Appointments -  \nAuthorization to Secretaries \n \nReference the Establishment Division‘s OM No. 1/21/76-AR/I/R,2 dated 19.8. \n1989 as amended vide its OM No.1/15/2000-R.2, dated 2.10.2000 on the subject \naccording  to which additional charge arrangements in non-identical posts in BPS 17 to \nBPS 19 can be made with the approval of the Secretary of the Ministry/Division \nconcerned and for the posts borne on the cadre of APUG and ***OMG with the \napproval of Establishment Secretary and those in BPS 20 and above with the approval of \nPrime Minister. \n \n2. \nIn view of the current policy of decentralization of the government, the \ninstructions contained in the above referred OM have been reviewed. The Prime Minister \nhas been pleased to authorize the Secretaries of the Ministries/ Divisions to approve \nadditional charge arrangements in non-identical posts in BPS 17 to BPS 20. This \narrangement should not be made for a period of less than one month and should not \nexceed three months. However, it may be extended by another three months with the \nconcurrence of the Establishment Division. Extension of such arrangements beyond six \nmonths shall be made with the approval of the Prime Minister. \n \n3. \nThe instructions contained in para 2 & 3 of the Establishment Division‘s \nOM No. 1/21/76-AR.I/R2 dated 19.8.1989 and No. 1/15/2000-R.2 dated 2-10-2000 stand \nmodified to the extent indicated above. \n [Authority: Estt. Div.‘s OM NO. 3/89/2004-R-2, dated 01-01-2005] \n \n5.12 \nAdditional Charge Appointment:  \nProcedure and Remuneration \n \nReference Finance Division's circular O.M. No. F. 4(14)-R. 4/68, dated the 9th  \nSeptember,1971@, the position has been reviewed and in order to afford sufficient \ncompensation to a government servant entrusted with the additional charge@@ of a vacant \nidentical post, it has been decided, with the approval of the competent authority, that in case \nof additional charge arrangement, special allowance shall be admissible at a uniform rate of \n20% of basic pay not exceeding @Rs. 12,000/- p.m. with effect from 1st July 2016 @@@(In \ncase of Additional Charge of Identical post 20% of the Basic Pay subject to maximum \nRs.12,000/- and in case of Additional Charge of Non-Identical post 10% of the Basic Pay \nsubject to maximum Rs.12,000/- w.e.f 01-07-2016), subject to the fulfillment of the \nfollowing conditions:— \n                                                          \n For foundation of the concept ‗Combination of Appointments‘, FR 49 and Government decisions reproduced \nbelow FR 49, pages 82-86, Compilation of the Fundamental Rules and Supplementary Rules, First Edition \n(Secondary Reprint), Manager of Publications, Karachi : 1979. For financial compensation. \nAll Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n \n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \n \nissued on the subject from time to time were mutatis mutandis amended.   \n*** Office Management Group. \n@  Page 85 of the FR & SR. \n@@ Current charge appointment is now regulated. \n@@@ Revised & added vide Finance Division O.M. No. F.1(2)/Imp/2016-333, dated 01-07-2016. \n\nPage - 380                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n(i) \nThe work of the vacant post, may, as far as possible, be distributed among \nmore than one government servant of the same status and designation \navailable in the Ministries/ Divisions/Departments. \n \n(ii) \nWhere the distribution of the work among more than one government \nservant is not feasible, the charge of the vacant post may be entrusted, in its \nentirety, to another government servant. This arrangement should not be \nmade for a period less than one month and should not exceed three months, \nand it should be allowed with specific approval of the Secretaries/Additional \nSecretaries/Heads of Attached Departments / Heads of Department not \nbelow BPS 21. However, it may be extended by another three months with \nthe approval of next higher authority. \n \n(iii) Immediately on the expiry of six months of the full additional charge of the \nparticular vacant post, the post shall be treated as having been abolished and \nits duties automatically becoming part of the normal duties of the other \nexisting posts of the same category in the Divisions/Departments concerned. \nThe post so treated as abolished shall not be reviewed without the \nconcurrence of the Financial Adviser concerned. \n \n2. \nFinance Division's O.M. No. 4(14)-R.4/68, dated the 9th September, 1971 \nshall be deemed to have been cancelled with effect from 1st February, 1987. \n[Authority:– Finance Division‘s O.M. No. F.2(9)-R-3/85, dated 18-3-1987]. \n \n5.13 \nCombination of Charge/Additional Charge \nAppointment not to be Notified \n \nThe Finance Division's O.M.No.F.4(14)R.4/68, dated 9-9-1971 authorizes grant of \nSpecial Pay at various specified rates in cases in which, in accordance with para 2(ii) of that \ncircular, the charge of the vacant post of an officer in an establishment is entrusted in its \nentirety to another officer of the same status, category and designation in that establishment. \nA question was raised whether this combination of charges, where the post and the officer \nconcerned belong to a BPS higher than Grade 15, needs or does not need to be notified in \nthe gazette, in order for the above special pay to become payable. The matter has been \nconsidered in consultation with the Establishment Division. The position is that the \ncombination of charge in the above category of cases [unlike the combination of \nappointments under F. R. 49 or under para 1(2) (c) of the pre-Independence Government of \nIndia, Finance Department's O.M. No. F.7(3)-EII/46, dated 26-9-1946] would not have the \neffect of bringing about any change either in the status of the officer concerned or in his \ncompetence to perform official duties. It has accordingly been held that notification, in the \ngazette, of the combination of charges authorised under para 2(ii) of the above mentioned \ncircular dated 9-9-1971, would be uncalled for. \n \n2. \nIt follows that in cases of the kind referred to in the preceding para, issue of \nan official letter conveying the approval of the competent authority to the combination of \ncharges in question and to the grant of special pay in accordance with para 2(ii) of the \ncircular dated 9-9-1971 referred to above, would constitute sufficient authority for the Audit \nto allow the relevant rate of special pay to the officer concerned. \n[Authority: Finance Division‘s O.M.No.D.907-R.4/76-F.4 (19)R.1/76, dated 6-10-1976]. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 381 \n \n \n \n5.14 \nAppointment on Acting Charge Basis \n \nReference rule 8-A of the Civil Servants (Appointment, Promotion and Transfer) \nRules, 1973, and to state that a civil servant, on appointment to hold a post on Acting \nCharge basis, shall – \n \n(a) \nassume full duties and responsibility of the post and exercise all statutory, \nadministrative and financial powers vested in the regular incumbent of the \npost; and \n \n(b) \nduring the period of such appointment, be entitled to draw fixed pay equal to \nthe minimum stage of the pay at which his pay would have been fixed, had \nhe been appointed to that post on regular basis. Service rendered on acting \ncharge basis in the scale applicable to the post shall not count for purposes of \ndrawal of increments in that BPS. It shall, however, count towards \nincrements in the scale of pay held immediately before appointment on \nacting charge basis so that on reversion from acting charge appointment his \npay in the lower BPS should be fixed at the same stage which he would have \nreached, but for appointment to the higher BPS; \n \nProvided that if at any time during his appointment on acting charge basis, his \nsubstantive pay exceeds his pay fixed on acting charge appointment, he will draw his \nsubstantive pay. \n \n[Explanation.– For the purpose of this proviso, officiating pay drawn in a post held \non regular basis continuously for three years (including period of leave) or which would \nhave been drawn for that period but for appointment on acting charge basis shall be treated \nas substantive pay]. \n [Authority:– Estt. Division‘s O.M.No.1/9/80-R II(B), dated 12-1-1981 as amended  \nvide O.M.No.1/1/82-R 2 dated 15-8-1983]. \n \n5.15 \nActing Charge Appointment – Counting of Service \n \nReference sub-para (b) of Establishment Division's O.M.No. 1/9/80-R.II(B) dated \n12th January, 1981 as amended vide O.M.No. 1/1/82/R.2, dated 15th August, 1983. It is \nstated that, in partial modification of the said orders, it has been decided that the service \nrendered on acting charge basis in respect of appointments falling under rules 8-B(l) and \n8-B(3) of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 count in \nthe pay scale applicable to the post for the purposes of accrual of increments subject to \nfulfillment of the following:— \n(i) \nIn case of acting charge appointments to posts carrying BPS 18, the \nincumbents shall have completed 5 years service in BPS 17. \n(ii) \nIn case of acting charge appointments to posts carrying BPS 19 and above the \nincumbents shall have completed the prescribed length of service for \nrespective posts as under:- \n \n \n(a) Posts in BPS 19 \n \n 12 years service in BPS 17 and above. \n                                                          \n Amended vide Estt. Division‘s O.M.No.1/25/83-R 2 dated 31-03-1986. \n\nPage - 382                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n \n(b) Posts in BPS 20      \n17 years service  in BPS 17 and above. \n \n \n(c) Posts in BPS 21      \n22 years service  in BPS 17 and above. \n \n2. \nThe above decision shall be effective from the First January, 1985.  \nHowever, in cases of acting charge appointments made during the period from 12th  January, \n1981 to 31st December, 1984, the increments shall be restored from the due dates but no \narrears due on account of restoration of increments prior to 1st January, 1985 shall be allowed.          \n [Authority:– Estt. Division‘s O.M.No.1/25/83-R.2, dated 27-3-1985]. \n5.16 Clarification About the Look After Charge \nRefer to the subject cited and to say that a number of instances have come to the \nnotice of Establishment Division where the Ministries/Divisions have been found \nindulging in the practice of assigning look after charge of higher post to an officer during \nthe absence its actual incumbent which cause administrative/ financial inconvenience. \n2. \nIn this context it is clarified that there is no provision of look after charge in \nCivil Servants Act,1973 and Rules made thereunder, rather an officer can be deputed \ntemporarily as an internal arrangement to look after the work of another post for disposal \nof day to day work of urgent and routine nature in the Ministry/Division/Organization \nconcerned.  \n3. \nAs a matter of principle, the senior most officer is normally asked by the head \nof the Division/Department to look after the work of a post when its incumbent is \ntemporarily away. Regarding the decision making process, there may be certain issues \nwhich are of quasi-judicial nature and decision cannot be taken by an officer not \nformally designated to exercise those powers. Likewise, certain financial and \nadministrative powers can only be exercised by an officer to whom additional/current \ncharge of the post is entrusted in the prescribed manner. An officer looking after the \nwork cannot exercise such powers as he has not been delegated with such powers by the \ncompetent authority. As regards day to day decisions, these can be taken by an officer \nlooking after the work and can also be reviewed/revised by the head of the Organization \ndepending upon the merit of the case.  \n4. \nMinistries/Divisions are requested to disseminate the above position to all the \nDepartments/Offices under their administrative control.  \n[Authority.— Establishment Division‘s O.M No. 3/15/2016-R-II dated 09-04-2021] \n \n \n \n \n \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 383 \n \n \nV. ADHOC APPOINTMENTS \n \n6.1 \nAdvertisement for Ad-Hoc Appointments   \n \nAttention is invited to Establishment Division's Notification No. 1498(I)/73, \ndated 20th October, 1973 regarding Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973. \n \n2. \nIn accordance with Part IV dealing with ad-hoc and temporary \nappointments, rule 19 lays down that the post shall be advertised and the same procedure \nas laid down for the initial appointment in Part III shall be followed for making ad-hoc \nappointments. \n   \n3. \nA number of cases have come to notice where ad-hoc appointments have \nbeen made from amongst departmental candidates or from other applicants without an \nadvertisement having been made in the press. \n \n4. \nThis is irregular in future, no proposal for ad-hoc appointments will be \nentertained unless the post has been duly advertised.  The summary of the case submitted \nto the Establishment Division should invariably state that the post has been advertised \nand the clipping of the advertisement should be enclosed with the summary. \n \n[Authority:– Estt. Division‘s O.M. No. 2/23/78-D.III, dated 17-4-1978]. \n6.2 \nAd-Hoc Appointees to be Clearly Told of the \nConditions of Their Appointments \n \nIt has been noticed that various Ministries/Divisions etc. while advertising \nposts, falling within the purview of the FPSC, for purposes of making ad-hoc \nappointments thereto, do not take into account the fact that the appointees on the basis of \nsuch advertisements, being replaceable by the FPSC nominees, should be clearly told of \nthis condition of their appointments.  This omission on the part of various Ministries/ \nDivisions, etc. may give rise to complications later on. \n \n2. \nIt is, therefore, requested that, while advertising for ad-hoc appointments \nto such posts, the Ministries/Divisions etc. should categorically state that the candidates \nappointed on the basis of such advertisements will be replaceable by the FPSC \nnominees. The condition may also be communicated to the candidates in the letters/ \nnotifications of such appointments so that no appointee claims regular appointment \nsubsequently on the basis of advertisement or appointment letters/notifications. \n \n3. \nIt may also be ensured that requisition for such posts should invariably be \nsent to the Commission within two months of the filling up of such posts on ad-hoc basis. \n \n[Authority:– Estt. Division‘s O.M.No.2/6/74-F.IV, dated 14-6-1974]. \n6.3 \nProposals for Continuance of  \nAd-Hoc Appointments \n \nIt has been observed that placing of requisitions on the Federal Public Service \nCommission in respect of posts required to be filled through the Commission are delayed \nby the Ministries/Divisions without any justification and ad-hoc appointments made on \nsuch posts are continued for long periods. \n\nPage - 384                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n2. \nIn this connection, attention is invited to Rule 18 of the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973, which requires that a requisition in \nthe prescribed form shall be forwarded to the Federal Public Service Commission \nimmediately when it is decided to fill the post in question or, if that is not practicable and \nthe post is filled on ad-hoc basis, within two months of the filling of the post. \n \n3. \nIt is, therefore, reiterated that while making ad-hoc appointments against \nposts falling within the purview of the Federal Public Service Commission, a requisition \nshould be placed on the Commission immediately and in any case not later than two \nmonths from the date of filling the post on ad-hoc basis. All proposals relating to ad-hoc \nappointments and their further continuance should, in future be accompanied by a copy \nof the requisition sent to the Commission as far as possible, otherwise the Establishment \nDivision may not consider such proposals. \n[Authority:– Estt. Division‘s O.M.No.2/9/76-D-III, dated 4-6-1976]. \n \n \n6.4 \nAd-Hoc Appointments and \nApproval for Extension \n \nReference Establishment Division's Office Memo No. 2/9/76-D.III, dated 14th \nMarch, 1981. It is stated that the instructions contained therein for making appointment \nto posts on ad-hoc basis and seeking extensions thereto are not being complied with \nfaithfully. These instructions clearly provide for making ad-hoc appointment for a period \nnot exceeding six months with the approval of competent authority as laid down under \nrule 6 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973, as \namended.  The first extension beyond the initial period of ad-hoc appointment is required \nto be given after obtaining approval of the FPSC. As such, the approval of the competent \nauthority for this extension is not required. Subsequent extensions for periods not \nexceeding six months in the ad-hoc appointment shall not require concurrence of the \nFPSC but approval of competent authority shall, in any case, be obtained. All the \nMinistries/Divisions are requested to bring these instructions to the notice of all the \ndepartments/ organizations under their administrative control for compliance. \n \n[Authority:– Estt. Division‘s O.M.No. 10/8/86-R.2, dated 15-12-1986]. \n \n 6.5 Submission of Summaries Regarding  \nAd-Hoc Appointments \n \nIn the appendix to the Establishment Division d.o. letter No. 4/20/74-A.IV, \ndated the 29th June 1976 detailed procedure governing the submission of cases of ad-hoc \nappointments has been outlined. It has, however, been noticed that proposals for ad-hoc \nappointments, which have considerably increased of late, are not submitted in \naccordance with the instructions laid down therein.  Ad-hoc appointments are to be made \nonly in cases of extreme urgency. But non-adherence to the prescribed procedure leads to \ndelay in their finalization. It is, therefore, reiterated that– \n(i) \nthe device of ad-hoc appointment should be resorted to only in cases of \ngenuine urgency; \n(ii) \nthe post should be widely advertised/circulated; \n(iii) regional/provincial quotas should be strictly observed; and \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 385 \n \n \n(iv) particulars of all the applicants should be sent alongwith detailed reasons \nwhy the person recommended has been selected. \n \n2.  \nCases where the above procedure has not been followed will have to be \nreturned to the Ministries un-disposed of. \n \n[Authority:– Estt. Division‘s d.o. letter No.4/20/74-A.IV, dated 9-4-1977]. \n6.6 \nSeniority of Ad-Hoc Appointees for Purposes of Reversion or \nTermination of Services on Availability of Regular Appointees \n \nNo rules or instructions regarding determination of the seniority of ad-hoc \nappointees have so far been issued.  This is due to the fact that ad-hoc service does not \nreckon for purposes of seniority when the ad-hoc appointment is later on converted to \nregular appointment. Instructions have also been issued in Establishment Division's O.M. \nNo. 3/29/70-D- III, dated the 7th January, 1971 that ad-hoc appointees should not be \npromoted to a higher grade. The question of determination of the seniority of the ad-\nhoc appointees for purposes of promotion, therefore, does not arise.  However, \nsometimes the question which does arise is as to which one of the several ad-hoc \nappointees should be reverted when the F.P.S.C. qualified candidates become available. \nIt has been decided that reversion should be made in the reverse order of ad-hoc \nappointment.  However, when the date of ad-hoc appointment of more than one officer is \none and the same, the reversion should be made in the reverse order of the seniority in \nthe lower grade if available, otherwise the younger in age should revert first.  Reversion \nfor the purposes of this O.M. includes termination of service where the ad-hoc appointee \nwas recruited directly from outside. \n[Authority.- Estt. Division‘s O.M.No.1(8)/72-D.II, dated 4-5-1972]. \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n BPS/Post.  \n\nPage - 386                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \nVI. \nRE-APPOINTMENTS \n \n7.1 \nRe-appointment to Grade 17 or Above Posts  \n \nIt appears that some doubt still exists in some quarters about the procedure to be \nfollowed in the following cases:- \n(a) \nIn case of re-appointment to a post in *Grade 17 or above of an officer whose \n―first appointment‖ to a post in *Grade 17 or above was made with the approval \nof the [President/ Prime Minister]. \n(b) \nIn case of appointment to hold full charge of a post in *Grade 17 or above, \nof an officer who had already been holding current charge of the post. \n \n2.  \nThe approval of the **[President/Prime Minister] is not necessary for \nre-appointment of an officer to a post in *Grade 17 or above whose earlier appointment to \nthat post was made with the approval of the **[President/ Prime Minister] and who was \nsubsequently reverted from that post due to no fault of his own.  However, where reversion \nwas made as a result of some disciplinary action, fresh approval of the **[President/Prime \nMinister] would be necessary, if the officer is subsequently re-promoted to a post in *Grade \n17 or above. \n \n3. \nWhen an officer is appointed to hold current charge of a post in *Grade 17 or \nabove with the approval of the President/ Prime Minister, similar approval of the \n**[President/Prime Minister] is required when the same officer is appointed to hold full \ncharge of the post. \n[Authority:– Estt. Division‘s O.M.No.10/2/64-D.I, dated 13-8-1964, as amended  \nvide O.M. No.3/20/70-D.III, dated 16-9-1970]. \n \n7.2 \nRe-appointment to Posts and  \nSelection Board \n \nIn continuation of the instructions issued in the Establishment Division Office \nMemorandum No. 3/20/70-D III, dated the 16th September, 1970 it has been decided that if \nthe re-appointment of an officer to a post in *Grade 17 and above took place after more than \none year of the reversion from that post, the case should be placed before the Central \nSelection Board for determining the continued fitness of the officer to hold a post in *Grade \n17 or above.  After the approval of the Central Selection Board, it would not be necessary to \nrefer the case to the **[President/ Prime Minister] again. \n[Authority:– Estt. Division‘s O.M.No.3/20/70-D.III, dated 16-9-1971]. \n \n7.3 \nAppointment of Secretaries to Government \n \nAppointment of Secretaries/Acting Secretaries to the Government are made on the \nrecommendation of the Ministers concerned with the approval of the President. There are, \n                                                          \n BPS. \nNote Below:— \n Now appointing authorities may be seen in light of Rule-6 of APT Rules,1973. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 387 \n \n \nhowever, standing instructions on the subject as contained in the Establishment Division \nOffice Memorandum No. 33 (3)/54-SEI, dated the 29th September, 1954. \n \n2. \nIn terms of the Office Memorandum mentioned above, before any \nappointment of Secretary/Acting Secretary is decided upon, the Establishment Division \nshould be required to submit a factual note about possible candidates, covering such matters \nas service, eligibility, tenure, etc., together with their Character Rolls. In practice, however, \nMinisters tend to make these appointments without consulting the Establishment Division.  \nThe President has, therefore, been pleased to observe that it is very necessary to follow the \nprocedure laid down in this respect.   \n \n3. \nIt has been decided that henceforth all notifications relating to appointments \nof Secretaries/Acting Secretaries shall be issued by the Establishment Division instead of the \nMinistries, as has been the practice so far. This course is necessary to avoid notifications \nbeing found legally or otherwise defective, as has been found to be the case in some \ninstances. In order to enable this Division to issue the necessary notification, Ministries will \nsend the file to the Establishment Division after Prime Minister's orders have been obtained \nregarding such appointments. \n[Authority:– Estt. Secretary's d.o. letter No.26(10)/63-AI, dated 31-8-1963 and Estt. Secretary's d.o. \nletter No.26(19)/63-A. 1, dated 31-8-1963]. \n7.4 \nNotifications Regarding Postings,  \nTransfers etc. of Officers of the Status  \nof Joint Secretary and Above \n \nIt has been noticed by the Establishment Division that Ministries/ Divisions are not \nfully aware of the correct procedure with regard to obtaining orders for appointment to posts \nin the Ministries/Divisions and issue of notifications in respect of appointments to such posts.  \nThe correct procedure in this regard has, therefore, been explained in the following \nparagraphs. \n \n2.  \nAccording to the existing instructions, appointments to the grade of Secretary, \nAdditional Secretary, Acting Secretary and Joint Secretary fall under the purview of the High \nLevel Selection Board while appointments to the posts of Deputy Secretary to the \nGovernment of Pakistan [........] come within the scope of the Central Selection Board. The \nrecommendation of the High Power Selection Board/Central Selection Board in respect of \nthese officers have to be obtained by the Establishment Division. Thereafter, action is \nrequired to be taken in the following sequence:- \n \n(i) \nApproval of the President to the recommendation of the appropriate \nSelection Board. \n \n(ii) \n(a)  \nDecision in the Establishment Division in consultation with \nMinistries/Divisions to post an approved officer to a particular post, \nand \n                                                          \n Now Prime Minister. \n The word ‘Section Officer’ omitted. \n Note:- The Prime Minister is now the appointing authority for posts in BPS 20 and above vide rule 6 of the \nCivil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n\nPage - 388                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n \n(b)  \nSubmission of a summary to the President for his specific approval \n \nto such appointment. \n \n(iii) Issue of notification by the Establishment Division making the actual \nappointment. \n \n(iv) Issue of notification by the Ministries/Divisions concerned regarding \nassumption of charge of the particular post by the selected officer. \n \n3.  \nAction with regard to (i) and (iii) above is required to be taken by the \nEstablishment Division alone.  Approval of the President to the appointment of a particular \nofficer to a particular post is at present taken by the administrative Division in which the \nvacancy exists. This has led to some unforeseen and unhappy consequences, e.g., \nunwillingness of the administrative Divisions to accept particular officers and allowing the \nofficers to assume charge of their duties before a formal notification has been issued by the \nEstablishment Division.  In order to avoid such difficulties, it has now been decided that \napproval of the *President to all Secretariat appointments would be taken by the \nEstablishment Division, in consultation with the Ministries/Divisions. \n \n4.  \nThe next step would be to issue a further notification regarding assumption \nof charge of the particular post by the selected officer. This notification is to be issued by the \nMinistries/ Divisions concerned. It is, however, emphasised that assumption of charge by \nthe selected officer cannot be from a date prior to but subsequent to the date of notification \nregarding his appointment by the Establishment Division. In no case can the selected officer \nassume charge from a date earlier than the date of notification issued by the Establishment \nDivision. \n[Authority:– Estt. Division‘s O.M.No.22/25/68-Al, dated 23-1-1969]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Note:- The Prime Minister is now the appointing authority for posts in BPS 20 and above vide rule 6 of the \nCivil Servants (Appointment, Promotion and Transfer) Rules, 1973. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 389 \n \n \nVII. MANNER OF SUBMISSION OF CASES \n \n8.1 \nManner of Submission of Cases \nto the Establishment Minister  \n \nThe summaries for the Establishment Minister received from the Ministries/ \nDivisions are found deficient in many respects and do not always contain all the relevant \ninformation which has, therefore, to be obtained formally or informally resulting in delays \nand loss of time.  It is, therefore, requested that Summaries for the Establishment Minister* or \npapers for Central Selection Board seeking approval to an appointment by promotion, direct \nrecruitment, transfer or re-employment, etc. may kindly be prepared in the following \nmanner:- \n(i) \nThe subject should be stated in concise and self-explanatory manner. \n(ii) \nThe Summary should begin by indicating the number of vacancies and how \nthey have arisen. \n(iii) It should then state how these vacancies have to be filled in under the \nrelevant recruitment rules i.e. whether they are to be filled directly, by \npromotion or by transfer etc. If they are to be filled directly the regional/ \nprovincial quota to which they belong may be specifically indicated. \n(iv) In any case, the qualifications and conditions of eligibility for appointment \nprescribed in the recruitment rules should be stated either in the Summary or \nin the Annex thereto.  If necessary, a copy of the recruitment rules may be \nenclosed. \n(v) \nThe Summary must also indicate the action taken to fill the vacancy viz. \nwhether the post has been notified to F.P.S.C. or directly advertised for ad-\nhoc appointment etc. and whether F.P.S.C./ Departmental Selection \nCommittee have recommended any candidate. In the case of promotions, the \nfact that D.P.C. or the C.S.B., as the case may be, has approved the \npromotion should be stated alongwith the minutes. \n (vi) Full information as to qualifications, experience etc. of candidates \nrecommended for appointment/ promotion/ transfer should be given \nalongwith clear indication of their place in the seniority list.  The candidate's \ndomicile should be precisely stated.  Where proposed promotion would \ninvolve supersession, detailed justification thereto may be given alongwith \nnames etc. of all the eligible candidates and their C.Rs in order of seniority \nincluding those who are proposed to be passed over. Otherwise a clear \ncertificate may be given that no supersession is involved. \n \n2. \nIt is requested that the Summaries may please be typed in double space on \nSummary paper and henceforth two copies of each Summary (alongwith enclosures) should \nbe invariably sent to the Establishment Division so that the original is returned with the \norders of the Establishment Minister and the duplicate retained in the Establishment \nDivision for record. \n                                                          \n Cases are, at present, submitted by the Establishment Division to the Prime Minister. \n\nPage - 390                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n3. \nIn case the Summaries are not received in the above mentioned manner, the \nsame may have to be returned causing delay in according necessary approval. \n[Authority:– Estt. Secretary's d.o., letter No.4/20/74-A IV, dated 11-12-1974]. \n8.2 \nCheck List of Information/ Material in Cases to  \nbe submitted to the Establishment Minister \n \nIn order to facilitate proper submission of summaries by the Ministries/Divisions, a \ncomplete check list of information/material to be incorporated in or attached to the \nsummaries in respect of cases requiring the approval of the Establishment Minister is \nenclosed as Appendix. It is requested that in future it may kindly be ensured that this \ninformation/ material is invariably incorporated in/or furnished with the summaries.  \nOtherwise the summaries will not be processed in this Division and will be returned to the \nMinistries/ Divisions. \n[Authority:– Special Secretary (Estt.) d.o. letter No.4/20/74-A.IV, dated 29-6-1976]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Cases submitted to the Prime Minister or other appointing authority, as the case may be. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 391 \n \n \nAPPENDIX \nCHECK LIST FOR SUBMISSION OF SUMMARIES FOR \nTHE ESTABLISHMENT MINISTER \nA. \nGENERAL INSTRUCTIONS: \n(i)  \nThe summary is to be typed in double space. \n(ii)  Two copies of each summary (alongwith enclosures) are to be sent to the \nEstablishment Division. \n(iii)  The summary should contain specific recommendation of the Minister \nincharge about the proposal made in it. \n(iv)  The number of vacancies and how they have arisen. \n(v)  A copy of the recruitment rules approved by the Establishment Division.  \nOtherwise, a copy of the draft recruitment rules or method of recruitment, \nqualifications and experience determined for the post(s) in consultation with \nthe Establishment Division. \n(vi)  Number of sanctioned posts; their distribution into promotion, direct \nrecruitment and transfer quotas. Complete list of officers holding promotion \nposts.  List of officers holding merit quota posts and regional distribution of \nposts reserved for direct recruitment alongwith the names and domicile of \nthe incumbents holding these posts. \nB. \nAPPOINTMENTS BY PROMOTION: \n(i)   \nA copy of the minutes of the meeting of the Departmental Promotion \nCommittee. \n(ii)   \nAn authenticated copy of the seniority list. \n(iii)   \nFull justification for supersession, if any. \n(iv)   \nUp-to-date C.R. dossiers of the officers recommended for promotion or \nsupersession. \n(v)   \nAn abstract of the performance evaluation reports for the last five years in \nrespect of officers recommended for promotion, supersession or to be \nignored being on deputation etc. in the proforma as per Annex I, ―C‖ and \n―D‖ entries to be written in red ink. \n(vi)   \nAn abstract of the major personal traits for the last five years of officers \nrecommended for promotion or supersession vide proforma as per Annex \nII, ―C‖ and ―D‖ entries to be written in red ink. \n(vii)   If an officer recommended for promotion is on deputation with an \norganization under the Federal or Provincial Governments or autonomous/ \nsemi-autonomous organization, foreign government or an international \norganization, it may be clearly stated if the deputation is in the interest of \npublic service or not. \n\nPage - 392                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n(viii) \nIf the officer recommended for promotion is on deputation from another \norganization a copy of the written consent of that organization to his \npromotion is to be furnished to the Establishment Division. \n(ix) \nA certificate that the officers recommended for promotion in a particular \nBPS possess the required length of service in the lower BPS as laid down \nin the Establishment Division O.M. No. 1/9/80-R. 2 dated 2nd June, 1983. \n(x)   \nIn case of promotion to BPS19 and above, a copy of the minutes of the \nmeeting of the Central Selection Board together with C.R. dossiers of the \nofficers recommended for promotion. \nC.  \nAD-HOC APPOINTMENTS: \n(i)  \nRegional quotas to which the vacancies fall. \n(ii)   Whether the posts were advertised in the press?  If so, a copy of such \nadvertisement to be attached. \n(iii)   Whether the vacancies have been notified to the FPSC for making regular \nrecruitment against them?  If so, a copy of the requisition placed with the \nFPSC is to be attached. \n(iv)   Full particulars of the candidates tested/interviewed together with their \nassessment by the Selection Committee. \n(v)   A copy of the minutes of the meeting of the Selection Committee. \n(vi)   Bio-data of the candidates recommended. \n(vii) Up-to-date C. R. dossier of the candidate being recommended for ad-hoc \nappointment, if he or she has served in an organization under the Federal or \nProvincial Government. \n(viii) In case of extension in the period of ad-hoc appointment of an officer \nconfidential report on his performance for previous period(s) should be \nattached. \nD. \nAPPOINTMENT THROUGH THE FPSC: \n(i) \nNomination letter from the FPSC. \n(ii)   Advertisement issued by the FPSC. \n(iii)  Regional quota to which the vacancy is allocable. \n(iv)   Up-to-date PER dossier of the candidate selected by the FPSC, if he or she \nis/was in Government service. \n(v)   Bio-data of the selected candidates or their applications addressed to the \nFPSC. \n                                                          \n Annual Confidential Report re-categorized as Annual Restricted Report; hence ARR.  \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 393 \n \n \nE.  \nAPPOINTMENT BY TRANSFER: \n(i)   A certificate that the candidate recommended is holding equivalent post on \nregular basis in his parent organization. \n(ii)  Up-to-date *PER dossier of the officer recommended for transfer. \n(iii)  Whether the transfer is permissible under the recruitment rules? \n(iv)   Minutes of the meeting of the DPC/Selection Committee. \nF. \nAPPOINTMENT BY RE-EMPLOYMENT: \n(i)    A copy of the minutes of the meeting of the Central Selection Board. \n(ii)   Bio-data of the candidate recommended for re-employment including age \nand educational qualifications. \n(iii)   Up-to-date *PER dossier of the officer recommended for re-employment. \n\nPage - 394                      ESTACODE (EDITION-2021)                      CHAPTER-04                         \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                     Page - 395 \n \n \n \n \n \nANNEX II \n(See B(vi) ) \n \nCOMPARATIVE ANALYSIS OF MAJOR PERSONAL TRAITS IN RESPECT OF BEING CONSIDERED \nFOR PROMOTION TO BPS \n\nPage - 396                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nVIII. \n MODE OF NOTIFICATION FOR APPOINTMENTS,  \nPROMOTIONS ETC \n9.1 \nMode of Notifying Appointments,  \nPromotions etc., after Introduction  \nof the Scheme of Basic Pay Scales  \n \nReference is invited to the Finance Division O.M. No.1(I)-Imp/83, dated 18th  \nAugust, 1983 laying down a scheme of basic pay scales and fringe benefits for the civil \nemployees of the Federal Government as shown in the schedule to that O.M. It is laid down \nin the aforesaid O.M. that basic scales shall not be regarded as ‗grades' and shall not be \nreferred to as ‗grades' in official communications and that the officials shall henceforth be \nappointed/promoted to posts and not in grades. \n \n*2. \nAll the notifications, summaries and office notes, the name of the post and its \npay scale may also be mentioned, where necessary. \n \n3. \nIn pursuance of the aforesaid decisions, necessary amendments to the Civil \nServants Act, 1973 and the rules made thereunder have been carried out replacing reference \nto ‗grades' by corresponding basic pay scales. \n \n4. \nIt is requested that in future all the notifications and orders relating to initial \nappointment, appointment by promotion or by transfer and other appointment like ad-hoc \nappointments should invariably mention appointments to posts and not to grades.  A few \nspecimen of the draft notifications are also enclosed for guidance. This form normally be \nused. \n[Authority:– Estt. Division‘s O.M. No. 3/11/83-R. 2, 15-04-1984 and dated *13-01-1985]. \nDraft 1 Promotion \nNo……………….. \nGOVERNMENT OF PAKISTAN \nMINISTRY OF .......... \n............. Division \nIslamabad, the ............. \nNOTIFICATION \n \nMr...................................... is promoted ..............to the post of ............. *promoted on \nofficiating basis .............. and is posted as....... in the Ministry/Division/Office of................. \nuntil further orders. \n \nDeputy Secretary \n \nto the Government of Pakistan \n                                                          \n*To be used in cases of promotion in temporary vacancies like leave or deputation vacancies.  Nature of the vacancy \nand the duration of promotion should be specified in the notification. \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 397 \n \n \nTo \nThe Manager, \nPrinting Corporation of Pakistan Press (PCP), \nIslamabad. \n \n \nDraft-2 Initial Appointment \n \n \n \n \n \nTO BE PUBLISHED IN PART-II OF THE GAZETTE OF \nPAKISTAN \nNo……………. \n \nGOVERNMENT OF PAKISTAN \nMINISTRY OF............. \n................ Division \nIslamabad, the   ............... \nNOTIFICATION \n \n \nOn \nselection \nby \nthe \nFederal \nPublic \nService \nCommission, \nMr........................................ is appointed as ............................ in the Ministry/Division/Office \nof ............... w.e.f the date he assumes charge of the post and until further orders. \n \n \n2.  \nHe shall remain on probation for a period of ............................. \n \n \nDeputy Secretary \n \nto the Government of Pakistan \nTo \nThe Manager, \nPrinting Corporation of \nPakistan Press, Islamabad \n \n \nDraft 3 Appointment by Transfer \n \nNo………………….. \n \nGOVERNMENT OF PAKISTAN \nMINISTRY OF............. \n............... Division \nIslamabad, the    ............... \nNOTIFICATION \n \n \nMr.............................................. is appointed by transfer to the post of............... in \nthe Ministry/Division/ Office of........ and is posted as.............. \n \n \n2. He shall be on probation for a period of................................... \n \n \nDeputy Secretary \n \nto the Government of Pakistan \n \n\nPage - 398                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nTo \nThe Manager, \nPrinting Corporation of \nPakistan Press, Islamabad \n \n \nDraft 4 Acting Appointment \n \nNo……………. \n \nGOVERNMENT OF PAKISTAN \nMINISTRY OF .......... \n.............. Division \n \nIslamabad, the................... \nNOTIFICATION \n \n \nMr......................... is appointed on acting charge basis to the post of......... in the \nMinistry/Division/Office of......... until further order and is posted as............ \n \n \nDeputy Secretary \n \nto the Government of Pakistan \nTo                                      \nThe Manager, \nPrinting Corporation of \nPakistan Press, Islamabad \n \n \nDraft 5 Ad-Hoc Appointment \nNo………………… \n \nGOVERNMENT OF PAKISTAN \nMINISTRY OF ............ \n............... Division \n \nIslamabad, the...... \nNOTIFICATION \n \n \nMr....................... is appointed on ad-hoc basis as.................in the Ministry/ \nDivision/Office of.................. for a period not exceeding six months or till the availability \nof a nominee of the Federal Public Service Commission, whichever is earlier. \n \n \n2. \nThe appointment shall be terminable without notice on the appointment of \na person selected by the Federal Public Service Commission. \n \n \nDeputy Secretary \n \nto the Government of Pakistan \n \n \nTo \nThe Manager,       \nPrinting Corporation of Pakistan Press,  \nIslamabad \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 399 \n \n \n9.2 \nContinuance of the Practice of Notifying  \nAll Appointments in BS 16 or Above in  \nthe Gazette \n \nThe Civil Servants (Change in Nomenclature of Services and Abolition of Classes) \nRules, 1973, give formal effect to the abolition of classes announced by the Prime Minister \non 20th August, 1973.  The classification of posts into gazetted and non-gazetted has also \nbeen abolished.  However, the practice of notifying all appointments to Basic Pay Scales 16 \nand above in the Gazette will continue to be followed. \n \n*2. \nThe appointments to the upgraded posts of *Stenographer (BPS 16) in \nAttached Departments are permitted to be notified in the official Gazette. \n[Authority:– Para 2 of Estt. Secretary's d.o. letter No.1/1/73-ARC, dated 10-11-1973 and *Estt. \nDivision‘s O.M.No.11/57/80-F.Il(B-16) dated 15-1-1984 ]. \n \n9.3 \nApproval of Competent Authority and  \nAssumption of Charge \n \nIn the Establishment Division O.M. No. 22/25/68-AI, dated the 23rd January, 1969 \n, it was emphasized that the charge of a particular post could be assumed by a government \nservant, duly approved by the competent authority only from a date subsequent to the date on \nwhich the notification of his appointment was issued by the Establishment Division, and that \nin no case the government servant could assume charge from a date earlier than the date of \nnotification issued by the Establishment Division, unless specifically stated. \n \n2. \nIt has been noticed that the instructions referred to above have not been \nobserved in a number of cases by the Ministries/ Divisions and, in some cases government \nservants were allowed to assume charge of the posts to which they were appointed by the \nEstablishment Division, with effect from dates earlier than the dates of the notifications of \ntheir appointments issued by the Establishment Division.  In view of this, it is considered \nnecessary to reiterate the position stated in para 1 above.  The fact that vacancies were \navailable in certain cases from back dates, is not relevant, and no government servant can be \nallowed to assume charge of a higher post retrospectively only for that reason.  Further, in \norder to regularise the position, it is requested that all such cases should be reviewed and \nrelevant notifications, if any, which may have been issued by the Ministries/Divisions in \ncontravention of the instructions referred to above, should be cancelled immediately, and \nrevised notifications issued, under intimation to the Establishment Division. \n[Authority:– Estt. Division O.M. No. 22/25/73-AV, dated 10-12-1973]. \n \n \n \n \n \n \n\nPage - 400                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nIX. \nSHORT TERM APPOINTMENTS \n \n10.1 Other Short-Term Appointments \n \nTemporary vacancies upto two months or more.– Orders were issued (vide \nEstablishment Division Memorandum No. 54/27/ 53-ME, dated the 30th September, 1953 \nand 14th November, 1953) to the effect that:- \n \n(i) \nNo vacancy less than 4 months' duration should be filled; \n \n(ii) \nVacancies exceeding 4 months should not normally be filled but may be \nfilled under the personal orders of the Heads of Ministries/ Divisions/ \nDepartments; \n \n(iii) Exception from (i) and (ii) above may be made in the case of technical staff. \n \n2.  \nThe question of filling of short-term vacancies has been considered further \nand it has since been decided, in supersession of the orders referred to above, that : \n(i) No vacancy upto 2 months should be filled; \n (ii) Vacancies exceeding 2 months should not normally be filled but may be \nfilled \nunder \nthe \npersonal \norders \nof \nthe \nHeads \nof \nMinistries/ \nDivisions/Departments; \n (iii) In case where the nature of work is such that the employment of staff for a \nshort period is unavoidable in the interest of essential work, relaxation in \nrespect of promotion or recruitment to vacancies of even less than 2 months \nduration should be made and such vacancies should be filled under the \npersonal orders of the Heads of Ministries/Divisions/ Departments. Such \nrelaxation should, however, be made only after consultation with the \nEstablishment Division. \n[Authority:– Estt. Division‘s O.M. No. 54/27/53-ME, dated 8-4-1954 as amended  \nvide O.M. No.11/4/61-F.II (XV), dated 6-4-1962]. \nNote.-The above orders do not apply to the case of Secretaries to Government for \nwhom separate orders exist. \n \n10.2 \nVacancies Caused by Deputation  \nof Officers Abroad \n \nThere has been some confusion in the past in regard to the necessity or otherwise for \ncreation of posts for making officiating arrangements in vacancies caused by the deputation of \nofficers abroad.  The matter has been examined and the following instructions are issued for \nthe guidance of Ministries/Divisions, etc.:- \n \n(1) \nWhen the officer hands over charge of his post.- The officer concerned is \nplaced on special duty and is entirely detached from duties of the post which \nhe ordinarily holds. A post of Officer on Special Duty would have to be \ncreated in the Ministry sponsoring his deputation and the vacancy created in \nhis own Ministry can be filled up in the normal course. \n \n(2) \nWhen the officer does not hand over charge of his post.- The officer is not \ndetached from the duties of his post and it is not necessary to make \narrangements for the disposal of the work relating to the post due to the \nabsence of its incumbent.  A new post in a lower BPS may be created with \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 401 \n \n \nthe sanction of the authority competent to create such lower post for the \nperiod of the officer's absence on duty. \n \n2. \nThe instructions contained in the Ministry of Finance Office Memorandum \nNo. 4561-EG.I/1/51, dated the 12th July, 1951, are hereby cancelled. \n[Authority:– Finance Division‘s O.M.No.3005-EG-1/52, dated 7-5-1952]. \n \n10.3 \nVacancies Caused by Suspension  \nof Government Servants \n \nThe question, whether a vacancy caused by suspension of a government servant can \nbe filled up like other ordinary vacancies has been examined in consultation with the \nMinistry of Finance and the Law Division.  It has been decided that, though a vacancy \ncaused by suspension of an officer cannot be filled up substantively, it can be filled up on an \nofficiating basis, and that no supernumerary post need be created in such case. \n \n2.  \nThis supersedes Establishment Division's O.M. No. 2/14/67-CIII dated the \n19th September, 1968. \n[Authority:– Estt. Division‘s O.M. No. 6/2/71-DI, dated 20-9-1971]. \n \n10.4 Procedure for Creation of Posts of  \nOfficer on Special Duty (O.S.D.) and  \nMaking Appointments Thereto \n \nA question had arisen whether a procedure should be laid down for creation of \nposts of O.S.D. and making appointments to such posts. The posts of O.S.D. may be created \nfor the following reasons:— \n \n(1) \nGovernment servants (member of a regularly constituted service or \notherwise permanent) waiting for posting orders. \n         (2)  \nDeputation of a government servant (member of a regularly constituted \n*service or otherwise deputed) for duty or course of instruction or training in \nPakistan or training abroad, for a period exceeding two months, in \naccordance with the instructions contained in the Ministry of Finance \nO.M.No.3005-EGI/52, dated 7-5-1952. (Annex) \n \n(3) \nFor doing work of a special nature, e.g. examination and/or implementation \nof reports of Commissions/ Committees etc. \n \n(4) For overcoming technical difficulties. \n \n \n2.  \nIn all such cases, concurrence of the Ministry of Finance/ Financial Adviser \nconcerned will be necessary before the posts are created. \n                                                          \n or ‘group’. \n Amended vide Estt. Division‘s O.M.No.11/3/79-DV, dated 11-10-1979.  \n\nPage - 402                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n \n3.  \nAs to the question of appointment to such posts, the matter has been \nconsidered in consultation with the Federal Public Service Commission and it has been \ndecided that Establishment Division and the Commission need not be consulted in regard to \nappointment to the posts created for the reasons stated at para (1) and (2) above. \n \n4.  \nIn regard to posts created for the reasons stated at para 1 (3) and (4) above, it \nhas been decided that such posts may be filled by suitable officers either by transfer or by \npromotion or by direct recruitment on the recommendation of the authority concerned. \n \n5.  \nIt has also been decided that the Establishment Division should be consulted \nbefore the Ministry of Finance are approached for creating a post of O.S.D. for the reasons \nstated at (4) above. \n \n6. \n Apart from the cases as mentioned above, there may be instances in which a \ntemporary government servant holding the post of O.S.D. may be sent for duty/training \nabroad. It has been decided that in such cases if the temporary government servant is holding \nthe post with the approval of the Federal Public Service Commission or the Selection Board, \nno consultation will be necessary either with the Commission or the Establishment Division in \nthe case of deputation for duty, but in the case of deputation for training the Establishment \nDivision should be consulted. In the case of officers appointed without consultation with the \nCommission or Selection Board, the Establishment Division and the Commission both should \nbe consulted before any such officer is deputed for duty or training abroad. \n[Authority:– Estt. Division‘s O.M. No.5(I)/8/67-DV, dated 19-9-1968] \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 403 \n \n \nANNEX \n(See para 1(2)) \n[Copy of Finance Division O.M.No. 3005-EG.I/52, dated 7-5-1952.] \nOfficiating Arrangements in Vacancies Caused by Deputation of Officers Abroad. \n \nThere has been some confusion in the past in regard to the necessity or otherwise \nfor creation of posts for making officiating arrangements in vacancies caused by the \ndeputation of officers abroad. The matter has been examined and the following instructions \nare issued for the guidance of Ministries/Divisions etc:- \n(1) \nWhen the officer hands over charges of his post.– The officer concerned is \nplaced on Special Duty and is entirely detached from the duties of the post \nwhich he ordinarily holds. A post of Officer on Special Duty would have to \nbe created in the Ministry sponsoring his deputation and the vacancy created \nin his own Ministry can be filled up in the normal course. \n(2) \nWhen the officer does not hand over charge of his post.- The officer is not \ndetached from the duties of his post and it is not necessary to create a \ntemporary post. In case, however, it becomes necessary to make \narrangements for the disposal of the work relating to the post due to the \nabsence of its incumbent, a new post in a lower grade may be created with \nthe sanction of the authority competent to create such lower post for the \nperiod of the officer's absence on duty.  \n \n \n2. \nThe instructions contained in this Ministry's Office Memorandum No.4561-\nEB.I/ 1/51, dated the 12th July, 1951, are hereby cancelled. \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 404                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nX. \nAPPOINTMENT OF CONSULTANTS \n \n11.1 \nRe-employment of Consultant \n \n \nAfter the Age of Superannuation \n \nReference the guidelines regulating the appointment of Consultants in Ministries/ \nDivisions and Organizations under their administrative control providing inter alia, the \nfollowing, vide para 8(i) issued under U.O. No. 11-3/2001-MSW-III, dated 25-1-2002:— \n―8 (i) Engagement of retired officers as Consultants/Advisers etc. shall require \nprior permission of the government, invariably i.e. \nEstablishment Division in case of retired civilian officers;  \nDefence Division in case of retired defence officers; and \nLaw, Justice and Human Rights Division/Supreme Court/ \nHigh Courts in case of retired judiciary officers. \n \n2. \nOn the other hand instructions contained in Establishment Secretary d.o. \nNo. 5/21/80-A.III/D.4/D.5, dated 18.12.1985 issued with the approval of the Prime \nMinister provide that consultancies granted after the age of superannuation will be treated \nas re-employment and will be subject to the same rules as are applicable to re-\nemployment after superannuation. \n \n3.  \nWith a view to drawing a distinction between the consultancies offered to \nretired officers only to re-employ them after superannuation and those retired/ \nsuperannuated officers who qualify for consultancy through open competition and are \noffered perks, privileges (package) laid down for that position, a Summary was submitted \nto the Prime Minister for approval of suitable modifications/clarifications to the \ninstructions contained in Establishment Secretary‘s d.o letter No. 5/21/80-A.III/D.2/ D.5 \ndated 18-12-1985. The Prime Minister has been pleased to approve that the re-\nemployment rules should apply to those government servants who are appointed on \ncontract as Consultants or otherwise after superannuation without open competition. On \nthe other hand, those retired government servants who compete with others in the private \nsector for a consultancy position on the basis of open competition and are selected on \nmerit should be entitled to the package, perks and privileges laid down for that position. \nThe contract offered without competition and open merit be governed by re-employment \nrules while consultants selected on the basis of open competition and merit be offered the \nrelevant package, which the position carries. \n \n4.  \nMinistries/Divisions are requested to follow the above instructions and \nalso bring them to the notice of the Attached Departments, Subordinate Offices, \nAutonomous Bodies/Semi-Autonomous Bodies, Corporations Regulatory Authorities etc. \nunder their administrative control for compliance. \n \n[Authority:– Establishment Division‘s No. 10/67/2004-R.2, dated 21st  June, 2005] \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 405 \n \n \n \n11.2 \nSubmission of Panels for Nomination  \nby the Prime Minister \n \nRefer the subject noted above and to state that the Prime Minister has observed \nthat Ministries/Divisions while proposing names for certain positions requiring approval \nof the Prime Minister have not been proposing appropriately considered panels for \nselection. In some cases, single nomination are made, while in other, those recommended \nhave no relevance to the job or organizations for which they are being proposed.  \n2. \nThe Prime Minister has desired that, in future, the Ministries/Divisions \nshall ensure the following:— \n \ni) \nA panel consisting of minimum three people shall be proposed for one \nposition, without fail. Establishment and Cabinet Divisions shall not process \nany case for approval of the Prime Minister where panel consists of less \nthan three nominations; and,  \nii) The Administrative Secretary concerned shall be responsible for ensuring \n \nthat CV of the proposed person provides adequate justification for his \n \nnomination for that assignment.  \n[Authority:– Estt. Division‘s O.M No. 52/02/2016-E-1, dated 22-09-2016]. \n \n11.3 Guidelines for Appointment of Consultants \n \nConsequent upon the findings of various Committees appointed during 2001 to \nexamine the appointments of consultants and deliberations of the Conference held on 13 \nNovember, 2001, under the Chairmanship of the COS to the Chief Executive, the competent \nauthority was pleased to direct, inter alia, that guidelines regulating the appointment of \nconsultants in all Ministries/Divisions and organizations under their administrative control, be \nframed/ circulated on the approved lines, for compliance by all the Ministries/ Divisions/ \nOrganizations. Accordingly, a set of guidelines, in the succeeding paragraphs, is circulated for \nstrict compliance, to ensure  that  the  best  persons  are transparently and competitively \nappointed in a cost-effective manner, only when a consciously and formally identified need \nfor consultants exists. \n \nDetermination of Need for Consultants: \n \n2. \nNeed identification is a pre-requisite for any organization planning to \nobtain services of consultants, who are normally required to tender advice, being \nexperts/specialists, on specific (generally technical) issues/projects to: \n(a) \nAddress on uncommon problems; \n(b) \nProvide technical supervisions; or \n(c) \nIntroduce innovative practices/solutions \n \nConsultancies would generally fall into two broad categories: \n(i) Project Consultancy– to provide technical support/ supervision by filling \nvacuum of technical expertise, specific to the project and funded out of \n\nPage - 406                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \ndevelopment funds; and \n(ii) General/Management Consultancy– to provide expert advice, unavailable \nin-house, to introduce innovative solutions to financial/human resources \nmanagement/ technical issues or to act as agents of change for status-quo \noriented permanent employees and commonly paid for out of non-\ndevelopment budget. \n \nA consultancy would, therefore, always be assignment specific and time bound \nand should be preferred only when it is considered value effective to hire services of a \nconsultant compared to developing in-house expertise. \n \n3. \nAs a first step, the client organization is required to ascertain as to whether \nor not the required expertise is available within the organization/ government. In case the \nexpertise is available in-house, reasons for not undertaking the assignment internally may \nbe spelled out and detailed justification, including the following, may be given for hiring \nthe consultant: – \n(i) \nTerms of reference/specific tasks to be accomplished by the consultant. \n(ii) \nDetails of the outputs required of the consultant. \n(iii) Anticipated benefits from the proposed assignment. \n(iv) Professional expertise and experience required for the task to be \nundertaken. \n(v) \nApproximate time required for completion of the job. \n(vi) Cost estimates. \n \nThe above information shall be placed for concept clearance before: \n(a) \nA committee headed by the Secretary of the Ministry/ Division \nconcerned and including representative of Finance Division, \nEstablishment Division and the Planning & Development Division \nfor non-development budget-funded consultancy; or \n(b) \nThe appropriate approval forum for development budget related \nconsultancies. \n \nProcedure for Hiring Consultants: \n \n4. \nAfter concept clearance has been received, the following procedure will be \npursued by the client Ministry/Division/Department/ Organization: \n(i) \nConsultancy should be widely advertised indicating the requirements \nmentioned at para-3 above. \n(ii) \nAdvertisement of consultancy will indicate the range of compensation \npackage, including various facilities, depending on the nature of work \ninvolved. The applicants will be short-listed and prioritized by an in-house \nCommittee of the client organization. \n(iii) For general/non-development budget funded consultancies, a Selection Board, \nheaded by the Secretary of the Ministry/Division concerned and including a \nrepresentative each of Establishment Division and Finance Division, will \nrecommend a panel of at least three candidates in order of merit for \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 407 \n \n \nconsideration of the appointing authority. The Selection Board should also \nrecommend the compensation package for the consultants placed on the panel. \n(iv) For development budget/project related consultancies a competent \nSelection Board of the client organization, including a representative of the \nPlanning & Development Division, shall recommend a panel of at least \nthree names to the appropriate approval forum. \n(v) \nFinancial sanction for the appointment of a consultant on the terms and \nconditions recommended by the Selection Board should be obtained from the \ncompetent authority. \n \nFinal Approval: \n \n5. \nFinal approval will be accorded as follows: \n(i) \nDevelopment project-related consultancies will be approved by the \ncompetent approval forum and additional conditionalities of donors will \nbe observed in grant funded consultancies. \n(ii) \nGeneral/non-development budget funded consultancies will be approved \nby the Chief Executive, on proposals routed through the Establishment \nDivision. \n \nContracting Procedure: \n \n6. \nWhile making an offer of appointment, the following will be provided in \nthe contract/agreement:– \n(i) \nStatement of objectives of the assignment. \n(ii) \nResponsibilities of the consultant stating particulars of the outputs \nrequired of him. \n(iii) Responsibilities of the client indicating types of inputs to be provided to \nthe consultant. \n(iv) Duration of the contract indicating completion dates/ termination of \ncontract. \n(v) \nFinancial provisions reflecting manner of payment of remuneration etc. \n(vi) General provisions regarding matters like earlier termination of contract. \n(vii) Mode of periodic performance appraisal of the consultant. \n \nOthers: \n \n7. \nFollowing further guidelines will also be kept in view while appointing \nconsultants:– \n(i) \nNo person retired from a government organization will be hired as a \nconsultant only to re-employ him/her. \n(ii) \nConsultants should not be appointed to perform routine functions of an \norganization. \n\nPage - 408                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n(iii) Special attention should be given by the Divisions/ Organizations to train \nand develop their own personnel to take up higher responsibilities. \n(iv) An objective evaluation and assessment of a consultant‘s performance \nshould invariably be undertaken on a periodic basis in a manner especially \ndesigned for the job. \n \n8. \nIn addition to the above, following further guidelines will also be strictly \ncomplied with:– \n(i) \nEngagement of retired officers as Consultants/Advisers etc. shall require \nprior permission of the government, invariably i.e.  \n(ii) \nEstablishment Division in case of retired civilian officers;  \n(iii) Defence Division in case of retired defence officers; and  \n(iv) Law, Justice and Human Rights Division/Supreme Court/ High Courts in \ncase of retired judiciary officers. \n(v) \nThe \nPrime \nMinister‘s \nInspection \nCommission \nshall \nconduct \nregular/periodical checks in order to monitor compliance of the guidelines; \n(vi) Any deviation/departure of the prescribed guidelines shall be dealt with \nseriously and the defaulting officer(s) shall be proceeded against, under \nE&D laws/rules. \n(vii) A uniform proforma be devised containing all essential particulars/details \nregarding appointment of a Consultant etc. for evaluation/rational decision \nmaking by the Selection Committee/ Board concerned and approving \nauthority. \n \n9. \nMinistries/Divisions are requested to kindly comply with the above \nguidelines and also accordingly inform their related departments/ organizations for \ncompliance. \n \n10. \nThis issues with the convenience of the approval of the competent \nauthority by the Prime Minister Secretariat. \n[Authority:– Establishment Division, M.S. Wing‘s U.O. No.11-3/2001-MSW-III, dated 25-1-2002]. \n \n11.4 \nGuidelines for Appointment  \n \nof Consultants – Designing  \n \nof a Proforma \n \n \nIn pursuance of para-8(ii) of the Guidelines for Appointment of Consultants, \ncirculated vide Estt. Division‘s U.O. of even number dated 25.1.2002, a proforma \ncontaining essential particulars/details regarding appointment of consultants has been \ndesigned for uniform evaluation and rational decision making by the Selection Board and \nthe appointing authority. \n \n2. \nIt is, therefore, requested that information as per the enclosed proforma \nmay invariably be placed before the Selection Board and the appointing authority. \n[Authority:– Estt. Division M.S Wing‘s U.O. No.11-3/2001-MSW-III, dated 12-2-2002]. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 409 \n \n \n \nPROFORMA FOR APPOINTMENT OF CONSULTANTS \n \n \nESSENTIAL PARTICULARS/DETAILS TO BE PLACED BEFORE THE \nSELECTION COMMITTEE/BOARD AND APPROVING AUTHORITY \nPART – I \n(1) Name of the Ministry/Division/ \nDepartment hiring the Consultant \n_______________________ \n(2) Area of consultancy \n_______________________ \n(3) Duration of consultancy \n_______________________ \n(4) Date of clearance by the Concept \nClearance Committee \n_______________________ \n(5) Date of advertisement (copy may be \nenclosed) \n_______________________ \n(6) Number of applications received for the \nposition \n_______________________ \n(7) Number of Candidates short-listed \n(Prioritized list may be enclosed) \n_______________________ \n \nPART – II \n(1) \nJustification for hiring the consultant on basis of need assessment. \n(2) \nTerms of reference (TOR) of the assignment. \n(3) \nMajor activities to be performed under the TOR with date of completion in \nrespect of each activity. \n(4) \nQualifications, professional experience and other specifications considered \nnecessary for the job. \n(5) \nCost of hiring the consultant: \n(a) \nRemuneration to be paid to the consultant. \n(b) \nCost of supporting staff. \n(c) \nCost of equipment/material. \n(d) \nOthers. \n                                                          \n Para 4(ii) of the Guidelines for Appointment of Consultants refers. \n\nPage - 410                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n(6) \nAnticipated benefits of the proposed consultancy including savings to the \norganization. \nPART – III \n(To be filled when the case is submitted for  \nconsideration of the appointing authority) \n(1) \nNames of candidates in order of merit, recommended by the Selection Board, \nbroadly giving reasons for such selection. \n(2) \nCompensation package for the Consultants recommended by the Selection Board. \nPART – IV \n(1) \nA profile of each candidate, in case of individuals, and profiles of principals in \ncase of a firm etc., covering the following, may be enclosed alongwith detailed CV: \n(a) \nName of the candidate/principal \n(b) \nAge with date of birth \n(c) \nQualification and experience relevant to the assignment \n(d) \nOther factors which support individual‘s/firm‘s suitability for the job \n(2) \nDraft contract agreement may be enclosed. \n(I) \nCandidates short listed when the case is submitted for consideration of the \nSelection Board. \n(II) Panel of candidates recommended by the Selection Board when the case is \nsubmitted for consideration of the appointing authority. \n \n \n \n \n \n \n \n \n \n \n \n                                                          \nMay be revised/modified, if required, in the light of recommendations of the Selection Board when the case is \nsubmitted for consideration of the appointing authority. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 411 \n \n \nXI. \nUPGRADATION POLICY \n \n12.1 Upgradation of Posts and Procedure  \nfor Filling-up of Upgraded Posts \n \nEstablishment Division has been receiving proposals for upgradation of posts with \nimmediate effect and also for upgradation of their incumbents. It is clarified that upgradation \nof a post implies the abolition of the existing post and creation of a new post in the higher \ngrade. Upgradation of a post does not mean automatic upgradation of its incumbent. \nAppointment to the upgraded post will have to be made in the manner prescribed for that \npost. If a post is upgraded with immediate effect, the incumbent would be left without any \npost (in his grade) until he is approved for appointment to higher grade. \n \n2. \nIn view of the position explained above, all Ministries/Divisions are \nrequested that while sanctioning upgradation of the existing posts, it should be clearly \nprovided in the sanction letter that upgradation of the post would take effect from the date the \npost is filled by a person in the higher grade. This would ensure that until the existing \nincumbent is formally appointed to higher grade, the post and the incumbent would continue \nin lower grade. \n[Authority:– Estt. Division‘s O.M.No.8/10/83-R.I, dated 6-3-1983]. \n \n12.2 Upgradation of Posts \n \nIn continuation of Establishment Division‘s O.M. No. 8/130/91-R.I, dated 3rd \nDecember, 1991, it is stated that the President under sub-para ‗F‘ of para 3 of the \nPresidential directive No. 57/1/CMLA, dated 2nd August 1979 had, inter-alia, frozen \nupgradation of posts till further orders. Prior to this, the upgradation of posts used to be \nmade with the approval of the Finance Division and Establishment Division. However, \nafter the directive, all the cases of upgradation of posts are submitted to the Prime \nMinister for approval, in relaxation of the above Presidential directive with the \nconcurrence of Finance Division and Establishment Division.  \n \n2. \nIt has come to the notice of the government that Ministries/ Divisions/ \nDepartments etc. are upgrading the posts without the approval of the competent authority \ni.e. the Prime Minister and concurrence of the Finance Division (Regulations Wing) and \nEstablishment Division. Similarly, the appointments against the upgraded posts are being \nmade by the Ministries/Divisions/Departments etc. without going through the prescribed \nselection process or approval of the competent authority. It may be pointed out that the \nupgradation of posts does not mean automatic upgradation of the incumbents. The \nappointment against the upgraded post will have to be made in the manner prescribed in \nthe recruitment rules for that post and with the approval of the competent authority. \nTherefore, upgradations of posts made by the Ministries/ Divisions/Departments etc. and \nappointment of their incumbents against such posts without going through the prescribed \nselection process or approval of the competent authority are irregular.  \n \n3. \nIn view of the above, Ministries/Divisions are requested not to make any \nupgradation without the concurrence of Finance Division (Regulations Wing) and \nEstablishment Division and the approval of the Prime Minister. The upgradation of posts, \nmade by the Ministries/ Divisions without this process, may be submitted for \nregularization etc. in the prescribed procedure and for approval of the competent \n\nPage - 412                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nauthority. The above position may also be brought to the notice of all Departments/ \nAutonomous/Semi-Autonomous Bodies/Corporations etc. under the administrative \ncontrol of the Ministries/Divisions.  \n[Authority:– Estt. Division‘s O.M No. 8/130/91-R.I, dated 12th May, 1992] \n \n12.3 Policy for Upgradation/Re-designation of Posts \n \nOn a summary submitted recently to the* Chief Executive, he has been pleased to \napprove the policy for upgradation/re-designation of posts as indicated in the proceeding \nparagraphs. \n \n2.  \nHenceforth, the upgradation of posts shall be considered in the following \ncases only: \n(a) \nWhen it is considered necessary to up-grade certain posts in order to \nrationalize the administrative structure of a Ministry/ Division or a \nDepartment to make it more effective or to bring about uniformity of pay \nscales of similar posts in different organizations. \n(b) \nWhere the duties and responsibilities attached to a post have considerably \nincreased. \n(c) \nWhere pay scale of a post is considered grossly incommensurate with the \nqualifications and experience prescribed for appointment to that post. \n(d) \nUp-gradation of a post on personal basis may not be allowed except if any \nofficer, already holding on regular basis a higher grade post, is posted against \na post, carrying lower grade, due to exigencies of service. \n \n3.  \nSubject to the observance of the parameters referred to in sub-paras (a) – (d) \nabove, the future proposals for the up-gradation/re-designation of posts shall be processed as \nunder:- \n(i) \nThe cases for up-gradation/re-designation of the posts in BPS 1 to 19 will be \ndecided by the Finance Division in consultation with the Establishment \nDivision. However, the decision about the proposed up-gradation/re-\ndesignation of posts in BPS 1 to 19 will be taken at the level of Secretary, \nFinance Division and the Secretary Establishment Division. \n(ii) \nCases of up-gradation/re-designation of posts in BPS 20 and above will be \nsubmitted to the *Chief Executive for approval but after seeking the \nconcurrence of Finance Division and the Establishment Division. \n \n4. \n** [When the competent authority approves the up-gradation of a post in the \nsituations mentioned in sub-paras (a), (b) and (c) of para 2, appointment to the up-graded \npost should be made in accordance with the provisions of the Civil Servants (Appointment, \nPromotion and Transfer) Rules, 1973, and the specific rules which regulate appointment to the \npost.] \n                                                          \n* Now Prime Minister. \n** Subs. and deleted vide Estt. Div.‘s O.M.No.F.8/36/2000-R.I, dated 3-2-2001. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 413 \n \n \n \n5. \nThe above instructions may please be noted by the Ministries/ Divisions for \nstrict compliance. \n \n6. \n[   ]  \n[Authority:– Estt. Div.‘s O.M.No.F.8/36/2000-R.I, dated 20.01.2001]. \n \n \n12.4 Up-gradation of Ministerial Posts \n \nRefer to the subject noted above and to say that Ministries/Divisions of the \nFederal Government have sought different clarifications from Establishment Division. The \nmatter has been examined and it is decided that consolidated reply shall be given to all. \nTherefore, the clarifications and the reply of Establishment Division on same are as under:— \n \nClarifications \nReply \n(i) \nThe existing Assistant-In Charge \nhave been granted BS-16 as one \ntime dispensation and the posts are \ndeclared as dying cadre. After the \nretirement of existing Assistant in \nCharge who have been granted BS-\n16 the posts become vacant, what \nwill be the status/fate of these posts? \n(ii) \nWhether the facility of up-gradation \nis applicable only to the employees \nof Ministries/ Divisions or it is also \napplicable to employees of Attached \nDepartments/Subordinate Offices.  \n(iii) \nWhether required training shall be a \npre-requisite to the up-gradation or \notherwise.   \n(iv) \nWill the officials on deputation also \nbe up-graded at their place of \npresent posting or they will be \nrepatriated \nto \ntheir \nparent \ndepartment for up-gradation.  \n(v) \nThe post of Assistant/UDC/LDC \nworking on contract basis will also \nbe up-graded or otherwise? \n \n(i) \nIt \nis \nupto \nthe \nadministrative \nMinistry/Division to convert the same \npost in to the post of Assistant in \nconsultation with Finance Division.  \n(ii) The uniform Recruitment Rules of \nministerial staff are applicable to all \nMinistries/Divisions/ Departments of \nthe Federal Government. \n(iii) Training is mandatory in the event of \npromotion and initial appointment. \nFor initial appointment after selection \nbefore completion of probation period \nand \nfor \npromotion \nbefore \nconsideration for promotion passing \nof prescribed training is mandatory.    \n(iv) The officials on deputation also stand \nup-graded at their place of present \nposting.  \n(v) \nProject staff / contract employees \nwhich have been appointed in the \nprescribed manner are also entitled to \nthe benefits of this up-gradation, if it \nis not in conflict with their terms of \nappointment.   \n  \n \n  \n \n                                                          \n Deleted vide Establishment Division‘s O.M. No. F.8/36/2000-R.I, dated 3-2-2001. \n\nPage - 414                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nClarifications \nReply \n(vi) \nIf a post has already been advertised \nin the newspapers without mention-\ning requisite basic IT training \nCourse from NITB before receipt of \nEstablishment Division‘s O.M in \nquestion dated 10-08-2016. Whether \nrecruitment \nprocess \nmay \nbe \ncompleted in accordance with the \nexisting Recruitment Rules or the \npost may be re-advertised in the \nnewspapers?   \n(vii) Whether, up-gradation of ministerial \nstaff is applicable on autonomous \nbodies? \n \n(viii) Whether the higher scale BS-16 may \nalso \nbe \ngranted \nto \nexisting \nincumbents who are working against \nthe post of Assistant on acting \ncharge basis or otherwise. \n \n \n \n \n \n \n(ix) \nWhether for grant of BS-16 to \nAssistant will be notified or office \norder will be issued.   \n(vi) Necessary \ncorrigendum \nadvertis-\nement may be issued.   \n \n \n \n \n \n \n(vii) Autonomous Bodies may adopt the \nsame decision in accordance with \ntheir respective Service Rules. \n(viii) Acting charge appointment is made to \nthose officials who otherwise are \neligible for promotion but do not \npossess the required length of service \nfor promotion under Rule 8 B of Civil \nServants (Appointment, Promotion & \nTransfer) Rules,1973. There-fore, the \nincumbent of the post of Assistant \n(BS-15) working on acting charge \nbasis will be allowed grant of BS-16 \nin due time after regularization to the \npost of Assistant (BS-15).  \n \n \n \n \n \n \n(ix) Establishment Division‘s d.o letter \nNo.1/1/73-ARC, dated 10-11-1973 \nprovides notifying of all appoint-\nments in BS-16 and above in the \nGazette of Pakistan. Estt. Division \nvide its O.M No. 1/13/96-R-6, dated \n10-08-2016 has up-graded the post of \nAssistant to BS-15 and grant of BS-\n16 is allowed to existing incumbents \nof the post. The substantive pay scale \nof the post of Assistant is BS-15 and \nBS-16 is only grant. Therefore, \nOffice Order may be issued.    \n[Authority:— Establishment Division‘s O.M No.7/6/2002-R-6(Pt-II) dated 11-01-2017]. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 415 \n \n \n \n12.5 Up-gradation of Ministerial Posts \n \n \nRefer to the above noted subject and to say that as earlier clarified by Estt. \nDivision vide O.M No. 7/6/2002-R-6(Pt-II) dated 11-01-2017, the contractual employees \nappointed under the Prime Minister‘s Assistant Package from time to time are entitled for \nthe benefits of up-gradation issued vide Establishment Division‘s O.M No. 1/13/96-R-6 \ndated 10-08-2016. \n[Authority:— Establishment Division‘s O.M No.8/90/2016-E-2 dated 23-02-2018]. \n \n12.6 Appointment to Upgraded Posts \n \nRefer to the Establishment Division‘s O.M. No.8/36/2000-R-I dated 20-01-2001 \ncontaining policy of upgradation/re-designation of posts and to state as under:— \ni) \nThe instructions contained in Establishment Division‘s O.M.No. \n8/36/2000-R-I dated 20-01-2001 as amended on 03-02-2001 provide that \nwhen the competent authority approves the up-gradation of a post on \nregular basis, appointment to the upgraded post should be made in \naccordance with the provisions of the Civil Servants(Appointment, \nPromotion and Transfer) Rules,1973, and the specific rules which regulate \nappointment to the post. \nii) \nThe instructions contained in Establishment Division‘s O.M.No. 8/10/83-\nR-I dated 06-03-1983 and O.M. No.8/130/91-R-I dated  12-05-1992 \nprovide that up-gradation of a post does not mean automatic up-gradation \nof its incumbent. Appointment to upgraded post will have to be made in \nthe manner prescribed for that post. If a post is upgraded with immediate \neffect, the incumbent would be left without any post (in his grade) until he \nis approved for appointment to higher grade. Therefore, upgradation of \nposts made by the Ministries/Divisions/ Departments etc. and \nappointments of their incumbents against such posts without going \nthrough the prescribed selection process or approval of the competent \nauthority, are irregular.    \n \n2. \nIt would be highly appreciated if the above mentioned instructions are \ncomplied with in letter and spirit in order to avoid administrative complications and future \nlitigation. \n[Authority:- Estt. Div.‘s D.O.No.8/36/2000.R-I dated 31-12-2008] \n \n12.7 Upgradation of the posts of Stenotypist,  \nStenographer and Private Secretary \n \nConsequent upon approval of the Prime Minister of Pakistan, the posts of Private \nSecretaries, *Stenographers and Stenotypists have been upgraded with immediate effect, \nsubject to fulfillment of the conditions mentioned against each. \n \n                                                          \n Stenographer re-designated as Assistant Private Secretary. \n\nPage - 416                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nSr. # \nName of the Post \nExisting \nBS \nUpgraded \nBS \nCondition \n1. \nPrivate Secretary \n17 \n- \nWill continue to remain in BS-17 and will be \ngranted BS-18 after putting in 5 years \nsatisfactory service instead of 7 years. The \nPrivate Secretaries in BS-18 will further be \ngranted BS-19 after putting in 12 years \nservice in BS-17 and above taking benefit of \nEstablishment Division‘s O.M No. 1/9/80-R-\nII dated 2-6-1983. However, on grant of BS-\n19 nomenclature of the post will be Senior \nPrivate Secretary. \nThe \nexisting \nPrivate \nSecretaries \nin  \nBS-17 will be granted BS-18 on one time \nbasis, irrespective of their length of service in \nBS-17. \n2. \n*Stenographer \n15 \n16 \nWith enhancement of qualification for initial \nappointment \nfrom \nintermediate \nto \nGraduation.  \n3. \nStenotypist \n12 \n14 \nWith enhancement of qualification for initial \nappointment \nfrom \nMatriculation \nto \nIntermediate.  \n \n \nThe incumbents of the upgraded posts will also stand upgraded and their pay will \nbe fixed at the stage next above their basic pay in their lower pay scale. \n \n2. \nThe Establishment Division will amend the recruitment rules of the above \nsaid posts, accordingly.  \n[Authority:– Finance. Div.‘s O.M.No.F.19(55)Legal-II/2010-1055 , dated 23-12-2011]. \n \n12.8 Re-designation of the post of  \nStenographer (BS-16) as Assistant  \nPrivate Secretary (BS-16) \n \nIn exercise of the power conferred by sub-rule(2) of rule 3 of the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973, the following amendment shall be \nmade in the Recruitment Rules of Establishment Division notified vide SRO. 526(I)/2012, \ndated 18th April 2012, namely: \n \nIn the aforesaid Recruitment Rules, \n \nThe brackets/words/figures ―Stenographer (BPS-16)‖, where occurring shall be \nsubstituted with the brackets/words/figures ―Assistant Private Secretary BPS-16)‖. \n \n2. \nThis Notification issued with the approval of Establishment Division vide \nO.M No. 7/6/2002-R-6 (Pt-I), dated 09-04-2013 and FPSC vide letter No. F. 12-04-2012-RR \ndated 23rd July, 2013. \n[Authority:- Estt. Division‘s S.R.O. 785(I)/2013, dated 23-07-2013] \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 417 \n \n \n \n12.9 Upgradation/Re-designation of the Post \n \nRefer to Establishment Division‘s O.M No.8/36/2000-R-I dated 20-01-2001 and \n03-02-2001 on the above subject and D.O. No.8/36/2000-R-I dated 31-12-2008 regarding \npolicy of upgradation/re-designation of posts and to state that Establishment Division \nexamines/ considers the proposals concerning upgradation/re-designation of the posts in the \nFederal Ministries/Divisions/Attached Departments received from respective Ministries/ \nDivisions in the light of aforementioned policy.  \n2. \nThe Honorable Supreme Court of Pakistan in Civil Appeals No. 101 & 102-P \nof 2011 has ordered as under:— \n \n―The upgradation cannot be made to benefit a particular individual in term \nof promoting him to a higher post and further providing him with the avenues of \nlateral appointment or transfer or posting. In order to justify the upgradation, the \nGovernment is required to establish that the department needs re-structuring, \nreform or to meet the exigency of service in the public interest. In the absence of \nthese pre-conditions, upgradation is not permissible.   \n \n3. \nSubsequent to Apex Court‘s judgment, Finance Division vide their U.O No. \n9(121) R-1/2016-236 dated 19-04-2017 stated that:— \n \n―Establishment Division is requested to look in to the service structure as a \nwhole of Federal Government keeping in view of the Judgment dated 17-02-2016 of \nthe Supreme Court of Pakistan in consultation with M.S Wing to remove the \nanomaly/distortion created due to up-gradation of posts and submit \nrecommendations for approval of the Prime Minister‖ \n \n4. \nIn view of the above, all Ministries/Divisions are advised to refer the \nproposals for upgradation/re-designation of post(s) to Establishment Division in the light of \nparas 1-2 above alongwith specific recommendations of Management Services Wing of the \nEstablishment Division/administrative Ministry/Division on upgradation/re-designation of \npost(s) for consideration under policy of upgradation/re-designation of posts.  \n[Authority:- Estt. Division‘s O.M No. 8/36/2000-R-I dated 11-09-2018]. \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 418                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nXII. \nPRIME MINISTER’S ASSISTANCE PACKAGE \n13.1 Assistance Package for Families of  \nGovernment Employees Who Die in Service \n \nThe approval of Prime Minister of Pakistan to the following assistance package \nfor government employees who die in service:— \n \nItem \nIn Service Death \nSecurity Related Death \nLump Sum Grant \nUpto Rs. 1.0 million, according to \nfollowing scales:- \nBS \nAmount \n(Rs.) \n1-4 \n200,000 \n5-10 \n300,000 \n11-15 \n400,000 \n16-17 \n500,000 \n18-19 \n800,000 \n20 & above \n1,000,000 \n \n \nBS \nAmount \n(Rs.) \n1-5 \n500,000 \n16-19 \n1,000,000 \n20 & above \n1,500,000 \n \nPension \n75% pension to the spouse or eldest son \ntill the youngest child attains the age of \n18 years. \nNormal pension to the spouse after that \nfor life. \nFull pension to the spouse or eldest \nson till the youngest child attains \nthe age of 18 years. \nNormal pension to the spouse after \nthat for life. \nAccommodation \nRetention of government house or \npayment of rent for hired house for 05 \nyears or till the age of superannuation, \nwhichever is earlier, but for a minimum \nperiod of 03 years. \nRetention of government house or \npayment of rent for hired house till \nsuperannuation or for 05 years \nwhichever is later. \nEmployment \n[Employment for posts in BS-01 to BS-\n15 \non \nfive \n(05) \nyears \ncontract \nappointment \nwithout \nadvertisement \nwhich may further be extendable till the \nage of superannuation or regularization as \nthe case may be.] \n*[Employment for posts in BS-01 to \nBS-15 on five (05) years contract \nappointment without advertisement \nwhich may further be extendable till \nthe \nage \nof \nsuperannuation \nor \nregularization as the case may be.] \nEducation \nFree education to one child up to the age \nof 18 years. \nFree education to all the children up \nto the age of 18 years. \nHealth \nFree health facilities to widow for life \nand for children upto age of 18 years in \ngovernment hospitals. \nFree health facilities to widow for \nchildren upto to age of 18 years in \ngovernment hospitals. \nPlot of Land \nAllotment of a plot as per **FGEHF \npolicy against 2% quota fixed for \ndeceased employees. \nThe widow would also be eligible to be \nconsidered for allotment of plot as per \n**FGEHF policy applicable to serving \nFederal Government employees. However, \nallotment of plot against one category \nwould \nrender \nher \nineligible \nfor \nconsideration in second category. \nAllotment of a plot as per **FGEHF \npolicy against 2% quota fixed for \ndeceased employees. \nThe widow would also be eligible to \nbe considered for allotment of plot \nas per **FGEHF policy applicable \nto serving Federal Government \nemployees. However, allotment of \nplot against one category would \nrender \nher \nineligible \nfor \nconsideration in second category. \n                                                          \n Amended vide Establishment Division‘s O.M No. 8/65/2016-E-2 dated 21-05-2018. \n** Federal Government Employees Housing Foundation. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 419 \n \n \nItem \nIn Service Death \nSecurity Related Death \nHouse \nBuilding \nAdvance \nIn case of advance against salaries \nsanctioned by the AGPR or the provincial \nAG Office, the unpaid balance to be \nwaived. \nIn case of advance against salaries \nsanctioned by the AGPR or the \nprovincial AG Office, the unpaid \nbalance to be waived. \n \n2. \nAll Ministries/Divisions are requested to take further necessary action in \nthe matter accordingly. \n[Authority:- Establishment  Div.‘s O.M No. 7/40/2005-E.2, dated the 13th June, 2006]. \n \n13.2 Assistance Package for Families of  \nGovernment Employees Who Die in Service \nIn continuation of Establishment Division‘s O.M. No.7/40/2005-E-2 dated  \n13-06-2006, amended from time to time, on the above noted subject, the Prime Minister \nhas now been pleased to approve the following amendments/ additions, effective from \n15-06-2013, in the existing Assistance Package for families of Government Employees \nwho die in service:— \n \nItem \nIn Service Deaths \nSecurity Related Deaths \nLump \nSum \nGrant \nUpto Rs.9 million according to \nfollowing scales:— \n \nBS  \nAmount \n1-16 \n2.5 Million \n17 \n4 Million \n18-19 \n8 Million \n 20 & above \n9 Million \n \n  \n \n \n \n \n \na. \nUpto Rs.10 million according to \nfollowing scales:— \n \nBS  \nAmount \n1-16 \n3 Million \n17 \n5 Million \n18-19 \n9 Million \n 20 & above \n10 Million \n \nb. \nRs.700,000/- to the officers/ officials \nincapacitated and released from service for \nhaving become invalid as a result of injury \nin encounters/bomb blasts, riots/watch and \nward duty or terrorist  activity.    \nc. \nRs.500,000/- to the officers/officials \nincapacitated as a result of the injury in \naccidents as stated in para ―b‖ above but \nwho are still serving in the department.  \nPension \nFull pay and allowances to the \nfamilies of government servant till \nthe date of superannuation, with \nincrements and full benefits of the \nrevised rates of all pay and \nallowances, special/Adhoc relief \netc., as allowed by the government \nfrom time to time. \nOn \nattaining \nthe \nage \nof \nsuperannuation, his/her spouse shall \nbe entitled to full pension as per \nrules \ngoverning \nsuperannuation \nofficials.  \n \nEducation  \nFree education to all the children of \nthe \ndeceased \ngovernment \nFree education to all the children of the \ndeceased \ngovernment \nemployees \nupto \n\nPage - 420                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nemployees upto higher education \nlevel including expenses of children \non account of tuition Fee, Books \nand \nrelated \nmaterial, \nliving \nallowances etc.  \nhigher education level including expenses of \nchildren on account of tuition Fee, Books \nand related material, living allowances etc.  \nCash \npayment \nin \nlieu of plot \nof land \nBS \nAmount \n1-8 \n2 Million \n9-16 \n5 Million \n17 and above \n7 Million \nBS \nAmount \n1-8 \n2 Million \n9-16 \n5 Million \n17 and above \n7 Million \nEmployment  \nEmployment of widow/widower, \none son or daughter to the posts \nin BS-01 to BS-15, on regular \nbasis \nwithout \nadvertisement \nagainst the post criteria of which \nthe applicant fulfills.   \nEmployment of widow/ widower, one son \nor daughter to the posts in BS-01 to BS-\n15, on regular basis without advertisement \nagainst the post criteria of which the \napplicant fulfills.   \nMarriage \nGrant \nMarriage grant amounting to \nRs.0.80 million, on wedding of \none daughter. \nMarriage grant amounting to Rs.0.80 \nmillion, on wedding of one daughter. \nNomination \nof an officer \nas counsel \nAn officer of BS-17 or BS-18, to \nbe nominated by each Ministry/ \nDivision/ Department as counsel, \nwill be responsible for finaliza-\ntion/ provision of all the facilities \nunder the package, to the families \nof Govt. employees who die in \nservice, within one month of the \nincident.     \nAn officer of BS-17 or BS-18, to be \nnominated by each Ministry/ Division/ \nDepartment \nas \ncounsel, \nwill \nbe \nresponsible for finalization/ provision of \nall the facilities under the package, to the \nfamilies of Govt. employees who die in \nservice, within one month of the incident.     \nSpecial \nLump \nSum \nGrant \nfrom \nBenevolent \nFund \n  \nA \nspecial \nlump \nsum \ngrant \nfrom \nBenevolent \nFund \nranging \nfrom \nRs.200,000 \nto \nRs.500,000 \nas \nper \nfollowing scales:— \nS. \nNo. \nPay Scales \n(BS) \nLump Sum \nGrant (Rs) \n1. \n1-10 \n200,000 \n2. \n11-16 \n300,000 \n3. \n17-19 \n400,000  \n4. \n20 and above \n500,000 \nMonthly \nBenevolent \nGrant \n \n \nS. \nNo. \nPAY Slabs \nAmount \nMinimum Maximum \n1 \nUpto \n5,000 \n8,000 \n2 \n5001 \n5,500 \n8,300 \n3 \n5501 \n6,000 \n8,600 \n4 \n6001 \n6,500 \n8,900 \n5 \n6501 \n7,000 \n9,200 \n6 \n7001 \n7,500 \n9,500 \n7 \n7501 \n8,000 \n9,800 \n8 \n8001 \n8,500 \n10,100 \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 421 \n \n \n9 \n8501 \n9,000 \n10,400 \n10 \n9001 \n9,500 \n10,700 \n11 \n9501 \n11,000 \n11,200 \n12 \n11001 \n13,000 \n11,800 \n13 \n13001 \n15,000 \n12,400 \n14 \n15001 \n17,000 \n13,000 \n15 \n17001 \n19,000 \n13,600 \n16 \n19001 \n21,000 \n14,200 \n17 \n21001 \n23,000 \n14,800 \n18 \n23001 \n25,000 \n15,400 \n19 \n25001 \n27,000 \n16,000 \n20 \n27001 \n29,000 \n16,600 \n21 \n29001 \n31,000 \n17,200 \n22 \n31001 \n33,000 \n17,800 \n23 \n33001 \n35,000 \n18,400 \n24 \n35001 \n37,000 \n19,000 \n25 \n37001 \n39,000 \n19,600 \n26 \n39001 & \nabove \n \n20,200 \nPre requisite \nfor \nfacilitation \nof family of \ndeceased \nGovt. \nEmployees \nIn case of in service death \n(normal) \nof \na \ngovernment \nemployee, the following pre-\nrequisite must immediately be \nfulfilled \nby \nthe \nconcerned \nMinistry/ Division/ Department \nso that the family of the deceased \ngovernment employee could be \nfacilitated without any delay:— \na. Immediate \nsubmission \nof \nfamily pension case. \nb. Option form for Direct Credit \nScheme (online payment of \npension).  \nc. Application for Anticipatory \nPension (80% of the total \npension). \nBesides, as a pro-active approach, \neach Ministry/Division/Department \nmust \nobserve \nthe \nfollowing \npractices \nregarding \ntheir \nemployees:— \nd. Up to date list of family \nIn case of in service death (normal) of a \ngovernment employee, the following pre-\nrequisite must immediately be fulfilled by \nthe \nconcerned \nMinistry/Division/ \nDepartment so that the family of the \ndeceased government employee could be \nfacilitated without any delay:— \na. Immediate \nsubmission \nof \nfamily \n pension case. \nb. Option form for Direct Credit Scheme \n(online payment of pension).  \nc. Application for Anticipatory Pension \n(80% of the total pension). \nBesides, as a pro-active approach, each \nMinistry/Division/Department \nmust \nobserve the following practices regarding \ntheir employees:— \nd. Up to date list of family members of \neach employee for pension purpose be \nmaintained before hand.  \ne. Nomination for General Provident \nFund must be ensured for each \n\nPage - 422                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nmembers of each employee \nfor \npension \npurpose \nbe \nmaintained before hand.  \ne. Nomination \nfor \nGeneral \nProvident \nFund \nmust \nbe \nensured for each employee \nduring his/her life time.  \nemployee during his/her life time. \nGP Fund  \nIn case of in service death, the \nassistance package in terms of GP \nFund shall be as follows:— \n BPS 1-3= Payable amount + \n50% Bonus. \n BPS 4-22= Payable amount + \n30% Bonus. \n Fixation of pay of each \nemployee \non \ntimely \nand \nregular basis.  \n Service verification on regular \nbasis.  \n Upto date Service Statement.  \n Maintaining leave account on \nregular basis.  \n Updating \nemployee \nrecord \nthrough change in SAP of \nAGPR.  \nIn case of in service death, the assistance \npackage in terms of GP Fund shall be as \nfollows:— \n BPS 1-3= Payable amount + 50% \nBonus. \n  BPS 4-22= Payable amount + 30% \nBonus. \n Fixation of pay of each employee on \ntimely and regular basis.  \n Service verification on regular basis.  \n Upto date Service Statement.  \n Maintaining leave account on regular \nbasis.  \n Updating employee record through \nchange in SAP of AGPR. \nPayment \nof \nPension \nthrough \nDirect Credit \nScheme \n(DCS) \nThe following steps shall be \ntaken by the concerned Ministries \n/Divisions/Departments \nfor \npayment \nof \npension \nthrough \nDirect Credit Scheme (DCS) \n(optional):—   \na. The Direct Credit Scheme \nmust be made compulsory for \nall \nnew \npensioners/family \npensioners w.e.f. 01-01-2015. \nb. The \nmanual \nboth \nhalves \nwould be discontinued w.e.f. \n01-01-2015 \nfor \nall \nnew \npensioners/family \npension-\ners.  \nc. The historical pensioners must \nbe brought into the stream of \nDCS, phase-wise.   \nThe following steps shall be taken by the \nconcerned \nMinistries/Divisions/ \nDepartments for payment of pension \nthrough Direct Credit Scheme (DCS) \n(optional):—   \na. The Direct Credit Scheme must be \nmade \ncompulsory \nfor \nall \nnew \npensioners/family pensioners w.e.f. \n01-01-2015. \nb. The manual both halves would be \ndiscontinued w.e.f. 01-01-2015 for all \nnew pensioners/family pensioners.  \nThe historical pensioners must be brought \ninto the stream of DCS, phase-wise.   \n \n2. \nA list of other existing provisions remaining unchanged is also annexed \ninformation and referencing.  \n[Authority:— Establishment Division‘s O.M No. 8/10/2013-E.2 dated 20-10-2014]. \n          \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 423 \n \n \n  Annexure to \n           Establishment Division’s O.M No. 8/10/201-E-2 \n           dated 20th October,2014 \n \nLIST OF OTHER EXISTING PROVISIONS OF PRIME MINISTER’S ASSISTANCE \nPACKAGE REMAINING UNCHANGED \n \nItem \nIn Service Deaths \nSecurity related Deaths \nPension \n \nUpon embracing Shahdat, salary of such \nGovernment employees which they were \ndrawing immediately before Shahadat \nmay continue to be paid un-interrupted, \nalong-with usual allowance and annual \nincrements \nfrom \ntime \nto \ntime, \ncommensurate to their pay scales, \nalongwith full pensionary benefits, to \ntheir \nwidows/widowers/children \ntill \nsuperannuation (Establishment Div.‘s \nO.M No. 7/40/2005-E-2 dated 29th \nAugust, 2014).    \nPlot of Land \nAllotment of a plot as per FGEHF policy against \n2% quota fixed for deceased employees. The \nwidow would also be eligible to be considered for \nallotment of plot as per FGEHF policy applicable \nto serving Federal Government employees. \nHowever, allotment of plot against one category \nwould render her ineligible for consideration in \nsecond category. (Establishment Division O.M. \nNo. 7/40/2005-E-2 dated 13th June, 2006). \nAllotment of a plot as per FGEHF \npolicy against 2% quota fixed for \ndeceased employees. \nThe widow would also be eligible to be \nconsidered for allotment of plot as per \nFGEHF policy applicable to serving \nFederal \nGovernment \nemployees. \nHowever, allotment of plot against one \ncategory would render her ineligible for \nconsideration \nin \nsecond \ncategory. \n(Establishment \nDivision \nO.M. \nNo. \n7/40/2005-E-2 dated 13th June, 2006). \nWaiver of Unpaid \nAmount \nof \nPlot \nAllotted by FGEHF \nThe balance amount of plot allotted by FGEHF, in \ncases where both husband and wife have expired \nand their dependents are unable to pay the cost of \nthe plot, shall be paid by the Government  \n(Establishment Division O.M. No. 7/40/2005-E-2 \n(part 2) dated 15th March, 2008). \nThe balance amount of plot allotted by \nFGEHF, in cases where both husband \nand wife have expired and their \ndependents are unable to pay the cost of \nthe \nplot, \nshall \nbe \npaid \nby \nthe \nGovernment. (Establishment Division \nO.M. No. 7/40/2005-E-2 (part 2) dated \n15th March, 2008). \nHouse \nBuilding \nAdvance \nIn case of advance against salaries sanctioned by \nthe AGPR or the provincial AG office, the unpaid \nbalance to be waived off. (Establishment Division \nO.M. No. 7/40/2005-E-2 dated 13th June, 2006). \nIn case of advance against salaries \nsanctioned by the AGPR or the \nprovincial AG office, the unpaid balance \nto \nbe \nwaived \noff. \n(Establishment \nDivision O.M. No. 7/40/2005-E-2 dated \n13th June, 2006). \nMotor Car, Motor \ncycle and Bicycle \nadvances  \nThe waiver of balance amount of Motor Car, \nMotor Cycle and Bicycle advances which the \ndeceased employees secured while they were in \nservice. (Estt. Division‘s O.M. No. 8/1/2011-E-2, \ndated 3rd November,  2011) \nThe waiver of balance amount of Motor \nCar, Motor Cycle and Bicycle advances \nwhich the deceased employees secured \nwhile they were in service. (Estt. \nDivision‘s O.M. No. 8/1/2011-E-2, \ndated 3rd November,  2011) \n\nPage - 424                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nItem \nIn Service Deaths \nSecurity related Deaths \nAccommodation \n \nRetention of Government house or \npayment of rent for hired house till \nsuperannuation or for 5 years whichever \nis later. (Establishment Division O.M. \nNo. 7/40/2005-E-2 dated 13th June, \n2006). \nMotor Car, Motor \ncycle and Bicycle \nadvances  \nCar, Motor Cycle and Bicycle advances which the \ndeceased employees secured while they were in \nservice. (Establishment Division‘s O.M. No. \n8/1/2011-E-2, dated 3rd November,  2011). \n Car, Motor Cycle and Bicycle advances \nwhich the deceased employees secured \nwhile they were in service. (Establish-\nment Division‘s O.M. No. 8/1/2011-E-2, \ndated 3rd November,  2011.) \nAccommodation \n \nRetention of Government house or \npayment of rent for hired house till \nsuperannuation or for 5 years whichever \nis later. (Establishment Division O.M. \nNo.7/40/2005-E-2 \ndated \n13th \nJune, \n2006). \nHealth \nFree health facilities to widow for life and for \nchildren upto age of 18 years in Government \nhospitals. (Establishment Division O.M. No. \n7/40/2005-E-2 dated 13th June, 2006). \nFree health facilities to widow for life \nand for children upto age of 8 years in \nGovernment hospitals. (Establishment \nDivision O.M. No. 7/40/2005-E-2 dated \n13th June, 2006). \nMonthly \nBenevolent Grant \nS. \nNo. \nPay Slabs \nGrant \nMinimum \nMaximum  \n1 \nUpto \n5,000 \n4,000 \n2 \n5,001 \n5,500 \n4,150 \n3 \n5,501 \n6,000 \n4,300 \n4 \n6,001 \n6,500 \n4,450 \n5 \n6,501 \n7,000 \n4,600 \n6 \n7,001 \n7,500 \n4,750 \n7 \n7,501 \n8,000 \n4,900 \n8 \n8,001 \n8,500 \n5,050 \n9 \n8,501 \n9,000 \n5,200 \n10 \n9,001 \n9,500 \n5,350 \n11 \n9,501 \n11,000 \n5,600 \n12 \n11,001 \n13,000 \n5,900 \n13 \n13,001 \n15,000 \n6,200 \n14 \n15,001 \n17,000 \n6,500 \n15 \n17,001 \n19,000 \n6,800 \n16 \n19,001 \n21,000 \n7,100 \n17 \n21,001 \n23,000 \n7,400 \n18 \n23,001 \n25,000 \n7,700 \n19 \n25,001 \n27,000 \n8,000 \n20 \n27,001 \n29,000 \n8,300 \n21 \n29,001 \n31,000 \n8,600 \n22 \n31,001 \n33,000 \n8,900 \n23 \n33,001 \n35,000 \n9,200 \n24 \n35,001 \n37,000 \n9,500 \n25 \n37,001 \n39,000 \n9,800 \n26 \n39,001 \n& \nAbove \n \n10,100 \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 425 \n \n \n13.3 Assistance Package for Families of  \nGovernment Employees who Die in Service  \nIn partial modification of Establishment Division‘s O.M of even number dated \n20-10-2014 on the above subject and to say that the Prime Minister has also been please \nto approve the following amendment/addition, effective from 15-06-2013, in the existing \nAssistance Package for families of Government Employees who die in service:— \nItem \nIn Service Death \nSecurity Related Deaths \nAccommodation \nRetention of Government house \nor payment of rent for hired \nhouse for 05 (five) years or till \nthe age of superannuation which \never is later.  \n \n  \n[Authority:— Establishment Division‘s O.M No. 8/10/2013-E-2 dated 22-10-2014]. \n13.4 Assistance Package for Families of Government \nEmployees who Die in Service \nRefer to the subject noted above and to say that the Prime Minister has been \npleased to constitute a Committee under the chairmanship of Secretary Finance to re-\nexamine the policy of death benefits.  \n2. \nTill such time the report of the Committee is finalized, the death benefits \nnotified vide Establishment Division‘s O.M No. 8/10/2013-E.2 dated 20-10-2014, shall \nremain held in abeyance.  \n[Authority:— Establishment Division‘s O.M No. 8/10/2013-E-2 dated 09-02-2015]. \n13.5 Assistance Package for Families of Government \nEmployees who Die in Service \nRefer the subject cited above and to state that references/quarries on following \naspects of Prime Minister‘s Assistance Package are often received in Establishment Division: \ni. \nWhether the services of contract employees appointed under the said \npackage can be regularized? if so, under what rules? \nii. \nWhether, on expiry of their term, the contract of employees, appointed \nunder the said package, can be extended? If so, under what rules? \niii. \nWhether, upon holding in abeyance of the revised package issued vide \nEstablishment Division‘s O.M No. 8/10/2013-E-2 dated 20-10-2014 what \nis the status of benefits to be granted to the widows/children of deceased \nGovernment Servants. \n \n2. \nAforesaid queries are clarified as under for general information of all \nconcerned, \n \ni. \nRegularization of services of employees appointed on contract basis are \ngoverned by Civil Servants (Appointment, Promotion & Transfer) Rules, \n1973. \n\nPage - 426                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n \nii. \nExtension in contract appointments is governed by instructions contained \nin Establishment Division‘s O.M No. 8/10/2000-CP-I dated 23-12-2000.  \n \niii. \nRevision made to the subject Package vide Establishment Division‘s O.M \nNo. 8/10/2013-E-2 dated 20-10-2014 has since been held in abeyance, \ntherefore, all cases are to be dealt under Establishment Division‘s O.M \nNo. 8/10/2013-E-2 dated 13-06-2006, till further orders/instructions.  \n[Authority:— Establishment Division‘s O.M No. 8/10/2013-(E-II) dated 25-05-2015]. \n  \n13.6 Revision of Assistance Package for Families of  \nGovernment Employees Who Die in Service \nRefer to Establishment Division‘s O.M No. 7/40/2005-E-2, dated 13th \nJune,2006, O.M No.8/10/2013-E-2, dated 20th October, 2014, O.M No. 8/10/ 2013-E-2 \ndated 9th February,2015 and O.M No. 8/10/2013 (E-II) (PT) dated 25th May,2015 \nincluding amendments thereof issued from time to time on the subject noted above and to \nstate that the Prime Minister has been pleased to approve the following revised Assista-\nnce Package for Government employees, who die in service w.e.f 9th February,2015:— \n \nITEM \nIN SERVICE DEATHS \nSECURITY RELATED \nDEATHS \nLump Sum Grant \n300% increase over the package-\n2006 for in service death of civilian \nemployees. This increase will be \ngiven on the 2006 package as per \nfollowing scales:— \n \nBS \nAmount \n1-4 \nRs.600,000 \n5-10 \nRs.900,000 \n11-15 \nRs.1,200,000 \n16-17 \nRs.1,500,000 \n18-19 \nRs.2,400,000 \n20 & above \nRs.3,000,000 \n \n \na. Upto Rs.10 million according to \nfollowing scales:— \nBS \nAmount \n1-16 \n3 Million \n17 \n5 Million \n18-19 \n9 Million \n20 & above \n   10 Million \n \nb. Rs.700,000/- to the officers/ \nofficials incapacitated and released \nfrom  service for having become \ninvalid as a result of injury in \nencounters/bomb blasts, riots/ watch \nand ward duty or terrorist activity. \nc. Rs. 500,000/- to the officers / \nofficials incapacitated as a result of \nthe injury in accidents as stated in \npara ―b‖ above but who are still \nserving in the department.  \nPension \n100% pension to the families of a \ndeceased Government servants as \nper their length of service and last \npay drawn. In case of less than 10 \nyears service of the deceased \nemployees, rate of minimum 10 \nyears service will be applicable. \n100% pension to the families of a \ndeceased Government servants as \nper their length of service and last \npay drawn. In case of less than 10 \nyears \nservice \nof \nthe \ndeceased \nemployees, rate of minimum 10 \nyears service will be applicable. \nAccommodation \nRetention of Government house or \npayment of rent of hired house till \nthe age of superannuation.  \nRetention of Government house or \npayment of rent of hired house till \nthe age of superannuation.  \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 427 \n \n \nITEM \nIN SERVICE DEATHS \nSECURITY RELATED \nDEATHS \nEducation \nFree education to all the children of \nthe deceased government employ-\nees up to graduation in any public/ \ngovernment educational institution \nincluding expenses of tuition fee, \nbooks related material and living \nallowances etc. \nFree education to all the children of \nthe deceased government employees \nup to graduation in any public/ \ngovernment  educational institution \nincluding expenses of tuition fee, \nbooks related material and living \nallowances etc. \nAllotment of Plot \nDiscontinuation of the entitlement \nof 2% quota for allotment of plot. \nPayment of lump sum grant in lieu \nof plot subject to the condition that \nno plot had been allotted in the \npast, as per scale given below:— \n \nBS \nAmount \n1-8 \n2 Million \n9-16 \n5 Million \n17 and above \n7Million \n \nDiscontinuation of the entitlement of \n2% quota for allotment of plot. \nPayment of lump sum grant in lieu \nof plot subject to the condition that \nno plot had been allotted in the past, \nas per scale given below:— \n \nBS \nAmount \n1-8 \n2 Million \n9-16 \n5 Million \n17 and above \n7Million \n \nEmployment \n[Employment for posts in BS-01 \nto BS-15 on five (05) years \ncontract \nappointment \nwithout \nadvertisement which may further \nbe extendable till the age of \nsuperannuation or regularization as \nthe case may be]. \n**[Provided further that in case the \ndeceased government servant is \nsurvived by two or more widows \nand/or children from these widows, \nright of contract appointment shall \nbe decided in the following manner \nand order: \na) the first widow or a child (18 \nyears or above in age) from the \nfirst widow or a minor child \nfrom the first widow as soon \nas he/she attains age of 18 \nyears \nbut \nhe/she \nhas \nto \nexercise the option within the \ntime period (one year from \ndate of death) stipulated vide \nEstablishment Division‘s O.M \nNo. \n4/1/2005-CP-I \ndated  \n13-04-2005 and failing that: \n*[Employment for posts in BS-01 to \nBS-15 on five (05) years contract \nappointment  without advertisement \nwhich may further be extendable till \nthe \nage \nof \nsuperannuation \nor \nregularization as the case may be]. \n**[Provided further that in case the \ndeceased government servant is \nsurvived by two or more widows \nand/or children from these widows, \nright of contract appointment shall \nbe decided in the following manner \nand order: \n \na) the first widow or a child (18 \nyears or above in age) from the \nfirst widow or a minor child \nfrom the first widow as soon as \nhe/she attains age of 18 years \nbut he/she has to exercise the \noption within the time period \n(one year from date of death) \nstipulated vide Establishment \nDivision‘s O.M No.4/1/2005-\nCP-I dated 13-04-2005 and \nfailing that: \n                                                          \nAmended vide Establishment Division‘s O.M No. 8/65/2016-E-2 dated 09-09-2016. \n** Added vide Establishment Division‘s O.M No. 1/39/2013-E-2 (pt) dated 03-08-2016. \n\nPage - 428                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nITEM \nIN SERVICE DEATHS \nSECURITY RELATED \nDEATHS \nthe right to contract appointment \nshall stand transferred to the 2nd \nwidow or to a child (18 years or \nabove in age) from the 2nd widow \nor to a child (18 years or above in \nage) from the 2nd widow or a minor \nchild from the 2nd widow as soon \nas he/she attains age of 18 years \nbut he/she has to exercise the \noption within two years of death.] \nthe right to contract appointment \nshall stand transferred to the 2nd \nwidow or to a child (18 years or \nabove in age) from the 2nd widow or \nto a child (18 years or above in age) \nfrom the 2nd widow or a minor child \nfrom the 2nd widow as soon as \nhe/she attains age of 18 years but \nhe/she has to exercise the option \nwithin two years of death.] \nMarriage Grant \nMarriage grant amounting to Rs. 8 \nlac on wedding of one daughter, \nmay be granted to family of \ndeceased Government employees. \nMarriage grant amounting to Rs. 8 \nlac on wedding of one daughter, may \nbe granted to family of deceased \nGovernment employees. \nHealth \nFree health facilities as per their \nentitlement during service. \nFree health facilities as per their \nentitlement during service. \nHouse \nBuilding \nAdvance \nIn case of advance against salaries \nsanctioned by the AGPR or the \nprovincial AG Office, the unpaid \nbalance to be waived. \nIn case of advance against salaries \nsanctioned by the AGPR or the \nprovincial AG Office, the unpaid \nbalance to be waived. \nNomination of an \nofficer as council \nAn officer of BS-17 or BS-18 may \nbe nominated by each Ministry/ \nDivision/Department as council \nwho \nwill \nbe \nresponsible \nfor \nfinalization/provision of all the \nfacilities under the package, to the \nfamilies of Govt. employees who \ndie in service within one month of \nthe incident.    \nAn officer of BS-17 or BS-18 may \nbe nominated by each Ministry/ \nDivision/Department as council who \nwill be responsible for finalization/ \nprovision of all the facilities under \nthe package, to the families of Govt. \nemployees who die in service within \none month of the incident.    \nSpecial Lump Sum \nGrant \nfrom \nBenevolent Fund \n \nA special lump sum grant from \nBenevolent \nFund \nranging \nfrom \nRs.200,000 to Rs.500,000 \n \nSr. \n# \nPay Scales \n(BS) \nLump Sum \nGrant \n1. \n1-10 \n200,000 \n2. \n11-16 \n300,000 \n3. \n17-19 \n400,000 \n4. \n20 and above \n500,000 \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 429 \n \n \nITEM \nIN SERVICE DEATHS \nSECURITY RELATED \nDEATHS \nMonthly \nBenevolent Grant \nSr. # \nPay Slabs \nGrant \nMinimum Maximum \n1 \nUpto \n5,000 \n4,000 \n2 \n5,001 \n5,500 \n4,150 \n3 \n5,501 \n6,000 \n4,300 \n4 \n6,001 \n6,500 \n4,450 \n5 \n6,501 \n7,000 \n4,600 \n6 \n7,001 \n7,500 \n4,750 \n7 \n7,501 \n8,000 \n4,900 \n8 \n8,001 \n8,500 \n5,050 \n9 \n8,501 \n9,000 \n5,200 \n10 \n9,001 \n9,500 \n5,350 \n11 \n9,501 \n11,000 \n5,600 \n12 \n11,001 \n13,000 \n5,900 \n13 \n13,001 \n15,000 \n6,200 \n14 \n15,001 \n17,000 \n6,500 \n15 \n17,001 \n19,000 \n6,800 \n16 \n19,001 \n21,000 \n7,100 \n17 \n21,001 \n23,000 \n7,400 \n18 \n23,001 \n25,000 \n7,700 \n19 \n25,001 \n27,000 \n8,000 \n20 \n27,001 \n29,000 \n8,300 \n21 \n29,001 \n31,000 \n8,600 \n22 \n31,001 \n33,000 \n8,900 \n23 \n33,001 \n35,000 \n9,200 \n24 \n35,001 \n37,000 \n9,500 \n25 \n37,001 \n39,000 \n9,800 \n26 \n39,001 \n& above \n \n10,100 \nSr. # \nPay Slabs \nGrant \nMinimum Maximum \n1 \nUpto \n5,000 \n8,000 \n2 \n5,001 \n5,500 \n8,300 \n3 \n5,501 \n6,000 \n8,600 \n4 \n6,001 \n6,500 \n8,900 \n5 \n6,501 \n7,000 \n9,200 \n6 \n7,001 \n7,500 \n9,500 \n7 \n7,501 \n8,000 \n9,800 \n8 \n8,001 \n8,500 \n10,100 \n9 \n8,501 \n9,000 \n10,400 \n10 \n9,001 \n9,500 \n10,700 \n11 \n9,501 \n11,000 \n11,200 \n12 \n11,001 \n13,000 \n11,800 \n13 \n13,001 \n15,000 \n12,400 \n14 \n15,001 \n17,000 \n13,000 \n15 \n17,001 \n19,000 \n13,600 \n16 \n19,001 \n21,000 \n14,200 \n17 \n21,001 \n23,000 \n14,800 \n18 \n23,001 \n25,000 \n15,400 \n19 \n25,001 \n27,000 \n16,000 \n20 \n27,001 \n29,000 \n16,600 \n21 \n29,001 \n31,000 \n17,200 \n22 \n31,001 \n33,000 \n17,800 \n23 \n33,001 \n35,000 \n18,400 \n24 \n35,001 \n37,000 \n19,000 \n25 \n37,001 \n39,000 \n19,600 \n26 \n39,001 \n& above \n \n20,200 \nPrerequisite \nfor \nfacilitation \nof \nfamily of deceased \nGovt. Employees \nIn case of in service death of a \ngovernment \nemployee, \nthe \nfollowing \npre-requisites \nmust \nimmediately be fulfilled by the \nconcerned \nMinistry/Division/ \nDepartment so that the family of the \ndeceased government employee may \nbe facilitated without any delay:— \n \na. \nImmediate \nsubmission \nof \nfamily pension case.  \nb. \nOption form for Direct Credit \nScheme (online payment of \npension). \nc. \nApplication for Anticipatory \npension (80% of the total \npension) Besides as a pro-\nactive \napproach \neach \nMinistry/Division/ Departm-\nent must observe the follow-\ning practices regarding their \nemployees:— \nIn case of in service death (security \nrelated) of a government employee, \nthe following pre-requisites must \nimmediately be fulfilled by the \nconcerned \nMinistry/Division/ \nDepartment so that the family of the \ndeceased government employee may \nbe facilitated without any delay:— \n \na. Immediate \nsubmission \nof \nfamily pension case.  \nb. Option form for Direct Credit \nScheme (online payment of \npension). \nc. Application for Anticipatory \npension (80% of the total \npension). \nBesides as a pro-active approach each \nMinistry/Division/ Department must \nobserve \nthe \nfollowing \npractices \nregarding their employees:— \nd. Up to date list of family \n\nPage - 430                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nITEM \nIN SERVICE DEATHS \nSECURITY RELATED \nDEATHS \nd. Up to date list of family \nmembers of each employee \nfor \npension \npurpose \nbe \nmaintained before hand.  \ne. Nomination \nfor \nGeneral \nProvident Fund must be \nensured for each employee in \nhis/her life.  \nmembers of each employee for \npension  \npurpose \nbe \nmaintained  before hand.  \n \ne. Nomination \nfor \nGeneral \nProvident \nFund \nmust \nbe \nensured for each employee in \nhis/her life.  \nGP Fund \nOnly payable amount of GP Fund \nshall be paid to the deceased family. \nOnly payable amount of GP Fund \nshall be paid to the deceased family. \nPayment \nof \nPension \nthrough \nDirect \nCredit \nScheme (DCS) \nThe following steps may be taken by \nthe concerned Ministries/Divisions/ \nDepartments \nfor \npayment \nof \npension \nthrough \nDirect \nCredit \nScheme (DCS) (optional):— \n \na. The Direct Credit Scheme \nmust be made compulsory \nfor \nall \nnew \npensioners/ \nfamily pensioners w.e.f 01-\n01-2015. \nb. The manual both halves \nwould be discontinued w.e.f \n01-01-2015 \nfor \nall \nnew \npensioners/family \npensioners. \nc. The \nhistorical \npensioners \nmust be brought into the \nstream of DCS phase-wise.  \nThe following steps may be taken by \nthe concerned Ministries/Divisions/ \nDepartments for payment of pension \nthrough Direct Credit Scheme (DCS) \n(optional):— \n \na. The Direct Credit Scheme \nmust be made compulsory for \nall new pensioners/ family \npensioners w.e.f 01-01-2015. \nb. The manual both halves would \nbe discontinued w.e.f 01-01-\n2015 \nfor \nall \nnew \npensioners/family pensioners. \nc. The historical pensioners must \nbe brought into the stream of \nDCS phase-wise. \n \n2. \nThe Prime Minister has also approved that:— \n(i) \nRelevant recruitment rules may be appropriately amended to provide \nfor appointments of family members under the instant package; and \n(ii) \nA death will be deemed to be a ― Security Related death‖ if it occurs \ndue to a terrorist act or while combating or confronting the \nterrorist(s), irrespective of the fact that the victim was member of \nLaw Enforcement Agency (LEA) or Civilian employee. Death of a \nmember of LEA due to a cause, other than a terrorist act, will be \nclassified as an ―In-service death‖. \n[Authority.—Establishment Division‘s O.M No. 8/10/2013-E-2(Pt) dated 04-12-2015.] \n13.7 Revision of Assistance Package  \nFor Families of Government Employees \nWho Die in Service  \nRefer to Establishment Division‘s O.M No. 8/10//2013-E-2 (Pt) dated 4th \nDecember, 2015 on the above captioned subject. It is informed that the Prime Minister \nhas been pleased to approve with effect from 11th May, 2016 that employees of \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 431 \n \n \nProvincial Government who are working in the Ministries/Divisions/ Attached \nDepartments/Sub-ordinate offices etc. at Federal level on deputation basis and die during \nservice/deputation, the families of the deceased employees are allowed to exercise the \noption of either availing the Federal or the Provincial package subject to completion of all \nothers conditions/ instructions issued by Establishment Division from time to time.  \n[Authority:-Establishment Division‘s O.M No. 7/26/2016-E-2 dated 18-05-2016.] \n13.8 Revision of Assistance Package for  \n \nFamilies of Government Employees \n \nWho Die in Service \nCLARIFICATION \n \nRefer to the subject cited above and to state that the Prime Minister‘s Assistance \nPackage was revised by the Federal Government as notified by the Establishment \nDivision vide O.M No. 8/10/2013-E-2 dated 4th December,2015. After revision of \nAssistance Package, number of references have been received from different Ministries/ \nDivisions/ Departments regarding criteria for release of funds in lieu of plot. \n2. \nIt is clarified for information of all concerned that a certificate regarding \nnon-allotment of plot/house/flat from agencies allotting plot/house/flat such as Capital \nDevelopment Authority (CDA). Federal Government Employees Housing Foundation \n(FGEHF), Pakistan Housing Authority (PHA) or any other Federal Government \nDepartment/agency or any Provincial Government Department/agency, as the case may \nbe, be obtained before making any payment in lieu of plot under the revised Assistance \nPackage. All the agencies/departments concerned allotting plot/house/flat are supposed to \nissue such certificates within a period of six (06) working days on receipt of any \nreference.  \n3. \nAs an alternative arrangement and for quick disposal of such cases \nMinistries/Divisions/Departments may obtain undertaking/affidavit from the family of \nthe deceased that the deceased was not allotted any plot/house/flat by any government \nowned agency and that they would refund the amount received on this account if at any \nlater stage it comes to the notice that the deceased employee was allotted a plot/house or \nflat by the Government or any agency of the government while he was in service. The \nparent department of the deceased employee would also be required to verify the fact \nabout the deceased about the allotment of plot to the deceased as per record available \nwith them.  \n \n[Authority:—Establishment Division‘s O.M No. 8/24/2016-E-2 dated 22-06-2016.] \n \n13.9 Revision of Assistance Package for  \nFamilies of Government Employees \nWho Die in Service \nRefer to the subject cited above and to state that the Prime Minister‘s Assistance \nPackage was revised by the Federal Government as notified by the Establishment \nDivision vide O.M No. 8/10/2013-E-2(Pt) dated 4th December, 2015. After revision of \nAssistance Package, number of references have been received from different \n\nPage - 432                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nMinistries/Divisions/ Departments including AGPR, Islamabad seeking clarifications on \n100% pension to families of deceased Government Servants.  \n2. \nThe issue was taken up with Finance Division. Finance Division has \nclarified that as policy of the Federal Government, the Government servants who die \nwhile in service, 25% of the gross pension will be allowed as gratuity and rest 75% as \nfamily pension. The above benefits will be equal to full pension.  \n[Authority.—Establishment Division‘s O.M No. 8/24/2016-E-2(Pt) dated 05-08-2016.] \n13.10 Revision of Assistance Package for Families  \nof Government Employees Who Die in Service \n \nRefer to Establishment Division‘s O.M of even number dated 3rd August,2016 \non the above noted subject. It is clarified that Federal Government employees who died \nduring service w.e.f. 01-07-2005 and survived by two or more widows and/or children \nfrom these widows, the families of such deceased Federal Government Servants, the right \nof contract appointment under the Assistance Package shall be decided on the same \nanalogy/criteria as already notified by Establishment Division vide O.M of even number \ndated 3rd August, 2016 as referred above.  \n[Authority.—Establishment Division‘s O.M No. 1/39/2013-E-2(Pt) dated 01-12-2016.] \n13.11 Revision of Assistance Package for  \nFamilies of Government Employees \nWho Die in Service \n \nWhile disposing a Summary of Establishment Division on the above subject, the \nPrime Minister has been pleased to approve that Federal Government employees who go \nmissing during service and are not recovered within a period of twelve months from the \ndate of disappearance, and where there is a reasonable presumption of their having died \nshall be treated at par with Federal Government employees who die during service to the \nextent of payment of compensation and retirement benefits etc. subject to the condition \nthat where such employee is recovered alive before or after the date of superannuation, \nthe part of compensation linked to the presumption of death during service shall be paid \nback to the government or adjusted against pension payments of the employee. However, \nsince only few federal government employees have gone missing during service, the \nPrime Minister has desired that their cases be submitted individually, with complete \njustification, for his orders rather than seeking a blanket approval.  \n[Authority.—Establishment Division‘s O.M No. 8/08/2016-E.2 dated 08-09-2017.] \n13.12 Revision of Assistance Package for  \nFamilies of Government Employees  \nWho Die in Service \n \nRefer to the subject noted above and to say that the Prime Minister has been \npleased to approve that the  \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 433 \n \n \n―Claims arising during the period between 15-06-2013 and 09-02-2015, while \nthe Assistance Package dated 20-10-2014 was in the field, have to be processed in \naccordance with the law and rights created under this package‖. \n2. \nThe cases of Assistance Package falling under the above stated decision \ncan be submitted to Finance Division for consideration of funds provision through  \nre-appropriation/ Supplementary grants through respective FAs.  \n[Authority:-Establishment Division‘s O.M No. 8/13/2016-E-2 dated 11-06-2018.] \n13.13 \nRevision of Assistance Package for Families  \n \n \nof Government Employees Who Die in Service \n \n \n(For Shuhda of ICT Police)  \nRefer to Establishment Division‘s O.M No. 7/40/2005-E-2, dated 13th \nJune,2006, O.M No. 8/10/2013-E-2 dated 20th October,2014, O.M. No. 8/10/2013-E-2, \ndated 9th February,2015 and O.M No. 8/10/2013 (E-II) (PT) dated 25th May,2015 \nincluding amendments thereof issued from time to time on the subject noted above and to \nstate that the Prime Minister has been pleased to approved the following revised \nAssistance Package for Shuhda of ICT Police who embrace Martyrdom/Shahadat during \nService w.e.f. 11-07-2019:— \nNature of Payment/Entitlement \nAmount/Benefits Admissible \na) \nLump Sum Grant in case of death in \nencounter, bomb blast, watch & ward \nduty, riots act of terrorism etc. \nLUMP SUM AMOUNT  \n \nRanks \nLump sum amount \n(in Rupees) \nConstable-H.C \nRs. 10 Million \nASI-SI \nRs. 12.5 Million \nInspector-DSP \nRs. 15 Million \nSP-SSP \nRs. 18 Million \nDIG & above \nRs. 20 Million \nb) \nLump Sum Grant in case of death in \naccident while performing official duty \nsubject to inquiry by Incharge S.P. /SSP. \nRanks \nLump sum amount \n(in Rupees) \nConstable-H.C \nRs. 3 Million \nASI-SI \nRs. 4 Million \nInspector-DSP \nRs. 4.50 Million \nSP-SSP \nRs. 5 Million \nDIG & above \nRs. 7 Million \n\nPage - 434                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \n \ni) \nLump \nsum \ngrant \nfor \npermanent \ndisability \nRs.3,000,000/- \nto \nthe \nofficers/officials \nincapacitated \nand \nreleased from service for having become \ninvalid \nas \na \nresult \nof \ninjury \nin \nencounter/bomb \nblast/riots/watch \nand \nward duty or terrorist activity. \nii) Lump sum grant for Temporary \n \ndisability \nRs.1,000,000/- \nto \nthe \n \nofficers/officials incapacitated as a result \n \nof the injury in accidents as stated in para \n \n(i) above but who are still serving in the \n \ndepartment. \niii) Rs.200,000/- in case of serious injury. \niv) Rs.100,000/- in case of minor injury. \n \nSALARY \nFull pay & allowances to the family of \nShaheed till superannuation with increments \nand full benefits of rates of pay & allowances \n& ad-hoc relief etc. as revised by the \nGovernment from time to time.  \nHowever, it will not be admissible in accident \ncases.  \nPENSION \nFull pension after superannuation.  \nACCOMMODATION \nRetention of Government accommodation till \nthe age of superannuation but not less than 05 \nyears.  \nFUNDING FOR PURCHASE OF HOUSE \nRank \nMinimum \nArea \nof \nHouse \nPrice \nof \nHouse \n(in \nRupees) \nConstable-HC  \n5 Marla \n13.5 Million \nASI-SI \n7 Marla \n17.5 Million \nInspector-DSP \n10 Marla \n25 Million \nSP-SSP \n12 Marla \n30 Million \nDIG & Above \n20 Marla \n50 Million \nPROVISION OF TRANSPORT \nFamilies of Shaheed Police officers from the \nrank of SP and above will be provided a car \n(1300cc/Toyota Corolla) or equivalent amount \nwhereas for Inspector & DSP, a car (1000cc) \nor equivalent amount shall be provided.  \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 435 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \nMAINTENANCE/TRANSPORT \nALLOWANCE \nRank \nAmount (in \nRupees) \nDIG & Above \n100,000/- \nSSP/SP \n75,000/- \nDSP/Inspector \n50,000/- \nSI/ASI \n35,000/- \nHC/Constable \n20,000/- \nEMPLOYMENT \nEmployment of next of kin shall be made on \nregular basis instead of contract appointment.  \nEDUCATION  \nFree education to all the children of the \ndeceased government employees up to post-\ngraduation and all expenses in this context shall \nbe borne by the Government.  \nMARRIAGE GRANT \nMarriage grant amounting to Rs.8 lac on \nwedding of one daughter, may be granted to \nfamily of deceased Government employees. \nHOUSE BUILDING ADVANCE \nIn case of advance against salaries sanctioned by \nthe AGPR or the provincial AG office, the \nunpaid balance to be waived. \nHEALTH  \nFree Health facilities as per their entitlement \nduring service.  \nGP FUND \nOnly Payable amount of GP Fund shall be paid \nto the deceased family. \nSPECIAL LUMP SUM GRANT FROM \nBENEVOLENT FUND \nA special lump-sum grant from Benevolent \nFund ranging from Rs.200,000 to 500,000 \nS.No. Pay Scale (BS) \nLump Sum \nGrant (Rs) \n1. \n1-10 \n200,000 \n2. \n11-16 \n300,000 \n3. \n17-19 \n400,000 \n4. \n20 and above \n500,000 \n \nMONTHLY BENEVOLENT GRANT \nS# \nPay Scale \nGrant \nMinimum \nMaximum \n1. \nUpto \n5,000 \n8,000 \n2. \n5,001 \n5,500 \n8,300 \n3. \n5,501 \n6,000 \n8,600 \n4. \n6,001 \n6,500 \n8,900 \n5. \n6,501 \n7,000 \n9,200 \n\nPage - 436                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \n6. \n7,001 \n7,500 \n9,500 \n7. \n7,501 \n8,000 \n9,800 \n8. \n8,001 \n8,500 \n10,100 \n9. \n8,501 \n9,000 \n10,400 \n10. \n9,001 \n9,500 \n10,700 \n11. \n9,501 \n11,000 \n11,200 \n12. \n11,001 \n13,000 \n11,800 \n13. \n13,001 \n15,000 \n12,400 \n14. \n15,001 \n17,000 \n13,000 \n15. \n17,001 \n19,000 \n13,600 \n16. \n19,001 \n21,000 \n14,200 \n17. \n21,001 \n23,000 \n14,800 \n18. \n23,001 \n25,000 \n15,400 \n19. \n25,001 \n27,000 \n16,000 \n20. \n27,001 \n29,000 \n16,600 \n21. \n29,001 \n31,000 \n17,200 \n22. \n31,001 \n33,000 \n17,800 \n23. \n33,001 \n35,000 \n18,400 \n24. \n35,001 \n37,000 \n19,000 \n25. \n37,001 \n39,000 \n19,600 \n26. \n39,001 & \nabove \n \n20,200 \nPrerequisite for facilitation of family of \ndeceased Govt. Employees \nIn case of in service death (security related) of \na government employee, the following pre-\nrequisites must immediately be fulfilled by the \nconcerned Ministry/Division/Department so that \nthe family of the deceased government employee \nmay be facilitated without any delay:- \n(a) Immediate \nsubmission \nof \nfamily \npension case. \n(b) Option form for Direct Credit Scheme \n(online payment of pension) \n(c) Application for Anticipatory Pension \n(80% of the total pension). \nBesides \nas \npro-active \napproach \neach \nMinistry/Division/Department must observe \nthe \nfollowing \npractices \nregarding \ntheir \nemployees:- \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 437 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \n(d) \nUp to date list of family members of \neach employee for pension purpose be \nmaintained before hand. \n(e) \nNomination for General Provident Fund \nmust be ensured for each employee in \nhis/her life. \nPayment of Pension through Direct Credit \nScheme (DCS) \nThe following steps may be taken by the \nconcerned \nMinistries/Divisions/Departments \nfor payment of pension through Direct Credit \nScheme (DCS) (optional):- \n(a) The direct Credit Scheme must be made \ncompulsory \nfor \nall \nnew \npensioners/family pensioners w.e.f. 01-\n01-2015. \n(b) The manual both halves would be \ndiscontinued w.e.f.  01-01-2015 for all \nnew pensioners/family pensioners. \n(c) The historical pensioners must be \nbrought out into the stream of DCS \nphase-wise. \n \n \n2. \nThe instant package is only applicable to Shuhda of ICT Police and shall \nsupersede Assistance Package for families of Government Employees who die in service \nup to the extent of ―Security Related Deaths‖ issued vide No. 8/10/2013-E-2 (pt), dated \n4th December, 2015. \n[Authority:—Establishment Division‘s O.M No. 8/28/2018-E-2 dated 13-03-2020] \n13.14 \nAppointment on Employees Son  \nQuota Under Prime Minister’s \nAssistance Package \n \nRefer the subject cited above and to convey following recommendations/ \nfindings of the Honourable Wafaqi Mohtasib (Ombudsman)‘s Secretariat in case No. \nHQR/00050/15, dated 12-02-2014, for strict compliance:— \na. \nCondolence letters are sent by the heads of department to the next of kin of the \ndeceased employee on the basis of death report to be submitted by the heads of \noffice within 24 hours.  \nb. Copy of Prime Minister‘s Assistance Package for families of government \nemployees who die in service (alongwith its annexures) are regularly enclosed \nby the heads of departments with the condolence letters for knowledge/ \ninformation of the deceased family.  \nc. \nBurial charges are paid to the next of kin by the heads of office through local \narrangements before burial of the deceased and be adjusted in the claim.  \n\nPage - 438                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nd. Family Pension cases of the widows/widowers, as the case may be, are \nprocessed by the heads of office and sanctioned by the heads of department \nwithin a period of one month in future.  \ne. \nNomination for Fund as well as other nominations are regularly updated/revised \nby the employees in their life time after every ten years.  \n \n2. \nThe above instruction may also be brought into the notice of attached \ndepartments/subordinate offices of the Ministries/Divisions.  \n[Authority.—Establishment Division‘s O.M No. 8/16/2014-E.2 dated 24-06-2015.] \n \n13.15 Revision of Assistance Package for Families of  \nGovernment Employees Who Die in Service \n(For Shuhda of ANF Personnel) \nRefer to Establishment Division‘s O.M. No. 7/40/2005-E-2 dated 13th June, \n2006, O.M. No. 8/10/2013-E-2, dated 20th October, 2014, O.M. No. 8/10/2013-E-2, dated \n9th February, 2015 and O.M. No.8/10/2013 (E-II) (PT) dated 25th May, 2015 including \namendments thereof issued from time to time on the subject noted above and to state that \nthe Prime Minister has been pleased to approve the following revised Assistance Package \nfor Shuhda of Anti-Narcotics Force (ANF) Employees who embrace Martyrdom/ \nShahadat during service w.e.f. 01-07-2020. \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \nLump Sum Grant in case of death in, \nencounter, bomb Blast, watch & ward duty, \nriots, act of terrorism etc. \nLUMPSUM AMOUNT \n \nRank \nLump sum Amount \n(in Rupees) \nConstable-H.C. \nRs. 10 Million \nASI-SI \nRs. 12.5 Million \nInspector-Assistant \nDirector \nRs. 15 Million \nDeputy \nDirector-\nJoint Director \nRs. 18 Million \nDirector (BS-20) & \nAbove \nRs. 20 Million \n \nLump Sum Grant in case of death in \naccident while performing official duty \nsubject to inquiry by Incharge DD/JD \n \nRank \nLump sum Amount \n(in Rupees) \nConstable-H.C. \nRs. 3 Million \nASI-SI \nRs. 4 Million \nInspector-Assistant \nDirector \nRs. 4.50 Million \nDeputy \nDirector-\nJoint Director \nRs. 5 Million \nDirector (BS-20) & \nAbove \n \nRs. 7 Million \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 439 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \n \ni) Lump sum grant for permanent disability \nRs. \n3,000,000/- \nto \nthe \nofficer/official \nincapacitated and released from service for \nhaving become invalid as a result of injury \nin encounter/bomb blast/riots/watch and \nward duty or terrorist activity. \nii) Lump sum grant for temporary disability \nRs. \n1,000,000/- \nto \nthe \nofficer/official \nincapacitated as a result of the injury in \naccidents as stated in para (i) above but who \nare still serving in the department.  \niii) Rs. 200,000/- in case of serious injury. \niv) Rs. 100,000/- in case of Minor injury. \nSalary \nFull Pay & Allowances to the family of \nShaheed till superannuation with increments \nand full benefits of rates of pay & allowances & \nadhoc relief etc. as revised by the Government \nfrom time to time. However, it will not be \nadmissible in accident cases. \nPension \nFull pension after superannuation. \nAccommodation \nRetention of Government accommodation till \nthe age of superannuation but not less than 05 \nyears. \nFunding for purchase of House \n \n \n \n \n \n \nRank \nMinimum \nArea of \nHouse \nPrice of \nHouse (In \nPKR) \nConstable-\nH.C. \n5 Marla \n 13.5 Million \nASI-SI \n7 Marla \n 17.5 Million \nInspector-\nAssistant \nDirector \n10 Marla \n 25 Million \nDeputy \nDirector-Joint \nDirector \n12 Marla \n 30 Million \nDirector (BS-\n20) & Above \n20  Marla \n50 Million \nProvision of Transport \nThe Families of Shaheed ANF officer from the \nrank of D.D. and above will be provided a car \n(1300cc/Toyota Corolla) or equivalent amount \nwhereas for Inspector & AD, a Car (1000cc) or \nequivalent amount shall be provided. \nMaintenance/Transport Allowances \n \nRank \nLump sum Amount \n(in Rupees) \nConstable-H.C. \n20,000/- \nASI-SI \n35,000/- \nInspector-Assistant \nDirector \n50,000/- \n\nPage - 440                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \nDeputy \nDirector-\nJoint Director \n75,000/- \nDirector (BS-20) & \nAbove \n100,000/- \nEmployment  \nEmployment of next of kin shall be made on \nregular basis instead of contract appointment. \nEducation \nFree education to all the children for the \ndeceased government employees of ANF up to \npost-graduation and all expenses in this context \nshall be borne by the Government. \nMarriage Grant \nMarriage grant amounting to Rs. 8 lac on \nwedding of one daughter may be granted to \nfamily of deceased employees of ANF. \nHouse Building Advance \nIn case of advance against salaries sanctioned \nby the AGPR or the provincial AG Office, the \nunpaid balance to be waived. \nHealth \nFree Health facilities as per their entitlement \nduring service. \nGP Fund \nOnly Payable amount of GP Fund shall be paid \nto the deceased family. \nSpecial Lump Sum Grant from Benevolent \nFund \nA Special lump sum grant from Benevolent \nFund ranging from Rs. 200,000 to Rs. 500,000 \nBPS \nAmount \n1-10 \nRs. 200,000/- \n11-16 \nRs. 300,000/- \n17-19 \nRs. 400,000/ \n20 & above \nRs. 500,000/ \nMonthly Benevolent Grant \n \nS# \nPay Slabs \nGrant \nMinimum \nMaximum \n1. \nUp to \n5,000 \n8,000 \n2. \n5,001 \n5,500 \n8,300 \n3. \n5,501 \n6,000 \n8,600 \n4. \n6,001 \n6,500 \n8,900 \n5. \n6,501 \n7,000 \n9,200 \n6. \n7,001 \n7,500 \n9,500 \n7. \n7,501 \n8,000 \n9,800 \n8. \n8,001 \n8,500 \n10,100 \n9. \n8,501 \n9,000 \n10,400 \n10. \n9,001 \n9,500 \n10,700 \n11. \n9,501 \n11,000 \n11,200 \n12. \n11,001 \n13,000 \n11,800 \n13. \n13,001 \n15,000 \n12,400 \n14. \n15,001 \n17,000 \n13,000 \n15. \n17,001 \n19,000 \n13,600 \n16. \n19,001 \n21,000 \n14,200 \n17. \n21,001 \n23,000 \n14,800 \n18. \n23,001 \n25,000 \n15,400 \n19. \n25,001 \n27,000 \n16,000 \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 441 \n \n \nNature of Payment/Entitlement \nAmount/Benefits Admissible \n20. \n27,001 \n29,000 \n16,600 \n21. \n29,001 \n31,000 \n17,200 \n22. \n31,001 \n33,000 \n17,800 \n23. \n33,001 \n35,000 \n18,400 \n24. \n35,001 \n37,000 \n19,000 \n25. \n37,001 \n39,000 \n19,600 \n26. \n39,001 \n& \nabove  \n \n20,200 \nPrerequisite for facilitation of family of \ndeceased Government employees of ANF. \nIn case of service death (security related) of a \ngovernment employee, the following pre-\nrequisites must immediately be fulfilled by the \nconcerned Ministry/Division/Department so that \nthe family of the deceased government \nemployee may be facilitated without any delay:- \na. Immediate submission of family pension \ncase. \nb. Option form for Direct Credit Scheme \n(online payment of pension). \nc. Application for Anticipatory Pension (80% \nof the total pension). \nBesides as a pro-active approach each Ministry/ \nDivision must observe the following practices \nregarding their employee:- \nd. Up to date list of family members of each \nemployee for pension purpose be maintained \nbeforehand. \ne. Nomination for General Provided Fund must \nbe ensured for each employee in his /her life. \nPayment of Pension through Direct Credit \nScheme (DCS) \nThe following steps may be taken by the \nconcerned Ministry/Division/Department for \npayment of pension through Direct Credit \nScheme (DCS) (optional):- \na. The Direct Credit Scheme must be made \ncompulsory for all new pensioner(s)/family \npensioner w.e.f. 01-01-2015. \nb. The \nmanual \nboth \nhalves \nwould \nbe \ndiscontinued w.e.f. 01-01-2015 for all new \npensioners/family pensioners. \nc. The historical pensioners must be brought \ninto the stream of DCS phase-wise. \n \n2. \nThe instant package is only applicable to Shuhda of ANF personnel and \nshall supersede Assistant Package for families of Government employees who die in \nservice up to the extent of ―Security Related Deaths‖ issued vide O.M. No. 8/10/2013-\nE-2(Pt), dated 4th December, 2015. \n[Authority.—Establishment Division‘s O.M No. 8/24/2020-E-2 dated 08-06-2021.] \n \n \n\nPage - 442                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nXIII. MANAGEMENT POSITION SCALES POLICY,2020 \n \n14.1 Management Position Scales Policy,2020 \n \nThe Prime Minister has been pleased to approve the Management Position Scales \nPolicy,2020, hereinafter referred to as ―MP Scales Policy,2020‖ for making appointment of \nhighly skilled/qualified professionals from open market on tenure basis (contract) against \nMP Scale positions in Ministries/Divisions, Attached Departments, Sub-ordinate Offices, \nAutonomous or Semi-Autonomous Bodies (either statutory or otherwise), Regulatory \nAuthorities, etc. as under: \n \n1. \nPay Scales:    \nS# \nDescription \nRemuneration/Pay Package  \nI. \nManagement Position Scale I (MP-I) \nAs determined by Finance Division \nfrom time to time, with the approval \nof the Prime Minister. \nII. \nManagement Position Scale II (MP-II) \nIII. \nManagement Position Scale III (MP-III) \n \n2. \nNeed Assessment: \n \nThe identification of need is an essential requirement for hiring of management \nscale professionals. For ascertaining the need for hiring a management scale professional, \nfollowing shall be clearly established:— \ni) \nThe position/posts against which the management scale professionals are \nrequired to be hired from open market should be identified clearly with due \njustification and expected outcome of hiring requisite human resources from \nopen market.  \nii) \nThe Finance Secretary, in consultation with Establishment Division, shall be \nempowered to approve creation of new MP Scale position.  \niii) \nThe guiding principle for Ministries/Divisions should be that MP I Scale is \nmeant for top tier, MP II scale for second tier and MP III Scale for third tier \nof Management positions in an organization.  \niv) \nIn all cases of all such appointments, specific TORs will be developed by the \nMinistries/Divisions concerned featuring relevant qualification, experience, \njob descriptions with deliverable and timelines etc. keeping in view the \nneeds, objectives & goals of the organizations. These TORs shall also be \nmade part of final recommendations being sent to the appointing authority for \nmaking appointments.  \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 443 \n \n \n \n3. \nInitial Recruitment: \n \nThe following criteria shall be observed for recruitment: \ni). \nVacancies shall be widely advertised in the national press, principally \nappearing in at least two national dailies, one in English and other in Urdu, \nindicating the following: \na) \nTerms of Reference based on the needs, objectives & goals of the \norganization. \nb) \nJob description, targets with timeline & deliverables. \nc) \nJob Specifications e.g. educational qualifications, requisite experience \nin number of year, age bracket, etc. \nd) \nTenure of appointment. \ne) \nPay package.  \nii). \n The relevant field(s) of qualification and experience shall be specified by the \nconcerned Ministry/Division for each position before the advertisement and \nshall be mentioned accordingly in the advertisement.  \niii). There shall be a Scrutiny Committee constituted with approval of the \nconcerned Administrative Secretary as follows: \n \nAn officer not below the rank of Additional \nChairperson \n \nSecretary (where there is no Additional Secretary, \n \nthen senior JS or JS of the concerned Division \n \nHead of HR Wing of concerned organization       \nMember \n \nJoint Secretary/Deputy Secretary of     \n \nMember cum \nthe concerned Division  \n \n \nSecretary \niv). \nThis Scrutiny Committee shall scrutinize applications and, based on the \nadvertised criteria, prepare a list of all eligible candidates for interview by the \nSelection Committee constituted as per Schedule-I. There shall be no \nshortlisting of eligible candidates and all candidates having basic eligibility as \nper advertised eligibility criteria will be called for interview by the Selection \nCommittee.  \nv). \nThe Selection Committee, after conducting the interviews, shall recommend \nto the appointing authority a panel of minimum three (03) suitable candidates \nfor each position, in order of merit, for appointment against the position.  \n\nPage - 444                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nvi). \nWhile submitting the case to the appointing authority, the necessary \ndocuments, e.g. sanction of post(s), advertisement, list of all eligible \ncandidates duly signed by the Scrutiny Committee, original score sheet and \nminutes of the meeting of the Selection Committee duly signed shall \ninvariably be annexed with the summary moved for the purpose. \nvii). The summary for the Prime in the matter shall invariably be moved through \nEstablishment Division, without fail, and in case of submission of an \nincomplete case, the Establishment Division shall have the powers to return \nthe summary without seeking further orders of the Prime Minister.  \nviii). [In case, considering the particular requirements of any MP Scale Position \n(s), if the Ministry/Division instead of issuing open advertisement of the post \nintends to opt for headhunting against the said position (s), it may do so with \nprior approval of the Minister Incharge concerned by hiring the services of a \nprofessional head hunting firm, through a competitive process].   \n4. \nContract Extension: \n \ni). \nThe appointment in MP Scales shall initially be for a period of three (03) \nyears which will be extendable for a maximum period of two (02) years on \nannual basis subject to satisfactory performance evaluation of the incumbent \nby the Performance Evaluation Committee provided in Schedule-II. \n \nii). \nAll Ministries/Divisions shall invariably initiate cases for extension of the \ncontract not less than three (03) months before the expiry of contract. The \ncases for extension with less than three (03) months to the expiry of contract \nmay not be entertained and the Ministries should initiate the process of \nrecruitment afresh as per procedure given in para-3. In such cases, the \nMinistries/Divisions shall ensure the completion of the process before the \nexpiry of the contract of the incumbent.   \n \niii). \nThe concerned Ministries/Divisions shall evaluate the performance of the \nemployees in MP Scales annually as per criteria given in Schedule-II. \n \niv). \nThese Performance Evaluation Reports shall be placed before the \nPerformance Evaluation Committee for review/consideration at the time of \ncontract extension.  \n \nv). \nThese Performance \nEvaluation \nCommittee \nsubject \nto \nsatisfactory \nperformance review of the incumbent may recommend to the appointing \nauthority for extension in the contract of the incumbent. \n                                                          \n Added vide Establishment Division‘s O.M No. 1/3/2020-E-6 dated 05-08-2020.  \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 445 \n \n \n5. \nTerms and Conditions: \nS. \nNo. \nDescription \nMP-I \nMP-II \nMP-III \n1. \nRequired \nEducational \nQualification \nand Experience \nPh.D \nin \nrelevant \nsubject(s) with 14 years \n[**] \nprofessional \nexperience or Masters in \nrelevant subject(s) with \n18 years experience in \nthe relevant field.  \nPh.D \nin \nrelevant \nsubject(s) \nwith \n10 \nyears \n*[**] \nprofessional \nexperience \nin \nthe \nrelevant \nfield \nor \nMasters in relevant \nsubject(s) \nwith \n14 \nyears experience in \nthe relevant field.  \nPh.D in relevant subject(s) \nwith \n06 \nyears \n*[**] \nprofessional experience in \nthe \nrelevant \nfield \nor \nMasters \nin \nrelevant \nsubject(s) with 10 years \nexperience in the relevant \nfield.  \n2. \nAge Limit \n[****]  \nMaximum=62 \n(to be calculated as on \nthe \nclosing \ndate \nof \nsubmission \nof \napplications) \n***[****] \nMaximum=62 \n(to be calculated as on \nthe closing date of \nsubmission \nof \napplications) \n@[****] \nMaximum=62 \n(to be calculated as on the \nclosing date of submission \nof applications) \n3. \nTenure \nof \ncontract \nInitially for a period of \nthree (03) years further \nextendable \nfor \na \nmaximum \nperiod \nof \ntwo \n(02) \nyears \non \nannual (yearly) basis \nsubject to satisfactory \nperformance. \nInitially for a period \nof three (03) years \nfurther \nextendable \nfor a maximum period \nof two (02) years on \nannual (yearly) basis \nsubject to satisfactory \nperformance. \nInitially for a period of \nthree (03) years further \nextendable \nfor \na \nmaximum period of two \n(02) \nyears \non \nannual \n(yearly) basis subject to \nsatisfactory performance.  \n4. \nTermination of \ncontract \nOn \ncompletion \nof \ntenure or one month‘s \nnotice from either side. \nIn case of notice by the \nconcerned \nMinistry/ \nDivision, it shall be \nafter approval of the \nappointing authority. In \ncase \nof \nproceedings \nunder para-6 (viii & ix) \nof the policy ibid, the \ncondition \nof \none \nmonth‘s notice shall \nnot be required.   \nOn completion of \ntenure \nor \none \nmonth‘s notice from \neither side. In case of \nnotice \nby \nthe \nconcerned Ministry/ \nDivision, it shall be \nafter approval of the \nappointing authority. \nIn \ncase \nof \nproceedings \nunder \npara-6 (viii & ix) of \nthe policy ibid, the \ncondition \nof \none \nmonth‘s notice shall \nnot be required.   \nOn completion of tenure \nor one month‘s notice \nfrom either side. In case \nof \nnotice \nby \nthe \nconcerned \nMinistry/ \nDivision, it shall be after \napproval of the appointing \nauthority. \nIn \ncase \nof \nproceedings under para-6 \n(viii & ix) of the policy \nibid, the condition of one \nmonth‘s notice shall not \nbe required.   \n                                                          \n Words ―Post Qualification‖ deleted vide Establishment Division‘s O.M No. 1/3/2020-E-6, dated 05-08-2020. \n Words ―Minimum age=45‖ deleted vide Establishment Div.‘s O.M No.1/3/2020-E-6, dated 05-08-2020.  \n*** Words ―Minimum age=40‖ deleted vide ibid. \n@ Words ―Minimum age=35‖ deleted vide Establishment Division‘s O.M No.1/3/2020-E-6, dated 05-08-2020 \n\nPage - 446                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nS. \nNo. \nDescription \nMP-I \nMP-II \nMP-III \n5. \nLeave \nThe incumbent shall \nearn leave on full pay \n@ 3 days per month on \nannual basis and the \nleaves earned shall be \navailed \nduring \nthe \ncurrency of the year. \nTitle of Leave will \nneither be carried over \nto the next year in case \nof non-availing nor will \nit be encashed.  \nThe \nincumbent \nshall earn leave on \nfull pay @ 3 days \nper \nmonth \non \nannual basis and \nthe leaves earned \nshall be availed \nduring \nthe \ncurrency \nof \nthe \nyear. \nTitle \nof \nLeave will neither \nbe carried over to \nthe next year in \ncase \nof \nnon-\navailing nor will it \nbe encashed.  \nThe \nincumbent \nshall \nearn leave on full pay \n@ 3 days per month on \nannual basis and the \nleaves earned shall be \navailed \nduring \nthe \ncurrency of the year. \nTitle of Leave will \nneither be carried over \nto the next year in case \nof non-availing nor will \nit be encashed.  \n6. \nDiscipline \nAs application in case \nof contract employees. \nAs application in \ncase of contract \nemployees. \nAs application in case of \ncontract employees. \n7. \nAppointing \nAuthority \nPrime Minister on the \nrecommendations \nof \nthe \nSelection \nCommittee. \nAnnual \nextension in contract \nwill also be given by \nPrime \nMinister \non \nrecommendations \nof \nPerformance \nEvaluation Committee.  \nPrime Minister on \nthe recommendations \nof \nthe \nSelection \nCommittee. Annual \nextension in contract \nwill also be given by \nPrime Minister on \nrecommendations of \nPerformance \nEvaluation \nCommittee.  \nPrime Minister on the \nrecommendations of the \nSelection \nCommittee. \nAnnual \nextension \nin \ncontract will also be given \nby Prime Minister on \nrecommendations \nof \nPerformance \nEvaluation \nCommittee.  \n \n \n6. \nMiscellaneous: \ni). \nUnless any other law/rules, for the time being in force, provide \notherwise, regular Civil Servant/Government Servants shall not be \nsubstantively posted against MP Scale Positions. \nii). \nCivil Servants/Government Servants may, however, subject to \neligibility, apply for these positions, through proper channel.  \niii). Subject to provisions of (i) above, in case a Civil Servant/ Government \nServant is selected through competitive process against any such \nposition, he/she shall either resign from Government Service or seek \nearly retirement, severing his/her connection/lien with their parent \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 447 \n \n \ncadre/Ministry/ Division/organization, etc., before joining the MP \nScale Position.  \niv). \nThe persons already employed on MP Scales shall submit to the \ngovernment an affidavit declaring their non-involvement in any other \nrelevant business/job which may tantamount to conflict of interest.  \nv). \nThe persons already employed on MP Scale positions and are holding \nthe MP Scale position on the date of commencement of this policy, \nshall henceforth be governed under the MP Scales Policy, 2020 in all \nmatters including but not limited to tenure, performance evaluation and \ncontract extension, etc. as the case may be. The tenure of the \nincumbents in all such cases shall be reckoned from the date of their \ninitial appointment on MP Scale whether made through competitive \nprocess or otherwise[: \n \n  \nProvided that the tenure of appointment, as contained in the \nterms and conditions of the incumbent(s) determined at the time of \ntheir initial appointment, shall in no case be construed to be \nautomatically extended to three (03) years from the date of initial \nappointment of such incumbent: \n \n  \nProvided \nfurther \nthat \nin \nsuch \ncases, \nwhere \nthe \nMinistries/Divisions have already advertised the MP Scale positions \nprior to introduction of MP Scales Policy,2020, the tenure of the post \nadvertised shall remain the same contained in the MP Policy applicable \nat the time of the advertisement.] \nvi). \nCurrent charge or additional charge of the positions of MP Scales may \nnot be granted to any regular civil/Government servants. However, in \ncases of Heads of Autonomous bodies/Semi-Autonomous bodies, \nExecutive/Attached Department, Regulatory Authorities, Corporations, \nCommissions and Companies etc. where the situation necessitates, the \nadditional charge may only be granted to a civil/ government servant of \nequivalent grade as given in Schedule-III with approval of the \nappointing authority for a maximum period of three (03) months only. \nNo extra remuneration will be given to the officer holding the \nadditional charge other than additional charge allowance as determined \nby Finance Division from time to time. \nvii). After completion of one tenure of 3/4/5 years *[under this policy or the \npolicy dated 18-08-1998], as the case may be, the incumbent shall be \n                                                          \n Added vide Establishment Division‘s O.M No. 1/3/2020-E-6, dated 16-09-2020. \n\nPage - 448                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \neligible to compete afresh against any MP Scale position, subject to \nmeeting the advertised criteria.  \nviii). Anytime during currency of initial or extended tenure, the performance \nevaluation score of the incumbent falls in average or unsatisfactory \ncategory, the Secretary of the Division concerned/PAO may issue \nformal warnings to the incumbent MP Scale holder. \nix). \nIf satisfied with the valid reasons (unsatisfactory performance or \nevidence of financial or moral turpitude against the incumbent), the \nconcerned Secretary, if deems fit and after fulfilling the formalities of \ndisciplinary proceedings, may initiate a summary seeking approval of \nthe Prime Minister for pre-mature termination of contract through \nEstablishment Division. \nx). \nIn case of financial corruption or any other criminal charge, the \nreferences may also be filed with the relevant Law Enforcement or \nAnti-Graft Agencies.  \nxi). \nSuch person(s), who has been removes from Government Service or \nfrom an MP Scale Position due to unsatisfactory performance or on \naccount of moral & financial turpitude, shall not be eligible to apply for \nany MP Scale position. All Ministries/Divisions shall inform \nEstablishment Division shall maintain a negative list of all such \ndisqualified persons which shall be circulated amongst all concerned \nMinistries/Divisions, from time to time.  \nxii). The policy shall only be applicable on statutory bodies, including \nregulatory authorities, in such cases, where recruitment rules or service \nregulations for such positions have not been prescribed under the \nrespective statutes. Statutory authorities and other authorities/ \norganizations shall also be allowed to adopt the instant policy, with \napproval of the authority competent to do so, while remaining within \ntheir statutory mandate.  \nxiii). The MP Scales shall also be used as benchmark scales for \ndetermination of terms and conditions of other positions in statutory \nbodies like FPSC, FST, OGRA, NEPRA, etc., with approval of the \nrespective authorities competent to approve terms and conditions of \nsuch posts. In such cases, the other provisions of the MP Scale \nPolicy,2020 shall not apply.  \nxiv)-A. \n[If, keeping in view the specific requirements for any particular \nposition(s), any Ministry/Division intends to modify or change the \n                                                          \nAdded vide Establishment Division‘s O.M No. 1/3/2020-E-6, dated 05-08-2020. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 449 \n \n \n―Required Educational Qualification and Experience‖, a Summary for \nthe Prime Minister shall be moved for the purpose, through \nEstablishment Division, by giving therein full justification of the case; \nProvided that any such case shall invariably be moved prior to \nadvertising such a position]. \nxiv)-B \n[Prior to submission of the case for orders of the Prime Minister, in \nterms of sub-para (xvi)-A above, the Division concerned shall send the \ncase to Establishment Division for consideration and recommendations \nby the Committee consisting of the following:— \na) \nSecretary, Establishment Division (Convener) \nb) \nSecretary, Cabinet Division \nc) \nSecretary, Finance Division \nd) \nDeputy Chairman, Planning Commission \ne) \nSecretary, Law and Justice Division \nf) \nAny member to be co-opted by the Committee] \nxv). \n[All previous Office Memorandums/policy instructions, issued by \nFinance and Establishment Division from time to time relating to MP \nScale positions, shall stand repealed with immediate effect, in so far as \nthese are inconsistent with the MP Scales Policy,2020].  \n[Authority.—Establishment Division‘s O.M No. 1/3/2020-E-6 dated 12-01-2021]. \n \n \n \n \n \n \n \n \n \n                                                          \n Added vide Establishment Division‘s O.M No. 1/3/2020-E-6 dated 12-01-2021. \n Sub-para (xiv) renumbered as Sub-para (xv) vide Establishment Division‘s O.M No. 1/3/2020-E-6, dated                  \n05-08-2020. \n\nPage - 450                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nSCHEDULE-I \n \n1. \nThe composition of the Selection Committee will be as follows:— \nMinister Incharge/Minister of State \n(Where the charge of a Ministry/Division is held by the Prime \nMinister, the selection board shall be headed by a Federal \nMinister/Minister of State/Adviser to the Prime Minister/Special \nAssistant to the Prime Minister, as nominated by the Prime \nMinister).  \nChairman \nSecretary of the concerned Division \nMember \nAdditional Secretary-II, Establishment Division \nMember \nAdditional Secretary of the concerned Division or in case there is \nno Additional Secretary in the Division, the Joint Secretary \nconcerned. \nMember \nAs given in para-2 of this schedule \nCo-opted Member(s) \n \n \n \n2. \nFollowing members may be co-opted on case to case basis: \nThe non-executive Chairman of the Board of Directors or a senior \nmember of the Board of Directors of the institution in cases where \nsuch Board exists. \nCo-opted Member \nOn expert having domain knowledge to be nominated by the \nMinister Incharge on recommendations of the Secretary concerned. \nCo-opted Member \nHead of Autonomous Body (In case of appointment in an \nautonomous body). \nCo-opted Member \n \n3. \nIf appointments are to be made in Prime Minister‘s Office or the President \nSecretariat, the Secretary of the Division would mean the Cabinet Secretary.  \nSCHEDULE-II \n \n1. \nThe composition of the Performance Evaluation Committee will be as \nfollows:— \nSecretary, Establishment Division  \nChairperson \nSecretary, Finance Division \nMember \nSecretary of the Administrative Division concerned \nMember \nJoint Secretary concerned of Establishment Division \nSecretary \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 451 \n \n \nHead of Autonomous Body concerned (if the post belongs to an \nautonomous body) \nCo-opted Member \n \n2. \nPerformance Evaluation Criteria: The following template has been \ndevised for objective assessment of performance on annual basis by the Performance \nEvaluation Committee for each post of MP Scale: \nANNUAL PERFORMANCE EVALUATION TEMPLATE \nMajor Tasks/ \nKey Result \nAreas (To be \ntaken from Job \nDescription) \nTarget \n(To be \ndetermined in \nquantitative \nterms) \n% of  \nTarget \nAchieved \nPercentage \nWeightage  \n(May be allocated on \nthe basis of sensitivity \nof each task) \n% Score*  \n(Col.3 x \nCol.4) \n1 \n2 \n3 \n4 \n5 \n1 \n \n \n \n \n1.1 \n1.2 \n--- \n \n \n \n \n2 \n \n \n \n \n2.1 \n2.2 \n---- \n \n \n \n \nTotal \n100 \n \n*%Age Score= Percentage weightage x Percentage target achieved \nCATEGORIZATION OF PERFORMANCE EVALUATION \nPerformance Category \nScore \nEvaluation Classification \nExcellent \n90-100 \nA \nVery Good \n80-89 \nB \nGood \n70-79 \nC \nAverage \n60-69 \nD \nUnsatisfactory: \nDoes \nnot \nmeet \nexpectations \nand \nstandards. \nLess than 60 \nE \n \n \n3. \nThe employee may be categorized ranging from ―Excellent‖ to \n―Unsatisfactory‖ as per the table which will serve the purpose for retention or otherwise \ndepending on the score achieved by the incumbents in their Performance Evaluation. The \nreporting channels for such posts in the set up are to be clearly identified by the \nMinistry/Division concerned.  \n\nPage - 452                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n \n4. \nEstablishment Division shall function as Secretariat of the Performance \nEvaluation Committee and the cases referred to the Committee shall as far as possible be \nconsidered in formal meetings of the Committee. The mode of consideration of cases \nthrough circulation may only be an exception and shall not be a routine.  \nSCHEDULE-III \nEquivalence of MP Scales with Basic Pay Scales \nMP-I Scale \nBPS-22 \nMP-II Scale \nBPS-21 \nMP-III Scale \nBPS-20 \n \n14.2 General Criteria for Need Assessment, Recruitment \nand Performance Evaluation for Hiring Contractual  \nAppointment in Special Professional Pay Scale  \n(SPPS-I, II & III) in Ministries/Divisions \n \nThe Federal Government has been pleased to introduce Special Professional Pay \nScales (SPPS-I,II & III) for hiring of Special Professional Experts/Hiring Skilled and \nSpecialized Manpower with following pay packages and terms and conditions:— \nS# \nDescription  \nRemunerations            \n(all inclusive) \nI. \nSpecial Professional Pay Scale (SPPS-I) \n1.5-2.00 Million \nII. \nSpecial Professional Pay Scale (SPPS-II) \n1.0-1.49 Million \nIII. \nSpecial Professional Pay Scale (SPPS-III) \n0.5-0.99 Million \n \n \n2. \nNeed Assessment: The need identification is an essential requirement for \nhiring of professional in specific areas. The following criteria may be followed for the \npurpose:— \ni) \nTo ascertain that expertise required by the concerned Ministries/Divisions in \nthe specialized fields/areas are not available within the sanctioned strength of \nthe Ministries/Divisions at Federal level to avoid duplication.   \nii) \nSpecific TORs/tasks for each identified area has to be framed by the \nMinistries/Divisions concerned clearly specifying the additional Human \nResource (HR) requirement (position/post-wise break-up) in specialized \nfield, their Educational Qualification, Job Description and Job Specification \nwith timeline, etc. \niii) \nTargets in quantitative terms may be developed for each identified area and \nthe same will be made part of the contractual appointment.  \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 453 \n \n \niv) \nDeliverables may clearly be identified and indicated.  \n \n3. \nRecruitment: The following criteria may be observed for recruitment \nagainst SPPS positions:— \n \ni) \nVacancies may widely be advertised in the national press indicating the term \nof Reference, tenure of assignment, required job description and job \nspecification for each identified area/position to ensure transparency and \nmerit.   \n \nii) \nThe required educational qualifications, posts professional certification etc. \nand relevant experience alongwith age (minimum and maximum) for each \nidentified position as a result of need assessment may clearly be elaborated in \nthe advertisement which is to be implemented in letter and spirit. \n \niii) \n[Duration of the appointment against these contractual positions may be for \na maximum tenure of two years, extendable for a further period of two years \ncontingent upon result-based performance and pay package thereof for each \ncategory may clearly be identified in line with approved tenure and package \nfor SPPS-I,II & III as the case may be].    \n \niv) \nThe recruitment will be contractual based appointment and terms and \nconditions thereof including code of conduct, procedure of disciplinary \nproceedings in case of any misconduct, misappropriation and embezzlement \nof funds or any deviation from the prescribed guidelines and other service \nprovisions including termination of contract may also be clearly indicated for \neach area/category.  \n \nv) \nAn in-house Committee headed by Additional Secretary of the concerned \nMinistry/Division may be constituted for scrutiny of the applicant‘s paper for \nplacement before the Special Selection Board.  \n \nvi) \nA Special Selection Board may be constituted in line with the criteria duly \napproved by the Federal Cabinet and notified by Establishment Division with \nthe following composition:— \nScale/Position \nComposition of the Committee \nSPPS-I  \nFederal Minister or Minister of State or Adviser of the relevant \nMinistries/Divisions, Secretary of relevant Ministry/Division, a BS-21 \nrepresentative of Establishment Division and two co-opted experts of the \nrelevant field. Provided that where the charge of a Ministry/Division is held \nby the Prime Minister, the selection board shall be headed by a Minister \nIncharge/Minister of State/Adviser to the Prime Minister/Special Assistant \nto the Prime Minister, as nominated by the Prime Minister, in terms of this \nO.M No. 1/72/2002-E-6, dated 11-04-2005 *[as amended from time to \ntime]. \nSPPS-II &III \nSecretary of the relevant Ministries/Divisions, a BS-21 representative of \nEstablishment Divisions and two co-opted experts of the relevant field.  \n \n                                                          \n Subs.& added vide Establishment Division‘s Corrigendum No. 1/11/2018-E-6 dated 26-04-2019. \n\nPage - 454                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nvii) The approval of the Prime Minister may invariably be solicited for positions \nin SPPS-I, II and III for every action from initial stage of recruitment till its \ncompletion i.e. advertisement, for selection on the provision of a panel of \nminimum of three candidates selected through a competitive process by the \nSpecial Selection Board as well as for the extended period contingent upon \nproper justification and result based performance.  \nviii) There shall be no fresh appointment or extension in appointment beyond the \nage of 65 years.  \nix) \n[The contract of appointment may be terminated on one month notice on \neither side or payment of one month‘s basic pay in lieu thereof . \nx) \nThe incumbent shall earn leave on full pay @ 3 days per month for the period \nof duty. The leave shall be availed during the currency of contract period. \nTitle to leave shall expire on expiry of contract, if given a fresh contract, the \nperiod of earned leave available in respect of the previous contract shall not \nbe carried forward.]  \n \n4. \nPerformance Evaluation: Performance measurement and evaluation is the \nkey for employee as well for the organization as it facilitates a decision making process for \nfurther retention of the incumbents or otherwise. The following template has been devised \nfor objective assessment of performance on annual basis by the Special Selection Board for \neach category of contractual employment which may be implemented with letter and spirit:— \nANNUAL PERFORMANCE EVALUATION TEMPLATE \nMajor Tasks/Key \nResult Areas \nTarget \n(To be determi-ned \nin quantita-tive \nterms) \n% of  \nTarget \nAchieved \nPercentage \nWeightage (May be \nallocated on the \nbasis of sensitivity \nof each task) \n% Score* \n(Col.3xCol.4) \n1 \n2 \n3 \n4 \n5 \n1 \n \n \n \n \n1.1 \n1.2 \n---- \n \n \n \n \n2 \n \n \n \n \n2.1 \n2.2 \n---- \n \n \n \n \nn1 \nn 2 \n----- \n \n \n \n \nTotal \n100 \n \n        *% age Score = Percentage weightage x Percentage target achieved \n                                                          \n Added vide Establishment Division‘s Corrigendum No. 1/11/2018-E-6 dated 26-04-2019. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 455 \n \n \nCATEGORIZATION OF PERFORMANCE EVALUATION \nPerformance Category \nScore \nEvaluation Classification \n Excellent  \n90-100 \nA \n Very Good \n80-89 \nB \n Good \n70-79 \nC \n Average \n60-69 \nD \n Unsatisfactory: Does not meet \n expectations and standards. \nLess than 60 \nE \n \n5. \nThe employee may be categorized ranging from ―Excellent‖ to \n―Unsatisfactory‖ as per the tables which will serve the purpose for retention or otherwise \ndepending on the score achieved by the professionals in their Performance Evaluation. The \nreporting channels for such posts in the setup be clearly identified.  \n[Authority.– Estt. Div.‘s O.M. No.1/11/2018-E-6, dated 22-03-2019]. \n \n14.3 Clarification Regarding General Criteria for Need  \nAssessment, Recruitment and Performance Evaluation \nfor Hiring Contractual Appointment in Special Professional \nPay Scale (SPPS-I,II & III) in Ministries/Divisions  \n \nRefer to General Criteria for Need Assessment, Recruitment and Performance \nEvaluation for Hiring contractual appointment in Special Professional Pay Scale (SPPS-I, II & \nIII) in Ministries/Divisions issued by Establishment Division vide O.M of even number \ndated 22-03-2019. \n \n2. \nWith the approval of the Prime Minister, following is clarified:— \n \ni) \nWith reference to Para-3, sub-para-vii of the above referred O.M, approval of \nthe Prime Minister shall be clearly solicited for the following actions during \nthe process of recruitment under SPPS:— \n \n \na) \nAdvertisement for the positions in SPPS-I, II & III and Constitution of \nthe Special Selection Board; \n \n \n \nb) \nFinal recommendations of the Special Selection Board and; \n \n \nc) \nExtension in the contract, if any, contingent upon proper justification \nand result based performance.  \n \nii) \nWith respect to the activity of Need Assessment prior to making appointment \nunder SPPS as provided vide para-2 of the above referred O.M, it is clarified \nthat the Special Professional Pay Scales (SPPS) may only be offered to the \nhighly qualified professionals who are to be hired against the positions \nrequiring technical expertise in some specialized field(s) instead of \n\nPage - 456                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \ngeneral/non-technical or managerial skills as required in case of Management \nProfessionals under MP Scales. For this purpose, the sponsoring Division shall \nundertake an exhaustive Need Assessment based on specific Parameters/TORs \ndeveloped especially for such posts/positions thereby justifying the hiring of \ntechnical specialist under SPPS instead of hiring under MP Scales. This Need \nAssessment carrying all necessary justifications shall be made part of the \ninitial summary submitted to the Prime Minister for hiring under SPPS.     \n[Authority:– Estt. Div.‘s O.M. No.1/11/2018-E-6, dated 03-12-2019]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 457 \n \n \nXIV. \nACCOMMODATION FACILITIES TO GOVERNMENT SERVANT  \n \n15.1 Provision of Government Accommodation \nto all Government Servants Employed on  \nContract after Superannuation \n \nIn partial modification of Establishment Division O.M. of even number dated \n12.8.1998 and 9.10.1998, the competent authority has been pleased to decide that all \ngovernment servants, who have been re-employed on contract after the age of \nsuperannuation, shall be entitled to retain the allotted government accommodation. \n \n2.  \nMinistries/Divisions are requested to bring the above decision to the notice \nof their Attached Departments and Subordinate Offices. \n \n[Authority:– Estt. Div.‘s O.M. No.10/52/95-R.2(Pt), dated 7-11-1998]. \n15.2 \nProvision of Accommodation to Persons \n \nEmployed on Contract by Organizations  \n \nfrom Own Available Accommodation \n \nReference Establishment Division O.M.No.10/52/95-R.2(Pt.) dated 12.8.1998. A \nquestion has arisen whether the instructions contained therein are applicable to persons \nemployed on contract by the government departments which have their own \naccommodation. The matter has been considered carefully and the competent authority has \nbeen pleased to decide that in case any organisation has official accommodation available \n(other than pool accommodation of Estate Office) for allotment to its contractual employees, \nthe same may be allotted in accordance with the rules of the respective department. \n \n2. \nThe competent authority has further been pleased to decide that \nofficers/officials on retirement, shall be entitled to retain official accommodation for a period \nof six (6) months instead of two (2) months, as at present, and no extension shall be allowed \nbeyond the aforementioned period. Retiring officers/officials should prepare themselves \naccordingly. \n \n3.  \nMinistries/Divisions are requested to bring the above decisions to the notice \nof the Departments and organisations under their administrative control. \n[Authority:– Estt. Div.‘s O.M. No.10/52/95-R.2(Pt), dated 1-6-1999]. \n \n \n15.3 Provision of Government-Owned or Hired  \nResidence to Persons Appointed on Contract \n \nIn supersession of all previous instructions on the subject, the Chief Executive‘s \nSecretariat have conveyed approval of the competent authority to the following:— \n(i) \nPersons appointed on contract to civil posts relating to the affairs of the \nFederation, may be provided the same facility of government owned or \nhired residence as is admissible to persons of corresponding grade in the \ncivil service. \n                                                          \n The Prime Minister‘s Sectt. (Public). \n\nPage - 458                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n(ii)   Autonomous/semi-autonomous bodies/corporations under the Federal \nGovernment may also be advised to follow the aforesaid policy subject to \nsuch modification as may be permissible under their prescribed service \nregulations. \n \n2. \nMinistries/Divisions are, therefore, requested to take necessary action \naccordingly. \n[Authority: Establishment Division‘s O.M No. 10/52/95-R.2, dated 25th June, 2001] \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 459 \n \n \nXV. \nGOVERNMENT POLICY IN REGARD TO AUTONOMOUS BODIES  \n \n16.1 Government Policy in Regard to Autonomous \nBodies Established through Resolutions  \n \nA number of autonomous bodies were established by the Federal Government \nfrom time to time through Resolutions under which some measure of functional \nautonomy was allowed to the Board of Governors/ Board of Directors for the purpose of \neffective discharge of their allocated responsibilities. The legal status of such organizations \ncame up for consideration before the Supreme Court in Civil Appeal No.154 of 1988, and it \nwas held by the Court that organizations established through Resolutions were not bodies \ncorporate but government departments, and their employees were held to be civil servants. \n \n2. \nIn the light of the aforesaid decision of the Supreme Court, the question \nwhether the organizations established through Resolution should be made bodies \ncorporate after fulfilling the required legal formality, or be run as a department of government \nhas remained under consideration of the government for some time. The Chief Executive has \nnow been pleased to approve the following general policy guidelines:- \n(i) \nAll Ministries/Divisions incharge of organizations through Resolution should \ndetermine in consultation with the Management Services Wing of Cabinet \nDivision whether those organizations should be run as Government \nDepartment (i.e. Attached Department or Subordinate Office) or as \nautonomous body. \n(ii) \nWhether it is considered necessary in the public interest to run an organization \nas an autonomous body for the effective discharge of its functions, the \nMinistries/Divisions concerned under the relevant law or draft a separate \nlegislation in consultation with Law and **Cabinet Divisions for changing \nlegal status of the organizations to that of a body corporate. \n \n3. \nAll Ministries/Divisions are requested to take necessary action accordingly. \n[Authority: Estt. Div.‘s OM No. 4/1/91-R.7/R.3, dated 6th September, 2000] \n \n16.2 \nProcedure Regarding Appointments in  \n \nAutonomous/Semi-Autonomous Bodies,  \n \nUnder the Federal Government  \n \nIn supersession of the instructions issued vide Office Memorandum No.1/85/94-E.6, \ndated the 12th September, 1994,  henceforth the cases of appointment to various posts in \nautonomous/semi-autonomous bodies shall be processed in accordance with the following \nguidelines:–  \n                                                          \n Now Prime Minister. \n Management Services Wing is now under the Establishment Division. \n\nPage - 460                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \nSl. \nNo. \nNature of Case \nSelection Procedure \nApproving \nAuthority \ni. \nAppointment of *[**] /Head \nof the Organization \nSelection Board headed by \nthe Minister Incharge to \nconsider \nand \nrecommend \nfrom a panel of three names \nfor each vacancy.  \n \nProvided that, where the \ncharge \nof \na \nMinistry/ \nDivision is held by the Prime \nMinister, the Selection Board \nshall \nbe \nheaded \nby \na \nMinistry/ \nDivision \nof \nState/Advisor to the Prime \nMinister/SAPM \nto \nPrime \nMinister nominated by the \nPrime Minister.   . \nPrime \nMinister/ \n*[**] \n**ii.(a) \nPosting \nof \ngovernment \nservants of BPS 21 and \nabove. \nTo be processed through the \nEstablishment Division. \nPrime \nMinister/ \n*[**] \n(b) \nPosting of  government \nservants of BPS 20 \n— \nEstablishment \nSecretary \n(c) \nPosting of  government \nservants of BPS 17 to 19 \nTo be processed in the \nMinistry/Division concerned. \nSecretary \nof \nMinistry/Division \nconcerned. \n(d) \nPosting \nof \ngovernment \nservants in BPS 16 and \nbelow. \nTo be processed by the \nDepartment concerned. \nHeads \nof \nDepartments. \niii.(a) \nAppointment to posts in \nManagement Grades other \nthan \nof \na \nFinance \nMember/Director and those \ncovered by (i) and (ii) above. \nSelection Board headed by \nthe \nSecretary \nof \nthe \nMinistry/Division \nconcer-\nned \nto \nconsider \nand \nrecommend from a panel of  \nthree \nnames \nfor \neach \nvacancy.  \nPrime \nMinister/ \n*[**] \n  **(b) \nAppointments \nto \nposts \ncarrying a minimum pay \nequal to the minimum of \nBPS 20 and above. \nSelection Board headed by \nthe Secretary of the Ministry/ \nDivision \nconcerned \nto \nconsider \nand \nrecommend \nMinister Incharge \n                                                          \n Omitted & Subs. vide Estt. Div.‘s O.M. No. 6/4/96-R.3, dated 14-09-2018. \n** Amended vide Estt. Division OM No. 6/4/96-R.3, dated 26.5.2000. \n\nCHAPTER-04                       ESTACODE (EDITION-2021)                      Page - 461 \n \n \nSl. \nNo. \nNature of Case \nSelection Procedure \nApproving \nAuthority \nfrom a panel of three names \nfor each vacancy. \niv. \nAppointment of Heads of \nSubsidiary Companies not \nincluded in Management \nGrade. \nSelection Board headed by \nSecretary of the Ministry/ \nDivision \nconcerned \nand \nrecommend from a panel of \nthree \nnames \nfor \neach \nvacancy. \nMinister Incharge \n \nv. \nAppointment to posts other \nthan those mentioned above. \nThrough appropriate Select-\nion Board set up in the \nOrganization. \nAn \nOfficer \nauthorized \nby \nHead \nof \nthe \nOrganization \nconcerned. \n \n2. \nThis procedure shall be applicable, mutatis mutandis, for selections for these \nposts from the open market. \n \n3. \nThe constitution of Selection Boards for posts mentioned at Serial Numbers \n(i), (ii), (iii) and (iv) of para 1 shall be subject to the approval of the Prime Minister/[**] \nthrough Establishment Division (unless already so approved). The constitution of the \nSelection Board at Sr. No. (v) of para 1 shall be approved by the Minister Incharge of the \nMinistry/Division concerned.     \n \n4.  \nIn case where the services of any government servant are required for posting \non \ndeputation \nin \nany \nautonomous/semi-autonomous \nbody, \nthe \nadministrative \nMinistry/Division concerned shall propose a panel of at least three names through the \nEstablishment Division in case where the Prime Minister/**[**] is the competent authority.     \n \n5. \nAppointment to the post of Member(Finance), Director (Finance) or the \nChief Finance Officer in any autonomous/semi-autonomous body irrespective of the \ndesignation shall be made with the approval of the Prime Minister/**[**] in case the post is \nin BPS 20, equivalent or above.  However, for these posts in BPS 19/equivalent the \ngovernment‘s approval will be accorded by the Finance Secretary in consultation with the \nEstablishment Secretary. \n \n[6.  All appointments approved by the President or the Chief Executive/Prime \nMinister shall be notified by the Establishment Division.  Posting of officers of BPS 20 in \nautonomous and semi-autonomous bodies will also be notified by the Establishment \nDivision. The terms and conditions of deputation to autonomous bodies shall be regulated by \nthe prescribed standard terms and conditions of deputation.  Any deviation from the standard \nterms and conditions of deputation shall require prior approval of Finance and Establishment \nDivisions].   \n                                                          \n Amended vide Estt. Division‘s OM No. 6/4/96-R.3, dated 06.06.2002. \n Omitted & Subs. vide Estt. Div.‘s O.M. No. 6/4/96-R.3, dated 14-09-2018. \n Subs. vide Establishment Division‘s O.M.No.6/4/96-R.3, dated 10-4-2002. \n\nPage - 462                     ESTACODE (EDITION-2021)                       CHAPTER-04 \n \n \n \n7. \nIn cases where these instructions are in conflict with the provisions of the \nlaws governing any corporation, the provision of the law to the extent of conflict shall \nprevail.     \n \n8. \nEstablishment Division‘s U.O.No.1/85/94-E.6, dated the 5th May, 1996 \nregarding ban on promotion in corporations, is hereby cancelled. \n[Authority.– Establishment Division‘s O.M.No.6/4/96-R.3,  dated 10-5-1997]. \n \n16.3 Unauthorized Assignment of the Charge of the Posts of Secretary/ \nAdditional Secretary/Head of Departments /Organizations \n \nRefer to the subject noted above and to state that it has been noted that Ministries/ \nDivisions as a stop-gap arrangement assign the charge of the posts of Secretary/Additional \nSecretary/Head of Departments/Organizations, functioning, under their administrative \ncontrol, at their own level without the formal approval of the competent authority, which is \na violation of Rule 6 of the Civil Servants (Appointment, Promotion and Transfer) \nRules,1973 and Establishment Division‘s instructions circulated vide O.M No. 6/4/96-R-3 \ndated 10-05-1997. Such a practice is not only a grave violation of rules but also reflects on \nan Adhoc system of management.  \n[Authority.– Establishment Division‘s O.M.No.43/02/2016-E-1,  dated 23-09-2016]. \n \n16.4 Cases to be Submitted to the  \nPrime Minister for his Orders \n \nThe Prime Minister has observed that most of the Ministries/Divisions in cases to \nbe submitted to the Prime Minister for his orders, such as extension in Current \nCharge/Additional Charge appointments etc., tend to initiate fresh and separate summaries \nfor the Prime Minister rather than submitting such cases in continuation of earlier summary \nin terms of instructions of Secretariat Manual.  \n \n2. \nAttention of all Ministries/Divisions is invited for guidance and strict \ncompliance to the detailed office procedure prescribed in Secretariat Instructions on the \nsubject matter in para-49 of the Appendix ―E‖ of the Secretariat Instruction No.70. It is \ninformed that Establishment Division shall only process those cases for orders of the Prime \nMinister fully complying with the Government instructions and prescribed procedure.  \n[Authority.– Establishment Division‘s O.M.No.52/02/2016-E-1,  dated 17-11-2016]. \n__________________ \n\n \n \nCHAPTER 5 \n \n \n \n \n \n \n \nTHE REVISED LEAVE RULES \n(463-464) \n \n \n \n \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 465          \n \n \nCHAPTER 5 \n \nTHE REVISED LEAVE RULES \n \n \n  Sl. \nNo(s). \nCONTENTS \nPage   \nNo(s). \n1 \nRevised Leave Rules, 1980 .............................................................................\n467-481 \n2 \nExplanatory Instructions For Filling Up The Leave Account Form ....\n482-483 \n \n3.1 \nClarification of Withdrawal of Request of LPR/Retirement \nafter Sanction/Notification .....................................................................\n483-484 \n \n3.2 \nFurther Clarification of Withdrawal of Request of LPR/ \nRetirement After Sanction/Notification ...........................................\n484 \n \n3.3 \nOption for Encashment of LPR .......................................................\n484-485 \n \n3.4 \nEncashment of LPR on Premature Retirement ....................................\n485-486 \n \n3.5 \nEncashment of L.P.R ...........................................................................\n486 \n \n3.6 \nEncashment of L.P.R (Clarification) ...............................................\n486 \n \n3.7 \nEncashment of LPR/Amendment in the Revised Leave Rules \n1980 in Respect of Leave Encashment/Grant of Encashment of \nLPR for 365 Days Instead of 180 Days ...........................................\n486-487 \n \n \n4.1 \nPermission To Seek Private Employment by Civil Servants  \nDuring LPR Within Two Years of Retirement ...........................\n487-488 \n \n4.2 \nArrangements for providing substitutes for officers proceeding \non L.P.R...........................................................................................\n489 \n \n5.1 \nSpecial Instructions Relevant To Leave of  Civil Servants:  \n Absence from Headquarters .........................................................\n489 \n \n5.2 \nLeaving Headquarters During Holidays or Casual Leave ...............\n489 \n \n5.3 \nBar against leaving place of duty without waiting for sanction of \nleave ................................................................................................\n489 \n \n5.4 \nProcedure For Grant of Leave To High Officials and to the \nOfficers Belonging to Groups/Services/ Cadres Controlled by \nthe Establishment Division ..............................................................\n490 \n6 \nGrant of Leave to Government Servants for the Period Spent in \nGiving Evidence Otherwise than on Behalf of the State in a Criminal/ \nCivil Case not Connected with their Official Duties ....................................\n491 \n \n7.1 \nGrant of Leave to Officers Transferred to Other Posts ..................\n491 \n \n7.2 \nSanction and Notification of Leave of Officers Transferred to \nOther Posts ...........................................................................................\n491 \n \n8.1 \nGrant of Extraordinary Leave (Leave Without Pay) under \n \nRule 9 of the Revised Leave Rules, 1980 ...........................................\n491 \n \n8.2 \nGrant of EOL Without Pay and Conversion of EOL into \nAnother Kind of Leave ....................................................................\n492 \n \n\nPage - 466             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n  Sl. \nNo(s). \nCONTENTS \nPage   \nNo(s). \n \n8.3 \nEmployment of Government Servants with International \nOrganizations, Foreign Governments on the Basis of Leave \nDUE/EOL ........................................................................................\n495 \n9 \nGrant of Special Leave to Khuddam-ul-Hajjaj ......................................\n493 \n \n10.1 \nLeave Reserve under the Section Officers' Scheme and its  \n \nProper Utilization................................................................................\n493-494 \n \n10.2 \nLeave Reserve Section .........................................................................\n494 \n \n10.3 \nUtilization of Leave Reserve Section ..............................................\n494-495 \n \n10.4 \nFilling-up of Vacancies on Proceeding of Section Officers on \nLPR .................................................................................................\n495 \n \n10.5 \nLeave and Training Reserve ............................................................\n495-496 \n \n11.1 \nGrant of Study Leave Outside Pakistan ......................................\n496 \n \n11.2 \nStudy Leave for L.L.M. (Shariah and Law) Courses of Islamic \nUniversity Islamabad .......................................................................\n496 \n \n11.3 \nStudy Leave Rules Prescribed by the President (F.R. 84) ...................\n497-500 \n \n12.1 \nCasual Leave – Grant of Maximum Leave at a Time .....................\n500 \n \n12.2 \nGrant of Casual Leave at a Time .........................................................\n500-501 \n \n12.3 \nSpreading of Casual Leave Over Two Years .......................................\n501 \n \n12.4 \nCombination of Casual Leave with Holidays ......................................\n501 \n \n12.5 \nProcedure for Grant of Casual Leave to the Secretaries to the \nGovernment and Heads of Departments ..............................................\n501-502 \n \n12.6 \nProcedure for Grant of Casual Leave to Secretaries ............................\n502 \n \n12.7 \nGrant of Casual Leave to Heads of Departments and Subordinate \nOffices ..................................................................................................\n502-503 \n \n12.8 \nAbsence from Office Due to Curfew to be treated as Casual Leave ...\n503 \n \n12.9 \nGrant of Casual Leave Ex-Pakistan .....................................................\n503 \n \n12.10 Grant of Casual Leave to Government Servants Deputed Abroad ......\n504 \n \n12.11 Grant of Leave to Officers in BPS-22 other than Secretaries and \nHeads of Departments in BPS-22 ....................................................\n504 \n \n13.1 \nGrant of Leave to Secretaries, Heads of Departments and  \n \nHeads \nof \nAutonomous/Semi-Autonomous \nBodies/ \n \nCorporations ..................................................................................\n504-505 \n \n13.2 \nGrant of Leave to Secretaries, Heads of Departments and Heads \nof Autonomous Bodies ....................................................................\n505-506 \n14 \nExpeditious Processing of Cases Where a Medical Authority \nCertified that a Government Servant is Permanently Incapacitated \nfor Service .................................................................................................\n506 \n15 \nEmployment of Government Servants with NGOs or Private \nOrganization within Pakistan ..................................................................\n506 \n_______________ \n \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 467          \n \n \nCHAPTER 05 \nTHE REVISED LEAVE RULES \nSl.No. 1 \nRevised Leave Rules, 1980 \n \nIn exercise of the powers conferred by section 25 of the Civil Servants Act, 1973 \n(LXXI of 1973), the President is pleased to make the following rules, namely:- \n \n1.   \nShort title, application and commencement.– (1) These rules may be \ncalled the Revised Leave Rules, 1980. \n \n(2)  They shall apply to all civil servants other than those who were employed \nbefore the first day of July, 1978, and opted not to be governed by the Revision of Leave \nRules issued under the Finance Division's Office Memorandum No.F.1(2)-Rev.I/78, dated \nthe 21st September, 1978. \n \n(3)  They shall come into force at once. \n \n2.  \nWhen leave earned.– (1) All service rendered by a civil servant qualifies \nhim to earn leave in accordance with these rules but shall not be earned during the period of \nleave. \n \n(2)  Any period spent by a civil servant in foreign service qualifies him to earn \nleave provided that contribution towards leave salary is paid to the Government on account \nof such period. \n \n3.  \nEarning and Accumulation of leave.– (1) A civil servant shall earn leave \nonly on full pay which shall be calculated at the rate of four days for every calendar month of \nthe period of duty rendered and credited to the leave account as \"Leave on Full Pay\", duty \nperiod of fifteen days or less in a calendar month being ignored and those of more than \nfifteen days being treated as a full calendar month for the purpose. \n \n(2)  If a civil servant proceeds on leave during a calendar month and returns from \nit during another calendar month and the period of duty in either month is more than fifteen \ndays, the leave to be credited for both the incomplete months shall be restricted to that \nadmissible for one full calendar month only. \n \n3.  \nThere shall be no maximum limit on the accumulation of such leave. \n \n4.  \nCivil Servants in Vacation Department.– A civil servant in vacation \ndepartment may earn leave on full pay:— \n \n(a) \nWhen he avails himself of full vacation in a calendar year                 at the \nrate of one day for every calendar month of duty rendered; \n \n(b) \nWhen during any year he is prevented from availing himself of the full \nvacation                   as for a civil servant in a non-vacation department for \nthat year; and \n \n(c) \nWhen he avails himself of only a part of the vacation               as in (a) above \nplus such proportion of thirty days as the number of days of vacation not \ntaken bears to the full vacation. \n\nPage - 468             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n5.   \nLeave on full pay.– The maximum period of leave on full pay that may be \ngranted at one time shall be as follows:– \n \n(a)  Without medical certificate.......  \n120 days \n \n(b) \nWith medical certificate..........  \n180 days \n \n \n \n \nplus \n \n(c) \nOn medical certificate  \n \n \nfrom leave account in  \n \n \nentire service.............  \n \n365 days \n \nNote.– Under the Prescribed Leave Rules, 1955, leave on half average pay could be \nconverted into leave on full pay on the strength of Medical Certificate upto a maximum of \ntwelve months in terms of leave on full pay in the whole service. The account of this kind of \nleave was separately maintained in column 14 (a) of the leave account under the said Rules. \nSuch leave availed of by the civil servants before the introduction of these rules, shall be \ndebited against the maximum limit of 365 days fixed under this rule. \n \n6.  \nLeave on Half Pay.– (1) Leave on full pay may, at the option of the civil \nservant, be converted into leave on half pay, the debit to the leave account will be at the rate \nof one day of the former for every two days of the latter, fraction of one-half counting as one \nfull day's leave on full pay. \n \n(2)  The request for conversion of leave referred to in sub-rule (1) shall be \nspecified by the civil servant in his application for the grant of leave. \n \n(3)  There shall be no limit on the grant of leave on half pay so long as it is \navailable by conversion in the leave account. \n \n7.  \nLeave to be Applied, etc., in Terms of Days.– Leave shall be applied for, \nexpressed, and sanctioned, in terms of days. \n \n8.  \nCarry Forward of Existing Leave.– All leaves at credit in the account of a \ncivil servant on the first day of July, 1978, shall be carried forward and expressed in terms of \nleave on full pay and the leave account in such cases shall, with effect from the first day of \nJuly, 1978, or, in the case of a civil servant who was on leave on that date, with effect from \nthe date of his return from leave, be recast as under:— \n \n(i) \nLeave on average pay: \n \n(a) \n1 month......................  \n30 days \n \n(b) \n1 day.......................... \n1 day \n \n(ii) \nLeave on half average pay: \n \n(a) \n1 month....................... \n15 days \n \n(b)  \n2 days ........................ \n1 day \n \nNote.– Fractions, if any, shall be ignored. \n \n9.  \nExtraordinary leave (leave without pay).– (1) Extraordinary leave without \npay may be granted on any ground upto a maximum period of five years at a time; provided \nthat the civil servant to whom such leave is granted has been in continuous service for a period \nof not less than ten years, and, in case a civil servant has not completed ten years of \ncontinuous service, extraordinary leave without pay for a maximum period of two years may \nbe granted at the discretion of the head of his office: \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 469          \n \n \n \nProvided that the maximum period of five years shall be reduced by the period of \nleave on full pay or half pay, if granted in combination with the extraordinary leave. \n \n(2)  \nExtraordinary leave upto a maximum period prescribed under sub- \nrule (1) may be granted, subject to the conditions stated therein, irrespective of the fact \nwhether a civil servant is a permanent or a temporary employee. \n \n*(3)  Extraordinary leave may be granted retrospectively in lieu of absence without \nleave. \n \n10.   Recreation leave.– Recreation leave may be granted for fifteen days once in a \ncalendar year, the debit to the leave account may, however, be for ten days leave on full pay: \n \nProvided that such leave shall not be admissible to a civil servant in a vacation \ndepartment. \n \n11.  Leave not due.– (1) Leave not due may be granted on full pay, to  be offset \nagainst leave to  be  earned in future, for a maximum period of three hundred and sixty-five \ndays in the entire period of service, subject to the condition that during the first five years of \nservice it shall not exceed ninety days in all. \n \n(2)  \nSuch leave may be converted into leave on half pay. \n \n(3) \nSuch leave shall be granted only when there are reasonable chances of the \ncivil servant resuming duty on the expiry of the leave. \n \n(4) \nSuch leave shall be granted sparingly and to the satisfaction of the sanctioning \nauthority. **[   ]. \n \n12.  Special leave.– (1) A female civil servant, on the death of her husband, may be \ngranted special leave on full pay, when applied for a period not exceeding one hundred and \nthirty days. \n \n(2)  Such leave shall not be debited to her leave account. \n \n(3)  Such leave shall commence from the date of death of her husband and for \nthis purpose she will have to produce death certificate issued by the competent authority \neither alongwith her application for special leave or, if that is not possible, the said certificate \nmay be furnished to the leave sanctioning authority separately. \n \n13.  Maternity leave.– (1) Maternity leave may be granted on full pay, outside \nthe leave account, to a female civil servant to the extent of ninety days in all from the date of \nits commencement or forty-five days from the date of her confinement, whichever be earlier. \n \n(2)  Such leave may not be granted for more than three times in the entire service \nof a female civil servant except in the case of a female civil servant employed in a vacation \ndepartment who may be granted maternity leave without this restriction. \n \n(3)  For confinements beyond the third one, the female civil servant would have \nto take leave from her normal leave account. \n \n(4)  The spells of maternity leave availed of prior to the coming into force of \nthese rules shall be deemed to have been taken under these rules. \n                         \n* Added vide Finance Division‘s Notification No. F.1(45)-R 4/81, dated 13-2-1982. \n** Omitted vide Finance Division‘s Notification No. S.R.O. 218(KE)/93, dated 24-10-1993.  \n\nPage - 470             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n(5)  Maternity leave may be granted in continuation of, or in combination with, \nany other kind of leave including extraordinary leave as may be due and admissible to a \nfemale civil servant. \n \n (6)  Leave salary to be paid during maternity leave shall be regulated, as for other \nleave, in accordance with the formula contained in the Finance Division‘s O.M No.F.9(16)- \nR.1/69, dated the 26th July, 1969, read with its O.M of even number dated the 28th  \nNovember, 1969. \n \n(7)  The leave salary to be paid during maternity leave will, therefore, remain un-\naffected even if an increment accrues during such leave and the effect of such an increment \nwill be given after the expiry of maternity leave. \n \n14.  Disability Leave.– (1) Disability leave may be granted, outside the leave \naccount on each occasion, upto a maximum of seven hundred and twenty days on such \nmedical advice as the head of office may consider necessary, to a civil servant, other than a \nseaman or a civil servant in part-time service, disabled by injury, ailment or disease \ncontacted in course or in consequence of duty or official position. \n \n(2)  The leave salary during disability leave shall be equal to full pay for the first \none hundred and eighty days and on half pay of the remaining period. \n \n15.  Leave Ex-Pakistan.– (1) Leave ex-Pakistan may be granted on full pay to a \ncivil servant who applies for such leave or who proceeds abroad during leave, or takes leave \nwhile posted abroad or is otherwise on duty abroad, and makes a specific request to that effect. \n \n(2)  The leave pay to be drawn abroad shall be restricted to a maximum of three \nthousand rupees per month. \n \n(3)  The leave pay shall be payable in Sterling if such leave is spent in Asia other \nthan Pakistan and India. \n \n(4)  Such leave pay shall be payable for the actual period of leave spent abroad \nsubject to a maximum of one hundred and twenty days at a time. \n \n(5)  The civil servants appointed after the 17th May, 1958, shall draw their leave \nsalary in rupees in Pakistan irrespective of the country where they spend their leave. \n \n(6)  Leave ex-Pakistan will be regulated and be subject to the same limits and \nconditions as prescribed in rules 5, 6 and 9. \n \n16.  Leave preparatory to retirement.– (1) The maximum period upto which a \ncivil servant may be granted leave preparatory to retirement shall be three hundred and \nsixty-five days. \n \n(2)  Such leave may be taken, subject to availability, either on full pay, or partly \non full pay and partly on half pay, or entirely on half pay, at the discretion of the civil \nservant. \n \n*[(3)  An officer of BPS-21 or BPS-22 who, on or after the 19th  day of February, \n1991, opts to retire voluntarily after he has completed twenty-five years of service qualifying \nfor pension may be granted leave preparatory to retirement equal to entire leave at his credit \n                         \n*Added vide Finance Division‘s O.M. No. F.1(8)-R.4/89, dated 30-5-1991. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 471          \n \n \nin his leave account on full pay or till the date on which he completes the sixtieth years of his \nage, whichever is earlier: \n \nProvided that such officer shall not be entitled to conversion of leave preparatory to \nretirement on full pay under rule 6 into leave on half pay]. \n \n*[17. Encashment of refused leave preparatory to retirement.– (1) If in case of \nretirement on superannuation or voluntary retirement on completion of thirty years \nqualifying service a civil servant cannot for reasons of public service, be granted leave \npreparatory to retirement duly applied for in sufficient time, he will in lieu thereof be granted \nlump-sum leave pay for the leave refused to him subject to a maximum of [three hundred \nand sixty five  days leave on full pay]]. \n \n(2)  Such leave can be refused partly and sanctioned partly but the cash \ncompensation shall be admissible for the actual period of such leave so refused not \nexceeding ***[three hundred and sixty five days]. \n \n(3)  The payment of leave pay in lieu of such refused leave may be made to the \ncivil servant either in lump-sum at the time of retirement or may, at his option, be drawn by \nhim month-wise for the period of leave so refused. \n \n(4)  For the purpose of lump-sum payment in lieu of such leave, only the \"Senior \nPost Allowance\" will be included in \"Leave Pay\" so admissible. \n \n(5)  In case a civil servant on leave preparatory to retirement dies before \ncompleting **[three hundred and sixty five days] of such leave, his family shall be entitled to \nlump-sum payment equal to the period falling short of *[three hundred and sixty five days]. \n \n18. Power to refuse leave preparatory to retirement, etc.– (1) Ordinarily, leave \npreparatory to retirement shall not be refused. \n \n(2)  All orders refusing leave preparatory to retirement to a civil servant and \nrecalling a civil servant from leave preparatory to retirement shall be passed only by the \nauthorities specified below: \n \n[(i)  \nFor civil servants of BPS-20 \n@Chief Executive  \n \n \nand above. \n \n \n \n    \n(ii)  \nFor civil servants   \n \nAppointing Authority \n \n \nin BPS-17 to 19  \n \nprescribed in rule 6 of the \n \n \n \n \n \n \nCivil Servants (Appointment, \n \n \n \n \n \n \nPromotion and Transfer) \n \n \n \n \n \n \nRules, 1973; and \n \n(iii) \nFor civil servants in BPS-16 \nAs above in (ii).] \n \n \nand below \n                         \n* Subs. vide Finance Division‘s Notification No. SRO 281(I)86, dated 10-3-1986. \n Subs.vide Finance Division (Regulation Wing) Notification No.SRO 70(KE)/2012 dated 29-8-2012. \n Subs. vide Finance Division‘s Notification No.F.1(2)/R.4/2000 dated 21-2-2001. \n@ Now Prime Minister \n\nPage - 472             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n (3)   The authorities specified in sub-rule (2) shall not delegate these powers to any \nother authority. \n \n[(4) \nAll proposals regarding refusal of Leave Preparatory to Retirement to the \nOfficers in BPS-17 and above shall be submitted to the respective appointing authorities \nwith detailed justification at least three months before the officer is due to proceed on \nsuch leave]. \n \n \n[18-A.  Encashment of leave preparatory to retirement.– (1) A civil servant \nmay fifteen months before the date of superannuation or thirty years qualifying service on or \nafter the 1st July, 1983, at his option, be allowed to encash his leave preparatory to \nretirement if he undertakes in writing to perform duty in lieu of the whole period of three \nhundred and sixty-five days or lesser period which is due and admissible]. \n \n[Provided that a civil servant who does not exercise the option within the \nspecified period shall be deemed to have opted for encashment of LPR]. This amendment \nshall be effective from the 5th March, 1990. \n \n@Provided further that a civil servant appointed or posted as Officer on Special \nDuty with or without an assignment of duty, shall be deemed to have performed duties in \nlieu of the period of LPR within the meaning of this rule. \n \n@@[(2) In lieu of such leave, leave pay may be claimed for the actual period of such \nleave subject to a maximum of @@@[three hundred and sixty five days]. \n \n @@@[(2A) Encashment of leave preparatory to retirement (LPR) not exceeding \nthree hundred and sixty five days shall be effective from the first day of July,2012 and shall, \nfor the entire period of leave refused or opted for encashment, be applicable to a civil servant \nretired or, as the case may be, retiring on or after the first day of July,2012, provided such \nleave is available at his credit subject to a maximum of three hundred and sixty five days.  \n \n(2B) The encashment of LPR shall also be applicable to employees of the \nautonomous and semi-autonomous bodies under Administrative control of the Federal \nGovernment which have adopted basic pay scales scheme and these rules in toto]. \n \n@@@[(3) If at any time during such period, leave is granted on account of ill health \nsupported by medical certificate or for performance of Hajj, the amount of cash \ncompensation on account of leave pay shall be reduced by an amount equal to the leave pay \nfor the period of leave so granted]. \n \n(4)  The civil servant shall submit the option to the authority competent to \nsanction leave preparatory to retirement, who shall accept the option and issue formal \nsanction for the payment of cash compensation. \n                         \n Subs. vide Finance Division‘s Notification No.F.1(2)/R.4/2000 dated 21-2-2001. \n Subs. vide Finance Division‘s Notification No. F.1(73)-R.4/84, dated 18-12-1984. \n Added vide Finance Division‘s Notification No. F.1(1)-R-4/90-320, dated 11-3-1990.       \n@ Added vide Finance Division (Regs. Wing) SRO No. (1)/2007, dated 27.10.2007. \n@@ Subs. vide Finance Division‘s Notification No. SRO 1022 (I)/85 dated 14-10-1985. \n@@@ Added and Subs. vide Finance Division‘s Notification No. S.R.O. 70(KE)/2012, dated 29-8-2012. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 473          \n \n \n \n [(5)  For the purpose of payment in lieu of such leave.– \n \n(a) \nthe rate of  pay shall be the rate admissible [at the time the leave pay is \ndrawn], \n \n(b) \nthe leave pay may be drawn at any time for the period for which duty has \nalready been rendered; and \n \n(c) \nonly the \"Senior Post-Allowance\" will be included in the leave pay as \nadmissible]. \n \n[(6) Leave pay for the purpose of encashment of LPR shall be computed on the \nbasis of pay and allowances reckonable towards pension as shown in the last \npay certificate of a civil servant.] \n \n \n19.  In-service death, etc.– (1) In case a civil servant dies, or is declared \npermanently incapacitated for further service by a Medical Board, while in service, a \nlump-sum payment equal to leave pay upto @[three hundred and sixty five days] out of the \nleave at his credit shall be made to his family as defined for the purposes of family pension \nor, as the case may be, to the civil servant. \n \n(2)  \nFor the purpose of lump-sum payment under sub-rule (1), only the \"Senior \nPost Allowance\" will be included in the leave pay\" so admissible\". \n \n20.  Reasons need not be specified, etc.– (1) It shall not be necessary to specify \nthe reasons for which leave has been applied so long as that leave is due and admissible to a \ncivil servant. \n \n(2)  Leave applied for on medical certificate shall not be refused: \n \nProvided that the authority competent to sanction leave may, at its discretion, \nsecure a second medical opinion by requesting the Civil Surgeon or Medical Board, as the \ncase may be, to have the applicant medically examined. \n \n21.  Leave when starts and ends.– Instead of indicating whether leave starts or \nends in the forenoon or afternoon, leave may commence from that day following that on \nwhich a civil servant hands over the charge of his post and may end on the day preceding \nthat on which he resumes duty. \n \n22.  Recall from leave, etc.– (1) If a civil servant is recalled to duty compulsorily \nwith the personal approval of the head of his office from leave of any kind that he is \nspending away from his headquarters, he may be granted a single return fare plus daily \nallowance as admissible on tour from the station where he is spending his leave to the place \nwhere he is required to report for duty. \n                         \n Subs. vide Finance Division‘s Notification No. F.(1)73-R-4/84 dated 12-03-1986. \n Added vide Finance Division‘s  Notification No. S.R.O. 70(KE)/2012, dated 29-8-2012. \n Amended vide Finance Division‘s  Notification No. F.I (34) R-4/85, dated 16-9-1985, effective from the date \nof issue. \n@ Subs. vide Finance Division‘s  Notification No. S.R.O No. 11(KE)/2013 dated 18-02-2013. \n\nPage - 474             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n(2)  In case the civil servant is recalled to duty at headquarters and his remaining \nleave is cancelled, the fare then admissible shall be for one way journey only. \n \n(3)  If the return from leave is optional, the civil servant is entitled to no \nconcession. \n \n23.  Overstayal after sanctioned leave, etc.– (1) Unless the leave of a civil \nservant is extended by the head of his office, a civil servant who remains absent after the end \nof his leave shall not be entitled to any remuneration for the period of such absence, and \nwithout prejudice to any disciplinary action that may be taken against him, double the period \nof such absence shall be debited against his leave account. \n \n(2)  Such debit shall, if there is insufficient credit in the leave account, be adjusted \nagainst future earning. \n \n24.  Any type of leave may be applied.– A civil servant may apply for the type of \nleave which is due and admissible to him and it shall not be refused on the ground that another \ntype of leave should be taken in the particular circumstances, for example, a civil servant may \napply for extraordinary leave or leave on half pay even if leave on full pay is otherwise due \nand admissible to him, or he may, proceed on extraordinary leave followed by leave on half \npay and full pay rather than that on full pay, half pay, and without pay. \n \n25.  Combination of different types of leave, etc.– One type of leave may be \ncombined with joining time or with any other type of leave otherwise admissible to the civil \nservant: \n \nProvided that leave preparatory to retirement shall not be combined with any other \nkind of leave. \n \n26.  Civil servant on leave not to join duty without permission before its \nexpiry.– Unless he is permitted to do so by the authority which sanctioned his leave, a civil \nservant on leave may not return to duty before the expiry of the period of leave granted to him. \n \n27.  Leave due may be granted on abolition of post, etc.– (1) When a post is \nabolished, leave due to the civil servant, whose services are terminated in consequence \nthereof, shall be granted without regard to the availability of a post for the period of leave. \n \n(2)  The grant of leave in such cases shall, so long as he does not attain the age of \nsuperannuation, be deemed automatically to have also extended the duration of the post and \nthe tenure of its incumbent. \n \n28.  Manner of handing over charge when proceeding on leave, etc.– (1) A \ncivil servant proceeding on leave shall hand over the charge of his post, and if he is in \nGrade-16 and above, he shall, while handing over charge of the post sign the charge \nrelinquishment report. \n \n(2)  If leave ex-Pakistan has been sanctioned on medical grounds, the civil \nservants shall take abroad with him a copy of the medical statement of his case. \n \n29.  Assumption of charge on return from leave, etc.– (1) A civil servant, on \nreturn from leave, shall report for duty to the authority that sanctioned his leave and assume \n                         \n Now BPS. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 475          \n \n \ncharge of the post to which he is directed by that authority unless such direction has been \ngiven to him in advance. \n \n(2)  In case he is directed to take charge of a post at a station other than that from \nwhere he proceeded on leave, travel expenses as on transfer shall be payable to him. \n \n30.  Account offices to maintain leave account.– (1) Leave account in respect of \na civil servant shall be maintained as part of his service book. \n \n(2)  The accounts offices shall maintain the leave accounts of civil servants of \nwhom they were maintaining the accounts immediately before the coming into force of these \nrules. \n \n31. Leave to lapse when civil servant quits service.– All leaves at the credit of a \ncivil servant shall lapse when he quits service. \n \n32.  Pay during leave.– (1) Leave pay admissible during leave on full pay shall \nbe the greater of:– \n \n(a) \nthe average monthly pay earned during the twelve complete months \nimmediately preceding the month in which the leave begins; and \n \n(b) \nthe rate equal to the rate of pay drawn on the day immediately before the \nbeginning of the leave. \n \n(2)  When leave on half pay is taken, the amounts calculated under clauses (a) \nand (b) of sub-rule (1) shall be halved to determine the greater of the two rates. \n \n*[(3)  A civil servant shall be entitled to the leave pay at the revised rate of pay if a \ngeneral revision in pay of civil servants takes place or an annual increment occurs during the \nperiod of leave of the civil servant]. \n \n33.  Departmental leave.– (1) Departmental leave may be granted to civil \nservants drawing pay in Grade 1 to 9 in the National Pay Scale and serving in the Survey of \nPakistan or in any such other department as may be notified by the Finance Division on the \nconditions laid down in this rule. \n \n(2)  Departmental leave may be granted only to a civil servant whose services are \ntemporarily not required and no leave other than leave-not-due is admissible. \n \n(3)  A subsistence allowance at such rate as the officer granting the leave may \nthink fit but not exceeding half pay may be granted during departmental leave. \n \n(4)  The allowance shall be payable only on return to and resumption of duty after \nthe expiration of the leave, whether taken by itself or combined with departmental leave \nwithout pay: \n \nProvided that if a civil servant dies while on departmental leave, the amount of \nallowance, if any, otherwise admissible upto date of his death shall be paid to his heirs. \n \n(5)  Departmental leave with subsistence allowance may be granted during the \nrecess by the head of the party or office to which the civil servant belongs only when the \n                         \n*Added vide Finance Division‘s Notification No. F.1(6)R-4/93, dated 21-9-1994. \n\nPage - 476             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nofficer granting the leave considers it desirable to re-employ him in the ensuing field season \nand the leave so granted may, in special cases, be extended by the Surveyor-General upto a \nmaximum of five hundred and forty days at a time. \n \n(6)  Departmental leave with subsistence allowance may be granted at times other \nthan the recess for not more than one hundred and eighty days at a time by a Director or \nDeputy Director, Survey of Pakistan, provided such leave is granted in the interest of public \nservice or work and not at the civil servant's own request. \n \n(7)  Leave granted may in special cases be extended by the Surveyor-General \nupto a maximum of three hundred and sixty five days at a time. \n \n(8)  Leave on medical certificate shall in no circumstances be regarded as granted \nin the interest of public service or work. \n \n(9)  Departmental leave without pay may be granted by the Surveyor-General in \ncontinuation of departmental leave with subsistence allowance in special cases as authorized \nby the Finance Division by a general or special order. \n \n(10)  When a civil servant holds a post in which the Surveyor-General considers \nthat he is unlikely to be eligible for departmental leave in future, the Surveyor-General may, \nby special orders in writing, declare that, with effect from such date not being earlier than the \ncivil servant's last return from departmental leave, as the Surveyor-General may fix, any \nbalance of leave at debit in the civil servant's leave account shall be cancelled, and all leave \nearned after such date will be credited as due in the civil servant's leave account, and all \nleave taken after such date, including departmental leave with allowances, if any, will be \ndebited to it. \n  \n(11)  Departmental leave may be combined with any other kind of leave which may \nbe due. \n \n34.  Sick leave to a seaman.– A civil servant serving as an officer, warrant \nofficer or petty officer on a government vessel may, while undergoing medical treatment for \nsickness or injury, either on his vessel or in hospital, be granted leave on full pay, outside his \nleave account, for a period not exceeding forty-five days by the master or the captain of the \nvessel provided that the civil servant is not malingering or his ill health is not due to such of \nhis own action as cause or aggravate disease or injury. \n \n35.  Leave to disabled seaman.– A civil servant referred to in rule 34 who is \ndisabled while performing his duty may be allowed leave on full pay for a maximum period \nnot exceeding ninety days on each occasion if:- \n \n(a) \nthe disability is duly certified by a government Medical Officer, \n \n(b) \nthe disability is not due to the civil servant's own carelessness, and \n \n(c) \nthe vacancy caused by his absence is not filled up. \n \n36.  Leave \nearned \nby \ncivil \nservant \nemployed \nin \nnon-continuous \nestablishment.– (1) A civil servant employed in a non-continuous establishment may be \ngranted only earned leave and disability leave as admissible to, and subject to the conditions \nlaid down for, a civil servant employed in a continuous establishment and no other kind of \nleave shall be admissible to such civil servant. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 477          \n \n \n \n(2)  A civil servant who is transferred from a non-continuous establishment to a \ncontinuous establishment and vice versa shall carry forward the balance of earned leave at \nhis credit on the date of his transfer. \n \nExplanation.– In this rule, \"non-continuous establishment\" means an establishment \nwhich does not function throughout the year and \"continuous establishment\" means an \nestablishment which functions throughout the year. \n \n37.  Quarantine leave.– (1) Quarantine leave is in the nature of extra casual \nleave and a substitute shall normally not be employed during the absence of civil servant on \nsuch leave: \n \nProvided that where the exigencies of service are compelling, the head of the office \nmay employ a substitute for reasons to be recorded in writing. \n \n(2)  \nA civil servant may be granted quarantine leave outside his leave account to \nthe extent that his authorized medical attendant recommends and the period of such leave shall \nbe treated as duty with full pay and allowances of the post held by him at the time of \nproceeding on leave. \n \n38.  Leave application, its sanction, etc.– (1) Except where otherwise stated, an \napplication for leave or for an extension of leave must be made to the head of office where a \ncivil servant is employed and, in the case of the head of office, to the next-above \nadministrative authority and the extent of leave due and admissible shall be stated in the \napplication. \n \n(2)  An audit report shall not be necessary before the leave is sanctioned. \n \n(3)   When a civil servant submits a medical certificate for the grant of leave, it \nshall be by an authorized medical attendant *[or other registered medical practitioner] in the \nform attached to these rules. \n \n*[(3-A). No civil servant who has been granted leave on medical certificate may \nreturn to duty without first producing a medical certificate of fitness in the form attached to \nthese rules.] \n \n(4)  Leave as admissible to a civil servant under these rules may be sanctioned by \nthe head of a Ministry, Division, Department, Office or any other officer authorized by him \nto do so and, when so required, leave shall be notified in the official Gazette. \n \n(5)  In cases where all the applications for leave cannot, in the interest of public \nservice, be sanctioned to run simultaneously, the authority competent to sanction leave shall, \nin deciding the priority of the applications, consider:- \n \n(i) \nwhether, and how many applicants can, for the time being, best be spared; \n \n(ii) \nwhether any applicants were last recalled compulsorily from leave; and \n  \n(iii) whether any applicants were required to make adjustment in the timing of \ntheir leave on the last occasion. \n                         \n*   Ins. & added vide Finance Division‘s  Notification No. 847-R.4/83, dated 19-11-1983. \n\nPage - 478             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n39.  Hospital leave and study leave.– Subject to these rules, the provisions \nregarding hospital leave and study leave contained in the Fundamental Rules and \nSupplementary Rules shall apply to the civil servants. \n \n*[40. Relaxation of Rules.– The Federal Government may, in a case of hardship, \nrelax all or any of the provision of these Rules: \n \nProvided that such relaxation shall not be less favourable to any benefit available to \na Civil Servant under these Rules]. \n[Authority:- Finance Div.‘s S.R.O. No.1313(I)/80, dated 20-12-1980, as amended from time to time]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                         \n*Added vide Finance Division Notification No. F.1(4)-R.4/92, dated 01-10-1992. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 479          \n \n \nForm-I \n \n \nFORM OF MEDICAL CERTIFICATE \n \nSignature of applicant \n \n \nMEDICAL CERTIFICATE FOR CIVIL SERVANTS \n \nRECOMMENDED FOR LEAVE OR EXTENSION \n \n \n \nI,.........................after careful .............................. personal examination of \nthe case, hereby certify that ......................... whose signature is given above, is suffering \nfrom ......... and I consider that a period of absence from duty of ....................... with effect \nfrom ...................... is absolutely necessary for the restoration of his health. \n \nDated, the......... \n \n \n \nGovernment Medical Attendant \n \n**or               \n \nOther Registered Medical Practitioner \n \n \nForm-II \n \n[***FORM OF MEDICAL CERTIFICATE OF FITNESS TO RETURN TO DUTY \n \n \nI, .................. do hereby certify that I have carefully examined .............. of the \n.................. department, and find that he has recovered from his illness and is now fit to \nresume duties in Government service. I also certify that before arriving at this decision I \nhave examined the original medical certificate(s) and statement(s) of the case (or certified \ncopies thereof) on which leave was granted or extended,  and have taken these into \nconsideration in arriving at my decision. \n \nDated, the ......... \n \n \nGovernment Medical Attendant \n                                                                                                       *or               \n \nOther Registered Medical Practitioner] \n \n                         \n** Added vide Finance Division‘s O.M No. F.1(22)R.4/82, dated  22-12-1982. \n***Added vide Finance Division‘s Notification  No. 847-R. 4/83 dated 19-11-1983. \n\nPage - 480             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nForm-III \nG.F. R.13 \nAPPLICATION FOR LEAVE \n \n \nNotes.-Items 1 to 9 must be filled in by all applicants. Item 12 applies only in the \ncase of Government servants of Grade 16 and above. \n \n1. \nName of applicant \n2. \nLeave Rules applicable \n3. \nPost held \n4. \nDepartment or Office \n5.   \nPay \n6. \nHouse rent allowance, conveyance allowance or other compensatory allowances \ndrawn in the present post \n7. \n(a) \nNature of leave applied for \n \n(b) \nPeriod of leave in days \n \n(c) \nDate of commencement \n8. \nParticular Rule/Rules under which leave is admissible \n9. \n(a)  \nDate of return from Last Leave \n \n(b) \nNature of leave \n \n(c) \nPeriod of leave in days \n \nDated:-_________ \n \n \nSignature of applicant \n \n10.  \nRemarks and recommendation of the Controlling Officer \n11.  \nCertified that leave applied for is admissible under Rule........and necessary \nconditions are fulfilled. \n \n \nSignature…………….. \n \nDated                   \n    Designation…………..                   \n \n \n \n12. \nReport of Audit Officer  \n  \n \nDated_________                  \n                  \nSignature………………. \n \nDesignation……………. \n \n13. \nOrders of the sanctioning authority certifying that on the expiry of leave the \napplicant is likely to return to the same post or another post carry the compensatory \nallowances drawn by him \n \n \nDated                   \nSignature……………… \n \nDesignation…………… \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 481          \n \n \n                                                                         FORM-III                                                                FORM A.T.C.8   \n \nFORM OF LEAVE ACCOUNT UNDER THE REVISED LEAVE RULES,1980 \n[Approved vide Finance Division’s letter No. F.1(3)-Rev.1/78, dated 18-1-1979] \nLeave Account of Mr. /Miss/Mrs.--------------------------------------------------------------------------- \nDate of commencement of service-------------------------------------------------------------------------- \nDate of attaining the age of superannuation------------(N.B.- Instructions for filling in the form are printed on the reverse). \n \nGovernment/Department served under \n \n \n \n \n \n \n \n \n \nPERIOD OF DUTY \nLeave earned on full pay @ 4 days for  \neach calendar month \nLeave at credit (Column 21+6) \n \n \n \n \n \n \n \n \n \nPERIOD \nLEAVE TAKEN \n \n \n \n \nLeave on full pay without medical \ncertificate subject to maximum of \n120 days & 365 days in case of LPR \nLeave of full pay on medical  \ncertificate subject to maximum \nof 180 days.  \nLeave on full pay on medical certificate \nsubject to a maximum of 365 days in entire \nservice  \nLEAVE \nON \nHALF \nPAY \nRecreation leave of 15 days in a year  \nbut 10 days to be debited.  \nLEAVE \nNOT \nDUE \n \nABSENCE \nTotal leave (Columns 10+11+12+ \n14+15+17+19 \nBalance on 1-7-1978 return from  \nleave  (Cols.7-20) \n \n \n \n \n \n \n \n \n \nRemarks \nATTESTATION \nIn terms of half pay \nIn terms of full pay \nIn terms of half pay \nIn terms of full pay \nActual No. of days \nNo. of days debitable (double the  \nactual number) \n \nFrom \nTo \nYMD \nFull calen-\ndar month \nDays \nDays \nFrom \nTo \nDays \nDays \nDays \nDays \nDays \nDays \nDays \nDays \nDays \nDays \nDays \nDays \n \n \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n8 \n9 \n10 \n11 \n12 \n13 \n14 \n15 \n16 \n17 \n18 \n19 \n20 \n21 \n22 \n23 \n\nPage - 482             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nSl.No.2 \nExplanatory Instructions for Filling Up the Leave Account Form \n \nThis leave account will be maintained for all civil servants of the Federal \nGovernment who were in service on the 1st July, 1978 including those who were on leave \non that date and have not opted to retain the existing leave rules and all others, who enter \nservice on or after 1st July, 1978. \n \n2. \nAll leave at credit in the account of a civil servant who was in service on \nthe 1st July, 1978 shall be converted in terms of leave on full pay at the following rates:— \n \n(i) \nL.A.P*. \n \n(a) \n1 month ............30 days \n \n(b)  1 day ..........…...1 day \n \n(ii) \nL.H.A.P*. \n \n(a)  \n1 month ............15 days \n \n(b)  2 days ........…....1 day \n \n[Fractions if any to be ignored] \n \n3. \nThe leave account shall commence with an opening entry \"Due on \n1-7-1978\" or in the case of a civil servant, who was on leave on 1-7-1978 with effect \nfrom the date of his return from leave.  For the purpose of computing the leave at credit, \nthe service upto 30-6-1978 will be taken into account.  The leave due in terms of leave on \nfull pay in days will be noted in Column No. 21. \n \n4. (i) In calculating the leave earned on full pay at the rate of 4 days for every \ncalendar month the duty period of 15 days or less in a calendar month \nshall be ignored and those of more than 15 days shall be treated as a full \ncalendar month for the purpose. If a civil servant proceeds on leave during \na calendar month and returns from it during another calendar month and \nthe period of duty in either month is more than 15 days, the leave to be \ncredited for both the incomplete months will be restricted to that \nadmissible for one full calendar month only. There shall be no maximum \nlimit on accumulation of this leave. \n(ii) \nThe provision in (i) above will not apply to a vacation department. In such \ncase, a civil servant may earn leave on full pay  \n(a) \nwhen he avails himself of full vacation in a calendar year \n_________ at the rate of one day for every calendar month of duty \nrendered; \n(b) \nwhen during any year he is prevented from availing himself of the \n                         \n* LAP means Leave on Average Pay, LHAP; Leave on Half Average Pay. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 483          \n \n \nfull vacation__________ as for a civil servant in a non-vacation \ndepartment for that year; and  \n(c) \nwhen he avails himself of only a part of the vacation \n______________ as in (a) above plus such proportion of thirty days \nas the number of days of vacation not taken bears to the full \nvacation. \n \n5.(a) Leave on full pay may be converted into leave on half pay at the option of \nthe civil servant; the debit to the leave account will be at the rate of one \nday of the former for every two days of the latter, fraction of one half \ncounting as one full day's leave on full pay. The request for such \nconversion shall be specified by the civil servant in his application for the \ngrant of leave. \n \n(b)  There shall be no limit on the grant of leave on half pay so long as it is \navailable by conversion in the leave account. \n \n6. \nL.P.R. on full pay will be noted in column No. 10 while that on half pay in \ncolumns No. 13 and 14. \n \n7. \nLeave not due may be granted on full pay to be offset against leave to be \nearned in future for a maximum period of 365 days in the entire period of service, subject \nto the condition that during the first five years of service it shall not exceed 90 days in all.  \nSuch leave may be converted into leave on half pay.  It shall be granted only when there \nare reasonable chances of the civil servant resuming duty. \n \n8. \nThe grant of Special Leave, Maternity Leave, Disability Leave, \nExtraordinary Leave, payment of leave pay for refused L.P.R. upto a maximum of *180 \ndays, lump-sum payment equal to full pay upto *180 days out of leave at credit made to \nthe family of a government servant, whose death occurs while in service, Seaman Sick \nLeave, Departmental Leave, Study Leave, Hospital Leave and Quarantine Leave shall be \nnoted in Column No. 22, Maternity Leave, other than three times in entire service shall, \nhowever, be debited to the relevant column of the Leave Account. \n \n9. \nWhen a government servant applies for leave Columns 2 to 7, shall be filled \nin showing the period of duty upto the date preceding that on which a government servant \nintends to go on leave. The full calendar months to be noted in Column 5 shall be worked \nout on the lines indicated in (4) above. \n \n10. \nWhen a government servant returns from leave, Columns 8 to 23 shall be \nfilled according to the nature of leave. If leave not due is availed off the minus balance to \nbe shown in Column No. 21 should be written in red ink. \n \n3.1 \nClarification of Withdrawal of Request of  \n \n \nLPR/Retirement After Sanction/ Notification \n \nRefer to the correspondence resting with M/o Defence (Defence Division)‘s \nO.M.No.3/25/D-11(CSH)/2006 dated 01-04-2011 on the above subject and to clarify that:- \ni) \nAfter the withdrawal of Establishment Division‘s O.M No.14/2/2009-R-2 dated \n                         \n*Now 365 days. \n\nPage - 484             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n25-08-1996 vide their O.M No. 14/2/2002-R-2 dated 14-07-2011, a Governm-\nent servant may withdraw his option of voluntary retirement within the period \nof LPR and after retirement, there is no option available to the Government \nservant for re-joining the duty. \nii) An individual, who goes on 365 days LPR and after availing a part thereof, he \nrejoins his duty. In such cases, the period of leave availed by an individual be \nadjusted in the order of leave on full pay, leave on half pay and extraordinary \nleave (leave without pay). Later on, on attaining the age of superannuation, he \nagains opts for 365 days LPR OR leave encashment of 180 days in lieu of 365 \ndays LPR. Such option of an individual may be treated as a fresh case and he \nwill be allowed LPR or encashment thereof in toto.  \n[Authority:- Finance Division‘s O.M. F.1(1)R-4/2007(Vol-II) dated 17-11-2011]. \n3.2 \nFurther Clarification of Withdrawal of  \nRequest of LPR/Retirement After  \nSanction/Notification \nRefer \nto \nFinance \nDivision‘s \nO.M.No.F.1(1)R-4/2007-(Vol.II) \ndated  \n17-11-2011 on the above subject and to state that it has been decided in consultation with \nEstablishment Division that a Government Servant can withdraw option of voluntary \nretirement, during the period for which encashment has been applied/granted, subject to \nthe following conditions:- \ni. \nHe / She may withdraw his/her option of voluntary retirement before \nretirement matures;  \nii. \nIt is binding on a government servant to return any amount of leave pay \nreceived by him/her, in lieu of encashment of LPR for that period; \niii. \nLater on, on attaining the age of superannuation, if he/she again opts \nfor 365 days leave encashment in lieu of 365 days LPR, such option of \nan individual may be treated as a fresh case and he/she will be allowed \nencashment of LPR in toto. \n[Authority:- Finance Division‘s O.M. No.F.1(1)R-4/2007-Vol-II(Pt) dated 06-10-2015]. \n \n3.3 \nOption for Encashment of L.P.R. \n \nReference Finance Division's O.M. No.F.1(19)R-3/83, dated 11-7-1984 (Annex). It \nis stated that in case the leave of any kind including Extra-Ordinary Leave without pay is \ntaken during the last 15 or 12 months by a retiring government servant, who opts for \nencashment of L.P.R. except on grounds contained in the above reference, the period of such \nleave will be reduced from 180 days or lesser period for which the encashment is allowed. \n \n[Authority.— Finance Division‘s O.M. No.F.1(73)R-4/84, dated 10-12-1989]. \n \n \n \n \n \n \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 485          \n \n \n(ANNEX) \n[Copy of Finance Division O.M. No.F.1(19)R.3/83, dated 11-7-1984]. \n \nReference para 25, of the Scheme of Basic Pay Scale contained in Finance Division \nO.M. No.1(1)Imp/83, dated 18.8.1983, according to which the encashment of L.P.R., which \nwas previously admissible to civil servants only if L.P.R. was refused in public interest, \nwould now be admissible to the employees concerned at their own option. In this connection, \nvarious points have been raised for clarification. It has, therefore, been decided to clarify the \npoints of doubt as in the following paragraphs. \n \n2.  \nUnder the earlier orders, the concession of encashment of L.P.R. on \nretirement on superannuation or on completion of 30 years qualifying service was admissible \nupto the maximum of leave pay for *365 days under rule 17(i) of the Revised Leave Rules, \n1980. The words \"leave salary\" and *\"one year\" used in para 25 of the Scheme of Basic Pay \nScales contained in Finance Division's O.M. No.F.1(1)-Imp/83, dated 18.8.1983, shall, \ntherefore, mean \"leave pay\" and *\"three hundred and sixty five days\" respectively, as in para \n17 of Revised Leave Rules 1980. \n \n3.  \nA civil servant, who wishes to forego his L.P.R. in favour of cash \ncompensation, shall exercise his option to this effect in writing 15 months prior to the date of \nretirement, and submit it to the authority competent to sanction for the payment of cash \ncompensation. \n \n4.  \nAfter having exercised the option for encashment of L.P.R., the government \nservant shall have to perform duty during the entire period upto the date of retirement and \ncannot, save as stated in para 5 below, avail himself of any kind of leave, during the last 15 \nmonths of his service if the leave, at his credit was 365 days or less, and during the last 12 \nmonths of his service if the leave at his credit was more than 365 days. Provided that in the \nlater case, leave can be taken prior to the period of the last 12 months only to the extent that \nthe balance leave at credit does not fall below 365 days. \n \n5.  \nThe competent authority may, where it is satisfied that the leave applied for is \nunavoidable or is fully justified, e.g, in cases of illness, supported by medical certificate, or \nfor performance of ‗Hajj‘ etc., grant leave to an employee during the last 15 or 12 months of \nhis service, as the case may be, in accordance with para 4 above. In such a case, the amount \nof cash compensation shall be reduced by an amount equal to the leave pay for half of the \nperiod of leave taken. For example, if an employee, who has opted for encashment of L.P.R., \nhas taken 60 days of leave, his cash compensation equal to 30 days leave pay would be \nforfeited. \n \n6.  \nIt is requested that the cases of encashment of L.P.R. may be regulated \naccording to the clarifications contained in this Office Memorandum. \n \n3.4 \nEncashment of LPR on Premature Retirement  \n \nThe matter of allowing of encashment of L.P.R on premature retirement, on \ncompletion of 31 years qualifying service, has been under consideration of the Finance \nDivision. It is clarified that encashment of LPR upto *365 days will also be admissible to \n                         \n* Amended vide Finance Division‘s Notification No. S.R.O. 70(KE)/2012, dated 29-8-2012. \n\nPage - 486             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \na civil servant who renders 31 years or more qualifying service and who seeks voluntary \nretirement on three months‘ notice in terms of Finance Division‘s O.M No. 591-R.4/83, \ndated 04-09-1983 treating the last year of his service (including the notice period) as duty \nperformed during LPR. It is further clarified that such a government servant would also \nbe entitled to encash his LPR upto maximum of 365 days subject to the same terms and \nconditions as laid down in rule *18-A of the Revised Leave Rules, 1980‘ as amended \nfrom time to time read with Finance Division‘s O.M No. F.1 (19) R.3/83, dated 11-07-\n1984 and F.1 (73) R.4/84, dated 10-12-1989 respectively. \n[Authority.— Finance Division (Regulations Wing) O.M. No.F.1(8)R-4/90, dated 2-6-1991] \n \n3.5 \nEncashment of L.P.R \n \nReference Finance Division‘s Office Memorandum No. F.1(8)r-4/90, dated 2nd \nJune,1991 on the subject. It is to state that the competent authority has been pleased to \nwithdraw the O.M referred to above with immediate effect.  \n[Authority.— Finance Division (Regulations Wing) O.M. No.F.1(2)R-4/2001, dated 12-03-2002] \n \n3.6 \nEncashment of L.P.R (Clarification) \n \nReference Finance Division‘s Office Memorandum No. F. 1 (2) R-4/2001, dated \nMarch, 12, 2002 on the subject. Through the aforesaid O.M, this Division‘s earlier O.M No. \nF.1(8)-R.4/90, dated 2nd June, 1991 has been withdrawn being contradictory to rule 18-A (1) \nor Revised Rules, 1980. The cancellation of OM dated 02-06-1991 has created the \nimpression as if the facility of encashment of LPR has been discontinued is not correct. The \nOM dated 02-06-1991, stipulates that encashment of LPR is admissible on completion of 31 \nyears service. On the other hand, under rule 18-A(1), encashment of LPR is admissible on \nsuperannuation or thirty years qualifying service. Therefore, with the cancellation of this \nDivision OM No. F.1(8)-R.4/90, dated 02-06-1991, the cases regarding encashment of LPR \nmay be decided under rule 18-A (1) of Revised Leave Rules, 1980. \n[Authority.— Finance Division (Regulations Wing) OM No. F.1(2) R-4/2001, dated 27-03-2002]. \n \n3.7 \nEncashment of LPR/Amendment in the  \nRevised Leave Rules 1980 in Respect of \n Leave Encashment/Grant of Encashment  \nof LPR for 365 Days Instead of 180 Days  \nSub rule (2A) inserted in Rule 18-A of the Revised Leave Rules, 1980 vide \nFinance Division SRO 70 (KE)/2012 dated 29-08-2012 clearly says that encashment of \nLeave Preparatory to Retirement (LPR) not exceeding three hundred and sixty five days \nshall be effective from the first day of July 2012,and shall, for the entire period of leave \nrefused or opted for encashment, be applicable to a Civil servant retired or, as the case \nmay be, retiring on or after the first day of July,2012, provided such leave is available at \nhis credit subject to a maximum of three hundred and sixty five days. A Civil Servant, \n                         \n* Substituted vide Finance Division‘s Notification S.R.No.70(KE)/2012 dated 29-8-2012. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 487          \n \n \nwhose last working day was 30th June, 2012 and who stood retired w.e.f. 01-07-2012, is \nnot entitled to the encashment of Leave Preparatory to Retirement(LPR) @ 365 days in \nlieu of 365 days (LPR).  \n[Authority.— Finance Division‘s (Regulation Wing) O.M.No.F.1(7)R-4/2004-Encashment  \ndated 28-01-2013]. \n4.1 \nPermission to Seek Private Employment by Civil Servants \nDuring LPR Within Two Years of Retirement  \nA proforma is required to be filled in by Civil Servants who may be desirous or \nseeking private employment during LPR or within two years of the date of the retirement, \nin accordance with Section 14 of the Civil Servants Act, 1973. \n[Authority:- Establishment Division‘s O.M. No.8/1/81-D.4/D.3, dated 17-07-2002]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 488             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n      Annexure  \nRevised Proforma \n  \n \n \n \n \n \n \n      (See. Sl. No. 4.1) \n \nAPPLICATION FORM FOR SEEKING PRIVATE \nEMPLOYMENT DURING LPR/WITHIN TWO YEARS OF RETIREMENT \n \n1. \nName: ………………………….. \n2. \nAppointments held during last 5 years of service: \n \nPost(s) held \nwith BPS \nDepartment(s)/Organization(s) \nTotal Period of Stay \nFrom \nTo \n \n \n \n \n \n3. \nNature of Retirement (): ........................................................... \n4. \nDate of Proceeding on LPR: ...................................................... \n5. \nDate of Retirement: .................................................................... \n6. \nParticulars of Private Employee: ................................................ \n(i) \nName of organization: ...................................................... \n(ii) \nLaw under which registered: ............................................ \n(iii) Composition of the Board of Directors: ........................... \n(iv) Nature of business etc: .....................................................  \n(v) \nLocation of Head Office: .................................................. \n \n7. \nDesignation of the Post and Pay Offered: .................................. \n8. \nNature of duties: ......................................................................... \n9. \nWhether the firm had official dealings with any of the department in which the \nofficer served during the last five years. If so please give details: \n10. \nAny other information \n \nSignature \nwith Designation/Grade \nof last post held and Organization \n \n(i) \nOn attaining the age of superannuation. \n(ii) \nVoluntary retirement on completion of 25 years service. \n(iii) Premature retirement, under Section 13(1)(i) of Civil Servants Act, 1973. \n(iv) Compulsory retirement on account of disciplinary action. \n(v) \nRetirement on medical grounds. \n(Additional sheet(s) may be added where necessary) \n                         \n Pl. indicate one of the following: \n(a) \nVoluntary retirement on completion of 25 years service. \n(b) Retirement on attaining the age of superannuation (60 Years). \n Now BPS. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 489          \n \n \n4.2 \nArrangements for Providing Substitutes  \nfor Officers Proceeding on L.P.R \n \nThe maximum period upto which a civil servant may be granted LPR shall be \n365 days. \n \n2. \nTo make suitable arrangement for the replacement of retired personnel, a \nlist should in the beginning of a calendar year be prepared of such officers and other \nemployees who may be due to retire during that calendar year and early next year.  Those \nofficers/employees should accordingly be asked in writing whether or not they intend to \nproceed on LPR and if so by which date.  Thereafter, action for providing suitable \nsubstitute should be initiated.  On this principle, action may be taken much in advance \nduring the year preceding the year during which officers are due to retire. \n \n3. \nEstablishment Division is to be contacted as early as possible by (or \nthrough) the Ministry/Division concerned for providing a substitute if he belongs to an \nadministrative group/service which is controlled by the Establishment Division. \n[Authority:- Establishment Division‘s O.M. No.8/53/78-F.1, dated 31-10-1978]. \n \n5.1 \nSpecial Instructions Relevant to Leave of  \nCivil Servants: Absence from Headquarters \nAbsence from headquarters during leave, holidays or casual leave without \nobtaining permission from the competent authority is irregular. It is necessary for the \ngovernment servant concerned to take permission of the authority which sanctioned the \nleave before leaving his headquarters station and keep his controlling officer advised of \nthe change of address. \n[Authority.- Estt. Division‘s O.M. No. 23(49)-RI(2)/54, dated 29-12-1954]. \n \n5.2 \nLeaving Headquarters During  \nHolidays or Casual Leave  \n \nThe orders contained in the Ministry of Finance Office Memorandum No.46-F. 23 \n(49)-RI (2)/54, dated the 29th December, 1954 are also applicable to the cases of Government \nServants who leave their headquarters during holidays or while they are on casual leave. \n[Authority.- Estt. Division‘s O.M. No. 7/6/55-SE-II, dated 13-6-1955]. \n5.3 \nBar Against Leaving Place of Duty Without  \nWaiting for Sanction of Leave \nThe civil servants applying for grant of leave are not to leave their offices/places \nof duty without waiting for actual sanction of the leave applied for.  Attention is invited \nto F. R. 67 wherein it is clearly stated that leave cannot be claimed as of right.  Thus an \napplication for leave should not be anticipated as grant of leave.  It should therefore, be \nbrought home to the civil servants serving under the control of Ministries/Divisions that \nif they apply for grant of leave, they must wait for sanction of leave and should not leave \nthe place of their duty before the leave applied for is actually granted by the competent \nauthority. Non-compliance of these instructions might warrant action on account of \nmisconduct under the relevant rule. \n[Authority:- Establishment Division‘s O.M. No.10/22/83-R.2, dated 12-08-1985] \n\nPage - 490             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n5.4 \nProcedure for Grant of Leave to High Officials and to the Officers \nBelonging to Groups/Services/Cadres Controlled by Establishment \nDivision \nUnder rule 38 of the Revised Leave Rules, 1980, leave is to be sanctioned by the \nhead of the Ministry, Division, Department, Office or any other officer authorized by him \nto do so and in the case of the head of office by the next above administrative authority. \nWhile the officers belonging to Group/ Service/Cadre controlled by the Establishment \nDivision shall apply and be granted leave as provided for in rule 38, copies of \nnotifications granting leave to such officers shall invariably be endorsed to Establishment \nDivision. Where a Ministry/Division required a substitute in place of the officer \nbelonging to the Groups/Services/Cadres controlled by the Establishment Division who is \ndesirous of proceeding on leave of duration of 90 days or more, leave may be granted \nafter consulting the Establishment Division. \n \n2. \nIn the case of grant of leave to a Secretary General, Secretary or Acting \nSecretary to the Federal Government, or to Additional Secretary/Joint Secretary Incharge \nof a Ministry/ Division or Heads of department in BPS-22 and civil servants of equivalent \nstatus serving as heads of the autonomous and semi-autonomous bodies/corporations \nunder the administrative control of the Federal Government, the following procedure will \nbe followed:– \n(i) \nThe application for leave on full pay upto a period of 30 days will be \nsubmitted through the Minister to the Prime Minister for orders and a copy \nof the notification granting leave shall be endorsed to the Secretary, \nEstablishment Division. \n(ii) \nThe application for leave on full pay for a period of more than 30 days \nwould be submitted through the Secretary, Establishment Division by the \nMinister to Prime Minister for obtaining the Prime Minister‘s orders. \n \n3. \nThe Provincial Governments will continue to exercise the powers to grant \nleave, including leave ex-Pakistan, upto 120 days to the officers of *All Pakistan Unified \nGrades/Services/Cadres working under them. Applications for leave in excess of 120 \ndays shall be referred to the Establishment Division. \n \n4. \nThe Establishment Division shall be consulted prior to the grant of leave \nto officers of the *APUG and OMG for a period exceeding four months. \n \n5. \nWhen an officer is transferred from one department to another, no leave \nshould be sanctioned to him by the department from which he is transferred. In such \ncases, leave can be allowed only by the authority under whose control the transferred \nofficer has to go. \n \n6. \nMinistries/Divisions are to ensure compliance of the above instructions \nalso by the Attached Departments, Subordinate Offices, Autonomous/ Semi-autonomous \nBodies/Corporations under their administrative control.  \n[Reviewed by Establishment Division‘s O.M. No.10/22/83-R.2, dated 18-11-1985  \nvide Establishment Division‘s O.M. No.10/13/2001-R.2, dated 01-03-2001] \n                         \n*All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-1973, \nhave been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions issued on \nthe subject from time to time were mutatis mutandis amended.   \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 491          \n \n \nSl.No. 6 \nGrant of Leave to Government Servants for the Period Spent in Giving Evidence \nOtherwise than on Behalf of the State in a Criminal/Civil Case not Connected with \ntheir Official Duties  \n \nA question has arisen as to whether a government servant who is summoned by a \ncourt of law to give evidence otherwise than on behalf of the State is to be treated on duty or \non leave. It has been decided in consultation with the Ministry of Finance that in such cases \nthe Government Servant concerned should be granted leave. \n[Authority.- Estt. Division‘s O.M. No. 846/59-E, XII, dated 17-11-1959]. \n \n7.1 \nGrant of Leave to Officers Transferred to Other Posts  \n \nIt has been decided that, in future, an officer transferred to another post, either in \nthe Federal Secretariat, its Attached or Subordinate Offices, or to a post under a Provincial \nGovernment on reversion from the *Centre, should not be allowed leave for any period, \nexcept by the authority to whose control he is transferred. \n[Authority.- Estt. Division‘s O.M .No.6 (21)/60-E.IX, dated 8-10-1960]. \n \n7.2 \nSanction and Notification of Leave of  \nOfficers Transferred to Other Posts \n \nDoubts have arisen as to who should sanction and notify the leave in the case of \nofficers referred to in Establishment Division Office Memorandum No.6(21)/60-E.IX, dated \nthe 8th October, 1960. The intention is that after the date of issue of transfer orders, leave \nshould be allowed and notified only by the authority under whose control the officer \ntransferred has to go. \n[Authority.- Estt. Division‘s O.M. No. 8/20/60-F.I, dated 30-11-1961]. \n \n \n8.1 \nGrant of Extraordinary Leave (Leave Without Pay)  \nunder Rule 9 of the Revised Leave Rules, 1980 \n \nIt is clarified after consultation with Law and Justice Division, Establishment \nDivision and Auditor General of Pakistan that EOL of five years is admissible to a \ngovernment servant for each ‘spell of' ten years of continuous service. If, however, a civil \nservant has not completed ten years of continuous service on each occasion/time, EOL \nwithout pay for a maximum period of two years may be granted at the discretion of the head \nof his Ministry/Division/ Department. \n \n2. \nThe maximum leave availed during one continuous period should also not \nexceed 5 years. \n \n3.  \nThe cases already decided by the Ministries/Divisions need not be  \nre-opened. \n[Authority:- Finance Division‘s Notification No.F.1(68)/R.4/84, dated 02-07-1991] \n \n                         \n*Federal Government. \n\nPage - 492             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n8.2 \nGrant of (EOL) Without Pay and Conversion  \nof EOL into Another Kind of Leave  \nThe following special features of the EOL need to be kept in view while dealing \nwith such cases:- \n(i) \nThe pay and allowances are inadmissible during the EOL. Annual \nincrements also are inadmissible under FR-26. \n(ii) \nThe period of the EOL is not counted towards pension under CSR 361. \n(iii) The EOL can cover a period of unauthorized absence; either under an \nadministrative order vide rule 9(3) of Revised Leave Rules 1980 or on a \ncourt‘s directions. \n(iv) The period of EOL is not considered as period spent on duty under FR-9 \n(6). \n \n2. \nDue to the special characteristics of EOL stated above, no rule has been \nframed for its conversion into another kind of leave retrospectively because it not only \ninvolves payment of salary for the previous EOL period but would also involve change in \nthe directions/orders of the authority. Moreover, a Government Servant under rule 24 of \nRevised Leave Rules 1980, has been given the option to apply for any kind of leave. The \nleave sanctioning authority has no power to change the nature of leave. This option, once \nexercised by the government servant, is considered final. Sometimes, cases for \nretrospective conversion of EOL into another kind of leave are moved on the basis of \nCSR 232 (3) despite the fact that this rule does not specifically deal with EOL. Similarly, \nGovernment decision (3) under FR-87 cannot be used for conversion of EOL into another \nkind of leave because the said rule governs the leave salary. In the light of foregoing, it \nhas been decided that EOL cannot be converted into any other kind of leave, \nretrospectively. \n[Authority:- Finance Division (Regulation Wing)‘s O.M. No.F.1(12) R.4/97,dated 7-1-2002] \n \n8.3 \nEmployment of Government Servants with  \nInternational Organizations, Foreign  \nGovernments on the Basis of Leave DUE/EOL \nMinistries/ Divisions/Provincial Governments have to obtain, through Establish-\nment Division, approval of the competent authority in case of employment of \nGovernment Servants with International Organizations/UN Specialized Agencies/Foreign \nGovernments on the basis of leave due/EOL. Ministries/Divisions/Provincial Governm-\nents must ensure compliance with the existing requirement to obtain clearance of all such \ncases of employment of Government Servants (BPS-17 and above/equivalent) with \nInternational Organizations/UN Specialized Agencies/Foreign Governments from the \nSSB* and approval for BPS-20 and above officers from the Prime Minister. \n \n2. \nThe cases of officers in BPS-16 and below/equivalent may be approved by \nthe administrative Secretary of the Ministry/Division.   \n[Authority:- Establishment Division‘s O.M. No.1/65/90-T.IV, dated 11-07-2000] \n                         \n* Special Selection Board. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 493          \n \n \nSl.No.9 \nGrant of Special Leave to Khuddam-ul-Hajjaj \n‗Khuddam-ul-Hajjaj‘, (servants of the pilgrims) who remain away from their \nrespective duties to work as khuddam, (servants) may be granted special leave on full pay \nfor that period outside their leave account. \n[Authority:- Finance Division‘s O.M. No.F.1(15) R.4/82, dated 11-08-1982] \n \n10.1 \nLeave Reserve under the Section Officers'  \n \nScheme and its Proper Utilization \n \nThe posts of Section Officers, Assistants, Stenotypists, Upper Division Clerks \nand Lower Division Clerks created under the Section Officers' Scheme include posts in the \nleave reserve which is equal to ten percent of the sanctioned strength in those grades. The \nposition in regard to the utilization of the leave reserve and of filling up of the leave vacancies \nin the *grades in which leave reserve has been provided, is as follows:- \n(i) \nNo leave vacancy in the *grades in which leave reserve has been provided, \nshould normally be filled. \n(ii) \nIn case there is a deficiency in the *grades in which leave reserve has been \nprovided, or where the number of persons on leave is in excess of the \nnumber of persons actually available in the leave reserve and it is difficult for \nthe Ministry concerned to discharge its responsibilities efficiently without \nadditional staff, officiating arrangements may be made as a special case, after \nconsulting the Financial Adviser in the case of non-gazetted staff and the \nMinistry of Finance in the case of Gazetted officers. \n(iii) All officers and staff employed in the *grades in which leave reserve has \nbeen provided should be asked, towards the end of each calendar year to \nindicate the approximate date on which and the period for which they wish \nto proceed on leave during the next year.  On the basis of the information \nso collected, a leave programme for the year should be prepared in such a \nway that, at any given time, the number of persons on leave does not, as far \nas possible, exceed the leave reserve in the *grade concerned. The officer \nand staff available against the leave reserve would thus be available to \nattend to the work of those granted leave. If there are occasional gaps when \nthe number of officers/staff wishing to proceed on leave is less than the \nleave reserve, the services of the officers/staff available as leave reserve may \nbe utilized for special items of work which the Ministry may be called upon \nto undertake, the clearance of arrears in overworked Sections or re-arranging \nand weeding the records of the Ministry. \n                         \n BPS/Post(s). \n\nPage - 494             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n(iv) Leave reserve should be treated as an integral part of the *grades \nconcerned and the persons who are appointed against that reserve should \nnot be labelled as such. The work in a Ministry or Division should, \nhowever, be divided in such a way as to facilitate the proper utilization of \nleave reserve on the lines suggested above. \n \n(2)  This issues with the concurrence of the Ministry of Finance. \n[Authority.- Estt. Division‘s O.M. No.3/1/60-SR, dated 1-2-1961]. \n \n10.2 \nLeave Reserve Section \n \nThe review of the staff position carried out by the Management Services Wing has \nrevealed that practically all Ministries/Divisions have converted Leave Reserve Section \nOfficers into regular Sections by assigning to them specific items of work which are of \nregular nature. It defeats the very objective for which Leave Reserve has been created. \n \n2. \n In order to ensure the proper utilization of the Section Officers and their \nancillary staff in the Leave Reserve, it has been decided  that  following  arrangements  \nshould  be made in various Ministries/Divisions:- \n \n(i) \nExperienced Section Officers along with their ancillary staff who could \ndispose of all types of cases, should be selected to work as Leave Reserve \nOfficers, and no regular work should be assigned to them ; \n \n(ii) \nThe Leave Reserve Section Officer(s) at Rawalpindi /Islamabad or Karachi \nshould be attached directly with the Secretary or other senior officer(s) at the \nstation; and \n \n(iii) When not employed in leave vacancies, the Section Officers should, along \nwith their ancillary staff, attend to the difficult cases of other Sections which \nmay be assigned to them by the Secretary or the senior officer(s) with whom \nthey have been attached. \n[Authority.- Estt. Division‘s O.M. No.3/1/60-C-III, dated 4-10-1961]. \n \n10.3 \nUtilization of Leave Reserve Section \n \nIt is obligatory on the Ministries/Divisions to observe the instructions contained in \nthe Establishment Division Office Memoranda No. 3/1/60-SR, dated the 1st February, 1961, \nand No. 3/1/60-C.II, dated the 4th Oct., 1961 regarding the utilization of Leave Reserve \nSection Officers. In this connection, it may be mentioned that in their meeting held on the \n14th November, 1961, the ‗Standing Committee for Consideration of Ideas for Improvement \nin Administration‘ observed that the Leave Reserve Officers were primarily to be used for \nthe purpose for which they were meant and should not be absorbed in the normal \norganisation of the Ministries and that when not employed against leave vacancies they \nshould be used as a striking force to deal with arrears in any section or sudden pressure of \nwork. In view of this, the Ministry of Commerce, etc. are requested to re-organize their \nSections in such a way as not to entrust the Leave Reserve Section Officers with regular \nSections.  However, if they require any additional post of Section Officer they should take up \nthe matter in the normal way. Attention in this connection is also invited to the Establishment \nDivision's Office Memorandum No. 5/34/59-SR, dated the 13th February, 1961 (Annex) \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 495          \n \n \nregarding procedure for creation/abolition of posts of Section Officers. \n[Authority.— Estt. Division‘s O.M. No.3/1/60-C-III, dated 5-2-1962]. \n(ANNEX) \n[Copy of Establishment Division O.M No. 5/34/59-SR dated 13th February, 1961]. \n \nProcedure for creation/abolition of posts of Section Officers: For some time past, \nthe Establishment Division have been considering the question of issuing sanction letters \nregarding the creation of posts of Section Officers. It has now been decided in consultation \nwith the Ministry of Finance that such sanction letters should be issued by the administrative \nMinistries concerned in the usual manner. \n \n2. \nIt has further been decided that prior concurrence of the Establishment \nDivision should invariably be obtained before any additional post is created or any existing \npost is abolished in the cadre of the Section Officer. \n10.4 \nFilling-up of Vacancies on Proceeding  \nof Section Officers on LPR  \n \nIt has since been decided in consultation with the Ministry of Finance that leave \nvacancies caused due to Section Officers proceeding on leave preparatory to retirement, may \nbe filled in accordance with the rules. \n[Authority.- Estt. Division‘s O.M. No. 3/1/60-C.III, dated 6-4-1962]. \n \n10.5 \nLeave and Training Reserve \n \nA Leave Reserve equal to ten percent of the duty posts in the Section Officers \nGrade has been provided to each Ministry/ Division. Instructions regarding the utilization of \nthe services of Section Officers in this Reserve are contained in the Establishment Division \nOffice Memoranda No. 3/1/60-SR, dated  the 1st February, 1961 and  No. 3/1/60-C.III, dated \nthe 4th, October 1961 and 5th February, 1962.  These instructions, inter alia, provide that \nLeave Reserve Section Officers should not be absorbed in the regular sections of the \nMinistries.  However, it has been observed that with the passage of time these instructions \nhave been lost sight of by almost all the Divisions who have converted the Leave Reserve \ninto regular Sections. The result is that when any Section Officer proceeds on leave, no \nLeave Reserve Section Officer becomes available to attend to his work. This has defeated the \nvery purpose for which the Leave Reserve was created, i.e., to have a pool of Officers whose \nservices could immediately become available without any dislocation when any Section \nOfficer proceeded on leave. \n \n2.  \nIn addition to the Leave Reserve, each Division has been provided with a \nTraining Reserve, equal to ten percent of the duty posts in the Section Officers‘ Grade. This \nreserve is mainly intended to accommodate the Section Officers (Probationers) after the \ncompletion of their training at the Secretariat Training Institute and till their absorption \nagainst regular vacancies on the successful completion of their probationary period. The \nofficers in this Reserve are also required to attend to the work of those Section Officers who \nproceed on training (e.g. to the S.T.I., the NIM and training courses abroad etc.). \n\nPage - 496             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nEstablishment Division's Office Memorandum No. 2/2/62-CIII, dated the 30th November, \n1962 refers in this connection. It is observed that like the Leave Reserve, the Training \nReserve has also been absorbed in the regular set-up of the Divisions. Therefore, this also has \nmilitated against the very concept of having a Training Reserve with the result that \nMinistries/Divisions are usually unable to make available their officers for training when \nrequired to do so on the plea that arrangements against the resultant vacancies cannot be \nmade. This obviously retards the process of training of Section Officers which is so \nnecessary for improving efficiency in the Secretariat. \n \n3.  \nIn order to ensure proper utilization of the Leave and Training Reserves, all \nthe Ministries are requested to review the position and limit the number of their regular \nSections to the number of duty posts in the Section Officers Grade sanctioned for them. \n[Authority.- Estt. Division‘s O.M. No.3/1/60-C-III, dated 17-6-1967]. \n \n11.1 Grant of Study Leave Outside Pakistan \n \nThe grant of study leave outside Pakistan admissible under F.R. 84 read with \nAppendix No. 9 of F.R. & S.R. Volume II was held in abeyance. Subject to the conditi-\nons laid down in the succeeding paragraphs the ban imposed on the grant of study leave \nis lifted. \n  \n2. \nIn the case of professors, teachers and professional experts like engineers \nand doctors, study leave may be granted subject to the usual conditions provided \nnecessary facilities in the particular field of study are not available in Pakistan. \n \n3. \nIn the case of other Government Servants, study leave should be granted, \nin consultation with the Financial Adviser concerned, in exceptional cases, after it has \nbeen established that the proposed course of study shall be beneficial in relation to the \nfunctions of the Ministry/Division etc. and that suitable and/or equivalent facilities for \nsuch a study are not available within the country. \n[Authority:- Finance Division‘s O.M No.F.10(3)-R-I/65, dated 20-09-1966]. \n \n11.2 \nStudy Leave for L.L.M. (Shariah and Law)  \nCourses of Islamic University Islamabad  \nUnder F.R. 84 read with Appendix 9 of F.Rs. & S.Rs Vol.II that study leave is \nadmissible to permanent officers in BPS 16 and above for the study of scientific, \ntechnical or similar problems, or to undertake special courses of instruction.  The study \nleave may be granted to permanent officers of  BPS 16 and above to study the course of \nL.L.M. (Shariah & Law) introduced by the Islamic University, Islamabad, subject to the \nlimit and other conditions as laid down in Appendix 9 of F. Rs & S. Rs Vol. II and orders \nissued thereunder. \n[Authority:-Finance Division‘s O.M. No. F.1(39)R-4/81-801, dated 17-12-1981]. \n \n \n \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 497          \n \n \n \n11.3 \nStudy Leave Rules Prescribed \nby the President (F.R. 84)*  \n \nStudy leave may be granted as additional leave to Government servants for the \nstudy of scientific, technical or similar problems, or in order to undertake special courses of \ninstruction. \n \n2.  \nThese rules are not intended to meet the case of Government Servants \ndeputed to other countries at the instance of Government, either for the performance of \nspecial duties imposed on them or for the investigation of specific problems connected with \ntheir technical duties.  Such cases will continue to be dealt with on their merits under the \nprovisions of Rules 50 and 51 of the Fundamental Rules. \n \n3.  \nThe rules shall apply to the Department of Archaeology, Public Health and \nMedical Department, Botanical Survey, Civil Veterinary Department, Factory Departments, \nGeological Survey of Pakistan, Agricultural Department, Meteorological Department, \nRailways Division (Traffic, Locomotive & Engineering Branches), Education Department, \nPakistan Public Works Department, Pakistan Forest Institute and National Council for \nConservation of Wild Life (except in respect of continental tours, to which special rules apply). \n \n4.  \nThe rules may be extended by the authorities empowered to sanction study \nleave to any Government Servant, including a Government Servant of a Provincial Service, \nnot belonging to any of the departments mentioned above, in whose case if the sanctioning \nauthority is of the opinion that leave should be granted in the public interest to pursue a \nspecial course of study or investigation of a scientific or technical nature. \n \n5.  \nThe powers granted by these Rules to the Government of Pakistan or to local \nGovernments may be delegated by them to the Ambassador for Pakistan subject to any \ncondition they may think fit to impose. \n \n6.  \nExtra leave on half pay for the purpose of study leave may be taken either in \nor outside Pakistan.  It may be granted to a Government servant of any of the Departments \nnamed above by the Local Government under whom he is serving provided that when a \nGovernment Servant borne permanently on the cadre of one Province or department is \nserving temporarily in another Province or department the grant of leave is subject to the \nconditions:— \n \n(a) \nthat the sanctioning authority can take local arrangements to carry on his \nwork in his absence; and \n \n(b) \nthat the sanction of the Province or department to which he is permanently \nattached is obtained before leave is given. \n \n7.  \nStudy leave should not ordinarily be granted to Government servants of less \nthan five years' service or to Government servants within three years of the date at which \n                         \n* See FR 84 at pages 127-128, Compilation of FRs and SRs Vol. I, First Edition (Second Reprint), 1978. SR 22 \nabove is at Appendix 9 (FR 84), Vol. II, pages 65-68, Appendices & Forms, Second Edition Revised (corrected \nupto September, 1985 of the book ibid). \n\nPage - 498             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nthey have the option of retiring, or, if they have the option of retiring after 25 years' service, \nwithin three years of the date at which they will complete 25 years' service.  Nor should it be \ngranted to Government Servants who are about to retire on proportionate pension. \n \n8.  \nMinistries and Divisions of the Government of Pakistan may grant study \nleave to Government Servants under their administrative control, subject to the restrictions \nwhich apply to the powers of a Local Government. \n \n9.  \nThe study leave should be granted with due regard to the exigencies of the \npublic service. In no case should the grant of this leave, in combination with leave other than \nextraordinary leave or leave on medical certificate, involve absence of a Government servant \nfor more than forty-eight months from regular duties nor should it be granted with such \nfrequency as to remove him from contact with his regular work or to cause cadre difficulties \nowing to his absence on leave. The study leave if taken on different occasions, shall not \nexceed forty-eight months in entire service of a Government servant. \n \n10.  A Government servant whose study leave in combined with any other kind of \nleave should be required to take his period of study leave at such a time as to retain, at its \nconclusion, a balance of other previously sanctioned leave sufficient to cover the period \nspent in returning to duty. \n \n11.  When a Government servant has been granted a definite period of study leave \nand finds subsequently that his course of study will fall short of the sanctioned period to any \nconsiderable extent, his absence from duty should be reduced by the excess period of study \nleave unless he produces the assent of the sanctioning authority in Pakistan to his taking it as \nordinary leave. \n \n12.  Except as provided in Rule 13, all applications for study leave should be \nsubmitted with the Audit Officer's certificate to the Head of the Department through the \nprescribed channel and the course or courses of study contemplated and any examination which \nthe candidate proposes to undergo should be clearly specified therein. If the course of study is \nabroad the Head of the Department should also forward to the Ambassador for Pakistan a copy \nof the approved programme of study. If it is not possible for the Government servant to give \nfull details, as above, in his original application, or if, at leaving Pakistan he wishes to make any \nchanges in the programme which has been approved in Pakistan, he should submit particulars \nas soon as possible to the Ambassador for Pakistan. In such cases he should not unless prepared \nto do so at his own risk, commence the course of study, nor incur any expenses in connection \ntherewith, until he receives approval to the course through the Ambassador. \n \n13.  (1) Government servants on leave ex-Pakistan who wish to convert part of \nthe leave into study leave or to undertake a course of study during leave, should before \ncommencing study and before incurring any expenses in connection therewith, submit a \nprogramme of their proposed course of study to the Ambassador for Pakistan.  The \nprogramme should be accompanied by an official syllabus of the course, if one is available, \nand by any documentary evidence that the particular course, or examination, has the \napproval of the authorities in Pakistan. In the absence of such evidence the programme may, \nif approved by the Ambassador, be proceeded with, but no study leave allowance will be \nadmissible until the concurrence of the authority concerned in Pakistan is received. \n                         \n Amended vide Finance Division (Regulation Wing) Notification No. F.1(2)R.4/2003 dated 5-6-2004. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 499          \n \n \n \n(2)  Government servants on leave ex-Pakistan who desire to have it extended for \npurposes of study under these Rules, should address the Ambassador for Pakistan but in \naddition to furnishing a statement of proposed study they must support their application with \ndocumentary evidence of their having obtained the approval of the authorities concerned in \nPakistan to their applying for an extension of leave. They must also produce documentary \nevidence of the concurrence of the authority concerned in Pakistan to the grant of study leave \nor study allowance or both. \n \n14.  No course of study will be recognized as qualifying for the grant of study \nallowance, or for study leave for any other purpose, unless it has been approved in at least \nbroad outline by the sanctioning authority in Pakistan in accordance with Rules 12 and 13 \nabove, and unless, in cases where it has not been found possible to submit full particulars to \nthe authorities in Pakistan, it has been approved in detail by the Ambassador before it is begun. \n \n15.  A study allowance will be granted for the period spent in prosecuting a \ndefinite course of study at a recognized Institution or in any definite tour of inspection of any \nspecial class of work, as well as for the period covered by any examination at the end of the \ncourse of study. In no case will subsistence allowance be granted in addition to study \nallowance and ordinarily travelling expenses will not be paid, but in exceptional cases claims \nwill be considered on their merits by the Government of Pakistan or the Local Government. \n \n16.  Study allowance will be admissible up to 14 days for any period of vacation.  \nA period, during which a Government servant interrupts his course for his own convenience, \ncannot be considered as vacation.  Study allowance may be given at the discretion of the \nGovernment of Pakistan or a local Government for any period up to fourteen days at one \ntime during which the officer is prevented by sickness duly certified by a medical \npractitioner from pursuing the sanctioned course of study.  In the case of a Government \nservant retiring from the service without returning to duty after a period of study leave, the \nstudy allowance will be forfeited. If the Government servant is under civil leave rules the \nstudy leave will be converted into ordinary leave to the extent of the ordinary leave standing \nto his credit at the date of retirement. Any balance of the period of study leave mentioned \nabove which cannot be so converted will be excluded in reckoning service for pension. \n \n17.  Government servants granted study leave are ordinarily required to meet the \ncost of fees paid for courses of study. In exceptional cases, the Government of Pakistan or \nthe Local Government will be prepared to consider proposals that such fees should be paid \nby Government. \n \n18.  On completion of a course of study a certificate on the proper form (which \nmay be obtained from the Ambassador), together with certificates of examinations passed or \nof special study shall be forwarded to the authority which sanctioned the leave.  In the case \nof a definite course of study at a recognized Institution, the study allowance will be payable \nby the Ambassador or in Pakistan, as the case may be, on claims submitted by the \nGovernment servant from time to time, supported by proper certificates of attendance. When \nthe programme of study approved under Rule 12 does not include or does not consist entirely \nof such a course of study, the Government servant shall submit to the Ambassador or to the \n\nPage - 500             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nauthority in Pakistan which sanctioned his leave, as the case may be, a diary showing how \nhis time has been spent, and a report indicating fully the nature of the methods and \noperations which have been studied, and including suggestion as to the possibility of \napplying such methods or operations to Pakistan. The sanctioning authority in Pakistan will \ndecide whether the diary and report show that the time of the Government servant has been \nproperly employed, and will determine accordingly for what period the study allowance \nreferred to in Rule 15 may be granted. \n \n19.  Study leave will count as service for promotion and pension, but not for \nleave. It will not affect any leave which may already be due to a Government servant; it will \ncount as extra leave on half average pay and will be taken into account in reckoning the \naggregate amount of leave on half average pay taken by the Government servant towards the \nmaximum period admissible under the Fundamental Rules. \n \n20.  During study leave a Government servant will draw half pay. A Government \nservant may, subject to the approval of the proper authorities being obtained as required by \nRule 12 or 13, undertake or commence a course of study during leave on average pay, and, \nsubject to Rules 15 and 16, draw study allowance in respect thereof, provided that study \nallowance is not drawn for an aggregate period exceeding two years during the entire service \nof a Government servant.  This rule applies to military officers in civil employment taking \nleave under the Fundamental Rules. \n \n21.  On an application for study leave abroad being sanctioned by a Local \nGovernment, it should inform the Ambassador of the particulars of the case. It will be \nnecessary for the Government servant concerned to place himself in communication with the \nAmbassador, who will arrange any details and issue any letters of introduction that may be \nrequired. \n[Authority.- Finance Division‘s Notification No. S.R.O. 923(I)/85, dated 8-9-1985  \npublished in gazette of Pakistan, Extraordinary dated 1-10-1985]. \n \n12.1 \nCasual Leave – Grant of Maximum Leave at a Time  \n \nAmount of Casual Leave admissible during a calendar year and the maximum at a \ntime. It has been decided that Casual Leave upto a maximum of 20 days in a calendar year \nmay be granted to the staff employed in the offices of the Federal Government. \n[Authority.- Home Affairs Division‘s O.M. No.34/27/48-Public, dated 13-3-1948]. \n \n \n12.2 \nGrant of Casual Leave at a Time \n \n Under the existing orders, 20 days' Casual Leave is admissible during a calendar \nyear, and the maximum amount that can be allowed at a time is 10 days in the case of \nmembers of staff and 15 days in the case of officers.  It has now been decided that 15 days' \ncasual leave at a time may be granted to the members of staff also. This rule may be relaxed \nat the discretion of the Head of Department in special circumstances in the case of officers as \nwell as members of staff. \n \n2.  \nIt has also been decided that Ministries, Departments, etc., should be more \nliberal in the grant of casual leave.  Although casual leave cannot be claimed as a matter of \n                         \n Compilation of FR&SR, Vol I, Part IV, Chapter 10. FR 84 read with Appendix 9. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 501          \n \n \nright, it should be granted invariably unless the presence of an officer is absolutely necessary \ne.g. in an emergency or in very extraordinary circumstances. \n[Authority.- Home Affairs Division‘s O.M. No.9/2/53-Public, dated 12-8-1953]. \n \n12.3 \nSpreading of Casual Leave \nOver Two Years  \n \nA question has been raised whether casual leave can be granted within the \nprescribed limit at one time in such a manner as to spread it over 2 years, i.e. some portion of \nit in one calendar year and the rest in the following year in one stretch.  It has been decided \nthat a Head of Department may grant casual leave in one spell within the prescribed limit so \nas to debit a part of it against the account of one calendar year and part of it against the \naccount of the following calendar year, provided leave is due.  For instance, if a person take \n15 days casual leave on the 22nd December and has to his credit 10 days casual leave in that \nyear, there will be no objection if 10 days leave is debited against that credit and the \nremaining 5 days are debited to the account of the following year.  In other words, he would \nbe deemed to have taken 10 days casual leave at the end of that year and 5 days leave in the \nbeginning of the next year. \n[Authority.- Home Affairs Division‘s O.M. No.9/1/56-Public, dated 9-8-1956]. \n \n12.4 \nCombination of Casual Leave with Holidays  \n \nSome doubts have been raised regarding the combination of casual leave with \nholidays.  After careful consideration of the matter it has been decided that: \n \n(a) \ncasual leave may be prefixed or suffixed to a closed or optional holiday, \n \n(b) \ncasual leave may be sandwitched in between two closed or optional \nholidays. \n \n2.  \nHowever, if a closed or an optional holiday falls between two days of casual \nleave it should also be counted as a casual leave. \n[Authority.- Home Affairs Division‘s O.M. No.9/1/53-Public, dated 24-4-1953]. \n12.5 \nProcedure for Grant of Casual Leave  \nto the Secretaries to the Government  \nand Heads of Departments  \n \nA question has been raised as to who should grant leave to Secretaries to the \nGovernment of Pakistan. \n \n2.  \nAccording to item 48 in Appendix 13 of the Fundamental and Supplementary \nRules-Volume II, the Ministries have been delegated full powers to grant leave to a gazetted \nGovernment Servant not in foreign service. \n \n3. \n In accordance with the above rule, the Secretary as the official head of the \nDivision is empowered to grant leave to his subordinates. It is not, however, clear as to who \nis the appropriate authority for grant of leave to the Secretaries. Under the Rules of Business, \n1973, the Minister, who is the next higher authority, is mainly concerned with policy matters \nand does not ordinarily pass executive orders himself.  Normally, such cases have to be \n\nPage - 502             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nsubmitted for the President's orders.  In order to avoid frequent references to the President, \nthe following procedure has been laid down:- \n \n (i) \nThe Minister-in-Charge may grant casual leave upto 10 days to a Secretary to \nthe Government of Pakistan on behalf of the President and the Establishment \nDivision should be informed in such cases. \n \n(ii) \nAll cases of casual leave beyond 10 days and cases of earned leave upto a \nperiod of 1 month will be submitted through the Minister to the President for \norders under intimation to the Establishment Division. \n  \n(iii) Leave applications of Secretaries for a period of more than 1 month would be \nendorsed by the Minister to the Establishment Division for obtaining the \nPresident's orders. \n \n4. \nThe above instructions may please be brought to the notice of all concerned \nfor strict compliance. \n[Authority.- Estt. Division‘s O.M.‘s No. 23 (I)/69-AI, dated 18-3-1969]. \n \n12.6 \nProcedure for Grant of Casual  \nLeave to Secretaries \n \nReference Establishment Division's O.M. No. 23(1)/ 69-A.I. dated 18-3-1969.  \nWith immediate effect, the following procedure shall be observed for grant of casual \nleave to a Secretary General, Secretary or Acting Secretary to the Federal Government or \nto Additional Secretary/Joint Secretary Incharge of a Ministry/Division:— \n(i) \nIn cases of leave upto ten days, the Minister-in-Charge may sanction the \nleave and intimation to that effect given to the Secretary, Establishment \nDivision by the Ministry/Division concerned. \n(ii) \nIn cases of leave beyond ten days, the leave application shall be submitted by \nthe Minister-in-Charge to the Prime Minister for orders and if the leave is \nsanctioned, an intimation to that effect shall be given to the Secretary, \nEstablishment Division by the concerned Ministry/Division. \n \n2. \nThe above instructions may be brought to the notice of all concerned for \ncompliance. \n[Authority.— Estt. Division‘s O.M. No.10/22/83-R. 2, dated 18-11-1985]. \n12.7 \nGrant of Casual Leave to Heads  \nof Departments and Subordinate \nOffices \n \nA reference is invited to the Establishment Division letter No. D-671/ 71-F.I, dated \nthe 13th July, 1971, in which Ministries/ Divisions were requested to inform the \nEstablishment Division about the present practice followed in regard to the method of \n                         \n Prime Minister. \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 503          \n \n \nappropriation of casual leave by the Heads of their Attached Departments and Subordinate \nOffices. From the replies received, the Establishment Division has observed that no uniform \npractice is being followed in this regard. While some officers appropriate their own casual \nleave without reference to the Ministry/Division concerned, and take permission only when \nthey have to leave the station, others simply inform the Ministry/Division after the casual \nleave has been availed of. The question of laying down a uniform policy in this regard has \nbeen examined in the Establishment Division and the following instructions are issued for \ncompliance:- \n \n(1) \nThe Heads of Attached Departments/Subordinate Offices should obtain, as \nfar as possible, prior approval of the Ministry/Division concerned before \navailing themselves of the casual leave, when the purpose thereof could be \nforeseen in advance. \n \n(2) \nIn case of unforeseen and urgent circumstances when the casual leave is \nrequired for one or two days and it is not possible to obtain prior permission, \nhe may avail of the leave and send leave application to the authority concerned \nimmediately, and may also, if possible, inform the authority on telephone. \n \n(3) \nIn special circumstances when even the procedure mentioned at (2) above \ncannot be followed, the officers should appropriate their own casual leave \nand inform in writing, the officer concerned in the Ministry/Division as early \nas possible. \n \n2.  \nAs regards the status of officers in the Ministries/Divisions administratively \nconcerned to whom the Heads of Attached Departments/ Subordinate Offices should apply \nfor casual leave, the normal procedure for applying to the next higher officer should be \nfollowed. For example, if the Head of the Department/Subordinate Office enjoys the status \nof Deputy Secretary to the Federal Government or is of equivalent rank, he may apply to the \nJoint Secretary of the Ministry/Division concerned and so on. \n[Authority.- Estt. Division‘s O.M. No. D-671/71-F.I, dated 29th December, 1972]. \n \n12.8 \nAbsence from Office Due to Curfew  \nto be Treated as Casual Leave \n \nDuring curfew/emergency, such absence should be treated as Casual Leave but not \ndebited to the causal leave account. \n[Authority:- Establishment Division‘s O.M. No.8/2/69-F.1, dated 12-03-1969] \n \n12.9 \nGrant of Casual Leave Ex-Pakistan \n \nIt has been decided that the authority competent to grant leave to a Government \nServant can also permit him to avail himself of casual leave ex-Pakistan in special \ncircumstances subject to the condition that the limit of 20 days casual leave as prescribed is \nnot exceeded. \n[Authority:- Home Affairs Division‘s O.M. No.9/10/54-Public, dated 27-01-1955] \n \n\nPage - 504             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \n \n12.10 Grant of Casual Leave to Government  \nServants Deputed Abroad \n \nAccording to the administrative instructions in Para V (2) of Appendix 3 of the \nFundamental and Supplementary Rules, Volume II, casual leave must not be granted to a \nGovernment Servant so as to cause evasion of the rules regarding return to duty.  Similarly, \naccording to Government Order under F.R 51-A, the grant of return passage to Pakistan on \nconclusion of deputation abroad is conditional on the official's return to duty forthwith on the \nconclusion of the deputation, unless the arrangement to the contrary effect had been specially \npermitted at the time the deputation closes, or is about to close, and the proposed leave is \nbegun. A question had been raised as to whether in view of these instructions, the grant of \ncasual leave to a Government Servant deputed outside Pakistan on temporary official duty or \non training, either before the commencement or after the expiry of the sanctioned period of \ndeputation, which, would have the effect of extending his stay outside Pakistan, would be in \norder.  It is clarified that although there is no absolute bar on the grant of casual leave outside \nPakistan in such cases, it should, ordinarily be discouraged and should be allowed only in \nexceptional circumstances. \n[Authority:- Finance Division‘s O.M. No.F.8 (7)-R.2 (Rwp)/61, dated 17-11-1961] \n \n12.11 Grant of Leave to Officers in BPS-22  \nother than Secretaries and Heads of  \nDepartments in BPS-22 \n \nThe Secretaries of Ministries/Divisions sanction leave to officers in BPS-22 and \nequivalent, other than Special Secretaries and Heads of Departments in BPS-22, posted \nunder their respective charge. \n \n2. \nAll orders passed in exercise of the powers as delegated, should invariably \nbe endorsed to Establishment Division. \n[Authority:- Establishment Division‘s O.M. No.10/15/2000-R.2, dated 29-10-2001] \n \n \n13.1 Grant of Leave to Secretaries, Heads of  \nDepartments and Heads of Autonomous/ \nSemi-Autonomous Bodies/Corporations \nThe following procedure for grant of leave to Secretaries to Federal \nGovernment, Heads of Departments and Autonomous Bodies shall be followed:– \n(i) \nAll requests for grant of leave on full pay (LFP) including leave ex-\nPakistan, to Secretaries of Ministries/Divisions, Heads of Departments in \nBPS-22, and Heads of Autonomous Bodies in M-I shall be submitted to \nMinister Incharge of the respective Ministry/Division who will be \ncompetent to grant LFP subject to title. \n(ii) \nAll requests for leave from officers mentioned at (i), should also suggest \nspecific arrangements for entrusting the work of the Secretary or Head of \nDepartment or Autonomous Body, as the case may be, during the period \nof leave. The Minister may approve for a maximum period of three \n\n CHAPTER-5             ESTACODE (EDITION-2021)                      Page - 505          \n \n \nmonths following temporary arrangements for entrusting the work of the \nofficer proceeding on leave to another officer: \n(a) \ncurrent charge of the duties of the post may be given to the most \nsenior officer available within the organization, and  \n(b) \nwhere an officer of an appropriate seniority and background is not \navailable within the organization, the work may be entrusted to \nanother officer of the same status working under the charge of the \nMinister. \n(iii) All requests for grant of LFP to Heads of Departments in BPS-21 and \nbelow and Heads of Autonomous Bodies in M-II and M-III, shall be \ndecided by the Secretary of the respective Ministry/Division. \n(iv) All orders passed in exercise of the powers delegated at (i), (ii) and (iii) \nabove should invariably be endorsed to Establishment Division. \n[Authority:- Establishment Division‘s O.M.No. 10/15/2000-R.2, dated 08-04-2000] \n13.2 \nGrant of Leave to Secretaries, Heads of  \nDepartments and Heads of Autonomous Bodies \nReference Establishment Division‘s instructions regarding grant of LFP \nincluding leave ex-Pakistan to Secretaries of Ministries/Divisions, Head of Departments \nin BPS 22 and Heads of Autonomous Bodies in M-I issued vide its O.M No. 10/15/2000-R.2, \ndated 8.4.2000. Sub para (i) of the aforesaid instructions read as under: \n―(i)  All requests for grant of LFP including leave ex-Pakistan, to \nSecretaries of Ministries/Divisions, Head of Departments in BPS \n22, and Head of Autonomous Bodies in M-I shall be submitted to \nMinister Incharge of the respective Ministry/ Division who will be \ncompetent to grant LFP subject to title‖. \n \n2. \nSecretaries of the Ministries/Divisions concerned are competent to grant \nLFP to Heads of Departments in BPS 21 and below and Head of Autonomous Bodies in \nM-II and M-III. Secretaries of the Ministries/Divisions have also been authorized to grant \nleave to officers in BPS 22 and equivalent other than Heads of Departments in BPS 22 \nposted under their respective charge vide Division‘s O.M No. 10/15/2000-R-2, dated \n29.10.2001. \n \n3. \nProcedure for visits abroad by Government officials has been prescribed \nseparately vide Cabinet Division‘s D.O. Letter No. F.9-148/2002-Min, dated 19th \nFebruary, 2003. According to para 2 of the said instructions, visits abroad by the \nSecretaries/Additional Secretaries Incharge of the Ministries/ Divisions and Head of \nAutonomous/Semi-Autonomous Bodies and Corporations in MP-I Scale shall require \nprior approval of the Prime Minister. \n \n4. \nA question has arisen as to whether *LFP including leave ex-Pakistan to \nSecretaries/Additional Secretaries Incharge of the Ministries and Head of Departments in \n                         \nLeave on Full Pay.  \n\nPage - 506             ESTACODE (EDITION-2021)                     CHAPTER-5              \n \nBPS 22 and Heads of Autonomous Bodies in MP-I Scale shall be granted by the Minister \nIncharge or such leave would require approval of the Prime Minister. \n \n5. \nThe matter has been considered. It is accordingly clarified that grant of \nLFP* including leave ex-Pakistan to Secretaries/Additional Secretaries Incharge of the \nMinistries/Divisions, Head of Departments in BPS 22 and Head of Autonomous in MP-I \nScale shall be granted by the Minister Incharge. Whereas, for official visits abroad only \ni.e. participation in international conferences, meetings, seminars, workshops etc. by the \nSecretaries/Additional Secretaries Incharge of the Ministries/Divisions, Heads of \nDepartment in BPS 22 and Heads of Autonomous Bodies in MP-I Scale, the prior \napproval of the Prime Minister shall be required. \n[Authority.— Estab. Div‘s OM No. 10/15/2000-R.2., dated 30th March, 2006]. \nSl.No. 14 \nExpeditious Processing of Cases Where a Medical Authority Certified that a \nGovernment Servant is Permanently Incapacitated for Service \n \nAccording to the provisions contained in FR 10-A, the competent authority is \nempowered to retire, from service, a government servant, if a medical authority certifies \nthat the government servant is permanently incapacitated for further service. The cases of \nsuch government servants are to be processed expeditiously. As such, Ministries/ \nDivisions may process such cases expeditiously for seeking orders of the competent \nauthority. \n[Authority:- Establishment Division‘s O.M. No.14/2/95-R.2, dated 18-10-2000] \nSl.No. 15 \nEmployment of Government Servants with NGOs or Private Organizations within \nPakistan \nRefer to Establishment Division‘s of even number dated 11-06-2001 on the \nsubject cited above and to state that the competent authority has been pleased to desire \nthat existing policy regarding grant of permission to Government servants to work with \nNGOs/private sector organizations, firms, establishments or persons on leave/EOL basis \nallowed through Establishment Division‘s O.M.No.F.9/4/66-E.5 (DMG), dated 11-06-\n2001 is cancelled forthwith. Further, the Government Servants who have already been \ngranted such permission/leave etc. be advised to report back for duty as soon as their \nleave/existing contract with private employers expire.  \n2. \nMinistries/Divisions are requested to bring the above policy decision in the \nnotice of attached departments/sub-ordinate offices under their administrative control for \nstrict compliance with immediate effect. \n[Authority:- Establishment Division‘s O.M.No.F.9/4/99-E.5(DMG) dated 28th August,2002]. \n___________________ \n                         \n*Leave on Full Pay.  \n\nCHAPTER 6   \n \n \n \n \n \n \n \n \n \n \nTRANSFERS, POSTINGS AND  \nROTATION  \n(507-508) \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 509 \n \n \nCHAPTER 6 \n \nTRANSFERS, POSTINGS AND ROTATION \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n  \nI. POSTING & TRANSFER \n  \n \n1.1 \nGeneral Conditions Regarding Postings, Transfers and Deputation\n515 \n \n1.2 \nPolicy Guidelines for Postings/Transfers of Officers ........................\n515-516 \n \n1.3 \nNormal Tenure of Posting ......................................................................\n516-517 \n \n1.4 \nNormal Tenure for an Officer on the Same Job/Post ..............................\n517 \n \n1.5 \nPosting of Officers in Pakistan Missions Abroad ...................................\n517-518 \n \n1.6 \nGuidelines for Selection of the Officers for Posting Abroad in \nPakistan Missions....................................................................................\n518-519 \n \n1.7 \nUniform Treatment of Officers Proceeding Abroad to Pursue Higher \nStudies .....................................................................................................\n519 \n \n1.8 \nUniform Treatment of Officers Proceeding Abroad to Pursue Higher \nStudies .....................................................................................................\n520 \n \n1.9 \nProcedure for Selection of Candidates for Appointment in Pakistan \nMissions Abroad .....................................................................................\n520 \n \n1.10 Seeking Reversion to Lower Post for Posting Abroad ...........................\n521 \n \n1.11 Authorities Empowered to Make Postings and Transfers of Officers \nand Staff ..................................................................................................\n521 \n \n1.12 Postings and Transfers of Officers who hold the Status of Joint \nSecretary to the Federal Government .....................................................\n522 \n \n1.13 Instructions on Visits Abroad .................................................................\n522 \nII. WEDLOCK POLICY \n \n2.1 \nWedlock Policy  ......................................................................................\n523 \n \n2.2 \nPosting of Serving Husband/Wife at the Same Station ..........................\n523-524 \n \n2.3 \nPosting of Unmarried Female Government Servants at the Place of \nResidence of Parents/Family ..................................................................\n524-525 \n \n2.4 \nPosting of Married Female Government Servants at the Place of \nResidence/Posting of Their Husbands Who are Not in Government \nEmployment ............................................................................................\n525-526 \n \n2.5 \nStandard Operating Procedure (SOP) for Disposal of Cases of \nDeputation Under Wedlock Policy .........................................................\n526-527 \nIII. ROTATION POLICY \n \n \n3.1 \nRotation Policy For  PAS/PSP Officers .........................................\n528-533 \n \n3.2 \nPolicy Guidelines for Foreign Appointments and Postings in \nPakistan Missions Abroad and Against Pakistan’s Seats in \nInternational, Multilateral, Bilateral and Regional Organizations, \nFORA and Bodies ...................................................................................\n533-534 \n \n \n \n \n \n\nPage - 510                            ESTACODE (EDITION-2021)                             CHAPTER-6     \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \nIV. IMPLEMENTATION OF TRANSFER/POSTING ORDER \n \n \n4.1 \nImplementation of Transfer Orders of Officers ................................\n4.2 \nPosting and Transfer of Officers .......................................................\n \n4.3 \nSurrender of Section Officers Without Issue of Notification by \nEstablishment Division .....................................................................\n535 \n535 \n \n536 \n \nV. GRANT OF LEAVE \n \n5.1 \nGrant of Leave to Transferred Officers........................................\n537 \n \n5.2 \nGrant of Leave and Notification of Transferred Officers .......................\n537 \n \n5.3 \nCharge Report by Officers Proceeding on Transfer ...............................\n537 \n \nVI.  DIPLOMATIC STATUS TO CIVILIAN OFFICERS \n \n \n6.1 \nDiplomatic Status to Civilian Officers of Other Ministries/ Division\n538 \n \n6.2 \nPremature Transfer of Government Servants Between Pakistan and \n \nPakistan Missions Abroad ......................................................................\n538-539 \n \nVII. APPLICATIONS FOR SERVICES AND POSTS             \nRULES, 1966 & INSTRUCTIONS \n \n \n7.1 \nGovernment Servants (Applications for Services and Posts)  Rules,\n540-542 \n \n7.2 \nFailure of the Provincial Governments and Federal Ministries/ \nDivisions to Inform the F.P.S.C. about Withholding of \nApplication Within One Month of the Closing Date Not to \nAffect the Candidate's Selection/Appointment .................................\n543 \n \n7.3 \nRecruitment of Candidates on a Pay Higher Than the Minimum \nScale of the Post ................................................................................\n543-544 \n \n7.4 \nModifications in Requisitions Placed with FPSC..............................\n544-545 \n \n7.5 \nChange in Requisition for Recruitment Placed with the FPSC .........\n545 \n \n7.6 \nRevised Requisition Form for Direct-Recruitment Through the \nCommission ......................................................................................\n545-549 \n \n7.7 \nGrant of Starting Salary to Candidates after Selection by the \nFederal Public Service Commission .................................................\n549-550 \n \n7.8 \nRecruitment to Posts in BPS 16 and Above ......................................\n550 \n \n7.9 \nGeneral Instructions for Submission of Applications for Various \nPosts- \nCompetitive \nExamination-Number \nof \nChances \nfor \nGovernment Servants who are in Grade-16 and Below .........................\n550-551 \n \n7.10 Right of Government Servants to Apply for Higher Posts in Other \nOffices .....................................................................................................\n551 \n \n7.11 Applications of Section Officers ................................................................\n552 \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 511 \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n7.12 Appropriate Authority for Forwarding of Applications Through \nProper Channel........................................................................................\n552 \n \n7.13 Avoidance of Delay in Forwarding Applications of Government \nServants to the F.P.S.C............................................................................\n552-553 \n \n7.14 Competitive \nExaminations/Selections \nHeld \nby \nF.P.S.C.-\nApplications of Departmental Candidates ..............................................\n553 \n \n7.15 Practice \nof \nWithholding/Forwarding \nof \nApplications \nof \nDepartmental  Candidates to F.P.S.C......................................................\n553 \n  \nVIII. (A) TRANSFER TO FOREIGN SERVICE  \n \n  \nIN PAKISTAN: DEPUTATION \n \n \n8.1 \nExplanation of the Term \"deputation\" ..............................................\n554 \n \n8.2 \nDeputation of Government Servants – Period of Deputation .................\n554-556 \n \n8.3 \nDelegation of Powers in Regard to Deputation of Government \nServants ............................................................................................\n556-557 \n \n8.4 \nDeputation of Government Servants .................................................\n557 \n \n8.5 \nDeputation Period – Absorption of Deputationists .................................\n557-559 \n \n8.6 \nDeputation of Government Servants – Normal Period of Deputation \nand Extension ..........................................................................................\n559-560 \n \n8.7 \nTerms and Conditions of Deputation of Civil Servants ....................\n560 \n \n8.8 \nDeputation Not a Method of Appointment .............................................\n560-561 \n \n8.9 \nDeputation of Government Servants – Procedure for Extension ............\n561-562 \n \n8.10 \nTerms and Conditions of Deputation of Civil Servants  .........................\n562-565 \n \n8.11 \nTerms and Conditions of Deputation of Civil Servants to Foreign \nService in Pakistan ..................................................................................\n566 \n \n8.12 Instructions to Regulate Cases of Transfers/Deputation of Staff from \nOne Office to Another ............................................................................\n566-570 \n \n9.1 \nGrant of Deputation Allowance ..........................................................\n570-571 \n \n9.2 \nClarification About Deputation Allowance ............................................\n571 \n \n9.3 \nBar Against the Use of the Term \"Deputation Allowance\" ....................\n571-572 \n \n10.1 \nRight of Reversion to Temporary Government Servants ................\n572 \n \n10.2 Reversion of Probationers Undergoing Training at the Civil Services \nAcademy to Their Former Post...............................................................\n572 \n \n10.3 \nReversion of Deputationists ....................................................................\n572-575 \n \n\nPage - 512                            ESTACODE (EDITION-2021)                             CHAPTER-6     \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n10.4 \nLien of Government Servants – Objective and Administrative \nImplications ............................................................................................\n575 \n \n10.5 \nProcedure for Confirmation of Deputationists........................................\n575-576 \n \n10.6 \nConfirmation of Deputationists by Borrowing Offices ..........................\n576 \n \n10.7 \nCounting of Period of Formal Promotion Towards Increment on \nReversion to Parent Office ......................................................................\n576 \n \n11.1 \nApplication of Section Officers for Ex-Cadre Posts ..........................\n576-577 \n \n11.2 \nDeputation of Section Officers Against Other Posts ..............................\n577-578 \n \n11.3 \nGazetted and Non-Gazetted Technical Services ....................................\n578 \n \n12.1 \nDeputationists from Provincial Governments ...................................\n578-579 \n \n12.2 \nChange in Terms and Conditions of Deputationists ...............................\n579 \n \n12.3 \nRuling Regarding Employees from Provinces/Authority on \nDeputation to Federation ........................................................................\n579 \n \n12.4 \nConvention Between the Federal Government and the Provincial \nGovernments ‘Inter-Se’ Regarding Terms and Conditions of \nDeputationists .........................................................................................\n580 \n \n12.5 \nAppointment of Provincial Government Employees Against BPS 17 \nand Above Posts Under the Federal Government ..................................\n580-581 \n \n12.6 \nPosting on Deputation .............................................................................\n581 \n \n12.7 \nDecision on Leave, or Deputation or for any other Purpose out of \nCadre Position .........................................................................................\n581 \n \n12.8 \nDeputation of Officers/Staff in Gilgit Baltistan of the Federation/ \nProvinces and Vice Versa .......................................................................\n581 \n \n12.9 \nBar Against Asking Officers by Name for Posting in \nCorporations/Autonomous Bodies .........................................................\n582 \n13 \nBar Against Allowing Officers to go on Deputation Against Lower \nPosts  \n582-583 \n \n14.1 \nBenefit of Promotion in Parent Cadre while in Foreign Service ......\n583 \n \n14.2 \nDrawal of Rewards, Remuneration and Other Concessions Not \nSpecifically Sanctioned...........................................................................\n583-584 \n \n15.1 \nRecovery of Leave Salary and Pension Contribution in Respect of \n584-585 \n \n15.2 \nProcedure for Recovery of Leave Salary and Pension Contributions ....\n585-586 \n \n15.3 \nRecoveries of Dues from Government Servants in Foreign \nExchange \n586 \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 513 \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n  \nVIII. (B) TRANSFER TO FOREIGN SERVICE  \n \n  \nOUT OF PAKISTAN: DEPUTATION \n \n \n16.1 \nReceiving or Soliciting Direct Offers of Appointment from Private\n587 \n \n16.2 \nAdequate Circulation of Vacancy Notice – View of Special \nSelection Board .......................................................................................\n587 \n \n16.3 \nDecisions by Special Selection Board ....................................................\n588 \n \n16.4 \nCirculation of Vacancy Notices ..............................................................\n588 \n \n16.5 \nCirculation of Job Descriptions ..............................................................\n588 \n \n17.1 \nFunctions of the Special Selection Board ...........................................\n589 \n \n17.2 \nProcedure for Submission of Cases to S.S.B ..........................................\n589-590 \n \n17.3 \nSparability Certificate .............................................................................\n590 \n \n17.4 \nRequirement of Second Approval by S.S.B ...........................................\n590-591 \n \n17.5 \nClearance for Posting Abroad or on Deputation ....................................\n591 \n \n18.1 \nStandard Terms and Conditions of Service for Government Serva\n591-593 \n \n18.2 \nMaximum Period of Employment Abroad ................................................\n593 \n \n18.3 \nExtension in Deputation – Decision by Special Selection Board ...........\n594 \n \n18.4 \nExtension in the Deputation of Officers Posted in Pakistan Missions \nAbroad ....................................................................................................\n594 \n \n18.5 \nOption of Premature Retirement by Deputationists Abroad ...................\n594 \n \n18.6 \nDeputation Against Pakistani Posts Abroad ...........................................\n595 \n \n18.7 \nDeputation Against Pakistani Posts Abroad – Proposal for \nReplacement ...........................................................................................\n595 \n19 \nSOPs For Recalling  of Officers posted on Deputation against \nPakistan’s Positions Abroad............................................................................\n595-596 \n \n20.1 Deputation of Pakistanis in International Organisations as Short-T\n596 \n \n20.2 \nConsultancy Assignment ........................................................................\n597 \n \n20.3 \nProcedure for Deposit of Consultancy Fee .......................................\n597 \n \n21.1 \nPolicy Concerning Promotion of Civil Servants on Deputation  Ab\n597-598 \n \n21.2 \nPolicy Governing Civil servants on Deputation Abroad ........................\n598-599 \n \n \n \n\nPage - 514                            ESTACODE (EDITION-2021)                             CHAPTER-6     \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n21.3 \nSize of Family Members of Serving Personnel Selected for \nSecondment Abroad ..........................................................................\n599 \n \n21.4 Size of Family Members of Serving Personnel Selected For \nSecondment Abroad ..........................................................................\n600 \n \n21.5 \nSize of Family Members for Secondment Abroad ............................\n600 \n \n21.6 Deputation Abroad Beyond Five Years and Placement in Static List ....\n600-601 \n \nIX. SERVICE IN INTERNATIONAL AGENCIES \n \n \n22.1 Publicity of Vacancies in International Agencies, Foreign Governm\n602 \n \n22.2 Deputation of Defence Officers in Civil : Requisition by Name .......\n602 \n \n22.3 Civil Servants (Service in International Organization) Rules,2016 ......\n603-607 \n \n22.4 Deployment of Police Personnel in UN Missions .................................\n608-609 \n \n \n \n______________ \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 515 \n \n \nCHAPTER 6 \nTRANSFERS, POSTINGS AND ROTATION \nI.   POSTING & TRANSFER \n \n1.1 \nGeneral Conditions Regarding Postings, \n \n \nTransfers and Deputation- F.R. 15 \n \n(a)  \nThe Governor-General may transfer a Government servant from one post to \nanother; provided that, except– \n(1) \non account of inefficiency or misbehaviour,  \n \n \nor  \n(2) \non his written request, \n \na Government servant shall not be transferred substantively to, or, except in a \ncase covered by rule 49, appointed to officiate in, a post carrying less pay \nthan the pay of the permanent post on which he holds a lien or would hold a \nlien had, his lien not been suspended under rule 14. \n(b)  Nothing contained in clause (a) of this Rule or in clause (13) of Rule 9 shall \noperate to prevent the retransfer of a Government servant to the post on \nwhich he would hold a lien, had it not been suspended in accordance with the \nprovisions of clause (a) of rule 14. \n \nGovernment decision.– Permanent transfers from a higher to a lower scale in \nanticipation of the abolition of a post are not transfers within the meaning of \nF.R. 15. \n[Authority.- Government of India, Finance Div.‘s letter No.F-452-R.I/27, dated 1-2-1928]. \n \n1.2 \nPolicy Guidelines for Postings/Transfers of Officers \n \nIt has now been decided by the President that postings/transfers of officers of \nGrade-17 and above in all Occupational Groups/Services/Ex-cadre posts, etc., will, \nhenceforth, be made according to the Rules of Business, 1973 by the respective Ministries/ \nDepartments who are responsible for their administrative control. \n \n2.  \nThe following guidelines may, however, be observed by the Ministries/ \nDepartments regarding policy concerning transfers:— \n(1) \nTransfer between Pakistan and foreign countries should normally be made \nonly after 3 years. If an officer is required to be transferred earlier than 3 \nyears, the orders of Establishment Division are required to be obtained.  \n                                                          \n President/Prime Minister. \n BPS. \n\n  Page - 516                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n(2) \nOfficers should not be transferred as a result of their taking leave for short \nperiods for rest and recreation for which only acting arrangements should be \nmade. \n(3) \nOrdinarily 3 months notice should be given to government servants who are \ntransferred from one station to another to enable them to plan their affairs. \n \n3.  \nThe above instructions may be passed on to departments under the \nadministrative control of the Division/Ministry. \n[Authority.- Establishment Secretary‘s D.O. letter No.1/24/78, C.P., dated 30-9-1978]. \n \n1.3 \nNormal Tenure of Posting \n \nIt has been observed that government instructions with regard to normal tenure for \nan officer on the same job/post issued from time to time are not being followed with the \nresult that in some Ministries/Divisions/Departments, officers have continued to work on the \nsame desk for unduly long periods. The position has been reviewed and the competent \nauthority has laid down the following criteria for posting/transfer of the officers working in \nMinistries/ Divisions and the Attached Departments/Subordinate Offices, Autonomous and \nSemi-Autonomous Organizations, under their administrative control: \n \nI. \nPOSTINGS/TRANSFERS WITHIN PAKISTAN \n \n(i) \nThe normal tenure of an officer on the same post should be three years. \n \nPosting of an officer on the same post beyond the normal tenure will \n \nrequire concurrence of the competent authority, in each  case. \n \n(ii) \nShifting of the officer may be phased in a manner that no dislocation in \nthe official work takes place due to large scale transfers. \n \n(iii) \nOrdinarily, three months notice should be given to the officer who is to be \ntransferred. Exception may, however, be made in case the officer is required \nto be shifted immediately in the public interest with the approval of the \ncompetent authority. \n \n(iv) \nOrders for premature transfers in the Ministries/Divisions/Departments of \n \nthe Federal Government should be referred to the Establishment Division; \n \nand in the Autonomous/Semi-Autonomous Organizations to the \n \nadministrative Ministry concerned. \n \n(v) \nThese instructions will not strictly apply to technical and professional \n \nofficers/experts recruited for particular posts. However, posting/ transfer \n \nof such officers may also be rotated in their parent departments/cadres as \n \nfar as possible in accordance with the rules of the post. \nII. \nPostings/Transfers to Pakistan Missions Abroad (Other Than Posts \nAdministered by Ministry of Foreign Affairs) \n \n(i) \nPosts in foreign missions abroad should be filled on the basis of detailed job \ndescriptions to be prepared by the controlling Ministry; \n \n(ii) \nThe controlling Ministry should prepare a panel of suitable officers for the \npost; \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 517 \n \n \n \n(iii) The panel of suitable officers should be considered by a Committee of the \ncontrolling Ministry including a representative of the Establishment Division; \n \n (iv) The recommendations of the Committee should be considered by the Special \nSelection Board; and  \n \n  (v) The recommendations of the Special Selection Board should be submitted to \nthe competent authority for approval. \n \n2.  \nMinistries/Divisions are requested to proceed further in the matter of \npostings/transfers as above and bring these instructions to the notice of all departments, \noffices, autonomous/semi-autonomous bodies and corporations under their control for strict \ncompliance. \n[Authority.— Estt. Division‘s O.M. No.10/10/94-R.2, dated 22-3-1994]. \n \n1.4 \nNormal Tenure for an Officer on the Same Job/Post \n \nIt has been observed that a number of officers remain at the same desk for \nconsiderable period of time.  This arrangement is not administratively desirable as the \nofficers holding the same post for a long time tend to develop rigidity in the outlook and \nideas and do not view the problems with the same objectivity as they normally should. It is, \ntherefore, essential that officers should not be allowed to remain on the same job for any \nlength of time. Normal tenure for an officer on the same post should be three years and \nshould not exceed five years in any case. \n \n2. \nThe above orders apply not only to the Ministries and Divisions but also to \nall kinds of organizations, including the Attached Departments and Subordinate Offices as \nwell as autonomous bodies and corporations under the administrative control of the various \nFederal Ministries/Divisions. \n \n3.  \nAs regards the technical officers/experts, if they have been recruited for the \nsame post in which they are working, the orders referred to above will not apply.  However, \nif it is possible to rotate such officers, this may be done. \n[Authority.- Establishment Secretary‘s d.o. letter Nos.27/370-F.1, dated 4-11-1970 and 30-6-1971]. \n \n1.5 \nPosting of Officers in Pakistan Missions Abroad \n \nRefer to the decision of the Competent Authority in the Chief Executive Secretariat \non the above subject and to say that the Chief Executive of Pakistan shall be the approving \nauthority for all appointments/postings against posts in BS-17 and above, pertaining to \nMinistry of Commerce, Ministry of  Labour, Manpower & Overseas Pakistanis, Ministry of \nInformation & Media Development and for posts at the strength of other Ministries/ \nDivisions in Pakistan Missions abroad. \n \n2. \nThe Special Selection Board constituted with the approval of the \nCompetent Authority in respect of officers in BS-17 and above, shall continue \nfunctioning as at present. The recommendations of the S.S.B. will be placed before the \nChief Executive for final approval as mandated by the policy guidelines vide this \n\n  Page - 518                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nDivision‘s O.M. of even number dated 28-12-1981 for posting in Pakistan Mission \nabroad. \n \n3. \nThe authorities to approve cases of deputation/employment abroad with \nInternational Organization/Foreign Governments shall continue to be the same as notified \nvide this Division‘s O.M No.1/25/99-T-IV, dated February 12,2000. \n \n4. \nThese instructions may be circulated for strict compliance. \n[Authority:—Establishment Division‘s O.M. No.4/7/81-T-IV dated 25-06-2001]. \n1.6 \nGuidelines for Selection of the Officers for  \nPosting Abroad in Pakistan Missions \n  \nThe President has been pleased to approve the following guidelines for selection of \nofficers for posting abroad in Pakistan Missions:— \n1. \nPosts will be filled on the basis of detailed job descriptions to be prepared by \nthe controlling Ministry. \n \n2.  \nThe controlling Ministry will: \n \n \n(a) \nprepare a panel of suitable officers for the post on the basis of job \ndescription from amongst the officers working in or controlled by the \nMinistry; \n \n \n(b) \n[The Ministries /Divisions shall invite nominations and process the \napplications at their own for selection of officers against their posts in \nPakistan Missions abroad in accordance with Guidelines laid down in \nthe Establishment Division‘s OM No. 4/7/81-T-IV dated 28-12-1981. \nCases for consideration of the Special Selection Board shall be \nsubmitted to the Establishment Division by concerned Ministry / \nDivision, complete in all respects, as usual. The Establishment \nDivision shall remain member on the selection board of the Ministry \nand Special Selection Board (SSB)].  \n3.  \nThis panel will be considered by a Committee in the Ministry/Division which \nexercises administrative control of the posts to be filled. The Committee shall \ninclude a representative of the Establishment Division. \n4.  \nThe Committee will select, after due scrutiny, a panel of three officers against \neach post, taking into consideration the following factors:- \n(a) \nThe selectee fulfills the requirements of the post as detailed in the \njob description. \n(b) \nThe selectee is in the same grade as the post to be filled. Officers \nfrom higher or lower **grades will not be considered. \n                                                          \n Substituted vide Estt: Div.‘s OM No. 4/17/89-T-IV dated 8-6-2012. \n BPS. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 519 \n \n \n(c) \nThe selectee has an overall good record of service particularly during \nthe last five years of service. \n(d) \nThe selectee is, at least, a graduate or possesses the technical \nqualification required for the job. \n(e) \nPersons within promotion zone within the next 2 years should not be \nconsidered. \n(f) \nThose likely to retire during the next 4 years should not be considered. \n(g) \nAn officer should not be posted abroad more than once. \n \n \n5.  \nThe panel of three officers selected by the Committee on the above \n  \ncriteria will be submitted to the Special Selection Board for final selection \n \nincluding interview. \n6.  \nThe recommendations of Special Selection Board shall be submitted to the \nPresident for approval. \n7.  \nThe Ministries/Divisions are requested to strictly follow this procedure in \nfuture while recommending officers for posting abroad in Pakistan Missions. \n[Authority.- Estt. Div.‘s O.M.No.4/7/81-TIV, dated 28-12-1981]. \nCLARIFICATION \n \nIt is clarified that Ministries/Divisions having administrative control of the post \nshall be responsible for scrutiny of the applications/documents called directly by the Ministry \nor received through the Establishment Division in order to finalize the eligibility of the \napplicant, in the light of the above referred policy O.M. and submit case complete in all \nrespect to its Departmental Selection Committee (DSC) for consideration before sending the \nrecommendation of DSC to Special Selection Board (SSB). \n[Authority:— Establishment Division‘s O.M. No.4/7/81-T-IV dated 24-04-2012]. \n \n1.7 \nUniform Treatment of Officers Proceeding \n \n \nAbroad to Pursue Higher Studies \n \nRefer to the subject cited above and to state that Prime Minister has been \npleased to approve that Civil Servants who are selected on open merit scholarship shall \nbe dealt at par with those who are selected for Technical Assistance Programme (TAP) \nwithout differentiation or discrimination \n \n2. \nMoreover, the civil servants may be considered on duty only for one \ndegree programme at one level i.e. once each for Masters, M.Phil, Ph.D etc.  \n \n 3. \nPolicy is effective from its date of issuance (16-12-2015) and is only \napplicable to scholarships/programmes started on or after the date of issuance of \naforementioned policy.  \n \n[Authority.— Establishment Division‘s O.M No. 9/2/2014-T-III dated 16-12-2015.] \n                                                          \n Inserted vide Establishment Division‘s O.M No. 9/2/2014-T-III dated 17-03-2017. \n\n  Page - 520                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n1.8 \nUniform Treatment of Officers Proceeding  \n \n \nAbroad to Pursue Higher Studies \n \nRefer to National Assembly Secretariat‘s O.M No. G(524)/Estt.I dated 18th \nFebruary,2020 on the subject cited above and to state that Establishment Division‘s O.M \nNo. 9/2/2014-T-III dated 16-12-2015 does not provide the minimum length of service \nrequired to become eligible to avail open merit scholarship by a civil servant.  \nEstablishment Division is of the view that since a civil servant availing open merit \nscholarship programme is required to be treated on duty and doesn‘t have to earn leave \nfor adjustment of his study period against any kind of leave, therefore, requirement of \nacquiring minimum length of service may not be required. \n \n2. \nIt is pertinent to mention here that eligibility of such a civil servant is \nsubject to the condition that he/she may have completed his probation period and the \nsame has formally been terminated by the competent authority before availing the \nscholarship.  \n[Authority.—Establishment Division‘s O.M No. 9/2/2017-T-III dated 27-02-2020.] \n \n1.9 \nProcedure for Selection of Candidates for  \nAppointment in Pakistan Missions Abroad \n \nReference Establishment Division‘s O.M. of even number dated 28th December, \n1981 that in order to ensure uniformity in selection of candidates for appointment in \nPakistan‘s Missions Abroad, the following procedure be adopted by the Selection Committee \nto draw up the panel for submission to the Special Selection Board:— \n1. \nThe Selection Committee will allocate marks to be distributed as under:— \n \n \n \n \n \n \n \n \n     Marks \n \n \n (i)  Officer‘s Record \n50 \n     \n \n (ii)  Assessment by the Committee  \n50 \n \n(a)  \nInterview  \n30 \n \n(b)  Experience \n20 \n \n \n \n  \n \n     ____   \n \n \n \n                \n      \nTotal                         100 \n \n2.  \nThe evaluation of record shall be computed against the scale of 50 marks in \naccordance with the formula for overall assessment enunciated in the \nPromotion \nPolicy \ncirculated \nvide \nEstablishment \nDivision‘s \nletter  \nNo. 10(3)/81-CP-I(Pt), dated 31st October, 1982. \n \n3.  \nThe Committee will interview the candidates to assess their fitness for the job. \n \n4.  \nMarks for experience should take into account the experience and additional \nqualifications relevant to the job.  No marks need be allocated for the basic \nqualifications required for the post. \n[Authority: Estt. Div.‘s O.M. No.4/7/81-T.IV, dated 18-1-1983]. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 521 \n \n \n \n1.10 Seeking Reversion to Lower Post for Posting Abroad  \n \nInstances have come to the notice of Establishment Division where the Ministries/ \nDivisions have been found indulging in the practice of permitting the employees serving \nunder them, especially those belonging to the ministerial cadre holding posts of Private \nSecretary, Superintendent, Assistant, *Stenographer etc. to revert to the lower post with a \nview to facilitating their posting in Pakistan Missions abroad. In the recent past a few \nMinistries/ Divisions approached this Division also supporting requests of their employees \nfor reversion to lower posts for the purpose of posting abroad. \n \n2.  \nThe above matter has been given careful consideration keeping in view the \nprovisions of section 10 of the Civil Servants Act, 1973 and F.R. 15. It has been held that \nthese provisions do not lend any support to voluntary requests of officials for reversion to \nlower posts with a view to winning posting in Pakistan Missions/offices in foreign countries. \n \n3.  \nIn view of above, it is advised that the requirements of Pakistan \nMissions/offices abroad may be met by restricting selection to holders of corresponding \nposts in Ministries/Divisions. The selection for posting abroad may be made on the basis of \nseniority-cum-fitness by an ad hoc committee to be constituted specifically for the purpose. \n[Authority.- Estt. Division‘s O.M.No.4/8/85-R.6  dated 3-12-1985]. \n1.11 Authorities Empowered to Make Postings  \nand Transfers of Officers and Staff  \nOfficers in Grade 17 and Above \n \n1.  \nApart from first appointments and disciplinary measures, other administrative \npowers will be exercised by the Heads of Departments who should deal with all matters of \npostings, transfers, increments and leave, etc. except in the case of their deputies about \nwhom references will be made to government. \nOfficers in **Grade 16 \n \n2.  \nSubject to the observance of general rules regulating the strength of the \nservice, the method of recruitment (including consultation with the F.P.S.C. wherever \nrequired) and the conditions of service, the Heads of Departments will be the appointing \nauthority in respect of all services/posts under his jurisdiction and exercise full powers in \nrespect of their posting, transfer and discipline. \nOfficials in **Grade 1-15 \n \n3.  \nThe Head of the Department will be the final authority in all matters. \n[Authority.- Estt. Division‘s O.M.No.7/ 59-S.O., dated 15-1-1960 read with Sl. No. 6/A of  \nAppendix 4 of the Compilation of Fundamental and Supplementary Rules]. \n \n                                                          \n* Now Assistant Private Secretary. \n BPS. \n\n  Page - 522                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n1.12 Postings and Transfers of Officers who hold the Status \nof Joint Secretary to the Federal Government  \n \nReference Government of Balochistan letter No. 7-1/70-SOI (S&GAD), dated the \n29th January, 1974 on the subject. In cases where the appointing authority is the President/ \nFederal Government, the Provincial Government may issue only notifications of posting/ \nassumption of charge in respect of an officer after his services have been placed at their \ndisposal by the Federal Government through a formal notification.  The Federal Government \nis required to be invariably consulted before the services of an officer, whether belonging to \nProvincial Government or to the Federal Government, serving under a province, are either \nreplaced or placed at the disposal of the Federal Government. \n[Authority.- Estt. Division‘s Letter No. 35/2/74-AI, dated 9-5-1974]. \n \n1.13 Instructions on Visits Abroad \n \n \nRefer to the subject cited above and to inform that the Prime Minister has \nbeen pleased to direct as under:— \na. \nFor an officer to be nominated, the Competent Authority shall be the Secretary \nof the Division concerned except in cases of Federal Secretaries in which the \nCompetent Authority shall be the Federal Minister ; and  \nb. \nCase shall be submitted to the Prime Minister Incharge once the sponsoring \nagency has confirmed participation of the officer, after his nomination by the \nCompetent Authority as mentioned at … (a) above.  \n[Authority:— Cabinet Division‘s O.M No. 9-148/2002-Min-II dated 22-10-2020]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 523 \n \n \nII. WEDLOCK POLICY \n \n2.1 \nIn exercise of the powers conferred by sub-section (1) of section 25 of the \nCivil Servants Act, 1973 (LXXI of 1973), read with Notification No. SRO 120 (I)/98, dated \nthe 27th February, 1998, the Prime Minister is pleased to direct that the following further \namendment shall be made in the Civil Servants (Appointment, Promotion and Transfer) \nRules, 1973, namely:— \n \n2. \nIn the aforesaid Rules, in rule 20 A after sub-rule (3) the following proviso \nhas been inserted and shall deem to have always been so inserted, namely:— \n \nProvided that posting of serving husband and wife at the same station, unmarried \nfemale government servants at the place of residence of their parents/family and that of \nmarried female government servants at the place of residence/posting of their husbands who \nare not in government employment shall be exempted from the said rule. \n \nNote:— \n \nPlease see Sl.No. 1.2 Chapter-4 as Rule 20-A of Civil Servants (Appointment, \nPromotion and Transfer) Rules,1973. \n[Authority.— Establishment Division‘s SRO 375(I)/2012 dated 16-04-2012]. \n  \n2.2 \nPosting of Serving Husband/Wife  \nat the Same Station \n \nThe government has taken note of the socio-economic problems and hardship faced \nby husbands and wives in government service due to posting at different stations of duty, and \nit has been decided to prescribe the following guidelines to facilitate posting of husband and \nwife at the same station: \n \n(i) \nWhere a request is made for posting at a different station in the same \ndepartment/service/cadre in which an employee is already serving, the \nrequest may be accepted subject to availability of a post in the same BPS. \n \n(ii) \nIf a request involves temporary deputation to another department, it may be \nprocessed in consultation with the department concerned, and may be \naccepted on the prescribed terms of deputation subject to availability of a \npost in the same BPS. \n \n(iii) When a request is made for permanent transfer to absorption in another \ndepartment/agency, the request may be processed in consultation with the \ndepartment concerned, subject to the condition that in the event of permanent \ntransfer, seniority shall be determined in accordance with the Civil Servants \n(Seniority) Rules, 1993. \n \n(iv) \nIf there is a tie between two or more government servants for posting at the \nsame station in the same department/unit of an organization, the government \nservant with greater length of service may be preferred. \n\n  Page - 524                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n(v) \nRequest for posting by a spouse facing serious medical problems may be \naccorded highest priority. \n \n(vi) \nSpouses already posted at one station, including those posted on \ndeputation beyond the prescribed maximum period, may  not  normally \nbe disturbed without compelling reasons of public interest. Requests for \nextension of deputation period beyond the permissible limit may be \nconsidered with compassion if interests of public service would permit. \n2. \nThe above guidelines are subject to the following conditions:- \n \n \n(i)    \nPosting of husband and wife at the same station should not be \n \nmade by dislocation of any government servant already serving \n \nat a particular station unless his transfer is necessitated by \n \ncompelling reasons of public interest or within the framework \n \nof general policy of postings and transfers. \n \n \n(ii) \nThe prescribed selection authority should be consulted in each \n \ncase. \n \n3.  \nAll government servants whose spouses are in government service may be \nasked to furnish, at the end of every calendar year, the particulars of their spouses to their \ncontrolling Ministries/Divisions so as to facilitate maintenance of *ICP Charts and up-to-date \nmonitoring of the situation. \n \n4.  \nThe above guidelines may be circulated to the autonomous bodies under the \ncharge of Ministries/Divisions for adoption, with such modifications, as may be considered \nnecessary. \n[Authority.– Estt. Division‘s O.M.No. 10/30/97-R.II, dated 13-5-1998]. \n2.3 \nPosting of Unmarried Female Government Servants \nat the Place of Residence of Parents/Family  \n \nIt has been brought to the notice of government that unmarried female government \nservants face socio-economic and security problems when they are posted at stations other \nthan the place of residence of their parents/family. The government has taken note of this \ndifficulty and it has been decided to prescribe the following guidelines for dealing with \nrequests of unmarried female government servants for posting at the place of residence of \ntheir parents/family:— \n \n(i) \nWhere a request is made for posting at a different station in the same \ndepartment/service/cadre in which an employee is already serving, the \nrequest may be accepted subject to availability of a post in the same BPS. \n \n(ii) \nIf a request involves temporary deputation to another department, it may be \nprocessed in consultation with the department concerned, and may be \n                                                          \n* Individual Career Planning. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 525 \n \n \naccepted on the prescribed terms of deputation subject to availability of a \npost in the same BPS. \n \n(iii) When a request is made for permanent transfer to absorption in another \ndepartment/agency, the request may be processed in consultation with the \ndepartment concerned, subject to the condition that in the event of \npermanent transfer, seniority shall be determined in accordance with Rule \n4 of the Civil Servants (Seniority) Rules, 1993. \n \n(iv) If there is a tie between two or more government servants for posting at \nthe same station in the same department/unit of an organization, the \ngovernment servant with greater length of service may be preferred. \n \n(v) \nRequest for posting by an unmarried female government servant facing \nserious medical problems may be accorded highest priority.   \n \n(vi) Unmarried female government servants already posted at a station, \nincluding those posted on deputation beyond the prescribed maximum \nperiod, may normally not be disturbed without compelling reasons of \npublic interest. Requests for extension of deputation period beyond the \npermissible limit may be considered with compassion, if interests of \npublic service would permit. \n \n2.  \nThe above guidelines are subject to the following conditions:- \n \n (i) \nPosting of unmarried female government servants at the station of \nresidence of their parents/family should not be made by dislocation \nof any government servant already serving at a particular station \nunless his transfer is necessitated by compelling reasons of public \ninterest or within the framework of general policy of postings and \ntransfer. \n \n (ii) The prescribed selection authority should be consulted in each case. \n \n3.  \nIt has also been decided that the above guidelines shall also be followed \nby autonomous/semi-autonomous bodies/ corporations etc. under the control of the \nFederal Government. \n[Authority.– Estt. Division‘s O.M. No.10/30/97-R-2, dated 17-12-1999]. \n2.4 \nPosting of Married Female Government Servants at the Place of \nResidence/Posting of Their Husbands Who are Not in Government \nEmployment \n \nKeeping in view the socio-economic problems and hardships faced by husbands \nand wives in government service due to posting at different stations of duty, the \nEstablishment Division issued instructions/guidelines vide its OM No. 10/39/97-R-2, dated \n13.5.1998 and 17.12.1999 to facilitate posting of husbands and wives at the same station and \nthe posting of the unmarried female civil servants at the place of residence of then \nparents/families. With a view to facilitating those female government servants whose \nspouses are not in government service or employed in the private sector or unemployed, it \n\n  Page - 526                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nhas been decided to extend the facility to this class of government servants also to the above \nto serve at the place of residence of their spouses irrespective of whether such spouses, are \nemployed with the government, private sector, or even un-employed. \n[Authority:– Estt. Div.‘s OM No. 10/30/97-R-2, dated 21-4-2006]. \n \n2.5 \nStandard Operating Procedure (SOP) for Disposal \n \n \nof Cases of Deputation Under Wedlock Policy  \nRefer to National Assembly Secretariat‘s Office Memorandum No. 1(1)/2019-\nCom-I (Vol-V) dated 06-12-2019 on the subject conveying the recommendations of the \nStanding Committee on Cabinet Secretariat to develop Standard Operating Procedure for \ndisposal of cases of deputation in Federal Government Departments under Wedlock Policy.  \n2. \nThe following Standard Operating Procedure shall be observed for \ndisposal of cases of deputation under Wedlock Policy:— \n(i) In terms of the deputation policy of the Federal Government issued vide \nO.M No. 1/28/75-D-II/R-I dated 11-04-2000, the Secretaries of the \nadministrative Ministries/Divisions and Heads of Attached Departments and \nSubordinate Offices not below BPS-21 have been delegated powers to \napprove initial deputation of officers upto BS-19 belonging to cadres and \nposts under the administrative control for a period of three years under \nstandard terms and conditions of deputation. The   deputation policy is also \napplicable to the cases under Wedlock Policy as well. In terms of rule 6 of \nthe Civil Servants (Appointment, Promotion & Transfer) Rules,1973, the \nAuthority to approve the appointment on deputation of officers in BS-20 & \nabove is the Prime Minister.  \n(ii) After the lapse of initial three years deputation the case for further extension \nshall be referred to Establishment Division within sixty (60) days before \ncompletion of initial period of three years.  \n(iii) The case for extension under Wedlock Policy complete in all respect \nalongwith following documents should be forwarded to Establishment \nDivision for its concurrence:— \n(a) \nSinged application of the applicant.  \n(b) \nPrescribed proforma duly filled in from lending and borrowing \norganizations with signatures and official stamps in original.  \n(c) \nCopy of approval of initial period of three years deputation.  \n(d) \nNOC from the parent department.  \n(e) \nStatus of the incumbent beyond the initial/approved period of \ndeputation i.e. three years.  \n(iv) In case where the above mentioned requirements are not fulfilled or parent \ndepartment of the deputationist is not agreed to issue NOC for further \nextension of deputation under Wedlock Policy on following grounds the \nincumbent shall be repatriated to the parent department:— \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 527 \n \n \n(a) \nServices of incumbent are required in the parent department on \naccount of exigencies of services.  \n(b) \nThe department concerned cannot fill the post on regular basis on \naccount of deputation of its incumbent.  \n(c) \nNo appointment on deputation basis shall be allowed against a short \nterm vacancy.  \n(d) \nIn the event of repatriation and joining of deputationist to the parent \ndepartment the services of a person so appointed against the \ndeputation vacancy is likely to be terminated. \n(v) \nIn case where the borrowing Ministry/Division/Department is of the \nconsideration that the services of a deputationist are worth retaining in the \norganization, it may forward the case for extension in deputation under \nWedlock Policy well in time so that the process could be completed before \nthe expiry of deputation period.  \n(vi) \nNo ex-post facto approval shall be granted in belated cases for extension in \ndeputation period.  \n(vii) \nIn case where the deputation of a government servant is under normal terms \nand conditions and during such period his case is converted under Wedlock \nPolicy with the concurrence of lending and borrowing organizations.  \n(viii) In case where the government servant on deputation is promoted in the \nparent, it would be responsibility of such government servant to actualize \npromotion in accordance with the requirement of the parent department.  \n(ix) \nIn case of disciplinary proceedings, a government servant on deputation \nunder Wedlock Policy, shall liable to be repatriated to parent department \nwith the consent of borrowing organization. \n(x) \nThe cases of deputation under Wedlock Policy in respect of officers \nbelonging to Pakistan Administrative Service and Police Service of Pakistan \nshall be considered in the light of Rotation Policy for these Services.     \n[Authority.—Establishment Division‘s O.M No. 10/30/97-R-II dated 28-01-2020.] \n \n \n \n \n \n \n \n \n \n\n  Page - 528                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nIII. \nROTATION POLICY \n \n3.1 \nRotation Policy of PAS/PSP Officers \n \nArticle 240 of the Constitution provides for the All Pakistan Service(s) (APS) \ncommon to the Federation and provinces which was/were in existence immediately \nbefore the commencing day of the 1973 Constitution. Pakistan Administrative Service \n(PAS) and Police Service of Pakistan (PSP) are the only two All Pakistan Services, \nhaving sanctioned strength in BS 17 to 22 in the Federal Government, the four Provincial \nGovernments and Government of Gilgit-Baltistan (GB). Given the fact that many areas in \nthese governments are far flung, geographically dispersed, sharply differing from one \nanother culturally, linguistically and administratively, allocation of officers of the PAS \nand PSP to these governments requires careful and objective handling.  \n \n2. \nFor the purpose of ensuring a transparent, objective and equitable \nframework for transfers and postings, to and from these governments, a policy framework \nknown as ―Rotation Policy of PAS/PSP Officers‖ was introduced in the year 2000. This \nframework was amended from time to time and needed a thorough review keeping in \nview the distortions and lacunae that were noticed while implementing this policy \nframework, since its notification. This policy has been drafted keeping in view the issues, \nidentified during implementation of the existing policy, based on the broad principles that \nFederation ensures provision of adequate number of PAS/PSP officers against the \nsanctioned posts in the Federation units and the Federal Government besides ensuring \nthat all officers are provided opportunities to serve across the federating units before they \nattain the highest levels in governments. Rotation Policy, 2000 shall be replaced with \nRotation Policy,2020 under the Civil Servants Act,1973, so that rotation of officers \namong various governments becomes an unavoidable undertaking in which creation of \nexceptions is minimized. The Rotation Policy,2020 has been finalized after consultation \nwith all governments.  \nApplication and Exceptions \n \n3. \nThe applicability of this policy will be as follows: \n \na. \nThese policy provisions shall be applicable to PAS/PSP officers; \n \n b. \nThere shall be no exception to the application of the policy on any \n   \ngrounds whatsoever, including gender or marital status except \nwhere \n  \nexpressly stated;  \n \nc. \nStandard exceptions like personal hardship and spousal location, \n \nwhich are a norm in many other cadres and departments across the \n \ncountry, shall not be available to the officers of PAS and PSP, \ngiven  the primacy, priority and eminence of their service groups and \n \npositions they occupy; and  \n \nd. \nWedlock Policy shall also not be applicable to PAS/PSP officers.  \nObjectives: \n \n4. \nThe objectives of this policy are: \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 529 \n \n \n \na) \nBased on the experience of operation of existing Rotation Policy \nand the lacunae/distortions observed therein, it is important to \nensure that  all governments, are served by the PAS/PSP officers in \nvarious grades.  \n \nb) \nThe tendency of officers to remain in one government for years by \n \nbringing extraneous pressures is checked and curbed.  \n \nc) \nOnus to serve in all the governments on sanctioned posts is equitably \n \nshared by the officers of PAS/PSP.  \n \nd) \nShortage of officers in all grades, of these services, is equally \n \ndistributed among all the governments in Pakistan. \nPrinciples of Policy \n \n5. \nRotation Policy, 2020 shall regulate transfer/posting of PAS/PSP officers, \nfalling in the following categories: \n \na. \nFirst allocation, and service after completion of Specialized Training \n \nProgramme (STP), in a government other than that of an officer‘s \n \nprovince of domicile;  \n \nb. \nMandatory service in hard areas for male officers in BS-17 to 19; \n \nc. \nRotation of officers serving for long continuous periods at one \n \ngeographical location;  \n \nd. \nRationalization of shortage of officers in each grade, among all the \n \ngovernments, by transferring least rotated officers to government(s) \n \nwith highest shortage.  \nA. \nFirst Allocation \n \n6. \nFirst allocation of every PAS/PSP officer shall be made outside the province \nof his/her domicile on the basis of preferences based on seniority/merit and keeping in view \nthe vacancies in each government.  \n7. \nA male officer shall be required to serve in the provincial \ngovernment/ICT/Gilgit Baltistan until his promotion to BS-18 or for 5 years starting from the \ndate he joins the provincial government/ICT/Gilgit Baltistan after STP as AC (UT)/ ASP \n(UT), whichever is earlier; \n8. \nA female officer shall be required to serve in the provincial \ngovernment/ICT/Gilgit Baltistan until her promotion to BS-18 or for 3 years starting from \nthe date she joins the provincial government/ICT/Gilgit Baltistan after STP as AC (UT)/ASP  \n(UT), whichever is earlier. \n9. \nFor PSP officers, the one-year FC posting in BS 17 will be considered as \nperiod served in the government of initial allocation irrespective of the geographical location \nwhere the FC posting in BS 17 is undertaken.  \n10. \nNo transfer of an officer, on any ground to any provincial government/ \nICT/Gilgit Baltistan shall be allowed until his/her promotion or completion of 5 years in case \nof male officers and 3 years in case of female officers, whichever is earlier.  \n\n  Page - 530                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n11. \nPolicy provisions regarding posting of officers, under this section of the \npolicy, shall apply to batches who are inducted in PAS/PSP through CSS examination held \nin the year 2020 and onwards.  \nB. \nMandatory Service in Hard Areas \n \n12. \nEvery male PAS/PSP officer will have to serve a minimum of two years in \nthe hard areas notified by Establishment Division during service in BS 17 to 19. \nC. \nContinuous Service of 10 Years in a Government \n \n13. \nNo PAS/PSP officer of BS 20 and below shall be allowed to serve in a \nGovernment for more than 10 years continuously. In order to determine the length of period \nserved in any government: \n \na. \nThe period spend on EOL/earned leave/study leave/OSD/training/ \nforeign deputation/foreign posting shall not be considered as break \nand  will be included, for the purpose of computing the continuous \nperiod of ten years.  \n \nb. \nThe time spent by an officer on a post of the Federal Government \n \nlocated within the geographical limits of the provincial/other \n \ngovernments shall be counted towards computing his service in that \n \nprovincial/other governments shall be counted towards computing his \n \nservice in that provincial/other government.  \n \nc. \nFor the purpose of calculating a break in the continuous period served \n \nby officers currently posted in a government i.e. on the day of \n \nnotification of this Policy, following special provision shall be used: \n \n \n \n \nfor a period to be considered a valid ‗break‘ within the previous \n \nten years‘ service. an officer would have served in another \n \ngovernment, and on stations outside the geographical limits of \n \nhis/her current government, for at least one year continuously. \n \nProvided that period spent on EOL/OSD/earned leave /study \n \nleave / training/ foreign deputation/foreign posting shall not be \n \ncounted towards this one year. \n \nd. \nOnce an officer has been compulsorily rotated under this policy, and \n \nposted to a particular government, then: \n \n \n  \n(i) \nMale officer shall not return to the government of his previous \n \nten-year posting, before completing two years at stations of his \n \nposting situated outside of the geographical limits of \n \ngovernment of his ten-year posting. \n \n \n \n(ii) \nFemale officer shall not return to the government of her \n \nprevious ten-year posting, before completing one year at \n \nstations of her posting situated outside of the geographical \n \nlimits of government of her ten-year posting. \n \n \n \n(iii) \nProvided that period spent on EOL/OSD/earned leave /study \n \nleave/ training/ deputation shall not be counted towards these \n \ntwo years and one year respectively. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 531 \n \n \n \ne. \nThe current officers who have served continuously for 10 years or \n \nmore in any of the government shall be transferred to other \n \ngovernments in three phases spanning over six months each and \n \nstarting with the officers who have longest tenures in a government. \n \nFemale officers will not be relocated in the first phase but transferred \n \nin second and third phase.  \nD. \nLeast Rotated Transferred First  \n \n14. \nTo meet further shortage, the officers can be rotated even before completion \nof ten years‘ continuous service in a government on the principle of least rotated transferred.  \n \n15. \nLeast rotated will be calculated as: \n \na. \n― On the basis of the time spent posted outside the government in \nwhich the officer has served the longest. That officer will be \ntransferred first who has the lowest percentage of time spent posted \noutside the government in which the officer has served the longest in \nrelation to  \nhis total length of service.‖  \n \nb. \nThe period spent on any kind of leave/OSD/competitive scholarship/ \nforeign deputation/foreign posting shall not be considered as break \nand  will be included, for the purpose of computing the continuous \nservice in a government. \n \nc. \nThe time spent by an officer on a post of the Federal Government \nlocated within the geographical limits of the provincial/other \ngovernments shall be counted towards computing his service in that \nprovincial/other government. The only exception to this rule would \nbe the post of Directing Staff in National School of Public Policy, \nCSA and NPA, provided the officer was among the top three (03) in \nhis/her batch in the last of the mandatory trainings (NMC,SMC and \nMCMC as the case may be). \n     Illustration: \nOfficer A (BS-20) has a total of 25 years service. He has served 15 years \nin Province I, while serving 8 years in Federal Government and 2 years in \nProvince II. Thus his cumulative time spent outside the government in \nwhich he has served the longest (Province I) comes out to be 10 years (or \n40% i.e. 10/25).  \n \n \nOfficer B (BS-20) has a total of 20 years-service. He has served 11 years \nin Federal Government, while serving 4 years in Province I and 5 years in \nProvince II. Thus, his cumulative time spent outside the government in \nwhich he has served the longest (Federal Government) comes out to be 9 \nyears (or 45% i.e 9/20). \n \n \nOfficer C (BS-20) has a total of 22 years service. He has served 15 years \nin Province I, while serving 3 years in Province II, 2 years in Province III \nand 2 years in Province IV. Thus, his cumulative time spent outside the \ngovernment in which he has served the longest (Province I) comes out to \nbe 7 years (or 32% i.e. 7/22). \n\n  Page - 532                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n \nOfficer D (BS-20) has a total of 24 years, including 2 years Study \nLeave and one year deputation abroad. He has served 15 years in \nFederal Government (including one-year deputation abroad), while \nserving 3 years in Province I, 3 years in Province II (including Study \nleave) and 3 years in ICT. Thus, his cumulative time spent outside the \ngovernment in which he has served the longest (Federal Government) \ncomes out to be 9 years (or 37.5% i.e. 9/22). \n \n \nThus, the order in which these officers shall be posted to other \ngovernments will be Officer C, Officer D, Officer A and Officer B. \n16. \nGovernment may transfer any officer from any government, and post \nhim/her to any government, at any time in his/her career keeping in view the exigencies \nof governance, before completion of 10 years‘ continuous service in a government.  \n17. \nShortage of officers, alongwith the numbers required for equalizing the \nshortage ratio, in all governments viz-a-viz sanctioned posts in each grade shall be \nworked out by Establishment Division in January and July of each year.  \nEnabling Provisions \n18. \nNotwithstanding anything contained in this policy, Government may \ntransfer a BPS 21 or 22 officer from any government and may post him/her to any other \ngovernment keeping in view the exigencies of governance.  \n19. \nOfficers proceeding on any kind of leave/competitive scholarship/ foreign \ndeputation/foreign posting for a period of one year or more shall report to Establishment \nDivision before proceeding on the same.  \n20. \nGrade-wise Lists of Officers for rotation shall be prepared by \nEstablishment Division twice a year, in the months of January and July.  \n21. \nShortage of Officers, alongwith the numbers required for equalizing the \nshortage, in all governments viz-a-viz sanctioned posts in each grade shall be worked out \nby Establishment Division in January and July of each year.             \nConditions Related to Promotions \n22. \nFor the purpose of eligibility for promotion BS-19, service of at least 5 \nyears and 3 years outside of the province of domicile shall be compulsory for every male \nand female officer respectively. This condition, however, shall be applicable on the \nbatches who are inducted in PAS/PSP through CSS examination in the year 2020 and \nonwards. \n23. \nA male officer shall not be considered eligible for promotion to BS-20 by \nCentral Selection Board if he has not served in a hard area, to be notified by \nEstablishment Division, for at least 2 years during the entire career as a PAS/PSP officer. \nThis provision shall become applicable after three years from the date of notification of \nthis Rotation Policy, PAS/PSP officers having completed 14 years of service in BS-17 \nand above, after notification of this Rotation Policy, shall be rotated to hard areas based \non seniority forthwith so as the provide adequate opportunity to all officers to serve 2 \nyears in hard areas before they are due to be considered for promotion to BS-20. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 533 \n \n \n24. \nAn officer shall not be considered eligible for promotion to BS-21 by a \nCentral Selection Board if he/she was serving in a government/ within geographical \nlimits of the Government continuously for more than 10 years until he/she has been \ntransferred out of that government and has served for at least one year in another \ngovernment outside the geographical limits of the government of 10 or more years stay. \nThis provision, however, shall become applicable after two years from the date of \nnotification of this Rotation Policy. \n25. \nThese conditions related to promotion will be duly observed under rule 6 \n(1) (d) of the Civil Servants Promotion (BPS-18 to BPS-21) Rules,2019. \nANCILLARY PROVISIONS \n26. \nWedlock Policy shall not apply to PAS/PSP officers in relation of \nRotation Policy; instead, spouses shall be posted closest to places of posting of PAS/PSP \nofficers and not vice versa. \n27. \nOffices shall be allowed to retain at least one Government \naccommodation anywhere in the country for settling their families. Subject to availability \nsuitable accommodation shall be made readily available to the offices transferred to other \ngovernments.  \n28. \nHard area incentives for Balochistan & Gilgit Baltistan, as already \nnotified, shall remain intact and shall also apply to any other hard area to be notified by \nEstablishment Division with approval of the Prime Minister.  \n29. \nThe Rotation Policy 2020 shall come into force w.e.f. 1st January, 2021. \nRotation Policy, 2000, and all amendments made therein from time to time, shall be \nrepealed on the notification of this policy. However, all orders/notifications made under \nthe Rotation Policy 2000, as amended from time to time, shall continue to hold force. \n[Authority:— Establishment Division‘s Notification No. 10/02/2018-E-5 (PAS) dated 05-08-2020.] \n \n3.2 \nPolicy Guidelines for Foreign Appointments and Postings in Pakistan \nMissions Abroad and Against Pakistan‘s Seats in International, \nMultilateral, Bilateral and Regional Organizations, FORA and Bodies  \n \nThe Prime Minister has been pleased to approve the following guidelines for \nforeign appointments and postings in Pakistan Missions Abroad and against Pakistan‘s seats \nin international, Multilateral, Bilateral and regional organizations, Fora and Bodies:— \ni. \nFor the purpose of these policy guidelines, ―foreign posting‖ means and \nincludes, but is not limited to, foreign appointments and postings in Pakistan \nMissions Abroad and against Pakistan‘s Seats in International, Multilateral, \nBilateral and Regional Organizations, Fora and Bodies; but does not include \nforeign postings related to defence, intelligence and security affairs and \nforeign posts which are the cadre posts of any service, cadre or occupational \ngroup; \nii. \nThe services, cadres and occupational groups, eligible for selection against \neach foreign post, against which foreign posting is made, will be clearly \ndefined and identified by the concerned Ministry or Divisions, keeping in \nview the job description and responsibility of each foreign post vis-à-vis \nservices, cadres and occupational groups, the officers of which generally \n\n  Page - 534                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \npossess the qualification, experience and skills necessary to fulfill these \nresponsibilities efficiently; \niii. \nThe concerned Ministry or Division, in each case, shall ensure that selection \nprocess is completely transparent and absolutely merit-based. Such \ntransparency and merit shall be clearly visible from the processes, \nprocedures and practices that are adopted for selection; \niv. \nAll foreign posts that are vacant and available or are likely to become vacant \nand available within one year of the date of circulation of such vacancy, will \nbe circulated amongst the officers of the identified services, cadres and \noccupational groups, clearly specifying eligibility criteria in terms of \neducational qualifications, experience, age and so forth; \nv. \nThere shall be a precondition of passing a written qualifying test, but the test \nshall be organized by the concerned Ministry through the Lahore University \nof Management Sciences, Lahore or the Institute of Business \nAdministration, Karachi; \nvi. \nThe minimum qualifying score in the written test will be set at 60 percent; \nvii. \nCandidates qualifying the test will be called for an interview, which will be \nconducted by a committee to be constituted with the approval of the Prime \nMinister; \nviii. \n[Sixty percent weightage will be given to the written test scores and forty \npercent weightage to the interview scores; \nix. \nFifty percent passing marks in the interview, and the candidates scoring less \nthan the required threshold shall be deemed to have failed to qualify for the \nposition;] \nx. \nSuccessful candidates shall be given, in order of their merit, comprising of \nsummation of scores in written test and interview, the option to choose the \nstation of their choice from amongst circulated stations; \nxi. \nThe tenure fixed for each foreign post shall be strictly followed and will not \nbe extendable; \nxii. \nAn officer of identified services, cadres and occupational groups for any \nforeign post will be eligible for two tenures of foreign posting in his entire \nservice, provided that there shall be an intervening period of at least three \nyears between two such tenures; \nxiii. \nNo relaxation or exceptional to the above policy guidelines shall be granted \nwithout prior approval of the Prime Minister for which the concerned \nMinistry shall provide detailed justifications in a summary; and,  \nxiv. \nFailure to initiate and complete the process of selection of new officers, prior \nto completion of tenures of incumbents shall be the personal responsibility \nof the concerned Secretary.  \n \n2. \nThe Ministries/Divisions are requested to strictly follow this procedure in \nfuture while recommending officers for posting abroad in Pakistan Missions and against \nPakistan‘s seats in International, Multilateral, Bilateral and Regional Organizations, Fora \nand Bodies.  \n[Authority:— Establishment Division‘s O.M No. 4/3/2016-T-IV dated 16-02-2016]. \n                                                          \n Para-1(viii,ix) amended vide Establishment Division‘s O.M No. 4/3/2016-T-IV dated 21-10-2020. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 535 \n \n \n \nIV.  IMPLEMENTATION OF TRANSFER/POSTING ORDER \n \n4.1 \nImplementation of Transfer Orders of Officers \nAttention is drawn to office Memorandum No. 10/1/85-R.2. dated 11th \nNovember, 1985 issued by the Establishment Division whereby it was conveyed that \nunder current procedures in force the Ministries/Divisions etc. on receipt of transfer \norders of an officer were to relieve the incumbent within one week with the responsibility \nof such action lying with the head of office. In case it was not possible to relieve the \nofficer under transfer within a week, a reference was to be made to the Establishment \nDivision by the head of the Ministry/Division concerned explaining the circumstances \ndue to which it was not possible to relieve the officer and when he would be relieved.  \n2. \nThe tendency of not honouring the Notifications issued by the \nEstablishment Division puts Establishment Division in an embarrassing position besides \ncreating administrative difficulties/problems for the Ministries/Divisions where such \nofficers are being posted. It would be appreciated that whereas the Ministries/Divisions \nhave to look after their own interest only, the Establishment Division is required to \noversee the position of the postings/transfers in all Ministries/Divisions of the Federal \nSecretariat. This situation is accentuated when are faced with shortage of Section Officers \nin the Federal Secretariat.  \n3. \nIn view of the above it is re-iterated that when orders of transfer of an \nofficer serving under a particular Ministry/Division are received he should be relieved \nwithin a week‘s time. Furthermore, if the transfer of an officer is pending with your \nMinistry /Division the same may please be implemented immediately, failing which \ndisciplinary action may be taken against the officer under transfer.  \n[Authority:—Establishment Division‘s O.M No. 6/3/92-OMG-II dated 06-12-1993] \n \n4.2 \nPosting and Transfer of Officers \nThe instructions issued by Establishment Division vide O.M. No. 16/1/85-R-2 \ndated 11th November 1985 and D.O letter No. 6/3/92-OMG-II dated 6th December, 1993 \nand to the state that instances have come to the notice of the Government where \nofficers(s) on promotion or transfer to other Ministry(s)/ Division(s) are not relieved \npromptly by the offices where they were serving to enable them to take up their new \nassignments. Similarly, in certain cases, the transferred officers are not taken on \ncharge/accepted in their new assignments on one pretext or the other. This tendency of \nnot honoring Notifications issued by Establishment Division, in the public interest, \ncreates administrative difficulties/ problems for the Ministries/Divisions where such \nofficers are being posted. \n2. \nIn view of above it is once again reiterated that whenever orders of \ntransfer/posting of an officer received these should be implemented in letter and spirit. In \ncase of non-compliance Establishment Division will be constrained to take action against \nthe officers under transfer. \n[Authority:— Establishment Division‘s O.M No. 1/1/2014-OMG-II dated 24-03-2014] \n \n\n  Page - 536                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n4.3 \nSurrender of Section Officers Without Issue \nof Notification by Establishment Division  \nThe \nEstablishment \nDivision \nhave \nnoticed \na \ntendency \namong \nMinistries/Divisions that when they are not satisfied with the performance of a Section \nOfficer they surrender the officer without consulting the Establishment Division and do \nnot wait for issue of formal notification by the Establishment Division. This action \ncreates a problem for the Establishment Division because the officer report to the \nEstablishment Division and Establishment Division has to pay them salary for the period \ntill they are posted elsewhere, thus unnecessarily burdening the budget of the \nEstablishment Division. \n2. \nThe Establishment Division have decided that Ministries/Divisions should \nnot surrender Section Officers unless and until a proper notification has been issued by \nthe Establishment Division. If a Section Officer is not desired to be retained by any \nMinistry/Division, a formal request indicating specific reasons for surrender may be \nintimated in the first instance, and after issue of notification, the officer may be relieved \nfor joining his new posting. If , however, any Ministry surrenders an officer without \nwaiting for a proper notification from the Establishment Division, Establishment Division \nwill not be obliged to provide a replacement section officer to the Ministry.  \n[Authority:—Establishment Division‘s d.o letter No. 1/1/86-OMG.II. dated 20-02-1986] \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 537 \n \n \nV.  GRANT OF LEAVE \n \n5.1 \nGrant of Leave to Transferred Officers  \n \nIt has been decided that, in future, an officer transferred to another post, either in \nthe Federal Secretariat, its Attached Departments or Subordinate Offices, or to a post \nunder a Provincial Government on reversion from the charge should not be allowed leave \nfor any period, except by the authority to whose control he is transferred. \n[Authority:– Estt. Div.‘s O.M. No. 6 (21)/ 60-E.IX, dated 8-10-1960]. \n \n5.2 \nGrant of Leave and Notification  \nof Transferred Officers \n \nDoubts have arisen as to who should sanction and notify the leave in the case of \nofficers referred to in the Establishment Division‘s Office Memorandum No.6 \n(21)/60-E.IX, dated the 8th October, 1960. The intention is that, after the date of issue of \ntransfer orders, leave should be allowed and notified only by the authority under whose \ncontrol the officer transferred has to go. \n[Authority.– Estt. Division‘s O.M. No. 8/20/ 60-F.I., dated 30-11-1961]. \n \n5.3 \nCharge Report by Officers Proceeding on Transfer  \n \nOfficers proceeding on long leave, transfer or retirement are required to sign a \ncertificate of transfer of charge (Form TR-I) under Rule 114 of General Financial Rules, \nVol.-I. In cases where the transfer of charge involves assumption of responsibility for \ncash, stores, etc., the instructions laid down in rule 44 of Treasury Rules, Volume-I and \nrules 115 and 150 of the General Financial Rules, Vol.-I are followed. As regards \nmaintenance and handing/taking over of classified and accountable documents adequate \ninstructions exist vide paras 25 to 29 of the booklet ―Security of Classified Matter in \nGovernment Departments‖. \n \n2.  \nThere is, however, no institutional arrangement in the Federal Secretariat \nunder which an officer, proceeding on long leave, transfer or retirement should leave \nbehind a memorandum on matters of importance concerning his charge, for the benefit of \nthe successor. Consequently, the successor has now himself to grope and find out major \ndevelopment about various issues relating to his office, either incidentally or as and when \nthey force his attention because of their urgency or importance. This lack of institutional \narrangement could affect adversely proper perspective or continuity in the handling of \nproblems at different levels. \n \n3.  \nIt has, therefore, been decided that, apart from the procedure being \nfollowed in respect of cash, stores etc. mentioned in para 1 above, the officer proceeding \non leave, transfer or retirement should also prepare a brief note (Note to successor) \ndescribing important cases, major issues and the directions in which they are developing \nand any other matter that his successor should know. \n[Authority.- Estt. Division‘s O.M. No. F. 8/6/ 74-F.I., dated 7-2-1974]. \n \n \n \n\n  Page - 538                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nVI.    DIPLOMATIC STATUS TO CIVILIAN OFFICERS \n \n \n6.1 \nDiplomatic Status to Civilian Officers of Other Ministries/ \nDivisions Posted in Pakistan Missions Abroad \n \nIn consultation with the Ministry of Foreign Affairs it has been decided that \nfollowing formula regarding grant of Diplomatic Status shall be applicable to those \ncivilian officers of Ministries/ Divisions who are/shall be posted to Pakistan Missions \nabroad:- \n \n(1) \nSecond Secretary (Junior   \nGrade-17. \n \n       \n*Grade or any  designation  \n \n \nin future). \n \n \n \n \n(2) \nSecond Secretary  \n \n*Grade-18. \n \n \n(Senior *Grade or any  \n \n \ndesignation in future).  \n \n \n \n(3) \nFirst Secretary.   \n \nAt \nleast \n5 \nyears \nservice \nin \n*Grade-18 & cleared by the Special \nSelection \nBoard \nin \ncase \nof \nnon-FAG officers. \n \n(4) \nCounsellor. \n \n \n*Grade-19. \n \n(5) \nMinister. \n \n \n*Grade-20. \n \n2.  \nIt has also been decided that on the appointment of officers to foreign \nmissions not only their seniority in accordance with the formula but also their suitability \nfor appointment at that senior level would be taken into account. \n[Authority.- Estt. Division‘s O.M. No.4/16/80-T.IV, dated 8-10-1981]. \n6.2 \nPremature Transfer of Government  Servants  \nBetween Pakistan and Pakistan Missions Abroad \n \nIn 1958, the Establishment Division decided, in pursuance of the \nrecommendations of the Economy Committee that the transfer of officers between the \ntwo zones of Pakistan and between Pakistan and foreign countries should normally be \nmade after three years.  If a transfer was unavoidable before the expiry of this period, \nsanction of the Cabinet Secretariat (Establishment Division) should be obtained \ninvariably before the transfer orders were issued by the administrative Ministry.  The \nEstablishment Division reiterated these instructions from time to time. \n \n2.  \nThis Ministry felt that transfer of officials within the two zones of the then \nPakistan stood on an altogether different footing from transfer of officials from Pakistan \nto Missions abroad and vice versa.  The exigencies of service, such as inadequacy of staff \nfor certain types of posts, the special suitability of certain officers for certain Missions, the \nalmost continuous re-organization of Missions abroad, etc. made it well-nigh impossible to \nrigidly adhere to the principle of three years‘ tenure abroad.  However, the Establishment \n                                                          \n BPS \n Foreign Affairs Group; now Foreign Service of Pakistan. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 539 \n \n \nDivision were not agreeable to exempt this Ministry from the operation of the instructions in \nquestion. \n \n3.  \nThe Secretary (Administration) discussed the case with the Establishment \nSecretary, when the latter agreed to exempt this Ministry from the application of the said \nrestraint. It may be stated in this connection that in many cases orders of premature transfers \nare issued under the directions of the Prime Minister. In the case of Heads of Missions all \norders of appointment and recall/transfer are issued in accordance with the directives of the \nPrime Minister. \n \n4.  \nThe Establishment Secretary may kindly see for his formal concurrence in \nthe proposed exemption of this Ministry from the requirement of obtaining prior approval of \nthe Establishment Division in cases of premature transfer of officials between the Ministry of \nForeign Affairs and the Pakistan Missions abroad. \n[Authority.-  Ministry of Foreign Affairs U.O. Note No. Rules-1/3/76, dated 3-5-1976 and  \nEstt. Division  U.O. Note No. 6/2/70-CV, dated 5-5-1976]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n  Page - 540                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nVII. \nAPPLICATIONS FOR SERVICES AND POSTS RULES, 1966 & \nINSTRUCTIONS \n \n7.1 \nGovernment Servants (Applications  \nfor Services and Posts) Rules, 1966 \n \nIn exercise of the powers conferred by paragraph (a) of clause (2) of Article 178 \nand clause (1) of Article 179  of the Constitution, the President is pleased to make the \nfollowing rules, namely:- \n \n1.  \nShort title, application and commencement.– (1) These rules may be \ncalled the Government Servants (Applications for Services and Posts) Rules, 1966. \n \n(2)  They shall apply to every person who is a member of an All-Pakistan Service \nor holds any post in connection with the affairs of the federation except:- \n \n(a) \npersons to whom the Pakistan Railway Establishment Code applies; and \n \n(b) \nmembers of such Services and holders of such posts as the Federal \nGovernment may, by notification in the official Gazette, specify. \n \n(3)  They shall come into force at once. \n \n2.  \nDefinitions.– In these rules, unless there is anything repugnant in the \nsubject or context,– \n \n   (a) \n―competitive examination‖ means a competitive examination held by \nthe Federal Public Service Commission or a Provincial Public Service \nCommission for recruitment to any Service or post and includes any \nmethod whatever adopted for recruitment to the Central Engineering \nServices; and \n \n   (b) \n―temporary Government servant‖ means a person who is temporarily \nemployed in connection with the affairs of the Federation, but does not \ninclude a person employed on contract or on probation  [against a \npermanent post or as probationer of a regularly constituted service]. \n \n3.  \nManner of making applications.– No Government servant shall apply \nfor appearing at any competitive examination or for appointment to any post other than \nthe post which, he for the time being, holds except–  \n \n(a) \nfor appearing at a ministerial services competitive examination through \nthe head of the office, Ministry or Division in which he is employed; \nand \n \n(b) \nfor appearing at a competitive examination other than a ministerial \nservices competitive examination or for appointment  to a  service  or \npost to be filled otherwise than by a competitive examination with the \nprior permission in writing of the head of the office, Ministry or \nDivision in which he is employed, who may, for reasons to be recorded \nin writing, refuse such permission if he considered that such permission \nwould not be consistent with the interests of the public service. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 541 \n \n \n \n4.  \nPermission to be given or application to be forwarded not more than \ntwice.– (1) Subject to the provisions of rule 3, the applications  of,  or  permission  to,  a  \nGovernment  servant   for appearing at competitive examinations at which he is otherwise \neligible to appear shall not be withheld or refused, but in no case shall the applications be \nforwarded or permission be granted for appearing at more than two ministerial services \ncompetitive examinations during any calendar year or at more than two competitive \nexaminations other than ministerial services competitive examinations during the whole \nservice of a Government servant: \n \nProvided that a Government servant appointed on the results of a competitive \nexamination other than a ministerial services competitive examination shall not be \npermitted to apply for such examination more than once during his whole service. \n \n(2)  Subject to the provisions of rule 3, no Government servant shall apply \nmore than twice in any calendar year for, or for appearing at any test or interview for \nappointment in, or for the transfer of his services to, a service or post to be filled \notherwise than by a competitive  examination, in another office, Ministry or Division of \nthe Federal Government or under the Provincial Government or a public statutory \ncorporation.  \n \n(3)  Notwithstanding anything contained in sub-rules (1) and (2), the \napplications of, or permission to, a Government servant employed on contract for a \nspecified period, for appointment in a Service  or  post or for appearing at a competitive \nexamination test or interview, may be withheld or refused if it appears that in the event of \nselection for appointment to any Service or post pursuant to such application, or on the \nresult, of such examination, test or interview, such Government servant will have to be \nreleased before the expiry of his period of contract and that such release would not be \nconsistent with the interests of the public service. \n \n5.  \nRelease of Government servants for appointment to a better Service \nor post.– (1) Where a Government servant who applied in accordance with rule 3 for \nappearing at a competitive examination is selected for appointment on the result, of such \nexamination, his release for such appointment shall not be withheld or refused if he is a \nmember of a Service in a group and is selected for appointment to a Service in a higher \ngroup, but not to a Service in the same or a lower group.  For the purpose of this rule, the \nCentral Services are grouped in the following descending order:- \n \n1st Group \n \nCivil Service of Pakistan. \n \n \n \n \nPakistan Foreign Service. \n \n2nd Group \n \nPolice Service of Pakistan. \n \n3rd Group \n \nFinance Services eligible for the Economic Pool, viz., \nPakistan Audit and Accounts Service, Pakistan \nRailway Accounts Service, Pakistan Military Accounts \nService, Pakistan Taxation Service and Pakistan \nCustoms and Excise Service. \n\n  Page - 542                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n4th Group \n \nPakistan Postal Service (Class I) and Pakistan Military \nLands and Cantonments Service. \n \n5th Group \n \nCentral Secretariat Service (Class I) and other Class I \nServices and Posts. \n \n6th Group \n \nClass II (Gazetted) Services and posts. \n \n7th Group \n \nNon-Gazetted Services and posts. \nILLUSTRATION \n \nA Police Service of Pakistan Officer shall be released for appointment to the \nCivil Service of Pakistan or Pakistan Foreign Service, but not to any of the Finance \nServices.  A Pakistan Taxation Service Officer shall not be released for appointment to \nthe Pakistan Audit and Accounts Service; or a Pakistan Military Lands and Cantonments \nService Officer to the Pakistan Postal Service (Class I). \n \n(2)  If any person who, before his appointment to a Service of the Centre or a \npost in connection with the affairs of the Centre, had appeared at a competitive \nexamination, test or interview or applied for appointment to a Service or post, it is, on the \nresult of such examination, test or interview or pursuant to such application, selected for \nand offered appointment to a Service or post other than the one to which he belongs or \nwhich he holds, his release for such appointment, it desired by him, shall not be withheld \nor refused. \n \n(3)  Notwithstanding anything contained in sub-rules (1) and (2), release \nbefore the expiry of the period of contract of a Government servant employed on contract \nfor a specified period may be withheld or refused if such release would not be consistent \nwith the interests of the public service. \n \n6.  \nTemporary \nGovernment \nServants.– \nNotwithstanding \nanything \ncontained in these rules, the applications of, or permission to, a temporary Government \nservant for appointment to any service or post or for appearing at any competitive \nexamination, test or interview or his release on being selected for any service or post \npursuant to such application or on the results of such examination, test or interview shall \nnot be withheld or refused. \n \n7.  \nExemption.– The President may, in such cases as he thinks fit, exempt \nany Government servant or class of Government servants from the operation of, or relax \nthe restrictions imposed by, these rules. \n \n8.  \nRepeal.– The Government Servants‘ Applications for posts (Central \nServices) Rules, 1953, as amended from time to time, are hereby repealed.  \n[Authority.- Estt. Division‘s Notification No. SRO 593 (K)/66, dated 8-6-1966]. \n \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 543 \n \n \n \n7.2 \nFailure of the Provincial Governments and Federal Ministries/ \nDivisions to Inform the F.P.S.C. about Withholding of Application \nWithin One Month of the Closing Date Not to Affect the Candidate‘s \nSelection/Appointment \n \nIn the Establishment Division‘s letter No. 8/54/79/F.I(D.5) dated 5th  August, \n1980 it was requested that the applications, if submitted by Provincial Governments \nemployees through proper channel to FPSC, for posts advertised by the Commission, \nshould please be forwarded on top priority basis; and in case an application is required to \nbe withheld for any reason, the Commission should be informed within one month of the \nrespective ―closing date‖ of the applications. \n \n2.  \nThe FPSC have reported that despite the instructions issued on 5th August, \n1980, the objective has not been achieved. Several candidates, who appeared before the \nCommission on the basis of their ―duplicate/advance copy‖, have told the Commission \nthat their original applications fell a prey to the clerical redtapism in their respective \noffices, and their applications could not be forwarded to the Commission. The \nCommission have also complained that in several cases, the Provincial Governments as \nwell as the Federal Ministries/Divisions/ Departments informed the Commission about \nthe withholding of applications, after the closing date and in certain cases at a stage when \nthe employee/ candidate had even been interviewed. It will be appreciated that with such \nstate of affairs, not only the efforts of the Commission are wasted, but the talented/ \nsuitable candidates are also prevented from selection/ nomination. \n \n3. \nUnder these circumstances, it has been decided that:- \n (i) \nIf the Provincial Governments and the Federal Ministries do not inform \nthe Commission of their refusal, within one month of the ―closing date‖, it \nwill be presumed by the Commission that permission has been granted to \nthe employee/ candidate who has applied in advance; and  \n(ii) \nIn view of (i) above, if a departmental candidate/employee is selected/ \nnominated by the Commission, the parent Government/Ministry/ \nDepartment/Corporation etc. of that candidate shall be bound to relieve \nhim, to enable him to join the post for which he has been nominated. \n \n \n[Authority:– Estt. Div.‘s Letter No.8/54/79-F.1-D.(5), dated 16-8-1981]. \n7.3 \nRecruitment of Candidates on a Pay Higher  \nThan the Minimum Scale of the Post \n \nIt has been decided in consultation with the Ministry of Finance that the \nfollowing procedure shall be adopted in connection with recruitment through the Federal \nPublic Service Commission when it is proposed to appoint a candidate on an initial pay \nhigher than the minimum of the post and the requisition sent to the Commission admits of \nsuch higher initial pay being given in suitable cases: \n(i) \nOrdinarily, posts will be advertised on prescribed scales and there need be \nno provision in the advertisement for a higher initial pay being given. In \n\n  Page - 544                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nall such cases, the appointments must be made on the minimum of the \nscales. No representation for a salary higher than the minimum of the scale \nwill be entertained from any person who enters government service in \nresponse to such advertisement without prior consultation with the Federal \nPublic Service Commission and the Ministry of Finance. \n(ii) \nIn special cases, however, where due to dearth of suitable candidates or \nwhere previous attempts to attract candidates on the minimum of the scale \nhad failed, it may be felt necessary to provide for a higher starting pay.  In \nsuch cases, whenever the requisitions for recruitment are sent to the \nFederal Public Service Commission, the prior concurrence of the Ministry \nof Finance must be obtained, if it is intended in deserving cases to provide \na higher initial pay than the minimum of the advertised scale.  The limit in \nthe scale up to which the Federal Public Service Commission may be \nauthorised to recommend the starting salary will be laid down by the \nFinance Ministry in each such case. \n(iii) Before a recommendation as to the higher initial pay made by the \nCommission is accepted by the Ministry concerned, the concurrence of the \nMinistry of Finance must be obtained. \n(iv) Normally, no candidate should be given a salary higher than that \nrecommended by the Commission.  If, however, in an exceptional case it \nis considered desirable to give a higher salary to a candidate than that \nsuggested by the Commission, it will be necessary to obtain the \nconcurrence of the Commission before seeking the approval of the \nMinistry of Finance. \n(v) \nAny subsequent recommendation made by the Commission must, before it \nis accepted, have the prior concurrence of the Ministry of Finance. \n \n2. \nThe procedure outlined above, will apply to posts to which recruitment is \nmade on contract.  Each such case will however, be considered on its merits as regards \nthe scale of pay and the maximum of the higher start. \n \n[Authority:– Estt. Div.‘s O.M.No.11/4/50-SEI, dated 16-5-1951]. \n \n7.4 \nModifications in Requisitions  \nPlaced with FPSC \n \nReference instructions contained in the Establishment Division O.M. No. \n9/3/73-DV, dated 26th November, 1973 and O.M. No. 2/10/74- F.IV, dated 18th  \nDecember, 1974. \n \n2. \nInstances continue to come to notice where after placing requisitions, for \nrecruitment with the Federal Public Service Commission, the Ministries/Divisions/ \nDepartments have made changes in those requisitions.  In some cases, the number of \nposts notified for recruitment was reduced, in other cases the qualifications notified were \nmodified.  There have also been cases where the domicile for the post was changed or the \nrequisition altogether withdrawn after the post had been advertised and the candidates \ninterviewed. Such modifications in requisitions placed with the Commission are not only \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 545 \n \n \nagainst the instructions issued by the Establishment Division but also place the \nCommission as well as the government in great embarrassment, apart from delay in \nrecruitment and wastage of public time and money. It has, therefore, been decided that, in \nfuture, if for very cogent reasons a requisition placed with the Commission has to be \namended or cancelled, the reference to the Commission should be made under the \nsignature of the Secretary of the Ministry/Division concerned giving the reasons for the \nproposed amendment. A copy of the communication should be endorsed to the \nEstablishment Division. \n[Authority:– Estt. Div.‘s O.M.No.11/4/76-D.V., dated 17-7-1976]. \n \n7.5 \nChange in Requisition for Recruitment  \nPlaced with the FPSC \n \nReference.- Establishment Division O.M. Nos. 9/3/73-DV, dated 26-11-73, \n2/10/74-F.IV, dated 18-12-1974 and 11/4/76-DV, dated 17-7-1976. \n \n2. \nIt has been brought to the notice of Establishment Division by the Federal \nPublic Service Commission that requests for amendment/ cancellation of the requisitions \nfor recruitment on the plea of amendment in the recruitment rules are still being received \nby them after the posts are advertised and, in some cases, even after notice for interview \nis issued.  The Commission have observed that such amendments are generally proposed \nto accommodate ad-hoc appointees who otherwise do not fulfill the requirements of the \nrelevant recruitment rules. \n \n3. \nAs such situations cause embarrassment to the Commission, and result in \nconsiderable waste of time and funds spent on re-advertisement, it has been decided that \nin future no request for amendment/withdrawal of requisition for recruitment will be \nentertained by the Commission on the plea of an amendment in the recruitment rules. The \namendments, if any, will have only prospective and not retrospective application. \n \n4. \nWith a view to exercising proper check on such requests for amendment, \ncancellation/withdrawal of requisition etc., it has been decided that, in future, all such \nrequests should be routed through the Establishment Division by Ministries/ Divisions \netc. \n[Authority:– Estt. Div.‘s O.M. No.11/4/76-D.V. dated 19-10-1977 and Estt. Division‘s \nO.M.No.2/51/78.D.III, dated 11-7-1979]. \n \n7.6 \nRevised Requisition Form for Direct- \nRecruitment Through the Commission \n \nRevised Requisition Form FPSC-21 for use in recruitment of candidates for \nappointment to various posts by interview method only is annexed.  It is requested that in \nfuture the revised Requisition Form may please be used while forwarding requisition to \nthe Commission, instead of the old Forms. \n[Authority:– Federal Public Service Commission‘s letter No.F.16/6/82-RI, dated 4-7-1982]. \n \n \n \n\n  Page - 546                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nANNEX \n \nRevised Requisition Form F.P.S.C.-21 \n \n \nFEDERAL PUBLIC SERVICE COMMISSION \n \n---------------------------------(Division) \n \nRequisition for recruitment to the post of----------------------------------------------------------\n----------------------------------------------------------------------------------------- \n \n―A‖  \nFOR CANDIDATES‘ INFORMATION \n \n(1) \n(a)  \nDesignation of the post. \n \n \n(b) \nNumber of posts to be filled. \n \n \n(c) \nGrade \n \n \n(d) \nBPS \n \n \n(e) \nSpecial pay (if any). \n \n \n(f) \nWhether higher starting salary admissible if any, upto, and \nnecessary prior sanction of the Ministry of Finance has been \nobtained? \n \n \n(g) \nAny other special concessions such as free quarters, light, \nwater etc. \n \n(2) \nWhether permanent or temporary. (if temporary period for which it will \nlast)? \n \n(3) \n(a)  \nDuties. \n \n \n(b)  \nPlace of duty. \n―B‖  \nFOR ADVERTISEMENT \n \n(4) \nQualifications required (no deviations from notified recruitment rules \nare permissible). \n (a) Academic:(If more than one qualifications are prescribed, \npreference, if any, as reflected in the recruitment rules). \n (b) Training. \n (c) Experience. \n(The prescribed experience counts after acquiring the requisite basic educational \nqualification. Whenever the Ministry/Division consider that the prescribed experience \ngained before acquiring the minimum prescribed educational qualification should also be \nconsidered as relevant, this should be made clear, and full justification may please be \ngiven for providing this relaxation in the interest of service). \n \n(5) \nAge Limits. \n \n(a)  \nMinimum. \n \n(b)  \nMaximum. \n(Any relaxation, whether in Minimum or Maximum age limits). \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 547 \n \n \n \n(6)  \nProvincial/Regional distribution of post(s) in terms of Recruitment \nPolicy. \n \n \n \n \n \n \n \n \n \n               In figures       \n In words \n \n \n \nMerit *(7.5%) \n \n \n \nPunjab (50%) \n \n \n  ---------- \n   -------- \n \n- \nSindh (Urban Areas) \n \n \n \n(40% of 19% or 7.6%) \n \n  ---------- \n   --------  \n \n- \nSindh (Rural Areas).  \n \n \n(60% of 19% or 11.4%) \n \n  ---------- \n   --------  \n \n- \nKPK (11.5%) \n \n \n  ---------- \n   --------  \n \n \nBalochistan*(6%) \n \n  ---------- \n   --------  \n \n- \nGB/FATA(4%)  \n \n  ---------- \n   -------- \n \n \nAzad Kashmir (2%) \n \n  ---------- \n   -------- \n \n(No change in allocation or reduction in the number of posts would be permitted \nso far as this requisition is concerned). \n \n \nMerit *7.5% \n \n \nPunjab (including Federal Area of Islamabad) 50%  \n \n \nSindh 19%  \n \nThe share of Sindh will be further sub-allocated in the following ratio : \n \n \nUrban Areas, namely Karachi, Hyderabad   \n \n \n \n \nand Sukkur 40% of 19% or 7.6%,  \n \n \nRural Areas, i.e. rest of Sindh \n \n \nexcluding Karachi, Hyderabad and Sukkur.   \n \n \n \n \n60% of 19% or 11.4%. \n \n \nKPK 11.5% \n \n \nBalochistan *6% \n \n \nGilgit Baltistan and Federally Administered Tribal Areas \n  \n \n4% and Azad Kashmir 2%. \n \n(7) \nAre government servants eligible for concession of age, qualifications, \nexperience, etc., which are relaxable in their favour, as per notified \nrecruitment rules. \n \n(8) \nAny other condition or qualification not covered by above questions. \n \n(9) \nAre women eligible in terms of recruitment rules? If women are to be \ndeclared ineligible, the Establishment Division‘s prior approval must be \nobtained. \n \n \n                                                          \n* Subs. vide Establishment Division‘s O.M. No. 4/10/2006-R2, dated 12th February, 2007. \n\n  Page - 548                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n―C‖  \nOTHER POINTS \n \n(10) \nHave the recruitment rules, including method of recruitment and \nqualifications for the posts been approved by the Establishment \nDivision and the Commission?  If so, please state. \n \n \n(a) \nThe Gazette Notification No. and date of the recruitment rules. \n \n \n(b) \nWhether the recruitment rules (with amendments if any) amended \nin consultation with the Establishment Division and the \nCommission?  If so, please give the Gazette Notification No. and \ndate of all amendments and a copy of the same should be \nenclosed. \n \n \n(c) \nAn up-to-date and complete copy of recruitment rules must be \nenclosed with this Requisition. \n \n(11) \nWas this post advertised previously? if so, in which year \n(Commission‘s Consolidated Advertisement No. should be quoted). \n \n(12) \nName, telephone number and address of Departmental Representative \nwill be asked by the Commission about a fortnight ahead when the \ninterviews are fixed up. \nN.B.- \nThe Departmental Representative should be of the status of Joint Secretary to \nthe Federal Government and for the sake of uniformity of assessments of \ncandidates, the same Departmental Representative would be required to assist \nthe Commission at all interviews centres for a particular appointment. \n \n(13) \nParticulars of the present ad-hoc appointee (s). \n                                                                       \nName \n  Date of \nQualification \nExperience \nDomicile      Date of  \n \n  birth        \n \n \n \n \n \n       Ad-Hoc \n  \n \n \n \n \n \n \n       \n                  Appointment \n \n                                                                                                                    \n \n \n                                                                                                             \n \n \n(14) \nIt is certified that: \n \n \n(i) \nThe qualifications, age limits and experience laid down in the \nabove requisition are in accordance with the recruitment rules, \nwhich have been published in the Gazette of Pakistan after \napproval by the Establishment Division and the Federal Public \nService Commission. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 549 \n \n \n \n \n(ii) \nThe particulars of ad-hoc appointees have been given in the \nrequisition against Column 13.  The ad-hoc appointees fulfill all \nthe prescribed qualifications as educational qualification, \nexperience, age limits and domicile. \n \n \n(iii) \nThe provincial/regional distribution of posts as given against \nitem No. 6 is in accordance with the Government Recruitment \nPolicy as contained in the Establishment Division‘s O.M. No. F. \n8/9/72-TRV, dated the 31st August, 1973, as amended from time \nto time. \n \n \n \nThe allocation of the post has not been changed since it was last \nadvertised. The allocation of the post since it was last advertised \nhas been changed with the concurrence of the Establishment \nDivision, as required in their O. M. No. 8/15/73-TRV, dated the \n28th November, 1973. \n \n \n(iv) \nThe requisition has been signed by an officer of the status of \nDeputy Secretary or above. \n \n \n(v) \nDetailed duties of the post against Column 3 of the requisition \nhave been mentioned and enumerated. \n \n \n(vi) \nNo changes as regards qualification, experience, age, domicile, \ngrade, scale of pay, etc., as far as this requisition is concerned \nwill be accepted, save in unavoidable circumstances when any \nchange in requisition will have to be routed through the \nEstablishment Division. Request for such a change will be \nsigned by the Secretary of the Ministry/Division and routed \nthrough the Establishment Division, as required vide O.M. No. \n11/4/76-DV, dated the 17th July, 1976 and No. 2/51/78-DIII \ndated 11th July, 1979. \n \n \n \n \nSignature....................................... \n \n \n \n \nDesignation of forwarding authority \n7.7 \nGrant of Starting Salary to Candidates after Selection  \nby the Federal Public Service Commission  \n \nIt has been brought to the notice of Establishment Division by the Federal Public \nService Commission that Ministries/Divisions sometimes approach the Commission to \nrecommend starting salary higher than the minimum prescribed for the candidates after \nthey have been nominated by the Commission. The position in this respect is stated \nbelow. \n \n2. \nIn case it is intended to grant higher starting salary to incumbent of any \npost, the F.P.S.C. should be informed of such details at the time when the requisition for \nthat post is sent to them to enable them to include this provision in their advertisement. \nFurther, according to Serial No. 16 of Annexure II to the Ministry of Finance O.M. No. \n                                                          \n Strike out the alternatives not applicable. \n\n  Page - 550                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nF-1(5)R 12/80, dated the 11th March, 1981*, the F.P.S.C. may recommend the grant of not \nmore than six premature increments to a nominee only when suitable persons of requisite \nqualifications are not available on the minimum prescribed pay of the post.  In either case \nthe Commission may use its discretion to recommend and to fix the number of such \nincrements within the prescribed limit or not to recommend the premature increments. \n \n3. \nAs explained above, in cases where the F.P.S.C. has nominated a person \nwithout recommending premature increments, there is no justification for a Ministry/ \nDivision/ Department to ask the Commission for recommendations for such increments. \n \n4. \nMinistries/Divisions are requested to explain the above position to all the \nDepartments/Offices under their jurisdiction. \n[Authority:– Estt. Division‘s O.M.No.2/22/75-D-III, dated 31-3-1976]. \n \n7.8 \nRecruitment to Posts in BPS 16 and Above \n  \nWhile processing recruitment against various posts in BPS 16 and above under \nthe Federal Government, the administrative Divisions/Departments are required to \nnominate professionally competent and senior officers (in BPS 20 or above),as \nDepartmental Representatives to assist the Federal Public Services Commission in \nassessing suitability of the candidates. \n \n2. \nFPSC has reported that, over the years, it has been noticed that the \nDepartmental Representatives are either not nominated at all or they do not attend on \nspecified dates. At times they come late also. Generally, officers of BPS 19 or below are \nnominated. They, very often, do not have the requisite experience and/or lack relevant \nprofessional/ technical expertise in the field of the advertised post. The Commission is \nnot informed about the non-availability of a qualified officer for which last minute \nalternative arrangements are impossible to make. The names/addresses of the \nDepartmental Representatives are seldom given, nor are their telephone (Office and \nResidential) numbers provided. Thus the Commission is prevented from reaching them to \nensure their presence. \n \n3. \nIt is, therefore, requested that FPSC‘s instructions in this regard may \nkindly be complied with in letter and spirit so as to avoid any untoward situation in \nfuture. \n[Authority:– Estt. Div.‘s (Training Wing) Circular No. 3/8/92-T.V. dated 17-10-1993]. \n7.9 \nGeneral Instructions for Submission of Applications for  \nVarious Posts-Competitive Examination-Number of Chances for  \nGovernment Servants who are in *Grade-16 and Below  \n \nThe government servants in Grade-16 or below who have completed two years \nservice and have failed to secure direct entry into **Grade-17 through competitive \nexamination have been allowed to take two more chances upto the age of 30 years in \ncompetitive examination vide Office Memoranda of Establishment Division forming various \nOccupational Groups. This provision is, however, in conflict with the provisions of rule 4 \n                                                          \n*The latest orders are contained in Finance Division‘s OM No.F.3(2)-Exp.III/2006 dated 13th September, 2006. \n BPS \n Add ‗and Services‘. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 551 \n \n \nof the Government Servants (Application for Posts and Services) Rules, 1966.  It has, \ntherefore, been decided that rule 4 of the Government Servants (Applications for Posts and \nServices) Rules, 1966 may not be applied in the case of such government servants (in \n*Grade-16 and below) who wish to take two chances in Competitive Examination upto the \nage of 30 years.   \n[Authority.- Estt. Division‘s O.M. No. 1/21/76-T. III, dated 2-8-1976]. \n7.10 \nRight of Government Servants \nto Apply for Higher Posts in  \nOther Offices  \n \nIt has been decided that normally officials appointed to a *grade, either by \npromotion or by direct recruitment should – \n \n(a) not be considered for appointment to, and \n \n(b) not be allowed to apply for  \nposts in other offices of government or of statutory bodies to a *grade carrying a higher \n*grade, till they have rendered an appreciable length of service in the former *grade. \n \n2. \nThis ban will, however, not apply to– \n      \n  (i) Appointments made through the Federal Public Service Commission or the \nCentral Selection Board; \n \n (ii) Posts within the normal promotion prospects of the government servant \nconcerned, e.g., the posts of Section Officers in the case of Superintendents \nof the Federal Secretariat; and \n \n(iii) Purely temporary government servants who are not likely to be employed \npermanently in the office, Ministry, Division, Service or cadre in which they \nare employed. \n \n3.  \nDepartures from the above instructions should be made only in special cases. \n \n4.  \nAttention of all the Divisions is also invited to the fact that the Establishment \nDivision administer the Civil Service of Pakistan, the Police Service of Pakistan, the \nG.A.R. (General Wing), the Economic Pool@, and the Section Officers‘ cadre.  Therefore, \ncases relating to the deputation to other offices of the officers of these categories should not \nbe made by the Division in which they are for the time being posted, but should be referred \nto the Establishment Division for disposal. \n[Authority.- Estt. Division‘s O.M. No. 1/26/61-C.III, dated 20-2-1963]. \n \n                                                          \n* BPS \n Now Pakistan Administrative Service. \n Means General Administrative Reserve. Not relevant now. \n@ Not relevant now. There is an Economists and Planners Group as distinct from the Economic Pool. For \nEconomic Pool, see O&M Establishment Manual Vol. I, O&M Wing, Estt. Division 1968, Chapter X, pages \n445-457. \n\n  Page - 552                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n7.11 \nApplications of Section Officers \n \nThe instructions contained in paragraph 5 of the Establishment Division Office \nMemorandum No. 1/8/52-C.III, dated the 7th August, 1963 are not generally observed by \nvarious Ministries/Divisions while forwarding to Establishment Division the applications of \nSection Officers for appointment elsewhere. \n \n2.  \nIt is reiterated that while forwarding the applications in question to the \nEstablishment Division, information on the following points should also be invariably \nfurnished to this Division:- \n \n(1)  Pay Scale attached to the post applied for \n \n(2)  Method of recruitment to the post in question \n \n(3)  Whether the post in question has been advertised \n \n(4)  Minimum educational qualifications and/or experience prescribed for the \npost concerned. \n \n(5)  A statement showing the educational qualifications, and/or experience of the \ncandidate concerned indicating also whether he fulfills the requisite \nqualifications and/or experience. \n \n3.  \nSuch applications should be forwarded to the Establishment Division at least \na fortnight before the last date prescribed for their receipt by the authorities concerned. \n[Authority.- Estt. Div.‘s O.M. No. 1/8/62-C. III, dated 14-5-1966]. \n7.12 \nAppropriate Authority for  \nForwarding of Applications  \nThrough Proper Channel \n \nThe question has arisen as to what should be considered the appropriate authority \nfor forwarding applications of the staff employed in a particular office. As only a responsible \nand fairly senior officer of a Division etc. is generally in a position to know the staff \nrequirements of his Division, it has been decided, in consultation with the Federal Public \nService Commission, that, in the case of a Ministry or a Division, the forwarding authority \nshould be at least a Deputy Secretary and in the case of an Attached Department or a \nSubordinate Office, it should be the Head of the Department or Office, or an officer of rank \nequivalent to that of a Deputy Secretary designated by him. \n[Authority.- Estt. Division‘s O.M.No.50/1/48-Ests.(ME), dated 3-6-1948]. \n7.13 \nAvoidance of Delay in Forwarding  \nApplications of Government  \nServants to the F.P.S.C \n \nUnder the existing orders, all government servants, whether in Provincial or \n*Central Service, have to apply to the Federal Public Service Commission in connection with \nthe examinations/selections held by them, through their respective Heads of Departments or \nOffices.  The last date for the receipt of applications by the Commission is set down in the \n                                                          \n* Federal. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 553 \n \n \nnotice relating to every examination conducted by them and in the advertisements issued in \nconnection with selections to be held by them. \n \n2.  \nThe Federal Public Service Commission have pointed out that many such \napplications are received in their office long after the closing date, and have hitherto been \nentertained if the Commission were satisfied that candidates themselves were not at fault. \nThe Commission are not prepared to continue this indulgence indefinitely and desire it to be \nmade clear that in future late applications will not normally be accepted whatever the reason.  \nIt is, therefore, requested that care should be taken to see that applications of candidates who \napply to the Federal Public Service Commission for the Central Superior and Ministerial \nServices examinations and selections are not delayed beyond the permitted date, since delay \nin future will not be condoned. \n \n3.  \nTo deprive a candidate of his candidature by reason of a negligent omission \nto forward his application could be a serious act of irresponsibility. \n[Authority.– Estt. Division letter No. 25/4/53-SE (I), dated 23-7-1953, to all Provincial   \nGovernments and Ministries of the  Federal Government]. \n7.14 \nCompetitive Examinations/Selections  \nHeld by FPSC – Applications of  \nDepartmental Candidates \n \nReference.–Establishment Division‘s letter No.25/4/53-SEI, dated the 23rd July, \n1953. It has been reported by the F.P.S.C. that in several cases the applications from \ndepartmental candidates for the various competitive examinations/selections held by the \nF.P.S.C. are forwarded by the department concerned very late, without regard to the last date \nprescribed for receipt of applications announced by the Commission. To avoid that \ndepartmental delays, the Commission have decided that departmental delays in forwarding \nthe applications of the departmental candidates will not normally be condoned.  They will be \ncondoned only in exceptional circumstances, which will be considered by the Commission \non the merit of each case. \n \n2.  \nIn view of what has been stated above, it will be very much appreciated if \nevery possible effort is kindly made to ensure that applications from departmental candidates \nfor appearing at the competitive examinations/selections held by the FPSC, are forwarded to \nthe Commission by the due dates. In case of unavoidable delays reasons should please be \nrecorded, otherwise applications received after the due dates will not be entertained by the \nCommission. \n[Authority.– Estt. Division‘s letter No. 8/4/60-E, XIV, dated 18-7-1960]. \n \n7.15 \nPractice of Withholding/Forwarding  \nof Applications of Departmental  \nCandidates to FPSC \n \nThe practice of withholding applications initially and forwarding them at a late \nstage should also be discontinued as no departmental permission which is granted \nsubsequently will be acceptable to the Commission. \n[Authority:– Estt. Div.‘s (Training Wing) O.M. No.1/l/84-TR-IV dated 18-6-1985]. \n\n  Page - 554                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nVIII. (A) TRANSFER TO FOREIGN SERVICE  \nIN PAKISTAN: DEPUTATION \n \n8.1 \nExplanation of the Term ―deputation‖ \n \nDeputation in Pakistan.– C.S.R. 77: An officer is said to be on deputation when he \nis detached on special temporary duty for the performance of which there is no permanently \nor temporarily sanctioned appointment. \n \nAccording to the practice in vogue a government servant begins to be regarded as a \n―deputationist‖ when he is appointed or transferred, through the process of selection, to a \npost in a department or service altogether different from the one to which he permanently \nbelongs, he continues to be placed in this category so long as he holds the new post in an \nofficiating or a temporary capacity but cease to be regarded as such either on confirmation in \nthe new post or on reversion to his substantive post. \n(Extract from PLD, 1981 S.C. 531-Islamic Republic of Pakistan versus Israr ul Haq and 23-others.) \n8.2 \nDeputation of Government Servants –  \nPeriod of Deputation \n \n Maximum Period of Deputation.– In continuation of Establishment Division‘s \ncircular D.O. letter No. 4/1/84-R.I (A) dated 20-11-1986 (Annex), conveying the directives \nof the Prime Minister requiring the period of appointment to be clearly specified in each case \nof contract, secondment or deputation, the following policy is laid down for deputation of \ngovernment servants: \n \n  (i) The normal period of deputation for all categories of government servants \nwould be three years. This would be extendable by two years with the prior \napproval of the competent authority. \n \n (ii) All cases of initial deputation of government servants holding posts in BPS \n17 and above would be referred to the Establishment Division for approval of \nthe competent authority. The initial deputation in the case of government \nservants holding posts in BPS 16 and below would be approved by the \nSecretary of the administrative Ministry concerned/ Head of the Department \nnot below BPS 21. \n \n(iii) The competent authority to grant extension in deputation beyond the initial \nperiod of 3 years, would be as below:— \n(a)  \nGovernment servants \nHead of the  \n \n in BPS 1 and 2.  \nDepartment.  \n(b)  \nGovernment servants \nSecretary of the Admn. \n  \nin BPS 3 to 16.  \nMinistry/Head of the Department  \n \nnot below BPS 21. \n(c)  \nGovernment servants \nSecretary of the Admn. \n  \nin BPS 17 to 19.  \nMinistry concerned. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 555 \n \n \n(d)  \nCases of government servants in BPS 20 and above would be referred \nto the Establishment Division. \n  \n(iv)  On completion of the maximum period of five years, both the borrowing and \nthe lending organizations should ensure immediate repatriation of the \ndeputationist. \n    \n (v)  In case it is not possible to repatriate a person to his parent organisation for \ncompelling reasons, the case should be referred to the Establishment Division \nbefore the expiry of the maximum period of 5 years, fully explaining the \ncircumstances due to which immediate repatriation is not possible and \nmeasures taken to obtain or groom a replacement as early as possible. \n \n2.  \nThe above policy would also be applicable to transfer on foreign service in \nterms of FR 9(7) and rules contained in Chapter XII of the Fundamental Rules. \n \n3.  \nMinistries/Divisions are requested to bring these instructions to the notice of \ntheir Attached Departments/ Subordinate Offices/Corporations and Autonomous Bodies etc. \n \n4.  \nThe existing instructions on this subject issued vide Estt.  Division‘s O.M. \nNo. 1/28/75-D. II (CV), dated 4-11-1980 and O.M. No. 22/47/82-R-3, dated 12-4-1983 stand \nmodified to the above extent. \n[Authority.– Estt. Division‘s O.M. No. 1/28/ 75-D.II/R. 3/R.I. dated 18-2-1987]. \n(ANNEX) \n \n[Copy of Estt. Division Additional Secretary‘s D.O. letter No. 4/1/84-RI (A) \ndated 20-11-1986] \n \nRe-employment/Appointment on Contract, Secondment or Deputation.– It has \ncome to the notice of the Prime Minister that officers, appointed on contract or serving on \nre-employment, secondment or on deputation in the Federal Government, are allowed to \ncontinue in their posts after the expiry of their tenure without specific orders of the \ncompetent authority for its extension. The Prime Minister has taken a serious view of this \nsituation and has directed that:- \n \n(a) \nIn all cases of appointment on contract, re-employment, secondment or \ndeputation, the period of appointment should be clearly specified. \n \n(b) \nOn the last date of the specified period, the officer should automatically \nstand relieved of his duties unless the orders of the competent authority \nhave been obtained in advance extending the period. \n \n2.  \nImmediate action may be taken to specify the period of appointment in \nthose cases where it has not been specified. It may be ensured that in future no officer is \nappointed on contract, re-employment, secondment or on deputation without specifying \nthe period of appointment. On the expiry of the specified period, the officer should be \nrelieved of his assignment forthwith, unless the period has already been extended by the \ncompetent authority. \n \n3.  \nIn order to ensure compliance of the above directive of the Prime Minister, \nall Ministries/Divisions are requested to identify the cases in which officers are \n\n  Page - 556                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \ncontinuing to work in their posts after the expiry of the specified period of contract/ \nre-employment/ secondment/deputation and intimate these to the Establishment Division \nimmediately with recommendations for extension of the tenure where required.  Action \nmay also be taken to terminate the appointments where extension is not required. \n \n4.  \nAll Ministries/Divisions etc. are also advised to initiate cases for extension \nin the period of contract/re-employment/secondment/deputation in future at least six \nmonths in advance of the date of expiry of the period of such appointment. \n \n5.  \nThe provision in para 28 of Establishment Division‘s O.M. No. 14/5/ \n78-D.III, dated 10-2-1980 dealing with induction/re-employment of the officers of armed \nforces in civil and such other instructions issued from time to time also stand modified in \naccordance with the Prime Minister‘s orders contained in para 1 of this letter. \n \n6.  \nThe above instructions may also be brought to the notice of all \nCorporations and Autonomous/Semi-Autonomous Bodies under the administrative \ncontrol of Ministries/ Divisions as these would apply to them as well. \n8.3 \nDelegation of Powers in Regard to \nDeputation of Government Servants  \n \nIn order to ensure expeditious processing of cases of deputation, the Chief \nExecutive has been pleased to delegate to Secretaries of administrative Ministries/ \nDivisions and Heads of Attached Departments and Subordinate Offices not below BPS \n21, powers to approve initial deputation of officers upto BPS 19 belonging to cadres and \nposts under their administrative control for a period of three years. The above powers are \nsubject to observance of the following guidelines:- \n(i) \nWhere a post proposed to be filled is reserved under the rules for \ndepartmental promotion, appointment on deputation may be made only if \nthe department certifies that no eligible person is available for promotion \nor the eligible person is found unfit for promotion by the appropriate \nDPC/Selection Board. In such cases, deputation may be approved till such \ntime a suitable person becomes available for promotion.  \n(ii) \nIn case of posts reserved for initial recruitment, appointment on deputation \nmay be made only as temporary arrangement, pending joining of the \nnominee of the FPSC, and subject to the condition that such appointment \nshall be made only after a requisition has been placed with the FPSC. \n(iii) In cases where a post is tenable through appointment by deputation, the \nnormal period of deputation should be three years and no extension \nbeyond three years may be allowed without prior approval of the \nEstablishment Division. \n(iv) No officer should be sent on deputation unless he has completed three \nyears‘ service in his parent department after return from an earlier \ndeputation. \n                                                          \n Now Prime Minister. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 557 \n \n \n \n2. \nThe provision of para 1(ii) of Establishment Division O.M. No.1/28/75-\nD.II/R.3/R.I, dated 18-02-1987 shall stand amended accordingly. \n \n3. \nMinistries/Divisions are requested to bring these instructions to the notice \nof their Attached Departments/Subordinate Offices. \n[Authority:– Estt. Div.‘s OM No. 1/28/75-D.II/R.3/R.I, dated 11th April, 2000] \n \n8.4 \nDeputation of Government Servants \nReference Establishment Division‘s O.M. No. 1/28/75-D.II/R-3/R.I, dated 18 \nFebruary, 1987 as amended vide O.M. of same No. dated 11th April, 2000 on the above \nsubject. The term ―deputation‖ as defined by the Supreme Court of Pakistan vide PLD \n1981 SC 531 means that a government servant begins to be regarded as a ―deputationist‖ \nwhen he is appointed or transferred, through the process of selection, to a post in a \ndepartment or service altogether different from the one to which he permanently belongs, \nhe continues to be placed in this category so long as he holds the new post in an \nofficiating or a temporary, capacity, but ceases to be regarded as such either on \nconfirmation in the new post or on reversion to his substantive post. \n2. \nAccording to the judgement of Federal Services Tribunal in Appeals No. \n39 and 40 (R)(CS)/2003 (M/s Liaqat Ali Chaudhry and others Vs Federation of Pakistan), \nup-held by the Supreme Court of Pakistan, as interpreted by the Law, Justice and Human \nRights Division, all the incumbents who are deputed to work in an agency foreign to the \nservice to which they belong, are entitled to draw Deputation Allowance.  \n \n3. \nIn view of the position stated above, the Finance Division have issued \norders/instructions vide their O.M. No. F.5 (8) R-2/2007, dated the 4th July, 2007 stating \nthat deputation allowance may be granted to all officers/officials of Ministries/ \nDivisions/Departments who have been transferred and posted on deputation basis or \nunder Section 10 of Civil Servants Act, 1973, to a post in a department or service \naltogether different from the one to which they permanently belong. \n \n4. \nIn view of the above, Ministries/Divisions are advised that hence-forth the \nNotifications/Orders issued by them regarding the deputation of their officers/officials to \na department/office altogether different from the one to which they actually belong, must \ninvariably state that: \n \n(i) \nThe incumbent will be entitled to deputation allowance. \n \n(ii) \nThe period of deputation shall be three years extendable by two years, \nwith the approval of the competent authority. \n[Authority:– Estt. Div.‘s O.M. No. 1/18/2007-R-1, dated 10th December, 2007]. \n \n \n8.5 \nDeputation Period – Absorption  \nof Deputationists \n \nIn continuation of Establishment Division‘s O.M. of even number, dated \n15.10.1979 (Annex), it is stated that:- \n\n  Page - 558                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n(1) \nThe normal deputation period, for all categories/ grades of government \nservants, shall be three years, extendable for another two years with prior \npermission of the Establishment Division. A government servant shall not, \nhowever, remain on deputation to another government organization or an \nautonomous body/corporation etc. for more than five years. \n \n(2) \nIf a person is on deputation to a government organization, and has \ncompleted the maximum tenure of five years, he must revert or be reverted \nby the borrowing office to his parent/lending organization of the expiry of \nthat period; otherwise, the Audit Offices concerned shall not make \npayment of salary and allowances to him beyond the date of expiry of five \nyears, unless specifically authorized by the Establishment Division. \n \n(3) \nIf a person is on deputation to an autonomous organization/ corporation \netc, and has completed the maximum tenure of five years, it will be \nobligatory for that person to report back to his parent/lending organization \non the expiry of that period, irrespective of his being relieved by the \nborrowing corporation/body etc. Failure to report back, unless specifically \nauthorized otherwise by the Establishment Division, will be construed as \n‗Misconduct‘ and make him liable to disciplinary action under the \ngovernment servants (Efficiency and Discipline) Rules, 1973. \n \n(4) \nIn case a deputationist is proposed to be absorbed permanently in the \nborrowing office (either a government organization or a corporation etc), \nsuch a proposal shall be initiated by the borrowing office at least six \nmonths before the expiry of the deputation period of the deputationist \nconcerned. Such a proposal, with the written consent or request of the \ndeputationist, shall be made by the borrowing office to the lending office \n(or parent office of the deputationist) which shall convey its decision (if \nnecessary, in consultation with the Establishment Division) to the \nborrowing office as well as the deputationist, by the expiry of the term of \nhis deputation. In the event of non-acceptance of the proposal, the \nindividual shall revert back to his parent office as indicated at (2) and (3) \nabove. \n \n2.  \nMinistries/Divisions are requested to bring these instructions to the notice \nof \nthe \nofficers/staff \nof \ntheir \nSecretariat/Attached \nDepartments/Subordinate \nOffices/Corporations etc. \n[Authority.- Estt. Division‘s O.M. No.1/28/75-D.II(CV), dated 4-11-1980]. \n \n \n \n \n \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 559 \n \n \n(ANNEX) \n[Copy of the Establishment Division‘s O.M.No.1/28/75-D-II (CV) dated 15-10-1979] \n \nIn spite of instructions issued on the subject, cases have come to the notice of \nthe Establishment Division where government servants whose services were placed on \ndeputation with other departments/organizations for a specified period have not been \nreturned to the lending departments after the expiry of their tenure of deputation. What \nhappens is that either a deputationist does not want to come back to his parent department \nor the borrowing department does not allow him to revert to his parent department on \nexpiry of his term of deputation. This practice is against the interest of efficient \nadministration.  \n \n2.  \nIt has now been decided that in no case a government servant should \nremain on deputation to another department or autonomous body for more than five \nyears. If a government servant has completed his maximum period of deputation, and the \ndepartment still feels the need of his services, the borrowing department/organization \nshould write to the lending department to replace him by another government servant of \nthe same grade and qualification, failing which the borrowing organization would make \ntheir own arrangements. If a person is not willing to come back to his department on \nexpiry of the period of his deputation and tenders his resignation, that may normally be \naccepted. \n \n3.  \nAll Ministries, Divisions and Departments are requested to review the \ncases of deputationists and take necessary action in the light of the above instructions. \n \n4.  \nThis supersedes all previous instructions on the subject. \n8.6 \nDeputation of Government Servants –  \nNormal Period of Deputation and   \nExtension \n \nReference Establishment Division‘s OM No. 4/1/84-R-I(A), dated 20-11-1986 \naddressed to all Federal Secretaries/Provincial Chief Secretaries, wherein the following \ndirective of the Prime Minister was communicated: \n(a) \nIn all cases of appointment on contract, re-employment, secondment or \ndeputation the period of appointment should be clearly specified. \n(b) \nOn the last date of the specified period the officer should automatically \nstand relieved of his duties unless the orders of the competent authority \nhave been obtained in advance for extending the period. \n \n2.  \nThe Ministries/Divisions were accordingly directed to specify the period \nof appointment in those cases where it was not specified and to ensure that no officer was \nappointed on contract, re-employment, secondment or on deputation without specifying \nthe period of appointment. It was also directed that on expiry of the specified period, the \nofficer should be relieved of his assignment forthwith unless the period has already been \nextended by the competent authority. \n \n3.  \nThe standard terms and conditions of deputation which were drawn in \nconsultation with Finance Division and circulated vide Establishment Division‘s O.M \nNo. 1/13/87-R.I, dated 03-12-1990, provide that ―the normal period of deputation for all \n\n  Page - 560                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \ncategories of government servants will be three years. This will be extendable maximum \nby two years with the prior approval of the competent authority‖ i.e. Establishment \nDivision. \n \n4. \nThe policy guidelines issued with the approval of the Chief Executive and \ncirculated vide Establishment Division‘s O.M No.1/28/75-II/R-3/R.I, dated 11-4-2000  \nalso provided that ―the normal period of deputation should be three years and no \nextension beyond three years may be allowed without prior approval of Establishment \nDivision.‖ \n \n5.  \nDespite the above cited instructions, it has been noticed with concern that \nin some cases neither the period of deputation is specified by the Ministries/Divisions \nconcerned nor the incumbents are relieved of their duties on the expiry of specified \nperiod of deputation, and thus they continue to serve in the borrowing department without \nthe prior approval of the competent authority resulting into administrative problems and \nlegal issues due to non-adherence to the instructions of the government. \n \n6.  \nThe Ministries/Divisions are once again advised to strictly observe the \ndirections of the Prime Minister as referred to in paras 1 and 2 above and instructions \nissued by Establishment Division as referred to in paras 3 and 4 above. \n \n7. \nThe above instructions may also be brought to the notice of all \ncorporations and Autonomous/Semi-Autonomous Bodies under the administrative \ncontrol of Ministries/ Divisions. \n[Authority:- Estt. Div.‘s O.M. No. 1/28/75/-D.II/R.3/R.I, dated 04-03-2005]. \n \n8.7 \nTerms and Conditions of  \nDeputation of Civil Servants  \n \nReference the instructions contained in Estab. Div‘s O.M No. 1/28/75/ D.II/R.3/ \nR.I, dated 5.7.1995, on the above subject. The aforesaid instructions have been reviewed \nand it has been decided with the approval of the Prime Minister that civil servants who \nare on probation on promotion to a higher post may be allowed to proceed on deputation. \nHowever, this concession will not be admissible to those civil servants, who are on \nprobation on initial appointment and have to pass/qualify a prescribed examination, test \nor course/training for the successful completion of their probation. \n \n2. \nMinistries/Divisions are to bring above instructions to the notice of \nAttached Departments/Subordinate Offices under their administrative Control. \n[Authority:- Estt. Div.‘s OM No. 1/28/75/D.II/R.3/R.I, dated 14.02.2007] \n \n8.8 \nDeputation Not a Method of Appointment \n \nReference Establishment Division‘s O.M.No.1/28/75-D.2/R.3/R.I, dated 18th \nFebruary, 1987, wherein the normal period of deputation for all categories of government \nservants had been fixed as three years, extendable by another two years with the prior \napproval of the competent authority. Under the said instructions, Secretaries of the \nMinistries/Divisions concerned were authorized to grant extension in deputation period \n                                                          \n Now Prime Minister. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 561 \n \n \nbeyond the initial period of three years in respect of government servants holding posts in \nBPS-17 to BPS-19. \n \n2.  \nIt has been observed, however, that there is a growing tendency to resort \nto postings through deputationists despite the fact that deputation is not a normal \nprescribed method of appointment as, under the Civil Servants (Appointment, Promotion \nand Transfer) Rules, 1973, three methods of appointments are required to be made either \nby promotion or by initial appointment or by transfer. The method of appointment to \nposts is also prescribed in the recruitment rules. Filling up the posts through deputation, if \nnot provided so in the recruitment rules, leads to following adverse implications:- \n(i) \nIn case of promotion posts, the promotions of departmental personnel are \ndelayed/stopped. \n(ii) \nIn case the post is required to be filled through initial appointment, quota \nof a particular province is affected. \n \n3.  \nIn order to bring the deputation policy in conformity with the present \npolicy of postings and transfers circulated vide Establishment Division‘s O.M. \nNo.10/10/94-R.2, dated 22nd March, 1994, and also to discourage the increasing tendency \nof postings through deputation, it has been decided that, in future, the deputation period \nwill be limited to three years only. A maximum two years extension in the deputation \nperiod will be considered only in exceptional cases, in the public interest, and with the \nprior approval of the Establishment Division in all cases of government servants in BPS-\n17 and above. The extension cases shall be forwarded to the Establishment Division at \nleast six months before the expiry of the three-year deputation period and with proper \njustification for the proposal. However, no deputation proposals will be entertained which \nwill adversely affect the method of appointment to the post as laid down in the \nrecruitment rules. Accordingly, all such proposals must invariably be accompanied by a \nformal assurance signed by at least the Joint Secretary (Admn) to that effect. \n \n4.  \nMinistries/Divisions are requested to also bring these instructions to the \nnotice of their Attached Departments, Subordinate Offices, Corporations, Autonomous \nBodies, etc, under their administrative control, for guidance/strict compliance. It may \nplease be noted that arrangements have been made in consultation with the Auditor \nGeneral‘s Office whereby payment of emoluments etc. to those on deputation will be \nstopped forthwith, immediately following the completion of the three-year deputation \nperiod, unless the Establishment Division‘s prior approval has been obtained and \nconveyed to the concerned Audit Circle. \n \n5.  \nThe existing instructions on this subject issued vide Establishment \nDivision‘s O.M.No.1/28/75-D.2/R.3/R.I, dated 18th February, 1987 stand modified to the \nabove extent.  \n[Authority.- Estt. Division‘s O.M. No.1/28/75-R.I, dated 14-3-1995]. \n \n8.9 \nDeputation of Government Servants –  \nProcedure for Extension  \n \nReference Establishment Division O.M. No. 1/28/75-D.II/R.3/R.I, dated \n6.10.1994 read with OM dated 14.3.1995 on the above subject. According to the standing \ninstructions contained in this Division OM dated 6.10.1994 cases for extension in \n\n  Page - 562                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \ndeputation period are required to be forwarded to the Establishment Division at least six \nmonths before the expiry of initial period of deputation failing which no extension in \ndeputation period would be granted and the officers concerned would be considered \nrepatriated to their parent department/ organization on expiry of initial period of \ndeputation. \n \n2.  It has, however, been observed that, at times, the Ministries/Divisions send \ncases to this Division for extension in deputation period long after the expiry of initial \ndeputation period. This practice is decidedly against policy instructions on the subject \nand need to be avoided. \n \n3. \nMinistries/Divisions are, therefore, requested to comply with the standing \ninstructions, referred to above, strictly and to ensure that cases for extension in deputation \nperiod are forwarded to Establishment Division six months before the expiry of initial \nperiod of deputation with proper justification. \n[Authority:- Estab. Div. OM No. 1/28/75-R.I, dated 30th October, 2000] \n \n8.10 \nTerms and Conditions of Deputation  \nof Civil Servants [] \n \nThe instructions governing the terms and conditions of transfer of civil servants \n[to foreign service in Pakistan] are contained in FR.114 and various O.Ms. issued by the \nFinance Division/Establishment Division from time to time. Since these instructions are \nscattered over a number of O.Ms. enquiries have been received from Ministries/Divisions \nregarding applicability of these instructions in their correct perspective. Accordingly, \nstandard terms and conditions of deputation of civil servants *[] have been drawn in \nconsultation with the Finance Division and are given below:— \n1. \nPeriod of Deputation \n \nThe normal period of deputation for all categories of government servants will \nbe three years. This will be extendable maximum by two years with the prior \napproval of the competent authority. \n2. \nPay \n \nPay in BPS as admissible under the government from time to time. \n3. \nDeputation Allowance \n \nDeputation allowance will be admissible at 20% of the basic pay subject to a \nmaximum of Rs. 6000 per month (both for Management Grade and non-\nManagement Grade posts).  \n4. \nTravelling Allowance \n \nTravelling allowance will be admissible in accordance with the ordinary TA \nrules of the government except that where TA rules of the borrowing \norganization are more favourable the latter will apply. \n                                                          \nThe words ‗to foreign service in Pakistan‘ deleted vide Estt. Div.‘s O.M.No. 1/13/87-R.I, dated  04-04-2007. \nThe words ‗ to foreign service in Pakistan‘ substituted with the words ‗on deputation‘ vide Estt. Div.‘s O.M. \nNo. 1/13/87-R.I, dated 04-04-2007. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 563 \n \n \n5. \nConveyance \n \n(i) \nIn case official car has been provided  to  the  deputationist  by  the  \nborrowing  organization,  it should be used for official purpose only, \nexcept where employees of the borrowing organization in an equivalent \nrank are entitled to free use of official car for both official and private \npurpose the same facility would be admissible to the deputationist subject \nto the prescribed petrol limit. \n \n(ii) \nIf the deputationist is entitled to official car in his capacity as a \ngovernment servant, excluding the official transport provided on a specific \npost, he shall continue to enjoy the facility on the same terms. \n      \n(iii) If the deputationist is the chief executive of the autonomous/semi \nautonomous body, he will be permitted free use of official car, for official \nand private purpose subject to the condition that the total petrol \nconsumption will not exceed 180 liters in a month, in case the \ndeputationist is in [BPS-20 or] BPS-21 and 240 liters in case he is in \nBPS-22.  \n \n(iv) If official transport is provided both for official and private purpose, the \nresidence-office conveyance allowance shall not be permissible. \n \n(v) \nIn case official transport is not provided, or if provided, is not used for \njourney between office and residence, residence-office conveyance \nallowance will be admissible at specified stations, at the rates and on the \nconditions laid down in para-8 of the Finance Division‘s O.M. No. F.1(1) \nIMP.11/77, dated 28.4.1977, as amended from time to time. For \noccasional travel, the mileage/conveyance rates, admissible in the \ngovernment will be applicable. \n6. \nResidential Facility \n \n (i) \nAccommodation may be provided to the deputationist, of a standard not \ninferior to what is normally admissible to him as a government servant, \nsubject to deduction of 5% of his emoluments. If accommodation is not \nprovided, the deputationist will receive house rent allowance, at a rate \nfixed by the government from time to time. If the deputationist is the chief \nexecutive of the autonomous/semi autonomous body, free unfurnished \naccommodation may be provided except where an official residence has \nalready been constructed by the autonomous/semi-autonomous body. \n \n(ii) \nThe facility of hiring of a house owned by a civil servant will be \nadmissible to a civil servant appointed on deputation in an autonomous \nbody as provided under rule 22 of Pakistan Allocation Rules, 1971. \n \niii) \nIn case accommodation is to be hired for the deputationist, the rental \nceiling laid down by the Works Division in the Pakistan Allocation Rules, \n1971**, as amended from time to time, or that applicable to employees of \n                                                          \n Amended vide Estab. Div.‘s O.M. No. 1/13/87-R.I, dated 15-12-1991. \nPakistan Allocation Rules, 1971 were repealed by Pakistan Allocation Rules, 1993 vide Works Division‘s \n Notification No. SRO 1006(1)/93, dated 20-10-1993 (pages 19-40, Common Services Manual (Vol. II), \nPPARC,  M.S. Wing, Estt. Div. 2003). Pakistan Allocation Rules, 1993 were repealed by the Accommodation \nAllocation  Rules, 2002 vide Works Division‘s Notification No. SRO 749(I)/2002, dated 30-10-2002 (pages 41-\n69, of the  document ibid). \n\n  Page - 564                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nequivalent rank in the borrowing organization, whichever is beneficial to \nthe deputationist, will be applicable. \n7. \nMedical Facility \n \nMedical facilities may be allowed, in accordance with the relevant rules of the \nborrowing organization provided that these facilities will not be inferior to those \nadmissible under the government. \n8. \nPension Contribution  \n \n[When a civil servant is posted on deputation basis to autonomous/ semi-\nautonomous bodies/corporations etc. pension contribution shall invariably be \nmade by the borrowing organization at the prescribed rate]. \n9. \nLeave Salary \n \nNo leave salary contribution shall be payable by the borrowing organization, but \nleave/leave salary shall be sanctioned/paid during the period of deputation, by \nthe borrowing organization. The Federal Government employees sent on \ndeputation who are granted leave and paid leave salary by the borrowing \norganization shall not count the period spent on deputation for earning leave \nunder the Government of Pakistan on their return. However, the leave earned by \na civil servant, but not availed/allowed during the period of his deputation in \nPakistan will be credited to his leave account on reversion to government \ndepartment. For this purpose, the autonomous bodies and corporations will \nmaintain proper leave accounts for the government servant on deputation with \nthem. Encashment of leave will not be admissible in the case of Government \nservants on deputation on the basis of the Rules/ Regulations of the autonomous \nbodies/corporations. \n10. \nDisability Leave \n \nThe borrowing organization shall also be liable for leave salary, in respect of \ndisability leave granted to the civil servant, on account of disability occurred in \nand through foreign service, even though if such disability manifests itself \nafter the termination of foreign service. The leave salary charges, for such leave, \nshall be recovered by the civil servant direct from the borrowing organization. \n11. \nG.P. Fund etc. \n \nDuring the period of deputation, the civil servant concerned will continue to \nsubscribe to the G.P. Fund, the remittance of which shall be supported with a \nG.P. Fund schedule, mentioning therein the G.P. Fund Account Number and the \nname of the Accounts Officer, maintaining the account. The remittance should \nbe made to the parent office of the government servant concerned. The parent \noffice will send copies of challans and schedules, to the Accounts Officer \nconcerned for necessary action. As regards the Benevolent Fund and Group \nInsurance premium contribution, this should be remitted directly, by the \ngovernment servant concerned, through the normal banking channel, to the \n                                                          \n Substituted vide Estt. Div.‘s O.M.No. 1/13/87-R.I, dated 04-04-2007. \n deputation \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 565 \n \n \nBoard of Trustees, Federal Employees Benevolent and Group Insurance Funds, \nIslamabad with the prescribed schedule, duly completed. \n12. \nChange in Terms of Deputation \n \nThe civil servant on deputation will continue to be under the rule-making control \nof the lending government, in matters of pay, leave, pension, G.P. Fund, etc. The \nlending government accordingly, will have a right to determine, in consultation \nwith the borrowing organization, the terms of his employment under the latter \nand these terms shall not be varied by the borrowing organization, without \nconsulting the lending government. \n13. \nJoining Time, Pay and TA \n \nThe borrowing organization will pay for the joining time granted on transfer to \nand reversion from deputation, at the rate prescribed by the Federal \nGovernment. It will also pay TA to the deputationist for journeys performed by \nhimself on transfer to and reversion from foreign service. \n14. \nEncashment of LPR \n \nA civil servant on deputation who is due to retire from government service \neither on completion of 30 years qualifying service or on attaining the age of \nsuperannuation, may draw the encashment of LPR from the borrowing \norganization, if he continues to work during the whole period of his LPR/last \nyear of his service, without repatriation of his services. \n15. \nCompensatory Allowance \n \n[If, by reason of his transfer to foreign service, the government servant loses \nany privilege or concession of pecuniary value which he would have enjoyed in \ngovernment service or is constrained to incur extra expenditure due to the nature \nof his duties in  foreign service or to the circumstances in which those duties are \nperformed, he may be allowed a compensatory allowance or other suitable \nconcession with the prior  concurrence of the competent authority. This will \ninclude Personal Allowance admissible w.e.f. 1st June, 1994 vide para 5(i) of \nFinance Division‘s O.M.No. F.1(2)-Imp/94(i) dated 15th June, 1994. Such \npersonal allowance in case of BPS-17 to BPS-22 employees shall be reduced \nequal to annual increments and shall cease as his pay is increased equal to or \nmore than his personal allowance].  \n16. \nQualification Pay/Allowance \n \nThe deputationist would also be entitled to draw qualification pay/allowances \nwhich he has been drawing in his parent department. The qualification \npay/allowance will not be related to the job but will be personal to the \nincumbent for possessing certain qualifications or passing an examination. \n \n2.  \nThe above instruction shall come into force from the date of issue of this \nO.M. and shall replace the existing orders/ instructions on the subject. \n[Authority:-Estt. Division‘s O.M.No.1/13/87-R.I, dated 3-12-1990]. \n                                                          \n Substituted vide Establishment Division‘s O.M. No. 1/13/87-R-I, dated 12-2-1995 \n ‗deputation‘. \n\n  Page - 566                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n8.11 \nTerms and Conditions of Deputation  \nof Civil Servants to Foreign Service  \nin Pakistan \n \nReference this Division‘s Office Memorandum of even number dated 3.12.1990, \nas amended from time to time Item No. 3 (Deputation Allowance) of the aforesaid O.M \nbe substituted as under [w.e.f. 1.7.2005]:- \n ―@ 20% of the basic pay subject to a maximum of Rs. 6000/-- per \nmonth (both for Management Grade and non-Management Grade \nposts)‖ \n \n2.  \nThis issues with the concurrence of Finance Division as contained in their \nOM No. 3(3)/R.3/2006-360, dated 27.5.2006. \n[Authority:- Estab. Div. OM No. F. No. 1/13/87- R.I, dated 12th June, 2006] \n \n8.12 \nInstructions to Regulate Cases of  \nTransfers/Deputation of Staff from  \nOne Office to Another \n \nThe following instructions are issued to regulate cases of transfers from one \noffice to another of the ministerial staff employed in the Pakistan Federal Secretariat and \nits Attached Departments with particular reference to the position of a deputationist in his \nparent office as well as in the borrowing office. \n \n2.  \nShould temporary transfers to other offices be allowed (i) as a normal \ncourse, or (ii) only if considered necessary in the public interest.– Transfers should be \nallowed only in the public interest.  The term ―public interest‖ is explained in paragraph 4 \nbelow. \n \n3.  \nShould a transfer be allowed (i) normally in the same grade*, or (ii) only if \nit involves promotion.– It does not appear necessary to lay down any hard and fast rules \nin this respect, since as stated in paragraph 2 above, transfers will be allowed only, if \nnecessary, in the public interest, and it would, therefore, be immaterial whether a transfer \nis in the same grade or whether it involves promotion. \n \n4.  \nWhat should be done to ensure that the claims to promotion of those \nalready employed in the borrowing office have been satisfied.– (a) It has been decided \nthat, in fairness to the persons employed in the office in which a vacancy occurs, a person \nfrom another office should be appointed only if no person eligible and suitable for \nappointment is available in the office concerned.  For this purpose, it should be placed on \nrecord by the appointing authority, or the Departmental Promotion Committee concerned, \nas the case may be, that none of the persons eligible concerned, for appointment from \n                                                          \n The words ―with immediate effect‖ substituted with the words/figures ―w.e.f. 1.7.2005‖ vide   Estt. Div.‘s \nO.M.No.1/13/87 dated 09-12-2006. \n BPS/post. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 567 \n \n \namongst the persons is available in the office. The reasons for declaring the persons \nemployed in the office concerned as unfit for appointment to the post in question should \nbe recorded by the authority concerned. When a person is appointed by transfer in the \ncircumstances stated above, his transfer should be considered to have been made in the \npublic interest. (b) When a transfer becomes necessary in the manner referred to above, it \nshould be arranged between the offices concerned without a reference to any outside \nauthority. It may be pointed out that a transfer should be made only if it is permissible \nunder the relevant rules relating to recruitment to the post or service concerned. In this \nconnection attention is also invited to the Establishment Division Office Memorandum \nNo. 54/2/48-Estt. (ME), dated the 21st November, 1949. \n \n5.  \nThe position in his parent office of the person transferred temporarily to \nanother office.– When a transfer has been made in the public interest as explained in \nparagraph 4 above, the interests of the person concerned should be protected in his parent \noffice until he is confirmed in the borrowing office. For this purpose, when a vacancy \noccurs in a higher grade*in his parent office, the person concerned should be considered \ntherefor, and if he is selected for promotion in accordance with the relevant rules, he \nshould be appointed formally (and not actually) to the post in the higher grade*.  \nSimilarly, if he was officiating, at the time of his transfer, in post a higher than the one in \nwhich he was employed permanently, he should be considered for confirmation in the \nhigher post when his turn comes.  This would enable him to occupy, on reversion to his \nparent office, the position which he would have occupied had ―next rule― should \n                                                          \n Note:  \nNext Below Rule: In initial substantive appointment of a government servant, his pay is fixed, if he holds a lien, \non a permanent post in this manner: if the appointment involves assumption of duties and responsibilities of \ngreater importance than those of the permanent post, he will draw as initial pay the stage of time scale next \nabove substantive pay in respect of the old post. When appointment to the new post does not involve such \nassumption, he will draw, as initial pay at the stage of the time scale equal to his substantive pay in respect of \nthe old post, or if there is no such stage, the stage next below that pay plus personal pay equal to the difference, \ntill he earns an increment in the time scale of the old post or in the time scale of the new post, whichever is less, \nbut if the minimum in the time scale of the new post is higher than his substantive pay, he will draw that \nminimum as initial pay. The guiding principle for the working of the next below rule, as given in FR 30(10) is \nthat an officer outside his regular line should not suffer by forfeiting acting promotion had he remained in his \nregular line. Thus a fortuitous acting promotion of a junior officer to an officer outside the line of promotion, \ndoes not give rise to claim under the next below rule. \n \nProcedure for regulating pay under the ‗next below rule‘: The Governor General has sanctioned the \nadoption of the following guiding principle in regard to the working in future of the ‗next below‘ rule. The \nintention of the so-called rule was apparently that an officer out of his regular line should not suffer by \nforfeiting acting promotion which he would otherwise have received had he remained in his regular line. From \nthat it follows that the fortuitous acting promotion of someone junior to an officer who is out of the regular line \ndoes not, in itself, give rise to a claim under the 'next below' rule. Before such a claim is established it should be \nnecessary that all the officers senior to the officer who is out of the regular line have been given acting \npromotion, and also the officer next below him, unless in any case the acting promotion is not given because of \ninefficiency, unsuitability or leave. In the event of one of these three bars being applicable to the officer \nimmediately below the officer outside his regular line, some other officer, even more junior should have \nreceived acting promotion and the officers, if any, in between should have been passed over for one of these \nreasons. \n \n \n \n\n  Page - 568                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nhowever, be allowed to him in respect of a promotion nor should he be placed in an \nadvantageous position vis-a-vis his colleagues in his parent office, by virtue of his \npromotion, if any, in the borrowing office.  In other words, he should be considered, \nwhile on temporary deputation to the other office, as a member of his parent office for the \npurpose of confirmation, promotion, seniority etc.  He should be allowed to revert to his \nparent office with the agreement of both the lending and the borrowing offices. \n \n6.  \nSeniority on transfer from one office to another.– (i) The instructions in \nthe foregoing paragraphs regulate the position of a deputationist in his parent office. As \nregards his seniority in the office to which he is transferred, it should be determined in \nthe following manner:- \n(a) \nWhen it is open to the person concerned to accept or refuse an offer of \nappointment in another office, he should count his seniority in the new \noffice from the date of his transfer to that office. \n(b) \nWhen a person is compulsorily transferred to another office as a result of \nconscription, or alongwith the post and his work, he should be allowed to \ncount his previous continuous service in the grade towards seniority in that \ngrade in the new office. \n \nIt may be pointed out that separate seniority lists should be prepared in respect \nof (i) persons appointed on a permanent or a quasi-permanent basis; and (ii) persons \nappointed on a purely temporary basis, and the person obtained by transfer from another \noffice should be assigned his appropriate place, in accordance with the above \ninstructions, in the list of the persons to which category he belongs. \n \n(ii) The seniority of a person, who went on deputation from one office to another \nbefore 31st  March, 1951, should be determined in his new office, in accordance with the \nfollowing instructions:- \n(a) \nIn order to get the benefit of continuous service in a *grade, a deputationist \nbe permanent in that *grade in his parent office, and not merely eligible \nfor being made permanent. In case, however, he is subsequently made \npermanent in a *grade in his parent office from a retrospective date, his \n                                                                                                                                                \n(Late Govt. of India Finance Department Endst. No. F.27(1)-EX-I/36, dated the 20th February, \n1936 and Home Department No. F. 52/36, dated the 6th February, 1936). \n \nThe Ministry of Finance has had under consideration the question of operation of the 'next below \nrule' in the offices of the Government of Pakistan. The \"next below rule\" was a temporary expedient designed to \nprotect government servants from monetary loss and in effect meant the temporary upgrading of posts. It was \noriginally intended that the expediency should not last more than six months in individual cases. Whatever may \nhave been the held advantage in the past to leave a man undisturbed in the post by him if the exigencies of the \npublic service required it, the need for such, considerations does not exist at present. It is the considered opinion \nof this Ministry that the concessions of the 'next below rule' should not be permitted except in very exceptional \ncircumstances and that too for very short periods. It has been decided, therefore, that the cases wherein the \nbenefit of the ‗next below rule‘ has been conceded should be reviewed forthwith. The Ministry of Interior/etc. \nshould take steps either to obtain the approval of this Ministry for the continuance of that benefit or to revert the \ngovernment servant concerned to his parent office.  \n(Ministry of Finance O.M. No. 1196-R.E-.G./47, dated the 7th December, 1947) \n* BPS/post.  \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 569 \n \n \nseniority should be changeable in the borrowing Ministry/ Department, \nand he should be considered to be permanent on the date of transfer, and \ngiven the benefit of his continuous service in the borrowing \nMinistry/Department in that *grade; \n \n(b) \nA deputationist can get the benefit of his continuous service in a *grade in \nthe borrowing Ministry/ Department only if he is appointed in the \nborrowing Ministry against a regular post in accordance with the roster \nprescribed in the Establishment Division Office Memorandum No. \n54/2/48/Ests. (ME), dated the 21st November, 1949. If, however, he is \nappointed in the borrowing Ministry/Department against a temporary post, \nhe will take seniority with effect from the date he is appointed against a \nregular post, and all persons in the borrowing Ministry who are permanent \nin that *grade, or have been appointed according to the prescribed roster \non the date of the deputationists temporary appointment, will take \nseniority over him. \n \n7.  \nTransfers as a result of conscription.– The interests of the person \ntransferred compulsorily to another office as a result of conscription should be adequately \nprotected in his parent office as stated in paragraph 5 above.  In addition, when his turn \nfor promotion to a higher *grade comes in his parent office, he should be appointed to the \npost actually and be allowed the financial benefit of the ―next below rule‖. \n \n8.  \nTransfers alongwith posts.– As regards persons who are transferred to \nanother office alongwith their posts, the question of the protection of their interest in their \nparent office will not arise, since they will be transferred on a permanent basis and will \nthus sever their connections with the previous office. \n \n9.  \nProtection of interests of temporary persons.– The above instructions \napply to persons who hold permanent posts in their parent offices.  As regards persons \nemployed on a temporary basis, there is no question of the protection of their interests in \ntheir previous office, since, on transfer to another office, they will automatically cease to \nbe members of their previous office.  If, however, an occasion arises in which a \ntemporary person is compulsorily transferred to another office as a result of conscription, \nthe question regarding the protection of his interests in his original office should be \ndecided in consultation with the Establishment Division. \n \n10.  Persons holding excluded posts.– Persons employed against ―excluded \nposts‖ in the Pakistan Federal Secretariat and its Attached Departments are not eligible \nfor appointment to posts in the regular cadre, vide Establishment Division Office \nMemorandum No. 54/l/48/Est. (ME), dated the 24th August, 1948. If a case arises in \nwhich a person holding a permanent appointment in the regular cadre is appointed \ntemporarily to a post in the ―excluded cadre‖, in view of his special or technical \nqualifications, his case should be considered as one of transfer to another office, and \nshould be dealt with in the light of the instructions contained in the foregoing paragraphs. \n                                                          \n* BPS/post.  \n Note w.r.t para 5 Sl.No.8.12. \n\n  Page - 570                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n11.  These instructions take effect from the date of this Office Memorandum. It \nis necessary that, before a transfer is made, the position of the person concerned, both in \nhis parent office and the borrowing office, should be specially determined in the light of \nthese instructions and the decision communicated in writing to the person concerned as \nwell as to the office to which he is transferred. \n[Authority.- Estt. Division‘s O.M. No. 6/15/48-ME, dated 31-3-1951 read with  \nO.M. No. 6/39/57-ME, dated 5-2-1958]. \n \n9.1 \nGrant of Deputation Allowance \n \nThe term ―deputation‖ has not been defined in the Civil Servants Act, 1973  and \nthe rules made thereunder. However, in its judgement (PLD 1981 SC 531), the Supreme \nCourt of Pakistan has enunciated the following explanation of the term deputation: \n―According to the practice in vogue a Government servant begins to be regarded \nas a ‗deputationist‘ when he is appointed or transferred, through the process of \nselection to a post in a department or service altogether different from the one to \nwhich he permanently belongs. He continues to be placed in this category so \nlong as he holds the new post in an officiating or a temporary capacity but \nceases to be regarded as such either on confirmation in the new post or on \nreversion to his substantive post.‖ \n \n2.  \nOn the basis of the above cited explanation, appointment of a civil servant \nof the Federal Government, other than an officer of the *APUG, to a post in the \nProvincial Government would fall within the definition of deputation. \n \n3.  \nFor the purpose of entitlement of deputation allowance, however, the \nabove cited explanation of the term deputation is not relevant because deputation \nallowance sanctioned in Establishment Division O.M. No. 1/13/87-R.I, dated 3rd \nDecember, 1990 is admissible only on ―deputation of civil servants to foreign service in \nPakistan‖. The term ―foreign service in Pakistan‖ has been defined in Rule 9(7) of the \nFundamental and Supplementary Rules. According to these rules a government servant is \nconsidered to be on deputation to foreign service in Pakistan when he receives his pay \nfrom outside the general revenues of the Federation, or a Province or Railways fund. This \nmeans that deputation allowance is not admissible if a person is on deputation to a \ndepartment of Federal or Provincial Government even outside the normal line of his \nservice because he continues to receive his salary during such deputation from the \ngeneral revenues of the Federation or a Province. Deputation allowance is thus \nadmissible only in cases of `deputation to foreign service in Pakistan‘ as defined in \nFR.9(7) and it is not admissible in cases of deputation to Ministries/ Divisions, Attached \nDepartments or Subordinate Offices of Federal Government or Provincial Government or \nRailways. \n                                                          \n* All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 571 \n \n \n \n4.  \nIt is requested that the Finance Division may kindly tender their advice on \nthe point raised at para 2 above. \n[Authority.- Estt. Division‘s O.M. No. Dy.875/98-DS(E.I), dated 2-4-1999]. \n \n9.2 \nClarification About Deputation Allowance \n \nReference Establishment Division‘s O.M. No.Dy.875/98-DS(E.I), dated \n2.4.1999  on the subject noted above. In accordance with the existing policy instructions \nissued by the Establishment Division vide O.M. No.1/13/87-R.I, dated 03.12.1990, \ndeputation allowance is strictly allowed to all government servants including Provincial \nGovernments who are deputed under the standard terms of deputation in light of Circular \nquoted above. It is also confirmed that term ―a foreign service in Pakistan‖, has been \ncovered in rule 9(7) of the Fundamental and Supplementary Rules. \n \n2.  \nIt is, therefore, clarified that a government servant is considered to be on \ndeputation to foreign service in Pakistan when he receives his pay from outside the \ngeneral revenues of the federation or a province or railway funds. Subsequently, \ndeputation allowance would not be admissible to a person on deputation to a department \nof Federal or Provincial Government even outside the normal line of his service because \nhe continues to receive his salary during such deputation from the general revenue of \nfederation or a province. \n[Authority.- Finance Division‘s O.M. No. F.12(1) R.3/99-386, dated 13-5-1999]. \n9.3 \nBar Against the Use of the Term  \n―Deputation Allowance‖  \n \nIt has been brought to notice that Ministries and Divisions frequently sanction \n―deputation allowance‖ for government servants without specifying the reason for the \nallowance. \n \n2.  \nAt the outset, it may be stated that the term ―deputation allowance‖ has not \nbeen used in the F.Rs and under those rules special duty or ―deputation within Pakistan‖ \nis not recognized vide Audit instruction below F.R. 40. Such cases are correctly described \nas cases of temporary transfer. The use of the term ―deputation allowance‖ to denote an \naddition to pay or an allowance granted to a government servant on his transfer from one \ndepartment to another is technically incorrect and not recognized under the FRs. The \nposition under these rules is that: \n(1) \nif on transfer from one department to another a government servant is \nappointed to a post for which pay and allowances have already been fixed \nhe should, ordinarily, draw the pay and allowances attached to that post; \n(2) \nif he is transferred for temporary duty against a temporary post created for \nhim, the pay of the post has to be fixed in accordance with the principles \nlaid down in F.R. 40 and the government orders below that rule; \n(3) \nif it is not considered necessary to fix the pay of the post, the officer who \nis placed on temporary duty draws his own pay but if the duty involves the \nconsideration mentioned in F.R. 9(25), a suitable special pay is sanctioned \nto him; \n\n  Page - 572                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n(4) \nif, however, the transfer does not attract the provisions of F.R. 9(25), but \nthe grant of a compensatory allowance is justified e.g., where an officer \nhas to incur extra expenditure due, for instance, to the expensiveness or \nremoteness of the locality to which he is transferred a suitable \ncompensatory allowance is granted. \n \nThe classification of the additional remuneration, in either of the last two cases \nwould depend on the reasons for which it is sanctioned. \n \n3.  \nThe position stated above may be kept in view while sanctioning additions \nto emoluments on transfer of government servants. The terminology used in the sanctions \nshould be strictly in accordance with the terms recognized under the FRs and the reasons \nfor which additions to emoluments are sanctioned should invariably be specified in the \nsanction letter. \n[Authority.- Finance Division‘s O.M.No.F.3 (31)-R-II(I)/58, dated 15-8-1958]. \n \n10.1 \nRight of Reversion to Temporary Government Servants  \n \nWhen the right of reversion is given to a temporary person, his case becomes \nanalogous to that of a regular deputationist to some other office.  Para 9 of the Office \nMemorandum, dated the 31st March, 1951 states the normal position in respect of \ntemporary staff. If, however, the employing Ministry give the right of reversion to a \ntemporary employee at their discretion, there is nothing wrong in it. The spirit behind the \ninstructions contained in the Office Memorandum, dated the 31st March, 1951  was the \nprotection of interests of deputationists to other offices while they are away. \n[Authority.- Estt. Division‘s U.O. Note No. 6/17/58-ME, dated 4-8-1958]. \n10.2 \nReversion of Probationers Undergoing  \nTraining at the Civil Services Academy  \nto Their Former Post  \n \nIt has been decided that a probationer who holds lien against his former post \nwhere he was appointed otherwise than through Competitive Examination held by the \nFederal Public Service Commission, will be allowed to revert to that former post within \n30 days of the commencement of common training programme at the Civil Services \nAcademy. Such a probationer will not be allowed to revert in any case after the expiry of \nthat period. \n \n2.  \nIt is requested that the above decision may appropriately be incorporated \nin the offer of appointment in future. \n[Authority.- Estt. Division‘s O.M. No.1/17/87-T.V. dated 19-2-1987]. \n \n10.3 \nReversion of Deputationists \n \nCases have come to the notice of the Establishment Division where officers \nwhose services were obtained on deputation for a specific period were not returned by the \nborrowing department when the parent department asked for their reversion. Attention in \nthis regard is invited to the Establishment Division‘s O.M. No. 1(28)/71-D. II, dated the \n28th  March, 1972 (Annex I), wherein it was laid down that officers obtained on \ndeputation should be reverted to their parent department on the expiry of the period of \ndeputation.  \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 573 \n \n \n \n2.  \nIn the interest of efficient administration, it is reiterated that the above \nmentioned instructions should be followed rigidly and the deputationists reverted to their \nparent department on the expiry of the period of deputation unless the intention is to \npermanently absorb the deputationist in the cadre or department where he is serving on \ndeputation and the recruitment rules for the post provide for such a course. In such cases, \nthe consent of the deputationist to the suspension or termination of lien on his permanent \npost in the parent department, as well as the agreement of the parent department, should \nbe obtained. With the completion of these formalities, the deputationist will be treated as \nregular member of the establishment of the borrowing department. \n \n3.  \nWhere, however, it is not intended to permanently absorb the deputationist \nin the borrowing department, the deputationist must not be allowed to remain away from \nhis parent cadre for unduly protracted period; he should be reverted to the parent \ndepartment on expiry of the period of deputation as originally fixed. If the borrowing \ndepartment needs the services of another officer having the qualifications or experience \npossessed by the deputationist, a request should be made to the lending department to \ndepute some other officer in his place possessing the same qualifications or experience as \nfar as possible. The borrowing department in no case should insist on retaining a \nparticular individual beyond the original period of deputation. \n \n4.  \nAll Ministries, Divisions and Departments are requested to examine the \ncases of deputationists with them and take necessary action in the light of the above \ninstructions. If relaxation of these orders is required in any individual case, it may be \nreferred to Establishment Division with full justification. \n[Authority.- Estt. Division‘s O.M. No. 1(28)/75-D.II, dated 6-3-1975]. \n(ANNEX I) \n(See Sl. No. 10.3) \n[Copy of Establishment Division O.M. No. 1(28)/71-D. II, dated the 28th  March, 1972]. \n \nThe question has been raised whether the instructions issued in the \nEstablishment Division O.M. No.1/23/71-D.II, dated 29th July, 1971 (Annex II) \nregarding proforma promotion apply also to past cases where proforma promotions had \nalready been made prior to the issue of these instructions. The Ministries and Divisions \nare advised to review all such cases. If the officer had been allowed to proceed on \ndeputation for a specific period, he should be required to revert to the parent department \non expiry of that period. In case no period was specified, the parent department should \nexamine the propriety of recalling the officer to the parent cadre as it is not \nadministratively desirable that officers and staff should remain away from their parent \ncadre for unduly long period, say, more than 3 years in the case of gazetted officers and 5 \nyears in the case of non-gazetted staff. However, if in the case of a particular department \nthe number involved is large, the recall of the deputationists should be judiciously \nstaggered so that no large scale reversions are caused in the parent office consequent on \nthe recall of the deputationists. Priority in recall should be given to those who have been \nallowed proforma promotion in the parent cadre.  Where, however, the borrowing \ndepartments are prepared to confirm such officers and staff on their own establishment \n(provided this is admissible in accordance with the recruitment rules applicable to the \n\n  Page - 574                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \npost) and the officer or staff is also willing to be so absorbed, reversion to parent cadre \nmay not be insisted upon. \n(ANNEX II) \n(See Sl. No. 10.3) \n[Copy of Establishment Division O.M. No. 1/28/71-D.II, dated the 29th July, 1971]. \n \nThe Ministries and Divisions, as well as Attached Departments and Subordinate \nOffices, have, in the past, been ordering proforma promotions (also called promotions in \nabsentia) of persons serving on deputation on foreign service, or in ex-cadre posts, as a \nmatter of course on the sole ground that the deputationists had been approved for \npromotion by the D.P.C. of the parent department and a person junior to him had been \npromoted. This has resulted in the deputationists serving away from their parent \ndepartment or cadre for unduly long periods as such persons not only enjoy better \nemoluments while on deputation but also feel secure that their interests are being fully \nprotected in their own departments. \n \n2.  \nThe intention underlying proforma promotions is to protect the interests of \nthe government servant only in circumstances where the government servant is required \nto serve away from his parent cadre because of a definite requirement of public interest \nand not merely to suit his own interests. Normally, therefore, a deputationist, as soon as \nhe becomes due for promotion, should be required to revert to his parent department or \ncadre so that he is promoted to the next higher post for which he may have been declared \nfit.  In case an offer of promotion is made to him and he declines to revert, he may be \nallowed to remain in the outside post on the clear understanding that he will not ask for \nproforma promotion.  Only in exceptional cases where the borrowing department or \norganization expresses its inability to spare the officer, and the head of the parent \ndepartment records, in writing, why he considers it necessary to keep the government \nservant on deputation in the ex-cadre appointment, may proforma promotions be made.  \nEven in such cases the period for which the officer is allowed to continue to remain on \ndeputation, with the benefit of proforma promotion, should be judiciously fixed so that \nthe officer reverts to his cadre and is appointed to the post for which he has been \napproved for promotion, as early as possible.  Such period should not normally exceed 6 \nmonths. All cases, where proforma promotions are allowed for a period exceeding 6 \nmonths, should be reported to the Establishment Division with full justification. \n \n3.  \nThe Ministries/Divisions are also advised that in future whenever they \nsend an officer or member of the staff on deputation to an ex-cadre post, or on foreign \nservice, they should settle in advance the period of deputation with the borrowing \noffice/organization on the expiry of which the government servant should revert to his \nparent cadre.  While selecting persons for deputation, care should also be taken not to \ndepute officers who would soon be coming up for promotion to the next rank in their own \ncadre and may have to be re-called.  In the majority of cases, officers and staff are sent on \ndeputation on their application or request. They should be warned that in case they fall \ndue for promotion, they will have to revert to their parent cadre and they will not be \nallowed promotions in absentia. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 575 \n \n \n \n4.  \nThe above instructions do not apply to senior appointments in \ninternational organizations such as the United Nations, the R.C.D. Secretariat, etc. to \nwhich officers are nominated by government having regard to their qualifications, \nexperience and suitability. In such cases it may be presumed that the services of the \nofficer have been placed on deputation with the foreign organization in the public \ninterest, and  proforma promotion, when called for, may be made. \n10.4 \nLien of Government Servants –  \nObjective and Administrative  \nImplications \n \nF.R. 14-A(b) provides that the lien suspended under F.R. 14 (a) (2) cannot be \nterminated while the government servant remains in government service except on his \nwritten request. The effect of this provision is that in a case where a government servant \nis appointed in a substantive capacity to a permanent post outside the cadre on which he \nis borne, he can retain his suspended lien in his parent cadre for the entire period of his \nservice under the government, vide Government decision below F.R. 14-A.  It is possible \nthat the exercise of this right will result in certain administrative difficulties in some \ncases. \n \n2.  \nThese rules have been framed with a view to safeguarding the legitimate \nrights of government servants.  It is not contemplated that their provisions should be so \nexploited as to cause administrative inconvenience to government.  In a case, therefore, \nwhere the competent administrative authority feels that the retention of a suspended lien, \non the post by a government servant after his appointment in a substantive capacity to an \nex-cadre post for an indefinite period thereafter if the consent required for its termination \nunder F.R. 14-A(b) is not given, is likely to cause administrative inconvenience, it is open \nto that authority not to allow, as a purely administrative measure, the making of the \nsubstantive appointment on the ex-cadre post.  This is fully permissible and is not \nconnected with the provisions of these rules.  The Ministries and Divisions etc., may \nkindly note this for guidance and issue suitable instructions to the administrative \nauthorities subordinate to them, emphasizing the necessity of having this point considered \nbefore substantive appointments in ex-cadre posts of government servants holding liens \nor suspended liens in the cadres administered by them are allowed.  In this connection \nattention is invited to the Ministry of Finance endorsement No. 600-RIII/52, dated the 6th \nMarch, 1952 according to which borrowing departments etc., are required to consult the \nlending departments before confirming lent officers in the posts under the former‘s \ncontrol. \n[Authority.- Finance Division‘s O.M. No. 8/36/59-E. XIl, dated 13-3-1961]. \n \n10.5 \nProcedure for Confirmation of Deputationists \n \nReference.— Ministry of Finance letter No.F.10(23) - EGII/ 48, dated the 10th \nJune, 1949. \n \n2.   \nIt has been brought to notice that there have been cases in which \npermanent officers belonging to a department or government while on deputation to \nanother department or government have been confirmed in the latter without the formal \n                                                          \n ECO/Successor Organization \n\n  Page - 576                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nconcurrence of the former which is essential as stipulated in the Ministry of Finance letter \nNo. F. 10 (23)EGII/48, dated the 9th December, 1948.  It is requested that when an officer \nis confirmed in the borrowing government or department, prior formal concurrence of the \nlending government or department as well as the consent of the officer concerned should \nbe obtained. \n[Authority.- Finance Division‘s letter No. 600-RIII/52, dated 6-3-1952]. \n \n10.6 \nConfirmation of Deputationists  \nby Borrowing Offices \n \nThere are a number of government servants who are substantive holders of \npermanent posts in one office but are on deputation to another. It has been brought to the \nnotice of the Establishment Division that sometimes when such a government servant, \nduring the course of his service in the borrowing office, is confirmed, the parent office is \nnot informed.  As this practice causes administrative inconvenience to the parent office, it \nshould be avoided. As laid down in the Ministry of Finance letter No. 600-RIII/52, dated \nthe 6th  March, 1952  permanent officers belonging to a government or department, while \non deputation to another government or department, should not be confirmed in the latter \nwithout the prior formal concurrence of the former and the consent of the officer \nconcerned.  Once such confirmation is decided upon, after taking also into consideration \nthe point emphasized in the Establishment Division O.M. No. 8/36/59-E.XII, dated the \n13th  March, 1961, a copy of the resultant confirmation orders should be endorsed to the \nlending government or department. \n \n2.  \nShould such a government servant continue to serve the borrowing \ngovernment or department till the time of his retirement from service, information to the \neffect that he is being retired should be furnished to the lending government or \ndepartment, unless the lien of the government servant in his parent cadre had been \nterminated at the time of his confirmation in the ex-cadre post, as visualized in the \nEstablishment Division Office Memorandum, dated the 13th March, 1961  referred to in \nthe preceding paragraph. \n[Authority.- Estt. Division‘s O.M. No. 8/7/64-F.I, dated 19-10-1964]. \n10.7 \nCounting of Period of Formal Promotion  \nTowards Increment on Reversion to  \nParent Office  \n \nIt has been decided in consultation with the Ministry of Finance, that the persons \non deputation to other offices who are appointed formally (and not actually) to officiate \nin accordance with paragraph 5 of the Office Memorandum, dated the 31st March, 1951, \nmay be allowed to count the period of such officiating service towards increments in \nthose higher posts, on reversion to their parent offices. \n[Authority.- Estt. Division‘s O.M. No. 6/15/48-MEI, dated 30-1-1953]. \n \n11.1 Application of Section Officers for Ex-Cadre Posts \n \nInstances have come to the notice of the Establishment Division that Ministries/ \nDivisions are forwarding applications of their Section Officers for appointment against \nex-cadre posts without prior clearance of the Establishment Division, and the matter is \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 577 \n \n \nreferred to this Division for appointment to such posts on ex-post facto basis. This \npractice is not in order and violates the instructions contained in this Division Office \nMemorandum No. 3/7/68-C.III, dated 7-2-1970 and 23-10-1971 Ministries/Divisions are \nrequested kindly to adhere strictly to the instructions under reference. \n[Authority.- Estt. Division‘s O.M. No. 11/11/73-C.III(B), dated 2-4-1973]. \n \n11.2 \nDeputation of Section Officers  \nAgainst Other Posts  \n \nA reference is invited to the Establishment Division O.M. No. 3/7/68-C.III, \ndated the 7th February, 1970 (Annex) on the above subject. It is stated that it has been \ndecided that all applications of Section Officers for deputation to ex-cadre posts under the \nGovernment or Semi-Government Organizations will be in the first instance, scrutinised \nand examined by a Committee consisting of the Joint Secretary and Deputy Secretary of \nthe Establishment Division and a representative of, at least Deputy Secretary‘s level of \nthe Ministry/Division under whose administrative control the ex-cadre posts in question \nbelong. \n \n2.  \nAll Ministries/Divisions are accordingly requested to forward all \napplications received from Section Officers for appointment to any ex-cadre posts to the \nEstablishment Division at least one month before the last date prescribed for the receipt \nof such applications by the authority concerned. While forwarding any application to the \nEstablishment Division, the Ministry/ Division concerned should certify that the \ncandidate possesses the requisite qualifications and experience prescribed for the post and \nthat they will have no objection to release him if he is selected for the appointment. \n \n3.  \nIn cases where the Section Officers are to be considered alongwith officers \nbelonging to other services the recruiting agency should invariably forward a copy of the \nnotification to the Establishment Division for reference. \n[Authority.- Estt. Division‘s O.M. No.3/7/68-C.III(B), dated 23-10-1971]. \n(ANNEX) \n \n[Copy of Establishment Division‘s O.M. No. 3/7/68-C-III, dated the  \n7th February, 1970]. \n \nIt was decided by the government in early 1968, vide point No. 6 in the \nEstablishment Division Office Memorandum No.1/ 11/66-C. III, dated the 14th February, \n1968, that deputation of CSS officers to autonomous bodies, attached/subordinate \noffices should be encouraged to give them field experience.  Pursuant to that decision, \nMinistries/Divisions have been deputing officers to other organizations but apparently in \na haphazard manner.  The following guidelines are, therefore, laid down for observance \nby all concerned:- \n(a) \nWhile framing recruitment rules for the posts in government and \nautonomous organizations for which the services of Section Officers can \nbe gainfully utilized, the question of making them eligible for such \nappointments may be considered by the administrative Ministries/ \n                                                          \n Central Secretariat Service (CSS), now Office Management Group (OMG),  \n\n  Page - 578                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nDivisions concerned in consultation with the Regulations Wing of the \nEstablishment Division and the Central Public Service Commission, \nwhere necessary. \n(b) \nWhere recruitment rules have already been framed, the question of \nrevising them with a view to making a provision as proposed at (a) above, \nmay be considered by the Ministries/Divisions concerned. \n(c) \nWhere Section Officers are to be considered alongwith officers belonging \nto other services, then applications may be invited by the recruiting \nagency. Such applications from Section Officers will invariably be routed \nthrough the Establishment Division vide their O.M. No. 1/8/62-C. III, \ndated the 14th May, 1966. \n(d) \nFor the posts against which only Section Officers are to be considered for \nappointment, the Ministries/Divisions concerned may place their \nrequirements with the Establishment Division indicating:- \n(i) \nEducational qualifications and experience prescribed for the post. \n(ii) \nPay Scale etc. prescribed for it. \n(iii) Nature of the duties attached to it. \n(iv) Method of selection. \n(v) \nAny other special points required to be kept in view while making \nselection. \n(e) \nNo Section Officer will be allowed to stay away on deputation for more \nthan five years. \n \n11.3 \nGazetted and Non-Gazetted  \nTechnical Services  \n \nA question has been raised whether the instructions contained in the \nEstablishment Division O.M. No. 6/15/48-ME, dated the 30th January, 1953 are \napplicable to Gazetted and non-Gazetted technical services also. The matter has been \nconsidered in the Establishment Division, and it has been decided that there should be no \nobjection to the cases of officials of the gazetted and non-gazetted technical services \nbeing decided in accordance with these instructions provided that the procedure laid \ndown in Para 11 of the Establishment Division O.M. No. 6/15/48-ME, dated the 31st  \nMarch, 1951 is observed in each case. \n \n2.  \nThese instructions will take effect from 1st January, 1961. \n[Authority.- Estt. Division‘s O.M. No. 11/6/60-E, XI, dated 18-1-1961]. \n \n12.1 Deputationists from Provincial Governments  \n \nThe question has been raised whether, with the substitution of efficiency \nhonorarium for advance increments, it is still necessary for the Ministries/Divisions to \nobtain the consent of the lending Provincial Governments before recommending \n                                                          \n Federal. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 579 \n \n \ndeputationists for the grant of efficiency honorarium. After a careful consideration of the \nfinancial aspect of the matter, it has been decided that it will not be necessary for the \nMinistries/Divisions to obtain the consent of the lending Provincial Governments before \nrecommending deputationists for the grant of efficiency honorarium provided the \nrecommendations are not based on the recommendees‘ good performance under the \nProvincial Governments. \n[Authority.- Estt. Division‘s O.M. No. 5/l/63-CV/LR.II, dated 13-3-1965]. \n \n12.2 \nChange in Terms and Conditions  \nof Deputationists \n \nA case has recently come to the notice of the Establishment Division in which a \nBPS 5 employee of a Provincial Government on deputation to the Federal Government \nwas promoted to a BPS-16 post and subsequently to a BPS 17 post while on deputation, \nwithout consultation with the Provincial Government concerned. This has created an \nawkward situation for the Provincial Government in the matter of fixation of pay, grant \nof pension, etc. to the employee concerned on repatriation from deputation. \n \n2.  \nIt may be recalled that a government servant on deputation continues to be \nunder the rule-making control of the lending government and is governed by the rules of \nthe lending government in matters of pay, leave, pension, etc. The lending government \naccordingly have a right to determine, in consultation with the borrowing government, \nthe terms of his employment under the latter and these terms should not be varied by the \nborrowing government without consulting the lending government. \n \n3.  \nIn view of the position explained above, it is brought to the notice of all \nthe Ministries/Divisions etc. that no increase in pay or improvement in other service \nprospects should be allowed to any employee on deputation without consulting the \nlending government or department and without the approval of the Establishment \nDivision. \n[Authority.- Estt. Division‘s O.M.No.1/4/86-R.I. dated 3-4-1986]. \n12.3 \nRuling Regarding Employees from Provinces/ \nAuthority on Deputation to Federation \n \nUnder clause (2) of section 1 of the Civil Servants Act, 1973, that Act applies \nonly to civil servants.  Under sub-clause (i) clause (b) of section 2 of that Act persons \nwho are on deputation to the Federation from any Province or other authority have been \nexcluded from the definition of ―civil servant‖. Therefore the Act or the Rules made \nthereunder are not applicable to such persons.  Any rules having the force of law applying \nto such persons and existing before the coming into force of the permanent Constitution \nare to be treated as ―existing laws‖, as defined in clause (7) of Article 268 of the \nConstitution and will continue to be in force by virtue of clause (1) of that Article. Under \nArticle 241 of the Constitution also until the Parliament makes a law under Article 240 of \nthe Constitution governing such persons, all rules and orders in force immediately before \nthe commencing day are to continue in force in so far as they are not inconsistent with the \nprovisions of the Constitution. \n[Authority.- Law Division‘s U.O. Note No. 763/75-Law, dated 13-5-1975]. \n\n  Page - 580                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n12.4 \nConvention Between the Federal Government and  \nthe Provincial Governments ‗Inter-Se‘ Regarding  \nTerms and Conditions of Deputationists  \n \nAs a government servant on deputation retains a lien on the permanent post in \nhis parent office, he is ordinarily governed by the rules of the lending government in \nmatters of pay, leave, pension, etc., and continues to be under the rule-making control of \nthe lending government which has a right to recall him.  The lending government \naccordingly has a right to determine in consultation with the borrowing government, the \nterms of his employment under the latter, and these terms should not be varied by the \nborrowing government without consulting the lending government. \n \n2. \nA convention has been established between the Federal Government and \nthe Provincial Governments on the one hand, and the Provincial Governments inter-se, on \nthe other to the effect that no increase in pay or improvements in other service prospects \nshould be offered to any such officer without consulting the lending government or \ndepartment. \n[Authority.- Ministry of Finance letter No.F.10(23)-E.G.II/48, dated 9-12-1948 and 10-6-1949]. \n12.5 \nAppointment of Provincial Government Employees Against  \nBPS 17 and Above Posts Under the Federal Government \n \nA question has arisen whether appointment to posts in BPS 17 and above under \nthe Federal Government by appointment through deputation of officers of Provincial \nGovernments are required to be approved by the competent authority in the Federal \nGovernment and if so under which legal-provision. \n \n2. \n According to section 5 of the Civil Servants Act, 1973 appointment to \ncivil posts in connection with the affairs of the Federation are made by the President or \nby an officer authorised by him in this behalf.  Under Rule 6 of the Civil Servants \n(Appointment, Promotion and Transfer) Rules, 1973 made under the above mentioned \nAct, 1973 the appointing authority for the posts in BPS 17 and above is the Prime \nMinister.  Therefore, according to section 5 of the Act read with Rule 6, the approval of \nthe Prime Minister is necessary for appointment to posts under the Federal Government, \nbut a doubt has arisen in the case of appointment of officers belonging to Provincial \nGovernments to posts under the Federal Government.  The Civil Servants Act, 1973 is \napplicable to civil servants vide sub-section (2) of Section 1 of the Act.  According to \ndefinition of ―civil servant‖ given in section 2 of the Act, a person who is on deputation \nto the Federation from any Province is  not  a  ―civil  servant‖. The Civil Servants Act, \n1973 does not, therefore, apply to cases of officers of Provincial Governments who are \nappointed by deputation to posts under the Federal Government.  If this view is correct, \nthe next question which arises is whether Article 241 of the Constitution would be \nattracted in such cases.  Our view is that since no act has been made by the Legislature in \nrespect of the officers belonging to Provincial Governments who may be appointed by \ndeputation to posts under the Federal Government, the rules and orders which were \nenforced immediately before the coming into force of the Constitution, will continue to \nbe applicable to such cases.  This will mean that approval of the competent authority as \nrequired under the Rules of Business, 1973  which  were  applicable before coming into \nforce of the Constitution should be obtained in such cases. Under these rules, the \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 581 \n \n \napproval of the President was necessary to first appointment to Class I posts under the \nFederal Government.  The President, in the present context means the Prime Minister.  \nThe approval of the Prime Minister, or of the persons authorized by him in this behalf, \nshould therefore, be obtained before making appointments of officers of the Provincial \nGovernments to posts connected with the affairs of the Federation.  In other words, if the \nCivil Servants Act, 1973 is not applicable to deputationists from the Provincial \nGovernments, we are not left in void.  The law provides for the continuance in force of \nall previous rules and orders where the Civil Servants Act, 1973 is not applicable. \n \n3.  \nThe Law Division is requested for advice on the views of the \nEstablishment Division. \n[Authority.- Estt. Division‘s U.0.Note No.4/1/74-D.III, dated 8-5-1975] \n12.6 Posting on Deputation \n \nIt has been observed by the competent authority that Ministries/ Divisions/ \nDepartments/Organizations usually posts officer of BS-17 to BS-19 from Provincial \nGovernment to Federal Government and from Federal Government to Provincial \nGovernment on deputation basis under delegation of powers.  \n \n2. \n Keeping in view the competent authority has decided that in future, all the \nDivisions/Organizations/Departments and the Provincial Governments have to process \nthe cases of the officers from BS-17 & above to be posted on deputation basis from \nFederal Government to provincial government and from provincial government to \nFederal Government through Establishment Division.  \n    [Authority.- Estt. Division‘s O.M No.1/121/2015-E-4, dated 10-08-2015] \n \n12.7 Decision on Leave, or Deputation or for  \nany other Purpose out of Cadre Position  \n \n \nThe competent authority i.e. Worthy Secretary Establishment has been pleased \nto approve that all officers who proceed on leave or deputation or for any other purpose \nout of cade positions for a year or more, must report to Establishment Division upon \nreturn. It must be mentioned in their notifications and applied to all officers in future as \nwell as officers availing such dispensation at the moment.  \n[Authority:— Establishment Division‘s U.O Note No. PF. (1061)/E-5(PAS): dated 04-09-2019]. \n12.8 Deputation of Officers/Staff in  \nGilgit Baltistan of the Federation/  \nProvinces and Vice Versa \n \nGovernment of Pakistan have decided that the officers/staff employed in the \n*Gilgit Baltistan should be made interchangeable with comparable categories of \nofficers/staff working in other parts of the country, including the provinces. This decision \nmay kindly be brought to the notice of all concerned for information and necessary \naction. \n[Authority.- Estt. Division‘s letter No.15/3/73-AV, dated 12-5-1973] \n                                                          \n Previously Northern Areas. \n\n  Page - 582                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n12.9 Bar Against Asking Officers by  \nName for Posting in Corporations/  \nAutonomous Bodies  \n \nThere is a growing number of cases where government servants have \napproached the various Ministries and Divisions and have managed to obtain offers by \nname for posting to the Ministry/Division concerned or to a corporation or autonomous \nbody under them.  It has also come to notice that the corporations and autonomous bodies \nnegotiate directly with officers serving in other departments and Ministries and ask for \ntheir release for posting with them.  This procedure is neither regular nor proper. The \nposts generally carry additional benefits like special pay, deputation allowances etc.  It is, \ntherefore, not fair to confine selection to one or two names which a Ministry/Division \nmay specify. Other officers with requisite qualification and experience with equal, if not \nbetter, record of service and senior to those asked for are not considered simply because \nthey do not happen to be known to senior officers in the Ministry or Corporation wanting \nsuch officers. \n \n2.  \nThe Establishment Division will not now entertain requests for particular \nofficers. This Division will be constrained to take disciplinary action against a \ngovernment servant, if it is established that he has secured offer through influence or \npressure. It is, therefore, requested that all Ministries and Divisions should communicate \ntheir requirements to the Establishment Division specifying the qualifications and \nexperience etc. required for the incumbent of a post.  The selection of a suitable officer \nwill be made by the Establishment Division from amongst all those government servants \nwho answer the required qualification and experience etc.  In making the selection, the \nEstablishment Division will continue to consult the referring Ministry.  If there are any \nspecial considerations for which the services of a particular officer are required, such \nrequests should come at the level of Secretary or Additional Secretary Incharge of \nDivision and it should be clearly explained why a particular officer is being asked for. \n \n3.  \nSo far as corporations are concerned, the Establishment Division propose \nto prepare panels of officers of various occupational groups in different grades whose \nservices may be lent to the corporations. All future postings to corporations will be made \nout of these panels. Appointment will be made for a period of at least two years during \nwhich the officer will not be eligible for consideration for promotion in his parent \ndepartment.  Officers within the zone of promotion will not, as far as possible, be \nincluded in the panels with a view to obviating the possibility of dislocation in the work \nof the corporation in the event of their recall on promotion by the Ministry concerned. \n[Authority.- Estt. Secretary‘s D.O. letter No.4/l/75-A.R.C., dated 24-6-1975]. \nSl.No. 13 \nBar Against Allowing Officers to go on Deputation Against Lower Posts  \n \nIt has come to the notice of the government that some Ministries/Divisions \nallowed their officers to go on deputation to foreign service in Pakistan to posts lower in \n                                                          \n Services to be added. \n BPS. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 583 \n \n \nemoluments and responsibility than what they had in the government. This resulted in \nwasteful utilization of government officers, embarrassment to the officers and difficulties \nin fixing their emoluments. \n \n2.  \nIt has, therefore, been decided to request the Ministries/ Divisions that \nthey should not henceforth depute any of their officers to a post which is lower in \nemoluments and responsibility than the one he is holding in his parent office. \n[Authority.-Estt. Division‘s O.M. No. 3/5/ 68-A.III, dated 19-3-1968]. \n \n14.1 Benefit of Promotion in Parent Cadre while in Foreign Service  \n \nIt appears that the position regarding promotion, in their parent cadres, of \ngovernment servants transferred to ‗foreign service‘ [as defined in Fundamental Rule 9(7)], \nand the benefit occurring to them from such promotion is not clear in some quarters. \n \n2.  \nCases of promotion, in their parent cadres, of government servants who are \ntransferred to foreign service and the emoluments admissible to them are regulated by the \nprovisions of Fundamental Rules 113 and 114 which fall in Chapter XII of Section I of the \nFundamental and Supplementary Rules, Vol. I, and not by the proviso to the `next below \nrule‘ i.e., the second proviso below F.R. 30 which falls in Chapter IV of those Rules and \napplies in cases of government servants serving outside their ordinary line within \ngovernment service. \n \n3.  \nAccording to F.R. 113, a government servant transferred to foreign service \nremains in the cadre in which he was included in a substantive or officiating capacity \nimmediately before his transfer and may be given such substantive or officiating promotion \nin those cadres as the authority competent to order promotion may decide, keeping in view \nthe considerations mentioned in that rule. According to F. R. 114, read with orders issued \nthereunder, which have been printed in Appendix No. II to the Fundamental and \nSupplementary Rules, Vol. II, a government servant transferred to `foreign service‘ in \nPakistan shall, unless his duties in foreign service involve a decided increase in work or \nresponsibility in comparison with duties of his post in government service, be allowed the \nsame remunerations as he would have received from time to time in government service but \nfor his transfer to foreign service. It follows from these orders that if a government servant \nwho is on deputation to foreign service is promoted in his parent cadre, he should, if he \ncontinues to remain in foreign service, be allowed the remuneration which he would have \nreceived in the higher post in government service to which he is promoted. The higher \nremuneration would, of course, be payable by the foreign employer. \n[Authority.- Finance Division‘s O.M. No. F. 6(4)-R2/65, dated 9-2-1966]. \n14.2 \nDrawal of Rewards, Remuneration  \nand Other Concessions Not  \nSpecifically Sanctioned \n \nGovernment Order under F.R. 114 and para 1 of Appendix 11 to Fundamental \nRules, and Supplementary Rules, Vol. II provides that no government servant shall be \npermitted to receive any remuneration or enjoy any concession which is not specifically \nsettled, and that if the sanctioning authority is silent as to any particular benefit it must be \nassumed that it shall not be enjoyed. \n\n  Page - 584                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n2.  \nAudit Instruction No. 2 below F.R. 114 reads that government servants on \nforeign service cannot accept any reward or remuneration not covered by the terms of \ntheir transfer to foreign service unless it is specially sanctioned subsequently by the \nauthority competent to sanction their transfer to foreign service. \n \n3.  \nIt has come to the notice of the government that the above provisions of \nthe rules/instructions have not been followed by some of the autonomous/ \nsemi-autonomous/ statutory bodies. In flagrant violation of rules/instructions, government \nservants on deputation to autonomous bodies etc. have been allowed the services of \nPeons/Orderlies exclusively for residence, Chowkidar and servants at the residence and \ntransport exclusively for the deputationist without the knowledge and sanction of \ncompetent authority. Government have taken serious note of such irregularities.  With a \nview to ensuring financial discipline, the Provincial Governments and the autonomous \nbodies are requested to discontinue, forthwith, such unauthorized concessions being \nenjoyed by the government servants on deputation. \n[Authority.- Finance Division‘s O.M. No. 1(32)/ 69-A.III, dated 12-7-1969]. \n \n15.1 Recovery of Leave Salary and Pension Contribution in Respect of \nFederal Government Employees on Deputation to Foreign Service \nwithin Pakistan or Abroad  \n \nIn accordance with Fundamental Rule 116, the rates of contributions payable \non account of pension and leave salary shall be such as the President may by general \norders, prescribe. The existing rates are contained in Appendix 11-A, FRs and SRs Vol. \nII. The question regarding revision of the rates and mode of recovery etc., of leave salary \nand pension contributions has been engaging the attention of the government for some \ntime past.  It has now been decided to  prescribe a uniform rate of recovery of pension \ncontributions at 33.33% of the mean of minimum and maximum of the pay scale of the \n***grade held by the government servant concerned at the time of his proceeding on \nforeign service, plus other emoluments (reckonable for pension) which would have been \nadmissible to him had he not been deputed on foreign service.  The above prescribed rate \nof pension contribution shall apply to all Federal Government employees whether on \ndeputation to foreign service within Pakistan or abroad. \n \n2.  \nIn future, the pension contributions in all cases shall be payable by the \nforeign employers. However, in the case of government servants presently on deputation \nto foreign service@ within Pakistan or abroad, pension contributions shall be paid by the \nforeign employers or the government servants concerned, as the case may be, according \nto the agreed terms of deputation. \n \n3.  \nAs regards leave salary contributions, it has been decided that no leave \nsalary contributions shall be recovered from foreign employers, but leave/leave salary \nshall be sanctioned/paid during the period of foreign service by the foreign employers.  \nThe Federal Government employees sent on deputation to *foreign service who, under the \n                                                          \nNaib Qasid. \n Recovery of Leave Salary and Pension contributions may be made as per revised rates as amended from time \nto time.  \n BPS. \n@ Deputation \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 585 \n \n \nrevised procedure, are granted leave and paid leave salary by the foreign employers, shall not \ncount the period spent on foreign service for earning leave under the Government of \nPakistan. \n \n4.  \nThese orders shall take effect from 01-01-1982. Formal amendments to the \nrelevant rules shall be issued separately. \n[Authority.- Finance Division‘s O.M. No. F. 5(5) Reg.7/79-1407, dated 15-12-1981]. \n \n15.2 \nProcedure for Recovery of Leave  \nSalary and Pension Contributions  \n \nAccording to the procedure laid down in Part VI of Appendix 3 of FRs and SRs, \nVol. II, a copy of the orders sanctioning a government servant‘s transfer to foreign \nservice should always be communicated to Audit and Accounts Officer concerned. The \nterms and conditions of foreign service and other detailed particulars regarding pay to be \ndrawn in foreign service are required to be furnished to the Audit and Accounts Officer \nso that the rates of monthly leave salary and pension contributions are intimated to \nforeign employer, the government servant concerned and his department. Any promotion \nor reversion in the parent department is also to be reported to the Audit and Accounts \nOfficer concerned. The contributions paid into the government account are accounted for \nby the Audit and Accounts Office and recoveries in individual cases are watched. \n \n2.  \nIt has come to the notice of the Finance Division that in several cases the \norders of transfer of a government servant on foreign service do not reach the Audit and \nAccounts Office concerned or, if received, the terms and conditions and other particulars \nare not given therein. Consequently, the rates of monthly contribution cannot be \nintimated by the Audit and Accounts Office to the foreign employer and the government \nservant concerned, with the result that the contributions are not deposited promptly and \nregularly.  There have been many cases in which the government servants completed \ntheir tenure of foreign service in Pakistan or abroad and returned to their parent \ndepartment without depositing the leave salary and pension contributions due to the \nreason that the Audit and Accounts Office concerned is not informed  in  time  about  \ntheir  transfer on  **foreign service. The required particulars are not furnished by the \ndepartment to the Audit and Accounts Office and consequently the latter are not in a \nposition to intimate the rates of monthly contributions resulting in their non-deposit. In \ncase of deputations abroad, loss of foreign exchange is suffered by government if the \npension contribution is payable by the government servant and he returns to Pakistan on \ncompletion of his tenure without depositing the contribution for the reason that the \namount was not intimated to him in due time. \n \n3.  \nIn view of the position stated above, all Ministries/Divisions are requested \nto ensure that in future all sanctions regarding the deputation on foreign service are \ninvariably addressed to the Accounts Offices concerned. While sanctioning the transfer of \na government servant on foreign service, the monthly rates of leave salary and pension \ncontribution should be invariably indicated in the sanction. The rates so indicated by the \ndepartments concerned may be provisionally adopted for depositing the contributions \npromptly and regularly every month till the final rates are intimated by the Audit and \n                                                          \nNote.-Under the latest orders no leave-salary contributions are recoverable from the foreign employer/ \ngovernment servant. \n** Deputation. \n\n  Page - 586                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nAccounts Offices on receipt of which the excesses/deficiencies, if any, can be adjusted. \nThe Audit and Accounts Officers will check the accuracy of the rates and watch the \nrecoveries of the contributions and their proper accounting in the government accounts. \n[Authority.- Finance Division‘s O.M.No.F.5(5) Reg.7/77-1082-(2), dated 28-2-1980]. \n15.3 \nRecoveries of Dues from Government  \nServants in Foreign Exchange \n \nA reference is invited to the Finance Division O.M. No. F. 1(8) EF (B. \nII)/76-2720 dated the 14th July, 1976. It is stated that the question of recoveries from \ngovernment servants due in foreign exchange has been re-examined in consultation with \nthe Ministry of Law.  The position is that the government is legally entitled to recover the \nexact amount in the currency in which the overpayment was made or the dues became \nrecoverable.  It has, therefore, been decided that if the overpayment was made or dues \nbecame recoverable in a particular currency, the recoveries should be made in that \ncurrency or in equivalents of US dollars according to the rate of exchange between that \ncurrency and the US dollar on the date of recovery.  If, for any reason, such as posting in \nPakistan on retirement, etc. recoveries cannot be effected in foreign exchange these can \nbe effected in Pakistani rupees.  However, since permission to pay such dues in local \ncurrency is in fact permission to purchase foreign exchange for refund to government the \nrate of exchange applicable in such cases shall be the rate prevailing on the date on which \nsuch recoveries are actually effected. Finance Division‘s O.M. dated the 14th  July, 1976 \nquoted above may please be deemed to have been modified accordingly with immediate \neffect. \n[Authority.- Finance Division‘s O.M.No.F.1(8)EF (B.II)/80-2689, dated 18-12-1980]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 587 \n \n \nVIII.   (B) TRANSFER TO FOREIGN SERVICE  \n           OUT OF PAKISTAN: DEPUTATION \n \n16.1 Receiving or Soliciting Direct Offers of Appointment \n \n \nfrom Private Firms/Organizations \n \nIt has been noticed that some government servants are directly receiving or \nsoliciting offers of appointment from private firms/organisations based in foreign \ncountries and are seeking government clearance for accepting such offers on deputation \nbasis. This practice, which is on the increase, is against Government Servants (Conduct) \nRules, 1964. It is obvious that in all cases of this nature, the government servants while \nstill in government service, had established contacts with the private firms/ organisations \noffering the appointment. This tendency has to be curbed because it is quite possible that \nthe firm/organization, offering the appointment to the government servant concerned, \nmay be doing so in consideration of some favour done to the firm by the government \nofficer concerned. It has, therefore, been decided that any government servant receiving \nsuch an offer of employment from a private firm/organisation abroad will not, in future, \nbe allowed to go on deputation. He will have to resign from government service before he \nis allowed to accept the appointment with a private firm/organisation based in a foreign \ncountry. \n \n2.  \nThese instructions, however, do not affect the offers of appointments or \nsubmission of applications against vacancies announced by foreign governments or \ninternational agencies. The existing procedure prescribed in such cases will continue to \nbe observed and the relevant cases should be sent for approval to the Special Selection \nBoard in the prescribed manner. \n[Authority.- Estt. Division‘s O.M. No.1/23/ 66-T.IV, dated 6-10-1977]. \n \n16.2 \nAdequate Circulation of Vacancy Notice –  \nView of Special Selection Board \n \nExtract from the minutes of the meeting of the Special Selection Board is \nreproduced below:— \n \n―The Special Selection Board was of the view that in cases where \nnominations against senior posts were called for, the sponsoring \nMinistries/Divisions should bring the offers to the notice of the \nconcerned Ministries/Divisions at the level of the Secretary/Joint \nSecretary.‖ \n \n2.  \nIt is requested that Ministries/ Divisions concerned may kindly take \nnecessary action in the matter as indicated above as soon as job descriptions are received \nby them. \n[Authority.- Estt. Division‘s O.M. No. 1/103/ 71-A.VII, dated 30-10-1971]. \n \n \n\n  Page - 588                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n16.3 \nDecisions by Special Selection Board \n \nThe following decision of the Special Selection Board taken in its meeting held \non 24th July, 1977 is conveyed for necessary compliance:- \n―Whenever a Ministry/Division receives a vacancy notice from any international \norganization, it may be adequately circulated among the concerned agencies and \nall the applications received be forwarded to the Establishment Division for \nSSB‘s approval with clear recommendations‖. \n[Authority.- Estt. Division‘s O.M.No.1/23/66-A. VII/T.IV, dated 6-8-1977]. \n \n16.4 \nCirculation of Vacancy Notices \n \nDespite the instructions contained in the Establishment Division‘s O.M. No. \n1/23/66-T.IV, dated the 23rd June, 1977, instances of inadequate circulation of Vacancy \nNotices received from various international/regional organizations are on the increase. In \nfuture all Vacancy Notices may please be circulated to all the Ministries/Divisions \nconcerned and Provincial Governments and copies of all such notices endorsed to the \nJoint Secretary (Training), Establishment Division, Rawalpindi. \n[Authority.- Estt. Division‘s O.M. No. 1/23/ 66-T.IV, dated 16-4-1978]. \n \n16.5 \nCirculation of Job Descriptions \n \nIt has been observed that the job descriptions of various posts received from the \ninternational \norganizations \nare \nnot \nbeing \ncirculated \nproperly \namongst \nthe \nMinistries/Divisions concerned and the Provincial Governments. It has also been noted \nthat, in many cases, the nominees are not qualified for the jobs. It has, therefore, been \ndecided that in future the Ministries/Divisions should; \n \n(i) \ncirculate the vacancy announcements amongst the Ministries/ Divisions \nconcerned and Provincial Governments well in time; \n \n(ii) \nnominate only those officers who are properly qualified for the \njobs; \n \n(iii) nominate, at least, three candidates for each job to enable S.S.B. to pick up \nthe best suited candidates; and \n \n(iv) to ensure adequate circulation of job descriptions, the Ministries/ \nDivisions receiving vacancy announcements direct from international \norganizations should send the copies of their circulars to Economic Affairs \nDivision and Establishment Division indicating the Ministries/Divisions to \nwhom the particular job is being circulated. \n[Authority.- Estt. Division‘s O.M. No. 4/3/80-T.IV, dated 18-8-1980]. \n \n                                                          \n Cabinet Block, Islamabad. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 589 \n \n \n \n17.1 Functions of the Special Selection Board \n \nThe following decisions taken in the Special Selection Board‘s meeting held on \n13th  October,1977 are conveyed for information and compliance:- \n \n(i) \nAll cases of postings of non-Foreign Service officers in Pakistan‘s \nmissions abroad like Commercial Secretaries, Educational Attaches, \nLabour Attaches, Information Officers, etc. (excluding Intelligence and \nDefence personnel) should be referred to the Establishment Division for \nclearance of Special Selection Board ; \n \n(ii) \nThe cases of deputation of government servants to international agencies \nand foreign governments should, as before, be referred to the Special \nSelection Board for clearance. However, no such case will be entertained \nin which the officers have been received by government officers direct. \nOnly such nominations will be entertained as are received by the \nMinistries/Divisions through proper channel. \n \n2.  \nIt is requested that strict compliance of the foregoing instructions may \nplease be ensured. Any instructions issued by a Ministry/Division or the Provincial \nGovernments which are not in conformity with the above decisions should please be \ntreated as cancelled.  Proposals which do not conform to the revised procedure stated \nabove will be returned to the sponsoring Ministries/Divisions unapproved. \n[Authority.- Estt. Division‘s O.M. No. 1/23/66-T.IV, dated 26-10-1977]. \n \n17.2 \nProcedure for Submission of Cases to S.S.B  \n \nIt has been noticed that incomplete cases are being forwarded by the Ministries/ \nDivisions to the Establishment Division viz. Economic Affairs Division which results in \ndelay. \n \n2.  \nMinistries/Divisions are requested to send cases complete in all respect to \nthis Division through Economic Affairs Division with the following documents:- \n \n(1)  \nBio-data .........       \n \n6 copies \n \n(2) \nJob description ......... \n \n6 copies \n \n(3) \nSummary Statement  \n \n \n    \n(Proforma attached- \n        \n    \nAnnex).......... \n \n \n6 copies \n \n(4)  \nSparability certificate  \n         \n \n(signed by the Secretary  \n \n    \nof Division/Head of  \n \n \nDepartment........  \n \n(5)  \nC.R. dossier complete with  \n         \nphotograph of the officer  \n            thereon........... \n[Authority.- Estt. Division‘s O.M. No.1/23/80-T.IV,dated 18-7-1981]. \n                                                          \n Community Welfare Officers. \n\n  Page - 590                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n(ANNEX) \n \nSUMMARY STATEMENT PROFORMA \n \nName \nof \nPost \nName of \nInter- \nnational \nOrgani- \nzation \nJob \nDescrip-\ntion in \nBrief \nQualification \nRequired by \nthe Inter- \nnational \nOrganization \nName of \nOfficer \nNominated \nQualifications \nof the Officer \nNominated \nTraining Experience \nAttached \nWhether  \nor not \nReleased \nCertificate \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n8 \n9 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n17.3 \nSparability Certificate  \n \nThe following instructions were issued vide Establishment Division‘s letter No. \nD.1700/79-T.IV, dated 17th November,1979 :- \n \n―The Establishment Division controls Pakistan Administrative Service, \nTribal Areas Group, Secretariat Group, Police and Office \nManagement Group(s) and all service matters of officers of these \ngroups are being dealt with by this Division.  It has, therefore, been \ndecided that the Establishment Division will be the final authority to \ndetermine the sparability of officers of the above mentioned groups for \njobs within or outside Pakistan. The Ministries/Divisions concerned \nwould, of course, be provided a substitute of equal ability‖. \n \n2.  \nIt has been observed that sparability certificates are not issued in \naccordance with the aforesaid instructions. The Special Selection Board is, therefore, \nunable to consider such cases with the result that they get delayed and the facilities lapse.  \nTo avoid such situations, it is requested that it may please be ensured that the sparability \ncertificates of candidates for deputation to foreign government/international agencies \nbelonging to the above mentioned groups are issued strictly in accordance with the \ninstructions contained in letter No. D.1700/79 T.IV dated the 17th November, 1979. \n[Authority.- Estt. Division‘s O.M. No. D. 1700/79-T.IV, dated 6-10-1981]. \n \n17.4 \nRequirement of Second Approval by S.S.B  \n \nThe Special Selection Board in its meeting held on 28th July, 1981 decided that \nthe candidates once approved by it for a job in an international organization will require \n                                                          \n Previously ―District Management Group‖. \n Police Service of Pakistan. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 591 \n \n \nfresh approval of the Board if they intended to apply subsequently for a similar job in any \ninternational organization. \n[Authority.- Estt. Division‘s O.M. No. 1/221/ 80-T.IV, dated 5-9-1981]. \n \n17.5 \nClearance for Posting Abroad or on Deputation \n \nThe President has been pleased to direct that all government personnel being \nposted abroad on government appointments or on deputation with other agencies whether \nthey are members of any service group or are professional such as educationists and \nscientists will have to be cleared by the intelligence agencies before they proceed to take \ncharge of their assignments.  The names of such persons will be forwarded to the D.I.B., \nten to twelve weeks before they are scheduled to leave. The individuals will be sent \nabroad only when clearance has been obtained from the Intelligence Bureau. \n \n2.  \nIt is requested to ensure that the above instructions are enforced strictly \nwith immediate effect and government servants under administrative control of Ministries \nproceed abroad only when they have been cleared by the Intelligence Bureau. \n[Authority.- Estt. Secretary‘s D.O. letter No.1/102/83-T-IV, dated 18-7-1983]. \n \n18.1 Standard Terms and Conditions of Service for  \n \n \nGovernment Servants Who Proceed for Service Abroad  \n \nIn supersession of this Division‘s letter of even number dated the 23rd \nNovember, 1970, on the subject noted above, the decision of the President is that the \ngovernment servants who proceed for service abroad, whether in government or in \nprivate sector, will be allowed the following terms and conditions for the period of their \ndeputation:- \n \n(1) \nThe period of deputation will be treated as foreign service and will \ncommence from the date of release from the \nCentral Divisions/ \nProvincial Departments and will terminate on the date of resumption of \nduty under the *Central/ Provincial Government. \n \n(2) \nDuring the period of foreign service, the person concerned will be entitled \nto pay allowances and travelling facilities (including passage for himself \nand his family to the place of employment under the borrowing \ngovernment and back on termination of the contract) in accordance with \nthe regulations of or the terms and conditions offered by the borrowing \ngovernment. \n \n(3) \nThe person concerned shall, during the period of his foreign service, pay \nto the Government of Pakistan through the Pakistan Mission in the \nborrowing country, in foreign currency in which he receives his salary \nfrom the foreign employers, pension contribution in accordance with the \nrelevant rules of and at the rate prescribed from time to time by \nGovernment of Pakistan. On delayed payments of these contributions, \ninterest shall be payable under S.R. 307. Till such time as the rates of \npension contribution are ascertained and intimated by the Audit Office \nconcerned the person concerned shall provisionally pay pension \n                                                          \n Federal. \n\n  Page - 592                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \ncontribution in foreign currency on the basis of the length of his service at \nthe rate given in Appendix No.11-A to the F.R. and S.R. Vol.-II. \n \n(4) \nDuring the period of foreign service, the person concerned will continue to \nsubscribe to the G.P. Fund or any other Fund of the same nature of the \nCentral/Provincial Government according to the rules and orders \nregulating subscription to that Fund. The amount of subscription is \npayable in foreign exchange and he shall remit the necessary amount in \nforeign exchange every month to a scheduled bank in Pakistan which shall \npay to the Accounts Officer the rupee equivalent thereof at the official  \nrate  of  exchange  on the basis of his pay which would have been \nadmissible to him in government service, but for his transfer to foreign \nservice. \n \n(5) \nThe leave terms of the person concerned during the period of his foreign \nservice will be regulated according to the rules of or the terms and \nconditions offered by the borrowing government. Leave salary due in \nrespect of such leave will be payable by the borrowing government to the \nperson concerned.  No part of the leave earned by him during the period of \nforeign service will be credited to his leave account with the \n***Central/Provincial Government, nor will any liability in respect of \nleave salary on account of such leave devolve on the government. The \n***Central/Provincial Government will not recover any leave salary \ncontribution from the borrowing government.  The person concerned will \nalso not be entitled to receive any leave salary, from the \n***Central/Provincial government in respect of disability arising in and \nthrough foreign service with the borrowing government. \n \n(6) \nDuring the period of foreign service, the person concerned will not be \nentitled to receive any leave salary from ***Central/Provincial \nGovernment in respect of disability leave on account of any disability \narising in or through foreign service, even though this disability might \nmanifest itself even after the termination of foreign service. \n \n(7) \nDuring the period of foreign service, the person concerned will not be \nentitled to any medical facility in respect of himself and family members \nat the expense of the ***Central/Provincial Government. \n \n(8) \nThe person concerned shall be on deputation with the borrowing \ngovernment for the period originally agreed upon.  Any extension beyond \nthe original period of deputation shall not be made without the approval of \nthe Government of Pakistan. Any extension without the approval of the \nGovernment of Pakistan will be treated as an irregularity on the part of the \nperson concerned and may call for disciplinary action. \n \n(9) \nFurther, if the person concerned during the period of his deputation \nbecomes entitled to any additional benefit, or is appointed to any post \n                                                          \n Note.- For latest orders see Finance Div.‘s O.M.No.F-5(5)Regs 7/79-1407, dated 15 12-1981. \n Note: The rates of pension contributions may be made as per revised rates as amended by Finance Division \nfrom time to time. \n Federal. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 593 \n \n \ninvolving alteration in his emoluments, he will intimate particulars of such \nappointment to the Government of Pakistan for information.  Any \nmodifications of the terms involving additional liabilities on the \ngovernment will require their prior approval. \n \n(10) The person concerned shall retain his lien if he is holding a permanent \npost, or if allowed by the Department/Division, as a special case. \n \n2.  \nIn the case of government servants who are already on deputation abroad, \nsanctions already issued should be amended particularly in the light of sub-paras (4) and \n(5) of the preceding para, under intimation to the government servant and the Accounts \nOfficer concerned. \n[Authority.- Labour and Local Bodies Division‘s letter No. 15-1 (18)/70-EI, dated  1-3-1973]. \n \n18.2 \nMaximum Period of Employment Abroad  \n \nIt has been decided that government servants who have gone abroad on their \nown and are in employment with private bodies on contract terms may be allowed to \nremain abroad till termination of their contract period provided that their total period of \nforeign employment does not exceed 5 years. Such government servants should submit \ncopies of their contract/ documents, duly authenticated, through the Pakistan Missions \nconcerned to their administrative Ministries so that their liens may be maintained and \nthey may now be required to return by the 30th June, 1978. \n \n2.  \nIn this connection, attention of all concerned may be invited to \nFundamental Rule 18 which lays down that unless the President, in view of the special \ncircumstances of the case, shall otherwise determine, after 5 years continuous absence \nfrom duty, elsewhere than on foreign service in Pakistan, whether with or without leave, \na government servant ceases to be in government employ. It would therefore be in their \nown interest if the government servants who are serving abroad on their own with private \norganizations or on foreign service terms ensure that the period of 5 years continuous \nabsence from duty in Pakistan if not exceeded without proper government sanction. \n \n3.  \nThe Ministries and Divisions are requested to review immediately the \ncases of the government servants under their administrative control who have been \ncontinuously absent from their duty owing to their employment with organizations \noutside Pakistan either on their own or on foreign service terms and take steps to ensure \nthat those who have completed 5 years period return immediately to their duty in Pakistan \nfailing which they shall cease to be in government employ under F.R. 18 except where \ntheir absence in excess of 5 years is covered by proper government sanction or where \nthey are bound by some terms of contract which should be produced by them. In the latter \ncases, the Ministries/ Divisions concerned may take action to obtain government sanction \nin terms of F.R. 18 to cover the period exceeding 5 years. \n[Authority.- Estt. Division‘s O.M. No. 1/23/ 66-T.IV, dated 24-6-1978]. \n \n\n  Page - 594                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n18.3 \nExtension in Deputation –  \nDecision by Special Selection Board \n \nThe following decision of the Special Selection Board taken in its meeting held \non the 24th July, 1977 is conveyed for necessary compliance:- \n (i)  xxxx       xxxx         xxxx \n (ii) All the cases of extension be referred to the Establishment Division and \nwhere the administrative Ministries think that extension should not be \ngranted, they may make the recommendations but should obtain the \napproval/decision of the Special Selection Board/ Establishment Division \ninvariably in all cases. \n(iii) All extensions upto 5 years may be liberally recommended but beyond 5 \nyears no extensions should be recommended. \n[Authority.- Estt. Division‘s O.M. No.1/ 23/ 66-A-VII/T.IV, dated 6-8-1977]. \n \n18.4 \nExtension in the Deputation of   \nOfficers Posted in Pakistan  \nMissions Abroad \n \nReference Establishment Division O.M. No. 1/23/80-T. IV, dated 23rd \nSeptember, 1980 on the subject. It is stated that the period of deputation of non-\ndiplomatic officers posted in Pakistan Missions abroad should not be more than 3 years. \n \n2.  \nAccording to the current practice, while deputation of these officers is \napproved by the Special Selection Board and the Prime Minister, the extensions in their \ndeputation period are being granted by the Ministries/Divisions concerned themselves.  It \nhas, however, been noticed that a number of officers have been holding these posts for \nmore than 3 years and requests for extensions beyond their normal tenure are not \nuncommon.  To maintain uniformity in granting extensions to the officers posted against \nPakistani posts abroad, it has been decided that extension for a period of one year may \ncontinue to be allowed by the Ministries/ Divisions in deserving cases.  However, cases \ninvolving extension beyond one year should henceforth be put up to the Special Selection \nBoard for decision. \n[Authority.- Estt. Division‘s O.M. No.1/97/ 83/T.IV,  dated 26-3-1986]. \n \n18.5 \nOption of Premature Retirement  \nby Deputationists Abroad \n \nReference Establishment Division Office Memorandum No. 1/8/74-AVII/ T.IV, \ndated the 24th September, 1974. In modification of the instructions issued in that Office \nMemorandum, it has been decided that government servants who have completed five \nyears abroad and have not completed 25 years of service should be asked to return to \nPakistan.  Government servants who have completed 25 years of service qualifying for \npension may opt for retirement from service in Pakistan if they wish to continue in \ninternational agencies beyond the prescribed tenure of five years. \n[Authority.- Estt. Division‘s O.M. No.1/8/ 74-A.VII/T.IV, dated 3-12-1974]. \n \n \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 595 \n \n \n \n18.6 \nDeputation Against Pakistani Posts Abroad \n \nIt has been observed that the officers going on deputation abroad against Pakistani \nposts stay abroad beyond the tenure fixed for the posts in question. They ask for extension on \nvarious grounds and sometimes put pressures for extending their tenure.  The government \nhas taken a serious view of the prevailing situation and has decided that the \nMinistry/Division concerned will, in future, automatically move the case for recall of the \nofficer 6 months before completion of his normal tenure and submit a panel of names for \nconsideration of the Special Selection Board to enable the latter to select a suitable person to \nsucceed the officer already abroad. \n[Authority.- Estt. Division‘s O.M.No.1/23/ 80-T.IV, dated 20-8-1980]. \n18.7 \nDeputation Against Pakistani Posts  \nAbroad – Proposal for Replacement \n \nIn continuation of the Establishment Division‘s O.M. No. 1/23/80-T.IV, dated 20th  \nAugust, 1980, it is reiterated that a proposal for replacement of an officer on deputation \nshould be initiated six months before his tenure is due to expire. In case an officer is \npromoted during his deputation abroad and has more than six months of his tenure left, he \nshould be given a notice of six months to return and join his new post. \n[Authority.- Estt. Division‘s O.M. No. 1/23/80-T.IV, dated 23-9-1980]. \nSl.No. 19 \n \nSOPs for Recalling of Officers Posted on Deputation against Pakistan‘s Positions \nAbroad \n               As per standing instructions circulated vide Establishment Division‘s O.M. \nNo.1/23/80-T-IV dated 20-08-1980 and O.M No.1/97/83.T-IV dated 26-03-1986. It is \nobserved that the controlling Ministries/Divisions in disregard to the above instructions \ndo not process cases of recalling of /and or granting extension to officers on deputation to \nPakistan‘s positions abroad well in time resulting in inordinate delays and lapses. \nBesides, most of the cases of extension beyond one year are referred to the Special \nSelection Board (SSB) at the eleventh hour by the Ministry/Division concerned and they \nalso fail to select a substitute for the said post within the stipulated time. The Prime \nMinister has taken a serious view of such delays/negligence and it has therefore been \ndecided to direct the administrative/controlling Ministries/Divisions that the following \nstandard operating procedures with regard to recalling of and or granting extension to \nofficers on deputation to Pakistan‘s position abroad shall be strictly observed to avoid \nsuch failures in future:— \ni. \nThe normal tenure of posting in Pakistan Missions abroad deputation \nagainst permanent seats of Pakistan in International Organizations shall be \nthree years.   \nii. \nNo Ministry should extend the period of deputation invariably all such \ncases where an extension in deputation is essential or required under any \nspecific circumstances should be referred to SSB at least 08 months before \nthe end of tenure. The SSB shall consider the request on merit and furnish \nits recommendations for orders of Prime Minister within 30 days. No \n\n  Page - 596                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nextension shall be allowed without Prime Minister‘s approval irrespective \nof pay scale of the deputationist.  \niii. \nThe parent/administrative/controlling Ministry/Division shall both issue a \nrecall notice at least 06 months prior to the end of tenure and also start the \nprocess of selection of replacement. Failure to do either of the two things \nshall be considered a failure of the Secretary of the Ministry/Division \nconcerned. \niv. \nMedical reasons/study of children abroad should not be considered a \njustification for extension.   \nv. \nThe parent Ministries/Divisions will remain vigilant regarding tenure and \nrecalling of their officers on deputation abroad. In case no reference for \nextension is received or the request of the controlling Ministry/Division for \nextension has not been consented, as the case may be, the parent \nMinistry/Division will issue a recall notice to the officer at least six months \nbefore expiry of the normal period of deputation. \nvi. \nSuch recall notices in respect of officers belonging to Pakistan \nAdministrative Service (PAS), Police Service of Pakistan (PSP), \nSecretariat Group and Office Management Group will be issued by the \nrespective wings of the Establishment Division holding administrative \ncontrol of these service groups/cadres at least six months before expiry of \nthe normal period of deputation. \n \n2.  Failure to observe these procedures or non-compliance of the standing \ninstructions on the subject shall render the officers concerned of the Ministries/Divisions/ \nDepartments liable to disciplinary action under the Government Servants (Efficiency & \nDiscipline) Rules, 1973. \n \n3. \nMinistries/Divisions Provincial Governments are directed to bring the \nabove instructions to the notice of all concerned for strict compliance. \n[Authority:— Establishment Division‘s O.M. No.1/9/2004-T-IV dated 17-09-2014]. \n \n20.1 \nDeputation of Pakistanis in International  \n \nOrganisations as Short-Term Consultant  \n \nOfficers of the Government of Pakistan/Provincial Governments are sometimes \nengaged by international organisations as Consultants and paid consultancy fee plus other \nbenefits. Under SR-12, they are required to deposit 1/3rd of the fee into General \nRevenues. It has, however, been noticed that these instructions for crediting portion of the \nfee to government are not being followed by the Ministries/Divisions and Provincial \ngovernments in the case of consultancies abroad.  The Ministries/ Divisions are requested \nto apply the provisions of SR-12 strictly when officers go abroad as Consultants. \n[Authority—- Estt. Division‘s O.M. No. 1/27/80-T.IV, dated 13-4-1980]. \n \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 597 \n \n \n \n20.2 \nConsultancy Assignments \n \nConsultancy Assignments. The Special Selection Board has further simplified \nthe procedure for consultancy assignments to the following extent:- \n(i) \nconsultancy may be allowed for a period not exceeding six months during \nthe five years cycle; \n(ii) \none consultancy should not be for more than 90 days; \n(iii) the Establishment Division may consider any relaxation with regard to (i) \n& (ii) on case to case basis and recommend to the competent authority, if \ndeemed appropriate; and \n(iv) all the cases of consultancies relating to officers in BPS 17-22 will be put \nup to the Prime Minister for approval. \n[Authority:– Estab. Div.‘s OM No. 1/8/81-T-TV, dated 13th June, 1996]. \n  \n20.3 \nProcedure for Deposit of Consultancy Fee \n \nReference.- Establishment Division‘s O.M. No. 1/27/80-T.  IV, dated 13th April, \n1980. \n \n2. \nIt has further been decided by the Special Selection Board that a copy of \nthe letter sanctioning terms and conditions of the officers (including the condition that \none third of the fee/ remuneration may be deposited into the General Revenues) may be \nendorsed, in future, to the AGPR and Accountants General of the Provinces in the case of \nfederal and provincial employees respectively as well as to the Pakistan Embassy in the \ncountry where the officer is taking up the consultancy. One copy should also be sent to \nthe Training Wing, Establishment Division. \n[Authority.- Estt. Division‘s O.M. No. 1/27/80-T. IV, dated 22-9-1980]. \n \n21.1 Policy Concerning Promotion of Civil  \n \n \nServants on Deputation Abroad \n \nA civil servant, if selected for appointment in any international agency, foreign \ngovernment or private organization abroad, is permitted to go on deputation for a period \nof 3 years extendable to 5 years on the request of the deputationist or his employer.  After \nexpiry of the approved period of deputation, the deputationist is required to come back \nand resume duty in the country. \n \n2.  \nWhile on deputation abroad, a civil servant was considered for promotion \nin accordance with his seniority position but actual promotion took place after he \nresumed duty on return to Pakistan. This enabled such civil servants to regain their \nseniority ‗vis-à-vis‘ their juniors on actual promotion.  Experience has shown that despite \npromotion, these officers seldom return even on completion of their approved deputation \nperiod.  By the time they return, many officers have lost their utility and experience \nrelevant to service needs. Promoting such officers immediately on return may not, \ntherefore, be in public interest. \n \n3.  \nIt has, therefore, been decided with the approval of the President that:- \n\n  Page - 598                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n(i) \nPromotion of a civil servant on deputation to an international agency, \nforeign government or private organization abroad will only be considered \nafter he resumes duty on return to Pakistan. \n \n(ii) \nSuch officers may be given timely intimation to return so that they can \nearn at least one annual confidential report before their cases come up for \nconsideration in accordance with their seniority position. \n     \n(iii) If an officer returns, his case will be considered for promotion in the \nnormal course.  If he does not return in response to such intimation, his \ncase will be deferred till he returns to Pakistan on completion of 5 years \nand earns a confidential report on his work for one full year after \nresuming duty. If approved for promotion, he will regain his original \nseniority. \n \n4.  \nGovernment may allow an officer to continue against his assignment \nabroad even after the expiry of 5 years on the request of the officer or his employer.  \nHowever, in all such cases, the officer‘s names will be removed from the existing \nSeniority List and placed on a separate Static list with no claim to promotion or to \nseniority over any junior who may be promoted during this period.  An officer‘s name \nwould be brought back on the Seniority List only after he resumes duty on return.  In \nsuch cases also, the officer must earn a **confidential report for one full year before he is \nconsidered for promotion. If approved for promotion he will not regain his seniority.  He \nwill be assigned seniority in the higher post only from the date he assumes its charge. \n \n5.  \nAll Ministries/Divisions are requested to bring the above instructions to \nthe notice of all civil servants already serving on deputation abroad and those allowed to \nproceed on deputation in future. \n[Authority.- Estt. Division‘s O.M.No.10 (3)/ 81-CP.I dated 25-6-1984]. \n \n21.2 \nPolicy Governing Civil Servants  \non Deputation Abroad \n \nThe Cabinet in its meeting held on 17.4.1989 took the following decision on the \nsummary submitted by Manpower and Overseas Pakistanis Division:- \n \n―A maximum of 20% of Government servants in all @grades will be allowed to \ntake up overseas employment. For this purpose the Government servants would \nbe required to leave their jobs and would not be allowed to retain lien on their \nappointments. This may be considered for appointment on their return, if \nvacancies in the relevant @grades are available‖. \n \n2.  \nThe deputation abroad covers the following categories:- \n \n(a) \ndeputation of officers from Government of Pakistan to a foreign \ngovernment. \n                                                          \n Now Performance Evaluation Report (PER). \n Performance Evaluation Report. \n Now Overseas Pakistanis and Human Resource Development Division.  \n@ BPS. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 599 \n \n \n \n(b) \ndeputation of officers from Government of Pakistan to international \norganizations/agencies; and \n \n(c) \nemployment of government servants in private organizations/ agencies at \ntheir own. \n \n3.  \nIt is informed that officers coming under categories (a) & (b) at para 2 \nabove would continue to be governed by the existing policy on the subject issued vide \nEstablishment Division‘s O.M. No. 10/3/81.CP.I, dated 25.6.1984. The new policy will \nonly apply to the cases covered by para 2 (c) i.e. government servants who take up \noverseas employment in private organizations/agencies on their own, would have to leave \ntheir jobs without any lien on their appointments in Pakistan. \n \n4.  \nThe decision contained in this O.M. will come into force with immediate \neffect and will not effect the cases decided prior to its date of issue. \n \n5.  \nThe above decision of the Cabinet may be widely circulated to all \nconcerned. \n[Authority.- Estt. Division‘s O.M. No.1 (91)/89-T.IV, dated 17-5-1990]. \n21.3 \nSize of Family Members of Serving  \nPersonnel Selected for Secondment  \nAbroad \n \nReference Ministry of Defence U.O. No.2/1/D-17/2000/3519/ Secy, dated April \n24, 2000 and the meeting of Joint Chief Staff Committee held on January 25, 2000, on \nthe above subject. The competent authority has been pleased to approve the following:-   \n1. \nIndividuals already selected for secondment abroad on the process of \ndeparture and having more than 4 children be given an option to either \nproceed abroad without family or their names be excluded from \nsecondment (a certificate to be rendered to this effect by the selected \nindividuals). \n2. \nNo part families will be permitted for secondment abroad. \n3. \nFor uniform government policy on the subject at national level, the \ndecision would be implemented in all government departments. \n4. \nThe decision of  Joint Chief Staff Committee shall not apply to:- \n(a) \nOffices of Pakistan Foreign Service, who shall be exempted from \nthe above as an exception. \n(b) \nGovernment servants on deputation/employment abroad with \ninternational organizations/foreign governments where no funds of \nGovernment Pakistan are involved. \n[Authority:- Estt. Div.‘s O.M. No.5/1/2000-T.IV, dated 23-8-2000] \n \n \n\n  Page - 600                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n21.4 \nSize of Family Members of Serving  \nPersonnel Selected For Secondment \nAbroad \nIn continuation of  Establishment Division‘s O.M. of even number dated August \n23, 2000  on the above noted subject, it is stated that  the competent authority has been \npleased to approve the following amendment in the aforementioned O.M.:- \nFor: \nNo part families will be permitted for secondment abroad. \nRead: \nNo part families will be permitted for secondment abroad, except \nfamilies having non-dependent children i.e. boys enrolled/ serving in \nthe armed forces or pensionable government jobs and girls married and \nliving with their husbands \n[Authority:- Estt. Div.‘s O.M.No.5/1/2000-T.IV, dated 4-11-2000] \n \n21.5 \nSize of Family Members for  \nSecondment Abroad \nIn continuation of this Division‘s O.M. of even number dated 23-8-2000 and 04-\n11-2000 on the above subject, it is stated that the competent authority  has been pleased  \nto approve the following:— \n(a) \nThe family of the official who proceeds abroad single, will be allowed to \nretain government  accommodation in Pakistan during  the period of  \nsecondment  abroad subject to the condition that the  official will  not have \naccommodation on government expense  at two stations  i.e. in Pakistan as \nwell as outside Pakistan; and  \n(b) \nThere is no objection to the members of the families proceeding  abroad at \ntheir own expense. However, no part families will  be permitted. \n2.   \nThese instructions may please be circulated for strict compliance. \n[Authority:- Estt. Div.‘s O.M.No.5/1/2000-T.IV(Z), dated 27-8-2001] \n21.6 \nDeputation Abroad Beyond Five Years \nand Placement in Static List \n \nRefer to the Establishment Division O.M. No. 10(3)/81 CP.I, dated 25th June, \n1984 regarding policy governing civil servants on deputation abroad. \n \n2.  \nTill recently, government servants on deputation to international \norganizations and foreign governments were required to come back after spending five \nyears of their deputation abroad.  This policy has been reviewed and, in accordance with \npara 4 of the O.M. referred to above, government servants can stay abroad beyond 5 \nyears under certain conditions.  The relevant provision of the policy is reproduced \nbelow:— \n \n―Government may allow an officer to continue against his assignment \nabroad even after the expiry of 5 years on the request of the officer or \nhis employer. However, in all such cases, the officer‘s name will be \nremoved from the existing Seniority List and placed on a separate \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 601 \n \n \nStatic List with no claim to promotion or to seniority over any junior \nwho may be promoted during this period.  An officer‘s name would be \nbrought back on the Seniority List only after he resumes duty on return.  \nIn such cases also, the officer must earn a confidential report for one \nfull year before he is considered for promotion.  If approved for \npromotion, he will not regain his seniority.  He will be assigned \nseniority in the higher post only from the date he assumes its charge‖. \n \n3.  \nIt is, therefore, requested that cases of government servants, who wish to \nstay abroad beyond five years, may kindly be processed accordingly. \n[Authority.- Establishment Secretary‘s D.O. letter No.1/40/83-T.IV, dated 24-3-1985]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n  Page - 602                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nIX. \nSERVICE IN INTERNATIONAL AGENCIES \n \n22.1 \nPublicity of Vacancies in International Agencies, \n \n \nForeign Governments and Private Organizations \n \nWith reference to the Establishment Division Office Memorandum of even \nnumber dated 25-6-1984, it is stated that some civil servants serving abroad on deputation \nwith various international agencies, foreign governments or private organizations have \ncomplained that sufficient publicity has not been given to the policy contained in \nEstablishment Division Office Memorandum under reference. \n \n2.  \nAll Ministries/Divisions were requested vide para 5 of the Establishment \nDivision‘s Office Memorandum dated 25-6-1984 to bring the instructions on the subject \nto the notice of civil servants already serving on deputation abroad and those allowed to \nproceed on deputation in future.  This may please be ensured. \n[Authority.- Estt. Division‘s O.M. No.10(3)/81-CP.I(A). dated 19-5-1985]. \n \n22.2 \nDeputation of Defence Officers  \nin Civil : Requisition by Name \nReference the instructions regarding above subject issued by the Defence \nDivision vide their U.O.No.F.2/84/D-24/88, dated 23.12.2000 and F.2/33/D-24(C-IV)/88, \ndated 24.10.88. Despite the above instructions there has been an increasing tendency of \nrequisitioning services of officers of the armed forces by name. Ministries/Divisions are, \ntherefore, requested that in future services of armed forces officers in civil departments \nshall not be requisitioned by name. Further, for processing of cases of such nature in \nfuture, the following guidelines shall be observed:- \n(i) \nWhen services of personnel of the armed forces are required for posting \nagainst any civil post, the proposal to this effect shall be forwarded by the \nrespective Ministry/Division to the Ministry of Defence indicating the post \nwith BPS/pay and allowances job description and the period for which the \nservices are required (copy of the same shall also be forwarded to the COS \nto the Chief Executive for information). \n(ii) \nDefence Division, in consultation, with the concerned  Services HQ and  \nwith the approval of the  COAS shall forward the  panel of officers  of \narmed forces to the Ministry/Division concerned who will make  selection \nof  the most suitable  officers and  obtain approval of the  competent \nauthority for secondment of  the  officer with the civil departments. \n(iii) On receipt of confirmation/approval from the borrowing Ministry/ \nDivision. Defence Division will convey the same to the Services HQ \nconcerned to allow the officers to join the respective organization. \n[Authority:- Estt. Div.‘s O.M. No.1/99/2000-CP-6, dated 10-01-2001] \n \n                                                          \n In the present context, it would imply COS to the President; the Principal Secretary to the Prime Minister. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 603 \n \n \n22.3 Civil Servants (Service in International  \n \nOrganizations) Rules,2016 \n1. \nShort title, application and commencement.—(1) These rules may be \ncalled the Civil servants (Service in International Organizations) Rules,2016. \n(2) \nThey shall apply to the civil servants seeking employment on reserved and \nspecific posts and open posts and deputation in any international organization including \nan international non-governmental organization, international financial institution and \nforeign donor agency whether or not on behalf of Pakistan or with prior permission of the \nFederal Government.  \n(3) They shall come into force at once.  \n \n2. \nDefinitions.— (1) In these rules, unless there is anything repugnant in the \nsubject or context,— \n(a) \n―Act‖ means the Civil Servants Act,1973 (LXXI of 1973); \n(b) \n―appellate authority‖ means the authority next above the competent \nauthority; \n(c) \n―appointing authority‖ means the authority specified in rule 6 of the Civil \nServants (Appointment, Promotion and Transfer) Rules,1973 and other \napplicable rules under the Act; \n(d) \n―Board‖ means Special Selection Board constituted under rule 6; \n(e) \n―cadre‖ means the strength of a Service or Group as part of Service or \nGroup sanctioned as separate unit and includes ex-cadre posts; \n(f) \n―competent authority‖ means the authority competent to approve \ndeputation under these rules; \n(g) \n―deputation‖ means assignment of a civil servant to a post with prior \napproval of the competent authority, in an international organization; \n(h) \n―Division‖ shall have the same meaning as assigned to it under the Rules \nof Business,1973; \n(i) \n―foreign government‖ means a Government other than Government of \nPakistan; \n(j) \n―international organization‖ means an international governmental \norganization or organization working in more than one country including \nUnited Nations and its specialized agencies, development agencies of \nother countries, international non-governmental organizations and \ncompanies, foreign government organizations hiring functionaries \nirrespective of their nationality excepting defence, security and \nintelligence related foreign governmental organization; \n(k) \n―open post‖ means a post, open to all eligible competing candidates \nincluding civil servants not being a post reserved for nomination by the \n\n  Page - 604                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \nFederal Government; \n(l) \n―reserved and specific post‖ means a post where occupancy is limited to \nPakistan‘s officials or alternate between Pakistan and other countries on \ntheir turn; \n(m) \n―Rules‖ means rules made under the Act; \n(n) \n―Schedule‖ means a schedule to these rules; \n(o) \n―Secretary‖ shall have the same meaning as assigned to it under the Rules \nof Business,1973; \n(p) \n―static list‖ means a list of officers on deputation beyond five years \napproved under the Rules; \n(q) \n―surety bond‖ means an undertaking executed by a government servant \non the form specified under these rules; \n(r) \n―tenure‖ means time period specified for deputation including approved \nextension under these rules; and \n(s) \n―UN specialized agencies‖ mean the agencies of United Nations \nOrganization (UNO) included in the Schedule.  \n \n(2) \nAll other words and expressions used, but not defined herein, shall have \nthe same meanings as are assigned to them in the Act and the Rules.   \n \n3. \nBar to seek employment in international organizations.— A civil \nservant shall not approach an international organization for seeking employment therein \nwithout approval of the Federal Government or, as the case may be, the competent \nauthority.  \n \n4. \nSelection criteria for reserved and specific posts (1) For the purpose of \nshort listing and selecting civil servants seeking employment on reserved and specific \nposts, the following procedure shall be adopted, namely:— \n(a) \nfor taking up an assignment in an international organization, a civil servant \nshould have completed five years of service in his cadre.  \n(b) \nAll Pakistan specific foreign posts that are vacant and available or are \nlikely to become vacant, shall be circulated amongst all eligible officers of \nthe identified services, cadres and occupational groups, clearly specifying \neligibility criteria in terms of educational qualifications, experience, age, \ngrade and so forth; \n(c) \nThere shall be a precondition of passing a written qualifying test, but the \ntest shall be organized by the concerned Ministry through a well reputed \ntesting agency and institution hired through open competitive process; \n(d) \nThe minimum qualifying score in the written test shall be set at sixty \npercent; \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 605 \n \n \n(e) \nEighty percent weightage shall be given to the written test scores and \ntwenty percent weightage to the interview scores; and \n(f) \nNo minimum passing marks shall be fixed for the interview and no \ncandidate shall be deemed to have failed in the selection process merely \non the basis of his performance in the interview: \n \nProvided that and officer nominated against a post of sensitive or \nstrategic importance as set out in the schedule shall be selected in a \ntransparent manner to be determined by the competent authority. \n \n5. \nMethod of selection on open posts.— (1) Subject to rule3, a civil \nservant may apply against open post in an international organization. \n \n(2) \nCase of a civil servant, who is selected by any international organization \npursuant to application under sub-rule (1), shall be placed before the Board for \nrecommendation before sending it to the competent authority. The Board may call the \nincumbent civil servant for interview or personal appearance. \n \n6. \nComposition of the Board.— (1) The following shall be members of the \nSpecial Selection Board, namely:- \na. \nSecretary, Cabinet Division  \n \n \nChairman \nb. \nSecretary, Establishment Division \n \n \nMember \nc. \nSecretary, Economic Affairs Division  \n \nMember \nd. \nSecretary, Foreign Affairs Division   \n \nMember \ne. \nJoint Secretary (Training), Establishment Division \nMember-cum- \n \n \n  \n \n \n \n \n \nSecretary \n \n(2) \nSecretary, head of the organization or, as the case may be, representative \nof concerned department not below BS-21 may be invited as co-opted member of the \nBoard.  \n \n(3) \nThe Secretary of the Board shall convene meeting of the Board, with the \napproval of the Chairman. The Board shall consider the offer of appointment and submit \nits recommendations to the competent authority.  \n \n7. \nCompetent authority.— (1) The person specified in column (3) of the \nTable below shall be the competent authority to approve the cases of deputation to \ninternational organization in respect of civil servants specified in column (2) of the Table, \nnamely:— \nS.No. \nCivil Servants in \nCompetent authority \n(1) \n(2) \n(3) \n1 \nBS-20 and above \nPrime Minister \n2 \nBS-17 to 19 \nSecretary Establishment Division \n3 \nBS-1 to 16 \nSecretary of the Minister or Division concerned  \n\n  Page - 606                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n \n(2) \nThe competent authority may approve the recommendations with or \nwithout stipulations deemed expedient including the period of deputation and where \napplicable extension thereof.  \n \n(3) \nThe competent authority may, for reasons to be recorded, refer back a case \nor cases for reconsideration by the Board.  \n \n(4) \nWhere a post for which recommendations have been, or being, formulated \nis abolished or is withdrawn from circulation for any reason or on any ground, the \nrecommendations of the Board shall be deemed to have lapsed. \n \n8. \nIneligibility.— A civil servant shall not be eligible to apply for permission \nunder these Rules, who – \n \n(a) \nis held guilty of misconduct or inefficiency under the Government Servants \n(Efficiency and Discipline) Rules, 1973 or convicted of an offense of moral \nturpitude; and \n \n(b) \nhas not completed three years of service in his cadre after returning from \nimmediately preceding deputation in international organization. \n \n9. \nTenure of deputation.— (1) The deputation shall be made initially for a \nperiod equal to the approved tenure of appointment offered by the borrowing international \norganization. \n \n(2) \nIn case where the period of deputation is not specified, the period shall be \nthree years extendable to maximum period of two years with the approval of competent \nauthority. \n \n(3) \nIn case of retention of a civil servant after expiry of maximum period of \nfive years he shall be placed static list.  \n \n(4) \nSurety bond shall be executed by the concerned civil servant, that he shall \nrevert to the parent department on completion of the approved tenure of deputation and in \ncase of default he shall render himself liable to be proceeded against for misconduct under \nthe Government Servants (Efficiency and Discipline) Rules, 1973. \n \n10. \nRepeal.— Any instructions and the policy instructions relating to posting \nand deputation of a civil servant on foreign assignment are hereby repealed and such repeal \nshall not in any manner affect operation of orders of posting and deputation of civil servants \nissued before commencement of these rules. \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 607 \n \n \nSCHEDULE \n[see rules 2 and 4] \n \n[1.] The International Organizations of sensitive and strategic importance \nincludes World Bank, International Monitory Fund (IMF), Asian Development Bank \n(ADB), Islamic Development Bank(IDB), Department for International Development \n(DFID), US-AID, Organization of Islamic Countries (OIC), Economic Cooperation \nOrganization (ECO), International Atomic Energy Agency (IAEA), World Trade \nOrganization (WTO), International Court of Justice (ICJ), SAARC Secretariat, \nCommonwealth Secretariat, World Health Organization (WHO), International Labour \nOrganization (ILO), Organization of Petroleum Exporting Countries(OPEC) and \nInternational Human Rights Commission (IHRC). \n \n*[2. \nAny post, other than an open post, in an International Organization that has \nbeen offered to Pakistan under any bilateral or multilateral arrangement and has been \nnotified by Establishment Division with the approval of the Prime Minister.]  \n \nOn Stamp Paper of Rs.100/- \nSurety Bond \n[see rules 2 and 9] \n \nI ______________________________ S/O_________________________ an \nofficer of ____________________________  solemnly declare that I have been offered a \nposition of __________________________________________________________ in the \n__________________ and I shall revert to my parent government/department on the \ncompletion of my approved tenure of deputation/posting. In case of default I shall render \nmyself liable to disciplinary action under the Government Servants (Efficiency and \nDiscipline) \nRules,1973 \nfor \nmisconduct \nincluding \nrecovery \nof \nany \nfinancial \nliability/recovery thereof.   \n___________________ \nName and Designation  \nCNIC No.___________ \nWitness No.(1) _________________ \nName   \n _________________ \nCNIC No. \n _________________ \nWitness No.(2) _________________ \nName   \n _________________ \nCNIC No. \n _________________ \n                                                          \n Re-numbered and added vide Establishment Division S.R.O 1198(I)/2020 vide Notification No. F.No. \n3/7/2016-R-2 dated 05-11-2020. \n Now Civil Servants (Efficiency & Discipline) Rules,2020.  \n\n  Page - 608                          ESTACODE (EDITION-2021)                              CHAPTER-6                      \n \n \n22.4 \nDeployment of Police Personnel in UN Missions \n \nReference Estab. Div. OM No. 5/2/2001-T-TV, dated 28th January, 2002 on the \nabove subject.  Finance Division is of the view that the deployment of police personnel in \nUN Missions cannot be considered as deputation to foreign service unless they pay these \npersonnel, the salary, allowances and other facilities. Deployment of personnel in UN \nMissions means that the person will go out of the cadre. The cadre means under FR 9(4) \nthe strength of a service or a part of a service sanctioned as a separate unit. According to  \nFR 9(7), foreign service means the service in which the government servant receives his \nsubstantive pay with the sanction of the Government from any source other than the \nrevenue of the Governor General or of a province etc. ―If we consider these police \nofficials on foreign service, they cannot be paid salary and other facilities from the \nrevenues of the Government of Pakistan. Moreover, UN is allowing them subsistence \ngrant. When the subsistence grant is allowed to a government servant by a foreign \nmission, he cannot be paid the salary from revenues of Government of Pakistan. The \nprovision of FR-9(27) is as under: \n―Subsistence grant means a monthly grant made to a Government servant \nwho is not in receipt of pay or leave salary‖. \n \n2.  \nIn view of this provision in the financial rules, the police officials sent to \nserve the UN Missions cannot claim or cannot be paid the salary from the revenues of \nGovernment of Pakistan, in this case the concerned Police Department. They can claim \npay from the Government of Pakistan or Police Department concerned when they serve \nunder the Government of Pakistan. The rule position has been clarified under FR-9(28) as \nunder: \n―The substantive pay means the pay other than special pay, personal pay \nor emoluments classed by pay by the Governor General under rule 9(21) \n(a) (iii) to which a Government servant is entitled on account of a post to \nwhich he has been appointed substantively or by reasons of his \nsubstantive position in a cadre‖. \n \nWhen a police personnel is serving in the UN Mission, he is not serving against \nhis substantive post or substantive post or substantive position in a cadre. He cannot be \npaid pay from the general revenue of Government of Pakistan. \n \n3.  \nFrom the provisions of above rules, it is clear that police personnel sent to \nserve the UN Missions cannot claim pay from Government of Pakistan as they did not \nserve the Government of Pakistan as they did not serve the Government of Pakistan or in \ntheir cadre. Moreover, since they will be in receipt of subsistence grant or allowance they \ncannot be paid salary. Their period of duty in UN Mission will also not be counted for the \npurpose of pension unless they pay pension contribution. This period will also not count \nfor the maintenance of leave account. They are also required to contribute towards GP \nFund etc. However as a special compensation the government may allow the families of \nsuch police personnel to retain the government accommodation and medical facilities. \n                                                          \n President; Revenues of Government of Pakistan. \n\n   CHAPTER-6                        ESTACODE (EDITION-2021)                                Page - 609 \n \n \n \n4.   \nIn view of above, Establishment Division is requested to reconsider the \nproposed terms and conditions of police personnel so as to bring these in line with the \nrules. \n5.   \nThis issues, with the approval of the competent authority. \n[Authority:- Finance Div.‘s OM No. F.3(7)-R-10/94, dated 7th March, 2002]. \n_________________ \n\nCHAPTER 7   \n \n \n \n \n \n \n \n \n \n \nCAREER PLANNING, PROMOTION  \n& TRAINING  \n(611-612) \n\n  CHAPTER-7                        ESTACODE (EDITION-2021)                                    Page - 613 \n \nCHAPTER 7 \n \nCAREER PLANNING, PROMOTION & TRAINING  \n \nSl. \nNo(s). \nChapter Contents \nPage \n No(s). \n \nI. CAREER PLANNING \n \n \n1.1 \nPreparation of Seniority Lists BPS Wise ..................................................\n617-619 \n \n1.2 \nSeniority of Officers and Occupational Groups After Administrative \nReforms .........................................................................................................\n619-620 \n \n1.3 \nCivil Servants (Seniority) Rules, 1993 ..........................................................\n620-622 \n \n1.4 \nPermanent Absorption of Civil Servants of the Devolved Ministries/ \nDivisions/Departments/Organizations ..........................................................\n622-624 \n \n1.5 \nQuota Consideration Regarding Permanent Absorption of Civil Servants \nof the Devolved Ministries/Divisions/ Departments/ Organizations ............\n624 \n \n1.6 \nOperational Guidelines for the Administration of Surplus Pool..............\n625-626 \n \n1.7 \nModified Guidelines for Disposal of Federal Government Employees \nin the Surplus Pool  .................................................................................\n626-627 \n \n1.8 \nMerger of the Cadres of Urdu and English Typist/ Stenotypist/ \nStenographer for Purposes of Seniority, Promotion etc. .............................\n627-628 \n \nII. \nPROMOTION \n \n \n2.1  \nRevision of Nominations for NMC,NS&WC,SMC and MCMC ...........\n629 \n \n2.2 \nEquivalence of PER Grading in Defence and Civilian Organizations .........\n629 \n \n2.3 \nCivil Servants (Promotion to the Post of Secretary, BS-22 and \nEquivalent) Rules, 2010 ..........................................................................\n630-632 \n \n2.4 \nIssuance of Revised PER Forms ...................................................................\n633 \n \n2.5 \nClarification Regarding Quantification of Part PERs in Case of \nIncomplete Record ..................................................................................\n633-636 \n3 \nCivil Servants Promotion (BPS-18 to BPS-21) Rules,2019 ...........................\n636-667 \n \n4.1 \nOther Posts in the Federal Secretariat, Attached Departments and Subordin\n668 \n \n4.2 \nAppointment of Council Assistant ................................................................\n668-669 \n5 \nGeneral Instructions Regarding Promotions ................................................\n669-671 \n \n6.1 \nMinimum Length of Service for Eligibility for Promotion to Posts in \nVarious BPS .................................................................................................\n671-672 \n \n6.2 \nCounting of Ad-Hoc Service for the Purpose of Promotion .........................\n673 \n \n6.3 \nCounting of Service Rendered Against Higher Post Under Section 10 \nof the Civil Servants Act, 1973 ...............................................................\n673-674 \n \n6.4 \nLength of Service for Promotion from BPS-16 to BPS-18 Where \nThere is No Intermediate Post in BPS-17 ...............................................\n674 \n \n \n \n \n                                                          \n Re-designated as Assistant Private Secretary. \n\n  Page - 614                          ESTACODE (EDITION-2021)                                  CHAPTER-7                               \n \nSl. \nNo(s). \nChapter Contents \nPage \n No(s). \n \n6.5 \nPossession of Prescribed Minimum Length of Service Does Not Confer \na Right to Promotion Over Senior Persons ...................................................\n674 \n \n6.6 \nGrant of BPS-17 to the Superintendent (BPS-16) in the Federal \nGovernment Ministries/Divisions/Attached Departments/Sub-ordinate \nOffices ...........................................................................................................\n674-675 \n \n7.1 \nSetting-Up of the Departmental Promotion Committees for \nPromotion to Posts Upto and Including BPS 18 ......................................\n675 \n \n7.2 \nComposition of Departmental Promotion/Selection Committees ...........\n676 \n \n7.3 \nPost in BPS 18 Which Carry Special Pay .....................................................\n676 \n \n7.4 \nDPC Not Competent to Recommend Demotion ...........................................\n676-677 \n \n7.5 \nNames of the Selected Persons to be Arranged in the Order of Seniority ..........\n677 \n \n7.6 \nDPC Can Interview Candidates ....................................................................\n677 \n \n7.7 \nMinutes of the DPC.......................................................................................\n677 \n \n7.8 \nComposition of Departmental Selection Board (DSB) for Promotion \nof Federal Civil Servants from BS-18 to BS-19 ......................................\n677-678 \n \n7.9 \nProposals for Central Selection Board – Prescribed Forms and Check \nList (March, 1990) ........................................................................................\n678-680 \n \n7.10 Proposal for Central Selection Board – Revised Forms (March,1999) ...........\n681-690 \n \n7.11 Guidelines for Submission of Proposals for Consideration of Central \nSelection Board (CSB) ..................................................................................\n691 \n \n7.12 Procedure for Referring Cases to the Selection Board ..................................\n691-692 \n \n7.13 Consideration of Cases by Central Selection Board – Furnishing of Full \nParticulars of Candidates for Promotion .......................................................\n692 \n \n7.14 Re-appointment to Posts Within the Purview of Selection Board ................\n692 \n \n7.15 Short-Term Appointments and Direct Appointments to Higher \nSecretariat Posts-under the Present Orders ...................................................\n692-693 \n \n7.16 Convention Regarding Acceptance of Recommendations of the \nSelection Board .............................................................................................\n693-694 \n \n7.17 Meetings of the Central Selection Board ......................................................\n694 \n \n8.1 \nPromotion/Direct Recruitment Quota ......................................................\n694 \n \n8.2 \nFilling-up of Vacancies – Distribution According to Quota for \nPromotion, Transfer and Direct Recruitment ................................................\n695 \n \n8.3 \nMaintenance \nof \nRoster \nfor \nApplication \nof \nPromotion/Initial \nAppointment Quota .......................................................................................\n695-696 \n \n8.4 \nEligibility of Superintendent (BS-17) to  Participate in Section Officers \nPromotional Examination .............................................................................\n696 \n \n9.1 \nProforma Promotions ................................................................................\n696-697 \n \n9.2 \nConsideration for Promotion of a Person on Transfer to Another Office ..........\n697 \n \n9.3 \nProforma Promotions – Review of Cases ....................................................\n697-698 \n \n9.4 \nReversion of Deputationists to Parent Departments .....................................\n698-699 \n \n \n \n \n9.5 \nRevised Guidelines for the FR-17(I) Committee/High Level Committee \nto Consider the Cases of Proforma Promotion on the Basis of Antedated \nSeniority ........................................................................................................\n699-702 \n\n  CHAPTER-7                        ESTACODE (EDITION-2021)                                    Page - 615 \n \nSl. \nNo(s). \nChapter Contents \nPage \n No(s). \n \n9.6 \nPromotion on Temporary/Regular Basis ................................................\n702-703 \n \n9.7 \nPromotion of an Officer/Official During LPR .............................................\n703 \n \n9.8 \nBar against Promotion of Ad-Hoc Appointees ............................................\n703 \n \nIII. TRAINING \n \nA. NATIONAL SCHOOL OF PUBLIC POLICY RULES \n10 \nNational School of Public Policy Rules,2017 .......................................................\n704-708 \nB. \nTRAINING POLICY  \n \n11.1 Promotion Related Capacity Building of Civil Servants in BPS 17 to \nBPS 19 of Various Occupational Groups/ Services ................................\n708-720 \n \n11.2 Criteria for Nomination of Officers to National Management College/ \nNational Institute of Management (NIMs)  \n721-723 \n \n11.3 Nomination of Officers of Autonomous/Semi-Autonomous Bodies \nEquivalent to BS-18,BS-19 & BS-20 for MCMC, SMC & NMC ..............\n724 \n \n11.4 Annual Medical Examination Reports-Fitness of a Civil Servant for \nPosting, Training and Retention in Service .............................................\n724 \n \nIV. \nMISCELLANEOUS INSTRUCTIONS \n \n \n12.1 Grant of BS-21 and BS-22 to Technical/Professional Officers on Accou 725-726 \n \n12.2 Clarification Regarding Revision of policy for Grant of BS-21 and BS-\n22 to Technical and Professional officers on the basis of Meritorious \nServices .........................................................................................................\n726-727 \n \n12.3 Grant of BS-21 to Technical and Professional Officers on Account of \nMeritorious Service .......................................................................................\n727-732 \n13 \n \nKnowledge of Islamic/Pakistan Studies ....................................................\n732-733 \n14 \n \nDeclining Promotion to Evade Transfer to an Unattractive \nStation \n733 \n15 \n \nDiscontinuation of Use of the Term “Competent Authority” .................\n734 \n \n_____________________________ \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 617 \n \n \nCHAPTER 7 \nCAREER PLANNING, PROMOTION & TRAINING  \nI. CAREER PLANNING \n \n1.1 \nPreparation of Seniority Lists BPS Wise \n \n According to sub-section (1) of section 8 of the Civil Servants Act, 1973, seniority \nlists of all persons employed under the Federal Government are required to be prepared.  After \npromulgation of the All-Pakistan Services (Change in Nomenclature) Rules, 1973, and the \nCivil Servants (Change in Nomenclature of Services and Abolition of Classes) Rules, 1973, \nthe former regularly constituted Services ceased to exist. Seniority lists of all officers \nemployed under the Federal Government including officers belonging to the former regularly \nconstituted Services, should, therefore be re-drawn grade-wise. In the case of appointments \nmade by promotion, seniority in a particular grade would be determined according to sub-\nsection (4), of section 8 of the Civil Servants Act, 1973, namely, according to the date of \nregular appointment to a post in that  grade, subject to the proviso that civil servants selected \nfor promotion to a higher grade in one batch shall, on their promotion, retain their inter-se-\nseniority in the lower grade unless superseded.  As for seniority between departmental \npromotees and direct recruits in grades where posts are filled both by promotion and direct \nrecruitment, the rule already prescribed in the general principles of seniority in Establishment \nDivision O.M. No. 1/16/69-D.II, dated 31st December, 1970 shall continue to be followed.  \nAccording to these rules officers promoted to a higher grade in a continuous arrangement and \nas a regular measure in a particular year shall, as a class, be senior to those appointed by direct \nrecruitment in the same year. \n \n2. \nThe Establishment Division have already issued gradation lists in respect of  \nBPS 18 and above of the **All-Pakistan Unified Grades.  As for Federal Unified Grades, the \nMinistries/Divisions are requested to prepare gradation lists for each occupational group \nunder their administrative control. The names of the functional groups and the Ministry/ \nDivision administratively concerned with them are:— \n \n \n                                                          \n Note.- The instructions contained in this O.M. should be read alongwith the modified instructions contained in \nO.M. dated 1-9-1975. \n**All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n\nPage - 618                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nName of the Occupational \nGroup \nName of the Former Service \nMinistry/Division \nconcerned \n1.* Foreign Service of Pakistan \nForeign Affairs Group-Comprises posts \nunder the Ministry of Foreign Affairs. \nMinistry of Foreign \nAffairs \n2.** Pakistan Audit and Accounts \nService  \nAccounts Group-Comprises the former \nPAAS/PMAS & PRAS. \nAuditor General/ \nMinistry of Finance. \n3. Inland Revenue Service \nIncome Tax Group \nMinistry of Finance \n1. Pakistan Customs Service \nPakistan Customs and Excise Service \nMinistry of Finance \n5. Commerce and Trade Group \nTrade Service of Pakistan \nMinistry of Commerce \n6. Information Group. \nInformation Service of Pakistan \nMinistry of Information \nand Media Development \n7. Secretariat Group@ \n-- \nEstablishment Division \n8. Postal Group \n-- \nMinistry of \nCommunications \n9. Military Lands and Cantonment \n \nGroup \nPakistan Military Lands and \nCantonments Service. \nMinistry of Defence \n10. Railway (Commercial and  \n      Transportation) Group \nPakistan Railway Service \nRailways Division \n11. Pakistan Administrative  \n      Service (PAS) \nDistrict Management Group \nEstablishment Division \n12.@@ Police Service of Pakistan \nPolice Group \nEstablishment Division \n13. Office Management Group   \n      (OMG) \nCentral Secretariat Service \nEstablishment Division \n14. Economists and Planners    \n      Group \n-- \nPlanning & Development \nDivision \n \n \nA proforma in which the gradation list should be prepared is enclosed (Annex). \nNames of other occupational groups will be notified later. \n \n3. \nThe first issue of the gradation list should be marked ―provisional‖. It should \nbe circulated to the officers concerned and objections or representations invited.  Mistakes \nwhich may be brought to notice may be rectified by the Ministries and Divisions and any \ngeneral point raised in the representations may be examined and disposed of in consultation \nwith the Establishment Division. Thereafter, the gradation list will be issued as final. \n \n4. \n A copy of the provisional list may be sent to the Establishment Division also \nfor record. Representations should be disposed of expeditiously and the gradation lists \nfinalised as early as possible. \n[Authority:– Estt. Division‘s O.M.No.1/9/74-ARC,dated 12-9-1974]. \n                                                          \n* ―Foreign Affairs Group‖ renamed as Foreign Services of Pakistan vide Notification No. SRO 936(1)/83 dated \n29.9.1983. \n** ―Accounts Group‖ renamed as Pakistan Audit & Accounts Service w.e.f. 10th December, 2002 vide Estab. \nDiv. OM No.1/17/92-CPII. \n―Income Tax Group‖ renamed as Inland Revenue Service vide Estt. Div.‘s O.M.6/2/2009-CP-II dated 12-09-2009. \n@ Secretariat Group composed of officers of the former CSP, DMG who opted for this Group; officers of OMG \non promotion to the posts of Deputy Secretary and officers of other services/ groups who opted for or were \ninducted in Secretariat Group. \n@@ Renamed as Police Services of Pakistan vide Estt. Div.‘s SRO No. 1033(I)/85, dated 23.10.1985 as \namended upto 9.10.1998 vide Estt. Div. Notification No. SRO 1034(1)/98, dated 9.10.1998. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 619 \n \n \n(ANNEX) \nGRADATION LIST OF FEDERAL UNIFIED GRADES \nName of the Occupational Group……….............................................. Grade.................. \n \nSl. No. \nName and \nDesig. \nDate of \nBirth \nDate of entry \nin Govt. \nService \nDate of entry \nin Grade-17 \nDate of regular \nappointment to \npresent grade. \nRemarks \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n \n \n \n \n \n \n \n \n \nNote.  \n(1) \nDate of regular appointment to present grade (BPS) should be the date of \nassumption of actual charge in the Grade after issue of promotion/appoint-\nment orders by the competent authority. \n \n(2) \nIn the remarks column entries such as serving on deputation to (specify the \norganisation) with effect from ------ should be made. \n \n(3) \nWhere seniority has been assigned from a date other than the date of regular \nappointment, the reason for this may be given in the remarks column. \n1.2 \nSeniority of Officers and  \nOccupational Groups After  \nAdministrative Reforms \n \nIn the Establishment Division Office Memorandum No. 1/9/74-ARC, dated the \n12th September, 1974 the Ministries and Divisions were requested to prepare seniority \nlists grade-wise. It was provided that in the case of appointments made by promotion, \nseniority in a particular grade should be determined according to sub-section (4) of \nsection 8 of the Civil Servants Act, 1973, namely from the date of regular appointment to \na post in a grade. \n \n2.  \nA number of references have been received in the Establishment Division \nenquiring whether the seniorities in various grades which had already been established \naccording to the previous rules on the subject differently from the principle of date of \nregular appointment to a grade could not be modified in accordance with the provisions \nof sub-section (4) of section 8 of the Civil Servants Act, 1973.  The matter has been \nexamined in consultation with the Law Division.  The position is that consequent upon \nthe Administrative Reforms, certain cadres have been transformed into occupational \ngroups but the composition of the cadres comprising these groups has remained intact.  \nExamples are; the Income Tax Group, the Customs and Excise Group, the Military \nLands and Cantonments Group etc. However, in the case of certain other groups for \nexample the Accounts Group and the Secretariat Group - a number of cadres have been \n                                                          \n Now renamed as ―Inland Revenue Service‖ vide Estt. Div.‘s O.M.6/2/2009-CP-II dated 12-09-2009. \n Renamed as ―Pakistan Customs Service‖ vide ibid.  \n Renamed as Pakistan Audit & Accounts Service w.e.f. 10th December, 2002 vide Estt. Div.‘s OM \nNo.1/17/92-CPII, dated 10th December, 2002. \n\nPage - 620                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \namalgamated to form a new group or cadre. In the case of groups where the cadre has not \nbeen amalgamated with any other cadre, the seniority in different grades as determined \nunder the previous rules before the promulgation of the Civil Servants Ordinance, 1973 \n(15-8-1973) shall not be disturbed.  However, seniority of persons promoted to higher \ngrades after 15-8-1973 shall be determined strictly in accordance with the provisions of \nsub-section (4) of section 8 of the Civil Servants Act, 1973. \n \n3. \nIn regard to occupational groups which have been formed by \namalgamating more than one cadre, no such protection of seniority is either permissible \nor practicable.  The old cadres having ceased to exist, the seniorities in the newly formed \ngroups have to be determined afresh and shall be fixed in accordance with the date of \nregular appointment to posts in the respective grades. \n \n4. The instructions issued in the Establishment Division Office Memorandum No. \n1/9/74-ARC, dated 12-9-1974 and the relevant provisions regarding seniority contained in \nthe instructions about constitution of various occupational groups may be deemed to have \nbeen modified to the above extent. \n[Authority:– Estt. Division‘s O.M.No. 1/36/75-D.II, dated 1-9-1975]. \n \n1.3 \nCivil Servants (Seniority)  \nRules, 1993 \n \nIn exercise of the powers conferred by section 25 of the Civil Servants Act, \n1973 (LXXI of 1973), read with section 8 thereof, the President is pleased to make the \nfollowing rules, namely:– \n \n1. \nShort title, application and commencement.–(1) These rules may be \ncalled the Civil Servants (Seniority) Rules, 1993. \n \n(2)  They shall apply to all civil servants except those governed under:– \n(i) \nthe Police Service of Pakistan (Composition, Cadre and Seniority) \nRules, 1985; \n(ii) \nthe Occupational Groups and Services (Probation, Training and \nSeniority) Rules, 1990; and \n(iii) the Establishment Div.‘s O.M. No.1/2/74-ARC, dated 23rd  January, \n1974, amended vide O.M. No.2/1/75-ARC, dated 3rd  March, 1976, \nand as amended from time to time. \n \n(3) \nThey shall come into force at once. \n \n2.  \nSeniority on initial appointment.–(1) Persons initially appointed on the \nrecommendations of the selection authority through an earlier open advertisement shall \nrank senior to those appointed through a subsequent open advertisement. \n \n(2)  If two or more persons are recommended in open advertisement by the \nselection authority, their inter-se-seniority shall be determined in order of merit assigned \nby the selection authority. \n \n(3) \nIf only one candidate is recommended in open advertisement by the \nselection authority, he shall count his seniority from:– \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 621 \n \n \n(a) \nthe date of recommendation by the selection authority, if he was already \nholding the same post on ad-hoc basis. \n(b) \nthe date of his joining the post after being recommended by the selection \nauthority if he was not already holding the same post. \n \n3. \nSeniority on promotion.–Seniority in a service, cadre or post to which a \ncivil servant is promoted shall take effect from the date of regular promotion to that \nservice, cadre or posts:– \n \nProvided that– \n(a) \nCivil servants selected for promotion to higher posts on an earlier date \nshall be senior to those selected for such promotion on a later date; \n(b) \nCivil servants selected for promotion to higher posts in one batch shall on \ntheir promotion to the higher post, retain their inter-se-seniority as in the \nlower post; [*] \n*[(ba) Inter-se-seniority of civil servants belonging to different occupational \ngroups or services and selected for promotion to a post in a higher pay \nscale in one occupational group or service shall, on their promotion, be \nreckoned from the date of their regular appointment to the immediate \nlower pay scale in their respective occupational group or service, where \nsuch date is same, the person older in age shall rank senior: \n(bb) Civil servants of different occupational groups or services who opt for \npromotion in other occupational groups or services shall, on their \npromotion as such in one batch, be placed junior to the civil servants of \nthe occupational group or service so opted; and]  \n(c) \nCivil servants eligible for promotion who could not be considered for \npromotion in the original reference in circumstances beyond their control \nor whose case was deferred while their juniors were promoted to the \nhigher post, shall, on promotion, without supersession, take their seniority \nwith the original batch. \n \n4. \nSeniority on appointment by transfer.–Seniority in service, cadre or \npost to which a civil servant is appointed by transfer shall take effect from the date of \nregular appointment to the service, cadre or post; \n \nProvided that– \n(a) \npersons belonging to the same service, cadre or post selected for \nappointment by transfer to a service, cadre or post in one batch shall, on \ntheir appointment, take inter-se-seniority in the order of their date of \nregular appointment in their previous service, cadre or post; and  \n(b) \npersons belonging to different services, cadre or posts selected for \nappointment by transfer in one batch shall take their inter-se- seniority in \nthe order of the date of their regular appointment to the post which they \n                                                          \n Omitted & added vide S.R.O No. 1078(I)/2016 dated 22-11-2016. \n\nPage - 622                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nwere holding before such appointment and, where such date is the same, \nthe person older in age shall rank senior. \n \n[4A. In the event of merger [or devolution] of Ministries, Divisions, Attached \nDepartments or Sub-ordinate Offices, the inter-se-seniority of civil servants, other than \nthose belonging to regularly constituted Occupational Groups and Services, shall be \ndetermined in accordance with the date of regular appointment to a cadre or post]. \n \n5. \nSeniority of officers of the Armed Forces on induction in civil posts.–\nOfficers of the Armed Forces of Pakistan who are inducted in a civil service, cadre or \npost in accordance with the Government orders and instructions shall take seniority in \nthat service, cadre or post from the date of such induction: \n \nProvided that the officers inducted in one batch shall, on induction, retain their \ninter se seniority as in the Armed Forces of Pakistan. \n \n6. \nInter-se-seniority of civil servants appointed in the same calendar \nyear.–Civil servants appointed by promotion, transfer, or initial appointment to a service, \ncadre, or post shall take seniority from the date of their regular appointment to that \nservice, cadre or post:  \n \n \nProvided that the provisions of this rule shall not in any manner affect or \nimpair the right of existing incumbents.   \n \n7. \nRepeal and savings.–The General Principles of seniority circulated vide \nEstablishment Division‘s O.M.No.1/16/ 69-D.II, dated the 31st December, 1970@, and all \nother existing rules, orders and instructions relating to seniority except– \n(i)  \nthe Police Service of Pakistan (Composition, Cadre and Seniority) Rules, \n1985; \n(ii)  the Occupational Groups and Services (Probation, Training and Seniority) \nRules, 1990; and \n(iii)  the Establishment Division‘s O.M.No.1/2/74-ARC dated 23rd January, \n1974, amended vide O.M. No. 2/1/75-ARC, dated the 3rd March, 1976  and \nas amended from time to time ;are hereby repealed. \n[Authority.– Estab. Div.‘s S.R.O. 163(I)/93, dated 28-2-1993]. \n1.4 \nPermanent Absorption of Civil Servants of the Devolved \nMinistries/Divisions/ Departments/Organizations \n \nRefer to the points raised by the different Ministries/Divisions/Departments/ \nOrganizations regarding the absorption of the employees of the devolved Ministries/ \nDivisions/ Departments/Organizations after promulgation of the Ordinance (Ordinance No. \nV) of 2013 and to clarify as under:— \n                                                          \n Added vide Estt. Div.‘s Notification SRO No. 01(I)/2002, dated 1-1-2002.  \n Inserted vide Estt. Div.‘s Notification S.R.O No. 437(I)/2018 dated 11-04-2018. \n Subs. vide Estt. Div‘s SRO No. 572(I)/2009 dated 16-06-2009.  \n@ Sl. No. 158, pp 224-229, Estacode, 1989. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 623 \n \n \n(i) \nEffective date of absorption:- Effective date of absorption may be the date \nof issue of order/ notification as the case may be.  \n(ii) \nFixation of Seniority:- Rule 3(1) of the Civil Servants (Appointment, \nPromotion & Transfer) Rules, 1973 provides the following three methods of \nappointment:— \n(a)  \nBy promotion \n(b) \nBy transfer \n(c) \nBy initial appointment \n \nAdjustment/absorption \nof \nCivil \nServants \nof \nthe \ndevolved \nMinistries/ \nDivisions/Departments/Organizations may be treated as appointment by transfer and their \nseniority may be determined under rule 4 of Civil Servants (Seniority) Rules, 1993 which \nreads as under:- \n \nRule-4 (Seniority on appointment by transfer):- Seniority in service, cadre or post to \nwhich a civil servant is appointed by transfer shall take effect from the date of regular \nappointment to the service, cadre or post; \n \nProvided that. \n(a) \nPerson belonging to the same service, cadre or post selected for appointment \nby transfer to a service, cadre or post in one batch shall, on their appointment, \ntake inter-se-seniority in the order of their date of regular appointment in \ntheir previous service, cadre or post; and  \n(b) \nPersons belonging to different services, cadre or post selected for \nappointment by transfer in one batch shall take their inter-se-seniority in the \norder of the date of their regular appointment to the post which they were \nholding before such appointment and, where such date is the same, the \nperson older in age shall rank senior.  \n(c) \nUnder rule 4-A of the Civil Servants (Seniority) Rules, 1993 in the event of \nmerger of Ministries, Divisions, attached Departments or Subordinate \nOffices, the inter-se-seniority of  civil servants, other than regularly \nconstituted occupational Groups & Service shall be determined in accordance \nwith the date of regular to a Cadre or a post.  \n(iii) Sanction Strength:- As regards the sanctioned strength, it is clarified that the \nemployees transferred alongwith post and budget may be absorbed against \nthe post transferred at the time of devolution to the Ministries/Divisions/ \nDepartments concerned. However the employees transferred against the \nvacant posts at the time of devolution shall not add to their sanctioned \n\nPage - 624                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nstrength. The Ministries/Divisions may work out their sanctioned strength \nafter absorption of the employees of the devolved Ministries/ Divisions/ \nDepartments and may submit the case for revision of their sanctioned \nstrength to the Finance Division for concurrence through Management \nServices Wing of the Establishment Division.  \n \n2. \nThe absorption orders may be expedited in line with the orders of placement \nissued at the time of devolution of Ministries/Divisions/ Departments i.e against the vacant \nposts/alongwith post & budget  as the case may be. However, in case of any further query in \nthe matter, it is requested to consult this Division after issuance of absorption orders.  \n[Authority.– Estab. Div. M.S.Wing‘s OM No.F15(5)2011-MSW-IV dated 17th September, 2013]. \n1.5 \nQuota Consideration Regarding Permanent  \nAbsorption of Civil Servants of the  \nDevolved Ministries/Divisions/ \nDepartments/Organizations \n \nRefer to Establishment Division O.M of even numbers dated 3-7-2013 and  \n17-9-2013 on the above noted subject and to say that as per rules absorption/ appointment by \ntransfer is made against the post reserved for direct recruitment. Thereby it has been decided \nthat no absorption in respect of employees of devolved Ministries/ Divisions be made against \nthe post of the Ministry/Division/Department/ Organization meant for promotion quota. \nMoreover, cases for absorption of the employees of devolved Ministries/ Divisions may be \ninitiated with prior consultation of Management Service Wing, Establishment Division for \nrevision of Notifications/ Office Orders to the extent of their transfer alongwith post & \nbudget to absorb such employees of the devolved Ministries/Divisions against the transferred \npost to the concerned Ministry /Division. \n [Authority:– Estt. Division M.S. Wing‘s O.M. No. 15(5)/2011-MSW-IV, dated 21-10-2013]. \nClarification Regarding the Posts Transferred  \nto Different Ministries/Divisions/Organizations \nalongwith the Incumbents and Later on  \nVacated Before Absorption of the Incumbents \n \nRefer to different queries raised by various Ministries/Divisions on the above noted \nsubject and to say that the posts which were transferred to Ministries/Divisions/ \nOrganizations alongwith the incumbents of the devolved Ministries/Divisions and later on \nvacated either due to retirement of the incumbents or some other reason, before permanent \nabsorption of the incumbents, may be treated as a part of the general pool. These posts do not \nadd in to the existing sanctioned strength or structure of the Ministries/Divisions/ \nOrganizations. Final fate of such posts shall be decided upon completion of absorption process. \n[Authority:- Establishment Div. M.S. Wing‘s O.M.No.15(5)/2011-MSW-IV dated 17-02-2014.] \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 625 \n \n \n1.6 \nOperational Guidelines for the  \nAdministration of Surplus Pool \n \n \nIn a presentation to the Chief Executive on ―Restructuring and Rightsizing of \nFederal Ministries/Divisions‖ held on 28.5.2001, it was, inter alia, decided that the \nofficer-staff ratio (excluding drivers, despatch riders etc.) should be 1:3.2 for the year \n2001-2002 and 1:2.5 for the year 2002-2003, and thereafter it would be reviewed again. \n \n2. \nEach administrative Secretary may be made responsible for ensuring \nimplementation of the above decision by making internal adjustment of staff. If any \nofficer/staff becomes redundant to the requirement of the Ministries/ Divisions/Departments \nas a result of implementation of the above or any other decision, that may be enlisted with the \nsurplus pool for adjustment elsewhere. As a result of implementation of the above said \ndecisions, the number of surplus civil servants will increase manifold. \n \n3. \nIn terms of Section 11(2) of the Civil Servants Act, 1973, the services of civil \nservants holding temporary and permanent posts can be terminated on abolition of such posts. \nHowever, on human considerations, government decided in 1993 to create a surplus pool \nunder the charge of the Establishment Division. The civil servants declared surplus as a result \nof abolition of posts are enlisted in the surplus pool for absorption elsewhere. \n \n4. \nIn order to speed-up the pace of absorption of surplus civil servants, \nfollowing guidelines have been framed with approval of the competent authority, for \neffective administration of the surplus pool:– \n \n(i) \nThe name of a civil servant, other than ad-hoc employees and persons \nappointed against leave and deputation vacancies, who may be rendered \nsurplus as a result of reorganization or abolition of a Division/ \nDepartment/Organization or reduction in the number of posts shall be placed \nin the surplus pool administered by Establishment Division for a period of two \nyears whereafter his services shall stand terminated. If a civil servant has \nalready completed two years in the surplus pool on the date of issuance of \nguidelines, he may be allowed to remain enlisted in the pool for a period of \nanother one year whereafter his services shall stand terminated. \n \n(ii) \nIf a post occupied by a deputationist or a person posted under Section 10 \nof Civil Servants Act, 1973 is declared surplus, the holder of the post shall \nbe repatriated to his parent organization. \n \n(iii) \nDuring the period of his placement in the Surplus Pool a civil servant shall \nremain on the pay rolls of his parent department and he shall be entitled to \npay and allowances which he would have drawn in the post last held by \nhim on regular basis in his parent organization before his placement in the \nPool. His post in his parent department shall be treated as supernumerary \npost and it shall be abolished after his absorption or the period mentioned \nin sub-para(i) above, whichever be earlier. \n                                                          \nNow Prime Minister. \n\nPage - 626                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n(iv) \nDuring placement in the surplus pool, civil servants may be given the \noption to avail leave under rule 27 of the Revised Leave Rules 1980. \n \n(v) \nCivil servants placed in the surplus pool shall be posted for absorption in \nother Divisions/Departments/Organizations in accordance with rules 3(3) \nand 3(4) of the Civil Servants (Appointment, Promotion and Transfer) \nRules, 1973 and Section 11-A of the Civil Servants Act, 1973.  \n \n(vi) \nSurplus employees in BPS 1 – 5 shall, ordinarily, be posted for absorption \nat the station of their last posting or place of domicile. Civil servants in \nBPS 6 and above may be posted at a station other than the station of their \nlast posting or domicile but subject to availability of posts, efforts may be \nmade to arrange their posting nearest to the station of their last posting or \ntheir place of domicile.  \n \n(vii) \nFailure of a surplus civil servant to join new post within the prescribed time \nshall render him liable to removal from the list of surplus pool and termination \nof his services. Where the competent authority is satisfied that failure of \nsurplus civil servant to report for duty at the place of his new posting within \nthe prescribed time was in circumstances beyond his control, it may, for \nreasons to be recorded in writing, allow him additional time for joining or \nconsider him for alternative posting at a station other than the one to which he \nwas last posted.  \n \n(viii)  If a Division/Department/Organization fails to accept the services of a \ncivil servant transferred from surplus pool, the post shall be deemed to \nhave been abolished. \n \n(ix) \nLegal provision for termination, reversion, E&D proceeding, etc shall be \ninvoked only after the surplus civil servant fails to abide by the \ngovernment orders within the given time-frame. \n \n5. \nAs regards employees of the autonomous bodies, they are not civil servants and \nare governed by the regulations/instructions operative in each individual organization. Each \nMinistry/Division should, therefore, lay down a policy in consultation with the Finance Division \nfor disposal of surplus employees of the autonomous bodies under its administrative control. \n \n6. \nAll Ministries/Divisions are requested to comply with the above \ninstructions/guidelines strictly. \n \n7. \nThis supersedes all the instructions issued on the subject from time to time. \n[Authority.– Estt. Division‘s O.M.No.1/4/97-RW.III/CP.9, dated 9-10-2001]. \n1.7 \nModified Guidelines for Disposal of Federal  \nGovernment Employees in the Surplus Pool \nThe Prime Minister has been pleased to direct that all efforts be made to absorb \nsurplus employees in various government departments as early as possible and the \nservices of no surplus employee be terminated. However, those surplus employees who \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 627 \n \n \nare willing to proceed on retirement may be allowed all admissible service benefits like \nleave, pension/gratuity etc under the normal rules.  \n \n2. \nIn order to implement the directive of the Prime Minister, all \nMinistries/Divisions are requested to comply with the following instructions:— \na) \nThe services of surplus civil servants shall not be terminated by the \nMinistries/Divisions /Departments. They will continue to work in \nrespective departments and get their salaries etc. till absorption elsewhere. \nb) \nSurplus employees, who are willing to proceed on retirement, may be \ndischarged retired (depending on the length of service) and allowed all \nadmissible service benefit like leave, pension/gratuity etc under the normal \nrules. \nc) \nMinistries/Divisions may immediately report available vacancies for direct \nrecruitment in Ministries/Divisions/ Departments for absorption of surplus \nemployees. They shall continue obtaining clearance from Establishment \nDivision before resorting to direct recruitment. \nd) \nAbsorption orders issued by Establishment Division may be implement \nwithout delay through consultation between the old and the new \ndepartments of the surplus employees. The surplus employees are regular \ncivil servants, appointed through prescribed selection processes like \ntests/interviews etc, they cannot be put through another selection process \nby the new departments.  \n3. \nThe guidelines contained in Management Services Wing, Establishment \nDivision‘s O.M No. 1/4/97-RW.III/CP.9 dated 09-10-2001 are modified to the above extent. \n[Authority.– M.S Wing, Estt. Division‘s O.M.No.1/4/97-MSW-III, dated 14-05-2003]. \n1.8 \nMerger of the Cadres of Urdu and English Typist/Stenotypist/ \nStenographer for Purposes of Seniority, Promotion etc. \n \n In the past, posts of Urdu Typist, Stenotypist/*Stenographer have been created in \nvarious Ministries/Divisions without consulting the Establishment Division and without \nprescribing any method of recruitment to these posts including avenues of promotion on \naccount of which the incumbents of these posts have faced stagnation. The matter has been \nconsidered in consultation with the Finance Division and the following decisions have been \ntaken:— \n(i) \nThe existing posts of Urdu Typist/Urdu Stenotypist and Urdu *Stenographer \nare merged with the posts of LDC/English Typist (**RNPS 5/BPS 5), \nEnglish Stenotypist (RNPS 8/BPS 12) and English *Stenographer (RNPS \n11/BPS 5) respectively. \n                                                          \n Now Assistant Private Secretary. \n Revised National Pay Scales (1977). \n\nPage - 628                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(ii) \nThe existing incumbents of posts of Urdu Typist/ Stenotypist/Stenographer \nshall form part of the cadre of their English counterparts. \n(iii) The Urdu Typists/Stenotypists/*Stenographers who have been allowed pay \nscales different than those mentioned in (i) above shall also be treated as part \nof the cadre of their English counterparts. Any such pay scales earlier \nallowed will be treated as personal to the incumbent of the post concerned.  \n(iv) The conditions/rules prescribed for appointment to the posts of LDC               \n(English Typist) English Stenotypist and English *Stenographer shall \nhenceforth apply to the posts of Urdu Typist/ Urdu Stenotypist and Urdu \n*Stenographer, respectively. The incumbents of these posts will, in future, \nbe allowed the same pay scales as are applicable to their English \ncounterparts. \n(v) \nThe Urdu Typists/Stenotypists/*Stenographers will enjoy seniority, in the \ncombined cadre with their English counterparts from the date of their \ncontinuous regular officiation as such. \n(vi) If promotion of an Urdu Typist/Stenotypist/ *Stenographer poses a placement \nproblem, the post held by him may temporarily be upgraded in accordance \nwith the orders/ instructions on the subject, to allow him the benefit of \npromotion. \n[Authority:– Estt. Div.‘s O.M.No.5/1/77-F.II(R.6), dated 26-6-1988]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Now Assistant Private Secretary. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 629 \n \n \nII.   PROMOTION \n \n2.1 \nRevision of Nominations for NMC, \nNS&WC,SMC and MCMC \n \nRefer to Establishment Division‘s O.M.No.F.10/1/2012-CP-II dated 30th \nDecember, 2015 regarding withdrawal of exemption from mandatory training courses on the \nbasis of age and to state that the competent authority in Establishment Division has been \npleased to decide that the officers who will retire during the currency of training may not be \nnominated for the course.  \n[Authority:-Establishment Division‘s O.M.No.F.2-4-2015-T-I dated 06-01-2016]. \n2.2 \nEquivalence of PER Grading in  \nDefence and Civilian Organizations \n \nAccording to the latest Promotion Policy, the equivalence of the overall PER \ngrading for civilian officers serving in defence organizations vis-à-vis those in the civil \norganizations is as under:— \n \nPER grading in the Army \nPER grading as in the \nPromotion Policy \nMarks \n(a) \nOutstanding \nOutstanding \n \n10 \n(b) \nAbove Average \nVery good \n \n8 \n(c) \nHigh Average \nGood \n7 \n \n(d) \nAverage \nAverage \n5 \n \n(e) \nLow Average \nBelow Average \n1 \n \n(f) \nBelow Average \n(unfit for promotion) \nPoor \n0 \n \n \n \n3.  The quantification of marks for entries of ―Quality and Output of Work‖ and \n―Integrity‖ would be as under:— \n \nPER grading in the Army \nPER grading as in the \nPromotion Policy \nMarks \n(a) \nOutstanding \nOutstanding \n10 \n(b) \nAbove Average \nVery good \n8 \n(c) \nHigh Average \nGood \n7 \n(d) \nAverage \nAverage \n5 \n(e) \nLow Average \nBelow Average \n1 \n(f) \nBelow Average \n(unfit for promotion) \nPoor \n0 \n \n[Authority:– Estt. Div.‘s UO No. 10(3)B1-CP.I (A-1) dated 30.10.1986.] \n\nPage - 630                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n2.3 \nCivil Servants (Promotion to the Post of Secretary,  \nBS-22 and Equivalent) Rules, 2010 \nIn exercise of the powers conferred by sub-section (1) of section 25 of the Civil \nServants Act, 1973 (LXXI of 1973), read with clause (h) of sub-section (1) of Section 2 \nread proviso to sub-section (1) of section 9 thereof, and all other powers enabling him in \nthis behalf, the Prime Minister is please to make the following rules, namely:—  \n1.  \nShort title, application and commencement. – (1) These rules may be \ncalled the Civil Servants (Promotion to the post of Secretary, BS-22 and equivalent) \nRules, 2010. \ni. \nThese rules shall apply to all posts in Basic Scale 22 in the All Pakistan \nServices or, as the case may be, civil service of the Federation or posts in \nconnection with the affairs of the Federation, including the post in BS-22 \nas Secretary in the Secretariat Group or equivalent in the regularly \nconstituted Occupational Groups and Services and any such post \nconnected with defence, hereinafter referred to as post of Basic Scale 22 in \nthe Federal Government, but shall not apply to the technical posts \nspecified in clause (c) of paragraph 7 (a) of the Finance Division‘s O.M. \nF.1 (I) Imp./83, dated the 18th August, 1983, read with instructions issued \nfrom time to time lastly modified vide Establishment Division‘s O.M. No. \nF.8/3/2006-CP-5 dated 07-05-2009. \nii. \nThey shall come into force with immediate effect. \n2. \nDefinitions.– In these rules, unless there is anything repugnant in the subject \nor context,–  \n(a) \n―Appendix‖ means Appendix to these rules; \n(b) \n―Appointing Authority‖ means the Prime Minister; \n(c) \n―Board‖ means the High Powered Selection Board constituted under rule \n5; \n(d) \n―Government‖ means the Federal Government; and \n(e) \n―Secretary‖ means the Secretary to the Government of Pakistan. \n3. \nManner of Promotion.– (1) The posts in BS-22 in the Federal \nGovernment shall be filled in by promotion from amongst the officers specified in sub-rule (2) \nwith the approval of the appointing authority on the recommendations of the Board. \n(2) \nThe officers holding post in Basic Scale 21 on regular basis in an All Pakistan \nService or, as the case may be, a civil service of the Federation or a post in connection with \nthe affairs of the Federation and possessing the length of service and fulfilling other conditions \nspecified in rule 4, shall be eligible for promotion to a post in Basic Scale 22 in the respective \nservice, group or cadre to which the officer for the time being belongs:  \n                                                          \n The preamble substituted vide Establishment Division‘s Notification S.R.O No. (I)/2017 dated 17-07-2017.   \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 631 \n \n \nProvided that the post of Secretary in BS-22 in the Secretariat Group may be \nfilled in by promotion in the public interest from amongst officers of regularly \nconstituted Occupational Groups and Services possessing the length of service \nand fulfilling other conditions specified in rule 4, holding, on regular basis, \nposts in Basic Scale 21. \n(3) \nNothing in this rule shall prevent a post in Basic Scale 22 or equivalent \nalready reserved for initial appointment in accordance with the method of appointment \nlaid down under sub-rule (2) of rule 3 of Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973, in filling such post in accordance with such method. \n4. \nLength of service and other conditions for promotion. – An officer \nshall possess the length of service and fulfill the following conditions for promotion to a \npost in Basic Scale 22 including the post in BS-22 as Secretary in the Secretariat Group \nor equivalent in the regularly constituted Occupational Groups and Services in the \nFederal Government; \n(i) \nTwenty-five years service in Basic Scale 17 and above, excluding the \nperiod of suspension not counted as duty and extraordinary leave, and has \ncompleted at least two years in a post in Basic Scale 21. \n(ii) \nAt least three ―very good‖ reports during the last six years; \n(iii) No penalty under Government Servants (Efficiency and Discipline) Rules \n1973 or under the Removal from Service (Special Powers) Ordinance, 2000 \n(since repealed) has been imposed upon him during his tenure in BS-21; and \n(iv) Possesses sufficient variety of experience. Explanation: For the purpose of \nthis rule, experience in the Secretariat or, as the case may be, in any field \noffice shall be an added qualification. \n5. \nConstitution of High Power Selection Board.– (1) The Federal \nGovernment shall constitute a High Powered Selection Board comprising the following:- \n \nPrime Minister \nChairman \n \nPrincipal Secretary to Prime Minister \nMember \n \nCabinet Secretary \nMember \n \nSecretary, Establishment Division \nMember/  \n \n \n \nSecretary to the Board \n \nAdministrative Secretary concerned \nCo-opted Member \n \n[Note:- The Chairman may invite Federal Minister(s)/Minister(s) of State/ Advisor(s) to \nPrime Minister/Special Assistant(s) to the Prime Minister and Officer(s) holding \nthe post in BS-22 for consultation where deemed appropriate.]  \n                                                          \n The Note of Rule 5 substituted vide Establishment Div.‘s Notification S.R.O No. (I)/2017 dated 17-07-2017. \n\nPage - 632                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(2) \nA panel of eligible officers in the order of their seniority shall be \nsubmitted to the Board. \n(3) \nThe Establishment Division shall perform the functions of Secretariat of \nthe Board. \n \n6. \nThe existing provisions contained in the Office Memoranda about \nregularly constituted Occupational Group or Service specified in the Appendix A shall be \ndeemed to have been modified to the above extent. \nAPPENDIX-A \n(See rule 6) \nOccupational Groups & Services \nName of the Occupational  \nGroup/Service \nOM constituting the Group/Service as \namended from time to time \n1. \nPakistan Audit & Accounts Service \n \n2. \nCommerce and Trade Group \n \n3. \nCustoms & Excise Group \n \n \n \n4. \nEconomists and Planners Group \n \n5. \nForeign Service of Pakistan \n \n6. \n@Income Tax Group \n \n \n \n7. \nInformation Group \n \n8. \nMilitary Lands and Cantonment Group \n \n9. \nPolice Service of Pakistan \n \n \n10. \nPostal Group \n \n11. \nOffice Management Group \n \n12. \nSecretariat Group \n \n \n13. \n@@District Management Group \n \nOM No.1/2/74-ARC dated 23-01-1974 \n \nOM No.6/2/75-ARC dated 08-05-1975 \n \nOM No.5/2/75-ARC dated 09-05-1975 read \nwith OM No. 6/2/2009-CP.II  \ndated 12-09-2009 \n \nOM No.10/2/75-ARC dated 25-03-1976 \n \nOM No.3/2/74-ARC dated 08-04-1974 \n \nOM No.4/2/75-ARC dated 09-05-1975 read \nwith OM No. 6/2/2009-CP.II dated 12-09-2009 \n \nOM No.2/8/75-ARC dated 17-06-1977 \n \nOM No.9/2/75-ARC dated 11-05-1975 \n \n \nSRO. 1033 (I)/85 dated 23-10-1985 as \namended from time to time read with OM No. \n3/2/75-ARC dated 31-05-1975 \nOM No.7/2/75-ARC dated 30-05-1975 \n \nOM No.1/2/75-ARC dated 27-01-1975 \n \nOM No.2/2/75-ARC dated 12-04-1976 \n \nOM No.2/2/74-ARC dated 23-02-1974  \nas amended vide OM of even \n number dated 14-12-1976 \n \n[Authority:– Estt. Division‘s S.R.O. 798 (I)/2010, dated 16-8-2010]. \n                                                          \nRenamed as ― Pakistan Audit & Accounts Service‖ vide Estt. Div.‘s O.M.No.1/17/92-CP-II dated 10-12-2002. \nRenamed as ―Pakistan Customs Service‖ vide Estt. Div.‘s O.M.No.6/2/2009 CP-II dated 12-09-2009. \n Renamed as ―Foreign Service of Pakistan‖ vide SRO 936(1)/83 dated 29-09-1983. \n@ Now Inland Revenue Service vide Estt. Div.‘s O.M.No.6/2/2009 CP-II dated 12-09-2009. \n@@Renamed as ―Pakistan Administrative Service‖ vide Estt. Div.‘s O.M.No.6/3/2012 CP-II dated 21-05-2012. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 633 \n \n \n2.4 \nIssuance of Revised PER Forms \n \nThis Division‘s OM No. F.1/1/2012-CP-2 dated 12th October, 2012 on the above \nsubject and to invite attention towards para-2 (c) of the OM under reference whereby the \ndecision to revive the relevant boxes in the PER forms, deleted in 2003, was circulated. \n \n2. \nIt has now been decided that the PERs in respect of all officers in BS-17 & \n18 as well as in BS-19 & 20 will be written on the revised PER Forms. The Revised \nForms will be available on the website of the Establishment Division id est \nhttp://www.establishment.gov.pk for convenience of all concerned. The PERs for the \ncalendar year 2013 will be initiated on the Revised Forms. Similarly, in respect of FBR and its \nlower formations, the PERs for FY 2012-13 shall be initiated on the Revised Forms. \n \n3. \nThe Ministries/Divisions are requested to bring this decision to the notice \nof all Attached Departments/Sub-ordinate Offices under their administrative control for \ncompliance. \n[Authority:-Estt. Div‘s OM No. 3/2/2012-CP-II dated 15-08-2013] \n \n2.5 \nClarification Regarding Quantification  \nof Part PERs in Case of Incomplete  \nRecord \n \nReference para 3 (Second Step) of the Addendum to Promotion Policy issued \nvide Establishment Division D.O. No.10(10)/85-CP.I, dated 15-5-1985 amended vide \nEstablishment Division O.M.No.10/1/97-CP.I, dated 12-11-1998 and dated 16-11-1998. \nIt is clarified that where some part PERs due for a calendar year are not available on \nrecord (e.g. three part reports were due in a calendar year and only one or two of them are \navailable on record), the denominator I would be calculated taking into account the ratio \nof the period for which the part PERs were written with the full calendar year as per \nformula of X/12 where is the number of months for which each part report was written. \n   EXAMPLE-1: \n \nA civil servant is being considered for promotion in May, 2002 for a post carrying \nBPS 18. His record shows the following availability of PERs: \n \n1997 Average \n \n \n(full year) \n \n1998 Good \n \n \n(full year) \n \n1999 Very Good  \n \n(full year) \n \n2000 Very Good  \n \n(Jan – Apr) \n \n \nGood \n \n \n(May – 15 Aug) \n \nPart PER for the remaining period of the Calendar year is due but not available on \nrecord. \n \n2001 Good \n \n \n(full year) \n \nHis marks for each year will be worked out as follows:— \n \n\nPage - 634                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \nYear \n \nMarks of the reports \n(1) 1997 \n \n05 \n(2) 1998 \n \n07 \n(3) 1999 \n \n08 \n(4) 2000 \n \n08 x 4   07x3.5 \n56 \n12 \n56.5 \n4.71 \n  12 \n \n \n5) 2001 \n \n \n  07 \n \n \nHis total quantification will be worked out as follows: \n \n \n \n(8x1) + (7x2) + (5x1) + 4.71 \n \n \n \n  1  +  2  +  1  +  7.5 \n \n \n \n \n           12 \n \n \n \n31.71 \n= \n6.86 (Say 6.9) \n \n \n4.625 \n \n \n --- \n \nHis overall score will be                69 \n \n \nQuantification of higher posts shall be calculated in the same manner as \nillustrated in the next example: \n   EXAMPLE-2: \n \n \n \nA civil servant is being considered for promotion to a post carrying BPS 20. He \nearned the following grading during his service against posts carrying. \n \nBPS 17  \n= \n4 ‗Good‘ and 1 Average \nBPS 18  \n= \n2 ‗Very Good‘, 4 ‗Good‘, and 1 ‗Average‘ which is a part report for \n8 months. The remaining part report for 4 months is due but not \ninitiated by the Reporting Officer. \nBPS 19   \n= \n2 ‗Outstanding‘, 5 ‗Good‘, and 2 ‗Average‘. A perusal of his \nDossier reveals that in addition to the above cited 9 PERs, the \nofficer also earned three part reports during one calendar year. Of \nthese, only two part reports, one ‗Very Good‘ for 4 months, and one \n‗Good‘ report for 3 months and 15 days for that calendar year is \navailable in the dossier and while the report for the remaining 4 ½ \nmonth period is not available on record. \n \n \nHis marks for PERs will be worked out as follows: \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 635 \n \n \n   First Step \n \n- \nWeighted average for 1 ‗Average‘ (part) report earned in BPS 18 in one \ncalendar year \n \n \n \n= \n(5x8) \n \n \n \n   12 \n \n \n= \n   40 \n \n \n \n   12 \n \n \n \n= \n  3.33 \n \n- \nWeighted average for 1 ‗Very Good‘ (4 months part report) and 1 ‗Good‘ (3 \nmonths 15 days part report) during one calendar year in BPS 19. \n \n \n \n= \n(8x4) + (7x3.5) \n \n \n \n        12 \n \n \n= \n       56.5   \n \n \n \n         12 \n \n \n \n= \n       4.71 \n  Second Step \n \n- \nAverage marks for post carrying BPS 17 \n \n \n \n= \n(7x4) + (5x1) \n \n \n \n         5 \n \n \n= \n        33 \n \n \n \n         5 \n \n \n \n= \n         6.6 \n \n- \nAverage marks for post carrying BPS 18 \n \n \n \n= \n(8x2) + (7x4) + (3.33) \n6 \n+  8  \n         12 \n \n \n= \n             47.33   \n \n \n \n               6.67 \n \n \n \n= \n               7.09 \n \n \n \n \n             (X /12) \n \n- \nAverage marks for post carrying BPS 19 \n \n \n \n= \n(10x2) + (7x5) + (5.2) + (4.71) \n9 + 7.5 \n      12 \n \n \n= \n             69.71   \n \n \n \n             9.625 \n \n \n \n= \n               7.24 \n \n \n \n \n \n(X/12) \n\nPage - 636                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n  Third Step \n \n \nBS 17  = 2 X 6.6 = 13.2 \n \nBS 18  = 3 X 7.09 = 21.27 \n \nBS 19  = 5 X 7.24 = 36.2 \n \n \n= 70.67 (say 71) \n \nHis final score for PERs will be 71. \n[Authority:– Estt. Div.‘s O.M.No.10(1)/97-CP.I/CP.II, dated 7.5.2002]. \nSl.No.3  \n \nCivil Servants Promotion (BPS-18 to BPS-21) Rules,2019 \nS.R.O 1493(I)/2019.— In exercise of the powers conferred by sub-section (1) of \nsection 25 of the Civil Servants Act,1973(LXXI of 1973) read with Notification No. \nS.R.O. 120(I)/98 dated the 27th February,1998, the Prime Minister is pleased to make the \nfollowing rules, namely: \n1. \nShort title, application and commencement.— (1) These rules shall be \ncalled the Civil Servants Promotion (BPS-18 to BPS-21) Rules,2019. \n(2) \nThese rules shall apply for promotion of civil servants to all posts in \nBasic Pay Scales 18 to 21 for the time being reserved for promotion in their respective \ncadres or services.  \n(3) \nThese rules shall come into force at once.  \n2. \nDefinitions.— In these rules, unless there is anything repugnant in the \nsubject or context— \n(a) \n―Act‖ means the Civil Servants Act,1973 (LXXI of 1973); \n(b) \n―actualization‖ means assumption of charge of the higher post upon \npromotion; \n(c) \n―appointing authority‖ shall have the same meaning as assigned thereto in \nrule 2 of the Civil Servants (Appointment, Promotion and Transfer) \nRules,1973; \n(d) \n―Central Selection Board‖ or ―CSB‖ means a board constituted under \nclause (b) of rule 2 of the Civil Servants (Appointment, Promotion and \nTransfer) Rules,1973 to consider promotion of civil servants to BPS-\n20/21 and equivalent; \n(e) \n―consideration for promotion‖ means consideration of a civil servant for \npromotion by the CSB, respective DSB or DPC irrespective of the \nrecommendations made by such CSB, DSB or DPC resulting in his/her \npromotion, acting charge appointment, deferment or supersession; \n(f) \n―Departmental Selection Board‘ or ―DSB‖ means a board constituted \nunder clause (b) of rule 2 of the Civil Servants (Appointment, Promotion \nand Transfer) Rules, 1973 to consider promotion of civil servants to BPS-\n19 and equivalent; \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 637 \n \n \n(g) \n―Departmental Promotion Committee‖ or ―DPC‖ means a committee \nconstituted under clause (d) of rule 2 of the Civil Servant (Appointment, \nPromotion and Transfer) Rules,1973 to consider promotion of civil \nservants to BPS-18 and equivalent; \n(h) \n―deferment‖ means deferment of a civil servant for promotion approved \nby the appointing authority on recommendations of the CSB, DSB or \nDPC, as the case may be, for reasons to be recorded in writing; \n(i) \n―dossier‖ means the detailed record and information with regard to an \nofficer; \n(j) \n―field posting‖ means the posting of officers of Police Service of Pakistan \nor any particular occupational group or service against any particular post \nand in specified departments or organizations as notified by the \nEstablishment Division through policy instructions; \n(k) \n―Government‘ means the Federal Government; \n(l) \n―mandatory training‖ means the training of an officer required for \nconsideration of his/her promotion to a particular post or basic pay scale \nas provided in rule 19; \n(m) \n―promotion‖ means appointment by promotion as provided in the Civil \nServants (Appointment, Promotion and Transfer) Rules,1973. \n(n) \n―schedule‖ means schedule to these rules; and  \n(o) \n―supersession‖ means the decision of the appointing authority on the \nrecommendations of the CSB,DSB or DPC, as the case may be, to \nsupersede an officer for promotion to a higher basic pay scale or post on a \nparticular occasion.  \n(2) \nAll other words and expressions used but not defined in these rules shall, \nunless the context otherwise requires, have the same meanings assigned thereto in the \nConstitution of the Islamic Republic of Pakistan, Civil Servants Act, 1973 (LXXI of \n1973) and rules made thereunder. \n3. \nComposition of CSB, DSB and DPC.—(1)   The constitution of CSB \nand DSB shall be notified by the Establishment Division with the approval of Prime \nMinister. \n(2) \nThe DPC shall be constituted in accordance with rule 4 of the Civil \nServants (Appointment, Promotion and Transfer) Rules, 1973. \n4. \nConsideration by CSB, DSB and DPC.—(1)   The CSB, DSB or DPC, \nas the case may be, shall consider a civil servant for promotion in order of seniority and \nin accordance with these rules or the recruitment rules or the criteria specified for \npromotion to the particular post.  \n(2) \nWhile making consideration under sub-rule(1), the CSB, DSB or DPC, as \nthe case may be, shall follow the provisions of these rules and guidelines set out in \nSchedule-I to these rules. \n(3) \nSubject to availability of a post for the time being reserved for promotion, \na civil servant shall be considered for promotion and after such consideration, he shall be \nrecommended for— \n\nPage - 638                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(a) \npromotion; or \n(b) \nappointment on acting charge basis; or \n(c) \ndeferment; or \n(d) \nsupersession  \n(4) \nSubject to rule 8-B of Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973, the consideration as well as recommendations of a civil servant for \nacting charge appointment shall be made in accordance with the manner of consideration \nof a civil servant for promotion. \n5. \nApproval of recommendations by the appointing authority. — (1) \nThe recommendations made by the CSB, DSB or DPC shall have no effect unless \napproved by the appointing authority concerned.  \n(2) \nIn case a civil servant is recommended for promotion by the CSB, DSB \nor DPC conditionally and such recommendations have been approved by the appointing \nauthority, the promotion of such a civil servant shall be notified after the required \nconditions are fulfilled. \n(3) \nThe appointing authority shall have the powers to approve or reject or \nremand back the recommendations of the CSB, DSB or DPC. \n(4) \nIn case of rejection or remand back of any particular recommendations, \nthe appointing authority shall record reasons for doing so. \n(5) \nRecommendations of the CSB, DSB or DPC duly approved by the \nappointing authority if not actualized shall lapse after one year reckoned from the date of \nsuch approval by the appointing authority and such cases shall require re-submission for \nconsideration by the CSB, DSB or DPC concerned, provided that the delay in such \nactualization is attributable to the officer recommended for promotion. \n6. \nEligibility criteria for consideration for promotion. — (1) The \nminimum criteria for consideration of promotion to various posts shall be — \n(a) \nfulfillment of length of service for promotion to any particular post or \nbasic pay scale or grade that has been separately specified; \nProvided that the conditions made by the President as reproduced in \nSchedule-II shall apply while calculating the length of service of the civil \nservant for his/her promotion; \n(b) \nsatisfactory completion of mandatory training; \n(c) \npossession of qualification and experience and other conditions as \nprescribed in the relevant recruitment rules, if notified separately; \n(d) \nfulfillment of mandatory conditions of the rotation policy so specified for \nany service, group or cadre; \n(e) \nfulfillment of policy for field posting, if so specified for any service, \ngroup or cadre; and \n(f) \nfulfillment of other terms and conditions for the time being in force. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 639 \n \n \n(2) \nThe minimum criteria under sub-rule (1) in no way shall vest the right \nwhatsoever for promotion to a particular post. \n7. \nConditions for deferment. — On consideration for promotion in order \nof seniority, a civil servant shall be recommended for deferment, if — \n(a) \nthe officer does not meet the eligibility criteria as contained in rule 6; \n(b) \nthe officer has not submitted Part-I and Part-II of his/her performance \n \n  \nevaluation report (PER) form to his/her reporting officer; \n(c) \nthe CSB, DSB or DPC considers that service record of the officer is \n \nincomplete in any aspect; \n(d) \nthe CSB, DSB or DPC wants to further watch performance of the \n \n  \nofficer for any reason to be recorded in writing: \n \nProvided that period of performance to be watched under this \n \n  \nclause shall not exceed twelve months; \n(e) \ndisciplinary or departmental proceedings are pending against the civil \n \n  \nservant: \n \nProvided that this clause shall not be applicable in cases, where on the \ndate of consideration of the civil servant for promotion, such proceedings \nare pending for more than a year and the delay has not been caused by \nany reason attributable to the officer; \n \n(f) \nthe civil servant is for a period of not less than one year on deputation to a \n \n \nforeign government or international agency irrespective of whether it is \n \n  \nlocated abroad or within the country[: \n Provided that this clause shall not be applicable to those civil servants \nwho have been appointed or nominated for deputation to international \norganizations against reserved and specified posts, as defined in the \nrelevant rules and are representing Government of Pakistan therein; and] \n(g) \n the civil servant is availing ex-Pakistan leave including extra ordinary \nleave or study leave as well as similar leave within Pakistan for a period \nof not less than one year; \n (h) \n the civil servants who have availed ex-Pakistan leave including \nextraordinary leave or study leave as well as similar leave within \nPakistan for a period of not less than one year and have not earned one \nfull year PER on return from such leave; \n(i) \n an inquiry, investigation, case or a reference is pending against any \ncivil servant in Anti-Corruption Establishment, Federal Investigation \nAgency, National Accountability Bureau or such other organization by \nwhatever name called for: \n \n \nProvided that this clause shall not be applicable in such cases, \nwhere on the date of consideration of a civil servant for promotion, [the \n                                                          \nSubs.& inserted vide S.R.O No. 1057(I)/2020 dated 13-10-2020. \n\nPage - 640                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \ntotal period of pendency comprising inquiry, investigation, case or \nreference is more than three years] and the delay has not been caused by \nany reason attributable to the officer; \n(j) \nthe civil servant has not submitted his/her annual declaration of assets \n \n  \nforms for the last five years; or  \n(k) \nthere is any other reason to be recorded in writing by the CSB,DSB or \nDPC as the case may be. \n8. \nConditions for supersession.— A civil servant shall be recommended \nfor supersession, if — \n(a) \nhe/she does not meet the requisite threshold for promotion to a \n \n  \nparticular post or grade in any particular service, group or post; \n(b) \nsubject to the provisions of rule 22, he/she fails thrice for any \n \n  \nreason to attend the mandatory training; or  \n(c) \nthere is any other reason which shall be recorded in writing by the \n \n \nCSB, DSB or DPC as the case may be.  \n9. \nConsideration of promotion in case seniority is sub-judice.— (1) A \ncivil servant whose seniority is sub-judice may be considered for promotion subject to \nfinal outcome of the court case.  \n(2) \nThe promotion if approved under sub-rule (1) shall be considered a \ntemporary promotion and the juniors so promoted on the basis of a sub-judice seniority \nshall be assigned seniority as per final court orders and in case no vacancy remains \navailable in the cadre, the junior most shall be reverted to lower post or grade, as the case \nmay be.  \n10. \nConsideration of promotion of civil servants who were deferred/ \nsuperseded.— (1) A civil servant deferred, except under clause (d) of rule 7, shall be \nconsidered for promotion again after the reason on the basis of which the deferment took \nplace ceases to exist.  \n(2) \nThe civil servants falling in the category mentioned in clauses (g) and (h) \nof rule 7 shall be considered for promotion only on return to a cadre post and earning at \nleast one PER for full year before consideration for promotion.  \n(3) \nThe one full year PER referred in sub-rule (2) means a report of twelve \ncomplete months inclusive of period spend on mandatory training: \nProvided that if an officer has not earned PER of complete one year (twelve \nmonths) and has earned only part PER in that year for reasons beyond his/her control, \nthen his/her special report, for the period of deficiency, earned subsequently shall be \ntaken into account to complete the twelve months requirement for the purpose.  \n(4) \nIn case where an officer has returned from deputation abroad or joined \nduty after availing leave of one year or more but no PER is due in the present grade, \n                                                                                                                                                \n Substituted vide S.R.O No. 1030(I)/2021 dated 12-08-2021. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 641 \n \n \nhis/her overall PER grading for the previous grade shall be counted, for the purpose of \nquantification in the present grade: \nProvided that only such cases shall be covered under this sub-rule wherein an \nofficer after such return from deputation abroad or leave has served within the cadre for a \nperiod of one complete year reckoned from the date the officer assumes duty after such \nreturn till the date of holding the meeting of the CSB,DSB or DPC, as the case may be.  \nProvided further that in such cases a satisfactory special report of the officer in \npresent basic pay scale shall invariably be required but the same shall not be quantified \nunder any circumstances.  \n(5) \nA civil servant, once superseded for promotion under rule 8 shall be \neligible for reconsideration only after he/she earns one more PER of one full year.  \n11. \nConsideration for promotion of civil servants who are on deputation \nabroad.— (1) Promotion of a civil servant on deputation to an international agency or \nforeign government abroad or within the country for a period not less than one year shall \nonly be considered after the officer resumes duty on his/her cadre post.  \n(2) \nBefore consideration for promotion a civil servant upon his/her return \nfrom deputation shall be required to earn PER for period mentioned in column (3) of the \ntable below in relation to period of deputation as mentioned in column (2) of that Table, \nnamely:— \nTABLE \nS.No. \nPeriod of Deputation \nMinimum period of PER \n(1) \n(2) \n(3) \n1. \nOne year  \nThree complete months \n2. \nBetween one to three years \nSix complete months \n3. \nAbove three years \nTwelve complete months/ Complete one year \n \n \n(3) \nIn case the period of deputation is less than one year, the civil servant \nshall be considered for promotion but the officer shall actualize his/her promotion on \nreturn from such a deputation on a cadre post.  \n \n[(4) Civil servants who have been appointed or nominated for deputation to \ninternational organizations against reserved and specified posts, as defined in relevant \nrules, and are representing Government of Pakistan therein shall be considered for \npromotion subject to fulfillment of eligibility criteria.]  \n \n12. \nConsideration for promotion of civil servants who are on leave.—(1) \nA civil servant having availed or availing ex-Pakistan leave or leave within Pakistan \nincluding extra ordinary leave or study leave shall be considered for promotion by the \nCSB or concerned DSB or DPC, provided such leave is less than one year. However, on \napproval of recommendation of promotion by the appointing authority, the promotion \nshall be actualized on return from leave.  \n                                                          \nAdded vide S.R.O No. 1057(I)/2020 dated 13-10-2020. \n\nPage - 642                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n  \n(2) \nA civil servant having availed or availing ex-Pakistan leave or leave \nwithin Pakistan including extra ordinary leave or study leave for a period of not less than \none year shall be required to earn a PER for one full year after the officer joins back:  \n \nProvided, that the training period and the training evaluation report (TER) shall \nalso be included for the purpose of computation of twelve complete months period and \nevaluation. \n \nProvided further, that one full year shall start from the date the officer joins back.  \n \nProvided further that civil servants availing scholarships after a competitive \nprocess and through Technical Assistance Program shall only be required to produce the \nevidence of successful completion of the course and the provision of sub-rule (2) of rule \n12 shall not apply to such cases.  \n \n13. \nReservation of vacancies.— In case of deferment of seniors, particularly \nin small cadres, the CSB, DSB or the DPC may, as it may deem fit, recommend to \nreserve a vacancy or vacancies for future promotions in the cadre for reasons to be \nrecorded in writing.  \n \n14. Promotion to various posts.— (1) The posts in BPS-19 to BPS-21 shall be \nselection posts, while the posts in BPS-18 shall be non-selection posts.  \n \n(2) \nFor selection posts, PERs and TERs shall be given due importance as \nprescribed under these rules. Dossier and collective judgment of the CSB or DSB shall \nalso be taken into account.  \n \n(3) \nPromotion from BPS-17 to BPS-18 posts, shall be on seniority-cum-\nfitness, based on PERs score, passing of the departmental examination, successful \ncompletion of training courses, as the case may be, if so prescribed.  \n \n15. \nSpecialist cadres.— (1) The condition of mandatory training as \ncontained in clause (b) of sub rule (1) of rule 6 shall not be strictly applicable to civil \nservants belonging to specialist cadres such as doctors, engineers, teachers, professors, \nresearch scientists and incumbents of purely technical posts, for promotion within their \nown lines of specialization under their respective service rules.  \n \n(2) \nIn case of interpretation of this rule and to declare any particular post or \ncadre as ―specialist cadre‖ for the purposes of exemption of mandatory training, the \nEstablishment Division shall examine such cases and decide the same as deemed \nappropriate.  \n \n16. \nEfficiency index for promotion, deferment and supersession.— The \nminimum threshold of marks for promotion to various basic pay scales mentioned in \ncolumn (2) of the Table below shall be as mentioned in column (3) of that Table, \nnamely:— \nTABLE  \nS.No. \nBasic Pay \nScale \nAggregate marks of \nefficiency index \n(1) \n(2) \n(3) \n1. \nBS-18 \n60 \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 643 \n \n \n2. \nBS-19 \n65 \n3. \nBS-20 \n70 \n4. \nBS-21 \n75 \n \n17. \nPanel of officers per vacancy.— (1) A panel consisting of a minimum of \ntwo officers per vacancy shall be submitted for consideration of the CSB,DSB or DPC \ndepending on availability of the eligible officers in the cadre.  \n \n(2) \nThe panel of officers under sub-rule (1) shall be in addition to cases of \nofficers superseded in previous meetings of the CSB, DSB or DPC.  \n \n18. \nQuantification of PERs, training evaluation reports and CSB, DSB \nand DPC evaluation.— (1) For the purpose of consideration by the CSB, DSB and DPC, \nthe PERs shall be quantified in accordance with the formula as set out in Schedule III. \n \n(2) \nFor the purposes of promotion to BPS-18, the PERs shall have the \nweightage of hundred percent.   \n \n(3) \nFor the purposes of promotion to the posts in BPS-19 , BPS-20 and BPS-\n21, the following quantification method shall be followed namely:— \n \n(a) \nPERs in respect of two preceding BPS or the last fifteen years whichever \nis more shall be quantified. If the service of an officer in present and \nprevious BPS is less than fifteen years then the deficiency shall be met by \ntaking into account the PERs of next lower BPS, which shall be bracketed \nwith the PERs of preceding BPS. Quantification of PERs relating to \npresent and previous BPS will have a ratio of 60%: 40%. \n \n(b) \nthe marks mentioned in column (3) of the table below shall be allocated \nfor quantification of PERs, training evaluation report and CSB and DSB \nevaluation as mentioned in column (2) of the Table namely:—   \nTABLE \n \n \n \n \n(c) \nthe objective assessment form as set out in Schedule-IV to these rules \nshall be placed before the CSB and DSB alongwith panel proforma of \nevery officer for objective evaluation. The CSB and DSB shall assess \neach officer on the panel on the basis of parameters and attributes as \ngiven in the respective objective assessment form for promotion; \nS.No. \nFactor \nMarks \n(1) \n(2) \n(3) \n1. \nQuantification of PERs \n40% \n2. \nTraining Evaluation Reports (TERs) \n30% \n3. \nEvaluation by CSB and DSB \n30% \n4. \nTotal \n100% \n\nPage - 644                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n(d) \nthe CSB or DSB, as the case may be, shall apply its collective judgment \nto determine the fitness for promotion to selection posts as per parameters \ngiven in the objective assessment form and shall award marks to an \nofficer and place him in category A,B or C in accordance with the \nclassification given in the following Table, namely:— \n            TABLE \nCategory \nMarks \n(1) \n(2) \nA \n21 to 30 \nB \n11 to 20 \nC \n01 to 10 \n   \n(e) \nin such cases whereby a civil servant [,belonging to a specialist cadre,] \nwas not required to undergo mandatory training, weightage of PERs shall \nbe 50% and marks out of 50% shall be awarded by the CSB and DSB; \nand \n \n(f) \nin case, a civil servant has been appointed in the cadre in the present \nscale, his/her PERs of the present scale shall be given the total weightage \nassigned to the PERs in the Table under clause (b). \n \n19. \nTrainings.— Except civil servants belonging to specialist cadres, every \ncivil servant shall successfully undergo the mandatory trainings mentioned in column (3) of \nthe table below for promotion to next higher BPS as mentioned in that Table namely:— \nTABLE \nS.No. \nFor promotion from \nName of course \n(1) \n(2) \n(3) \n1. \nBPS-18 to BPS-19 \nMid-Career Management Course (MCMC) \n2. \nBPS-19 to BPS-20 \nSenior Management Course (SMC) \n3. \nBPS-20 to BPS-21  \nNational Management Course(NMC)/ National \nSecurity and War Course (NSWC) at NDU \n \n \n \n20. \nTraining evaluation reports.— A total thirty marks shall be allocated to \nthe last two training evaluation reports (18 marks @ 60% for the training in the present \nscale and 12 marks @ 40% in the previous scale). In case of promotion to BPS-19, there \nis only one training, hence calculation shall be made out of 30 marks. Evaluation of \nreports from the training institutions shall be worked out as set out in Schedule-V.  \n \n21. \nExemption from mandatory training.— Subject to provisions of clause \n(b) of rule 8, an officer who is likely to retire within two years from service on attaining \nthe age of superannuation shall be exempted from the mandatory training.  \n                                                          \nInserted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 645 \n \n \n \n22. \nDeclining to proceed on mandatory training.— (1) The provincial \ngovernments or as the case may be, the ministries, divisions and departments concerned \nmay make a request for deferment from training of a civil servant only once.  \n \n(2) \nAny relaxation of sub-rule (1) shall require specific approval of the Prime \nMinister.  \n \n23. \nCommunication of reasons of deferment and supersession.— The civil \nservants deferred or superseded shall, immediately after the recommendations of the \nCSB,DSB and DPC have been approved by the respective appointing authority, \ninvariably be informed about the reasons of their deferments and supersessions.  \n \n24. \nResponsibilities \nof \nthe \nDepartmental \nRepresentative.—While \nforwarding proposals for consideration of CSB, DSB and DPC the administrative \nMinistries, Divisions and Departments shall follow the guidelines set out in Schedule-VI.  \n \n25. \nRepeal.— The policy instructions including promotion policy, issued by \nthe Establishment Division from time to time and all other policy instructions related to \npromotion of civil servants in BPS-18, BPS-19, BPS-20 and BPS-21, in so far as \ninconsistent to these rules, are hereby repealed.  \n[F. No.1/1/2018-CP-II) \n \n \n  \n \n \n \n        DR.ALI RAZA, \n \n \n  \n \n \n           Section Officer (CP-II/Policy), \n \n \n  \n \n \n       Establishment Division, Islamabad.   \n \n___________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 646                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSCHEDULE-I \n[See rule 4(2)] \nGuidelines for CSB/DSB/DPC \n \nWhile considering cases of officers on the panel, the CSB,DSB and DPC \nconcerned shall adhere to the following guidelines, namely:— \n(a) \nperformance evaluation reports shall be given due importance but shall \nnot be the sole criterion for promotion to selection posts; \n(b) \na civil servant shall only be promoted within his/her own group, service \nor cadre, as the case may be, against the vacancies allocated thereof. \nThose posted out of their group, service or cadre shall be considered for \npromotion on their turn but if selected, the actual promotion shall take \nplace only when they rejoin their parent group, service or cadre.  \n(c) \na civil servant superseded will not be considered for promotion unless \nhe/she has earned PERs for one full year. The following illustration/ \nelaboration further clarify the position: \nPERs for one full year shall imply, one full year PER(s) earned after \nconsideration/supersession by the Selection Board and will include the \nPER which was neither due nor placed before the Selection Board even if \nit relates to the previous year. \nIllustration-I \nIf an officer ‗A‘ is considered by the Selection Board in Jan,2019 when \nhis/her PER for 2018 is neither due nor placed before the Selection Board \nand superseded. He will be considered after earning one full year PERs \nfor 2018. \nIllustration-II \nIf an officer ‗B‘ is considered by the Selection Board in January,2019 \nwhen his/her PER for 2018 is not due but placed before the Selection \nBoard and superseded. He/she will be considered after earning one full \nyear PERs for 2019. \nIllustration-III \nIf an officer ‗C‘ is considered by the Selection Board in May,2019 when \nhis/her PER for 2018 is due and placed before the Board and superseded. \nHe will be considered after earning the PER of 2019. \n(d) \nPosts carrying basic pay scale 19 are generally supervisory posts. \nSupervision can be effective only if the supervisor has the relevant \nexperience. These officers are also required to make contribution to \npolicy-making at the lowest rung of the policy-making hierarchy. For \npromotion to these posts, therefore, a civil servant must fulfill qualifying \nservice, eligibility threshold, qualifications, training, relevance of \nexperience, quality and output of work and integrity. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 647 \n \n \n(e) \nPosts carrying basic pay scale 20 are middle management posts. Field \noffices are generally headed by the officers in this scale. It is, therefore, \nessential that in addition to the relevance of experience these officers \nmust also have a sufficient variety and width of experience so that: \n(i) \nthey acquire an overview of the functions performed by these \n \n \n  \norganizations within the broader framework of government‘s \n \n \n \noverall objectives/activities to ensure smooth and effective \n \n \n \nmanagement at the field level; and \n(ii) \nthey can lend pragmatism to policy formulation in assignments at \nthe Secretariat. Variety of experience would include experience in \nthe field, corporations, attached departments, different Ministries/ \nDivisions and in our Missions abroad.  \nFor promotion to middle management posts, a civil servant must \nfulfill qualifying service, eligibility threshold, qualifications, \nrelevance of experience, quality and output of work and \nintegrity, variety of experience and training.  \nSelection Board should give due consideration to the nature of \nduties, duration and location of posts previously held by the \nofficer. Depending on the post to be filled, an officer possessing \nwell rounded experience should normally be preferred \nparticularly if he /she has served with distinction in unattractive \nareas. While some exposure to a corporation, autonomous body \nor an ex-cadre assignment may be considered a positive feature, \nthis would not be so where an officer has stayed away from \nhis/her parent cadre for too long. \n(f) \nPosts carrying basic pay scale 21 fall in senior management involving \nimportant policy-making or extensive administrative jurisdictions. In \naddition to the circulation value and variety of experience the incumbents \nmust possess proven analytical competence, breadth of vision, emotional \nmaturity and such other qualities as determine the potential for \nsuccessfully holding posts in top management. This potential cannot be \njudged by mathematical formula. The Selection Board will have to apply \nits collective judgment to determine the same.  \nFor promotion to senior management posts, a civil servant must fulfill \nqualifying service, eligibility threshold, qualifications, relevance of \nexperience, quality and output of work and integrity, variety of \nexperience, training and Top Management Potential.  \nSince officers promoted to this level may be called upon to hold \nindependent charge of a Ministry/Division or to head a major corporation, \nthe board should satisfy itself about the officer‘s maturity, balance and \nability to assume such top management positions even at short notice.  \n \n \n\nPage - 648                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSCHEDULE-II \n[See rule 6 (1) (a)] \nMINIMUM LENGTH OF SERVICE FOR ELIGIBILITY FOR PROMOTION TO \nPOSTS IN VARIOUS BPS  \n \nIn pursuance of rule 8-A of the Civil Servants (Appointment, Promotion and \nTransfer) Rules,1973 and in supersession of the instructions laid down in the \nEstablishment Division‘s O.M No. 1/9/80 R.II (A), dated the 12th January,1981, the \nPresident is pleased to decide that the minimum length of service for promotion to \nvarious basic pay scales shall be as follows:— \n \n- For BPS 18 \n \n \n5 years in BS 17 \n \n- For BPS 19 \n \n \n12 years in BS 17 and above \n \n- For BPS 20 \n \n \n17 years in BS 17 and above \n \n- For BPS 21 \n \n \n22 years in BS 17 and above \n \n- For BPS 22 \n25 years in BS 17 & above and 02 years in \nBS 21 \n  \nProvided that:— \n(i) \nWhere initial appointment of a person not being a person in government \nservice, takes place in a post in BPS 18, 19 or 20, the length of service \nspecified in this Office Memorandum shall be reduced by the following \nperiods; \nFirst appointment in  \n \nReduced by  \nBPS-18 \n \n \n \n5 years  \nBPS-19 \n \n \n \n12 years \nBPS-20 \n \n \n \n17 years \n(ii) \nWhere initial appointment of a person already in government service \ntakes place, on recommendations of the Federal Public Service \nCommission, in a post in BPS 18,19 or 20, the length of service specified \nin this Office Memorandum shall be reduced by the periods specified in \nprovision (i); \n(iii) \nWhere first appointment of a person other than a person covered by \nproviso (ii) was made to government service in BPS 16 or below, one-\nhalf of the service in BPS 16 and one fourth in BPS 15 and below may be \ncounted as service in BPS 17 for computing length of service for the \npurpose of promotion only.  \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 649 \n \n \nSCHEDULE-III \n(See rule 18 (1)] \nQUANTIFYING THE PERFORMANCE EVALUATION REPORTS \n1. \nIn accordance with clause (a) of sub-rule 3 of rule 18 of Civil Servants \nPromotion (BPS-18 to BPS-21) Rules, 2019, Performance Evaluation Reports (PERs) of \nan officer will be considered for promotion to posts carrying basic pay scales 18 to 21 or \nequivalent.  \n2. \n (a) The overall gradings in the PERs are allocated the following marks: \n \n \nOverall Grading \n \n \nMarks \n \n  \n(i) \nOutstanding \n \n10 \n \n  \n(ii) \nVery Good  \n \n8 \n \n  \n(iii) \nGood \n \n \n7 \n \n \n \n  \n(iv) \nAverage \n \n \n5 \n \n  \n(v) \nBelow Average \n \n1 \n \n(b) \nIf the overall grading in a PER is ambiguous e.g. placed between ‗Good‘ \n \n  \nand ‗Average‘, the PER will be returned to R.O/C.O for clarification.   \n \n(c) \nIn case the assessment of the countersigning officer differs from that of the \nreporting officer in any PER, the quantification will be based on the \noverall grading recorded by the countersigning officer.  \n \n(d) \nIn case where there is a second countersigning officer, the quantification \nwill be based on the overall grading recorded by the second \ncountersigning officer. \n \n(e) \nWhere two or more performance evaluation reports were initiated in a \ncalendar year, the marks for that year shall be quantified as the sum of the \nweighted averages of these PERs. \n \n(f) \nWhere an officer, appointed to a higher post on acting charge basis, is \nconsidered for regular promotion to that post, the PERs earned during his \nacting charge appointment will be added to the PERs earned in the lower \npost for calculating average marks. \n3. \nThe marks for PERs shall be computed separately for each grade/level of \nposts carrying the same basic pay scale and a weighted aggregate score will be worked \nout as follows: \na) \nFor each calendar year earning 02 or more PERs vide 2 (e), part  report in \n \na calendar year will be quantified on the basis of weightage average \n \nproportionately, instead of their arithmetic mean / average, to determine \n \nthe yearly score of PERs. \nb) \nTo calculate the PER scores in a Basic Pay Scale/Grade, the average \n \nof all the yearly scores will be taken. \nc) \nWeightage will be applied to the PER score and training score for \n \ncomputing the aggregate score, as per clauses (a), (b) & (e) of  \nsub-rule \n \n3 of rule 18 and as per rule 20. \n\nPage - 650                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nd) \nThe following addition / deductions shall be made in the total marks \n \nworked out: \n \nA. \nAdditions  \n \nOfficers who serve as members of the faculty in the government \n  \ntraining institutions for a minimum of one year in continuity, shall  be \n \nawarded extra points (maximum upto five points) towards their ―blood \n \ncount‖ for the purpose of promotion as per the following criteria:— \na) \nNational Management College National \nManagement Wing (NMW) (NMC) \nb) \nExecutive Development Institute \nc) \nNational Institute of Public Policy \nd) \nNational Defence University \n \n3 Marks (a) to (d) \ne) \nNational Management College Senior \nManagement Wing (SMW) (SMC) \nf) \nOr any other place where Senior \nManagement Course is conducted \n \n2 Marks for (e) to (f) \ng) \nNIMs, Civil Service Academy and all \nother Government Training Institutions \nincluding those meant for Specialized \ntraining \n \n1 Marks for (g) \ni) \nThe officers who had served in a government training institution, \nincluding  those meant for specialized training in any particular cadre for \na period of 2 years or more before 02-01-2006, would continue to get 2 \nadditional marks as per policy in force at that time.  \nii) \nThe officers who are posted on or after 02-01-2006 in the institutions, \nwould get additional marks on the completion of one year in terms of \nmodified policy. Similarly, the officers who were serving in training \ninstitutions but had not completed 2 years on 02-01-2006 would not get 2 \nadditional marks, but get 3,2 or 1 mark, as the case may be, in accordance \nwith the modified policy.  \nB. \nDeductions:  \n(i) \nFor each major penalty imposed under the Govt. \nServants (Efficiency and Discipline) Rules,1973 \n5 Marks \n(ii) \nFor each minor penalty imposed under the *Govt. \nServants (Efficiency and Discipline) Rules,1973 \n3 Marks \n(iii) For adverse remarks deductions be made for such \nremarks only as were duly conveyed to the officer \nconcerned and were not expunged on his representation, \nor the officer did not represent \n1 \nMark \nper \nPER \ncontaining \nadverse \nremarks \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 651 \n \n \nThe deduction of marks due to penalty or adverse remarks shall be done only \nonce i.e. when an officer‘s case comes up for consideration for promotion to the \nnext higher grade. Once the officer has been promoted to the higher grade no \ndeduction shall be made subsequently. \n \nExample No. 1  \nAn officer is being considered for promotion to BPS 19. He was awarded a \nminor penalty in BPS 18. Deduction of 3 marks shall be made from his total \nquantification whenever his case comes for promotion to BPS 19. Till such time \nthat he is promoted to the next grade (i.e. BPS 19 in this case) his overall \nquantification shall worked out with deduction of 3 marks.  \n \nExample No. 2  \nThe same officer is now being considered for promotion to BPS-20. He was \nawarded minor penalty in BPS 18 and was subsequently promoted to BPS-19. \nWhile calculating his quantification for promotion to BPS-19, deduction of 3 \nmarks was made from his total quantification. However, now that the officer has \nbeen promoted to BPS 19 and is being considered for promotion to BPS 20 no \ndeduction shall be made from his total quantification.    \n―[Exemption from Training \n \nSubject to clause (e) of sub-rule (3) of rule 18, if an officer is exempted from one or \nboth trainings on the basis of either belonging to a specialist cadre or on attaining a certain age \nas given in rule 21 of these rules, his training score for the respective training or trainings shall \nbe placed at the disposal of the CSB or the DSB, as the case may be.; and]  \n[**] \n**[***********] \nEndorsement of Quantification Score \n \nTo maintaining 100% accuracy in the process of quantification of the PERs, \nfollowing process shall be adopted: \n(a) \nthe quantification sheets shall be signed by the official designated to do so, \nbesides its countersignature by a responsible supervising officer; and \n(b) \nthat any incorrect quantification identified during the course of inspection \nor re-verification shall be treated as an act of inefficiency and misconduct \npunishable under the Efficiency and Discipline Rules, besides liability \nunder the criminal law. \n \n \n \n \n \n \n                                                          \nSubstituted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \n \n The heading ―Single Training‖ and the provision thereunder has been omitted vide S.R.O No.58(I)/2020 \ndated 25-01-2020. \n\nPage - 652                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSchedule-IV \n[See rule 18(3)(c)] \nCONFIDENTIAL \n \nGOVERNMENT OF PAKISTAN \nMINISTRY/DIVISION_________________ \nOBJECTIVE ASSESSMENT BY CENTRAL/DEPARTMENTAL \nSELECTION BOARD \nOfficer‘s Name:_________________ \n \nSeniority No.:______________ \nGroup/Service/Cadre:________________ \n \nPresent Scale:_______________ \nSr. \nNo. \nParameters/Attributes \nTotal Marks \n30 \nMarks \nAssigned \n1. Output and quality of work \nProficiency/productivity/objectivity/effectiveness Dossier \nand documentary evidence \n \n3 \n \n2. Variety and Relevance of Experience  \nSecretariat/Field postings: Federal/ Provincial Government \nPosting; Leadership/Routine  Postings; Deputation/Foreign \nPostings \n3 \n \n3. Professional Expertise \nOrganization/methodical/reliability \nunder \npressure \n/ \nknowledgeable/level headedness.  \nBased on dossier and career profile, TERs \n3 \n \n4. Personality Profile \n(As known to the Board Members primarily on the basis of \ndossier/documentary evidence) \n3 \n \n5. Conduct, Discipline, Behavior \nObservation by RO/CO during the last 05 years OR as \nknown to the Board Members primarily on the basis of \ndossier/documentary evidence   \n3 \n \n6. Leadership \nFunctional ability/confidence/decision-making; based on \ndossier, TERS, PERs   \n3 \n \n7. Estimated Potential for Middle/Higher Management \nBased on PERs and TERs; Management Skills, Ability to \ntake decisions, Strategic Thinking, Leadership Qualities, \nDrive for Results and Accomplishments in BPS-19 and 20 \nin policy formulation and implementation  \n3 \n \n8. Integrity/General Reputation/Perception \nProfessional \nEthics/Conduct; \nOn \nthe \nbasis \nof \nPERs/TERs/Opinion of the Board primarily based on the \ndossier/documentary evidence    \n3 \n \n9. Commitment to Public Service; \nDevotion to duty/drive/motivation based on PERs, Career \nProfile, Dossier \n3 \n \n10. Teamwork; \nCommunication / motivation / interpersonal relations based \non Career profile, PERs, TERs \n3 \n \n \n  \n \n \n \n         Total Marks \n \nOverall Category______________ \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 653 \n \n \nSCHEDULE-V \n[See rule 20] \nEvaluation of reports from the training institutions shall be worked out as under:  \n \n(a) \nit shall be on the basis of grade percentage already awarded by the \nNational School of Public Policy (National Management College and \nSenior Management Wing) and its allied training institutions and NS&W \nCourse at NDU as provided in their reports;  \n \n(b) \nin respect of reports of former Pakistan Administrative Staff College and \nformer NIPAs where no such percentage has been awarded, points shall \nbe worked out on the basis of weighted average of the percentage range \nof grades followed by these institutions as reflected in Table A below:  \nTABLE A \nS.No. \nCategory \nRange \nWeighted \nAverage \nPoints of \nPASC @ \n60%= 18 \nPoints of \nNIPAs @ \n40%=12 \n(1) \n(2) \n(3) \n(4) \n(5) \n(6) \n1. \nA Outstanding \n91 to 100% \n95.50% \n17.19 \n11.46 \n2. \nB Very Good \n80 to 90% \n85.00% \n15.3 \n10.20 \n3. \nC Good \n66 to 79% \n72.50% \n13.05 \n8.70 \n4. \nD Average \n50 to 65% \n57.50% \n10.26 \n6.84 \n5. \nE Below \nAverage \n35 to 49% \n42.00% \n7.56 \n5.04 \n \n(c) \ngrades \nfrom \nNational \nDefence \nUniversity \nshall \nbe \ncomputed \naccording to the weighted average based on the grading key for \nthe range provided by the NDU as reflected in Table B below:— \nTABLE B \nS.No. \nCategory \nRange \nWeighed \nAverage \nPoints @ \n60%= 18  \n(1) \n(2) \n(3) \n(4) \n(5) \n1. \nA  Outstanding \n76-100% \n88.00% \n15.84 \n2. \nB-Plus  Very Good  \n66-75.99% \n71.00% \n12.78 \n3. \nB-High  Good \n61-65.99% \n63.50% \n11.42 \n4. \nB-Average Average \n56-60.99% \n58.50% \n10.52 \n5. \nB-Low  Below Average \n51-55.99% \n53.50% \n9.62 \n6. \nB-Minus Below Average \n46-50.99% \n48.50% \n8.72 \n7. \nC \nBelow Average \n40-45.99% \n43.00% \n7.74 \n8. \nF \nBelow Average \n35-39.99% \n37.50% \n6.74 \n \n\nPage - 654                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n(d)  \nsubsequent to introduction of rationalized grading system by NDU with \nthat of NMC grades with effect from the National Security and War \nCourse (NSWC) 2012-13, the rationalized result (%age) awarded by the \nNDU shall be taken for quantification of the training evaluation reports \n(TERs) in respect of the officers who undergo NSWC at NDU, provided \nthat the previous system of quantifying the TERs on the basis of weighted \naverage grading as tabulated in clause(c) shall continue in respect of such \nofficers who attend mandatory training at NDU prior to NSWC 2012-13. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 655 \n \n \nSCHEDULE-VI \n[See rule 24] \nGuidelines for Ministries, Divisions, Departments and Responsibilities of Departmental \nRepresentative \n(1) \nThe Administrative Ministries, Divisions and Departments shall submit \ntheir cases of promotion for placing before CSB, DSB or DPC on \nfollowing prescribed forms specimen of which are given at annexures:— \n(i) \nProposal form (CP-I) \n \nAnnex-I \n(ii) \nPanel form (CP-II)  \n \nAnnex-II \n(iii) \nSynopsis form (CP-III)  \n \nAnnex-III \n(iv) \nSeniority form (CP-IV)  \n \nAnnex-IV \n(v) \nQuantification form (CP-V)   \nAnnex-V \n(2) \nThe Administrative Ministries, Divisions and Departments shall ensure \nthat documents related to the proposals for promotion are prepared with \nutmost care so that the information submitted to the CSB, DSB and DPC \ncomplete and accurate in all respects and shall also ensure that: \n(i) \nProposal form is signed by the Secretary/Additional Secretary \nincharge of the Division.  \n(ii) \nComplete recruitment rules are furnished. \n(iii) \nICP Charts/PER dossiers are complete. Explanation about \n \nthe missing reports is available in the dossier and all columns \n \nhave been accurately filled in the synopsis form. \n(iv) \nFull particulars of officers are furnished in the seniority list \n \nwhich is final after circulation, un-disputed, complete and \n  \nduly authenticated. \n(v) \nQuantification of PER gradings is correct and quantification \n \nform is enclosed in respect of each officer on the panel. \n(vi) \nNumber of clear vacancies is indicated. \n(vii) Training status of the officers on the panel is indicated and training, \nreports are enclosed in respect of each officer on the panel. \n(3) \nThe departmental representatives who attend the meetings of the CSB, \nDSB and DPC shall apprise the CSB, DSB and DPC whether or not any \ndepartmental proceedings or investigations/trial by NAB, FIA, ACE etc. \nare pending against the government servants whose cases are being \nconsidered by the CSB, DSB and DPC.  \n(4) \nAny benefit derived by any person in pursuance of a judgment, \nconviction or sentence passed under section 31A of the National \nAccountability Ordinance, 1999 declared by the Supreme Court as void \nab-initio, shall not hold the field.  \n\nPage - 656                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(5) \nWhile forwarding proposals for consideration of CSB, DSB and DPC the \nadministrative Ministries, Divisions and Departments shall provide the \nfollowing additional details and certificates, namely:— \n(a) \ndetails of penalties, if any, awarded to the officers on the \n \n  \npanel during the entire career (BPS-17 and above); \n(b) \ndetails of punishments under any criminal laws including National \nAccountability Ordinance, 1999, if any, awarded to the officers on \nthe panel during the entire career (BPS-17 and above);  \n(c) \ncertificate to the effect that none of the officers on the panel \n \n \nderived any benefit in pursuance of National Reconciliation \n \n  \nOrdinance, 2007 (NRO) in the entire career (BPS-17 and \n \n  \nabove) within the meaning of the Supreme Court of Pakistan \n \n  \njudgment dated 16-12-2009 on NRO; and  \n(d) \ncertificate to the effect that no punishment has been awarded to any of \nthe officers on the panel under any criminal law including National \nAccountability Ordinance, 1999 in the entire career (BPS-17 and \nabove). \n  \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 657 \n \n \nAnnex-I \nPROPOSAL FORM \nMinistry/Division/Department  \n1. \nName of the post(s) to be filled in by promotion \n \nBasic Pay Scale and the Occupational Group/ Ex-\nCadre \n \n2. \nTotal sanctioned strength of the cadre \nDirect Promotion Transfer \n(a) \nPercentage of share \n \n(b) \nNumber of posts allocated to each category \n \n(c) \nPresent occupancy position list of officers to be \nattached \n \n(d) \nNumber of vacant post(s) in each category \n \n(e) \nWhether any roster is being maintained for \nallocation to each category? If so, copy to be \nenclosed \n \n(f) \nHow the post(s) under promotion quota fell vacant \nand since when? In case of more details separate \npapers be enclosed \n \n(g) \nWhether to be promoted on regular basis or for a \nlimited period due to deputation/ long leave etc. \n \n3.  (a) \nRecruitment Rules framed or not. If so, copy to be \nattached  \n \n(b) \nIn the absence of Recruitment Rules whether the \nmethod of recruitment got approved by the \nEstablishment Division. If so, copy to be attached \n \n(c) \nPerson(s) eligible for promotion against vacant \npost(s) \n \n(d) \nPrescribed length of service / experience for \npromotion \n \n(e) \nPrescribed Qualification, if any \n \n(f) \nMandatory Training /Course, if any \n \n(g) \nMinimum required qualification  \n \n4. \nSeniority list(s) duly verified to be attached \n \n5. \nPanel of eligible officer(s) duly signed by a \nresponsible officer to be prepared on the \nprescribed form \n \n6. \nNumber of PERs/ICP Charts \n \n7. \nCertificate that the officers included in the panel \nare eligible in all respect and possess the required \nlength of service required for promotion \n \n8. \nCertificate that no disciplinary action under Govt. \nServants (E&D) Rules 1973, proceeding on \ncriminal charges in the court of law is pending \nagainst any officer including in the panel. \n \n \n \n                                                          \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage - 658                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n   Annex-II \n \nPANEL PROFORMA FOR CENTRAL SELECTION  \nBOARD FOR PROMOTION TO BS-21 POSTS \n(AS ON -------------------) \n \nIn respect of __________________ Personnel No.____________ \n \nDomicile: \nService/Group \nSen.No.: \nEducational Qualification \nDate of Birth \nDate of Superannuation \n \n \n \nSERVICE PARTICULARS \nDate of joining \nAcademy (CSA)/ \nSERVICE \nDate of Promotion in \nLength of Service \nEligibility for \nconsideration \nPresent Scale \nBS-20 \nLower Ranks \nTotal \nIn Present \nScale \nBS-19 \nBS-18 \n \n \n \n \n \n \n \nImportant Appointments held in the present Rank/Post: \n1. \n \n2. \n \n3. \n \n4. \n \n5. \n \n \n \nPenalties/Adverse Remarks in BS-20 (if any) \nTraining Courses (other than mandatory Training) \nGrading of mandatory trainings at \n \nNMC : \n \n \n \n \n \nNIPA: \nNumber of PERs in BS-19 & BS-20 \nBasic \nScale \nOut-\nstanding \nVery \nGood \nGood Average Below \nAverage \nCumulative \nPeriod of PERs \n(in month) \nAdverse \nReport/ \nRemarks \nBS-\n18/19 \n \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \n \nTotal  \n \n \n \n \n \n \n \nAwaited Reports \n(PERs) \nAdditional Information (if any) \n \n \nEFFICIENCY INDEX \nRequired  \nThreshold \nScore of PERs + \nTraining Reports \nMarks awarded by CSB \nTotal \n75 \n \n \n \nRecommendation of CSB \nPromoted  \nDeferred \nSuperseded  \n \n \n \n \n \nPrepared by:___________________ \n \n \nChecked by:_______________ \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 659 \n \n \n \nPANEL PROFORMA FOR \nCENTRAL SELECTION BOARD \nFOR PROMOTION TO BS-20 POSTS \n(AS ON -----------------) \n \nIn respect of Mr. \n \n \n            Personnel No.__________ \n \nDomicile: \nService/Group \nSen.No. \nEducational Qualification \nDate of Birth \nDate of superannuation \n \n \n \nSERVICE PARTICULARS \nDate of joining \nAcademy \n(CSA)/SERVICE \nDate of Promotion in  \nLength of Service \n \nPresent \nScale  \nBS-19 \nLower Ranks \nTotal  \nIn Present \nScale \nEligibility for \nconsideration \nBS-18 BS-17 \n \n \n \n \n \n \n \nImportant Appointments held in the present Rank/Post: \n1. \n \n2. \n \n3. \n \n4. \n \n5. \n \n6. \n \n7. \n \n8. \n \n9. \n \n10. \n \nExtra Ordinary Leave (EOL) (if any): \nDeputation with International Organizations (if any): \nPenalties/Adverse Remarks in BS-19 (If any): \nTraining Courses (other than mandatory Training):  \nGrading of mandatory trainings at \n \n \nMCMC: \n \n \n \n \n \n \nSMC    : \nNumber of PERs in BS-17/18 & BS-19 \nBasic \nScale \nOutstanding Very Good Good Average Below \nAverage \nCumulative \nPeriod of \nPERs (in \nMonths) \nAdverse \nReport/Remarks in \nBS-19 \nBS-17 \n \n \n \n \n \n \n \nBS-18 \n \n \n \n \n \n \n \nBS-19 \n \n \n \n \n \n \n \nTotal  \n \n \n \n \n \n \n \nAwaited PERs \nAdditional Information (if any) \n \nService in the Province of Balochistan  \nEFFICIENCY INDEX \nRequired \nThreshold \nScore of PERs + Training \nReports \nMarks awarded by \nCSB \nTotal  \n70 \n \n \n \nRecommendations of CSB \nPromoted  \nDeferred \nSuperseded  \n \n \n \n \n \nPrepared by:___________________ \n   \n \n   Checked by:_______________ \n\nPage - 660                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nWing Name  \nConfidential \nPANEL PROFORMA \nFOR PROMOTION TO BS-19 \n(As on 00-00-00) \n \n   \n \n \n \n \n \n SENIORITY NO __________ \nNAME \nCADRE \nDOMICILE \nPRESENT \nSCALE \nDATE OF \nBIRTH \nXYZ \n- \n- \nBS-18 \n- \nEducational Qualification:— \nDATE OF JOINING SERVICE \nLENGTH OF SERVICE IN PRESENT CADRE \n i) \nIn other Group/Service/Cadre \nii) \nin present Cadre in BS-17 \niii) Date of Promotion in BS-18 \n  \nIn BS-17  \n- Years – Months \nIn BS-18            \n-  Years –Months \nTotal service \n-   Years- Months \n \nEOL in BS _______  00 Years 00 Months \nNet Service                Years Months      \nImportant Appointments held in the BS-17/18 Rank/Post: \n \n \n \n \n \n \nPenalties imposed under E & D rules (if any): \nGRADING OF MCMC:— \nGRADING/QUANTIFICATION OF PERS IN BS-18. \nBasic \nScale \nOut-standing \nVery \nGood \nGood  \nAverage \nBelow Average \nAdverse \nReport/ \nRemarks \nBS-\n18 \n \n \n \n \n \n \nAwaited Reports (PERs) \nAdditional Information (if any) \n- \nFresh \nEFFICIENCY INDEX \nRequired Threshold \nScore of PERs + \nTraining Reports \nMarks awarded by DSB \nTotal  \n65 \nPER+ Training = \n \n \nRecommendations of DSB \nPromoted \nDeferred \nSuperseded \n \n \n \n \n____________  \n \n \n \n              _________________ \n    Prepared by \n \n \n \n \n                             Checked by   \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 661 \n \n \nPANEL PROFORMA  \nCONFIDENTIAL \nFOR PROMOTION TO BS-18  \n \n                                                                                                                 \n \n SENIORITY NO.________________ \n \n                                                                                                                        AS ON 00-00-00 \nNAME   \n      SERVICE/GROUP  \nDOMICILE \nDATE OF JOINING  \n \n \n \n \n \n \n \nOF SERVICE \n \nDate of Birth: \nDate of Superannuation :— \n \nEducational Qualification :— \n \nQUANTIFIED SCORE OF PERS \n \nPrescribed  \nThreshold  \nPER Score \nAdverse Remarks \nAwaited Reports \n60 \n- \n- \n- \n \nConditions of Eligibility \nLength of Service (5 years):  \n \nRequired (5 Years)  \nClearance of FPOE: \n \n \nRequired to be cleared \n \nProbationary Period: \n \n \nneed to be terminated \nMinimum Threshold  \n \n \n*60 Marks \n \nEOL availed during service: \nIf on deputation/training abroad, period thereof \nPenalties imposed under E&D Rules, if any: \n \nPostings Held: \n \n \nNote:—  \n \n \n \n \n \n \n \n \n \n \n                                                          \n Substituted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \n\nPage - 662                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nAnnex-III \nSYNOPSIS OF PERs \n \n \n \n \n \n \n                                                        \nSeniority No.  \n \nName of the Officer \n: Mr. ………………   (Group/Service) …………………….. \nEducational Qualification   : …………………………. \n \nYear \nPosting \nOverall \nGrading \nFitness of \nPromotion \nPen Picture \nReporting officer \n(with Name and Designation) \nCountersigning \nOfficer (With Name \nand Designation) \n1. \n2. \n3. \n4. \n5. \n6. \n \n \n \n \nPERFORMANCE \n \n \nINTEGRITY \n \n \n \nPEN PICTURE  \n \nSPECIAL APTITUDE/ \nAREA OF \nPROFESSIONAL \nEXPTERTISE \n \nTRAINING AND \nDEVELOPMENT NEEDS: \n \nSd/- \nReporting Officer \n \n \n \n \n \n \n-Sd- \nCounter Signing \nOfficer \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 663 \n \n \nAnnex-IV \nSENIORITY LIST \nSl. \nNo. \nName \nof \nOfficer \nDomicile Promotee/ \nDirect \nDate of \nBirth \nDate of first \nappointment \nin Govt. \nservice \nDate of \nregular \nappointment \nin Basic Pay \nScale-17 \nDate of \nregular \nappointment \nin present \npay scale \nPresent \nposting \n(1) \n(2) \n(3) \n(4) \n(5) \n(6) \n(7) \n(8) \n(9) \n \n \n \n \n \n \n \n \n \n \n \n \n  Signature ____________________ \n       Designation__________________ \n                                                                       Date________________________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 664                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nAnnex-V \nFor Promotion to BS-21  \n \nPER GRADING & QUANTIFICATION FORM \n \nName:— MR. \n \n              (Group/BS-------) \n                 Seniority No.  \nDate of Birth: 00-00-0000 \nYear Post held Min/Div/Deptt \nPeriod of PER \nPER’s \nAssessment \nFitness \nfor promotion \nScore \nFrom \nTo \nBy \nRO \nBy \nCO \nPrevious Scale (BS-18) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nPrevious Scale (BS-19) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nPresent Scale (BS-20) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \n \n                                                          \n Substituted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \nCALCULATION OF SCORE \n \nA:PERs \nQuantification \nScore \n60:40 \n@ 40% \nBasic Scale \nAggregate \nScore \nWeightage \nFactor \nPoints \nObtained \nPresent Scale \n \n0.24 \n \nPrevious scale \n \n0.16* \n \nAdditions (if any) \n \n \n \nDeletions (if any) \n \n \n \nTotal:— \n \n \n \nB:             \nTraining : \n@ 30% \nNMC/NDU \n \n0.18* \n \nSMC \n \n0.12* \n \nLHR \nKAR \nIBD \nPSH \n \n \n \nTotal : 70% \nTotal : (A + B) \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 665 \n \n \nFor Promotion to BS-20 \nPER GRADING & QUANTIFICATION FORM \nName:— MR. \n \n                (Group/BS-------)                    Seniority No.  \n \nDate of Birth: 00-00-0000 \nYear Post held \nMin/Div/Deptt \nPeriod of PER \nPER’s \nAssessment \nFitness \nfor promotion \nScore \nFrom \nTo \nBy \nRO \nBy \nCO \nPrevious Scale (BS-17) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nPrevious Scale (BS-18) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nPresent Scale (BS-19) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \n \nCALCULATION OF SCORE \n \nA:PERs \nQuantification \nScore: \n60:40 \n@ 40% \nBasic Scale \nAggregate \nScore \nWeightage \nFactor \nPoints \nObtained \nPresent Scale \n \n0.24 \n \nPrevious scale \n \n0.16* \n \nAdditions (if any) \n \n \n \nDeletions (if any) \n \n \n \nTotal:— \n \n \n \nB:   Training:  \n       @ 30% \nSMC \n \n0.18* \n \nMCMC \n \n0.12* \n \nLHR \nKAR \nQTA \nPSH \n \n \n \nTotal : 70% \nTotal : (A + B) \n \n \n \n                                                          \nSubstituted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \n\nPage - 666                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nFor Promotion to BS-19  \nPER GRADING & QUANTIFICATION FORM \n \nName:— MR. \n \n          (Group---------/BS-------) \n               Seniority No.  \nDate of Birth: 00-00-0000 \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Substituted vide Establishment Division S.R.O No. 58(I)/2020 dated 25-01-2020. \nYear Post held Min/Div/Deptt \nPeriod of PER \nPER’s \nAssessment \nFitness \nfor promotion \nScore \nFrom \nTo \nBy RO By CO \nPrevious Scale (BS-17) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nPresent Scale (BS-18) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \nCALCULATION OF SCORE \n \nA:PERs \nQuantification \nScore           \n        60:40 \n       @40% \nBasic Scale \nAggregate Score \nWeightage \nFactor \nPoints \nObtained \nPresent Scale \n \n0.24 \n \nPrevious scale \n \n0.16* \n \nAdditions (if any) \n \n \n \nDeletions (if any) \n \n \n \nTotal:— \n \n \n \nB:  Training: \n     @ 30% \n \n \n \n \nMCMC \n \n0.30* \n \nLHR \nKAR \nQTA \nPSH \n \n \n \nTotal : 70% \nTotal : (A + B) \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 667 \n \n \nFor Promotion to BS-18  \nPER GRADING & QUANTIFICATION FORM \nName:— MR. \n \n         (Group---------/BS-------) \n  Seniority No. __________ \n \nDate of Birth: 00-00-0000 \n \nYear Post held \nMin/Div/Deptt \nPeriod of PER \nPER’s \nAssessment \nFitness \nfor promotion \nScore \nFrom \nTo \nBy RO By CO \nPresent Scale (BS-17) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAggregate Score = \n \n       \nCALCULATION OF SCORE \n \nPERs Quantified \nScore: \n      @ 100 % \nBasic Scale \nAggregate \nScore \nWeightage \nFactor \nPoints \nObtained \nPresent Scale \n \n1.00 \n \nAdditions (if any) \n \n \n \nDeletions (if any) \n \n \n \nTotal:— \n \n \n \nTotal : 100% \n                                                  Total : (A) \n \n \n \n \n \n \n \n \n \n \n\nPage - 668                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n4.1 \nOther Posts in the Federal Secretariat,  \n \n \nAttached Departments and Subordinate Offices \n \nIt has been decided that, with the exception of posts of– \n(i) \nAssistant Secretary; \n(ii) \nAdministrative Officer; \n(iii) Cashier; and \n(iv) Personal Assistants to Ministers and Stenographers to Secretaries, Joint \nSecretaries and other officers which carry special pay which should be \ntreated as selection posts, the various posts in the Ministerial Establishment \nand Class IV Service in the Pakistan Federal Secretariat (Ministries and \nDivisions) and its Attached Departments, should be treated as non-selection \nposts i.e., posts to which promotion should be made according to the \nprinciple of ―seniority-cum- fitness‖.  For this purpose, it is essential that the \nstandard of fitness should be a very high one.  The decision contained in this \nOffice Memorandum should apply to vacancies which are filled from the \ndate of this Office Memorandum. \n \n2. \n............... Omitted.............. \n \n3. \nIf there are any posts in the Secretariat and its Attached Departments \ncorresponding to the posts of Assistant Secretaries or Administrative Officers, the \nquestion whether they should be treated as selection posts should be decided in \nconsultation with the Establishment Division. \n \n4. \nIt is requested that posts in Subordinate Offices should also be classified \nas selection and non-selection posts by the Ministries concerned, in the light of the \ninstructions contained in this Office Memorandum since it is necessary that the position \nin this respect should be placed on definite and regular footing, as early as possible. \n[Authority:– Cabinet Secretariat, Estt. Branch O.M.No.54/2/49-Ests.(ME), dated 3-4-1950]. \n \n4.2 \nAppointment of Council Assistant \n \nReference.– Establishment Division Office Memorandum No. 1/29/56-ME, dated \nthe 25th April, 1956. \n \n2. \nCouncil Assistant.– The majority of the replies received in the Establishment \nDivision agree that:- \n(a) \nCouncil Assistant should be appointed from among Assistants only, and that, \n(b) \nthe appointment of Council Assistants should be made by ‗Selection‘. \n                                                          \n Now Assistant Private Secretary. \n Note.- BPS 1 & 2 Appointment of Jamadars attached to Ministers are made by selection from amongst the \nNaib Quasids employed in the Ministry/Division concerned at the discretion of the Minister-in-Charge vide \nEstablishment Division Office Memorandum No. 54/4/51-ME, dated 2-6-1951. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 669 \n \n \n \n3. \nThe above views have been accepted by the Establishment Division. If, \nhowever, suitable Assistants in a Ministry/Division are not available for employment as \nCouncil Assistants, Upper Division Clerks may also be considered for employment as such. \n \n4.  \nMinistries/Divisions are requested to make all further appointments of \nCouncil Assistant in the light of the above decision. \n[Authority:– Estt. Division‘s O.M.No. 1/29/56-ME, dated 25-4-1957]. \nSl.No.5 \nGeneral Instructions Regarding Promotions \n \nSequence in departmental promotions and direct recruitment.- \nReference.- Establishment Division‘s Office Memorandum No. 15/38/52-SEII, dated the \n22nd June, 1953 (Annex). \n \n2. \nThe replies received from the Ministries and Divisions on the suggestions \ncontained in the above Memorandum have been considered and, in order to ensure that \ncandidates rejected by the Federal Public Service Commission in open competition or \nselection should not be absorbed in vacancies meant for departmental quotas, it has been \ndecided that the following procedure should be adopted in future:- \n(i) \nwhere a cadre has definite quotas reserved for departmental promotions \nand direct recruitment, promotions against the departmental quota should \nbe made first and the posts reserved for direct recruitment filled later.  \nThese orders, however, will have no effect on those cadres where \nrecruitment is made solely by direct recruitment or where all appointments \nare made only by promotion; \n(ii) \nnecessary provision regarding the above should be made in all recruitment \nrules already framed or framed hereafter; and \n(iii) in the case of isolated posts, a roster should be maintained in each \nMinistry and Division to ensure the observance of the prescribed \npercentage for departmental promotions and direct recruitment. \n[Authority:– Estt. Division‘s O.M.No.15/38/52-SE II, dated 29-1-1954]. \n \n \n \n \n \n \n \n \n \n\nPage - 670                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(ANNEX) \n \n[Copy of Establishment Division O.M. No. 15/38/52-SE II, dated the  \n22nd June, 1953] \n \nIn the case of services and cadres in which under the prescribed recruitment rules a \ncertain percentage of vacancies is reserved for departmental promotion and the remainder for \ndirect recruitment, no uniform procedure is followed as to the sequence in which these \nvacancies should be filled, that is, whether promotions should be made first and direct \nrecruitment made later or vice versa. The Establishment Division have been considering the \nquestion of laying down a uniform procedure in this matter and have tentatively come to the \nconclusion that it would be an advantage both from the point of view of the department as \nwell as the candidates if promotions are made first and vacancies reserved for direct \nrecruitment filled later. There are, however, advantages and disadvantages on both sides, and \nthese are discussed below: \n(i) \nPromotions to departmental quota to be made first and direct recruitment \nmade later: \n \nUnder this system the department concerned can straight away promote the \nsuitable departmental candidates and, having done so, intimate the vacancies meant for \ndirect recruitment to the Federal Public Service Commission. If all the vacancies reserved \nfor promotion cannot be filled due to the dearth of suitable departmental candidates the \nbalance can, if necessary, be added to those reserved for direct recruitment. This system \nassures promotion to the candidates working in the department according to the principle \nof seniority-cum-fitness without undue delay and they are not left in suspense as to \nwhether or not they should apply to the Commission. If any of the departmental \ncandidates are superseded in departmental promotion, they still have a chance to compete \nwith outside candidates and may, thereby, be selected as being more suitable in \ncomparison with such candidates. This system, therefore, assures promotion to \ndepartmental candidates without their having to wait till the vacancies, etc., are \nadvertised by the Commission, while those superseded in departmental promotion can \nstill appear before the Commission. \n \nA further advantage from the point of view of departmental men is that they \nwill rank senior to outside candidates selected through direct recruitment as their \nappointments can be finalized earlier than those of the later. \n \nA disadvantage which might result from this system is that it may not always be \npossible in actual practice to follow it due to the exigencies of service which may, in \ncertain cases, necessitate direct recruitment being made first and appointments by \ndepartmental promotion later.  Such cases, as far as can be seen, are likely to be rare and on \nthe whole it appears that there are definite advantages in following the system whereby \nrecruitment against the departmental quota should precede that through open selection. \n(ii) \nRecruitment by open selection to be made first and by departmental \npromotions later: \n                                                          \n employees; candidates. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 671 \n \n \n \nOne of the results of this procedure will be that larger number of open vacancies \nwill go to departmental candidates in as much as they will be able in the first place to \ncompete with outsiders in open selection and be approved by the Commission on the \nbasis of their long experience and knowledge of the department. Those who are not \nselected in the open selection can again be considered for departmental promotion and \nreceive promotion according to departmental seniority. This system, however, is bound to \nresult in deterioration of efficiency since those who are not considered fit by the \nCommission can still be appointed to higher posts by departmental promotion and the \nadvantage of having fresh blood in the service which the open selection quota in a service \nis intended to provide will be seriously jeopardized. Apart from the resultant \ndeterioration, this system has a further grave objection inasmuch as a person rejected by \nthe Commission would still be able to secure a like post through departmental promotion. \n \n2. \nThe Federal Public Service Commission, who raised this matter, have \nsuggested that departments should first promote the deserving individuals against the \nquota fixed for promotion and then throw open the remaining posts for open competition. \nIn accordance with this procedure, no one who has been rejected by the Commission or \nhas not faced any competition will be promoted.  This is evidently sound in principle.       \n             3. \nConsidering all the facts, the Establishment Division are of the view that \nthe alternative at (i) above has definite advantages from the point of view of efficiency in \npublic service and the safeguarding of the legitimate interests of the departmental \ncandidates and they are, therefore, inclined to issue orders for its adoption by all \nMinistries/ Divisions/Departments. Before, however, a final decision is taken, Ministries \nand Divisions are requested kindly to favour the Establishment Division with their views \nin the matter. \n \n6.1 \nMinimum Length of Service for Eligibility  \nfor Promotion to Posts in Various BPS \n \nIn pursuance of rule 8-A of the Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973 and in supersession of the instructions laid down in the Establishment \nDivision‘s O.M.No.1/9/80 R.II(A), dated the 12th January, 1981, (Annex), the President is \npleased to decide that the minimum length of service for promotion to various grades shall \nbe as follows:- \n-  For BS 18 \n \n \n5 years in BS 17 \n-  For BS 19 \n     \n \n12 years in BS 17 and above \n-  For BS 20 \n \n \n17 years in BS 17 and above \n-  For BS 21 \n \n \n22 years in BS 17 and above \n \n-  *For BS 22 \n25 years in BS 17 & above and   \n02 years in BS 21 \n \nProvided that:- \n(i) \nWhere initial appointment of a person not being a person in government \nservice, takes place in a post in BPS 18, 19 or 20, the length of service \n                                                          \n* Amended vide Notification 7/1/2010. CP.6 and S.R.O 798(I)/2010 dated 16-08-2010. \n\nPage - 672                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nspecified in this Office Memorandum shall be reduced by the following \nperiods; \n \nFirst appointment in \n \n \nReduced by \n \n \nBPS-18 \n \n \n \n5 years \n \n \nBPS-19 \n \n \n \n12 years \n \n \nBPS-20 \n \n \n \n17 years \n(ii) \nWhere initial appointment of a person already in government service takes \nplace, on recommendations of the Federal Public Service Commission, in a \npost in BPS 18, 19 or 20, the length of service specified in this Office \nMemorandum shall be reduced by the periods specified in proviso (i); \n(iii) Where first appointment of a person other than a person covered by proviso \n(ii) was made to government service in BPS 16 or below, one-half of the \nservice in BPS 16 and one fourth in BPS 15 and below may be counted as \nservice in BPS 17 for computing length of service for the purpose of \npromotion only. \n[Authority:– Estt. Division‘s O.M.No.1/9/80-R.2 dated 2-6-1983]. \nANNEX \n \n[Copy of O.M.No.1/9/80-R-II(A),dated 12th January, 1981]. \n \nReference Establishment Division O.M. No. 3/7/74-AR. II, dated 20th May, 1974, \n27th August, 1974 and 6th February, 1975, in supersession of the instructions laid down in the \naforementioned O.M. the President is pleased to decide that the minimum length of service \nfor promotion to various grades shall be as follows:— \n-  For BPS 18 \n \n5 years in BPS 17. \n-  For BPS 19 \n \n12 years in BPS 17 and above. \n-  For BPS 20 \n \n17 years in BPS 17 and above. \n-  For BPS 21 \n \n22 years in BPS 17 and above. \n \nProvided that where initial appointment takes place in Grades 18, 19 and 20, the \nlength of service for promotion to higher *Grades shall be as follows, namely:— \n \n-  For BPS 19 \n \n7 years in BPS 18 \n \n \n-  For BPS 20 \n \n12 years in BPS 18 and above or  \n5 years in BPS 19 \n \n-  For BPS 21  \n \n17 years in BPS 18 and above or \n \n \n \n \n \n \n \n5 years in BPS 20. \n                                                          \nThe proviso (iii) was substituted vide Estt. Div.‘s O.M.No.4/2/2008-CP-69(Pt) dated 18-12-2008, then \nconsequent upon the recommendations of Senate Standing Committee on Cabinet Secretariat (Establishment \nDivision), Inter-Provincial Coordination and Special Initiatives, Establishment Division‘s above referred O.M. \nhas been withdrawn vide Estt. Div.‘s O.M.No.1/9/80-R-II dated 3rd March,2010. The Status of proviso (iii) \nabove is restored to its previous position as of on 02-06-1983.  \n BPS. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 673 \n \n \n \n6.2 \nCounting of Ad-Hoc Service for  \nthe Purpose of Promotion \n \nUnder the existing rules, ad-hoc service does not reckon for the purpose of \nseniority. A point has since been raised whether ad-hoc service rendered in a post followed \nby regular appointment to that post may be allowed to be computed towards length of service \nprescribed for promotion to a higher post. The matter has been considered in the \nEstablishment Division.  It has been decided that the service rendered on ad-hoc basis in a \npost under the Federal Government, followed by regular appointment to a post in the same \npay scale shall be counted towards length of service prescribed for promotion to a higher post \nprovided there is no break between ad-hoc and regular appointments to the post concerned. \n \n2. \nThe above decision may be brought to the notice of all departments/ \norganizations under the administrative control of Ministries/ Divisions. \n[Authority:– Estt. Division‘s O.M.No.10/22/83-R.2, dated 20-3-1988]. \n \n6.3 \nCounting of Service Rendered Against Higher Post \nUnder Section 10 of the Civil Servants Act, 1973 \n \nSection 10 of the Civil Servants Act, 1973 reads as under:— \n \n―10. Posting and transfer:—Every civil servant shall be liable to serve \nanywhere within or outside Pakistan in any equivalent or higher post under the \nFederal Government or any Provincial Government or local authority or a \ncorporation or body set up or established by any such Government; \n \nProvided that nothing contained in this section shall apply to a civil servant \nrecruited specifically to serve in a particular area or region. \n \nProvided further that where a civil servant is required to serve in a post outside \nhis service or cadre his terms and conditions of service as to his pay shall not be less \nfavourable than those to which he would have been entitled if he had not been so required \nto serve‖. \n \n2. \nA point was raised how the service rendered by a civil servant posted \nagainst a higher post under Section 10 of the Civil Servants Act, 1973 would be counted \nfor the purpose of promotion to higher post of the said civil servant. \n \n3. \nThe matter has been given careful consideration in the Establishment \nDivision. It has been observed that according to section 5 of the Civil Servants Act, 1973 \nall appointments are required to be made in the prescribed manner i.e. on the \nrecommendations of appropriate Departmental Promotion / Selection Committee (s) or \nBoard(s), as the case may be, and with the approval of the designated appointing authorities \nfollowed by a notification promoting such civil servant to higher BPS.  \n \n4. \nSection 10 of the Civil Servants Act, 1973 is a liability provision i.e. a \ncivil servant is liable to serve in an equivalent or higher post. Promotion to a higher post \nand holding temporary charge of a post are two different aspects. Legally, a person is not \nin a higher grade until his promotion to the higher post is duly notified and charge of the \nhigher post is formally assumed by him. \n\nPage - 674                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n5. \nIt has, therefore, been decided that the service rendered by a civil servant \nagainst higher post under Section 10 of the Civil Servants Act, 1973 cannot be treated at \npar with the service rendered by regularly promoted officers in the higher scale for the \npurpose of promotion to the next higher grade. \n \n6. \nThe decision may be brought to the notice of all concerned. \n[Authority: Estab. Div.‘s OM No. 3/40/2007-R-2, dated 12th Nov., 2007] \n \n6.4 \nLength of Service for Promotion from  \nBPS-16 to BPS-18 Where There is No  \nIntermediate Post in BPS-17 \n \nThe minimum length of service for promotion to BPS 18 and above was laid down \nvide Establishment Division‘s Office Memorandum No.1/9/80-R.II, dated 12th January, 1981 \n(Sl.No.6.1 Annex). The question as to what should be the length of service for promotion \nfrom BPS 16 to BPS 18 where there is no intermediate post in BPS 17 has been considered \nand it has been decided, with the approval of the President, that in such cases the minimum \nlength of service laid down in the recruitment rules relating to posts in BPS 18 for the \npurpose of promotion from BPS 16 to BPS 18 should be kept as the basis for such \npromotions. \n \n2. \nIn case there is no such provision in the recruitment rules, action should be \ntaken by the respective Ministry/Division to include such a provision in the recruitment rules. \n[Authority:– Estt. Division‘s O.M.No.1/9/80-R.2, dated 4-5-1982]. \n \n6.5 \nPossession of Prescribed Minimum  \nLength of Service Does Not Confer a  \nRight to Promotion Over Senior Persons \n \nThe prescribed minimum length of service is a condition for eligibility for \npromotion and does not confer a right to promotion. Where a senior person has not done \nprescribed service, the junior, as a rule, should not be considered even if he fulfills the \nprescribed length of service condition. \n \n2. \nEven for ―selection‖ post, the persons have to be considered in the order of \ntheir seniority. \n[Authority:– Estt. Division‘s U.O. No.1/21/75-D.II. dated 9-7-1975]. \n6.6 \nGrant of BPS-17 to the Superintendent (BPS-16) in the Federal \nGovernment Ministries/Divisions/Attached Departments/Sub-ordinate \nOffices. \n \nPrime Minister has been pleased to accord approval to the grant of higher time scale \nto the Superintendents (BPS-16) in the Federal Government Ministries/ Divisions/Attached \nDepartments/Subordinate Offices with immediate effect as under:— \n(a) \nOne time grant of BPS-17 to all Superintendents working in BPS-16 \nirrespective of their length of service. \n(b) \nIn future three(03) years satisfactory service as Superintendent BPS-16 may \nbe prescribed for grant of BPS-17 to them. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 675 \n \n \n \n2. \nThe grant of higher time scale will be subject to the following terms and \nconditions:— \n(i) \nThe recruitment rules, nomenclature/tier of the posts and seniority of the \nSuperintendents shall remain intact. \n(ii) \nThe grant of higher time scale will be subject to fitness of candidate and \nrecommendations of the relevant DPC. \n(iii) On grant of higher time scale pay will be fixed at the next above stage in \nBPS-17 and no pre-mature increment is admissible. \n(iv) On grant of higher time scale there shall be no change in the entitlement/ \nadmissibility of rental ceiling/House Rent Allowance/ Medical Allowance.   \n[Authority:– Finance Division (Reg. Wing) O.M. No.1(3) R-I/2010/2014 dated 10-9-2014]. \n \n7.1 \nSetting-Up of the Departmental Promotion Committees  \n \n \nfor Promotion to Posts Upto and Including BPS 18 \n \nFor promotion to BPS upto and including 18 and direct recruitment to posts in \ngrades 1 to 15, the Ministries/Divisions will set up one or more Departmental Selection \nCommittees and Departmental Promotion Committees the composition of which will be \ndetermined by the Ministry/Division concerned in consultation with the Establishment \nDivision. Proposals for composition of Departmental Selection and Departmental Promotion \nCommittees in respect of each Ministry/Division and Departments and offices under its \nadministrative control may be forwarded to the Establishment Division. Broadly, the \ncomposition of the Committees should be as follows:— \nSl. \nNo. \nBPS \nComposition of the Committee \nRemarks \n(i) \nDepartmental \nPromotion \nCommittee for BPS 17 \nand 18. \nSecretary or Additional Secretary, a \nJoint Secretary and a Senior Deputy \nSecretary. If the posts are in an \nAttached Department or a Sub-\nordinate Office, the Head of the \nAttached Department or Head of \nOffice may be appointed as Member \nin lieu of Joint Secretary/Deputy \nSecretary. \nThere should preferably be \none D.P.C. for posts in BPS \n17 and BPS 18 for the \nMinistry/Division and the \nAttached Departments and \nSubordinate Offices under \nit. \n(ii) \nDepartmental Selection or \nDepartmental Promotion \nCommittees for BPS 11 \nto 16. \n \nAn officer of BPS 20 and two \nofficers of BPS 19.  \n \n        \nThere may be separate \nCommittees for posts in the \nMinistry/Division \nand \nAttached \nDepartments/ \nSubordinate Offices under \nthe Ministry/ Division. \n(iii) \nDepartmental Selection or \nDepartmental Promotion \nCommittees for BPS 10 \nand below. \nAn officer of BPS 19 and two \nofficers of BPS 18. \n \n[Authority:– Extract from para 6 of Estt. Secretary‘s d.o. letter No.1/9/73-F.IV, dated 22-10-1973]. \n\nPage - 676                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n7.2 \nComposition of Departmental  \nPromotion/Selection Committees \n  \nAccording to rule-4 (1) of the Civil Servants (Appointment, Promotion and \nTransfer) Rules 1973, the composition of a Departmental Promotion/Selection Committee is \nto be determined by the Ministry or Division concerned in consultation with the \nEstablishment Division. However, the level at which the composition is to be approved in \nthe Ministry concerned has not been specified. \n \n2.  \nIt has, therefore, been decided that composition of the Departmental \nPromotion Committee for BPS 11 to 18 may be approved at the level of Secretary of a \nMinistry/Division and the composition of Departmental Promotion Committees for BPS 10 \nand below may be approved by the Joint Secretary.  Each Secretary may, in his Division, \nauthorize Joint Secretary (Admn) in respect of Departmental Promotion/Selection \nCommittees for BPS 10 and below. \n[Authority:– Estt. Division‘s Letter No. 26/1/80-DV, dated 12-10-1980]. \n \n7.3 \nPost in BPS 18 Which Carry Special Pay \n \nIt is stated that the proviso to rule 7 of the Civil Servants (Appointment, Promotion \nand Transfer) Rules, 1973 requiring that posts in BPS 18 which carry a special pay would \nalso be referred to the Central Selection Board if proposed to be filled by promotion or \ntransfer has since been deleted vide Establishment Division‘s Notification No. S.R.O. \n46(I)/84, dated 9th February, 1984.  It is clarified that all cases in which a post in Basic Pay \nScale 18 carrying some special pay is filled by promotion will be placed before the \nappropriate Departmental Promotion Committee*.  Where post in Pay Scale 18 carrying a \nspecial pay does not fall in the promotion ladder, it would be filled by departmental heads \nthrough normal posting and transfer. \n[Authority:– Estt. Division‘s O.M. No. 3/6/84-R. 2 dated. 3-7-1984]. \n \n7.4 \nDPC Not Competent to Recommend Demotion \n \nIt appears from references made recently to the Establishment Division that the \nscope and functions of Departmental Promotion Committees are not clearly understood.  In \ncertain cases Government servants officiating without any condition in higher BPS have been \ndemoted on the recommendation of Departmental Promotion Committees. It is necessary, \ntherefore, that the position should be clarified. \n \n2.  \nAs their name indicates, the function of Departmental Promotion \nCommittees is to make recommendations in respect of promotions and there is nothing in \nEstablishment Division Office Memorandum No. 33/l/47-Ests(SE.II), dated the 29th January, \n1948 which relates to the constitution of these Committees, to suggest that these Committees \nhave been given the power to recommend the demotion of an officiating officer. \n                                                          \n*BPS. Promotion is to posts/BPS. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 677 \n \n \n \n3.  \nWhat Departmental Promotion Committees should do is to prepare a list \nof officers whom they consider fit for promotion. They should revise this list periodically \nwhich means that they can either add to, or substract from it. An officer who has been \nsubstantively promoted to a higher BPS will not of course figure in this list.  Similarly, an \nofficer who has been promoted to officiate in a substantive vacancy for an indefinite \nperiod should not appear in the list because he is for all practical purposes to continue in \nthe higher BPS.  In other words, the officers whose names will be shown in the list \nmaintained by these Committees will be those who have not been promoted to higher \nBPS in any capacity or who have officiated off and on or who are officiating against \nleave vacancies or in temporary posts of short duration and are, therefore, liable to revert \nin the normal course to the lower BPS. \n[Authority:– Estt. Division‘s O.M. No. F. 33/49-SE, dated 18-6-1949]. \n \n7.5 \nNames of the Selected Persons to be  \nArranged in the Order of Seniority \n \nIn accordance with the Establishment Division Office Memorandum No. \n1/16/69-D.II, dated 31st December, 1970, regarding general principles of seniority, \npersons approved by the competent authority, on regular basis for promotion to higher \nposts in the same batch shall retain the same seniority on the higher BPS as they were \nenjoying in the lower grade. \n[Authority:– Para 1 of Estt. Division‘s O.M.No. 13/1/67-D.III, dated 15-7-1972]. \n \n7.6 \nDPC can Interview Candidates \n \nThe question of interviewing candidates, by Departmental Promotion Committee, at \nthe time their cases for promotion are being considered, has been examined in this Division, \nand it has been decided that a DPC can interview the candidates, if it so desires. \n[Authority:– Estt. Div.‘s O.M.No.13/l/69-D.III, dated 25-3-1969]. \n \n7.7 \nMinutes of the DPC \n \nThe proceedings of the Departmental Promotion Committees are very often \ndrawn up in a sketchy manner and do not give the essential details. \n \n2. \nIt is necessary that detailed minutes should be drawn up to show why certain \npersons have been approved and what are the reasons for declaring certain other persons unfit \nfor promotion.  In promotion for selection posts, mere average reports should not be \nconsidered sufficient and greater emphasis should be placed on merit according to the existing \ninstructions. \n \n \n[Authority:– Estt. Div.‘s O.M.No.13/1/69-D.III, dated 3-11-1970]. \n7.8 \nComposition of Departmental Selection Board (DSB) \nfor Promotion of Federal Civil Servants from BS-18 \nto BS-19 \n \nIn terms of Section 2(1)(h) of Civil Servants Act,1973 read with Rule-2 (b) of \nthe Civil Servants (Appointment, Promotion and Transfer) Rules,1973, and under Rule \n3(1) of Civil Servants Promotion (BS-18 to BS-19) Rules,2019, the Prime Minister has \n\nPage - 678                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \napproved the following composition of Departmental Selection Board (DSB) for \npromotion of Federal Civil Servants from BS-18 to BS-19 under the Federal \nGovernment:—  \n(1) \nSecretary of the Administrative Ministry/  \nChairman \n \nDivision concerned. \n \n(2) \nA representative of Establishment Division  \nMember \n \nnot below BS 21. \n(3) \nHead of the respective Department in case  \nMember \n \nof posts in Attached Departments and \n \nSubordinate Offices.  \n(4) \nChief Secretaries of Provincial Governments \nMembers \n \nfor cases of PAS/PSP and Inspector Generals of  \n \nPolice for cases of PSP officers. \n \n(5) \nA representative of Law Division not below  \nMember \n \nBPS 21 \n(6) \nAdditional Secretary or Senior Joint Secretary \nMember/ \n \nor Joint Secretary of the Division concerned,  \nSecretary \nwith approval of Chairman of the Board. \n \n2. \nThe quorum of DSB may be considered complete only when at least 75% \nof members as per proposed composition are in attendance. However, in exceptional \ncircumstances, and only after the prior approval of chairman of DSB, a senior \nrepresentative of a member may attend on his behalf.  \n \n3. \nAny DSB proceedings held in absence of representative of Establishment \nDivision will be considered void ab-initio.  \n \n[Authority: Estt. Div.‘s Notification No. 6/2/2021-CP-III, dated 21st April, 2021] \n7.9 \nProposals for Central Selection Board – Prescribed \nForms and Check List (March, 1990) \n \nDeficiencies have been occasionally noticed in the documents sent for submission \nof promotion proposals to the Central Selection Boards. It will be appreciated that \nsubmission of complete and accurate documents (including the correctly calculated \nquantified scores of PERs) is a pre-requisite for consideration of promotion cases by the \nBoards. \n \n2. \nA set of the following prescribed forms is given as specimen, indicating the \nnumber of copies required, so that the Ministries/ Divisions/Departments concerned may be \nable to submit complete proposals for promotion:- \n \n(i) \nProposal form \n \n(CP-I) One copy. \n \n(ii) \nPanel form \n \n(CP-II) 20 Copies. \n \n(iii) Synopsis form \n \n(CP-III) 20 Copies. \n \n(iv) Seniority form \n \n(CP-IV) One copy for  \n \n \n \n \neach proposal. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 679 \n \n \n \n(v)   Quantification form \n \n(CP-V) One copy for  \n \n \n \n \n \neach officer on the panel. \n \n \n[   ] \n \n \n3. \nIt is requested that the required number of copies of these forms, cyclostyled \nor photo copied legibly, must be attached to each proposal for promotion. \n \n4. \nFor each vacancy, a panel of at least five eligible officers is required.  \nHowever, in case of smaller cadres where only a few officers are eligible for promotion, \ncomplete list, in order of seniority, of all the eligible officers should be enclosed. \n \n5. \n A check list has been drawn up and enclosed for the guidance of the \nMinistries/Divisions/Departments. \n \n6. \nInstructions already issued vide Establishment Division‘s O.M.No.45/1/88-\nCP-3(Pt), dated 13th January, 1988 shall be treated to have been amended to the extent \nmentioned above. \n \n[Authority:– Estt. Division‘s O.M.No.45/6/90-CP.3, dated 3-3-1990]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \nCP Forms No. vi, vii and viii excluded vide Estt. Div. OM No. 45/1/88-CP.3, dated 10-3-1999. \n\nPage - 680                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nCHECK LIST OF REQUIREMENTS REGARDING  \nPROPOSALS FOR PROMOTION OF OFFICERS \n \nTo ensure that:-  \n(a) \nthe proposal form (CP-I) has been signed by the Secretary/Additional \nSecretary Incharge of the Division; \n(ii) \nfor each vacancy a panel of at least five officers has been submitted and all \ncolumns have been accurately filled in the form (CP-II); \n(iii) training status of the officers on the panel has been indicated  \n(CP-II);  \n(iv) ICP Charts/CR dossiers are complete, explanation about the missing \nreports is available in the dossiers and all columns have been accurately \nfilled in the synopsis form (CP-III); \n(v) \nseniority list is un-disputed, complete and duly authenticated and indicates \nfull particulars of officers (CP-IV); \n(vi) quantification of PER gradings is correct and quantification form is enclosed \nin respect of each officer on the panel (CP-V);  \n(vii) a copy of relevant Recruitment Rules has been furnished; and \n(viii) requisite number of copies of each form has been sent with the proposal. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 681 \n \n \n7.10 \nProposal for Central Selection Board –  \nRevised Forms (March, 1999) \n \nReference Establishment Division‘s O.M. of even number dated 13.1.1988 with \nwhich different forms required to accompany the proposals for promotion were circulated. In \nview of the past experience the Proposal Form (CP-I) and Panel Form (CP-II) have been \nrevised. In the light of the revised Proposal Form (CP-I), the following documents will not \nbe required to be attached separately in future:- \n(i)  \nVacancies certificate form. \n(CP-VI) \n(ii)  Disciplinary/Court case certificate form. \n(CP-VII) \n(iii) Prescribed length of service certificate form \n(CP-VIII) \n \n2. \nIn view of the above, all Ministries/Divisions/ Departments are requested to \nbring the above position to the notice of all concerned and in future the promotion cases may \nplease be prepared on the revised Proposal Form (CP-I) and Panel Form (CP-II) and sent to \nthe Establishment Division alongwith the following documents for consideration by the CSB \nconcerned:- \n(i) \nSynopsis Form \n (CP-III) \n(ii) \nSeniority Form \n(CP-IV) \n(iii) Quantification Form \n(CP-V) \n[Authority:– Estt. Div.‘s O.M.No.45/1/88-CP.3, dated 10-3-1999]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 682                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nCP-I \nPROPOSAL FORM \n \nMinistry/Division/Department \n \n1. \nName of the post(s) to be \n------------------------------------------\nfilled in by promotion   \n------------------------------------------- \n \nBasic Pay Scale and the  \n------------------------------------------- \n \nOccupational Group/  \n------------------------------------------- \n \nEx-cadre. \n \n2. \nTotal sanctioned strength of  \n \nthe cadre. \n \n \n \n \n \n \n                    __                _        \n \n \n \n \n \n \n  Direct   Promotion  Transfer \n \n \n \n \n \n \n                                            \n \n \n(a) \nPercentage of share. \n                                            \n \n \n(b) \nNumber of posts                                                        \nallocated to each  \n \n \ncategory. \n \n \n(c) \nPresent occupancy \n                                           \n \n \nposition. List of officers \n \n \nto be attached. \n \n \n(d) \nNumber of vacant  \n \n \npost(s) in each category. \n \n \n(e) \nWhether any roster \n                                            \n \n \nis being maintained  \n \n \n \nfor allocation to                                              \n \n \neach category? \n \n \n \n \n \nIf so, copy to be  \n \n \nenclosed. \n \n \n \n(f) \nHow the post(s) under \n \n \n \npromotion quota fell \n                                            \n \n \nvacant and since when? \n \n \n \nIn case of more details separate \npapers be enclosed \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 683 \n \n \n \n(g) \nWhether to be promoted   \n \n \non regular basis or for \n                                \n \n \na limited period due to \n                                \n \n \ndeputation/long leave etc.                                 \n \n \n \n3. \n(a) \nRecruitment Rules  \n \n \n \n \nframed or not. If so, \n                                \n \n \ncopy to be attached. \n                                \n \n \n(b) \nIn the absence of                                 \n \n \nRecruitment Rules \n                                \n \n \nwhether the method of \n \n \n \n \nrecruitment got \n \n \n \n \napproved by the  \n                                \n \n \nEstablishment  \n \n                                \n \n \nDivision. If so, copy \n                                \n \n \nto be attached. \n \n \n \n \n \n \n(c) \nPerson(s) eligible for \n                                \n \n \npromotion against                                 \n \n \nvacant post(s). \n \n                                \n \n(d) \nPrescribed length of \n \n \n \n \nservice/experience \n \n \n \nfor promotion. \n \n \n \n \n \n(e) \nPrescribed Qualification, \n \n \n \n \n \n \n \nif any. \n \n \n                                \n \n \n(f) \nMandatory Training/ \n \n \n \n \n \n \n \nCourse, if any. \n \n                                \n \n \n(g) \nMinimum required \n                                \n \n \nqualification. \n \n                                \n \n4. \nSeniority list(s) duly verified \n \n \n \nto be attached. \n \n \n \n \n \n \n5. \nPanel of eligible officer(s) duly \n \n \n \nsigned by a responsible officer to \n \n \nbe prepared on the prescribed \n \n \n \nform. \n \n \n \n                                \n \n \n6. \nNumber of PERs/ICP Charts. \n                                \n\nPage - 684                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n7. \nCertified that the officers included in the panel are eligible in all respect and \npossess the requisite length of service required for promotion. If not, please give \ndetails, and reasons for submission of the case to CSB. \n \n8. \nAlso certified that no disciplinary action under Government Servants (E&D) \nRules, 1973 or proceedings on criminal charges in the court of law is pending \nagainst any officer included in the panel. If otherwise, indicate the names of \nofficers, seniority number on the panel and brief description/nature of the case. \n \n \n \n(To be signed by the Secretary/ \nAdditional Secretary Incharge \nof the Division) \n \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 685 \n \n \nFOR PROMOTION TO BS-20 POSTS \n \n(AS ON……………) \nIn respect of Mr. _____________  \n     Personnel No.________ \n \nDomicile: …………… \nService/Group: ……………… \nSen. No.:.....  \nEducational Qualification \nDate of Birth       Date of Superannuation \n \n \n \nSERVICE PARTICULARS \nDate of joining \nAcademy \n(CSA)/SERVICE \n \nDate of promotion in \n \nLength of Service \nEligibility for  \nConsideration \n \nPresent Scale \n \nLower Ranks \n \nTotal \n \nIn present \nScale \n \n \nBS-19 \n \nBS-18 \n \nBS-\n17 \n \n \n \n \n \n \n \nImportant Appointments held in the present Rank/Post: \n1. \n \n2. \n \n3. \n \n4. \n \n5. \n \n6. \n \nExtra Ordinary Leave (EOL) (if any) \n \n \n: \n…………….. \nDeputation with International Organizations (if any) \n \n: \n…………….. \nPenalties / Adverse Remarks in BS-19 (if any) \n \n: \n…………….. \nTraining Courses (other than mandatory Training) \n \n: \n:…………….. \n \nGradings of mandatory training at ……………… : …………………. \n \nNumber of PERs in preceding Two Scales / 15 years \nBasic \nScale \nOutstanding \nVery  \nGood \nGood \nAverage \nBelow \nAverage \nCumulative \nperiod of PERs \n(in Months) \nAdverse \nReport/ \nRemarks \nBS-19 \n \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \n \nTotal \n \n \n \n \n \n \n \n \nAwaited Reports \n(PERs) \n \nAdditional Information (if any) \n \n \n \nEFFICIENCY INDEX \n \nRequired threshold \nScore of PERs+ Training Reports \nMarks awarded \nby CSB \nTotal \n \n \n \n \n \nRecommendations of CSB \n \nPromoted \nDeferred \nSuperseded \n \n \n \n \n    Prepared by:________________                                            Checked by:___________ \n \n\nPage - 686                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nFOR PROMOTION TO BS-21 POSTS \n \n(AS ON……………) \nIn respect of Mr. _____________  \n     Personnel No.________ \n \nDomicile: …………… \nService/Group: ……………… \nSen. No.:.....  \nEducational Qualification \nDate of Birth       Date of Superannuation \n \n \n \nSERVICE PARTICULARS \nDate of joining \nAcademy \n(CSA)/SERVICE \n \nDate of promotion in \n \nLength of Service \nEligibility for  \nConsideration \n \nPresent Scale \n \nLower Ranks \n \nTotal \n \nIn Present \nScale \n \n \nBS-20 \n \nBS-19 \n \nBS-\n18 \n \n \n \n \n \n \n \nImportant Appointments held in the present Rank/Post: \n1. \n \n2. \n \n3. \n \n4. \n \n5. \n \n6. \n \nExtra Ordinary Leave (EOL) (if any) \n \n \n: \n…………….. \nDeputation with International Organizations (if any) \n \n: \n…………….. \nPenalties / Adverse Remarks in BS-20 (if any) \n \n: \n…………….. \nTraining Courses (other than mandatory Training) \n \n: \n:…………….. \n \nGradings of mandatory training at ……………… : …………………. \n \nNumber of PERs in preceding Two Scales / 15 years \nBasic \nScale \nOutstanding \nVery  \nGood \nGood \nAverage \nBelow \nAverage \nCumulative \nperiod of PERs \n(in Months) \nAdverse \nReport/ \nRemarks \nBS-19 \n \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \n \nTotal \n \n \n \n \n \n \n \n \nAwaited Reports \n(PERs) \n \nAdditional Information (if any) \n \n \n \nEFFICIENCY INDEX \n \nRequired threshold \nScore of PERs+ Training Reports \nMarks awarded \nby CSB \nTotal \n \n \n \n \n \nRecommendations of CSB \n \nPromoted \nDeferred \nSuperseded \n \n \n \n \n    Prepared by:________________                                             Checked by:___________ \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 687 \n \n \nSENIORITY FORM \nCP-IV \n \nSENIORITY LIST \n \nSl. \nNo. \nName of \nOfficer \nDomicile \nPromotee/ \nDirect \nDate \nof \nBirth \nDate of first \nappointment \nin Govt. \nservice \nDate of \nregular \nappointment \nin Basic Pay \nScale-17 \n \n \nDate of \nregular \nappoint-\nment in \npresent pay \nscale. \nPresent \nposting \n \n \n \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n8 \n9 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n    Signature_______________________________________ \n \n    Designation _____________________________________ \n \n    Date___________________________________________ \n \n \n\nPage - 688                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nCP-V \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 689 \n \n \nINSTRUCTIONS FOR GUIDANCE \n \n(See CP-V) \nWhile filling in the quantification form overleaf and working out quantification \nmarks the following factors may be kept in view to avoid any error:- \n \n(i) \nThe annual confidential reports carry marks as under:- \n \nCategory of reports \nOverall Assessment \nQuality and output of \nwork \nIntegrity \nMoral \nIntellectual \nVery good \n8 \n10 \n10 \n10 \nGood \n7 \n07 \n07 \n07 \nAverage \n5 \n05 \n05 \n05 \nBelow Average \n1 \n01 \n01 \n01 \n \n―Outstanding Report‖ was introduced in 1985. So an ‗Outstanding Report‘ \nearned for the calendar year 1985 and that during the subsequent years would \ncarry 10 marks. A ‗Very Good‘ report earned during the years proceeding the \ncalendar year 1985 would, however, carry 10 marks provided (i) all except 1-2 \nentries made in the report are in column A-1 or (ii) the recommendations made \nin the report are for ―accelerated promotion‖. \n(ii)   The equivalence of the ‗Overall, PER gradings for Civilian Officers serving \nin Defence Organizations vis-à-vis those in the Civil Organizations is as \nunder:- \n \n \nPER gradings in the Defence Organizations \n \nPER gradings in Civil Organizations \n(a) \nOutstanding \n \nOutstanding \n(b) \nAbove Average \n \nVery Good \n(c) \nHigh Average \n \nGood \n(d) \nAverage \n \nAverage \n(e) \nLow Average \n \nBelow Average \n(f) \nBelow Average/Unfit for promotion \n \nPoor \n \n \n(iii) DEDUCTIONS are  to be made from the total of ‗overall marks‘ as indicated \nbelow:- \n(a) \nOne mark for each adverse report; \n(b) \n3 marks for each minor penalty imposed on a civil servant in a \ndisciplinary case under (Efficiency and Discipline) Rules, 1973; \n(c) \n5 marks for each major penalty imposed on a civil servant in a \ndisciplinary case under (Efficiency and Discipline) Rules, 1973. \n\nPage - 690                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(iv) Addition of 2 marks is to be made for service in a [specified training] \ninstitution for a period of 2 years or more; \n(v) If more than one confidential reports have been initiated on an officer \nduring a calendar year, their average marks would be the marks for the \nwhole calendar year; \n(vi) Writing of a confidential report covering part periods of two calendar \nyears is not permissible; \n(vii) If the period of a report is less than 3 months, it shall be ignored for \npurposes of quantification; \n(viii) Quantification marks should in round figure; \n(ix) If the overall grading in a CR is ambiguous e.g. placed between ‗Good‘ \nand ‗Average‘ the quantification will be based on the lower rating; \n(x) Where only two reports or less are available on an officer against posts in \na particular basic pay  scale, these CRs will be added to the CRs earned in the \nlower post for calculating the average marks. \n(xi) Where an officer appointed to a higher post on acting charge basis is \nconsidered for regular promotion that post, the CR earned during acting \ncharge appointment will be added to CRs earned in the lower post for \ncalculating average marks. \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Subs. vide Estt. Division‘s d.o. letter No. 45/1/88-CP-3, dated 18-1-2000. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 691 \n \n \n7.11 \nGuidelines for Submission of Proposals  \nfor Consideration of Central Selection  \nBoard (CSB) \n \nReference Establishment Division‘s O.M.No.45/6/90-CP- 3, dated 3.3.1990 wherein \nguidelines/check-list for submission of proposals for consideration of *CSB were intimated to \nthe Ministries/Divisions. Under the said guidelines, the proposals signed by the \nSecretary/Additional Secretary Incharge and accompanied by prescribed documents duly \nauthenticated/stamped by responsible officer, are required to be forwarded to the \nEstablishment Division for submission to the *CSB. \n \n2. \nIt has been observed in some cases, however, that the proposals for the \nCentral Selection Boards do not fully conform to the laid down requirements on the subject. \nIn some cases, the proposals are not duly signed by the concerned Secretary/ Additional \nSecretary Incharge while, in others, the accompanying documents are either unattested \nand/or carrying incorrect/ incomplete information. All this leads to avoidable delays on \naccount of back references to the concerned Ministries/Divisions. \n \n3. \nIt has also been observed in many cases that the documents are forwarded at \nthe Section Officer‘s level and addressed to his counterpart in this Division. Since the Joint \nSecretary (Admn) of the Ministry/Division concerned is the focal point there, such proposals \nfor *CSB must invariably be forwarded under his covering letter after ensuring that all the \nrequisite documents relevant to this exercise have been prepared and duly signed by the \nconcerned officers. Moreover, with a view to enforcing secrecy as well as prompt attention, \nall such references should, henceforth, be addressed to the Additional Secretary (CP&R), \nEstablishment Division, and delivered under a sealed cover. Replies to any query on the part \nof the Establishment Division (which would not be below the level of Deputy Secretary) \nshould also be furnished at least at the same level if not at the level of Joint Secretary \n(Admn). \n \n4. \nAll Ministries/Divisions are requested to kindly ensure that their promotion \nproposals for the consideration of *CSB are forwarded in the light of the \nposition/requirements of paras 2 & 3 above. \n[Authority:– Estt. Division‘s O.M. No.45/6/90-CP-3, dated 3-5-1995]. \n \n7.12 \nProcedure for Referring Cases  \nto the Selection Board \n \nIt has been observed that proposals relating to the Central Selection Board are not \nbeing sent alongwith the required number of copies each of the essential documents, like the \n―proposal proforma‖  properly filled in, complete C.R. dossiers of the officers, their \nparticulars of service, bio-data, latest seniority lists (arranged according to the new gradation \nsystem) etc. Moreover, government servants having (former). East Pakistan domicile and the \nrepatriated PSOWs need to be cleared first by the D.I.B. It is also observed that the \nparticulars of service of the government servants are generally not prepared carefully and the \nC.R. dossiers are not checked to find out the precise reasons for the missing reports.  This has \n                                                          \n Note:-  \n    As CSB-I & CSB-II are no more in practice.  \n Career Planning  & Regulations. \n\nPage - 692                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nto be ensured in all cases and the latest reports have to be invariably attached to the proposals \nor the reasons for not attaching such reports have to be clearly indicated. \n \n2. \nAt times, big bundles of C.R. dossiers are sent to the residence of the \nSecretary, Central Selection Board. This involves great risk (apart from inconvenience) as \nbulky bundles, of C.R. dossiers have to be carried from residence to the office.  Moreover, \nthe CR dossiers received just before the meeting cannot be properly checked.  In view of \nthis, it is imperative that the C.R. dossiers should be sent to the Establishment Division well \nin advance of the date of the meeting of the Central Selection Board after due scrutiny \ninsuring that these are complete in all respects. However, if under extraordinary \ncircumstances the CR dossiers have to be sent just before the meeting, the \nMinistries/Divisions may kindly arrange to deliver these CR dossiers through special \nmessengers in the office of the Secretary, Central Selection Board before the meeting of the \nBoard in which other items are to be discussed. \n \n3. \nThe above mentioned requirements should be invariably kept in view while \nsending proposals for the consideration of the Central Selection Board. \n[Authority:– Estt. Div.‘s D.O. Letter No.25/7/74-AV, dated 3-10-1974]. \n7.13 \nConsideration of Cases by Central Selection  \nBoard – Furnishing of Full Particulars of  \nCandidates for Promotion \n \nIt has come to the notice of the Central Selection Board that in certain cases a \nparticular candidate or candidates is/are recommended out of the total number of candidates \nconsidered by the Ministry/Division, without mentioning the full particulars of all the \ncandidates.  The proper procedure in such cases is to place the full particulars of ALL the \ncandidates before the Central Selection Board so that the Board may decide which of the \ncandidates are not suitable for the post in question. It is accordingly requested that the full \nparticulars of ALL the candidates in the field of selection or those who may have been \nconsidered by the administrative Ministries/Divisions, should be placed before the Central \nSelection Board in all such cases. \n[Authority:– Estt. Division‘s O.M. No.24/3/75-AV, dated 12-2-1975]. \n7.14 \nRe-appointment to Posts Within the \nPurview of Selection Board \n  \nIt has been decided that if the re-appointment of an officer to a post took place after \nmore than one year of the reversion from that post the case should be placed before the \nCentral Selection Board for determining the continued fitness of the officer to hold the post.  \nAfter approval of the Central Selection Board, it would not be necessary to refer the case to \nthe Prime Minister/President again. \n[Authority:– Estt. Division‘s O.M.No.3/20/70-D.III, dated 16-9-1971]. \n7.15 \nShort-Term Appointments and Direct Appointments \nto Higher Secretariat Posts-under the Present Orders \n \nShort-term appointments and direct appointments to higher Secretariat posts-under \nthe present orders are as under:— \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 693 \n \n \n(i) \nit is not necessary to refer to the Selection Board acting appointments made \nas a purely temporary arrangement for a period not expected to exceed 4 \nmonths; and \n(ii) \nthe Board is not concerned with appointments made from sources other than \nfrom government service. \n \n2. \nIt has been decided that:- \n(a) the period upto which appointment may be made without consulting \nthe Selection Board should be reduced from 4 months to one month; \nand \n \n(2) \nThe Selection Board should deal with appointments to higher posts in the \nSecretariat even in the rare cases when such appointments are made from persons not in \nGovernment service, i.e. all appointments which are within the purview of the Selection \nBoard will be made on the recommendations of the Board irrespective of the fact whether or \nnot they are made from among persons already in Government service. \n [Authority:– Estt. Division‘s O.M. No.33/7/49-SEI, dated 13-8-1951]. \n7.16 \nConvention Regarding Acceptance of  \nRecommendations of the Selection Board \n \nThe Administrative Enquiry Committee reviewed the working of the Selection \nBoard and in their report made the following recommendations:- \n(a) \nthat both for protection to Ministers and in the interests of efficient working, \nthe rules about the Selection Board be closely adhered to; and \n(b) \nthat there should be a convention whereby the advice of the Selection Board \nshould be accepted quickly and automatically except in wholly exceptional \ncases. \n \n2. \nGovernment considered these recommendations and their orders are as \nfollows:— \n \n(a) \nAccepted. \n(b) \nGovernment have decided that there should be a convention whereby the \nadvice of the Selection Board should be accepted quickly save in exceptional \ncases; and that if the Prime Minister or the Minister concerned disagrees with \nthe view of the Selection Board, the case should be returned to the Board for \nfurther consideration, and a decision taken by the Prime Minister only after \nthe further views of the Board have been placed before him. \n[The above instructions are neither a law nor a rule and are subservient in the provisions of \nthe Civil Servants Act, 1973 specially with reference to powers of the ―competent authority‖ \n                                                          \nNote.- See rule 8B(4) of Civil Servants (A,P&T) Rules 1973, in the present  context. \n The contents of the O.M No. 33/3/54-SEI, dated 22-09-1954 have been upheld by the Lahore High Court, \nLahore in Writ Petition No. 7735 of 2005 titled Major Fateh Sher Vs Govt. of Pakistan and others (Supreme \nCourt: Civil Appeal No. 1017 of 2005). Ref. Estt. Div.‘s O.M No. 3/23/2007-R-2, dated 22nd June, 2007. \n Clarification vide OM No. 3/2/2005-CP.6, dated 21-9-2005. \n\nPage - 694                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nfor giving final approval regarding appointment by promotion. These powers are unfettered \nand the competent authority may accept, reject or refer back the matter to the Central \nSelection Board for reconsideration. All these options are available to the Competent \nAuthority whose powers are unfettered to choose any one of the options]. \n \n3. \nIn dealing with Selection Board cases, these orders of government must be \nstrictly followed. \n[Authority:– Estt. Division‘s O.M.No.33/3/54-SEI, dated 22-9-1954]. \n \n7.17 \nMeetings of the Central Selection Board \n \nReference Cabinet Secretary‘s d.o. letter No. 25/1/72-AV, dated the 27th  \nNovember, 1972 in which it was stated that only Secretaries should represent their \nMinistries/Divisions at the meetings of the Central Selection Board. If a Ministry/ Division is \nnot headed by a Secretary or the Secretary is away on foreign tour, then the most senior \nofficer (Additional Secretary/Joint Secretary) in that Ministry/Division could represent the \nadministrative Ministry. The instructions contained in the Cabinet Secretary d.o. letter dated \n27-11-1972, were reiterated in d.o. letter No. 25-1/72-AV, dated the 17th January, 1974 and it \nwas further stated that a Secretary/ Additional Secretary was not at all in a position to attend \nthe meeting of the Board, the specific clearance of the Establishment Secretary may please \nbe obtained before deputing some other officer to attend the meeting of the Board. In order to \nmake it convenient for the administrative secretaries to so arrange their engagements as to \nfind time for attending meetings of the Central Selection Board, it was decided to hold \nmeetings of the Board on alternate Thursdays. \n \n2. \nIt has, however, been noticed that even now the Secretaries/ Additional \nSecretaries Incharge of Ministries/Divisions frequently do not attend the meetings of the \nBoard. In future, if the Secretaries/Additional Secretaries incharge of the Ministries/ \nDivisions concerned do not attend the meetings of the Board, the proposals would be \nreturned to those Ministries/ Divisions unconsidered. \n[Authority:– Addl. Secretary(Estt) d.o. letter No.25/4/76-AV, dated 8-10-1976]. \n \n8.1 \nPromotion/Direct Recruitment Quota \n \nA question has arisen as to how the quota for promotion and direct recruitment if \nprescribed in the ratio of 50:50 in the recruitment rules is to be maintained when the number \nof available posts is odd and not equally divisible. The matter has been considered in \nconsultation with the FPSC and it has been decided that in such cases weightage may be \ngiven to promotion quota. For example, where an odd number of posts, say 9, are to be filled \nin the ratio of 50:50, five posts should be earmarked for promotion and four for direct \nrecruitment. \n[Authority:– Estt. Division‘s O.M. No. D. 210/84.R.5, dated 3-6-1986]. \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 695 \n \n \n8.2 \nFilling-up of Vacancies – Distribution According to  \nQuota for Promotion, Transfer and Direct Recruitment \n \nA question has arisen as to how the vacancies caused by resignation, transfer, etc. \nof the persons appointed against the quota of departmental candidates or direct recruits, \nbefore confirmation of such persons should be filled. The matter has been considered in \nconsultation with the Federal Public Service Commission and it has been decided that the \nvacancies in various services/posts caused by any reason, should be filled on the basis of the \nquotas fixed for promotion, transfer and direct recruitment.  For this purpose the total \nnumber of posts in a cadre should be distributed in accordance with the fixed quotas and the \nvacancies in such posts should be filled so as to achieve the overall quotas fixed for \ndepartmental candidates and direct recruits etc. \n \n2. \nSuitable amendments should be made in the recruitment rules where \nnecessary, in consultation with the Establishment Division and the Federal Public Service \nCommission. \n[Authority:– Estt. Division‘s O.M. No. 5(1)11/67-D.V., dated 21-3-1968]. \n \n8.3 \nMaintenance of Roster for Application of \nPromotion/Initial Appointment Quota \n \nIn continuation of Establishment Division‘s O.M. of even number dated 30th \nSeptember,2015 on the subject cited above; in order to avoid diversity in maintaining of \nroster for a post to be filled through (a) Promotion (b) initial appointment, or / (c) transfer in \naccordance with the Recruitment Rules; it has been desired that roster should be maintained, \nunder the signature of Joint Secretary (Admn.) or equivalent, in a single way i.e. by \nsharing/distribution of sanctioned strength of a post, in whole numbers, to promotion quota \nand transfer quota or/direct appointment quota, according to the following format:- \nRoster \n \nAs on 00.00.0000(date) \n \nFor the post of ---------------------- BS------under notified Recruitment Rules vide SRO------------- \n \nA. \nTotal Sanction Strength: \n \n \n00 \nB. \nQuota/Share for Promotion:  \n \n \n00%= \n00 Posts \nC. \nQuota/Share for Transfer: \n \n \n00%= \n00 Posts \nD. \nQuota/Share for Direct Appointment  \n \n00%= \n00 Posts   \n \n \nSl.No. \n(must be equal to \nsanctioned strength \n‗A‘ above) \nPost allocated \n(to promotion/transfer/ \nDirect appointment \nQuota) \nName of \nofficers \nPresent status of \nthe post \n(filled/vacant) \nRemarks: \ne.g. how the \npost become \nvacant/filled \n \n \nNote:— In case of any change in the sanctioned strength of the post/or share in the promotion \ntransfer/direct appointment quota for recruitment in the relevant Recruitment Rules, the above roster \nwill be revised.  \n\nPage - 696                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n2. \nIt is further clarified that a circle of roster may be started/completed by filling \nthe vacancies in the first instance through promotion then by transfer/or direct appointment \n(as per the requirement of the rules framed for the post), before another circle for \npromotion(s) be started. Besides, if any violation has been made in maintaining roster it must \nbe rectified in the first instance, accordingly.  \n[Authority:– Estt. Division‘s O.M.No.21/1/90-R-5 dated 12-11-2015]. \n \n8.4 \nEligibility of Superintendent (BS-17) to  \nParticipate in Section Officers Promotional \nExamination \n \nRefer to the subject cited above and to say that a query has received in \nEstablishment Division about eligibility of Superintendent (BS-17) for Section Officers \nPromotional Examination (SOPE). It is clarified that grant of BS-17 to Superintendent is not \na promotion within the meaning of Section-9 of the Civil Servant Act,1973, therefore, for all \npractical purposes, the Superintendent granted/placed in BS-17 are the substantive holders of \nthe post in BS-16 and are eligible for taking SOPE subject to completion of all other \nconditions/codal formalities.  \n[Authority:— Establishment Division‘s O.M No. 7/5/2014-T-V dated 29-12-2016]. \n \n9.1 \nProforma Promotions \n \nThe Ministries and Divisions as well as Attached Departments and Subordinate \nOffices, have, in the past, been ordering proforma promotions (also called promotions in \nabsentia) of persons serving on deputation on foreign service, or in ex-cadre posts as a matter \nof course on the sole ground that the deputationist had been approved for promotions by the \nD.P.C. of the parent department and a person junior to him had been promoted.  This has \nresulted in the deputationists serving away from their parent department or cadre for unduly \nlong periods as such persons not only enjoy better emoluments while on deputation but also \nfeel secure that their interests are being fully protected in their own department. \n \n2.  \nThe intention underlying ‗proforma promotions‘ is to protect the interests of \nthe government servant only in circumstances where the government servant is required to \nserve away from his parent cadre because of a definite requirement of public interest and not \nmerely to suit his own interest.  Normally, therefore, a deputationist, as soon as he becomes \ndue for promotion should be required to revert to his parent department or cadre so that he is \npromoted to the next higher post for which he may have been declared fit.  In case an offer of \npromotion is made to him and he declines to revert, he may be allowed to remain in the \noutside post on the clear understanding that he will not ask for ‗proforma promotion‘.  Only \nin exceptional cases where the borrowing department or organization expresses its inability \nto spare the officer, and the head of the parent department records in writing why he \nconsiders it necessary to keep the government servant on deputation in the ex-cadre \nappointment, may proforma promotions be made.  Even in such cases, the period for which \nthe officer is allowed to continue to remain on deputation, with the benefit of proforma \npromotion, should be judiciously fixed so that the officer reverts to his cadre and is appointed \nto the post for which he has been approved for promotion, as early as possible.  Such period \nshould not normally exceed 6 months.  All cases where ‗proforma promotions‘ are allowed \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 697 \n \n \nfor a period exceeding 6 months should be reported to the Establishment Division with full \njustification. \n \n3.  \nThe Ministries/Divisions are also advised that in future whenever they send \nan officer or member of the staff on deputation to an ex-cadre post, or on foreign service, \nthey should settle in advance the period of deputation with the borrowing office/organization \non the expiry of which the government servant should revert to his parent cadre.  While \nselecting persons for deputation, care should also be taken not to depute officers who would \nsoon be coming up or promotion to the next rank in their own cadre and may have to be \nre-called. In the majority of cases, officers and staff are sent on deputation on their \napplication or request.  They should be warned that in case they fall due for promotion, they \nwill have to revert to their parent cadre and they will not be allowed promotions in absentia. \n \n4.  \nThe above instructions do not apply to senior appointments in international \norganizations such as the United Nations, the R.C.D. Sectt., etc. to which officers are \nnominated by government having regard to their qualifications, experience and suitability.  \nIn such cases, it may be presumed that the services of the officer have been placed on \ndeputation with the foreign organization in the public interest, and ‗proforma promotion‘ \nwhen called for, may be made. \n[Authority:– Estt. Div.‘s O.M. No. 1/28/71-D.II, dated 29-7-1971]. \n \n9.2 \nConsideration for Promotion  \nof a Person on Transfer to  \nAnother Office \n \nA permanent ministerial government servant, who is temporarily transferred \nfrom one office to another in the public interest, should be considered for promotion to a \nhigher BPS in his parent office as and when a vacancy occurs in the higher BPS and if he \nis selected for promotion in accordance with the relevant rules, he should be appointed \nproforma to the higher BPS so that when he reverts to his parent office he can count, for \nseniority and increments in the higher BPS, the period for which he remained on \ndeputation.  No monetary benefit in respect of his proforma promotion in the parent \noffice shall be allowed to him while he is on deputation.  Proforma promotion in such \ncases should be made with effect from a date determined in accordance with the ‗next \nbelow rule and not from any earlier date. \n[Authority:– Finance Division‘s O.M. No. F.1.(5)-RI-(R.W.P.)/62, dated 21-4-1962]. \n \n9.3 \nProforma Promotions –  \nReview of Cases \n \nThe question has been raised whether the instructions issued in the \nEstablishment Division Office Memorandum No. 1/28/71-D. II, dated 29th  July, 1971 \nregarding proforma promotion apply also to past cases where proforma promotions had \nalready been made prior to the issue of these instructions. The Ministries and Divisions \n                                                          \n Or the successor organization i.e. E.C.O. \n\nPage - 698                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nare advised to review all such cases.  If the officer had been allowed to proceed on \ndeputation for a specific period, he should be requested to revert to the parent department \non expiry of that period. In case no period was specified, the parent department should \nexamine the propriety of re-calling the officer to the parent cadre as it is not \nadministratively desirable that officers and staff should remain away from their parent \ncadre for unduly long period, say more than 3 years in the case of gazetted officers and 5 \nyears in the case of non-gazetted staff. However, if in the case of a particular department \nthe number involved is large, the recall of the deputationist should be judiciously \nstaggered so that no large scale reversions are caused in the parent office consequent on \nthe re-call of the deputationists. Priority in re-call should be given to those who have been \nallowed proforma promotion in the parent cadre. Where, however, the borrowing \ndepartments are prepared to confirm such officers and staff on their own establishment \n(provided this is admissible in accordance with the recruitment rules applicable to the post) \nand the officer or staff is also willing to be so absorbed, reversion to parent cadre may not be \ninsisted upon. \n[Authority:– Estt. Division‘s O.M.No.1(28)/71-D.II, dated 28-3-1972]. \n \n9.4 \nReversion of Deputationists to Parent Departments \n \nCases have come to the notice of the Establishment Division where officers \nwhose services were obtained on deputation for a specific period were not returned by the \nborrowing department when the parent department asked for their reversion.  Attention in \nthis regard is invited to the Establishment Division‘s O.M.No.1(28)/ 71-D.II, dated the \n28th March, 1972, wherein it was laid down that officers obtained on deputation should be \nreverted to their parent department on the expiry of the period of deputation.  It was \nfurther laid down therein that the period of deputation should normally be 3 years in the \ncase of officers in BPS 16 and above 5 years in the case of staff in BPS 15 and below. \n \n2. \nIn the interest of efficient administration, it is reiterated that the above \nmentioned instructions should be followed rigidly and the deputationists reverted to their \nparent department on the expiry of the period of deputation unless the intention is to \npermanently absorb the deputationist in the cadre or department where he is serving on \ndeputation and the recruitment rules for the post provide for such a course.  In such cases, \nthe consent of the deputationist to the suspension or termination of lien on his permanent \npost in the parent department, as well as the agreement of the parent department, should \nbe obtained. With the completion of these formalities the deputationist will be treated as \nregular member of the establishment of the borrowing department. \n \n3. \nWhere, however, it is not intended to permanently absorb the deputationist \nin the borrowing department the deputationist must not be allowed to remain away from \nhis parent cadre for unduly protected period; he should be reverted to the parent \ndepartment on expiry of the period of deputation as originally fixed.  If the borrowing \ndepartment needs the services of another officer having the qualifications or experience \npossessed by the deputationist, a request should be made to the lending department to \ndepute some other officer in his place possessing the same qualifications or experience as \nfar as possible.  The borrowing department in no case should insist on retaining a \nparticular individual beyond the original period of deputation. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 699 \n \n \n \n4. \nAll Ministries, Divisions and Departments are requested to examine the \ncases of deputationists with them and take necessary action in the light of the above \ninstructions.  If relaxation of these orders is required in any individual case, it may be \nreferred to Establishment Division with full justification. \n[Authority:– Estt. Div.‘s O.M.No.1(28)/75-D.II, dated 6-3-1975]. \n9.5  \nRevised Guidelines for the FR-17(I) Committee/High \nLevel Committee to Consider the Cases of Proforma  \nPromotion on the Basis of Antedated Seniority \nPart-I  Rule Provisions \n \nThe F.R.17(I) reads as under:- \nF.R.17(I) subject to any exceptions specifically made in these rules and to the \nprovisions of sub-rule (2), an officer shall begin to draw the pay and \nallowances attached to his tenure of a post with effect from the date when he \nassumes the duties of that post and shall cease to draw them as soon as he \nceases to discharge those duties. \n[Provided that the appointing authority, may if satisfied that a civil servant \nwho was entitled to be promoted from a particular date was, for no fault of \nhis own, wrongfully prevented from rendering service to the Federation in \nthe higher post, direct that such civil servant shall be paid the arrears of pay \nand allowances of such higher post through proforma promotion or up-\ngradation arising from the antedated fixation of his seniority]. \nPart-II  Relevant Committee/TORs \n \n2. \nA Committee was constituted vide Finance Division‘s (Regulation Wing) \nO.M.No.F.3(I)R-2/94 dated 28-05-2001 to examine the claims under proviso to FR-17 and \nto advise the Appointing Authority (s) in decision making. The revised composition of the \nJunior Level Committee on FR-17(1) is as follows:— \n \nJoint Secretary (Regs), \n \n \n \n \nFinance Division   \n \n \n \nChairman \n \n \nJoint Secretary (Regs), \n \n \n \n \n \nEstablishment Division \n \n \n \nMember \n \n \nA  BS-20 officer  of Law, Justice \n \nand Human Rights Division to be \n \n \n \n \nnominated by the Law Secretary.  \n \n \nMember \n \n \n\nPage - 700                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \nJoint Secretary of the Ministry/Division \n \n \nconcerned. [also for the organizations \n \nunder the administrative control].  \n \n \nCo-opted Member \n \n \nDeputy Secretary (Regulations) \n \n \n \nFinance Division  \n \n \n \nSecretary \n \n \n3. \nA High Level Committee was also constituted vide Finance Division \n(Regulation \nWing) \nO.M. \nNo.3(1)R-2/94-1029-(Pt) \ndated \n10-12-2010 \nto \nabove \nrecommendations for cases in the respect of Civil Servants in BS-20 and above under proviso \nto FR-17(I). The revised composition of the High Level FR-17(I) Committee is as under:- \n \nSecretary, Finance Division \n \n \nChairman \n \nSecretary, Establishment Division \n \n \nMember \n \nSecretary, Cabinet Division  \n \n \nMember \n \nSecretary, Law, Justice & Human \n \n \n \nRights Division \n  \n \n \n \nMember \n \nAdditional Secretary-I, \n \nEstablishment Division \n \n \n \nMember \n \nSecretary of the Ministry/Division \n \n \n \nConcerned.  \n \n \n \n \nCo-opted Member \n \nAdditional Secretary (Regulations),  \n \n \nFinance Division   \n \n \n \nMember/Secretary \n \n4. \nThe mandate of the Committee is as under:— \n(b) \nThe Junior Level Committee on FR-17(1) headed by Joint Secretary \n(Regs.) Finance Division shall also make initial scrutiny in cases of \ncivil employees in BPS-20 and above and submit its report to the \nabove High Level Committee for firming up of its recommendations. \n(i) \nThe recommendations of High Level Committee shall be \nsubmitted to the appointing authority i.e. Prime Minister for \napproval. \n(ii) \nThe Junior Level Committee on FR-17(1) headed by Joint \nSecretary (Regs.) Finance Division shall continue to consider/ \nrecommend cases in respect of civil servants in BPS-19 and \nbelow. \nPart-III Types of cases not to be considered by the  \nFR-17(I) committee(s) \n \n5. \nThe Committee(s) shall refer the following types of cases to the respective \nDPC/Selection Board for consultation before consideration by the Committee:— \n(a) \nA Civil Servant who has not yet been recommended for promotion to higher \npost by respective Selection Board/ Committee except the cases of retired \ncivil servants who could not be considered for promotion for no fault of their \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 701 \n \n \nown and retired on attaining the age of superannuation. \n(b) \nA Civil Servant requesting for proforma promotion in Service Cadre to \nwhich he/she does not belong. \n(c) \nA Civil Servant who had been superseded on the recommendation of \nrespective DPC/Selection Board and approved by Competent Authority and \nthe said supersession is still intact. \n(d) \nA Civil Servant requesting for proforma promotion on the ex-cadre posts \nhe/she was not nominated for mandatory training but his/her authority was \nnominated at the relevant point of time and such nominations for training \npertains to period beyond one year. \n(e) \nThe Civil Servants who were superseded on the recommendations of \nrespective Selection Board/Committee for the recorded reasons having been \napproved by the Competent Authority.    \n \nPart-IV Types of Cases to be Considered by the  \nFR-17(I) Committee(s) \n \n6. \nThe respective Committee shall consider the cases of Civil Servants for \nproforma promotion to the next higher post in their own cadre or service/group who have \nbeen granted antedated seniority within the meaning of proviso below FR-17:— \n(a) \nA Civil Servant who was deferred for any of the reason indicated in the \npromotion policy but subsequently it is found that the said reason was \nwrongfully mention. For instance Mr. ‗A‘ was deferred for the reasons that \nhe had not undergone the prescribed training or passed departmental \nexamination. Subsequently it came to notice that he had undergone the \nmandatory training or passed the departmental examination but the training \nevaluation report or result of examination could not be submitted to the \nrespective Selection Board/Committee at the relevant point of time.  \n \n(a)  \n(i) \nCases of retired civil servants who could not be considered for \npromotion for no fault of their own and retired on attaining the age of \nsuperannuation.  \n(b) \nA Civil Servant who was not superseded previously on the recommendations \nof the respective DPC/Selection Board duly approved by Competent \nAuthority but his/her claim has arisen for any other reason.  \n(c) \nA Civil Servant recommended by respective Selection Board/ Committee for \nsupersession and the recommendations were approved by Competent \nAuthority provided that the said supersession has been converted into \ndeferment for reasons, what so ever, either by Count of Law or Competent \nAuthority. \n(d) \nA Civil Servant who was not recommended initially for promotion to higher \npost by the respective DPC/Selection Board as his/her score was below the \nminimum threshold for various reasons including.  \n(i) \nnon-inclusion of additional marks for serving in training institutions.  \n(ii) \nnon-inclusion of marks for any PER in the PER score. \n(iii) non-inclusion of marks of the Selection Board. \n\nPage - 702                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(iv) wrong deletion of marks on account of penalty/adverse remarks etc. \n(v) \nany other reason deemed by the Committee to be a reason for wrongful \nprevention to hold higher post.  \n \n(e) \nThe cases at (d) above to be considered if the respective DPC/Selection \nBoard subsequently took note of said omission(s) and had recommended \nsuch Civil Servant for promotion to higher post.  \n    \n (f) \nThe FR-17 Committees shall not consider the cases beyond the scope of  \nFR-17. \n[Authority:—Finance Division‘s O.M.No.4(6)Imp/FR-17/2013-277 dated 18-09-2015]. \n \n9.6 \nPromotion on Temporary/Regular Basis \n \nAt times, Establishment Division receives proposals for regularising the promotion \nof those promoted earlier against deputation, leave, etc. vacancies, on the grounds that \nregular vacancy has since occurred. \n \n2.  \nThe matter has been considered in the Establishment Division in light of the \nprovisions of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973, read \nwith the Promotion Policy covering promotion upto BPS 21. It is clarified that an officer \nrecommended \nfor \npromotion \non \ntemporary \nbasis \nby \nthe \nCentral \nSelection \nBoard/Departmental Promotion Committee and approved by the competent authority is \nliable to reversion to lower post in case the higher post is subsequently either abolished or \nceases to exist or its original incumbent joins back. However, if a temporarily promoted \nofficer continues working against the higher post without any break and, in the \nmeanwhile, a regular vacancy in the cadre becomes available, no fresh clearance of the \nCentral Selection Board/DPC and approval of the competent authority is required for his \npromotion to higher post on regular basis. The officer will, therefore, be deemed to have \nbeen promoted on regular basis with effect from the date of occurrence of the vacancy on \nregular basis in the cadre, subject to the following conditions:- \n(a) \nNo disciplinary/criminal proceedings have been initiated against him/her \nduring the period from the date of temporary promotion till the occurrence of \nvacancy on regular basis. \n(b) \nHis/her up-to-date service record would form the basis for assessing fitness \nfor promotion on regular basis i.e. quantified score should not be less than \nminimum threshold prescribed for the purpose. \n[Authority:– Estt. Div.‘s O.M.No.30/2/90-CP-3, dated 18-2-1997]. \nCLARIFICATION \n \nRefer to Establishment Division‘s O.M. No.30/2/90-CP-3 dated 18-02-1997 \nwhich inter alia provided for regularizing the promotion of officers who were earlier \npromoted against deputation, leave etc vacancies on the ground that regular vacancy has \noccurred subject to satisfaction of the conditions prescribed under the above referred O.M. A \nnumber of references are received in the Establishment Division regarding clarification for \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 703 \n \n \nextending the applicability of this O.M. to the cases of initial appointments made against \ntemporary vacancies. \n \n2. \nThe matter was considered in the Establishment Division and it has been \ndecided to extend the applicability of instructions contained in the above referred O.M. dated \n18-02-1997 to cases of initial appointment as well subject to the following conditions:— \n(i) \nThe initial appointment against the temporary vacancy is made in the manner \nprescribed for appointment against regular vacancy duly observing \nregional/provincial quota and qualification & experience prescribed in the \nRecruitment Rules of the post concerned.  \n(ii) \nThe incumbent has continuously worked on the temporary vacancy during \nthe period from appointment to the occurrence of the regular vacancy. \n(iii) No disciplinary/criminal proceedings have been initiated against him/her \nduring the said period.  \n(iv) His/her up-to-date service record would form the basis for assessing fitness \nfor the continuation of subject appointment. \n[Authority:- Establishment Division‘s O.M No.30/2/90-CP-3/R-2 dated 14-04-2014]. \n \n9.7 \nPromotion of an Officer/ \nOfficial During LPR \n \nA question has arisen whether an officer/official who is on LPR can be \nconsidered for promotion against a higher post or otherwise. \n \n2.  \nThe matter has been considered and the view held is that LPR is one of the \ntypes of leave to which a government servant is entitled. As he continues to be a \ngovernment servant and can be called even for duty, he can, therefore, be considered for \npromotion against a higher post during LPR. \n \n3.  \nAll Ministries/Divisions are requested to bring these instructions to the notice \nof all concerned. \n[Authority:– Estt. Division‘s O.M.No.10/62/98-R.2, dated 26-6-1998]. \n \n9.8 \nBar against Promotion of Ad-Hoc Appointees \n \nThe following further instructions are issued for regulating ad-hoc appointments:— \n \n(i) \nPersons appointed on ad-hoc basis should possess the required \nqualifications and experience prescribed for posts. \n \n(ii) \nPersons appointed on an ad-hoc basis should not be promoted to higher \nposts. \n[Authority:– Estt. Division‘s O.M.No.3/29/70-D.III, dated 7-1-1971]. \n \n \n \n\nPage - 704                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nIII. TRAINING  \nA. National School of Public Policy Rules  \nSl.No.10 \nNational School of Public Policy Rules,2017 \n \nS.R.O. 126(I)/2017.— In exercise of the powers conferred by section 16A of the \nNational School of Public Policy‘ Ordinance, 2002 (XCIX of 2002), the Federal \nGovernment is pleased to make the following rules, namely:— \n \n1. \nShort title and commencement.—(l) These rules may be called the \nNational School of Public Policy Rules, 2017. \n \n(2) \nThey shall come into force at once. \n \n2. \nDefinitions.—(1) In these rules, unless there is anything repugnant in the \nsubject or context.— \n(a) \n―Chairman‖ means the Chairman of the Board; \n(b) \n―employee‖ means a person appointed in the School on regular basis, but \ndoes not include the persons posted on deputation or appointed on contract \nbasis or on work charge basis; \n(c) \n―Government‖ means the Federal Government; \n(d) \n―Ordinance‖ means the National School of Public Policy Ordinance, 2002 \n(XCIX of 2002); \n(e) \n―regulations‖ means the regulations made under the Ordinance; and \n(f) \n―rules‖ Means the National School of Public Policy Rules, 2017. \n(g) \n―Schedule‖ means the schedule to these rules. \n \n(2) \nAll other words and expressions used but not defined herein shall have the \nsame meaning as are assigned to them in the Ordinance. \n \n3. \nBusiness of the Board.—(1) The Board may meet as and when required \nbut it shall meet at least twice in a year.  \n \n(2) \nHalf of the total membership of the Board shall constitute the quorum for \na meeting of the Board.  \n \n(3) \nThe decisions of the Board shall be taken by majority of its members \npresent and, in case of a tie, the Chairman shall have a casting vote.  \n \n(4) \nAll orders and decisions of the Board shall be reduced in writing. \n \n4. \nRemoval of a member other than an ex-officio member of the \nBoard.—(1) The Prime Minister, either on the basis of his own information or on \nreceiving a complaint, for removal of a member other than an ex-officio member, may \ndirect the matter to be enquired into by any BS-22 officer. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 705 \n \n \n \n(2) \nIn case of physical or mental disability of a member, other than an ex-\nofficio member, he shall be examined by a medical board constituted by the concerned \nDivision on request of Establishment Division. The medical board shall after examination \nmake recommendations for retention or otherwise of the member.  \n \n(3) \nThe Prime Minister may decide, in light of the recommendations of the \ninquiry held under sub-rule (1) or report of the medical board under sub-rule (2), to \nremove from office the member. \n \n5. \nResignation.— (1) A member other than an ex-officio member or Rector, \nmay resign his office by writing under his hand addressed to the Prime Minister.  \n \n(2) \nThe resignation shall not become effective unless it is accepted by the \nPrime Minister and the member or, as the case may be, the Rector shall not absent \nhimself till acceptance of resignation.  \n \n6. \nRector.—(1) The Rector of the School shall be appointed on contract \nbasis for a non-extendable term of four years subject to provisions of the Ordinance and \nterms and conditions and eligibility criteria as laid down in the Schedule.  \n \n(2) \nThe Rector shall be the principal academic and administrative officer of \nthe School and shall be responsible for proper implementation of the decisions of the \nBoard and for the execution of the programmes of the School in accordance with the \nOrdinance and rules and regulations made thereunder. \n \n (3) The Board shall finalize a panel of at least three candidates for \nappointment as Rector, subject to provisions of the Ordinance and the rules and \nregulations made thereunder.  \n \n(4) \nAt any time when office of the Rector is vacant, or the Rector is unable to \nperform his functions for one reason or the other, the charge of vacant post shall be \n.entrusted to any suitable officer with the approval of appointing authority.  \n \n(5) \nSubject to the provisions of the Ordinance and rules and regulations made \nthereunder, the Rector shall exercise and perform such other powers and functions as may \nbe determined by the Board.  \n \n7. \nRemoval of Rector.—(1) The Prime Minister, either on the basis of his \nown information or on receiving a complaint for removal of the Rector, may desire the \nmatter to be enquired into by any BS-22 officer.  \n \n(2) \nIn case of physical, or mental disability, the Rector shall be examined by a \nmedical board constituted by the concerned Division on the request of Establishment \nDivision. The medical board after due examination shall make appropriate recommenda-\ntions for retention or otherwise of the Rector. \n\nPage - 706                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n \n(3) \nThe Prime Minister may decide, in light of the recommendations of the \ninquiry held under sub-rule (1) or report of the medical board under sub-rule (2), to \nremove from office the Rector. \n \n8. \nDirecting staff.—(1) The directing staff of the School shall be posted by \nthe competent authority through the selection committee constituted under rule 9, from \namongst the regularly appointed officers belonging to the federally constituted \noccupational groups or services against fifty percent of the posts in management pay \nscales as specified in the Schedule.  \n \n(2) \nThe remaining fifty percent posts shall be filled through initial \nappointment in management pay scales through the selection committee constituted under \nrule 9, from amongst the persons from private sector or academia as specified in the Schedule \nduly observing regional and provincial and other quotas prescribed by the Government.  \n \n(3) \nThe Rector shall designate one of the directing staff as the Chief Instructor. \n \n(4) \nThe directing staff shall perform such functions and duties as may be \nassigned to them by the Chief Instructor. \n \n(5) \nOn coming of these Rules into force, all existing incumbent Directing \nStaff shall have to go through the selection process under Rule 9, and •shall continue to \nperform functions under existing terms and conditions till their selection under these rules. \n \n(6) \nService as directing staff shall be counted towards regular service to the \nextent of officers selected from regularly appointed officers belonging to the federally \nconstituted occupational groups or services. \n \n(7) \nThe pension contribution of the officers of federally constituted \noccupational groups and services posted in the School under sub-rule (1) shall be made \nby the School.  \n \n9. \nSelection committee.—The following shall be selection committee to \nmake recommendations, for appointment or posting of the directing staff, to the Prime \nMinister through the Establishment Division.— \n \n(a) \nSecretary, Cabinet Division  \nChairman  \n \n(b) \nSecretary, Establishment Division  \nMember  \n \n(c) \nSecretary Finance \nMember  \n \n(d) \nTwo members of the Board nominated by  \nMember/s  \n \n \nthe Prime Minister  \n \n(e) \nRector \n \n \n \n \n        Member/Secretary \n \n10. \nRepeal.—The National School of Public Policy Service Regulations, \n2014 are hereby repealed to the extent of these rules but the repeal thereof shall not affect \nany action or anything done or suffered thereunder. \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 707 \n \n \nSchedule \n[Rule 8 (1),(9) & 9(2)] \n \nSl. \nNo. \nName \nPost \nPay Scale \nQualification & \nExperience \nMethod of \nAppointment \nAppointing \nAuthority \nAge Limit \n(1) \n(2) \n(3) \n(4) \n(5) \n(6) \n(7) \n1. \nRector \nRs. one million per \nmonth plus a staff \ncar with driver and \nmedical \nfacilities \nunder MP-I scale \n(a) \nThe \ncandidate \nshould be a serving or \nretired civil servant in \nBS-22 or equivalent.  \n(b) The tenure of the \npost shall be a non-\nextendable term of four \nyears or till attaining \nthe age of sixty-five \nyears, \nwhichever \nis \nearlier. \nInitial \nappoint-\nment \nor \nthe \nappointment of \nserving \nBS-22 \nofficer \nPrime \nMinister \n \n \n \n65 \n2. \nDirecting \nStaff for \nNMC \nMP-I \nInitial appointment \n(a) Ph.D or M. Phil \nDegree \nin \nPublic \nPolicy, \nEconomics, \nFinance, \nManagem-\nent, Public Administ-\nration, \nHRM \nLaw, \nStrategic and Security \nStudies, \nHistory, \nPolitical \nScience, \nInternational Relations \nor \nother \nrelevant \nsubjects \nof \nSocial \nSciences from HEC \nrecognized institution.   \n \n \n(b) 22 years Research \n/Training/Teaching \nexperience in recog-\nnized \ntraining/ \nteaching/research \ninstitution \nFor Serving Civil \nServants  \n \n22 years professional \nexperience in public \nsector in BS-17 and \nabove or equivalent \nwith \nNMC \nor \nNS&WC qualified. \n50% \nthrough \ninitial \nappoint-\nment and 50% \nby . appointment \nof serving civil \nservants \nPrime \nMinister \n40-55 years \nfor \ninitial \nappointment \nNo age limit \nfor serving \ncivil \nservants  \nappointed \nunder Rule \n8(1) \n3. \nDirecting \nStaff for \nSMC \nMP-I for the Chief \nInstructor and MP-\nII for all others \nInitial appointment \n(a) M. Phil or 1st Class \nMaster‘s \nDegree \nin \nPublic \nPolicy, \nEconomics, \nFinance, \nManagement, \n‗Public \nAdministration, HRM, \nLaw, \nStrategic \nand \nSecurity \nStudies, \nHistory, \nPolitical \nScience, \nInternational \n50% \nthrough \ninitial \nappoint-\nment and 50% \nby  appointment \nof serving civil \nservants \nPrime \nMinister \n35-50 years \nfor \ninitial \nappointment \nNo age limit \nfor serving \ncivil serva-\nnts appoint-\nted \nunder \nRule 8 (1) \n\nPage - 708                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSl. \nNo. \nName \nPost \nPay Scale \nQualification & \nExperience \nMethod of \nAppointment \nAppointing \nAuthority \nAge Limit \n(1) \n(2) \n(3) \n(4) \n(5) \n(6) \n(7) \nRelations \nor \nother \nrelevant \nsubjects \nof \nSocial Sciences from \nHEC \nrecognized \ninstitution. \n \n(b) 17 years Research \nTraining / Teaching \nexperience in recogni-\nzed training / teaching \n/ research institution. \n \nFor Serving Civil \nServants  \n \n17 years professional \nexperience in public \nSector in BS-17 and \nabove or equivalent \nwith SMC qualified. \n4. \nDirecting \nStaff for \nMCMC \nMP-II for Chief \nInstructor and MP-\nIII for all others \nDirect Recruitment \n(a) 1st  Class  Master‘s \nDegree in Public Racy; \nEconomics, \nFinance, \nManagement, \nPublic \nAdministration, \nHRM, \nLaw, Strategic and Secu-\nrity, Studies, History, \nPolitical Science, Inter-\nnational \nRelations \nor \nother relevant subjects of \nSocial Sciences \nfrom \nHEC \nrecognized \ninstitution. \n(b) 12 years Research / \nTraining/Teaching \nexperience in recogni-\nzed training/ teaching \n/research institution.  \nFor \nServing \nCivil \nServants \n12 years professional \nexperience in public \nsector in BS-17 and \nabove \nor \nequivalent \nwith MCMC qualified. \n50% through \ninitial \nappointment \nand 50% by \nappointment \nof \nserving \ncivil servants. \n \nPrime \nMinister \n30-45 years \nfor \ninitial \nappointment \nNo age limit \nfor serving \ncivil serva-\nnts appoint-\nted \nunder \nRule 8 (1) \n[Authority.— Establishment Division‘s S.R.O No. 126(I)/2017 dated 28-02-2017] \n \n \n11.1 \nPromotion Related Capacity Building of  \nCivil Servants in BPS 17 to BPS 19 of  \nVarious Occupational Groups/Services \n \nIn order to ensure an optimum development of human resources available to the \ngovernment, it is imperative that a continuous process of capacity building is so \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 709 \n \n \nengineered that training becomes a regular, mandatory requirement, directly linked to \nvertical growth of civil servants.  In this context, the Chief Executive of Pakistan was \npleased to decide that officers be trained in regular, short courses to equip them with \nskills and expertise relevant to their job. It has, therefore, been decided by the \ngovernment that:– \n(a) \nCivil servants prospectively appointed to all Occupational Groups/ \nServices be required to undergo twelve days of short training course, each \nyear after completing the initial common and specialized training \nprogrammes, in a pre-determined progressive mix of skills and concept \ncourses; \n(b) \nSpecial focus will be given in Public Finance, Budget Preparation, \nAccounts etc., in addition to the relevant courses of each Occupational \nGroup. Sample lists of which are annexed; \n(c) \nOfficers presently serving in BPS 17 to BPS 19 be required to undergo \ntwelve days of training, starting year, 2002 [till the year of their \nconsideration for promotion to the next higher BPS]; and  \n(d) \nPromotion to BPS 18, BPS 19 and BPS 20 be conditional, amongst other \ncriteria, to an assessment of satisfactory participation in these courses. \n \nA sample list of short courses in skills and concepts development identified in \nconsultation with various Ministries/ Divisions/Departments is annexed. All the \nadministrative Ministries/ Divisions/Departments controlling the regularly constituted \nOccupational Groups, except Ministry of Foreign Affairs (in whose case policy would be \nannounced later) are requested to arrange short training courses for their officers serving \nin BPS 17 to BPS 19, every year. \n[Authority.–Establishment Division‘s O.M.No.1/6/2002-CP.II, dated 5-4-2002]. \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Now Prime Minister. \n Add ‗and service‘ \n\nPage - 710                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(Annex 1) \n \n1.   COMMERCE AND TRADE GROUP \n \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \na) \nBasis for International Trade \nb) \nInternational Marketing \nOne week \nForeign Trade Institute of \nPakistan (FTIP) \n2. \na) \nTrade Policies \nb) \nTrade Strategies \nOne week \nForeign Trade Institute of \nPakistan (FTIP) \n3. \na) \nNational Trade Laws and \nInstitution \nb) \nInternational Trade Laws and \nInstitutions \n-do- \n-do- \n4. \na)      Marketing Management \nb)      Marketing Research \nc)      Integration Marketing/Planning      \n \nExecution \n-do- \n-do- \n5. \nProducts Development \n-do- \n-do- \n6. \na) \nPromotion of Trade and \nInvestment \nb) \nManaging Trade Fairs/Exhibitions \nabroad for Trade promotion \nc) \nPost fairs follow-up & Analysis \n12 days \n-do- \n7. \nOrganization Role and Functions of \nWTO and its Implications on \nPakistan‘s Trade and Investment \n-do- \nFTIP/IBA \n8. \nAny other subject considered relevant by \nthe controlling Division/Agency \nDuration not \nmore than 12 \ndays \n \n \n2.   CUSTOMS AND EXCISE GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nCustoms laws and procedures \nOne week \nDirectorate of Customs & Excise & \nSales Tax Karachi/Lahore/ Islamabad \nand other training institutes where the \nfacility of training is available. \n                                                          \n World Trade Organization. \n Institute of Business Administration. \n Now Pakistan Customs Service. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 711 \n \n \n2. \nLevy and Assessment of duties/taxes, \nExemption, Repayments, \nWarehousing, Transit and \nTransshipment \n-do- \n \n3. \nImport & Export Policies and \nProcedures and Concepts related to \nInternational Trade. \n-do- \n \n4. \nSales Tax Laws & procedure \n-do- \n \n5. \nPrevention of Smuggling, Search, \nSeizure & arrest-Inquiries and \nInvestigations \n-do- \n \n6. \nCentral Excise Law and procedure \n-do- \n \n7. \nFinancial Accounting for Tax \nOfficers \n-do- \n \n8. \nCustoms Baggage Rules \n-do- \n \n9. \nBasic Investigation Techniques \n-do- \n \n10. \nAny other subject considered \nrelevant by the controlling \nDivision/Agency \nDuration not \nmore than 12 \ndays \n \n \n \n3.   PAKISTAN ADMINISTRATIVE SERVICE  \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nDevelopment Planning/Plan \nformulation, Planning Machinery \nin Pakistan \nOne week \nCivil Services Academy NIMs, any other \nTraining Institutes where the facility of \nTraining is available. \n2. \nFeasibility Study, Project \nPreparation, Implementation \nMonitoring and Evaluation \n-do- \n \n3. \nPublic Finance & Finance \nManagement \n-do- \n \n4. \nPublic Income, its Sources, Effects \nof Taxation on Production & \nDistribution \n-do- \n \n5. \nPublic Expenditure, Objects & \nClassification, Effects of Public \nExpenditure on Production & \nDistribution \n-do- \n \n                                                          \n District Management Group renamed as ― Pakistan Administrative Service‖ vide Estt. Div.‘s O.M.No. \n6/3/2012 CP-II dated 21-05-2012.  \n\nPage - 712                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSl. No. \nTraining Course \nDuration \nTraining Institute \n6. \nPublic Debts General \nCharacteristics \n-do- \n \n7. \nPrinciples of Audit & Role of \nPublic Accounts Committee \n3 days \n \n8. \nPublic Administration, Sector \nManagement and concept of \nPublic Governors \n-do- \n \n9. \nDecision Making \n-do- \n \n10. \nDevolution Plan \n-do- \n \n11. \nDistrict Tehsil Administration \n-do- \n \n12. \nLocal Government and Rural \nDevelopment \n-do- \n \n13. \nRole of NGO in Development \n-do- \n \n14. \nAny other subject considered \nrelevant by the controlling \nDivision/Agency \nDuration not \nmore than 12 \ndays \n \n \n4.    ECONOMISTS AND PLANNERS GROUP \n \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nCourse on Macro Economic Planning \n12 days \nPIDE* \n2. \nCourse on Employment Income and \nResource Mobilization \n-do- \nPakistan Manpower Institute (PMI) \n3. \nCourse on Human Resource \nManagement \n-do- \n-do- \n4. \nGeneral Course on Management \n-do- \nPakistan Planning & Management \nInstitute (PPMI) \n5. \nCourse on Balance of Payments \n-do- \n*PIDE \n6. \nCourse on Debt Management \n-do- \n*PIDE \n7. \nAny other subject considered relevant \nby the controlling Division/Agency \nDuration not \nmore than 12 \ndays \n \n \n                                                          \n* Pakistan Institute of Development Economics. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 713 \n \n \n5.  INLAND REVENUE SERVICE \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nIncome Tax Law \nOne week \nDirectorate of Training and Research \n(Income Tax), Lahore \n2. \nInvestigative Techniques and \nCommercial Practices \n-do- \n-do- \n3. \nAccountancy, Book Keeping and \nAuditing \n-do- \n-do- \n4. \nKnowledge of Computers/ \nInformation Technology \n-do- \n-do- \n5. \nAdvance Management Programme \n12 days \nPakistan Institute of Management \nKarachi/Lahore \n6. \nFinancial Management Course \nOne week \n-do- \n7. \nSkills in Administrative Matters \nOne week \nPakistan \nInstitute \nof \nManagement \nKarachi/Lahore \n8. \nStreamlining Administrative \nProcedure and Paperwork \n-do- \n-do- \n9. \nCourse in Financial Management for \nDDOs or Equivalent Rank \n-do- \nNIM, Karachi \n10. \nFinance and Accounting for non \nFinancial Executives \n-do- \nPakistan \nInstitute \nof \nManagement, \nLahore/Karachi \n11. \nAny other subject considered \nrelevant by the controlling \nDivision/Agency \nDuration not \nmore than 12 \ndays \n \n6.    INFORMATION GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nDuties of Press Officers Abroad \nOne week \nInformation Service Academy, PTV \nAcademy or any other Training Institute \nwhere the facility of Training is \navailable. \n2. \nProjecting Kashmir Abroad \nOne week \n \n3. \nConflict Resolution \nOne week \n \n4. \nMass Communication As Agent of \nSocio-Cultural Change \n3 days \n \n5. \nInternational Media and Dealing \nwith Foreign Correspondents \n3 days \n \n6. \nPublicity, Public Relations and \nInternational Relations \nOne week \n \n                                                          \n  Income Tax Group renamed as Inland Revenue Service. \n Drawing and Disbursing Officer. See for reference ‗A Hand Book for Drawing & Disbursing Officers‘, \n \nPPARC, Management Services Wing, Establishment Division. \n\nPage - 714                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSl. No. \nTraining Course \nDuration \nTraining Institute \n7. \nMedia Diplomacy and New World \nOrder \nOne week \n \n8. \nInternational News Agencies and \ntheir Role in World Politics \nOne week \n \n9. \nAny other subject considered \nrelevant by the controlling \nDivision/Agency \nDuration not \nmore than 12 \ndays \n \n \n7.   MILITARY LANDS & CANTONMENTS GROUP \n \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nCantonment Act, 1924 \nOne week \nNIMs, CSA* or any other training \ninstitute where the facility of training is \navailable. \n2. \nCantonment Property Rules \n-do- \n \n3. \nCantonment Servants Rules, 1955 \n-do- \n \n4. \nCantonment Election Petition Rules \n1997 \n-do- \n \n5. \nAdministration & Management of \nGovernment Land Inside and Outside \nCantonment \n-do- \n \n6. \nAcquisition & Requisitioning of Land \nor Property for the purpose of \nFederation \n-do- \n \n7. \nResumption, Requisitioning Sale of \nProperty for Defence Services \n-do- \n \n8. \nAny other subject considered relevant \nby the controlling Division/Agency \nDuration \nnot more \nthan 12 \ndays \n \n8.   OFFICE MANAGEMENT GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nFinancial Management \nOne Week \nSTI**, PCB***, NIM, PIM@ or any \nother Training Institute where the \nfacility is available. \n2. \nCash Management \n-do- \n \n3. \nOffice Management \n-do- \n \n4. \nStress Management \n3 days \n \n5. \nTime Management \n3 days \n \n6. \nBudgeting & Financial Control \nOne week \n \n                                                          \n*Civil Services Academy. \n** Secretariat Training Institute. \n*** Pakistan Computer Bureau. \n@ Pakistan Institute of Management. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 715 \n \n \n7. \nCommunication Skills \n-do- \n \n8. \nLegal drafting \n-do- \n \n9. \nService Rules \n12 days \n \n10. \nAny other subject considered relevant \nby the controlling Division/Agency \nDuration \nnot more \nthan 12 \ndays \n \n9.  *PAKISTAN AUDIT & ACCOUNTS SERVICE \nSl. No. \nTraining Course \nDuration \nTraining Institute \nI. \nACCOUNTING \n \n \n \n1. \nIntroduction to Chart of \nClassification \n3 days \nAudit & Accounts, Training \nInstitutes, Lahore, Islamabad, \nPeshawar, Karachi & Railways \nAccounts Academy, Quetta. \n \n2. \nCompilation of Monthly & Annual \nAccounts \n-do- \n \n \n3. \nReconciliation of Accounts \n-do- \n \n \n4. \nAppropriation and Finance \nAccounts \n-do- \n \nII. \nAUDIT \n \n \n \n1. \nValue for Money Audit \n3 days \n \n \n2. \nIssue in Managing Performance \nAudit \n2 days \n \n \n3. \nINTOSAL Auditing Standards \n-do- \n \n \n4. \nStage of Development of Project \n-do- \n \n \n5. \nPlanning for Performance Audit \n-do- \n \n \n6. \nAudit Execution \n5 days \n \n \n7. \nFinancial Analysis \n2 days \n \n \n8. \nAudit of Programme \n-do- \n \n \n9. \nCertification Audit \n6 days \n \n \n10. \nEvaluation of Internal Controls \n-do- \n \n \n11. \nReport Writing \n2 days \n \n \n12. \nReporting Reviewing Concept & \nPractical \n-do- \n \n \n13. \nAudit of Revenue Receipts \n3 days \n \n \n14. \nAny other subject considered \nRelevant by the controlling \nDivision/Agency  \nDuring not \nmore than 12 \ndays \n \n                                                          \n* Renamed vide Establishment Division OM No. 1/17/92-CP.II, dated 10.12.2002. \n\nPage - 716                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n10.   POLICE SERVICE OF PAKISTAN \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nCrisis Management \n3 days \nNational Police Academy, or any \nother \nTraining \nInstitute \nwhere \nfacility of training is available. \n2. \nTraffic Management & Road Safety \n3 days \n \n3. \nRelation with Prosecution & Prison \nAdministration \n3 days \n \n4. \nUsage of Information Technology in \nPolicing Welfare \n3 days \n \n5. \nVarious Systems of Policing \nOne week \n \n6. \nPolicing by Objectives \n3 days \n \n7. \nCrime Scene Management/Major \nDisorder(s) \n3 days \n \n8. \nModern Concepts and Methods of \nPatrolling \n3 days \n \n9. \nInterviewing & Interrogating Skills \n3 days \n \n10. \nPreparation & Scrutiny of Challans \n3 days \n \n11. \nMonitoring of Bails, Acquittals and \nConviction in Important Cases \nOne week \n \n12. \nNative & Scope of Criminology, Modern \nTheories of Crime \nOne week \n \n13. \nWhite Collar Crime & Penology* \nOne week \n \n14. \nAny other subject considered relevant by \nthe controlling Ministry/Division/ Agency \nDuration not \nmore than 12 \ndays \n \n11.   POSTAL GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nBudgeting & Financial Management \nOne week \nPostal Staff College or any other \ntraining institute where the training \nfacility is available. \n2. \nLabour Management Relations \n-do- \n \n3. \nPost Office Costing Studies \n-do- \n \n4. \nPostal Management \n-do- \n \n5. \nPostal Statistics \n-do- \n \n6. \nEstablishment of Special Services with \nreference to \n-do- \n \n                                                          \n* The study of punishment in relation to crime; the management of prisons [Chambers 20th Century Dictionary, \n1981]. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 717 \n \n \n(a)  State of Existing Services \n(b)  Competition with Courier Services \n7. \nImportance of Post – Socio-Economic \nDevelopment \n-do- \n \n8. \nAny other subject considered relevant by  \ncontrolling Division/Agency \nDuration not \nmore than 12 \ndays \n \n12.   RAILWAYS (COMMERCIAL AND TRANSPORTATION) GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nProject Management \nOne week \nPIM*/LUMS**, \nor \nany \nother \ntraining institute where the training \nfacility is available. \n2. \nPresentation Skills for Management \nOne week \n \n3. \nPreparation of Marketing Plan \nOne week \n \n4. \nDevelopment Marketing Skills \nOne week \n \n5. \nManagement Course for Junior \nExecutives \nOne week \n \n6. \nFinancial Management for Non-\nFinancial Management \nOne week \n \n7. \nAny other subject considered relevant by \nthe controlling Division/Agency \nDuration not \nmore than \n12 days \n \n13.   SECRETARIAT GROUP \nSl. No. \nTraining Course \nDuration \nTraining Institute \n1. \nRules/Laws Applicable to Civil Servants \n(Module-I) \nOne week \nSecretariat \nTraining \nInstitute/ \nNIM/CSA \nor \nany \nother \nTraining \nInstitute \nwhere \nthe \nfacility is available. \n2. \nRules/Laws Applicable to Civil Servants \n(Module-II) \nOne week \n \n3. \nEconomy of Pakistan \nOne week \n \n4. \nPreparation of Development Schemes \nOne week \n \n5. \nProject Appraisal, Formulation & \nMonitoring \nOne week \n \n6. \nInternational Relations \nOne week \n \n7. \nHuman Resource Management \nOne week \n \n8. \nManagement Information System \nOne week \n \n9. \nLegal Drafting \nOne week \n \n10. \nFinancial Management & Budgeting \nOne week \n \n11. \nDecision Making \nOne week \n \n12. \nAny other subject considered relevant by \nthe controlling Division/Agency \nDuration not \nmore than 12 \ndays \n \n \n \n                                                          \n*Pakistan Institute of Management. \n**Lahore University of Management Services. \n National Institute of Public Administration; Civil Services Academy. \n\nPage - 718                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n(ANNEX-2) \n \n \nSHORT COURSES FOR CONCEPT DEVELOPMENT FOR OFFICERS  \nIN BPS 18 AND 19 OF ALL GROUPS/SERVICES \n \nSl. No. \nTraining Course \nDuration \nTraining Institution \n1. \nReconciliation of Accounts \n3 days \nAudit & Accounts Training Institute, \nKarachi/ \nLahore/Islamabad/Peshawar, \nRailways Accounts Academy Quetta. \n2. \nFinancial Analysis \n2 days \n-do- \n3. \nPlanning for Performance Audit \n2 days \n-do- \n4. \nCommunication Skills \n3 days \nP.I.M, NIM \n5. \nI.T & E.Govt. \nOne week \nP.C.B, NIMs, PASC \n6. \nHuman Resource Management \nOne week \nNIM/STI \n7. \nIntroduction of Customs Laws \n3 days \nDirectorate of Customs & Excise & Sales \nTax \n8. \nSales Tax & Procedure \n3 days \n-do- \n9. \nCentral Excise Laws \n3 days \n-do- \n10. \nImport & Export Policies \n3 days \n-do- \n11. \nTotal Quality Management \n3 days \nCSA/NIMs/PIM \n12. \nDevolution Plan \n3 days \n-do- \n13. \nLocal Government & \nDevelopment \n3 days \n-do- \n14. \nProblem Solving & Decision- \nMaking \n3 days \nCSA/NIMs/PIM \n15. \nMacro Economic Planning \n3 days \nPIDE \n16. \nBasic Income Tax Laws \n3 days \nDirectorate of Training (Income Tax \nLahore) \n17. \nMass Communication \nOne week \nInformation Academy \n18. \nMedia Diplomacy & New World \nOrder \nOne week \n-do- \n19. \nFinancial Management \nOne week \nNIM, CSA,STI \n20. \nOffice Management \nOne week \nInformation Academy. \n21. \nLegal Drafting \nOne week \n-do- \n22. \nPreparation of Budget \nOne week \n-do- \n23. \nStress Management \nOne week \nNIM/CSA/PIM \n24. \nCrisis Management \nOne week \nNational Police Academy, CSA, NIMs \n25. \nLabour Management \nOne week \nNILAT Karachi \n26. \nMarketing Skills \nOne week \nPIM, Karachi/NIM \n27. \nCivil Servants Act and (APT*) \nRules \nOne week \nSTI/NIMs \n                                                          \n* Civil Servants (Appointment, Promotion and Transfer) Rules, 1973. Hence APT. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 719 \n \n \nSl. No. \nTraining Course \nDuration \nTraining Institution \n28. \nEfficiency & Discipline Rules & \nRemoval from Service (Special \nPowers) Ordinance 2000 \nOne week \n-do- \n29. \nPreparation of Development \nSchemes \nOne week \nNIMs/PIDE \n30. \nProject Appraisal, Formulation & \nMonitoring \nOne week \nNIMs/PIDE \n31. \nManagement Information System \nOne week \nNIM/PASC \n32. \nInternational Relations \nOne week \nCSA/Staff College FSA \n33. \nInvestment Analysis & \nEconomic Management \nOne week \nPASC/NIMs/PIDE \n34. \nTraining of Trainers \nOne week \nPASC/NIMs \n35. \nEnvironmental Preservation \nOne week \nNIM/PASC \n36. \nRole of Women in Rural \nDevelopment \nOne week \nPARD/NCRD* \n37. \nRural Development \nAdministration \nOne week \nPARD/NCRD* \n38. \nInternational Economics  \nOne week \nNIMs/PIDE \n39. \nFinancial Management of \nDevelopment Projects \nOne week \n-do- \n40. \nBusiness Communication \nOne week \nPIM/NIMs \n41. \nHuman Rights \nOne week \nNIMs/STI \n42. \nPoverty & Public Policy \nOne week \nCSA/NIM/PASC/NCRD* \n43. \nPublic Relations \nOne week \nCSA/NIM/PASC \n44. \nProduction & Operation \nManagement \nOne week \n-do- \n45. \nEthics & Public Policies \nOne week \n-do- \n46. \nSocial Welfare Policies \nOne week \n-do- \n47. \nRole of NGOs in Rural \nDevelopment \nOne week \nPARD/NIM/NCRD** \n48. \nGender & Governance \nOne week \nNIMs/CSA/PASC \n49. \nCommunicating Effectively \nthrough Print Media \nOne week \nInformation Academy \n50. \nNegotiation Skills \nOne week \nNIM/PIM \n51. \nHuman Resource Planning \nOne week \nNIM/PASC \n52. \nTraining Need Assessment \nOne week \nNIM/PASC \n                                                          \n Removal from Service (Special Powers) Ordinance, 2000 has been ceased to exit. \n**National Centre for Rural Development. \n\nPage - 720                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSl. No. \nTraining Course \nDuration \nTraining Institution \n53. \nInternet Training \nOne week \nPCB/NIM/PASC \n54. \nEffective Record Management \nOne week \nSTI/NIM/PIM \n55. \nStores/Purchase Procedure \nOne week \nSTI/NIM \n56. \nTime Management \nOne week \nNIM/CSA/PIM \n57. \nConcept of ISO, 9000 \nOne week \nPIM \n58. \nTreasury Rules \nOne week \nSTI/NIMs \n59. \nGeneral Financial Rules \nOne week \nNIM/PIM \n60. \nPrinciples of Good Management \nOne week \n-do- \n61. \nInterpersonal Communication \nOne week \n-do- \n62. \nPublic Relations for Front Line \nOfficials \nOne week \n-do- \n63. \nManagement of Public Records \nOne week \n-do- \n64. \nOrganizational Behaviour \nOne week \n-do- \n65. \nGeneral Principles of Modern \nGovernment with Special \nReference to Global Capitalism \n& Role of World Bank, IMF  \nVis-à-Vis, UNO \nOne week \nNIM/CSA/PIM \n66. \nThe Genesis and Applications of \nthe Idea of Good Governance \nversus Bureaucracy \nOne week \nNIM/CSA/PIM \n67. \nHuman Resource Development \nOne week \nSTI, PIM, NIM \n68. \nInformation Technology  and \nOffice Automation \n12 days \nPCB/NIM \n69. \nManagement Concept and their \nApplication in Third World \nCountries \nOne week \nNIM/PIM \n70. \nConcept of Privatisation of Post \nMerits & De-Merits \nOne week \nPostal Staff College \n71. \nComputer Literacy/Office-2000 \nOne week \nPCB/NIM \n72. \nConstitution of Pakistan \nOne week \nNIM/CSA \n73. \nMicrosoft Office \nOne week \nPCB/NIM \n74. \nOut-look \n2 days \n-do- \n75. \nWeb-page Designing \n2 days \n-do- \n76. \nLocal Area Network (LAN) \n2 days \n-do- \n77. \nManagement Theory & Practice \nOne week \nNIM/PIM \n78. \n(a) \nFinancial Management \n(b) Information Technology, & \nE-Commerce and MIS \n6 days \n \n6 days \nFTIP/PIM/IBA \n[Note– \nThe list of above training institutions is tentative. Training may be arranged as per available \ntraining facilities at any training institutions in the relevant field at the nearest station]. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 721 \n \n \n11.2 \nCriteria for Nomination of Officers to National Management \nCollege/National Institute of Management (NIMs) \n \nRefer to the subject noted above and to state that the competent authority i.e. \nSecretary, Establishment Division has been pleased to approve the following criteria/ \nguidelines for mandatory courses i.e. Mid-Career Management Course (MCMC), Senior \nManagement Course (SMC) and National Management Course (NMC)/National Security \nand War Course (NS&WC) 2020-21 as under:— \n \n(i) \nOfficer(s) is/are in BS-18/19/20 or equivalent on regular basis. \n \n(ii) \nThe Officer(s) is/are in the promotion zone.  \n(iii) \nThe officers may be considered in order of seniority in their respective \ncadres and the officers otherwise senior to them should not be ignored.  \n(iv)   The officers who are on deputation in international organizations, may not \n be nominated. Similarly, officer posted in Pakistan‘s Missions abroad, \n except those belonging to Foreign Service of Pakistan, may also not be \n nominated.  \n(v)  The officers on long leave/EOL and are undergoing disciplinary \n proceedings may not be nominated. However, those accused officers \n whose disciplinary proceedings are pending for over one year may also be \n nominated.  \n2. \nThe following documents are also required in respect of each nominee:— \n(i) \nPanel Proforma duly filled in (Annex-I) & (Annex-II). \n(ii) \nDetailed bio-data.  \n(iii) \nCopy of valid seniority list of officer in BS-18/19/20. \n(iv) \nCertificate to the effect that no disciplinary proceedings are pending against \n \nthe nominees. However, those accused officers whose disciplinary \n \nproceedings are pending for over one year are exempted.  \n(v) \nLatest annual medical examination report in respect of nominees.  \n(vi) \nCertificate to the effect that no junior officer has been nominated for the \n \ncourse.  \n[Authority:— Establishment Division‘s O.M No. 2/4/2020-T-I (Pt) dated 25-09-2020.] \n \n \n \n \n \n \n\nPage - 722                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nANNEX-I \nCONFIDENTIAL  \n \n \n  \n \n \n \n \n      As on                    2022 \nNAME \n SERVICE/GROUP     DOMICILE     DATE OF JOINING SERVICE \n \n \n \nTraining Courses  \n \nGrade Achieved  \nPenalties if any imposed \nUnder E&D Rules Removal from Service (Special Power) Ordinance,2000. \nPosting held: \nBS-17-18 \nBS-19 \nBS-20  \n \n \nPostal/Present Address \nMobile/Office Contact No. \nEmail Address \n \n \n                                                                          Signature/Stamp of \n  \n \n \n \n           Administrative Authority \n \n \n \n \n \n \nDate of Birth \n  \n \n \n \nDate of Superannuation  \nQualification \n \nDate of Promotion \nBS-18 \n       BS-19 \n     BS-18  \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 723 \n \n \nANNEX-II \n \n1 \n2 \n3 \n4 \n5 \n6 \nNo. of \nSanctioned/duty \nposts in BS-20 \nNo. of \nOfficers \nwho have \nattended \npresently \nattending \nNMC/NDU \nNo. of \nofficers who \nhave not \nattended \nNMC/NDU \nNo. of \nsanctioned/duty \nposts in BS-21 the \ncadre/Group/Service \nNo. of \nvacancies in \nBS-21 \nlikely to \noccur in \nnext 1 year \nAny other \nrelevant \ninformation \n \n                                                                                        Signature/Stamp of \n  \n \n \n \n           Administrative Authority \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 724                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \n11.3 \nNomination of Officers of Autonomous/ \nSemi-Autonomous Bodies Equivalent to  \nBS-18, BS-19 & BS-20 for MCMC,SMC & NMC \n \nRefer to above subject and to state that it has been decided that if the Autonomous \n/Semi-Autonomous Bodies under the administrative control of Federal Government/ \nProvincial Government/AJ&K Government intend that their officers equivalent to                    \nBS-18,BS-19 & BS-20 undergo training courses like MCMC, SMC and NMC at National \nSchool of Public Policy alongwith Civil Servants, they shall be allowed, as and when these \ncourses are circulated subject to fulfillment of the prescribed criteria. The nominations of \nsuch officers should be forwarded through administrative Ministries/Divisions. \n[Authority:- Establishment Division‘s O.M. No. 8/5/2014-T-VI dated 13-05-2015]. \n \n11.4 \nAnnual Medical Examination Reports- \nFitness of a Civil Servant for Posting,  \nTraining and Retention in Service \n \nRefer to the instructions contained at paras 4.14 to 4.26 of the Booklet ― A Guide \nto Performance Evaluation,2004‖ regarding Annual Medical Examination Reports in \nrespect of the officers in BS-17 & above in the Federal Government. It has been observed \nthat the said instructions are not being complied with, therefore, it becomes difficult to \nmonitor an officer‘s health for the purpose of posting, training and retention in service. \nBesides, several cases have been observed where officers nominated for mandatory training \nfell seriously ill during training and had to be sent back without completing the training. \n \n2. \nIt is, therefore, advised that the instructions referred in pre-para may be \ncomplied with and Annual Medical Examination of every officer be ensured. As the Annual \nMedical Examination Reports are to be placed in the C.R. dossiers, copy of the Reports \nmay be forwarded to the authorities responsible for maintaining C.R. dossiers. \n \n3. \nApropos to above, it has been decided that the latest Medical Report shall \nhenceforth be a compulsory requirement at the time of nomination of officers for \nmandatory training i.e. MCMC,SMC and NMC/NDU. While sending nomination of \nofficers for mandatory training, their latest Annual Medical Examination Report may also \nbe furnished to the Establishment Division. However, the said requirement shall be \napplicable w.e.f. 1st January,2014. \n \n4. \nThe Ministries/Divisions are requested to bring the aforesaid decision of the \nCompetent Authority to the notice of all concerned including Attached Departments/Sub-\nordinate Offices under their administrative control for information and compliance. \n [Authority:— Estt. Division‘s O.M.No.10/1/2012-CP-II dated 17-07-2013] \n \n \n \n \n \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 725 \n \n \nIV.   MISCELLANEOUS INSTRUCTIONS \n \n12.1 Grant of BS-21 and BS-22 to Technical/Professional \n \n \nOfficers on Account of Meritorious Services \n \nFollowing revised criteria as approved by the Prime Minister for grant of BS-\n21/22 on the basis of meritorious service was circulated vide this Division \nO.M.No.8/1/2008-CP-V dated 25th November, 2008:— \na. \nOfficers be considered for grant of BS-21 & BS-22 on the basis of \nmeritorious service in order of seniority. \nb. \nPERs should be quantified in present and previous scales as per existing \npromotion policy and assigned a weightage of 70%. \nc. \nTraining from NIPA, Staff College and National Institute of Management \nmay be given 15% weightage. In case the training information/ \nrequirement is not relevant, overall professional competence be judged \nand notional marks be assigned on the basis of his previous record. \nd. \n22 years service in BS-17 and above for grant of BS-22 to technical and \nprofessional officers on meritorious service with the addition that the \nofficer concerned should also complete at-least two years service in a post \nin Basic Scale 21 for the said grant. \ne. \nThe Special Selection Committee shall scrutinize Significant Contribution \nof the Technical and Professional Officers in their relevant fields of \nspecialization, \nconsulting \nSecretary \nconcerned \nand \nhead \nof \nOffices/Organizations about the background, level of competence and \ngeneral reputation and allocate marks out of 15 to the officers being \nconsidered for grant of BS-21 and BS-22 on the basis of meritorious \nservices. \nf. \nMinimum threshold in this way shall be 75% Marks. \n \n2. \nIn order to prepare a Working Paper for Special Selection Committee, all \nthe Ministries/Divisions are requested to forward proposals in respect of their \nrecommendees in eight sets each for consideration for grant of BS-21 and BS-22 to \ntechnical and professional officers under their administrative control, to this Division in \naccordance with the following procedure:- \na. \nThe proposal should be submitted on the following proformae copies \nenclosed:— \ni. \nProforma-I duly signed by the Secretary of the administrative \nDivision. \nii. \nProforma-II (Panel Proforma) devised with the concurrence of \nFinance Division. \niii. \nP.E.R. Grading & Quantification Form. \nb. \nProforma-II (Panel Proforma) to be used for grant of BS-21 or BS-22 with \nappropriate modifications. \n                                                          \n Now NIM. \n\nPage - 726                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nc. \nThe proposal should include only the names of eligible officers in line with \nFinance Division O.M.No.F.2(3)-R.3/86 dated 7th April,1987 and Estt. \nDivision O.M.No.F.8/1/2008-CP-V dated 25th November, 2008. \nd. \nFollowing information/documents must also be provided:- \n(i) \nTotal number of sanctioned BS-20 technical posts in the Division. \n(ii) \nThe number of pool posts (12½ % of the total posts). \n(iii) The posts already occupied (officers in position). \n(iv) The number of pool posts actually vacant.  \n(v) \nSeniority-wise List of officers on the panel. \n(vi) Justifications for ignoring senior officers (if applicable). \n(vii) The proposed officer fulfills all the conditions enumerated in the \nannexure to this letter \n(viii) A BS-20 officer must sign the documents and furnish a certificate \nthat all the contents are verified and the proposed officers fulfill all \nthe criteria enumerated in the O.M. referred to in para 1 above. \n(ix) The category of Technical/Professional Officers as enumerated in \nPanel Proforma for Special Selection Committee is required to be \nmentioned for the nominated officer. \n(x) \nThe officer holds the technical post in the cadre concerned on \nregular basis and possesses professional/technical qualification as \nlaid down in the recruitment rules. \ne. \nThe proposals for grant of BS-21 & 22 on meritorious basis to the officers \nbelonging to autonomous/semi-autonomous bodies under their control, \nMinistries/Divisions, be processed in line with Finance Division‘s O.M. \nNo.F.2(3)-R.3/86 dated 13th October,1988 also indicating that these bodies \nhave adopted the Basic Pay Schemes including allowances and benefits. \n \n3. \nThe proposals, if any, should reach the Establishment Division within two \nweeks from the date of issue of this Office Memorandum. Incomplete proposals as well \nas those received after due date will not be included in the agenda of the meeting. \n  \n[Authority:- Establishment Division‘s O.M.No.8/2/2011-CP-5 dated 03-10-2012]. \n12.2 Clarification Regarding Revision of Policy for Grant of  \nBS-21 and BS-22 to Technical and Professional officers \non the basis of Meritorious Services \n \nThis Division‘s O.M of even number dated 25th November, 2008 on the above \nsubject regarding policy for grant of BS-21 and BS-22 to technical and professional officers \non the basis of meritorious services and to say that criteria for grant of BS-21 and BS-22 to \ntechnical and professional officers on the basis of meritorious services to the extent of length \nof service has been modified with the approval of competent authority as under:— \n \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 727 \n \n \n \nFor BS-22 \nTwenty two years service in Basic Scale 17 and above excluding the period of \nsuspension not counted as duty and extraordinary leave and has completed at least \ntwo years in a post in Basic Scale 21. \nFor BS-21 \n  \nTwenty two years service in Basic Scale 17 and above excluding the period of \nsuspension not counted as duty and extraordinary leave and has completed at least \ntwo years in a post in Basic Scale 20. \n \n2. \nThe other terms and conditions for the said grant contained in Finance \nDivision O.M No. F. 2(3)-R 3/86 dated 7th April, 1987 and Establishment Division O.M No. \n8/2/97-CP-4 dated 29th December, 2001 read with Establishment Division‘s O.M of even \nnumber dated 25th November, 2008 shall remain in force as heretofore. \n[Authority:– Estt. Division‘s O.M. No. F. 8/1/2008/CP-V dated 4-10-2012]. \n \n12.3 Grant of BS-21 to Technical and Professional  \nOfficers on Account of Meritorious Service \n  \nRefer to Finance Division‘s O.M.No.F.2(3)R-3/86 dated 07-04-1987 on the above \nsubject and to state that appointment and conditions of service of a person are required to be \ndetermined in the case of services of a Province and posts in connection with the affairs of a \nProvince by or under Act of the Provincial Assembly in terms of Article 240(b) and Article \n142(c) of the Constitution of Islamic Republic of Pakistan,1973. \n \n2. \nIn view of the above, the decision to grant a higher grade to an employee of a \nprovincial service on meritorious basis falls within the competence of the concerned \nProvincial Government and such cases do not require any order from the Federal \nGovernment, as already conveyed by Establishment Division vide their letter No.8/2/97-CP-\n5 dated 16-11-2002 (Annexure). \n \n3. \nFinance Division‘s O.M. under reference containing modalities for grant of \nBPS-21 & 22 to technical and professional officers of Provincial services may be treated to \nhave been amended to the extent as indicated at para-2 above.  \n[Authority:- Finance Division‘s O.M.No.F.3(5) R-4/2009 dated 2nd April,2015]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 728                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nANNEXURE \n \nGOVERNMENT OF PAKISTAN \nCABINET SECRETARIAT \nESTABLISHMENT DIVISION \n***** \n \nNo.8/2/97-CP-5         \n \n               Islamabad, the 16th November,2002. \n \nFrom: \n \nMr. Muhammad Wishaq, \n \n \nSection Officer (CP-5) \n \n \nTel: 9202534. \n \nTo: \n \nThe Chief Secretary, \n \n \nGovernment of Punjab, \n \n \nLahore. \n \n \n \nThe Chief Secretary, \n \n \nGovernment of Sindh, \n \n \nKarachi. \n \n \n \nThe Chief Secretary, \n \n \nGovernment of NWFP, \n \n \nPeshawar. \n \n \n \nThe Chief Secretary, \n \n \nGovernment of Baluchistan, \n \n \nQuetta. \n \nSubject:-  \nGRANT OF BS-21/22 TO THE TECHNICAL/PROFESSIONAL OFFICERS \nIN SPECIALLY MERITORIOUS CASES. \n \nDear Sir, \n \n \n \nI am directed to refer to Finance Division O.M.No.F.2(3)-R-3/86 dated 7th April,1987 \nand Establishment Division O.M.No.8/2/97-CP-5 dated 29-12-2001 the subject noted above and to say \nthat appointment and conditions of service of a person are required to be determined in the case of \nservices of a Province and posts in connection with the affairs of a Province by or under Act of the \nProvincial Assembly in terms of Article 240(b) and Article 142(c) of the Constitution of Islamic \nRepublic of Pakistan,1973. \n \n \n2. \nIn view of above, the decision to grant of higher grade to an employee of a provincial \nservice on meritorious basis falls within the competence of the concerned Provincial Government and \ncase does not require any order from the Federal Government.  \n \n \n3. \nThis issues with the approval of the competent authority. \n \n \n \n \n \n \n \n \n \n               Yours faithfully, \n \n        (MUHAMMAD WISHAQ) \n             SECTION OFFICER \n                                                          \n Now K.P.K. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 729 \n \n \nANNEXURE-I \nRef. Sl.No.12.3 \n \nPROFORMA-I  \nGOVERNMENT OF PAKISTAN \nMINISTRY OF ___________ \n \nPROFORMA FOR SUBMISSION OF PROPOSALS FOR \n GRANT OF BS-21 OR 22 TO TECHNICAL AND \n PROFESSIONAL OFFICERS \n \nS. \nNo. \nParticulars of \nPosts/officers as on \nMain \nMinistry/ \nDivision \nAttached \nDepartment \nFederal \nSubordinate \nOffices \nTotal \nColumns \n3,4&5 \n1 \n2 \n3 \n4 \n5 \n6 \ni. \nTotal number of technical/ professional \nposts sanctioned in BS-21. \n \n \n \n \nii. \nTotal number of technical/ professional \nposts sanctioned in BS-20. \n \n \n \n \niii. Total number of officers holding \ntechnical/ professional posts in BS-21 \non regular basis. \n \n \n \n \niv. Total number of officers holding \ntechnical/ professional posts in BS-20 \non regular basis. \n \n \n \n \nv. \nPool posts @ 12.5% of the total number \nof posts in BS-20 (i.e. of (ii) above). \n \n \n \n \n \nTo be signed by……………….. \n(Head of the Ministry/Division/ \nDepartment or an officer of the status   \nof a Joint Secretary BS-20  \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 730                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nANNEXURE-II \nRef. Sl.No.12.1 \n \nPROFORMA-II  \nMINISTRY OF_______________ \n \nPANEL PROFORMA FOR  \nSPECIAL SELECTION COMMITTEE  \nFOR GRANT OF BS-21/22 TO BS-20/21 TECHNICAL  \nAND PROFESSIONAL OFFICERS  \nON ACCOUNT OF MERITORIOUS SERVICES  \nAS ON _____________________ \n \nName of the officer \n \nDate of Birth \n \nDomicile \n \nSeniority No. \n \nService/Cadre to which he \nbelongs \n \nNomenclature & BS of the post held \n \nTechnical \nQualification \n& \nExperience Prescribed in the \nRecruitment Rules for the \npost. \n \nTechnical Qualification & \nExperience possessed by the officer. \nAdd as Annex-II \nif required. \nJob description of the post \nheld by the officer \n \nPerformance indicators prescribed for \nthe post. \nAdd as Annex-II \nif required.  \nThe \nachievements \nof \nthe \nofficer in specific measurable \nterms during last 03 years, \nAdd as \nAnnex-III \nif required. \nParticulars of publications. Details \nresearch papers/books authored by \nthe officer with the names of journals \nin which research papers were \npublished.  \nAdd as Annex-IV \nif required.  \nReasons for which the officer \nis to be considered as specially \nmeritorious. \nAdd as \nAnnex-V if \nrequired. \nDetails of significant contribution \nmade by the officer in his field of \nspecialization. \n \n \n \nSERVICE PARTICULARS \n \nDate of Joining \nGovernment \nService \nDate of Promotion in \nLength of Service \nEligibility for \nconsideration \nPresent \nScale    \nBS-20 \nLower Ranks \nBS-19 BS-18 \nBS-17 \nService \nIn the \nCadre \nIn Present \nScale \nTotal \n \n \n \n \n \n \n \nY \nM \nY \nM \nY \nM \n \n \n \n \n \n \n \n \nIMPORTANT APPOINTMENTS HELD IN THE PRESENT RANK \nS.No. \nPost Held \nS.No. \nPost Held \n1. \n \n2. \n \nPenalties (if any) \n \n: \n \nTraining Courses (other than \nMandatory Training, if any) \n \n: \n \nGrading of Mandatory Training at \nNIPA/SMC, if done \n \n: \n \nNUMBER OF PERS \n                                                          \n Now NIM. \n \nPhoto \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 731 \n \n \nBasic Scale \nOutstanding \nVery \nGood \nGood \nAverage \nReports \nBelow \nAverage \nAdverse Report/ \nRemarks in BS-19 \nBS-19 \n \n \n \n \n \n \nBS-20 \n \n \n \n \n \n \nAwaited \nReports (PERs) \nAdditional Information \n \n \nEFFICIENCY INDEX \nRequired \nThreshold \nScore of PERs & \nTraining Reports \n \nMarks awarded by \nSSC \nTotal \n \n \n \n \n \n \nRecommendations of Special Selection Committee \nPromoted \nDeferred \nSuperseded \n \n \n \n \n \n          Prepared by \n \n \n \n \n \nChecked by \n(Section Officer or Equivalent \n \n \n \n(Deputy Secretary or Equivalent) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 732                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nANNEXURE-III \nRef. Sl.No.12.1 \n \nPER GRADING & QUANTIFICATION FORM \n \nName: \n \nYear \nPost held \nMin/Div/ \nDeptt. \nPeriod of \nPER \nPER’S \nAssessment \nFitness for \nPromotion \n Score \n \n \n \nFrom \nTo \nBy RO \nBy CO \n \n \nPrevious Scale (BS-19/20) \n \n \n \n \n \n \n \n \n \nAggregate Score= \nPresent Scale (BS-20/21) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nCALCULATION OF SCORE \nA. PERs Quantified \nScore 60:40  \n@ 70% \nBasic Scale \nAggregate \nScore \nWeightage \nFactor \nPoints \nObtained \nPresent Scale \n \n \n \nPrevious Scale \n \n \n \ni. Additions \nii.  Deletions  \n \n \n \nTotal (A):- \n \n \n \nB. Training: \n@ 15 % \nNIPA/NMC \n \n \n \nLHR \nKAR \nQTA \nPSH \n \n \n \n \n \n \nC. Grand Total (A+B) \n \n \n \n \n \n \n \n \n \n           Prepared by  \n \n \n \n \n \nChecked by \n(Superintendent or Equivalent) \n \n \n \n \n    (Section Officer or Equivalent) \n \nCountersigned by \n(Deputy Secretary or Equivalent) \nSl.No. 13 \nKnowledge of Islamic/Pakistan Studies  \n \nThe President was pleased to direct vide CMLA Secretariat‘s directive No. 270 of \n1981 that:— \n―Various systems and methods of selection are in vogue for inducting individuals in \nthe government at different levels. At the higher level, selection is made by the \nPublic Service Commissions.  Separate criteria are prescribed for induction at each \nlevel.  In all these systems and procedures, one thing must be common, that is, \nassessment of the candidate‘s knowledge of Islamic and Pakistan Studies.  Persons \nwithout adequate knowledge of these subjects will not be considered fit for \nappointment to government jobs, irrespective of their proficiency in other fields. \nNecessary instructions will be issued; as executive orders, immediately, and \nimplementation by all concerned ensured. If an Ordinance is considered to be \n                                                          \n Now NIM. \n\n  CHAPTER-7                            ESTACODE (EDITION-2021)                               Page - 733 \n \n \nnecessary to give effect to this directive or would help to make its implementation \nmore effective, it may be prepared and submitted to me‖. \n \n2.  \nThe matter has been examined in the Establishment Division and it has been \ndecided that the existing rules give the Chairman, FPSC and the Departmental Selection \nCommittees adequate powers to prescribe the qualifications for inducting individuals in \ngovernment departments. There is, therefore, no need for any change in the rules. \n \n3. \nAll selection authorities, however, will ensure that a certain percentage of the \nmarks in any interview/examination carried out for induction of individuals into the \ngovernment service will be reserved for Islamic and Pakistan Studies. Persons scoring less \nthan pass marks in these subjects will not be considered fit for appointment to government \njobs, irrespective of their proficiency in other fields. \n [Authority:– Estt. Secretary‘s D.O. No.4/14/81-TI, dated 24-6-1981]. \nSl.No. 14 \n \nDeclining Promotion to Evade Transfer to an Unattractive Station \n \nA decision was circulated vide Establishment Division O.M. No. 1/21/76-D. II, \ndated the 18th September, 1976 (Annex) that if a senior person declines promotion to suit his \nconvenience, he should lose in seniority to the next junior person who is promoted in the \nrelevant vacancy, and that he should not be considered for promotion till after his case for \npromotion has been considered again by the Selection Board in a subsequent meeting. The \ncompetent authority may also consider the grounds on which promotion has been declined \nand, in suitable cases, may take disciplinary action (on grounds of misconduct, that is, refusal \nto obey orders to proceed on transfer to another station) where it is clear that the promotion \nhas been declined to evade transfer to an unattractive station, and may impose the penalty of \nwithholding of promotion for a specified period. \n \n2. \nIt has now been considered that the aforesaid decision is inconsistent with \nthe broad provisions of the Civil Servants Act, 1973.  The Establishment Division \n O.M. No. 1/21/76-D.II, dated 18th September, 1976 is, therefore, withdrawn with immediate \neffect.  All such cases where senior persons decline promotion to suit their convenience shall \nbe decided in future on merits of each case in consultation with Establishment Division. \n[Authority:– Estt. Division O.M.No.1/21/76-D.II(R-4), dated 9-5-1982]. \n(ANNEX) \n[Copy of Establishment Div.’s O.M. No. 1/21/76-D.II, dated the 18th September, 1976]. \n \nThe question as to how the seniority of a person who is cleared for promotion but \nwho declines promotion should be determined when he is subsequently promoted has been \nconsidered. It has been decided that if a senior person declines promotion to suit his \nconvenience, he should lose in seniority to the next junior person who is promoted in the \nrelevant vacancy, and that he should not be considered for promotion till after his case for \npromotion has been considered again by the Selection Board in a subsequent meeting. The \ncompetent authority may also consider the grounds on which promotion has been declined \nand, in suitable cases, may take disciplinary action (on grounds of misconduct that is, refusal \nto obey orders to proceed on transfer to another station) where it is clear that the promotion \nhas been declined to evade transfer to an unattractive station, and may impose the penalty of \nwithholding of promotion for a specified period. \n\nPage - 734                             ESTACODE (EDITION-2021)                               CHAPTER-7                   \n \n \nSl.No.15 \nDiscontinuation of use of the Term ―Competent Authority‖  \n \nThe Prime Minister has directed that the words ―competent authority‖ frequently \nused in official notifications and correspondence should be discontinued with immediate \neffect. Use of the term ―competent authority‖ creates ambiguity and uncertainty. The \nauthority passing the order should be clearly specified in notification/orders/correspondence \nwherever such a reference is required.  \n[Authority:— Cabinet Division‘s Circular No. 36/Cab/2002 dated 26-11-2002] \n \n____________________________ \n\nCHAPTER 8 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nCONDUCT, EFFICIENCY AND DISCIPLINE \n(735 - 736) \n \n\n CHAPTER-8                           ESTACODE (EDITION-2021)                           Page-737 \n \n \nChapter 8 \nConduct, Efficiency & Discipline \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n  \nI.   CONDUCT \n \n \n \n1.1 \nGovernment Servants (Conduct) Rules, 1964 .............................\n743-753 \n \n1.2 \nDelegation of Powers to Secretaries to Government  under the \nGovernment Servants (Conduct) Rules, 1964 ................................\n753 \n \n1.3 \nDelegation of Powers to Secretaries to Government of Pakistan \n– Heads of Departments .................................................................\n753 \n \n1.4 \nInterpretation of the term \"Government\" as Defined in the \nGovernment Servants (Conduct) Rules, 1964 ................................\n753-754 \n \n1.5 \nProcedure for the Acceptance and Disposal of Gifts ......................\n754-757 \n \n2.1 \nBar Against Demanding Dowry and Acceptance of Gifts on \nOccasions of Marriages ................................................................\n757-758 \n \n2.2 \nBar Against Acceptance of Gratification by Grade 1-3 \nEmployees on Occasions of Eid etc. from Public ...........................\n758 \n \n2.3 \nAcceptance of Foreign Trips Sponsored by Commercial Firms .....\n758-759 \n \n2.4 \nAcceptance of Foreign Awards by Government Servants ..............\n759 \n \n2.5 \nHolding of Farewell Parties on the Occasion of Transfers of \nGovernment Servants In their Honour ............................................\n759 \n \n3.1 \nProhibition to be Chief Guests .....................................................\n760 \n \n3.2 \nRaising of Subscriptions for Functions, etc. ...................................\n760 \n \n3.3 \nRaising of Subscription for Funds – Regulatory Criteria ...............\n760-761 \n \n4.1 \nGrant of Permission for Acquisition of Property (Movable \nand Immovable) by Government Servants ..................................\n761-762 \n \n4.2 \nRevision \nof \nProforma \nfor \nPermission \nRegarding \nAcquisition/Disposal/ Construction of Moveable/ Immovable \nProperty ..........................................................................................\n762-763 \n \n4.3 \nAcquisition of Immovable Property by Government Servants \nPosted/Employed In Pakistan Missions Abroad .............................\n764 \n \n4.4 \nDeclaration of Assets Held and Acquired by Government \nServants and Corporation Employees .............................................\n765-769 \n \n5.1 \nAmendments in Government Servants (Conduct) Rules, \n1964 and Submission of Declaration of Income and Assets \nHeld \nand \nAcquired \nby \nGovernment \nServants \nand \nCorporation Employees ................................................................\n770 \n \n5.2 \nDeclaration of Assets Held and Acquired by Government \nServants for the year ending 30th June, 20__ ..................................\n771-775 \n\nPage-738                               ESTACODE (EDITION-2021)                        CHAPTER-8    \n       \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n5.3 \nQuarterly Statement Regarding Permissions Granted to the \nFederal Government Officers Under Government Servants \n(Conduct) Rules, 1964 by the Provincial Government to Buy \nand Sell Assets................................................................................\n776 \n \n6.1 \nPrivate Medical Practice by Government Servants ...................\n776 \n \n6.2 \nTransaction of Insurance Business by Government Servants .........\n777 \n \n6.3 \nPrivate Work During and After Office Hours ................................\n777 \n \n6.4 \nFuture Good Conduct of Pensioners  .............................................\n777-778 \n \n6.5 \nTaking Part in Politics by Pensioners ..................................................\n778 \n \n7.1 \nEmployment \nof \nDependent \nFamily \nMembers \nof \na  \n \nGovernment Servant in Foreign Missions in Pakistan ...............\n778 \n \n7.2 \nEngagement in Trade, Business etc. By Spouses of Government \nServants ..........................................................................................\n778-779 \n \n7.3 \nInstructions under Government Servants (Conduct) Rules, 1964 \nRegarding Procedure for Engaging in Private Business, Trade \nand Consultancy Work ...................................................................\n779 \n \n7.4 \nUse of Social Media by Government Servants  \n780-781 \n \n7.5 \nMembership of Private Associations Connected  with Social \nWork ...............................................................................................\n782 \n \n7.6 \nAssociation with Private Trusts, Foundations, etc. .........................\n782 \n \n7.7 \nProsecution of Studies by Government Servants in Educational \nInstitutions ......................................................................................\n782 \n \n7.8 \nAppearing at an Examination as Private Candidates by \nGovernment Servants .....................................................................\n782-783 \n \n8.1 \nBar Against Naming of Institutions, Projects, Roads, Streets \n \n etc. in the Country after the Names of Government \n \nServants .........................................................................................\n783-784 \n \n8.2 \nParticipation in Foreign Cultural Associations or Organizations ...\n784 \n \n8.3 \nMembership of Foreign Cultural Associations/ Organizations ......\n784 \n \n9.1 \nMembership of British Library ...................................................\n784 \n \n9.2 \nUnauthorized Communication of Official Documents or \nInformation .......................................................................................\n785 \n \n10.1 Premature Leakage of Information to the Press/Media .............\n785 \n \n10.2 Instructions under Government Servants (Conduct) Rules,1964 \nRegarding Procedure for Participating in Electronic, Print and \nSocial Media Platforms ..................................................................\n786 \n \n10.3 Consultation with Principal Information Officer for Projection \nof Government Policies Programmes and Activities ......................\n786-787 \n \n10.4 Letters to Editor ..............................................................................\n787 \n\n CHAPTER-8                           ESTACODE (EDITION-2021)                           Page-739 \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n11.1 Approaches to Ministers, M.N.As. etc. for Purchase or Sale \nof Property ....................................................................................\n788 \n \n11.2 Extraneous Influence by Government Servants in Respect of \nService Matters ...............................................................................\n788 \n \n11.3 Measures to Curb Extraneous Influences by Government \nServants in Service Matters ............................................................\n789 \n \n11.4 Steps to Curb Extraneous Influences .............................................\n789 \n \n11.5 Evidence Before Committee of the National Assembly .................\n790 \n \n11.6 Clarification of Application of Instructions Regarding Radio \nBroadcasts to Employees of Autonomous Bodies ..........................\n790-791 \n \n12.1 Taking Part in Politics - Bar against Supporting Student \nAgitations ......................................................................................\n791 \n \n12.2 Action to be Taken Against Government Servants Found \nIndulging in Politics/Subversive Activities ....................................\n791-792 \n \n12.3 Bar Against Discussing Politics in Offices, Clubs, Restaurants \nand Public Places............................................................................\n792-793 \n \n13.1 Supply of Copies of Government's Orders/Instructions to \nthe Employees Associations ..........................................................\n793-794 \n \n13.2 Continuation of Service Association Other Than Those of \nServices Regularly Constituted ......................................................\n794 \n14 \nFunctioning of Service Associations .......................................................\n794 \n \n15.1 Permission to Representatives of Service Associations to \n  \nAttend Various Meetings .............................................................\n795 \n \n15.2 Grant of Interview to the Office Bearers of the Association ..........\n795 \n \n15.3 Bar Against Public Criticism of Government Action by \nAssociations etc. .............................................................................\n795 \n \n15.4 Demands of Service Associations ..................................................\n795-796 \n \n16.1 Channel of Communication Between Recognized Service \n  \nAssociations and Government .....................................................\n796 \n \n16.2 Approaching Foreign Missions and Aid-Giving Agencies By  \n \nOfficers to Secure Invitation to Visit a Foreign Country or to \n \nElicit Offers of Training Facilities .......................................................\n797 \n \n17.1 Correspondence with Foreign Missions ......................................\n797 \n \n17.2 Bar Against Security Scholarships and Invitation to Visit \nAbroad ............................................................................................\n798 \n \n18.1 Fraternisation Between Government Servants and the \n  \nForeign Missions in Pakistan .......................................................\n798-799 \n \n18.2 Indulging in Critical Remarks Against Ministers ...........................\n799 \n \n19.1 Government Servants (Marriage with Foreign Nationals) \n  \nRules, 1962 ................................................................................................\n800-803 \n\nPage-740                               ESTACODE (EDITION-2021)                        CHAPTER-8    \n       \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n19.2 Marriage or Promise of Marriage with Foreign National \n(Except Indian) to be Considered `Misconduct' .............................\n803 \n \n19.3 Observance of Government Servants (Marriage with Foreign \nNationals) Rules, 1962 and Guidelines ..........................................\n803 \n \n19.4 Bar Against Making Requests for Ex-Post Facto Approval for \nMarriages with Foreign Nationals ..................................................\n804 \n \n19.5 Prohibition of Wasteful Expenditure on Marriages ........................\n804 \n  \nII.  EFFICIENCY AND DISCIPLINE \n \n \n20.1 Civil Servants (Efficiency & Discipline) Rules, 2020 .................\n805-815 \n \n20.2 Disciplinary \nProceedings \nunder \nGovernment \nServants \n(Efficiency and Discipline) Rules, 1973 against Accused \nGovernment Servants: Furnishing of Case Material .......................\n815-816 \n \n20.3 Applicability \nof \nthe \nDisciplinary \nProceedings \nagainst \nDismissed, Removed or Compulsorily Retired Civil Servants .......\n816 \n \n21.1 Procedure for Obtaining Orders of the President or Prime \nMinister in Disciplinary Cases .......................................................\n816-817 \n \n21.2 Appointment of an Inquiry Officer Under the Government \nServants (Efficiency and Discipline) Rules, 1973 ..........................\n817-818 \n \n22.1 Need of Keeping the Provisions of FR-29 in View While \nImposing the Penalty Under Rule 4(c) of the Civil Servants \n(Efficiency and Discipline) Rules,2020 ........................................\n818 \n \n22.2 Disciplinary Procedure to be Followed in Cases Where No \nInquiry Officer/ Committee is Appointed .......................................\n818-819 \n \n22.3 Requirement to Issue a Fresh Show Cause Notice if the Penalty \nImposed \nUnder \nGovernment \nServants \n(Efficiency \nand \nDiscipline) Rules, 1973, or Proposed to be Imposed is Greater \nthan that Specified in the Show Cause Notice, or is Proposed to \nbe Enhanced by the Appellate Authority ........................................\n819-820 \n \n23.1 Publication of Notices in the Newspapers ...................................\n820-821 \n \n23.2 Publication of Charge Sheet or Show Cause Notice in \nNewspaper ......................................................................................\n821-822 \n \n24.1 Leaving Station by Government Servants under Suspension ....\n822 \n \n24.2 Bar Against Use of Government Stationery and Service Postage \nStamps by Accused Government Servants in Disciplinary \nProceedings ....................................................................................\n823 \n \n25.1 Filling Up of Suspension Vacancies .............................................\n823 \n \n25.2 Termination of Services of Temporary Government Servants \nunder Suspension ...........................................................................\n823-825 \n \n25.3 Bar \nAgainst \nMentioning \nof \nUnfinalised \nDepartmental \nProceedings in Confidential Reports ..............................................\n825-826 \n \n26.1 T.A. Admissible to Witnesses and Accused Government \n  \nServant Summoned by an Inquiry Officer ..................................\n826 \n\n CHAPTER-8                           ESTACODE (EDITION-2021)                           Page-741 \n \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n26.2 Admissibility of TA to Witness in Disciplinary Cases ...................\n826-827 \n \n26.3 Admissibility of TA to Government Servants under Suspension \n827 \n \n26.4 Framing of an Additional Charge During Currency of the  \nDisciplinary Proceedings ................................................................\n827 \n \n27.1 Scope of Departmental Proceedings Under the Efficiency  \n \nand Discipline Rules in Cases Referred to the Courts ...............\n827-828 \n \n27.2 Quick Disposal of Disciplinary Proceedings Pending Against \nGovernment Servants Who are About to Superannuate .................\n829 \n \n27.3 Censure, Reprimand and Warning ..................................................\n829 \n \n28.1 Participation of Government Servants in Drinking Parties .......\n830 \n \n28.2 Officers' Duty to Watch Conduct of their Subordinates .................\n830 \n \n28.3 Responsibility of Head of Department for Corruption in \nDepartment .....................................................................................\n830-831 \n \n28.4 Loss of Security Passes to be Treated as 'Misconduct' ...................\n831-832 \n \n28.5 Use \nof \nIntemperate \nand \nInappropriate \nLanguage \nin \nRepresentations and Petitions of Government Servants  ................\n832 \n \n28.6 Grant of Leave to Government Servants Compulsorily Retired \nfrom Service under the Government Servants (Efficiency and \nDiscipline) Rules ............................................................................\n832 \n \n28.7 Grant of Arrears of Pay and Allowances to Government \nServants for Period of Absence from Duty, On Re-Instatement \nas a Result of Court's Decisions .....................................................\n833 \n \n28.8 Reinstatement of Government Servants on Court Decision and \nFunctions of Enquiry Committee....................................................\n833-835 \n \n28.9 Grant of Arrears of Pay and Allowances to Government \nServants for Period of Absence from Duty, on Reinstatement as \na Result of Court’s Decision ...........................................................\n836 \n \n29.1 Committals to Prison - [CSR 194] ...............................................\n836 \n \n29.2 Detention of Government Servants Under Public Safety Acts .......\n836-837 \n \n29.3 Clarification Regarding Detention of Government Servants  \nUnder Public Safety Act .................................................................\n837 \n \n29.4 Removal  From  Service as  a  Result  of  Conviction in Court \nof  Law ...........................................................................................\n838 \n30 \nStrictures Passed by Courts Against Government Servants ................\n839 \n \n31.1 False or Forged Information About Educational Qualifica- \ntions and Age and Pakistan Penal Code ......................................\n839-840 \n \n31.2 Anti-Corruption Measures – Government Servants to Disclose \nTheir Assets/Severe Disciplinary Action For Indulging in \nCorrupt Practices ............................................................................\n840 \n \n32.1 Responsibility of Head of Department for Corruption \n  \nwithin Area of  his Administrative Jurisdiction..............................\n840-841 \n\nPage-742                               ESTACODE (EDITION-2021)                        CHAPTER-8    \n       \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \n32.2 Co-operation with Investigating Officers of the Federal \nInvestigating Agency ......................................................................\n841 \n \n32.3 Instructions \nRegarding \nInvestigations \nby \nthe \nFederal \nInvestigation Agency into Cases of Bribery and Corruption ..........\n841-845 \n \n33.1 The Federal Investigation Agency, Act 1974 (Act VIII of \n1975) ..............................................................................................\n845-850 \n \n33.2 Setting up of Anti-Corruption Council at the Centre to Deal \nwith Cases of Class I Officers.........................................................\n851-852 \n \n33.3 Correspondence with the F.I.A .......................................................\n852 \n34 \nNational Accountability Ordinance No. XVIII of 1999 .......................\n853-893 \n \n35.1 Queries About Review Exercise ..................................................\n894 \n \n35.2 Clarification Regarding Option of Seeking Pre-mature  \nRetirement ......................................................................................\n894-895 \n \n35.3 Implications of Release of a Government Servant under Section  \n25 of Ordinance No. XVIII of 1999 for Disciplinary \nProceedings ....................................................................................\n895-896 \n36 \nEmployment/Re-employment of Persons Penalized Under the \nGovernment Servants (Efficiency and Discipline) Rules, 1973 and \nthe Removal from Service (Special Powers) Ordinance, 2000 .............\n896 \n \n \n \n———————— \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 743 \n \n \nCHAPTER 8 \nCONDUCT, EFFICIENCY AND DISCIPLINE \nI.   CONDUCT \n \n1.1 \nGovernment Servants (Conduct) Rules, 1964 \n \nIn exercise of the powers conferred by paragraph (a) of clause (2) of Article 178 \nand clause (1) of Article 179 of the Constitution and of all powers enabling him in that \nbehalf, the President is pleased to make the following rules, namely:— \nTHE GOVERNMENT SERVANTS (CONDUCT) \nRULES, 1964 \n \n1. \nShort title and commencement.— (1) These rules may be called the \nGovernment Servants (Conduct) Rules, 1964. \n \n(2) They shall come into force at once. \n \n2. \nExtent of application.— These rules apply to every person, whether on duty \nor on leave, within or without Pakistan, serving in a civil capacity in connection with the \naffairs of the **Centre and to the members of an All-Pakistan Service during their \nemployment under the Provincial Governments or while on deputation with any other \nGovernment, agency, institution or authority: \n \nProvided that the Central Government may, by a notification in the official \nGazette, exempt any class of Government servants from the operation of all or any of these \nrules. \n \n3. \nDefinitions.— (1) In these rules, unless there is anything repugnant in the \nsubject or context,— \n(a) \n―Government‖ means the **Central Government and in respect of officers of \nan All-Pakistan Service serving in a Province, the Provincial Government; \n(b) \n―Government servant‖ means a person to whom these rules apply; and \n(c) \n―member of a Government servant‘s family‖ includes- \n (i) \nhis wife, child or step-child, whether residing with the Government \nservant or not; and \n                         \n Constitution, 1962. Ref. Chapter, 1, Vol. I, Article 241 of the Constitution, 1973 provides that all rules and \norders in force before the commencing day shall, so far as consistent with the provisions of the constitution, \ncontinue in force and may be amended from time to time by the Federal Government. Hence section 25 (2) of \nCivil Servants Act, 1973. \n Federal \n\nPage - 744            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n(ii) \nany other relative of the Government servant or his wife, when residing \nwith and wholly dependent upon the Government servant, but does not \ninclude a wife legally separated from the Government servant, or a \nchild or step-child who is no longer in any way dependent upon him, or \nof whose custody the Government servant has been deprived by law. \n \n(2) \nReference to a wife in clause (c) of sub-rule (1) shall be construed as \nreferences to a husband where the Government servant is a woman. \n \n4. \nRepeal of previous Conduct Rules.—The Government Servants Conduct \nRules made under section 96-B of the Government of India Act, 1919, and the Secretary of \nState‘s Services (Conduct) Rules, 1942, made under sections 247(1), 250 and 269 of the \nGovernment of India Act, 1935, in so far as they applied to the persons to whom these rules \napply, are hereby repealed, but such repeal shall not affect anything duly done or suffered \nunder those rules. \n \n[5. Gifts.—(1) Save as otherwise provided in this rule, no Government servant \nshall, except with the previous sanction of the Government, accept, or permit any member of \nhis family to accept, from any person any gift the receipt of which will place him under any \nform of official obligation to the donor. If, however, due to very exceptional reasons, a gift \ncannot be refused, the same may, under intimation to the Cabinet Division, be kept for \nofficial use in the Department or Organisation in which he is working]. \n \n(2) \nIf any question arises whether receipt of a gift places a Government servant \nunder any form of official obligation to the donor, the decision of the Government thereon \nshall be final. \n \n(3) \nIf any gift is offered by the head or representative of a foreign State, the \nGovernment servant concerned should attempt to avoid acceptance of such a gift, if he can \ndo so without giving offence. If, however, he cannot do so, he shall accept the gift and shall \nreport its receipt to the Cabinet Division for orders as to its disposal. \n \n (4) Government servants are prohibited from receiving gift of any kind for their \nperson or for members of their families from diplomats, consular and other foreign \nGovernment representatives or their employees who are stationed in Pakistan.  \nIf, however, due to very exceptional reasons, a gift cannot be refused, it should invariably be \ndeposited in the ‗Toshakhana‘. \n \n(5)  Government servants, except those belonging to BPS 1 to 4, are prohibited \nfrom accepting cash awards offered by the visiting foreign dignitaries. In case, however, it \nbecomes impossible to refuse without causing offence to the visiting dignitary, the amount \nmay be accepted and immediately deposited in the Treasury under the proper head of \naccount. \n \n(6) \nThe responsibility for reporting the receipt of a gift shall devolve on the \nindividual recipient. All gifts received by a Government servant, irrespective of their prices, \n                         \n Subs vide Estt. Div.‘s Notification No.807(I)/79, dated 12-9-1979. \nNote.- Rule 5 may be read in conjunctions with the instructions contained in the Cabinet Division O.M. No. \n8/5/2017-TK, dated 18-12-2018 at Sl.No. 1.5. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 745 \n \n \nmust be reported to the ‗Toshakhana‘ in the Cabinet Division. However, the responsibility \nfor reporting to the Cabinet Division receipt of gifts, including the names of recipients, from \nforeign dignitaries or delegations who come to Pakistan or when Pakistani dignitaries or \ndelegations go abroad, shall lie with the Chief of protocol or his representative in the former \ncase, and with the Ambassador concerned in the latter case. In the case of foreign delegat-\nions or visiting dignitaries with whom the Chief of Protocol is not associated, the Ministry \nsponsoring the visit shall be responsible to supply the details of gifts, if received, and the list \nof recipients to the Cabinet Division and the Ministry of Foreign Affairs. \n \n(7) The value of gifts shall be assessed by the Cabinet Division and the monetary \nlimits up to which and the condition subject to which, the gifts may be allowed to be retained \nby the recipient shall be as follows:- \n(a) \ngifts valued upto Rs. 1,000 may be allowed to be retained by the recipient; \n(b) \ngifts valued between Rs. 1,000 and 5,000 may be allowed to be retained by a \nrecipient on his paying 25% of the value of the gift in excess of Rs. 1,000; \nand  \n(c) \ngifts of value exceeding Rs. 5,000 may be allowed to be retained by a \nrecipient on his paying 25% of so much of the value as exceeds Rs. 1,000 but \ndoes not exceed Rs. 5,000 and 15% of so much of the value as exceeds Rs. \n5,000]. \n \n6. \nAcceptance of foreign awards.— No Government servant shall, except \nwith the approval of the President, accept a foreign award, title or decoration. \n \nExplanation.— For the purposes of this rule, the expression ―approval of the \nPresident‖ means prior approval in ordinary cases and ex-post-facto approval in special \ncases where sufficient time is not available for obtaining prior approval. \n \n7. \nPublic demonstrations in honour of Government Servants.— (1) No \nGovernment servant shall encourage meetings to be held in his honour or presentation of \naddress of which the main purpose is to praise him. \n \n(2)  Notwithstanding anything contained in sub-rule(1)— \n(a) \na Government servant may, with the previous permission of his next \nhigher officer, take part in the raising of funds to be expended for any \npublic or charitable purpose; \n(b) \na Government servant may take part, with the previous sanction of the \nGovernment, in the raising of funds to be expended for any public or \ncharitable object connected with the name of any other Government \nservant or a person who has recently quitted the service of the \nGovernment; \n(c) \nthe Head of a Pakistan Mission abroad, while so posted, may attend a \npublic meeting or entertainment held in his honour. \n                         \nValues given in Rule 5(7) may be read in conjunctions with the Cabinet Division‘s O.M No. 8/5/2017-TK \n dated 18-12-2018 at Sl.No. 1.5. \n\nPage - 746            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n \n(3) \nWhen a Government servant takes part in the raising of funds in accordance \nwith the provisions of clauses (a) and (b) of sub-rule (2), he shall be required to keep regular \naccounts and submit them to his next higher officer for scrutiny. \n \n(4) \nClauses (a) and (b) of sub-rule (2) shall not apply to officers of the Police \nService of Pakistan and the Pakistan Taxation Service. \n \n8. \nGift to Medical Officers.— Subject to the departmental rules governing the \nquestion, a Medical Officer may accept any gift of moderate value offered in good faith by \nany person or body of persons in recognition of his professional services. \n \n9. \nSubscriptions.— Subject to rule 7, no Government servant shall, except \nwith the previous sanction of the Government, ask for or accept or in any way participate in \nthe raising of any subscription or other pecuniary assistance in pursuance of any object \nwhatsoever. \n \n10. \nLending and Borrowing.— (1) No Government servant shall lend money \nto, or borrow money from, or place himself under any pecuniary obligation to, any person \nwithin the local limits of his authority or any person with whom he has any official dealings: \n \nProvided that the above rule shall not apply to dealings in the ordinary course of \nbusiness with a joint stock company, bank or a firm of standing. \n \n(2) \nWhen a government servant is appointed or transferred to a post of such a \nnature that a person from whom he has borrowed money or to whom he has other wise \nplaced himself under a pecuniary obligation will be subject to his official authority, or will \nreside, possess immovable property, or carry on business within the local limits of such \nauthority, he shall forthwith declare the circumstances to the Government through the usual \nchannel. \n \n(3) \nNon-gazetted Government servants shall make the declaration referred to in \nsub-rule (2) to the head of their office. \n \n(4) \nThis rule, in so far as it may be construed to relate to loans given to or taken \nfrom co-operative societies registered under the Cooperative Societies Act, 1912 (II of \n1912), or under any law for the time being in force relating to the registration of Cooperative \nSocieties, by the Government servants, shall be subject to any general or special restrictions \nor relaxations made or permitted by the Government. \n \n[11. Omitted \n \n*11-A \nOmitted] \n \n \n12. \nDeclaration of property.— (1) Every Government servant shall, at the \ntime of entering Government service, make a declaration to the Government, through the \nusual channel, of all immovable and movable properties including shares, certificates, \nsecurities, insurance policies and jewellery having a total value of **[Rs.50,000 (fifty \n                         \n Omitted vide Estt. Div.‘s Notification SRO 984(I)/2004, dated 15th December, 2004.  \n**Subs.vide Estt.Div.‘s SRO No. 846(1)/85, dated 5.9.1985 for the words Rs. 10,000/- (Ten thousand). \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 747 \n \n \nthousand rupees)] or more belonging to or held by him or a member of his family and \nsuch declaration shall,— \n(a) \nstate the district within which the property is situated. \n(b) \nshow separately individual items of jewellery exceeding [Rs. 50,000  \n(fifty thousand rupees)] in value, and  \n(c) \ngive such further information as the Government may, by general or \nspecial order, require. \n \n*(2) Every Government Servant shall submit to the Government, through the \nusual channel an annual declaration of income, assets and expenses for the financial year, \nending on 30th June, showing any increase or decrease of property as shown in the \ndeclaration under sub-rule(1) or the last annual return, as the case may be. \n \n(3) Declaration of Assets Proforma shall be opened in the concerned section \neach year and entered into the relevant database in the month of December showing any \nincrease or decrease of property as shown in the declaration under sub-rule or, as the case \nmay be, the last annual return. \n \n13. \nDisclosure of assets, immovable, movable and liquid.— A Government \nservant shall, as and when he is so required by Government by a general or special order, \nfurnish information as to his assets disclosing liquid assets and all other properties, \nimmovable and movable, including shares, certificates, insurance policies, jewellery \n*[and expenses during any period specified by such order in the form specified therein]. \n \n13-A. Assets to be made public.—The assets of all those who are paid from \nthe government exchequer shall be made public. \n \n14. \nSpeculation and investment.— (1) No Government servant shall \nspeculate in investments. For the purpose of this sub-rule, the habitual purchase and sale \nof securities of notoriously fluctuating value shall be deemed to be speculation in \ninvestments. \n \n(2) \nNo Government servant shall make, or permit any member of his family to \nmake, any investment likely to embarrass or influence him in the discharge of his official \nduties. \n \n(3) \nNo Government servant shall make any investment the value of which is \nlikely to be affected by some event of which information is available to him as a \nGovernment servant and is not equally available to the general public. \n \n(4) \n If any question arises whether a security or an investment is of the nature \nreferred to in any of the foregoing sub-rules, the decision of the Government thereon shall \nbe final. \n                         \nSubs. vide Estt. Div.‘s SRO No. 846 (1)/85, dated 5.9.1985 for the words Rs. 10,000/- (Ten thousand). \n Added vide Estt. Division‘s Notification No. SRO.225(1)/92, dated 31-03-1992. \n Inserted vide Estt. Div.‘s Notification No. S.R.O 771(I)/2012 dated 04-06-2012.  \n\nPage - 748            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n \n15. \nPromotion and Management of companies, etc.— No Government \nservant shall, except with the previous sanction of the Government, take part in the \npromotion, registration or management of any bank or company: \n \nProvided that a Government servant may, subject to the provisions of any general \nor special order of the Government, take part in the promotion, registration or management \nof a Co-operative Society registered under the Cooperative Societies Act, 1912 (II of 1912), \nor under any similar law. \n \n16. \nPrivate trade, employment or work.— (1) No Government servant shall, \nexcept with the previous sanction of the Government, engage in any trade or undertake any \nemployment or work, other than his official duties: \n \nProvided that he may, without such sanction, undertake honorary work of a \nreligious, social or charitable nature or occasional work of a literary artistic-character, \nsubject to the conditions that his official duties do not thereby suffer and that the occupation \nor undertaking does not conflict or is not inconsistent with his position or obligations as a \nGovernment servant but he shall not undertake or shall discontinue such work if so directed \nby the Government. A Government servant who has any doubt about the propriety of \nundertaking any particular work should refer the matter for the orders of the Government: \n \nProvided further that non-gazetted Government servant may, without such sanction, \nundertake a small enterprise which absorbs family labour and where he does so shall file \ndetails of the enterprise alongwith the declaration of assets. \n \n(2)  Notwithstanding anything contained in sub-rule (1), no Government servant \nshall associate himself with any private trust, foundation or similar other institution which is \nnot sponsored by the Government. \n \n(3) \n This rule does not apply to sports activities and membership of recreation \nclubs. \n \n16-A.  Subletting of residential accommodation allotted by Government.— No \nGovernment servant shall, except with the prior permission of the Head of the Department, \nsublet residential accommodation let to him by Government. \n \n16-B. Government Servant not to live beyond his means, etc.— No government \nservant shall live beyond his means or indulge in ostentation on occasions of marriage or \nother ceremonies. \n \n17.  Insolvency and habitual indebtedness.— A Government servant shall \navoid habitual indebtedness. If a government servant is adjudged or declared insolvent or if \nthe whole of that portion of his salary which is liable to attachment is frequently attached for \ndebt, has been continuously so attached for a period of two years, or is attached for a sum \nwhich, in ordinary circumstances, he cannot repay within a period of two years, he shall be \npresumed to have contravened this rule unless he proves that the insolvency or indebtedness \nis the result of circumstances which, with the exercise of ordinary diligence, he could not \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 749 \n \n \nhave foreseen or over which he had no control and has not proceeded from extravagant or \ndissipated habits. A government servant who applies to be or is adjudged or declared \ninsolvent shall forthwith report his insolvency to the Head of the Office or Department or to \nthe Secretary of the Ministry, as the case may be, in which he is employed. \n \n17-A. Intimation of involvement and conviction in a criminal case.— If a \nGovernment servant is involved as an accused in a criminal case, he shall bring the fact of \nsuch involvement or conviction, as the case may be, to the notice of the head of the Office or \nDepartment immediately or, if he is arrested and released on bail, soon after such release. \n \n18. \nUnauthorized communication of official documents or information.— \nNo Government servant shall, except in accordance with any special or general order of the \nGovernment, communicate directly or indirectly any official document or information to a \nGovernment servant unauthorized to receive it, or to a non-official person, or to the press. \n \n19. \nApproach to members of the Assemblies, etc.— No Government  servant  \nshall,  directly  or  indirectly, approach any Member of the National Assembly or a \nProvincial Assembly or any other non-official person to intervene on his behalf in any \nmatter. \n \n20. \nManagement etc. of newspapers or periodicals.— No Government \nservant shall, except with the previous sanction of the Government, own wholly or in part, or \nconduct or participate in the editing or management of, any newspaper or other periodical \npublication. \n \n21. Radio broadcasts or television programmes and communications to the \npress.— No Government servant shall, except with the previous sanction of the Government \nor any other authority empowered by it in this behalf, or in the bonafide discharge of his \nduties, participate in a radio broadcast or television programme or contribute any article or \nwrite any letter, either anonymously or in his own name or in the name of any other person \nto any newspaper or periodical: \n \nProvided that such sanction shall generally be granted if such broadcast or \ntelevision programme or such contribution or letter is not, or may not be considered likely to \njeopardize the integrity of the Government servant, the security of Pakistan or friendly \nrelations with foreign States, or to offend public order, decency or morality, or to amount to \ncontempt of court, defamation or incitement to an offence: \n \nProvided further that no such sanction shall be required if such broadcast or \ntelevision programme or such contribution or letter is of a purely literary, artistic or scientific \ncharacter. \n \n22. \nPublication of information and public speeches capable of \nembarrassing the government.— No Government servant shall, in any document \n                         \n Added vide Estt. Div.‘s Notification No. S.R.O.757(I)/78, dated 14-6-1978. \n\nPage - 750            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \npublished, or in any communication made to the press, over his own name, or in any \npublic utterance or television programme or in any radio broadcast delivered by him, \nmake any statement of fact or opinion which is capable of embarrassing the Government: \n \nProvided that technical staff (both gazetted and non-gazetted) may publish research \npapers on technical subjects, if such papers do not express views on political issues or on \nGovernment policy and do not include any information of a classified nature. \n \n22-A. \nWhere a Government Servant submits the draft of a literary, artistic or \nscientific article or book for obtaining previous sanction for its publication, he shall be \ninformed within three months of his doing so whether he has or has not such sanction and, if \nno communication is issued to him within that period, he shall be entitled to presume that the \nsanction asked for has been granted. \n \n23. \nEvidence before committees.— (1) No Government servant shall give \nevidence before a public committee except with the previous sanction of the Government. \n \n(2) \nNo Government servant giving such evidence shall criticize the policy or \ndecisions of the Central or a Provincial Government. \n \n(3) \nThis rule shall not apply to evidence given before statutory committees \nwhich have power to compel attendance and the giving of answers, not to evidence given in \njudicial inquiries. \n \n24. \nTaking part in politics and elections.— (1) No Government servant shall \ntake part in subscribe in aid of or assist in any way, any political movement in Pakistan or \nrelating to the affairs of Pakistan. \n \n(2)  No Government servant shall permit any person dependent on him for \nmaintenance or under his care or control to take part in or in any way assist, any movement \nor activity which is, or tends directly or indirectly to be, subversive of Government as by law \nestablished in Pakistan. \n \n(3)  No Government servant shall canvass or otherwise interfere or use his \ninfluence in connection with or take part in any election to a legislative body, whether in \nPakistan or elsewhere: \n \nProvided that a Government servant who is qualified to vote at such election may \nexercise his right to vote: but if he does so, he shall give no indication of the manner in \nwhich he propose to vote or has voted. \n \n***(4) No Government servant shall allow any member of his family dependent on \nhim to indulge in any political activity, including forming a political association and being its \nmember, or to act in a manner in which he himself is not permitted by sub-rule (3)  \nto act. \n                         \n Added vide Estt. Div.‘s Notification No.7/2/79-D IV, dated 10-7-1980. \n Federal. \n*** Subs. vide Estt. Div.‘s Notification No. S.R.O.993(I)/76, dated 30-9-1976. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 751 \n \n \n \n(5) \n A government servant who issues an address to electors or in any other \nmanner publicly announces himself or allows himself to be publicly announced as a \ncandidate or prospective candidate for election to a legislative body shall be deemed for the \npurpose of sub-rule (3) to take part in an election to such body. \n \n(6)  The provisions of sub-rules (3) and (5) shall, so far as may be, apply to \nelections to local authorities or bodies, save in respect of Government servants required or \npermitted by or under any law, or order of the Government, for the time being in force, to be \ncandidates at such elections. \n \n(7) \n If any question arises whether any movement or activity falls with the scope \nof this rule, the decision of the Government thereon shall be final. \n \n25. \nPropagation of sectarian creeds etc.— No Government servant shall \npropagate such sectarian creeds or take part in such sectarian controversies or indulge in \nsuch sectarian partiality and favouritism as are likely to affect his integrity in the discharge of \nhis  duties  or to embarrass the administration or create feelings of discontent or displeasure \namongst the Government servants in particular and amongst the people in general. \n \n25-A. Government servant not to express views, against ideology of \nPakistan.— No Government servant shall express views detrimental to the ideology or \nintegrity of Pakistan. \n \n[25-B. Government servant not to take part in or assist, any public \ndemonstration against Government decisions, etc.— No Government servant shall take \npart in, or in any manner assist, any public demonstration directed against a government \ndecision or policy or permit any member of his family dependent on him to do so]. \n \n26. Nepotism, favouritism and victimization, etc.— No Government servant \nshall indulge in provincialism, parochialism, favouritism, victimization and willful abuse of \noffice. \n \n27. \nVindication by Government servants of their public acts or character.— \nA Government servant may not, without the previous sanction of the Government, have \nrecourse to any court or to the press for the vindication of his public acts or character from \ndefamatory attacks. In granting sanction, the Government will ordinarily bear the cost of the \nproceedings and in other cases leave the Government servant to institute them at his own \nexpense. In the latter case, if he obtains a decision in his favour, the Government may \nreimburse him to the extent of the whole or any part of the cost. \n \nNothing in this rule limits or otherwise affects the right of a Government servant to \nvindicate his private acts or character. \n \n28. Membership of service associations.— No Government servant shall be a \nmember, representative or officer of any association  representing  or  purporting to \n                         \n Added vide Estt. Div.‘s Notification No. S.R.O. 432(1)/80, dated 27-4-1980. \n Added vide Estt. Div.‘s Notification No. S.R.O. 837(1)/83 dated 22-8-1983. \n\nPage - 752            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \nrepresent, Government servants or any class or Government servants, unless such \nassociation satisfies the following conditions, namely:— \n(a) \nMembership of the association and its office bearers shall be confined to a \ndistinct class of Government servants and shall be open to all Government \nservants of that class. \n(b) \nThe association shall not be in any way connected with, or affiliated to any \nassociation which does not, or any federation of associations which do not \nsatisfy condition (a). \n(c) \nThe association shall not be in any way connected with any political party \nor organization, or engage in any political activity. \n(d) \nThe association shall not — \n (i) \nissue or maintain any periodical publication except in accordance \nwith any general or special order of the Government; \n (ii) except with the previous sanction of the Government, published any \nrepresentation on behalf of its members, whether in the press or \notherwise. \n(e) \nThe association shall not, in respect of any election to a legislative body, \nor to a local authority or body, whether in Pakistan or elsewhere— \n (i) \npay or contribute towards, any expenses incurred in connection with \nhis candidature by a candidate for such election; \n (ii) by any means support the candidature of any person for such \nelection; or \n (iii) undertake or assist in the registration of electors, or the selection of a \ncandidate for such election. \n \n(f) \nThe association shall not— \n (i) \nmaintain, or contribute towards the maintenance of, any member of a \nlegislative body, or of any member of local authority or body, \nwhether in Pakistan or elsewhere; \n (ii) pay, or contribute towards, the expenses of any trade union which \nhas constituted a fund under section 16 of the Trade Union Act, \n1926 (XVI of 1926). \n \n[28-A. Membership of non-political associations.— No Government servant \nshall accept membership of any non-political association or organization whose aims and \nobjects, nature of activities and membership are not publicly known]. \n \n29. \nUse of political or other influence.— No Government servant shall bring \nor attempt to bring political or other outside influence, directly or indirectly, to bear on the \nGovernment or any Government servant in support of any claim arising in connection with his \n                         \nAdded vide Estt. Div.‘s  Notification S.R.O. No. 1809(K), dated 8-9-1969. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 753 \n \n \nemployment as such. \n \n30. \n Approaching foreign Missions and aid-giving agencies. —\n \nNo Government \nservant shall approach, directly or indirectly a foreign mission in Pakistan or any foreign \naid-giving agency to secure for himself invitations to visit a foreign country or to elicit \noffers of training facilities abroad. \n \n31. \nDelegation of power.— The Government may, by general or special \norder, delegate to any officer or authority subordinate to it all  or  any  of its powers under \nthese rules and may, by  such  order, prescribe the channel through which reports shall be \nmade to the Government and the officers receipt by whom of such reports shall be \nregarded as receipt of the reports by the Government within the meaning of these rules. \n \n32. \nRules not to be in derogation of any law, etc.— Nothing in these rules \nshall derogate from the provisions of any law, or of any order of any competent authority, \nfor the time being in force, relating to the conduct of Government servants. \n[Authority.- Estt. Div.‘s Notification No. S.R.O.405(K)/64, dated 1-5-1964]. \n1.2 \nDelegation of Powers to Secretaries to  \nGovernment under the Government  \nServants (Conduct) Rules, 1964 \n \nIn exercise of the powers conferred by rule 31 of the Government Servants \n(Conduct) Rules, 1964, the Central Government is pleased to delegate to the Secretaries \nto the Government of Pakistan the powers of the *Central Government under rules 23 and 27 of \nthe said Rules, in respect of the officers and staff working under their administrative control. \n[Authority.- Estt. Div.‘s Notification No.3/10/65-DII, dated 19-7-1965]. \n1.3 \nDelegation of Powers to Secretaries to Government \nof Pakistan – Heads of Departments \n \nThe *Central Government has been pleased to delegate to the Secretaries to the \nGovernment of Pakistan the powers of the *Central Government under rule 21 of the \nGovernment Servants (Conduct) Rules, 1964, in relation to the Heads of Departments and \nthe government servants under their administrative control, and to the Heads of \nDepartments in respect of the officers and staff working under them. \n[Authority.- Estt. Div.‘s O.M.No.3/10/65-D.II, dated 27-8-1966]. \n1.4 \nInterpretation of the term ―Government‖ as Defined \nin the Government Servants (Conduct) Rules, 1964 \n \nThe term ―Government‖ has been defined in rule 3 (a) of the Government \nServants (Conduct) Rules, 1964 as the ―*Central Government‖ and in respect of officers \n                         \nFederal. \n\nPage - 754            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \nof an All-Pakistan Service serving in a Province, the Provincial Government. A question \nhas arisen as to whether the term ―Central Government‖ for the purpose of these Rules \nmeans the *Central Government in the Establishment Division or the *Central Govern-\nment in each administrative Ministry/Division. \n \n2. \nThe matter has been considered in consultation with the Law Division and \nit has been held that the term ―Government‖ appearing in the Government Servants \n(Conduct) Rules, 1964 means the *Central Government in any Ministry/Division. This \nmeans that ordinarily an officer in each administrative Ministry/Division is to be granted \npermission under any rule of the Government Servants (Conduct) Rules, 1964 from that \nMinistry/ Division. \n \n3.  \nMinistries/Divisions are therefore advised:- \n(a) \nto dispose of individual cases under the Government Servants (Conduct) \nRules, 1964 in the light of the above interpretation instead of referring \nsuch cases to the Estt. Division. \n(b) \nto consider internal delegation of powers below the rank of Secretaries/ \nActing Secretaries so that cases may be decided at appropriate level and all \ncases are not referred to the Secretary of a Ministry/ Division. \n \n4. \nCases involving interpretation of the Conduct Rules will, however, \ncontinue to be referred to the Establishment Division for advice. \n \n5.  \nCases of officers belonging to an All-Pakistan Service who are serving, for \nthe time being, in a province, should be decided by the Chief Secretary of the Province \nconcerned. Provincial Governments may also like to consider further delegation of \npowers so that cases can be decided at appropriate level and every case is not referred to \nthe Chief Secretary. \n \n6.  \nThis supersedes all previous orders on the subject. \n[Authority.- Estt. Div.‘s O.M. No.26/1/69-D-IV, dated 17-12-1969]. \n \n1.5 \nProcedure for the Acceptance and  \nDisposal of Gifts \nIn supersession of Cabinet Division‘s O.M No. 9/8/2004-TK, dated 13th \nOctober,2017 and all other instructions issued on the subject from time to time and to \nstate that the Government of Pakistan has made the following procedure for acceptance \nand disposal of gifts received by Government/Public functionaries.  \n(1) \nThe responsibility rest with the individual recipient to report receipt of the \ngift(s) to Cabinet Division. All gifts received by the Government/Public \nfunctionaries irrespective of their prices, must be reported and deposited \n                         \nFederal. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 755 \n \n \nimmediately in Toshakhana of the Cabinet Division, Government of \nPakistan. If it is found, on checking, that an individual has not reported \nthe receipt of a gift, appropriate action will be taken against him under the \nrelevant rules.  \n(2) \nIf the Chief of Protocol, Ministry of Foreign Affairs, or his representative \nhas been attached to a visiting dignitary or a foreign delegation, it shall be \nhis responsibility to supply the list of the gifts received, together with the \nnames of the recipients, to the Cabinet Division. In the case of other \ndelegations or visiting dignitaries with whom the Chief of Protocol or his \nrepresentative is not associated, the Ministry sponsoring the visit shall be \nresponsible to supply the details of gifts received and the list of recipients \nto the Cabinet Division. In the case of outgoing delegations or visits \nabroad of our dignitaries, it shall be the responsibility of the Ambassador \nof Pakistan and/or Head of the Pakistan mission in the country concerned \nto report the receipt of the gifts, together / with the name of the recipients, \nto the Cabinet Division through the Ministry of Foreign Affairs. \n(3) \nGovernment/Public functionaries, except those in BPS 1 to BPS 4 are \nprohibited from receiving cash awards offered by the visiting foreign \ndignitaries. Such gifts may be politely refused. In case, however it \nbecomes impossible to refuse without causing offence to the visiting \ndignitary, the amount shall be immediately deposited in the Government \ntreasury and copy of Treasury Challan shall be provided to the \nToshakhana Incharge, Cabinet Division. \n(4) \nGovernment/Public functionaries, except the President and the Head of \nthe Government, are prohibited from receiving gifts of any kind for their \nperson or for members of their families from diplomats, consular and \nother foreign government representatives who are stationed in Pakistan or \nfrom any public organization or private individual and firm within the \ncountry. However, if due to very exceptional reasons the gift cannot be \ndeclined, it shall invariably be deposited in the Toshakhana. These \ninstructions do not apply to gifts and donations made to institutions. \n(5) \n(i) Cabinet Division will get the value of the gifts assessed from \nGovernment Sector experts in FBR. Cabinet Division will  also get \nthe value of gifts assessed by the private appraisers borne on its \napproved panel. \n \n(ii) If the difference in value of gifts assessed by two categories of \nappraisers is less than 25% the high value will be accepted. \nHowever, if the difference in value is 25% or more, a Committee to \nbe constituted by the Cabinet Secretary shall decide the final value. \n\nPage - 756            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n \n(iii) Private Appraisers borne on the approved panel of the Cabinet \nDivision will be paid 2% of the evaluation cost of each gift or \nRs.2000/-, whichever is less. \n(6) \nThe monetary limits upto which the gifts can be retained by the \n recipients are as follows:— \n (i)  \nGifts upto a value of Rs. 30,000/-(Rupees thirty thousand \nonly) may be retained free of cost by the recipient. \n (ii) \nGifts valued above Rs.30,000/- may be allowed to be retained by \nthe recipient on payment of 50% of the value exceeding the basic \nexemption of Rs.30,000/-. This exemption shall however not be \navailable in case of antiques and gifts of intrinsic historical value. \nAll such gifts shall be properly catalogued and displayed at the \nprominent buildings owned by the Government. Different gift \narticles given by a single dignitary to a functionary at one occasion \nwill be treated as single gift for the purpose of valuation. \n \n(7) \nThe recipient should collect the gifts after payment of retention price \nwithin four months failing which it will become the property of the \nToshakhana and will be disposed of as per Toshakhana Rules. The Head \nof Account of Toshakhana in which the amounts are to be deposited is \n―1300000- Others (NES) Misc. Receipt of Darbar Presents (Central)‖. \n \n(8) \nGifts deposited in the Toshakhana which are fit for display, shall be \nproperly \ncatalogued \nand \nthen \ndisplayed \nin \nthe \nprominent \nbuildings/institutions owned by Government or in the official residences \nof the Head of the State or the Head of the Government. Such articles \nshall be properly entered in the Toshakhana register and in the stock \nregisters of the respective offices/institutions. \n \n(9) \nAn annual physical verification shall be carried out in respect of such \narticles by an authorized officer of the Cabinet Division in the first quarter \nof each calendar year. \n \n(10) Gifts which are not fit to be retained or displayed shall be disposed of by \nperiodical sales to be arranged by the Cabinet Division, Government of \nPakistan. These sales shall be held once or twice a year. The list of gifts to \nbe sold shall be circulated to all Federal Government officers and officers \nof the Armed Forces. The articles not purchased in two consecutive \nauctions by the Government servants should be disposed of to the public \nthrough sealed bids. \n \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 757 \n \n \n \n(11) Antique items and vehicles shall not be allowed to be purchased by the \nrecipients. Antiques shall be placed in the museums or displayed in \nofficial building owned by the Government. Vehicles shall be given to the \nCentral Pool of Cars of the Cabinet Division. \n \n(12) Gifts, other than those in the nature of antiques or of intrinsic historical \nvalue, given to but not retained by the President, the Head of the \nGovernment and the Governors, will be sold in accordance with sub-para \n(10) above. The gifts in the nature of antiques or of intrinsic historical \nvalue shall be put on display in accordance with sub-para (8) above. \n \n(13) The procedure shall apply to the President/Head of the Government and \ntheir family members, Chairman Senate, Speaker National Assembly, \nChief Justice of the Supreme Court, Governors of the Provinces, \nMembers of the Federal Cabinet, Attorney General for Pakistan, Ministers \nof State, Deputy Chairman Senate, Deputy Speaker National Assembly, \nDignitaries holding ministerial status, Members of Provincial Cabinets, \nJudges of Supreme Court, Chief Justice/Judges of the High Courts, \nParliamentarians and other elected representatives, all Government \nservants (Civil and Military) as well as employees of the Government \ncontrolled corporations, autonomous and semi-autonomous bodies and \ntheir spouse/dependents, members of the Provincial Governments, other \nmembers of public visiting abroad as members of official delegation. \n[Authority.— Cabinet Division‘s O.M No. 8/5/2017-TK dated 18-12-2018.] \n2.1 \nBar Against Demanding Dowry and Acceptance  \nof Gifts on Occasions of Marriages \n \nAttention is invited to rule 5(1) of the Government Servants (Conduct) Rules, \n1964, according to which no government servant shall, except with the previous sanction \nof the government, accept or permit any member of his family to accept from any person \nany gift the receipt of which may place him under any form of official obligation to the \ndonor. It has been found that this rule is not being observed by government servants and a \nnumber of cases have recently come to notice in which government servants have \naccepted, particularly on occasions of marriage, expensive gifts from persons with whom \nthey have or are likely to have official dealings. It has also been observed that government \nofficials demand expensive dowries at the time of marriage and even display such dowries \nand gifts before large gatherings.  The Committee on the Eradication of Social Evils has \ndeplored the practice of demanding and displaying dowries and gifts on occasions of \nmarriage as it encourages lavish expenditure and ostentatious living. \n \n2. \nIn view of the increasing tendency to demand and display dowries and to \naccept expensive gifts, government have decided that rule 5 (1) of the Government \nServants (Conduct) Rules, 1964 should be enforced more rigorously and government \nservants should be directed to avoid lavish expenditure on marriage and other ceremonies \n\nPage - 758            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \nand to desist from demanding or displaying dowries or accepting gifts from persons other \nthan those who are closely related to them. \n[Authority.- Estt. Div.‘s O.M. No. 3/8/67-D.II, dated 27-6-1967]. \n2.2 \nBar Against Acceptance of Gratification  \nby Grade 1-3 Employees on Occasions  \nof Eid etc. from Public \n \nAllegations have come to the notice of government that on occasions of Eid and \nother national festivals, Grade 1-4 employees of certain government departments like the \nPost Offices, Telegraphs, Income Tax, Customs Departments etc., pester people for \nmoney and other gratifications. Government view such malpractices with extreme \ndispleasure and wish to re-emphasize the necessity of stopping forthwith such practices, \nwherever they exist and in whatever form or shape. \n \n2.  \nIn this connection, attention of the Ministries/Divisions is invited to clause (1) \nof rule 5 of the Government Servants (Conduct) Rules, 1964 which provides, inter alia, that a \ngovernment servant shall not, except with the previous sanction of the government, accept, or \npermit any member of his family to accept, from any person any gift the receipt of which will \nplace him under any form of official obligation to the donor. [If, however, due to very \nexceptional reasons, a gift cannot be refused, the same may, under intimation to the Cabinet \nDivision, be kept for official use in the department or organization in which he is working]. \n \n3. \nIt is requested that all the Ministries/Divisions may kindly bring the above \ninstructions home to all the BS-1-4 employees under their control including those employed in \nthe Departments, etc., under them, and take effective steps to eradicate such evil practices. \n[Authority.- Estt. Div.‘s O.M. No. 4/11/62-D.II, dated 14-4-1962]. \n2.3 \nAcceptance of Foreign Trips Sponsored  \nby Commercial Firms \n \nIt has come to the notice of the government that government servants accept \noffers of foreign trips through the generosity of parties who have commercial dealings \nwith government departments or autonomous bodies. Besides being unbecoming of a \ngovernment servant, acceptance of such offers tends to place him under official obligation \nto the party concerned which is not conducive to good administration. It has, therefore, \nbeen decided that government servants should attempt to avoid acceptance of offers of \nsuch trips. If in any case it is not considered desirable to refuse such an offer in public \n                         \n BPS. \nTelephone & Telegraph Department (T&T Deptt.) converted into Pakistan Telecommunication Corporation \nand later privatized as Pakistan Telecommunication Company Ltd. (PTCL). However, National \nTelecommunication Corporation caters to the telecommunication needs of the government. The posts of \nTelephone Operators continue to exist in government organizations. \n Amended according to rule 5(1) of the Government Servants (Conduct) Rules, 1964. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 759 \n \n \ninterest prior permission of the Establishment Division and the Ministry of Finance \nshould invariably be obtained for its acceptance. \n[Authority.- Estt. Div.‘s O.M. No 3/8/66-D.II, dated 13-8-1966]. \n \n 2.4 Acceptance of Foreign Awards by Government Servants \n \nIt is noted with regret that contrary to the laid down instructions, there have been \nseveral instances where government servants have accepted title, honour or decoration \nfrom foreign states. Invariably the excuse for having accepted awards by government \nservants in ignorance of the rules. \n \n2. \nThe competent authority has taken serious notice of this tendency and has \nbeen pleased to direct that all Ministries/ Divisions/Departments may be asked to \ndisseminate the rule position to government servants for strict compliance. The \nMinistries/Divisions are requested to please bring the rule position as defined in Section 6 \nof the Government Servants (Conduct) Rules, 1964 and Article 259 (1) of the \nConstitution of Pakistan, to the notice of all employees working under them and also to \nthe employees of autonomous statutory bodies under their administrative control. \n[Authority.- Estt. Div.‘s O.M. No. 6/10/88-D-3, dated 3-10-1988]. \n  \n2.5 \nHolding of Farewell Parties on the Occasion of  \n \n \nTransfers of Government Servants in their Honour \n \nAttention is invited to rule 3 of the Government Servants (Conduct) Rules,1964 \naccording to which a government servant shall not, without the pervious sanction of the local \ngovernment, receive any complimentary or valedictory address, or take part in the \npresentation of a complimentary or valedictory address or attend a public meeting, or \nentertainment held in the honour of such other government servant or to any person. Under \nsub-rule 2(c) of the same rule, no government servant shall solicit any subscriptions in aid of \na fund raised for non-official purposes. Instructions in amplification of this rule issued in the \nEstablishment Division O. M. No. 4/39/61-EVI, dated  the 26th July  1961  enjoin   that   \nsubscriptions  which  tend  to  glorify  a  particular government official should be discoura-\nged. In view of this, the conduct of government servants who encourage non-officials to give \nbig farewell parties on the occasion of their transfers, or who take interest in promoting a \nlarge number of pointless functions and inauguration ceremonies would attract the \nprovisions of rule 3 of the Government Servants (Conduct) Rules,1964. \n \n2. \nIt is, therefore, requested that the Ministries/Divisions/Provincial Governm-\nents may kindly bring the above rule and instructions to the notice of all government servants \nand put a stop to this tendency among them.  It may also be emphasized that breach of this \nrule will make them liable to be proceeded against under the Government Servants \n(Efficiency and Discipline) Rules, 1973 . \n[Authority.- Estt. Div.‘s Letter No. 4/4/63-D.II, dated 15-3-1963]. \n                         \n  Article 259(1) of the Constitution of Pakistan, 1973 reads. ― No citizen  shall accept  any title, honour or  \ndecoration from any foreign State except with the approval of the Federal Government‖. \n Rules 7 and 9 of the Government Servants (Conduct) Rules, 1964.  \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 760            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n \n3.1 \nProhibition to be Chief Guests \n \nIn rule 7 (I) of the Government Servants (Conduct) Rules, 1964 it has been laid \ndown that no government servant shall encourage meetings to be held in his honour or \npresentation of addresses of which the main object is to praise him. \n \n2. \nA question has been raised whether cases of government servants who are \ninvited as chief guests would come within the mischief of this rule. \n \n3. \nThe main object of this rule is to discourage government servants from \naccepting invitation to parties where they will be chief guests. In cases where acceptance \nof such invitations are considered to be unavoidable, the official concerned should take \npermission from the next higher authority.  When the government servant concerned is the \nHead of the Department or Secretary to the Government, he will obtain permission \nthrough the Secretary of the Ministry concerned or the Establishment Secretary as the \ncase may be.   \n [Authority.- Estt. Div.‘s O.M. No. 3/8/68-D.VIl (DIV), dated 27-9-1969]. \n \n3.2 \nRaising of Subscriptions for Functions, etc. \n \nEnquiries are frequently received from various Ministries/Divisions on the point \nwhether government servants may participate in the raising of funds for functions such as \nreceptions, etc. The matter has been considered and the government have decided that, \nwhenever officials undertake to collect subscriptions for cultural and other non-official \npurposes, the permission of the next higher authority must invariably be taken. This \nwould not apply naturally to the Basic Democracies*. \n \n2.  \nA question has, however, arisen as to what criteria should be fixed for the \nguidance of the next higher authority in considering cases for such permission. The next \nhigher authorities should naturally exercise their discretion in this regard keeping in view \nthe basic objectives of the order which is meant to put a check on indiscriminate raising of \nsubscriptions for purposes which are not necessary from the point of view of the \ncommunity as a whole. Any subscriptions which tend to glorify a particular government \nofficial should be specifically discouraged. \n[Authority.— Establishment Division‘s O.M. No.4/63/59-E.VI, dated 5-11-1960 and                \nO.M. No. 4/39/61-EVI, dated 26-7-1961]. \n \n3.3 \nRaising of Subscription for Funds – Regulatory Criteria \n \nIn \ncontinuation \nof \nthe \nEstablishment \nDivision \nOffice Memorandum  \nNo. 4/39/61-E.VI, dated the 26th of July, 1961, the following further criteria have been \nlaid down by government to regulate the raising of funds by government servants: \n \n(i) \nThe ‗next higher authority‘ for the purposes of permission should be the \nnext higher officer of the government servant concerned, but where the \nnext higher officer is below the rank of a Head of Department, the \n                         \n* Implies the present local government system. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 761 \n \n \npermission of the Head of the Department concerned should be obtained \nthrough the next higher officer; \n \n(ii) \nNo coercion or pressure should be used in the raising of funds-the basis of \nthe campaign should be kept purely voluntary and every precaution should \nbe taken to keep this unconnected with official matters; \n \n(iii) \nThe Police and Income Tax authorities should be prohibited from taking \npart in any collection of funds; \n \n(iv) \nCollection of funds should take place outside office hours and it should not \ninterfere with or hamper in the performance of the official duties of the \ngovernment servants concerned; \n \n(v) \nThe authority permitting the raising of funds should satisfy itself that these \nare utilized for the purposes for which these have been collected; \n \n(vi) \nFunds should be collected to the extent it is necessary and care should be \ntaken to see that the public are not unnecessarily burdened; \n \n(vii) \nForeign establishments and firms should not be individually approached \nbut if in response to a general appeal for funds, they voluntarily contribute, \nthis should be accepted; and \n \n(viii) \nAll subscriptions should be duly receipted, accounted for and the accounts \nsubmitted to the higher officer for scrutiny. \n[Authority.- Estt. Div.‘s O.M. No. 4/39/61-D.II, dated 28-4-1962]. \n \n4.1 \nGrant of Permission for Acquisition  \nof Property (Movable and Immovable)  \nby Government Servants \n \nClarifications to rule 11 of the Conduct Rules, 1964.— The following \nclarifications are issued for guidance of the Ministries/Divisions in partial modification of \nthe instructions contained in Establishment Division O.M. No. 3/17/67-D.II, dated the \n28th September, 1967 and with reference to the amendments  made in the Government \nServants (Conduct)Rules, 1964 vide S.R.O. No. 211 (R)/68:— \n(a) \nfor purchase of land from Co-operative Housing Society or Government \nHousing Scheme no permission of the Government is necessary, but for \nconstruction of house on the same plot, permission of Government will be \nrequired under rule 11-A* of the Government Servants (Conduct) Rules, 1964. \n(b) \nfor purchase of bonds, shares or securities from the approved security market, a \nsemi-government institution or through public offer by a company prior \npermission is not necessary. Permission will, however, be necessary if the \npurchase is made from sources other than these mentioned above; and \n                         \n* Rule 11-A, omitted vide Estt. Div.‘s Notification SRO 984(1)/2004, dated  15-12-2004.  \n\nPage - 762            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n(c) \nIf the wife of a government servant finances construction of a house from \nher independent sources of income, permission of the government will not \nbe required. But if financial arrangements are being made by the \ngovernment servant either from his own savings or from loan taken by him \nprior permission should be obtained even if the house to be constructed is in the \nname of the wife or any dependent member of the government servant. \n[Authority.- Estt. Div.‘s O.M.No. 3/17/67-D.VII,(D-IV), dated 6-8-1969]. \n4.2 \nRevision of Proforma for Permission Regarding  \nAcquisition/ Disposal/ Construction of Movable/ \nImmovable Property \n \nThe proforma for obtaining information from officers/officials for permission in \nregard to acquisition/ disposal/construction of movable/immovable property has been \nrevised in order to make it elaborate.  Requests from the officers/officials for permission \nin this regard may henceforth be decided by the Ministries/Divisions concerned after \nobtaining the necessary information in the revised proforma, (Annex). \n \n2.  \nAs regards the officers belonging to the groups controlled by the \nEstablishment Division, namely APUG and OMG, information as in the proforma may \nbe obtained from the officers concerned and forwarded to Establishment Division for \nnecessary action alongwith their applications. \n[Authority.— Estt. Div.‘s O.M. No.3/47/70-D.IV, dated 29-8-1978]. \n \n                         \n Add ―and Service‖. \nAll Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended.   \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 763 \n \n \n(Annex) \n(Sl.No.4.2) \nPARTICULARS OF THE MOVABLE/IMMOVABLE PROPERTY PROPOSED TO BE BOUGHT/SOLD \n \nDescription \nof property \nproposed to \nbe bought, \nsold or \nconstructed \nValue of \nthe \nproperty \nAmount for \nwhich the \nproperty is \nto be \npurchased/ \nsold or \nconstructed \nSources and \nfunds from \nwhich the \nproperty is  \nto be purchased \nor constructed \nWhether \npermission was \nobtained from \ngovernment for \npurchase, sale \nor construction \nof property \nDetailed \nparticulars of the \npurchaser/ seller \ni.e., Name, \nAddress, \nProfession and \nRelationship with \nthe government \nservant, if any \nWhether the \ngovernment \nservant had any \ndealing with \nthe purchaser \nor seller during \nhis service \nunder \ngovernment \nParticulars of the \nexisting movable/ \nimmovable \nproperty and value \nthereof owned by \nthe government \nservant and his \nfamily \n1 \n3 \n3 \n4 \n5 \n6 \n7 \n8 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nFamily:— Includes the wife and children dependent on the Government Servant.  \n \n \nSignature __________________________ \n \nDesignation ________________________ \n \nMinistry/Division ____________________ \n \nDated _____________________________ \n \nEstablishment Division‘s O.M. No. 3/47/70-D IV, dated 30-8-1978. \n\nPage - 764            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n4.3 \nAcquisition of Immovable Property  \nby Government Servants Posted/ \nEmployed In Pakistan Missions Abroad \n \nThe question of acquisition of assets in the form of immovable property by \nPakistanis residing abroad has been under consideration of the government for sometime \npast, Pakistani nationals residing abroad fall into the following broad categories:- \n (a) Pakistani nationals who have more or less settled down abroad. Such \npersons may be employed there or may be carrying on some independent \nbusiness or profession; \n (b) Government servants who are Pakistani nationals employed in our \nEmbassies/Missions abroad; \n (c) Pakistani nationals employed in branches or subsidiaries abroad of \nPakistani companies/firms. \n \n2. \nThere is no objection to Pakistani nationals who have settled down abroad \nacquiring immovable property or foreign shares and securities by resorting to bank \nborrowings from their own resources provided no exchange liability is created for \nremittance from Pakistan at any stage.  If and when such persons return to Pakistan, they \nwill have to transfer the income and the sales-proceeds of such properties to Pakistan as \nrequired in terms of the provisions of the Foreign Exchange Regulation Act, 1947.  \nThere would also be no objection if the branches of Pakistani banks operating abroad give \nloans and advances to Pakistani settlers abroad for the purpose of acquiring properties abroad \nprovided these advances and interest thereon are recovered entirely in foreign exchange and no \nexchange liability is created for remittance from Pakistan as stated above. \n \n3.  \nAs regards government servants who are Pakistani nationals employed in \nthe Embassies/Missions abroad or other government servants posted on duty or training \nabroad, they should be discouraged from acquiring properties or foreign shares and \nsecurities abroad. The remuneration which such persons receive is intended to cover their \nliving and other incidental expenses. If an official can manage to save funds out of his \nremuneration, such savings should be remitted to Pakistan rather than used for acquiring \nproperties and foreign shares and securities abroad. \n \n4.  \nSome Pakistani banks, companies and firms have been permitted to \nestablish branch offices or subsidiaries abroad.  In some cases, Pakistani nationals have been \nemployed in such branch offices or subsidiaries abroad.  They should also, like government \nservants, transfer their savings, if any, to Pakistan instead of acquiring assets abroad. \n \n[Authority.- Finance Division‘s O.M.No.1(14)-EF/EXP/62, dated 19-8-1963]. \n \n                         \nAlso refer to State Bank of Pakistan-Foreign Exchange Manual as updated upto March,2017. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 765 \n \n \n4.4 \nDeclaration of Assets Held and Acquired by  \nGovernment Servants and Corporation Employees \n \nInstructions regarding Declaration of Property and Assets have been issued from \ntime to time, but unfortunately these have been either insufficiently understood or dealt \nwith in routine. As a result, the compliance of these instructions by the Ministries/ \nDivisions/Departments etc. and by the officials themselves has remained sporadic. The \nPresident has also taken notice of this unsatisfactory state of affairs. \n \n2. \nThe instructions on the filing of Declaration of Assets have been revised \nand consolidated for strict compliance by all concerned, as follows:- \n \n(I) \nThe Declaration of Assets are to be submitted by— \n \n(a) \nall government servants of all grades, \n \n(b) \nall re-employed government servants, \n \n(c) \nall persons employed on contract, \n \n(d) \nprovincial civil servants and corporation employees serving on \ndeputation in the Federal Government, \n \n(e) \nall officers and employees of corporations/ autonomous bodies set \nup and/or controlled by the Federal Government. \n \n(f) \ncommissioned and non-commissioned officers of the armed forces \nserving on secondment in civil posts and in corporations/autonomous \nbodies. \n \n(II) \n(a) \nThe Declaration of Assets should be submitted by all concerned on \nfirst appointment and thereafter annually on 31st December each \nyear, on the attached proforma which should be filled in and signed \nby the Declarant himself. \n \n \n(b) \nThe revised proforma for declaration of assets provides for affixing \nof photographs of all officers of BS-17 and above on the first \nsubmission of declaration of assets under these instructions. \n \n(III) The Declarations are to be made in respect of Property and Assets held in \nthe name of government servant himself and members of his family as \ndefined in rule 3(1) (c) of the Government Servants (Conduct) Rules, 1964 \nreproduced below:- \n \n \n \n―Member of a government servant‘s family‖ includes– \n(i) \nhis wife, child or step-child, whether residing with the \ngovernment servant or not; and \n                         \n BPS. \n \n\nPage - 766            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n(ii) \nany other relative of the Government Servant or his wife, when \nresiding with and wholly dependent upon the government \nservant, but does not include a wife legally separated from the \ngovernment servant, or a child or step-child who is no longer \nin any way dependent upon him, or of whose custody the \ngovernment servant has been deprived by law‖. \n \n(IV) The Declaration should include the description/ details of immovable \nproperty such as land, houses required, built, or under construction \nincluding the property which is under mortgage or which is otherwise \nencumbered and movable property such as motor vehicles, investment or \nownership (part or otherwise) of business enterprises, stocks, shares, \nsecurities, certificates, prize bonds, insurance policies and  jewellery  \nhaving  a  total value of Rs.[50,000] or more, in terms of rule 12 of the \nGovernment Servants (Conduct) Rules, 1964. \n \n(V) (a) \nIt will be the responsibility of Ministries/ Divisions/ Departments/ \nCorporations/Autonomous Bodies to obtain the declaration of assets \nin respect of persons serving under them. Failure to file the \ndeclarations on the prescribed date or within fifteen days thereof \nconstrued as misconduct and the defaulters will be liable to \ndisciplinary action under the rules. Action against the defaulting \npersons will be taken by the respective Ministries / Divisions / \nDepartments / Organizations etc. under whom the official is serving \nfor the time being in accordance with the relevant disciplinary rules. \n \n \n(b) \nA certificate to the effect that such declarations have been obtained \nfrom all officials should be forwarded to the Establishment Division \nby all Ministries/Divisions/ Departments by 1st March of each year. \n \n(VI) (a) \nThe Declaration of Assets should be maintained and handled in the \nsame manner as the confidential reports.  These should be kept on \nseparate files for each individual official and maintained as \ncompanion files of the C.R. dossiers of the officials concerned.  The \ndeclaration of assets of the officials whose C.R. dossiers are not \nrequired to be maintained under the relevant instructions, should be \nkept in the above manner as companion files to their service books. \n \n \n(b) \nThe Ministry/Division/ Department/ Corporation or Autonomous Body \nwhich maintains the original C.R. dossier/ Service Books of the \nofficers/staff will be responsible for custody and maintenance of the \nfiles of Declaration of Assets in the prescribed manner. \n \n \n(c) \nFor this purpose, the Declarations should be forwarded, alongwith \nlists to the respective Secretaries of the Ministries/ Divisions/Heads \nof Attached Departments/ Corporations/ Autonomous Bodies who \n                         \n Revised vide Estt. Div.‘s Notification No. S.R.O. 846(I)/85 dated 5-9-1985 from Rs. 10,000 (Ten Thousand). \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 767 \n \n \nare responsible for the maintenance of the C.R. dossiers of the \nconcerned officials by 1st March of each year. \n \n(VII) Under a directive of the President, the Secretaries of the Ministries/ \nDivisions and Heads of Departments etc. are to be held responsible for any \ncase of corruption in the Ministry/Department etc. under them.  In cases \nwhere the Secretary has reasons to believe that the assets have not been \ncorrectly reported, or are in excess of known means of income, may order \nan investigation through an internal inquiry or by FIA, to be followed by \nproceedings under disciplinary rules in the event of such charges having \nbeen, prima facie, established. \n \n3. \nThe various instructions issued from time to time, regarding filing of \nDeclaration of Assets are deemed to have been modified to the extent stated above. \n \n4. \nThe Ministries/Divisions may please bring these instructions to the notice \nof the officials serving under them and the Attached Departments/ Subordinate Offices and \nHeads of Corporations/Autonomous Bodies for compliance. \n[Authority.- Estt. Secretary‘s D.O. letter No.2/2/81.D.A/D.I, dated 19-9-1982]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage - 768            ESTACODE (EDITION-2021)                            CHAPTER-8       \n        \n \n (ANNEX) \n \nS-121 \n(Revised) \n(Loose)                                              \n  \nDeclaration of Assets for the \n              \nyear ending on 31st December, 20 \n/on____________________                                      \n(initial appointment)       \n PHOTOGRAPH  \n(To be affixed by officers in \nBPS 17 & above only on the \nfirst declaration  under  the \nrevised instruction). \n \n1. \nName and Designation_______________________________________ \n \nwith BPS__________________________________________________ \n2. \nOccupational Group/Service_____________________________(if any). \n3. \nName of Organization where __________________________serving. \n \nDECLARATION \n \n \nI__________________S/o___________________________ \nhereby declare that the Assets, immovable and movable, described in the proforma \noverleaf duly signed, are held by me and members of my family, [ ‗family‘ as defined in \nRule 3(1) (c) of the Government Servants (Conduct) Rules, 1964] on 31st December, 20  \n/on____________________________________________________________________\n_____________________(the date of initial appointment). \n \n \n \n \n \n \n \nSignature _______________ \n \n \n \n \n \n \nDesignation ______________ \n \n \nRules 3(1) (c) of Government Servants (Conduct) Rules, 1964. \n \n―Member of a government servant‘s family‖ includes:- \n(i) \nhis wife, child or step-child, whether residing with the Government servant \nor not; and \n(ii) \nany other relative of the government servant or his wife, when residing \nwith and wholly dependent upon the government servant, but does not \ninclude a wife legally separated from the government servant, or a child or \nstep-child who is no longer in any way dependent upon him or of whose \ncustody the government servant has been deprived by law.‖ \n \nReference to a wife shall be construed as reference to a husband where the \ngovernment servant is a woman. \n\nCHAPTER-8           ESTACODE (EDITION-2021)                                 Page - 769 \n \n \nFor the year ending 31st December, 20….                  \nS-121(Revised) (Loose) \n \nPROFORMA \n(See Sl. No. 4.6) \n \n \nI,................S/D/o................. Employed in ...........................................hereby declare that no immovable and movable property, i.e,  bonds, \nshares, certificates, securities, insurance policies and jewellery having a total value of Rs [50,000]or more is held by me and members of my family, \nexcept as stated below:- \n \nName \nIn whose name \nheld \nProvince & District \nin which the \nproperty is situated \nNature of property \nand extent of \ninterest held \nApproximate \nvalue of \nproperty \nHow acquired \nwhether by purchase, \ngift or by inheritance \nRemarks \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n \n \n \n \n \n \n \n \n \n \n \n1. \nFor the period of......................... \n \n \n20 ........................................... \n \n2. \nAccretions/decrements made \n \n \nduring ......................................... \n \n \n20 ............................................. \n \nMembers of family.- As defined in Rule 3(1) (c) of Government Servants (Conduct) Rules, 1964 \n \n \n \n \n \n \n \n \nSignature ................................. \n \n \n \n \n \n \n \n \nDesignation...........................\n                         \n Subs. vide Estt. Div.‘s Notification No. SRO 846(I)/85  dated 5.9.1985. \n\nPage - 770             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n5.1 Amendments in Government Servants (Conduct) Rules, 1964 and  \n \n \nSubmission of Declaration of Income and Assets Held and  \n \n \n \nAcquired by Government Servants and Corporation Employees  \n  \nBy amendments in the Government Servants (Conduct) Rules, 1964  vide SRO \nNo. 984(I)/2004, dated 15-12-2004 rules 11 and 11A pertaining to buying/ selling of \nmoveable/immoveable property and construction of building etc. have been omitted. By \nvirtue of substitution of sub-rule (2) of rule-12, every government servant shall submit to \nthe government, through the usual channel an annual declaration of income, assets and \nexpenses for each financial year, (from 1st July to 30th June), showing any increase or \ndecrease of property as shown in the declaration under sub-rule (1) or the last annual \nreturn, as the case may be. According to the new sub-rule (3) of the rule 12, declaration of \nassets proforma shall be opened in the section concerned each year and entered into the \nrelevant database. To meet the requirements of the amended provisions of rule-12 of the \nGovernment Servants (Conduct) Rules, 1964, a revised Declaration of Assets Proforma \nhas been devised (Annex).  \n \n2. \nFollowing guidelines may be noted for strict compliance: \n(i) \nDeclaration of Income, Assets & Expenses are to be submitted on \nprescribed proforma by all government servants in all BPS including \nall persons re-employed/employed on contract. \n(ii) \nFirst Declaration of Assets on the revised proforma containing full \ndetails assets and liabilities be submitted by all concerned for the \nFinancial Year ending on 30th June by 31st July. The government \nservants appointed after 30th June submit Declaration of Assets as on \nthe date of their first appointment. Thereafter, every government \nservant is required to submit declaration of his income and assets on \nthe close of every financial year i.e. 30th June by 31st July each year. \n(iii) The declaration of assets belonging to officers of PAS, PSP, \nSecretariat Group and OMG officers only will be forwarded to the \nEstablishment Division. \n(iv) A certificate to the effect that such declaration has been obtained \nfrom all officers/officials should be forwarded to the Establishment \nDivision by all the Ministries/ Divisions by 1st of September each \nyear. The controlling Ministries/Divisions will submit a consolidated \ncertificate in respect of Departments etc. controlled by them. \n(v) \nIt will be the responsibility of Ministries/Divisions/ Departments/ \ncorporations/Autonomous Bodies to obtain the declaration of assets \nin respect of persons serving under them, take disciplinary actions \nagainst the defaulting officers/officials who do not submit declarations \nby the prescribed date or within fifteen days thereof. \n(vi) \nMinistries/Divisions/Departments/Corporations /Autonomous Bodies \nshall also maintain database regarding annual declaration of income, \nassets and expenses in respect of the officers/officials administratively \ncontrolled by them. \n[Authority:- Establishment Division‘s O.M. No. 2/1/2004-D-4, dated 22nd Dec., 2004] \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 771 \n \n \n \n5.2 \nDeclaration of Assets Held and  \nAcquired by Government Servants  \nfor the year ending 30th June, 20__ \n \nRefer to Rule 12 of the Government Servants (Conduct) Rules, 1964 and \nadministrative instructions issued by the Establishment Division from time to time, on the \nsubject cited above. It is requested to obtain Declarations of Assets and Liabilities by \nAugust 31, 20__ for the year ending June 30, 20__ from the officers/officials belonging to \noccupational cadres serving under you, on the prescribed proforma (Annex), which is also \navailable on website ―http:www.establishment.gov.pk‖ of the Establishment Division. \n \n2. \nEstablishment Division maintains the record of Declaration of Assets of \nPAS, PSP, Secretariat Group and OMG Officers. Therefore, Declarations of the officers \nbelonging to these Groups should be forwarded to Establishment Division. Officers \nbelonging to these Groups serving under the respective Provincial Governments may send \nan advance copy of their Declaration to Establishment Division, to avoid delay. The \nDeclarations of Assets in respect of all other Service Groups/Cadres will be maintained \nby their respective Ministries/Divisions/Departments. \n \n3. \nIt is pertinent to mention that non-compliance of the above Rules & \nInstructions tantamounts to ―Misconduct‖ within the meaning of Rule 2(4) of the \nGovernment Servants (Efficiency and Discipline) Rules, 1973. Further, in light of Rule 7 \n(j) of Civil Servants Promotion (BS-18 to BS-21) Rules, 2019 ―the civil servant who has \nnot submitted his/her annual declaration of assets forms for the last five years‖ will be \ndeferred from promotion in the respective promotion boards. \n[Authority.— Establishment Division‘s O.M No. 2/1/2013-D-4 dated 06-08-2020] \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                         \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 772             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \nAnnex \n \nGOVERNMENT OF PAKISTAN \nCABINET SECRETARIAT \nESTABLISHMENT DIVISION \n \nDECLARATION OF INCOME AND ASSETS \nFinancial Year Ending on 30th June   \n \n \n \n1.    Name \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                     NIC No. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                   \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                                                     N.T. No. \n \n \n \n \n \n \n \n \n \n \n \n \n \n  \n2.   Basic Pay Scale \n \n \nOccupational Group \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nService/Department \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n                   Present Position Held \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n3. Present Residential Address \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n4. Income  \nSalary \n \n(During the \n \nFinancial year) \n \n5. Expenses \n \nUtilities (Electricity, Gas, \nTotal Household \n    (Approx.) \n \n        Telephone etc.)  \n expenses  \n     \n \n \n \n \n \n \n6. Private Foreign traveling \nCountry/Countries Period of Stay \n \nApprox. expenses \n    (Self, Spouse & Children \nvisited \n \n \nFrom \nto___ \nRs. \nDuring F.Y  \n \n \n \n \n \n7. Children‘s Education \n \nName(s) of children  \nEducational institutions \nattended \n(inland & Abroad)  \n \n \n \n \nduring F.Y.  \n \n \n \n \n \n8. Club Membership  \nName of Club(s) \n \n \nMembership No. \nPhone (R) \n \n \n \n \n \n \n \nMobile \n \n \n \n \n \n \n \n \n \n \nRs. \n Rs. \nRs\n \nRs.  \n \n \n \n \n \nRs.  \n \n \n \n   \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 773 \n \n \n9. \nImmovable Assets (Agri & Non-Agri lands, House properties, Commercial & Industrial properties, \nOpen plots of all types) \n \n \nIdentification & nature of Asset(s) \nMode of acquisition/year \nCost of acquisition \na) \n \n \n \nb) \n \n \n \nc) \n \n \n \nd) \n \n \n \ne) \n \n \n \nf) \n \n \n \ng) \n \n \n \nh) \n \n \n \ni) \n \n \n \nj) \n \n \n \nk) \n \n \n \nl) \n \n \n \nm) \n \n \n \n \n10. \nMovable Assets (Cash in hand, Motor vehicles, Jewellery, Household items, Equipment, Business \n \nCapital etc.) \n \n \nIdentification & nature of Asset(s) \nMode of acquisition/year \nCost of acquisition \na) \n \n \n \nb) \n \n \n \nc) \n \n \n \nd) \n \n \n \ne) \n \n \n \nf) \n \n \n \ng) \n \n \n \nh) \n \n \n \ni) \n \n \n \nj) \n \n \n \nk) \n \n \n \nl) \n \n \n \nm) \n \n \n \n \n11. \nAssets held as Attorney \n \n \nIdentification & nature of Asset(s) \nNature of Power of Attorney \n(Revocable/Irrevocable \nNature & Address of  \nthe Legal Owner \na) \n \n \n \nb) \n \n \n \n \n \n \n \n \n \n\nPage - 774             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n12. \nAssets disposed off during the year \n \n \nIdentification & nature of Asset(s) \nDate of disposal \nAmount received as  \nSales proceed (Rs.) \na) \n \n \n \nb) \n \n \n \nc) \n \n \n \nd) \n \n \n \n \n13. \nInvestments (Bonds, Shares, Certificates, deposits/Advances, Loans granted etc.) \n \n \nDetails of Bonds held \nInvestments \n \nBond No. (s) \nDenomination Rs. \n \nRs. \na) \n \n \n \nRs. \nb) \n \n \n \nRs. \nc) \n \n \n \nRs. \nd) \n \n \n \nRs. \n \n14. \nBanks Accounts (Current, Saving, Deposit A/c & F.C. A/cs) \n \n \nA/c No. & Bank Branch \nYear of Opening \nMain source of deposits \nBalance as on \n30.6 (Rs.) \na) \n \n \n \nRs. \nb) \n \n \n \nRs. \nc) \n \n \n \nRs. \nd) \n \n \n \nRs. \n \n15. \nTotal Assets (9-14)  \n \n \nRs. \n \n \n \n \n \n16. \nLiabilities (Departmental/Bank loans, Over drafts, Mortgages secured, private loans etc.) \n \n \nOutstanding liabilities  (A) \nLiabilities paid off during the year  (B) \na) \n \nRs. \n \nRs. \nb) \n \nRs. \n \nRs. \nc) \n \nRs. \n \nRs. \nd) \n \nRs. \n \nRs. \n \n15-16 (A)  \nNet worth  \n \n \nRs. \n \n \n \n \n \nAs on 30.6. \n \n \n \nNet worth declared previously \n \n \n \nRs. \n \n \n \n \n \nAs on 30.6. \n \n \n \nSignature ____________________________________ \nName \n \n \n \n \n \nDesignation \n \n \n \n \nName of the Organization/Deptt.__________________ \n \n \n \n \n \n \nPlace \n \n \n \n \n \nDate \n \n \n \n \n \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 775 \n \n \nINSTRUCTIONS \n1. \nIf the space provided in the form is found inadequate or some explanation is \nrequired, a separate page may be attached/annexed. \n2. \nAll assets should be valued at cost and in the cases of assets acquired through \ngift name, address of the donor and donees relationship with him is to be \ndeclared. \n3. \nIncome declared at Serial 4 must include income earned by the spouse & \nchildren as well. \n4. \nInformation requested must be completed. No column should be left blank. \nColumns which are not applicable should be crossed. \n5. \nAll assets owned by the officer & his family members (Family as defined in Rule \n3(1) (c) of Conduct Rules 1964) should be declared. Assets acquired by major \nchildren dependents & others where funds have been provided by the officer are \nalso to be declared. \n6. \nAssets owned partly or acquired on ―Hire purchase Agreement‖ or installment \nshould also be declared. \n7. \nIf any exact figure cannot be inserted an estimated/approx figure may be given. \n8. \nSale proceeds of assets disposed off during the relevant financial year must be \ndeclared under the head ―other sources‖ (Serial 4). \n9. \nIf there is no change in Assets over the previous year (for which the declaration \nhad been filed) relevant columns (Serial 9, 10 & 11) may be marked ―As \nBefore‖. \n10. \nAt Serial 11 assets held by others as attorney on behalf of declarant, his spouse \nor dependent children are also to be declared. \n11. \nExpenses against utilities (Serial 5) should include bills paid against all meters \n(Gas & Electricity installed on the residence) and telephone connections (including \nMobile) in use of the of officer, spouse & dependent children. \n12. \nNotwithstanding the applicability of any other law for the time being in- force, \nthis declaration is being filed under Conduct Rule 1964 and any breach therefore \n(including concealment of assets or giving wrong information) is punishable \nunder RSO* 2000.  \n                         \n*Since Removal from Service (Special Powers) Ordinance, 2000, stands repealed vide Section 2 (1) of the Act \nNo.III of 2010, notified vide Estt. Division‘s O.M.No. 3/10/2010-R.II dated 17-03-2010. \n\nPage - 776             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n5.3 \nQuarterly Statement Regarding Permissions Granted \nto the Federal Government Officers Under Government Servants \n(Conduct) Rules, 1964 by the Provincial  \nGovernment to Buy and Sell Assets \n \nThe Chief Secretaries of Provincial Governments have been allowed to grant \npermissions to the officers belonging to All Pakistan Services who were for the time being \nserving in Provinces to buy and sell assets under the Government Servants (Conduct) \nRules, 1964. However, the Establishment Division has no record regarding the number of \nsuch permissions granted under these delegated powers to APUG officers and officers/ \ncadres (other than PCS) during their posting in a province on deputation basis. \n \n2. \nAll Provincial Governments shall submit the information regarding cases \ndisposed of by the orders of the Chief Secretary in respect of *APUG officers on the \nproforma attached herewith, on quarterly basis as in the enclosed statement (Annex). \n[Authority:- Estab. Div.‘s O.M. No. 1/3/99/D-3, dated 30th November, 2002] \nAnnex \nCases Disposed of by the Orders of Chief Secretary, Government of \n______________ under the Provision of the Govt. Servants  \n(Conduct) Rules, 1964 during the Calendar Years 2001-2002  \n(onwards), to the Federal Government Officers Posted in the  \nProvinces for the Time Being  \n \nSl. \nNo. \nName, Designation, \nBPS/Group/Service \nand Cadre of the \nOfficer \nDescription of \nProperty Sold/ \nPurchased \nCopy of Proforma as Prescribed \nby the Federal Government on \nwhich Permission was Sought in \nCase of Rule 11 & 11-A be \nattached \n \n \n \n \n \n \n \n6.1 \nPrivate Medical Practice by Government Servants \n \nThe private practice by unqualified practitioners, will continue to apply. Further, \nthe private practice of homeopathy by the government servants who are registered under \nthe Unani, Ayurvedic and Homeopathic Practitioners Act, 1965, will be subject to rule 16 \nof the Government Servants (Conduct) Rules, 1964. \n[Authority.- Estt. Div.‘s O.M.No.6/7/89-D.3, dated 15-3-1990]. \n                         \n All Pakistan Services (Change in Nomenclature) Rules, 1973, notified vide SRO 1307(I)/73 dated 14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended.   \n Provincial Civil Service. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 777 \n \n \n \n6.2 \nTransaction of Insurance Business  \nby Government Servants \n \nIt has been brought to the notice of the government that certain government \nservants transact insurance business on behalf of their wives, sisters and other members of \nfamily living with or dependent upon them in whose names they have managed to secure \nagencies of insurance companies. Since during performance of official duties such \ngovernment servants come across other government servants and private parties, they \nmanage to obtain insurance policies from them by taking undue advantage of their official \nposition. This state of affairs not only brings disrepute to the departments to which they \nbelong, but also distracts their attention from official duties and retards their efficiency. \n \n2. \nAccording to rule 16 of the Government Servants (Conduct) Rules, 1964, no \ngovernment servant can engage himself in any trade or business, directly or indirectly, \nwithout the previous sanction of the government. Such transactions, therefore, constitute a \nviolation of that rule and render the government servants concerned liable to disciplinary \naction under the Government Servants (Efficiency & Discipline) Rules. \n \n3. \nMinistries/Divisions are advised that it should generally be made known to \nall concerned that government view this situation with concern and desire that government \nservants who indulge in this business indirectly through their family members should \nabandon it forthwith. \n[Authority.— Estt. Div.‘s O.M.No.3/9/66-D.II, dated 15-8-1966]. \n \n6.3 \nPrivate Work During and After Office Hours \n \nIt has been brought to the notice of the Prime Minister that in order to supplement \ntheir income, a large number of low paid government servants do private work in addition to \ntheir government jobs.  Some of them work as ushers in the afternoon, evening and night \nshows of cinemas while others are often absent from their jobs under government as they \nattend to private work even during office hours. \n \n2. \nGovernment work inevitably suffers on account of these government servants \nperforming private jobs during or outside office hours. It also aggravates the unemployment \nproblem. The Prime Minister has, therefore, been pleased to direct that action should be \ntaken to put a stop to this objectionable trend among government servants. \n[Authority.— Estt. Div.‘s O.M. No.1/20/76-D-IV, dated 6-3-1976]. \n \n6.4 \nFuture Good Conduct of Pensioners  \n \nAttention is invited to clause (1) of Article 351 of the Civil Service Regulations \nwhich reads as follows:— \n \n―Future good conduct is an implied condition of every grant of a pension. The \nLocal Government and the Government of Pakistan reserve to themselves the \nright of withholding or withdrawing a pension or any part of it, if the \n                         \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage - 778             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \npensioner be convicted of serious crime or be guilty of grave misconduct.‖ \n \n2.  \nIt has been decided that the provision of the above Article should be strictly \nenforced in all cases by the pension sanctioning authorities. In cases where a pensioner \ncommits misconduct, prompt action should be taken to withhold or withdraw his pension or \nany part of it. \n \n3.  \nMisconduct in such cases would mean conduct prejudicial to good behaviour \nor unbecoming of a gentleman. The decision of the President on any question whether any \nact on the part of the pensioner is misconduct or not shall be final and binding. \n[Authority.- Establishment Secretary‘s D.O. letter No.5/4/73-D, IV, dated 11-8-1973]. \n \n6.5 \nTaking Part in Politics by Pensioners  \n \nAttention is invited to clause (2) of Article 351 of the Civil Service Regulations \nwhich reads as follows:— \n \n―(2) Except with the previous sanction of the Central Government, no pensioner \nshall, within a period of two years from the date of his/her retirement, take \npart in any election or engage in political activity of any kind.‖ \n \n2.  \nIt would be noticed from the above that the pensioner can participate in \npolitical activity within two years of his retirement from service only with the previous \nsanction of the Federal Government. It has, however, been decided that as a matter of policy \nno permission should in future be granted to any pensioner to engage in political activity of \nany kind. \n \n3.  \nIt may be clarified that political activity would include activities like \naffiliation with political parties, public speeches, writing articles, giving statements, \nattending political meetings, making monetary contribution for political purposes etc. This \nclarification may be brought to the notice of the government servants and also to pensioners \nwho have not yet completed two years from the date of their retirement. \n[Authority.- Establishment Secretary‘s  D.O. letter No. 5/3/73-D.IV, dated 31-7-1973]. \n \n7.1 \nEmployment of Dependent Family Members of a \nGovernment Servant in Foreign Missions in Pakistan \n \nA question has arisen whether dependent family members of a government servant \ncan seek employment in foreign missions in Pakistan. The matter has been considered and it \nhas been decided that government servants should not allow their wives to seek employment \nin foreign diplomatic missions in Pakistan. \n[Authority.- Estt. Div.‘s O.M. No. 1/148/76-D.IV, dated 23-11-1976]. \n \n7.2 \nEngagement in Trade, Business etc.  \nby Spouses of Government Servants \n \nUnder the Government Servants (Conduct) Rules, 1964, no government servant is \n                         \n Federal. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 779 \n \n \nallowed to engage in any trade or undertake any employment or work, other than his official \nduties, except with the previous sanction of the government. There is, however, no bar to the \nspouses of government servants taking employment or engaging in any trade or profession.  It \nhas come to the notice of government that the wives of some government servants have been \nengaging in trade and business where influence of the husband could possible be misused.  In \nsuch cases, the possibility of public interest being jeopardized cannot be ruled out. \n \n2. \nIn order to safeguard the public interest in such cases, it has been decided \nthat all government officials whose spouses have under-taken some private job or are \nengaged in business and trade may be directed to render a certificate to the Secretary of the \nMinistry/Division or the Head of the Department concerned that the profession, trade or \nbusiness in which his or her spouse is engaged is in no way under his/her official influence. \n[Authority.-Estt. Div.‘s O.M. No. 7/1/79-D-IV, dated 1-9-1979] \n \n7.3 \nInstructions under Government Servants (Conduct) Rules, 1964 \nRegarding Procedure for Engaging in Private Business, Trade and \nConsultancy Work  \n \nGovernment servants in addition to their official duties are known to engage in \nprivate business, trade and consultancy work which provide them with pecuniary benefits. \nHowever, it has been observed that in many such instances, procedural requirements \nunder the Government Servants (Conduct) Rules,1964 are either not complied with in \nletter and spirit, or are in many cases, totally ignored.  \n \n2. \nUnder Rule 16 of the Government Servants (Conduct) Rules, 1964, \ngovernment servants are not allowed to engage in private business, trade, or employment/ \nconsultancy work., except with the previous sanctions of the government, and provide \nsuch activity does not amount to conflict of interest in terms of the officer‘s position or \nobligations as a government servant. Further, a government servant shall not undertake or \nshall discontinue such work, if so directed by the Government. Also, a government \nservant who has any doubt about the propriety of undertaking any particular work should \nrefer the matter for orders of the Government.  \n \n3. \n The above provisions of the Government Servants (Conduct) Rules,1964 \nneed to be complied with in letter and spirit. These may therefore be circulated to all \ngovernment servants belonging to all occupational cadres falling under the Federal \nGovernment jurisdiction. Any violation of these instructions tantamounts to misconduct \nand is liable to be proceeded against under the Government Servants (Efficiency and \nDiscipline) Rules,1973. \n[Authority.- Estt. Div.‘s O.M.No.1/20/1976-D-3, dated 23-07-2020]. \n \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 780             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n7.4 \nUse of Social Media by Government Servants \n \nKindly refer to Establishment Division‘s Circular No. 1/20/1976-D-3, dated 23rd \nJuly, 2020 whereby detailed instructions under Government Servants (Conduct) Rules, \n1964, governing participation of government servants in difference media forums \nincluding social media platforms were issued for compliance. \n \n2. \nUnder the Rules ibid, no government servant can participate in any media \nplatform except with the express permission of the Government. Rule 18 of the Rules ibid \nbars a government servant from sharing official information or document with a \ngovernment servant unauthorized to receive it or a private person or press. Further, Rule \n22 of the Rules ibid refrains a government servant from making any statement of fact or \nopinion which is capable of embarrassing the Government in any document published or \nin any communication made to the press or in any public utterance or television \nprogramme or radio broadcast delivered by him or her. Furthermore, Rules 21, 25, 25-A \nand 25-B of the Rules ibid bar a government servant from expressing views against \nideology and integrity of Pakistan or any government policy or decision. Besides, they \nalso bar a government servant from offering views on any media platform which may \neither harm the national security or friendly relations with foreign states; or offend public \norder, decency or morality; or amount to contempt of court or defamation or incitement to \nan offence; or, propagate sectarian creeds. \n \n3. \nDespite the aforementioned instructions and the guiding legal frame-work, it \nhas been observed that government servants often engage themselves with social media \ni.e. websites and applications that enable users to create and share contents or participate \nin social networking /virtual communities/online groups. They, while using different \nsocial media platforms including Facebook, Twitter, WhatsApp, Instagram, Microblog-\nging etc. to air their views on a host of subject, sometimes indulge in actions or behavior \nthat does not conform to the required standards of official conduct, as envisaged in the \nRules ibid. Such actions range from unauthorized relaying of the official information to \ndisseminating the wrong or misleading information to airing of political or secretarian \nviews etc. \n \n4. \nIn view of the foregoing, it is expedient to issue the following instructions \nfor governing use of social media platforms by government servants:- \ni. \nThe same instructions as are applicable to government servants while \nspeaking at public fora or publishing articles in print media, shall apply, \nmutatis mutandis, to the use of social media by them. \nii. \nAs provided in Rule 18 of the Rules ibid, they shall not indulge in \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 781 \n \n \nunauthorized disclosure of the official information or sharing of the \nofficial documents they come across during the course of performing their \nduties, via social media. \niii. \nIn order to maintain their impartiality and objectivity in performance, they \nshall not partake in any discussion on social media or exchange or forward \ninformation or message that express their opinion on political issues. \niv. \nThey shall not participate in furthering of any information especially \npertaining to government matters that, prima facie, appears to be \nunauthentic and misleading. \nv. \nThey shall not make any disparaging remarks aimed at any individual or \ngroup or sect or faith and shall uphold values guiding the Civil Service at \nall times. They are advised to observe discretion and moderation in use of \nthe Social Media and uphold high standards of propriety. \n5. \nIt is, however, clarified that the instructions contained at para 4 are not \nintended to discourage any constructive and positive use of social media by a government \norganization for engaging with the public to solicit feedback on a government policy, \nsuggestions for improvement in service delivery and resolution of their complaints.  \nHowever, such an organization shall edit their social media platforms continuously or \nfrequently to re move offensive, inappropriate and objectionable remarks. \n6. \nAll government servants are required to comply with the above \ninstructions in letter and spirit. These may, therefore, be circulated to all government \nservants belonging to all the occupational cadres falling in the jurisdiction of the Federal \nGovernment. Violation of one or more of these instructions will tantamount to misconduct \nand shall invite disciplinary action against the delinquent government servant under Civil \nServants (Efficiency and Discipline) Rules, 2020. Further, in case of a violation \ncommitted on a group platform the ‗Administrators‘‘ or the ‗Admin‘, if they are serving \ngovernment servants, shall also be liable to the disciplinary proceedings. \n7. \nAll Federal Secretaries/Additional Secretaries (Incharge)/Service or Cadre \nAdministrators/Chief Secretaries are requested to ensure implementation of these instructions. \n[Authority:—Establishment Division‘s O.M No. 14/04/2021-D-II dated 25-08-2021.] \n \n \n\nPage - 782             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n7.5 \nMembership of Private Associations  \nConnected with Social Work \n \nIt has been brought to the notice of the Establishment Division that permission was \nrefused to a government servant to become an office-holder of a private association, whose \nactivities are confined to social work only and whose character is non-political, on the \nground that membership of such associations is barred to government servants. Attention of \nthe Ministry of Finance, etc. is drawn to rule 16 of the Government Servants (Conduct) \nRules, 1964 and the note thereunder and it is stated that there is no bar to government \nservants becoming office bearers of such associations, provided they inform their immediate \ndepartmental superiors who will decide, with reference to the said rule and note, whether the \nmatter should be reported for the orders of government. \n[Authority.- Estt. Div.‘s O.M. No. 4/1/49-Ests.(SE), dated 8-6-1949]. \n \n7.6 \nAssociation with Private Trusts, Foundations, etc. \n \nThe Government of Pakistan have considered the desirability or otherwise of \nserving government servants being associated with private trusts, foundations and similar \nother institutions which are not sponsored by the government itself, and have decided that no \nserving officer should associate himself with any such association or organization. \n \n2.  \nThese orders will not apply to judges of the High Courts and Supreme Court \nof Pakistan. \n[Authority.— Estt. Div.‘s O.M.No.4/8/63-D-II, dated 7-6-1963 read with O.M. of even  \nnumber dated 8-7-1963]. \n \n7.7 \nProsecution of Studies by Government \nServants in Educational Institutions \n \nA reference is invited to the Establishment Division O.M. No.4/24/59-VI, dated the \n3rd May, 1960.  It is stated that on further consideration, it has been decided that:— \n (1) Government servants intending to take-up a course of study at educational \ninstitutions should be required to take prior permission of the Head of the \nDepartment. \n (2) No such permission should be granted unless the Head of the Department is \nsatisfied that the prosecution of studies will not interfere with the government \nservants‘ official duties. \n (3) Permission granted may be withdrawn, if the Head of the Department is \nconvinced that the government servant is taking part in politics or \nprosecution of such studies is interfering with the satisfactory performance of \nthe duties. \n[Authority.- Estt. Div.‘s O.M.No.4/9/63-D.II, dated  23-9-1964]. \n \n7.8 \nAppearing at an Examination as Private  \nCandidates by Government Servants \n \nA question has been raised whether permission is necessary for a government \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 783 \n \n \nservant for appearing at an examination as a private candidate. The matter has been \nconsidered in consultation with the Home Affairs Division and the two Provincial \nGovernments and it has been decided that:— \n(a) \nIn case of those government officials who are prosecuting studies in \neducational institutions with the permission of the Head of Department no \nfurther permission is required for appearing in the examination. \n(b) \nIn case of those who want to prosecute studies in spare time without \nattending any educational institution, no permission is necessary. For \nappearing in the examination, the Head of the Department may grant leave \nprovided the government servant concerned can be spared without \ndetriment to the work of the government. \n[Authority.- Estt. Div.‘s O.M.No.4/9/63-D-VII(D.IV), dated 18-8-1969]. \n \n8.1 \nBar Against Naming of Institutions, Projects, Roads, Streets \netc. in the Country after the Names of Government Servants \n \nThe instructions issued by the Federal Government from time to time for naming \ninstitutions, projects, roads, etc. have become out of date.  The matter has been \nreconsidered by the Government of Pakistan, and it has been decided to lay down the \nfollowing guidelines on the subject in supersession of all previous orders:— \n (i) \nNo institution, road, street, etc., should be named after a government \nservant or a public representative while he is still alive. \n (ii) No institution, official or semi-official should be allowed to be named after \na non-Pakistani without the permission of the Federal Government. \n (iii) British names of towns, institutions, settlements etc. should be gradually \nreplaced by Pakistani or Islamic names. \n (iv) Institutions and projects like bridges, buildings, roads, streets, etc. may be \nnamed after the following:— \n(a) \nThe founder of the nation and persons who were in the forefront of \nthe freedom movement, and took a prominent part in the creation of \nPakistan. \n(b) \nNational personalities (no longer alive) with unblemished record of \nservice to the nation. \n(c) \nHeroes who have laid down their lives for the defence of the country \nin war. \n(d) \nArt and cultural institutions may be named after dead artists of national \nfame. The same principle can be followed in respect of educational \ninstitutions, libraries, scientific and technical institutions etc. \n(e) \nPrincipal donors of any building or institution built out of or for \ncharity. \n                         \n Now Interior Division. \n The word ‗two‘ may be read ‗four‘. \n\nPage - 784             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(f) \nLiving or dead heads of state/government of foreign countries \nfriendly towards Pakistan. \n(v) \nDefence installations, military lines and institutions in cantonments and \narmy stations may be named after war ―shaheeds‖. \n(vi) No sports tournaments would be named after Governors, Ministers, \ngovernment officials or public representatives of their wives. \n \n2. \nPermission of the competent authority in the Federal Government or the \nProvincial Government concerned (President/ Governor as the case may be) shall be \nobtained in advance for the naming of institutions etc., on the basis of the above guidelines.  \nIn the case of defence installations etc., mentioned at (v) above, prior approval of the Chief \nof Staff Army/Navy/Air Force should be obtained. \n[Authority.- Cabinet Secretary‘s letter No.107/21-78-Min., dated 13-5-1978 to all Provincial \nGovernments with copies to Ministries/Divisions]. \n \n8.2 \nParticipation in Foreign Cultural  \nAssociations or Organizations \n \nGovernment of Pakistan have had under their consideration the desirability or \notherwise of government servants participating in foreign cultural associations or \norganizations and have decided that no government servant should associate himself with \nany such associations or organizations. \n[Authority.- Estt. Div.‘s O.M. No. 4/26/60-E.VI, dated 17-6-1961]. \n \n8.3 \nMembership of Foreign Cultural  \nAssociations/Organizations \n \nGovernment have since further decided to authorize the Secretary of the Ministry \nconcerned to grant permission, in consultation with the Ministry of Home Affairs, to \ncontinue the existing membership of such organization, by a government servant who is \ncommitted and cannot extricate himself.  In new cases, in which also the Ministry of Home \nAffairs** should be consulted, the policy should be to discourage new membership in the \ninterest of the proper performance of official duties. \n[Authority.- Estt. Div.‘s O.M. No. 4/26/60-D.II, dated 16-9-1961]. \n \n9.1 \nMembership of British Library \n \nA question arose as to whether the restrictive orders should be applicable also to \nthe membership of the British Council Library and other organizations of like nature.  It \nhas been decided that there should be no objection to officers becoming members of the \nBritish Council Library and similar organizations. \n[Authority.- Estt. Div.‘s O.M. No. 4/26/60-D.II, dated 15-11-1961]. \nNote:— \nFor definition of foreign cultural association, please see Section 2 (a) of the Foreign Cultural \nAssociations (Regulation and Functions) Ordinance, 1975. \n                         \n Prime Minister; Chief Minister. \n Ministry of Interior (Interior Division). \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 785 \n \n \n \n9.2 \nUnauthorized Communication of  \nOfficial Documents or Information \n \nThe Rules of Business contain a provision to the effect that no information \nacquired directly or indirectly from official documents or relating to official matters shall \nbe communicated by a government servant to the press, to non-officials or even officials \nbelonging to other government offices, unless he has been generally or specially \nempowered to do so.  It has been brought to the notice of the Cabinet Division that the \nimplications of the above rule are not fully appreciated by government servants with the \nresult that information contained in official documents finds its way to non-officials or \nofficials belonging to other government offices and through them to outsiders. Ministry of \nFinance, etc., are requested kindly to bring the matter to the notice of all government \nservants under their administrative control and warn them that they should not talk about \nor discuss official matters coming to their knowledge directly or indirectly with outsiders \nor even with officials belonging to other government offices. \n \n2. \nIt may further be brought to the notice of the government servants that a \nprovision to the same effect as in the Rules of Business, 1973 is made in rule 18 of the \nGovernment Servants Conduct Rules,1964 and an infringement thereof can be the subject \nof departmental proceedings. It is also an offence under Section 5 of the Official Secrets \nAct, 1923. \n[Authority.— Cabinet Division‘s O.M. No. Cord.(1)-8/97/58, dated 28-11-1958]. \n \n10.1 Premature Leakage of Information to the Press/Media \n \nInstances have come to the notice of the government where information \nregarding its policies and other activities was communicated to the press before these \npolicies etc., had been finalized, by sources which were not competent to release or \nindicate that information. The premature leakage of such information places the \ngovernment in an embarrassing position. \n \n2.  \nCommunication to the press/media or to a Government servant \nunauthorized to receive it or to a non-official person of any statement facts or opinion or \nother information by a Government servant which is likely to embarrass the Government \nis prohibited under rule 22 of the government Servants (Conduct) Rules, 1964 and any \ninfringement of that rule is cognizable under the Government Servants (Efficiency and \nDiscipline) Rules, 1973. \n \n3.  \nIt is therefore, imperative to bring these provisions of Rules to the notice \nof all Government Servants for strict compliance. In case of violation of these \nRules/instructions, the defaulting Government servants may be proceeded under \n*Government Servants (Efficiency and Discipline) Rules, 1973. \n[Authority.- Estt. Div.‘s O.M.No.1/20/76-D-IV-D.3, dated 02-07-2011]. \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 786             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n10.2 \nInstructions under Government Servants (Conduct) Rules,1964 \nRegarding Procedure for Participating in Electronic, Print and \nSocial Media Platforms \n \nVarious instances have come to the notice of Establishment Division that \nGovernment Servants participate in electronic, print and social media platforms to air \ntheir views on a variety of subjects. However, it has been observed that in many such \ninstances, procedural requirements under the Government Servants (Conduct) Rules,1964 \nare either not complied with in letter and spirit, or in many cases, totally ignored.  \n \n2. \nUnder the Government Servants (Conduct) Rules,1964, no government \nservant can participate in any media platforms, except with the express permission of the \nGovernment. Rules 20,21,22,25,25-A,25-B of the Government Servants (Conduct) \nRules,1964 bar government servants from expressing views against policy or ideology of \nPakistan, which may harm the security of Pakistan or friendly relations with foreign \nstates, offend public order, decency or morality, or amount to contempt of court, \ndefamation or incitement to an offence, besides propagation of sectarian creeds, and also \nplaces a bar on government servants from taking part in any public demonstration \ndirected against a government decision or policy. \n \n3. \nAttention is also invited to Rule 22 of the Rules Ibid which bars a \ngovernment servant from making any statement of fact or opinion which is capable of \nembarrassing the Government in any document published or in any communication made \nto the press or in any public utterance or television programme or in any radio broadcast \ndelivered by him. Also, Rule 18 bars the government servant from communicating any \nofficial document or information to a Government servant unauthorized to receive it or to \na non-official person or to the press.  \n \n4. \nThe above provisions of the Government Servants (Conduct) Rules,1964 \nneed to be complied with in letter and spirit. These may, therefore, be circulated to all \ngovernment servants belonging to all the occupational cadres falling under the Federal \nGovernment jurisdiction. Any violation of these instructions will tantamount to \nmisconduct, and is liable to be proceeded against under the Government Servants \n(Efficiency and Discipline) Rules, 1973. \n[Authority.- Estt. Div.‘s O.M. No.1/20/1976-D-3, dated 23-07-2020]. \n \n10.3 \nConsultation with Principal Information Officer for Projection \n of Government Policies Programmes and Activities \n \nAccording to the existing instructions, only Ministers and Secretaries, and such \nofficers as may be specifically authorized, may act as official spokesman of the \ngovernment and all official news and information is required to be conveyed to the press \nand the public through the Press Information Department. \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 787 \n \n \n \n2. \nThe Principal Information Officer serves the Government of Pakistan as a \nwhole, in addition to arranging issuance of publicity material emanating from \nministries/conferences/press briefings for Ministers, Secretaries and official spokesman of \nthe government.  As such, it is desirable that the Principal Information Officer be consulted \non the medium to be employed for projection of government policies, programmes and \nactivities according to the situation and the subject matter. \n \n3. \n(i)   Press Conferences.— These shall be called by Ministers or \nSecretaries/other officials who may be authorized by their respective \nMinisters. \n \n \n(ii)  Press Statements.— On matters of policy which have already been \napproved by government and which require publicity and proper \nprojection press releases may be authorized by Secretary concerned \nand issued through the Press Information Department. \n \n \n(iii)  Press Notes: On matters of public interest, other than policy, press \nnotes of purely informative nature may be issued by the Heads of \nAttached Departments through the Press Information Department. \n \n4. \nThere is a possibility of incorrect or unauthorized information being \ncollected by journalists and press representatives in informal contacts with officials. \nAttention is drawn to rule 18 of the Government Servants (Conduct) Rules, 1964 which \nprohibits unauthorized communication of official documents of information to a government \nservant unauthorized to receive it, or to a non-official person, or to the press. All government \nservants are warned to be careful in this matter. Any breach of this rule coming to notice will \nbe severely dealt with.  \n[Authority.- Estt. Div.‘s O.M. No.4/1/72-D.IV, dated 3-2-1972]. \n \n10.4 \nLetters to Editor \n \nThe Ministries/Divisions are aware that most of the people explain their difficulties \nthrough the ―Letters to Editor‖ columns of newspapers with the intention of seeking redress \nof their grievances from concerned government departments/agencies. \n \n2.  \nThis Ministry holds the view that if the position is clarified by the \ngovernment departments/agencies by addressing letters to the editors of newspapers in which \nletters concerning them are published, it will not only clarify their position but also ensure \nremoval of genuine public grievances. \n \n3.  \nMinistries/Divisions are therefore, requested to kindly consider the above \nviewpoint, and, where practicable, take action in accordance with the procedure laid down in \npara 1 of Establishment Division‘s Office Memorandum No. 4/l/72-D.IV, dated the  \n3rd February, 1972. \n \n4.  \nThe clipping from the ―Letters to the Editors‖ columns will, as usual, be \nsupplied to the government departments/agencies concerned by the Press Information \nDepartment. \n [Authority.- Information and Broadcasting Division‘s O.M. No. 1(18)/72-P.III, dated 16-5-1972]. \n\nPage - 788             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n11.1 Approaches to Ministers, M.N.As. etc.  \nfor Purchase or Sale of Property \n \nIt has come to government‘s notice that government servants make approaches \nthrough Ministers, Chief Ministers, M.N.As. and M.P.As. or other means for issue of permit \nto buy transportation vehicles or other imported material and for purchase and sale of \nproperty. \n \n2. \nSuch acts are not only in serious breach of Government Servants (Conduct) \nRules, 1964 but also contrary to all tenets of propriety and are totally unbecoming of \ngovernment servants.  Government has, therefore, taken serious note of such acts on the part \nof government servants.  In future, if any such case comes to notice, stern action will be \ntaken against those involved.  The attention of the government servants, working in your \nMinistries/Divisions and Attached or Subordinate Offices and Autonomous Institutions may \nbe drawn to the Government Servants (Conduct) Rules, 1964, with direction to refrain from \nmaking such requests in future. \n[Authority.— Establishment Secretary‘s D.O. No.1/38/74-D.IV, dated 8-5-1974]. \n11.2 \nExtraneous Influence by Government  \nServants in Respect of Service Matters \n \nIt has been observed that the government servants, at times, attempt to bring \nextraneous influences in respect of service matters, such as posting, transfer, deputation etc. \nThese acts are not only in breach of Government Servants (Conduct) rules, 1964 (as \namended), but also constitute ‗Misconduct‘ in terms of rule 2(k) of the Government \nServants (Efficiency and Discipline) Rules, 1973, reproduced below:— \n \n  “„Misconduct‟ means conduct prejudicial to good order or service \ndiscipline or contrary to Government Servant (Conduct) Rules, 1964 or \nunbecoming of an officer and a gentleman and includes any act on the \npart of a Civil servant to assert or attempt to assert political or other \nexterior influence directly or indirectly to bear on the government or any \ngovernment officer in respect of any matter relating to the appointment, \npromotion, transfer, punishment, retirement or other conditions of \nservice of a Civil servant or having entered into plea bargain under any \nlaw for the time being in force and has returned the assets or gains \nacquired through corruption or corrupt practices, voluntarily.” \n \n2. \n The civil servants are, therefore, advised, in their own interest, to scrupulo-\nusly observe the provisions contained in the Government Servants Conduct 1964 and \ndiscipline rules. In future, if any civil servant attempts to bring extraneous influence in \nrespect of his posting, transfer, deputation, etc., a note to this effect will be placed in his CR \ndossier, unless of course, proposals on these matters are made by the Ministries/Divisions/ \nDepartments themselves formally to the Establishment Division. \n[Authority.- Estt. Div.‘s D.O. Letter No. 5/4/82-DI, dated 28-4-1982]. \n                         \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 789 \n \n \n \n11.3 \nMeasures to Curb Extraneous Influences by \nGovernment Servants in Service Matters \n \nIt has been observed there is an increasing trend among government servants to \nbring extraneous influences in service matters such as postings and transfers, promotions, \netc. Apart from that in terms of rule 19 of the Government Servants (Conduct) Rules, \n1964, read with sub-rule (k) of rule 2 of the Government Servants (Efficiency and \nDiscipline) Rule, 1973, such acts constitute ‗misconduct‘, they have an adverse effect on \nthe overall discipline and working efficiency of the concerned set ups. \n \n2. \n In order to curb these practices, the Establishment Division has been \ncirculating instructions reminding the government servants of the provisions under the \nrules and emphasizing the need to refrain from bringing in extraneous influences in \nservice matters, in the then Adviser to the Prime Minister for Establishment‘s d.o. letter \nNo. 57-27/86-E.II, dated 25th May, 1989, and the then Establishment Secretary‘s d.o. \nletter of even number dated 27th May, 1990. Despite clear position under the rules and \nissuing instructions and reminders on the subject, the instances of misconduct on the part \nof the defaulting government servants continue to come to notice. \n \n3. \nIt has accordingly been decided that all the competent authorities would \nbring, immediately, to the notice of the Prime Minister‘s Office cases of the defaulting \ncivil/government servants whenever extraneous pressures are brought to bear upon the \nnormal channels of discipline, for seeking orders to initiate disciplinary proceedings on \ncase to case basis, through the Establishment Division. \n[Authority.- Estt. Div.‘s D.O. letter No.5/4/82-D.I, dated 5-7-1995]. \n \n11.4 \nSteps to Curb Extraneous Influences \n \nIn order to curb the general tendency among the civil/government servants to use \nextraneous influence in contravention of rules 19 and 29 of the Government Servants \n(Conduct) Rules, 1964, the present government has decided to take effective steps on the \nsubject. This includes suspension of any civil/government servant accused of the said \ncontravention followed by expeditious E&D proceedings. \n \n2. \nIt is accordingly requested that, henceforth, all cases of contravention of \nthe said rules must be dealt with by placing the defaulter under suspension, in the first \ninstance, with the approval of the competent authority concerned. It may be ensured that \nthis action is taken without loss of time. \n \n3. \n It is further requested that copies of suspension orders and, in due course, \nthe final orders in such E&D proceedings, may also be forwarded to Establishment \nDivision. \n[Authority.- Estt. Div.‘s d.o. letter No.5/4/82-D.I, dated 7-11-1996]. \n                         \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 790             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n11.5 \nEvidence Before Committee  \nof the National Assembly \n \nUnder rules 114 and 179 of the Rules of Procedure of the National Assembly of \nPakistan, the Committees of the Assembly have the power, inter alia, to summon and \nexamine any government servant and to require the production of any official record. As the \ngovernment servant, who may be thus summoned or directed by a Committee would, in the \nmatter of giving evidence before the Committees, be also subjected to the restrains provided \nfor in rule 23 of the Government Servants (Conduct) Rules, 1964 , a question has arisen as \nto whether a government servant can, in the course of his examination by any such \nCommittee, decline to disclose any information or to produce any document which he thinks \nit would not be in the interest of the defence, the security or the external relations of Pakistan \nor in the public interest generally to disclose or produce.  The matter has been considered \ncarefully and it has been decided that in such cases, the government servant concerned \nshould claim privilege and politely decline to disclose such information or produce such \ndocument on grounds of public interest. \n[Authority.- Estt. Div.‘s O.M. No. 1/1/64-F.I./DII, dated 14-1-1965]. \n  \n11.6 Clarification of Application of Instructions  \nRegarding Radio Broadcasts to Employees  \nof Autonomous Bodies \n \nA reference is invited to the Ministry of Communications O.M. No. KP-2(20)/61, \ndated the 20th March, 1962 (Annex). It is stated that the instructions contained in this \nDivision‘s O.M. No. 18(1)/48-B, dated the 15th December, 1950 apply to all persons in the \ncivil service of Pakistan, whether for the time being on foreign service or not, to whom the \nGovernment Servants Conduct Rules also apply. \n \n2. \nIt has been held by the Cabinet Secretariat (Establishment Division) in \nconsultation with the Ministry of Law that the employees of autonomous and \nsemi-autonomous bodies, like the Port Trust, P.I.D.C., Pakistan Council of Scientific and \nIndustrial Research etc. except the government servants who may be on deputation to those \nbodies cannot be regarded to be in the civil service of Pakistan, and, therefore, they do not \ncome under the purview of the Government Servants Conduct Rules. \n \n3. \nIn view of the above position, the heads of autonomous and semi- \nautonomous bodies do not come within the fold of the orders contained in this Division‘s \nO.M referred to above. \n[Authority.- M/o Information & Broadcasting O.M. No.1(18)/62, dated 10-7-1962]. \n(ANNEX) \n \n[Copy of Ministry of Communications O.M. No., KP-2(20)/61, dated the \n20th March, 1962]. \n \nReference Information and Broadcasting Division‘s Office Memorandum No.13 \n(1)/48-B, dated the 15th December, 1950 regarding broadcast talks by government servants. \nA question has arisen whether instructions laid down therein are also applicable to the heads \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 791 \n \n \nof autonomous, semi-autonomous bodies like the Port Trust etc. and if the heads of such \ninstitutions are asked to broadcast talks, their cases should come to the administrative \nMinistry concerned for grant of permission.  Since mention has been made only of \ngovernment servants, it is presumed, they do not come into the picture.  However, the \nMinistry of National Reconstruction and Information are requested to kindly clarify the \nabove points for guidance. \n \n12.1 Taking Part in Politics- Bar against  \nSupporting Student Agitations \n \nAttention is invited to rule 23 of the Government Servants Conduct Rules, \naccording to which a government servant shall not permit any person dependent on him or \nunder his care or control, to take part in, or in any way assist any movement or activity \nwhich is, or tends directly or indirectly to be subversive of government as by law \nestablished in Pakistan. Under the same rule, a government servant shall be deemed to \nhave permitted a person to take part in, or assisted a movement or activity, if he has not \ntaken every possible precaution, and done everything in his power to prevent such person \nso acting.  In view of this, the conduct of government servants who may, consciously or \nunconsciously, support the student agitators and have sympathies with them would attract \nthe provision of rule 23** of the Government Servants Conduct Rules. \n \n2.  \nIt is, therefore, requested that the above rule may be brought to the notice \nof all government servants and it may also be emphasized that a breach of this rule will \nmake them liable to proceeded against under the Government Servants (Efficiency and \nDiscipline) Rules. \n[Authority.- Estt. Div.‘s O.M.No.4/23/62-D.II, dated 19-10-1962]. \n \n12.2 \nAction to be Taken Against Government Servants \nFound Indulging in Politics/Subversive Activities \n \nInstructions have been issued from time to time bringing to the notice of the \ngovernment servants, rules under which their participation and the activities of political \norganizations is prohibited. In the context of the present situation it is necessary to bring the \nprovisions of the relevant law/rules to the notice of all government servants for their guidance. \n \n2.  \nAction against the defaulting government servants can be taken under the \nfollowing law/rules:— \n \n(i) \nThe Pakistan Essential Services (Maintenance) Act, 1952. \n \n(ii) \nThe Government Servants (Conduct) Rules, 1964. \n \n(iii) The @Government Servants (Efficiency and Discipline) Rules. \n \n \n(a) \nPakistan Essential Services (Maintenance) Act, 1952.— If a \n                         \n Now Ministry of Information and Broadcasting. \n Rule 24 of the Govt. Servants (Conduct) Rules, 1964 . \n Refers to Government Servants (Efficiency and Discipline) Rules, 1960.  \n@ Now Civil Servants (Efficiency & Discipline) Rules,2020. \n\nPage - 792             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \ngovernment servant, whose employment has been declared essential \nunder rule 3 of the Pakistan Essential Services (Maintenance) Act, 1952, \ndisobeys a lawful order or abandons work without reasonable excuse or \ndeparts from any area-specified in an order of a competent authority, he \ncan be prosecuted under the Act and punished with imprisonment upto \none year and with fine. \n \n \n(b) \nGovernment Servants (Conduct) Rules, 1964.— Rule 24 of the \nGovernment Servants (Conduct) Rules 1964 prohibits government \nservants from taking part in, subscribing in aid of, or assisting in any way \nany political movement in Pakistan, or relating to the affairs of Pakistan, \ngovernment servants are thus debarred from joining any political party. A \ndefaulting government servant may be proceeded against under the \nGovernment Servants (Conduct) Rules 1964 on the charge of \nmisconduct. \n \n \n(c) \nGovernment Servants (Efficiency & Discipline) Rules.— A government \nservant can be proceeded against if he is guilty of misconduct or is found \nto be engaged in subversive activities independently or in association \nwith others under rule 3 of the said rules. For subversive activities, the \npenalty can be compulsory retirement, removal or dismissal from service. \n[Authority.- Estt. Div.‘s O.M.No.3/I/69-D.II, dated 19-2-1969]. \n12.3 \nBar against Discussing Politics in  \nOffices, Clubs, Restaurants and  \nPublic Places \n \nAttention is drawn to rule 24 of the Government Servants (Conduct) Rules, 1964 \nwhich prohibits government servants from taking part in politics and elections.  The rule is \nreproduced below:- \n \n―Rule 24 Taking part in politics and elections:- \n ―(1)  No Government servant shall take part in, subscribe in aid of or assist in any \nway, any political movement in Pakistan or relating to the affairs of Pakistan. \n―(2) No Government servant shall permit any person dependent on him for \nmaintenance or under his care or control to take part in, or in any way assist, \nany movement or activity which is, or tends directly or indirectly to be, \nsubversive of Government as by law established in Pakistan. \n―(3) No Government servant shall canvass or otherwise interfere or use his \ninfluence in connection with or take part in any election to a legislative body, \nwhether in Pakistan or elsewhere: \n \n \n \n \nProvided that a Government servant who is qualified to vote at such \nelection may exercise his right to vote; but if he does so, he shall give no \nindication of the manner in which he proposes to vote or has voted. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 793 \n \n \n \n―(4)  No Government servant shall allow any member of his family dependent on \nhim to indulge in any political activity, including forming a political \nassociation and being its member, or to act in a manner in which he himself is \nnot permitted by sub-rule (3) to act. \n \n―(5) \nA government servant who issues an address to electors or in any other \nmanner publicly announces himself or allows himself to be publicly \nannounced as a candidate or prospective candidate for election to a \nlegislative body shall be deemed for the purpose of sub-rule (3) to take part \nin an election to such body. \n \n―(6) \nThe provisions of sub-rules (3) and (5) shall, so far as may be, apply to \nelections to local authorities or bodies, save in respect of Government \nservants required or permitted by or under any law, or order of the \nGovernment for the time being in force to be candidates at such elections. \n \n―(7) \nIf any question arises whether any movement or activity falls within the \nscope of this rule, the decision of the Government thereon shall be final‖. \n \n2. \nIt is clarified that under sub-rule (7) of the above rule, the government \nservant is prohibited from discussing politics in offices, clubs, restaurants and other public \nplaces. Although a government servant is not debarred from voting at the elections, he \ncannot propagate his political views openly in a manner that might influence the opinions of \nothers or indicate the trends of his own political thinking. He cannot also attend or \nparticipate in functions of political leaders, political rallies, processions etc. Nor can he \ndevelop associations which would get him involved directly or indirectly in a realm that is \nessentially political. \n \n3. \n It is requested that these instructions should be brought to the notice of the \nall government servants for strict compliance. The government servants should be warned \nthat any breach of these instructions will be dealt with severely. \n[Authority.- Estt. Secretary‘s D.O. letter No. 5/2/70-DIV, dated 19-7-1973]. \n \n13.1 Supply of Copies of Government Orders/ \n \nInstructions to the Employees Associations \n \nCopies of general orders of non-confidential nature, which embody decisions of the \ngovernment affecting a particular class of employees, may, at the discretion of the authorities \nwhich accord recognition, be supplied to the recognized associations, through the \nEstablishment Division. \n \n2.  \nThe matter has been examined in the Establishment Division.  Now the \ngovernment orders of non-confidential nature, relating to service matters, are available in the \nform of books. For instance, administrative or establishment instructions have been \ncompiled in ―Establishment Manual‖, ―Estacode‖ etc., and financial orders in the \n―Compilations‖ etc. These books or relevant instructions from those publications, can be had \nby the associations, individually. The orders which may not be available in those \npublications and may not be of confidential nature, can be obtained by the associations from \nthe Ministry/Division concerned on formal or informal request. \n                         \nSubs. vide Estt. Div.‘s Notification No. SRO 993(1)/776, dated 30.9.1976. \n\nPage - 794             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n3. \nThe instructions regarding the supply of copies to the associations, as \ncontained in the above-quoted and other orders, on the subject, are therefore, hereby \nwithdrawn. \n \n4.  \nMinistries/Divisions are requested to bring these orders to the notice of the \noffice-bearers of the associations, who may be employed with them or with their \nAttached/Subordinate Organizations. \n[Authority.- Estt. Div.‘s O.M. No. 16/l/82-D.5, dated 20-6-1982]. \n13.2 \nContinuation of Service Association Other  \nThan Those of Services Regularly Constituted \n \nAssociations of employees other than those belonging to the regularly constituted \nServices, may continue to function till further orders. \n[Authority.- Estt. Secretary‘s D.O. letter No.16/17/73-F.I, dated 30-1-1974]. \nSl.No.14 \nFunctioning of Service Associations \n \nFollowing decisions of the government were circulated to all Ministries/Offices \nof the Federal Government vide Establishment Division Office Memoranda of even \nnumber, dated the 7th May, 1974 and 11th June, 1974 , that:— \n(i) \nelections for the service associations may not be allowed to be held during \noffice hours, \n(ii) \nvictory celebrations in such elections may not be allowed within the office \npremises during the office hours, and \n(iii) meetings of service associations may not be held in the office premises \nduring office hours. \n \n2. \n It has come to the notice of Establishment Division that these instructions \nare not being followed strictly. In certain cases, even the general body meetings of service \nassociations were planned to be held in the office premises during office hours, in which \nthe Federal Ministers had been invited to preside over the functions. \n \n3.  \nThe orders referred to in para 1 above were issued with a view to ensuring \nthat the government work does not suffer due to association activities. Heads of \nMinistries/Offices of the Federal Government are once again requested kindly to ensure \nthat service associations of the employees under their administrative control do not hold \nfunctions in the office premises during office hours. \n[Authority.- Estt. Div.‘s O.M. No.16/4/74-F.I, dated 1-4-1976]. \n                         \nAdd ―and Groups‖. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 795 \n \n \n \n15.1 Permission to Representatives of Service  \nAssociations to Attend Various Meetings  \n \nIt is stated that representatives of service associations have informed that they are \nfacing difficulties to attend the meetings during office hours convened by the Staff Welfare \nOrganization. \n \n2. \nIt has been decided with the approval of Establishment Secretary that the \nrepresentatives of service associations may be permitted to attend meeting of Board of \nTrustees, Federal Employees Benevolent Fund and Group Insurance as and when held, \nduring office hours, subject to production of notice from the organization. \n \n3. \nIt is, therefore, requested that representatives of the service associations may \nkindly be allowed to attend the above meetings, which are officially arranged and the agenda \nof the meeting is also provided to the Ministries/Divisions. The timings should be invariably \nlaid down in the orders of the meeting to ensure that the office bearers after the meeting \nreport back for duties, within the reasonable time. \n[Authority.- Estt. Div.‘s O.M.No.16/3/87-D-3, dated 7-4-1987]. \n  \n15.2 Grant of Interview to the Office  \nBearers of the Association \n \n  It is stated that Pakistan BS 1 & 2 Employees‘ Association have stated that the \nofficers in the Ministries/Divisions do not give time for interview to discuss the problem of \nthe employees.  Ministries/ Divisions are requested that the request of office bearers of BS 1 \n& 2 Employees‘ Association for interview regarding their collective and genuine problems \nmay be accepted. \n[Authority.- Estt. Div.‘s O.M.No.16/5/88-D.5, dated 20-3-1988]. \n15.3 \nBar Against Public Criticism of Government  \nAction by Associations etc. \n \nPublic criticism of the government action by a civil servant or a body of civil \nservants constitutes misconduct under the Government Servants (Conduct) Rules, 1964 and \ncalls for disciplinary action. \n \n2.  \nThe associations of civil servants are not like the ordinary trade unions or \nbodies of workers employed in the industrial or commercial sector.  Civil servants are \nallowed to form associations under a strict code which allows ventilation of their legitimate \ngrievances only through the prescribed channel.  The publicity to the press is not allowed. \n[Authority.- Estt. Div.‘s D.O. No.1471/PS/ES/76, dated 23-6-1967]. \n \n15.4 \nDemands of Service Associations \n \nIt has come to the notice of Establishment Division that un-recognized/ un-\nregistered service associations are in existence with whom some of the Ministries/ Divisions \n\nPage - 796             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \netc. are having discussions. It is hereby advised that the issues raised registered/ recognized \nassociations may only be considered to ensure elimination of un-registered/un-recognized \nassociations. \n [Authority.- Estt. Div.‘s O.M. No.16/19/88-D.II, dated 07-11-2006]. \n \n16.1 Channel of Communication Between Recognized \nService Associations and Government \n \nAccording to the rules governing recognition of associations of civil servants, the \nrecognized associations are required to submit their representations to government \nthrough the office specifically designated for the purpose. The recognition of an \nassociation which disregards the rules and adopts other methods of representation is apt to \nbe withdrawn. \n \n2. \nInstances have come to the notice of Establishment Division where \nrecognized associations have addressed their representations to authorities, other than \nthose to whom such representations should have been addressed and have circulated \ncopies of the representations to various authorities. This is a violation of the condition of \nrecognition of associations. \n \n3. \nIn so far as associations recognized by the Establishment Division are \nconcerned, Deputy Secretary, Establishment Division was designated as the officer to \nwhom representations should be addressed. Other Ministries and Divisions were \nrequested to similarly designate their officers for the purpose. The matter has been further \nexamined and it has been decided that more senior officers should be designated for the \npurpose which should not be lower than Joint Secretary in the case of \nMinistries/Divisions and the Head of Department, or his Deputy, in the case of Attached \nand Subordinate Offices. \n \n4.  \nThe Ministries/Divisions are requested to designate appropriate officers \nfor the purpose of receiving representations and to notify the same to the associations \nwhose recognition is still valid in terms of Establishment Division D.O. letter No. \n16/17/73-F.I., dated the 30th January, 1974. The Establishment Division may please be \ninformed of such associations and the officers designated to receive representations from \nthe associations. \n \n5. \nWhile communicating the designation etc. of the revised designated \nofficers, the association should be warned that in case representations are addressed by \nthe associations to the officer/authority other than the officer designated for the purpose, \nits recognition is apt to be withdrawn by government. \n[Authority.— Estt. Div.‘s O.M.No.1814/75-F.II, dated 28-3-1977]. \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 797 \n \n \n16.2 \nApproaching Foreign Missions and Aid-Giving  \nAgencies by Officers to Secure Invitation to  \nVisit a Foreign Country or to Elicit Offers \nof Training Facilities \n \nIt has come to Cabinet‘s notice that certain officers of the Central or Provincial \nGovernments have approached foreign governments or their representatives in Pakistan \nfor the grant to them of scholarships, fellowships or other facilities to visit foreign \ncountries, etc., and have finalized the arrangements without obtaining prior approval or \nhave taken these negotiations and arrangements to a stage where refusal by the \nGovernment of Pakistan to grant the necessary permission to the officer concerned would \nembarrass the government as well as the officer. In order to prevent a repetition of such \ncases, it is considered necessary that no officer should make such approaches in future \nwithout the prior approval of the government under which he is employed or make any \ncommitment, whatsoever, without obtaining the prior permission of government. \n[Authority.- Cabinet Division‘s D.O. letter No. 54(38)-53-Cord, dated 25 and 26-8-1953]. \n \n17.1 Correspondence with Foreign Missions \n \nInstances have come to notice in which foreign missions have offered \nscholarships/ fellowships to officers employed under the Government of Pakistan and the \nProvincial Governments direct for purposes of their training abroad. Such offers were \naccepted by officers and Ministries/Governments when approached subsequently, \nconcurred in the arrangements. \n \n2.  \nAs the Ministry of Finance, etc., are aware, the channel of communication \nbetween the *Central and Provincial Governments and the foreign missions in Pakistan is \nthe Ministry of Foreign Affairs except in such cases where certain Ministries/Departments \nhave been allowed to correspond direct with foreign missions on purely routine or \ntechnical matters not involving any question of policy. The Economic Affairs Division \nhave been authorized by the Ministry of Foreign Affairs to carry on correspondence direct \nwith the foreign missions in matters relating to the technical assistance schemes. All \nMinistries/Divisions are, therefore, requested to route their correspondence with foreign \nmissions on this subject through that Division. \n \n3. \nIn view of the above, the Ministry of Finance, etc., are requested to issue \ninstructions that no officer working under them should correspond with foreign missions \nin Pakistan direct and that no offer of fellowship/scholarship received from any foreign \nmission or any foreign government otherwise than through the Economic Affairs Division \nshould be accepted by them nor should any Ministry concur in the acceptance of such an \noffer except with the concurrence of the Economic Affairs Division. \n[Authority.- Estt. Div.‘s O.M. No. 1/17/53-SE.II, dated 9-10-1953]. \n                         \n Federal. \n\nPage - 798             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n17.2 \nBar Against Security Scholarships \nand Invitation to Visit Abroad \n \n1. \n…………….Omitted……………….. \n \n2. Under the existing detailed instructions, all Secretaries to the Federal \nGovernment and Chief Secretaries of Provincial Governments are required to ensure that \nunder no circumstances should any scholarships or invitations for visits abroad be \naccepted from foreign missions/governments when these are offered directly to \nindividuals. Any direct offer is required to be politely declined with the suggestion that \nthe offer be made through the Foreign Office. In the event of direct invitation/offer being \nreceived by any individual or official from a foreign government through the post, it has \nto be transmitted to the Ministry of Foreign Affairs for processing. \n \n3.  \nThese procedures have been laid down in accordance with the \nwell-established international rules in diplomatic theory and practice governing the \nconduct of a sending state and its representatives in a receiving state. Extension of invitations \nby a sending state to the citizens of the receiving state and their acceptance by the latter fall \nwithin the purview of Article 41 (para 2) of the Vienna Convention, as follows:— \n \n―All official business with the receiving state entrusted to the Mission by \nthe sending state shall be conducted with or through the Ministry of Foreign \nAffairs of the receiving state or such other Ministry as may be agreed.‖ \n \n4.  \nIt is noted with regret, however, that contrary to the laid-down instructions, \nthere have been several instances where direct invitations were extended by certain \nforeign governments/missions to Pakistan nationals to visit their countries or to \nparticipate in conferences and seminars there. Certain foreign missions in Pakistan have \nalso been seeking to establish direct contacts with various local bodies, institutions and \nopposition elements. \n \n5.  \nPursuant to a recent decision taken by the Federal Cabinet, it is reiterated \nonce again that the laid-down procedure for contacts with foreign diplomatic missions, \nacceptance of invitations, gifts and scholarships etc., from foreign governments should be \nstrictly enforced without any exception. In the case of private individuals and politicians \nreceiving direct invitations, the State Bank of Pakistan and other agencies concerned \nshould adopt effective measures to stop their departure from the country on un-\nauthorizedly-sponsored visits abroad. The system of prior clearance from the Interior \nDivision and the Ministry of Foreign Affairs should be strictly followed in such cases. \n[Authority.— Paras 2-5 of Estt. Secretary‘s D.O. letter No.104/30/76-Min, dated 23-6-1976]. \n \n18.1 Fraternisation Between Government Servants  \nand the Foreign Missions in Pakistan \n \nInstructions have been issued, from time to time, explaining the parameters within \nwhich a government servant could cultivate contacts with the personnel of the foreign \nmissions in the country. It has, however, come to the notice of the government that despite \nclear orders there exists a tendency amongst government officials to approach the foreign \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 799 \n \n \nmissions, directly or indirectly, for personal favours as well as consular facilities. Such acts, \nobviously are a clear violation of rule 30 of the Government Servants (Conduct) Rules, 1964 \nand instructions issued thereunder. \n \n2. \nThe government has taken a serious view of the above tendency amongst \ngovernment servants and it has, therefore, become imperative to circulate the government \ninstructions on the subject once again for strict compliance by the government servants:— \n \n(1) \nGovernment servants should exercise great caution and restraint in the matter \nof social contacts with the members of foreign mission in Pakistan and, inter-\nalia, abstain from extending invitations to them for private lunches/dinners at \ntheir residence etc. \n \n(2) \nOfficials of the level of Deputy Secretary and below should not receive the \nofficials of the foreign missions, except with the express permission of the \nSecretary. \n \n(3) \nGovernment servants are also prohibited from contacting, or making direct \napproaches, to the foreign missions in Pakistan, in connection with their \nprivate business. All such approaches should be made through proper \nchannel (i.e. the Ministry of Foreign Affairs). \n \n(4) \nInvitations extended by the foreign missions on the occasions of their \nnational days to the officers below the status of Joint Secretaries, may be \naccepted only after obtaining permission from the Secretary. \n \n(5) \nThe participation of officers below the status of Joint Secretary in the private \nfunctions, arranged by the foreign diplomats, should generally be \ndiscouraged. Joint Secretaries and officers of equivalent status will, however, \ndo so with the prior approval of the Secretary. \n \n(6) \nRepeated and frequent attendance, by the officers, at private functions held \nby the same foreign diplomat, must be avoided. \n \n(7) \nAs a general rules, only those officers who come into official contact with the \nforeign diplomat concerned, should accept his invitation. \n \n3. \nCompliance of the above instructions may be ensured, at all levels, so that no \none approaches, directly or indirectly, any foreign missions in Pakistan or any foreign aid-\ngiving agency, for favours and any violation of the rules, as well as the instructions issued on \nthe subject from time to time, will be dealt with severely under the conduct and discipline \nrules. \n[Authority.- Estt. Div.‘s D.O. letter No.6/17/72-DA/D-IV, dated 14-4-1990]. \n \n18.2 \nIndulging in Critical Remarks Against Ministers \n \nAll government servants should be warned that they should not indulge in critical \nremarks against their own Ministers or other Ministers. This is against discipline or good \nconduct, and should be dealt with as such. \n[Authority. - Estt. Secretary‘s D.O. letter No.4/20/61-D.II, dated 23-9-1961]. \n\nPage - 800             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n19.1 Government Servants (Marriage with  \nForeign Nationals) Rules, 1962 \n \nIn exercise of the powers conferred by clause (2) of Article 178  of the  \nConstitution, the  President  is  pleased  to  make  the following rules, namely:- \n \n1. \nShort title, application and commencement.— (1) These rules may be \ncalled the Government Servants (Marriage with Foreign Nationals) Rules, 1962. \n \n(2)  They shall apply to every person who is a member of an All-Pakistan \nService or who is serving in a civil capacity in connection with the affairs of the Central* \nGovernment, but shall not apply to any person who is employed on contract. \n \n(3)  They shall come into force at once. \n \n2.  \nDefinitions.— In these rules, unless there is anything repugnant in the \nsubject or context:- \n \n(a) \n―foreign national‖ means a person who is not a citizen of Pakistan; \n \n(b) \n―government servant‖ means a person in the service of Pakistan to whom \nthese rules apply whether such person is, for the time being, on ‗foreign \nservice‘** or not; \n \n(c) \n―marriage‖ means matrimonial relationship entered into in accordance with \nany law for the time being in force or any religious rites or ceremonies, and \nits grammatical variations and cognate expressions shall be construed \naccordingly; \n \n(d) \n―misconduct‖ has the same meaning as in the Government Servants \n(Efficiency and Discipline) Rules, 1960. \n \n―3.  Marriage with Foreign nationals prohibited.-(1) Subject to the provisions \nof sub-rule (2), a government servant who marries or promises to marry a foreign national \nshall be guilty of misconduct and render himself liable to any of the major penalties under \nthe ***Government Servants (Efficiency and Discipline) Rules, 1973. \n \n(2)  A government servant, may with the prior permission of the \n@Establishment Division marry or promise to marry a @@[foreign national of any country \nrecognized by Federal Government]. \n                         \n* Federal. \n** deputation.  \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n@Subs. vide Establishment Division‘s S.R.O No. 999(I)/2019 dated  05-09-2019. \n@@ Subs. vide Estt. Div.‘s Notification No. S.R.O 1083(I)/2010 dated 12-11-2010. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 801 \n \n \n \n(3)  The grant of permission under sub-rule (2) shall be at the discretion of the \nEstablishment Division, and may be subject to such conditions, if any, as it may specify.‖ \n \n4.  \nSupersession of previous rules, notifications, etc.-These rules shall \nsupersede all previous rules, notifications and instructions relating to the conditions of \nmarriage of a government servant.  \n[Authority.- Estt. Division‘s Notification No. S.R.O. 341 (K)/63 (4)/103/5,  \ndated 29-4-1963 as amended upto 13-9-1965]. \nNote.— Officials who propose to marry Indian nationals should submit applications on the form \nprescribed vide Establishment Division O.M.No. 4/103/59-D-II, dated the 11th June, 1963. \n \n \n                         \nSubs. vide Establishment Division‘s S.R.O No. 999(I)/2019 dated 05-09-2019. \n\nPage - 802             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nNEW PROFORMA FOR MARRIAGE WITH A FOREIGN NATIONAL \nName of Ministry/Division/Department:_____________________ \n1. \nName, Designation and Department in which the official is employed: \n2. \nParticulars of the lady whom the applicant wishes to marry: \n(a) \nName: \n(b) \nFather‘s Name: \n(c) \nAge: \n(d) \nQualification: \n(e) \nProfession: \n(f) \nFull Address: \n3. \nPolitical affiliation of the lady and her family, if any. \n4. \nFamily commitments and relationship, if any. \n5. \nWhether the lady would come to Pakistan to marry, or the official proposes to go to \n________________________? \n6. \nIf the official wishes to go to *_________________ why cannot the lady come over \nto Pakistan to get married? \n7. \nWhether the lady has visited Pakistan previously and if so, on what date and for \nwhat purpose? With whom and where did she stay. \n8. \nNear relations of the lady in *___________________ if employed, where and in \nwhat status. \n9. \nRelations of the lady in Pakistan with address and profession. \n10. Work on which the official is engaged at present stating the nature of work secret or \nordinary. \n11. Work on which the official has been engaged during the last two years stating the \nnature of work secret or ordinary.  \n12. (a)  Number of visits made to*____________ by the applicant with approximate \ndate and purpose of visit in each cases. \n \n(b)  Where and with whom did he stay in *____________ \n \n(c) \n Passport number with date and place of issue. \n13. Place visited in *____________________________ \n14. Proof, if any, in support of the statement made at Serial No.4. \n15. Present Pakistani address of the Government Servant \nDate:                                               Signature________________ \n                                                        Designation______________ \nCertificate to be recorded by Secretary/Joint Secretary/Incharge/Deputy Secretary/Head \nof the Department. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 803 \n \n \nIt is certified that the information given above represents true position in respect of \n____________________________ according to his own statement. Information relating \nto items No.10, 11 and12 has been verified from the official record.  \nPlace:                                Signature of the recommending officer \nDate                                    Designation___________________ \n“Note: *____________ stand for name of the foreign Country.” \n \n19.2 \nMarriage or Promise of Marriage with  \nForeign Nationals (Except Indian) to  \nbe Considered ‗Misconduct‘ \n \nAttention is invited to the Government Servants (Marriage with Foreign Nationals) \nRules, 1962, whereunder marriage or promise of marriage with foreign nationals, except \nthose of India, by any government servant is not permitted and contravention of these \nrules is considered as misconduct rendering the government servants found guilty, liable \nto be removed from service.  Marriage or promise thereof with the citizens of India is \npossible only with prior permission of the government. \n \n2. \nIt has come to notice that in some cases, the government servants \nconcerned were not fully aware of these rules. Ministries/Divisions are, therefore, \nrequested to draw attention of their officers to the provisions of these rules and advise \ntheir strict observance. The attention of all those who enter service in future may also be \nspecifically drawn to these rules at the time of assumption of duties. \n \n3. \nThere is also need for forewarning the officers particularly the young at the \ntime of their going abroad. The officers on such occasions may be granted interviews by \nSecretaries or heads of departments under whom they work in which the risk involved in \nviolating the marriage rules may be explained. \n[Authority.- Estt. Div.‘s O.M. No. 3/13/68-D.II, dated 14-6-1968]. \n19.3 \nObservance of Government Servants (Marriage  \nwith Foreign Nationals) Rules, 1962 and Guidelines \n \nThe competent authority in the Chief Executive Secretariat has directed that all \ngovernment servants be directed to:— \n(i) \nscrupulously observe the requirements of the Government Servants \n(Marriage with Foreign Nationals) Rules, 1962 and policy guidelines \nissued from time to time; and \n(ii) \nabstain from applying for or acquiring green cards/foreign nationality etc. \nin contravention of the conduct and discipline laws/rules etc. \n[Authority: Estt. Div.‘s Circular No. 2/7/81-D4/D3, dated 15th June, 2000] \n                         \nNow Prime Minister‘s Office.  \n\nPage - 804             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n19.4 \nBar Against Making Requests for  \n‗Ex-Post Facto‘ Approval for Marriages  \nwith Foreign Nationals \n \nLately, there has been an increase in requests of ex-post facto approval for \nmarriages with foreign nationals in relaxation of the above rules. Invariably, the excuse \nfor having contracted such marriages by the government servants is ignorance of the rules. \n \n2.   \nThe competent authority has taken serious notice of this tendency and has \nbeen pleased to direct that all Ministries/ Divisions/ Departments be asked to disseminate \nthe rule position to government servants for strict compliance. The competent authority has \nfurther directed that in future no more ex-post facto permission will be granted in such cases. \n[Authority.- Estt. Div.‘s O.M. No.2/7/81-D.IV/D.3, dated 26-9-1988]. \n \n19.5 \nProhibition of Wasteful  \nExpenditure on Marriages \n \nThe Cabinet in its meeting held on 11.2.1997, has, inter alia, decided that the \ngovernment functionaries henceforth should not attend any such marriage functions which \nviolate the provisions of the Marriages (Prohibition of Wasteful Expenses) Act, 1997 and use \ndiscretion in attending marriage functions other than those of close family and personal friends. \n \n[Authority.- Estt. Division‘s letter No.2/3/97-D.3, dated 18-6-1997]. \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 805 \n \n \nII.   EFFICIENCY AND DISCIPLINE \n \n20.1 \nCivil Servants (Efficiency and Discipline) Rules, 2020 \n \nIn exercise of the powers conferred by sub-section (1) of section 25(1) of the \nCivil Servants Act,1973 (LXXI of 1973), read with Notification No. S.R.O No. \n120(I)/1998, dated the 27th day of February 1998, the Prime Minister is pleased to make \nthe following rules, namely:— \n \n1. \nShort title, commencement and application.— (1) These rules shall be \ncalled the Civil Servants (Efficiency and Discipline) Rules,2020. \n \n(2) \nThese shall come into force at once and shall apply to every Civil Servant.  \n \n2. \nDefinitions.—(1) \nIn these rules, unless there is anything repugnant in \nthe subject or context requires otherwise,— \n(a) \n―Act‖ means Civil Servants Act,1973 (Act No. LLXI of 1973); \n(b) \n―accused‖ means a civil servant against whom action is initiated under \nthese rules; \n(c) \n―authority‖ means the appointing authority as prescribed in rule 6 of the \nCivil Servants (Appointment, Promotion and Transfer) Rules,1973: \n \nProvided that where proceedings under these rules are to be initiated \nagainst two or more civil servants jointly, the authority in relation to \nsenior most civil servant in rank shall be the authority in respect of all the \naccused: \n \nProvided further that in all such cases where the President or the \nPrime Minister is the authority, all functions of the authority under these \nrules, except approval of initiating the disciplinary proceedings, \nappointment of a hearing officer and final decision on the report of \ninquiry officer or the inquiry committee, shall be performed by the \nrespective cadre administrator.  \n(d) \n―appellate authority‖ means the appellate authority as defined in the Civil \nServants (Appeal) Rules,1977;  \n(e) \n―charges‖ means allegations framed against the accused relating to the \nacts of omission or commission cognizable under these rules; \n(f) \n―Government‖ means the Federal Government, Provincial Governments, \nGovernment of Azad Jammu and Kashmir or Government of Gilgit-Baltistan, \nas the case may be. \n(g) \n―hearing officer‖ means an officer, as far as possible senior in rank to the \naccused, appointed by the authority to afford an opportunity of personal \nhearing to the accused on behalf of the authority concerned; \n\nPage - 806             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(h) \n―inefficiency‖ in relation to the discharge of duties of a civil servant \nmeans the failure to efficiently perform functions assigned to him; \n(i) \n―inquiry committee‖ means a committee consisting of two or more \nofficers, headed by a convener, as may be appointed by the authority to \ninquire into charges of the accused under these rules; \n(j) \n―inquiry officer‖ means an officer appointed by the authority to inquire \ninto charges of the accused under these rules; \n(k) \n―misconduct‖ means conduct prejudicial to good order or service \ndiscipline or contrary to Government Servants (Conduct) Rules,1964 or \nunbecoming of an officer and, a gentlemen and includes any act on the \npart of a civil servant to assert or attempt to assert political or other \nexterior influence directly or indirectly to bear on the Government or any \nGovernment officer in respect of any matter relating to the appointment, \npromotion, transfer, punishment, retirement or other conditions of service \nof a civil servant, or having entered into plea bargain under any law for \nthe time being in force and has returned the assets or gains acquired \nthrough corruption or corrupt practices, voluntarily; \n(l) \n―penalty‖ means a penalty as prescribed under these rules.  \n \n(2) \nWords and expressions used but not defined herein shall have the same \nmeanings as are assigned thereto in the Civil Servants Act,1973 (LXXI of 1973) and rules \nmade thereunder or any other legal instrument, statutory order for the time being in force.  \n \n3. \nGrounds for proceedings and penalty.— A civil servant shall be liable \nto be proceeded under these rules by the authority, if he is— \n(a) \nconsidered or reported to be inefficient or has ceased to be efficient; or  \n(b) \nconsidered or reported to be guilty of misconduct; or  \n(c) \nconsidered or reported to be corrupt because— \n(i) \nhe or any of his dependents or any other person through him or on \nhis behalf is in possession (for which he cannot reasonably account) \nof pecuniary resources or of property disproportionate to his known \nsource of income; or  \n(ii) \nhe has assumed a style of living beyond his ostensible means;  \n(d) \nengaged, or is reasonably suspected of being engaged, in subversive \nactivities or is reasonably suspected of being associated with other \nengaged in subversive activities or is guilty of disclosure of official \nsecrets to any un-authorized person.  \n \n4. \nPenalties.—(1) The authority may, by an order, in writing showing \nreasons, impose one or more of the penalties, in accordance with these rules. \n(2) \nThe following shall be various minor penalties, namely:—  \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 807 \n \n \n(a) \ncensure; \n(b) \nwithholding of increment or increments for a specific period, subject \nto a maximum of three years without cumulative effect: \n \n \nProvided that the penalty of withholding of increment shall not \nbe imposed upon a civil servant who has reached the maximum of \nhis pay scale or will superannuate within the period of penalty;   \n(c) \nreduction to a lower stage or stages, in pay scale, for a specific \nperiod, subject to a maximum of three stages without cumulative \neffect; and  \n(d) \nwithholding of promotion for a specific period, subject to a \nmaximum of three years, otherwise than for unfitness for promotion in \naccordance with the rules or orders pertaining to the service or post: \n \n \nProvided that this period shall be counted from the date when \na person junior to the accused is considered for promotion on regular \nbasis for the first time: \n \n \nProvided further that penalty under this clause shall not be \nimposed upon a civil servant who has no further prospects of \npromotion or will superannuate during the period of the said penalty. \n \n(3) \nThe following shall be various major penalties, namely:— \n(a) \nrecovery of embezzled money from civil servants convicted of \nembezzlement, recovery as provided under financial rules, from pay \nor any other amount payable to the accused, the whole or a part of \nany pecuniary loss caused to the Government or the organization in \nwhich he was employed or posted. If the amount due from any such civil \nservant cannot be wholly recovered from the pay or any other amount \npayable to him, such amount shall be recovered under the law for the \ntime being in force; \n(b) \nreduction to a lower post and pay scale from the substantive or \nregular post, for a specific period, subject to a maximum of three \nyears: \n \nProvided that this penalty shall not be imposed upon the \naccused who is likely to be superannuated within the period of the \npenalty; \n(c) \ncompulsory retirement; \n(d) \nremoval from service; and  \n(e) \ndismissal from service \n(4) \nThe penalty of removal from service shall not but dismissal from service, \nunder these rules, shall disqualify the civil servant for future employment of any kind \nunder the Government.  \n\nPage - 808             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(5) \nSubject to any restraining order, passed by any court of competent \njurisdiction, any proceedings under these rules shall not be discontinued merely on the \ngrounds of the matter being sub-judice: \nProvided that where the holding of departmental inquiry during judicial custody is \nnot possible or side by side with the criminal proceedings may have the effect of impeding \nthe course of justice or of prejudicing the trial, the inquiry may be deferred by the authority \ntill release on bail or termination of criminal proceedings as the case may be.  \n3. \nSuspension and leave.— (1) The authority may place any civil servant \nunder suspension or send him on leave, against whom proceedings are proposed to be \ninitiated for an initial period not exceeding one hundred and twenty days at one time \nextendable in writing, by the authority for such period as it may deem appropriate or till \nconclusion of the proceedings, if in the opinion of the authority, suspension or sending civil \nservant on leave is necessary or expedient. If the period of suspension is not extended before \nthe expiry of initial period of suspension, the suspension of such civil servant shall cease to \nhave effect: \n \nProvided that a civil servant who has been charged for a criminal offence and is \ncommitted to prison shall be considered as under suspension from the date of his arrest \nwithout the formal approval of Authority. In case such a civil servant is not arrested or is \nreleased on bail the Authority may suspend him by specific order.  \n \n(2) \nDuring suspension period the civil servant shall be entitled to his pay, \nallowance and other benefits in accordance with Fundamental Rule-53. \n \n(3) \nIf a civil servant is sent on leave in pursuance of an order under sub rule(1), \nsuch period shall be treated as on duty.  \n \n(4) \nIn case a civil servant is absent from official duty during the proceedings, \nsuch period shall be treated as extra ordinary leave without pay.  \n \n6. \nInitiation of proceedings.— Proceedings against the civil servant, in case \nwhere the authority decides that it is not necessary to hold an inquiry, shall be initiated from \nthe date the accused is informed by an order in writing of the grounds of proceedings against \nhim and where the authority decides to hold an inquiry against the accused, from the date of \nsuch order.  \n \n7. \nProcedure where inquiry is dispensed with.— If the authority decides \nthat it is not necessary to hold an inquiry against the accused, it shall \n(a) \ninform the accused, by an order in writing, of the grounds for proceedings \nagainst him, clearly specifying the charges therein, alongwith apportion-\nment of responsibility and penalty or penalties proposed to be imposed upon \nhim; \n(b) \ngive him a reasonable opportunity of showing cause against the proposed \naction, which should not be less than ten days and more than fourteen \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 809 \n \n \ndays, from the receipt of the order or within such extended period, as the \nauthority may allow; \n(c) \non receipt of reply of the accused, within the stipulated period or after the \nexpiry thereof, if no reply is received, on the basis of available record or \nfacts of the case, as the case may be, determine whether the charge or \ncharges have been proved against the accused or not: \n \nProvided that after receipt of reply to the show cause notice from \nthe accused or in case where no reply is received the authority shall, \nexcept in such cases where the President or the Prime Minister is the \nauthority, decide the case within a period of thirty days; \n(d) \nafford an opportunity of personal hearing, before passing any order of penalty \nunder clause (f), if the charge or charges have been proved against him; \n(e) \nexonerate the accused, by an order in writing, if the charge or charges \nhave not been proved against him; and \n(f) \nimpose any one or more penalties, mentioned in rule 4, by an order in \nwriting, if the charge or charges have been proved against the accused.  \n \n8. \nProvision of record.— After initiation of order of inquiry the authority \nshall ensure that relevant record of the case and other related documents should be \nsupplied to the inquiry officer or the inquiry committee, as the case may be, within seven \ndays or within such an extended period which the authority may allow. \n \n9. \nProcedure to be followed by authority where inquiry is necessary.— \n(1) If the authority decides that it is necessary to hold an inquiry against the accused, it \nshall pass an order of inquiry, in writing. An inquiry order shall include— \n(a) \nsubject to sub-rule (2) the appointment of an inquiry officer or inquiry \ncommittee, provided that the inquiry officer or the convener of the inquiry \ncommittee, as the case may, shall as far as possible, be of a rank senior to \nthe accused and where two or more accused are proceeded against jointly, \nthe inquiry officer or the convener of the inquiry committee shall, as far as \npossible, be of a rank senior to the senior most accused; \n(b) \nthe grounds for proceedings, clearly specifying the charges alongwith \napportionment of responsibility which shall be communicated to accused \nwithin fourteen days, from the date of initiation of proceedings;  \n(c) \nappointment of the departmental representative by designation; and \n(d) \ndirection to the accused to submit his written defense to the inquiry \nofficers or convener of the inquiry committee, as the case may be, within \nreasonable time which shall not be less than ten and more than fourteen \ndays from the date of receipt of order under clause (b) or within such an \nextended period as the authority may allow.  \n(2) \nIn cases where more than one civil servants are accused in one case, a \nsingle inquiry officer or an inquiry committee shall be appointed and the inquiry officer or \n\nPage - 810             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nconvener of the inquiry committee so appointed shall, as far as possible, be of a rank \nsenior to the senior most civil servant accused in the particular case.  \n(3) \nThe record of the case and the list of witnesses, if any, shall be \ncommunicated to the inquiry officer or the inquiry committee, as the case may be, \nalongwith the orders of inquiry.  \n(4) \nIn case where the inquiry officer or any of the members of the inquiry \ncommittee is required to be replaced for one reason or the other, the authority shall \nappoint another inquiry officer or the inquiry committee, as the case may be.  \n10. \nProcedure to be followed by inquiry officer or inquiry committee.— \n(1) On receipt of reply of the accused or on expiry of the stipulated period, if no reply is \nreceived from the accused, the inquiry officer or the inquiry committee, as the case may \nbe, shall inquire into the charge or charges or in defense of the accused, as may be \nconsidered necessary and where any witness is produced by one party, the other party \nshall be entitled to cross-examine such witness.  \n(2) \nIf the accused fails to furnish his reply within the stipulated period, the \ninquiry officer or the inquiry committee, as the case may be, shall proceed with the \ninquiry ex-parte.  \n(3) \nThe inquiry officer or the inquiry committee, as the case may be shall hear \nthe case on day to day basis and no adjournment shall be given except for reasons to be \nrecorded, in which case the adjournment shall not be of more than seven days.  \n(4) \nStatements of witnesses shall be recorded in the presence of accused and \ndepartmental representative.  \n(5) \nWhere the inquiry officer or the inquiry committee, as the case may be, is \nsatisfied that the accused is hampering or attempting to hamper the progress of the \ninquiry, he or it shall administer a warning and if thereafter he or it is satisfied that the \naccused is acting is disregard to the warning, he or it shall record a finding to that effect \nand proceed to complete the inquiry in such a manner as may be deemed expedient in the \ninterest of justice.  \n(6) \nIf the accused absents himself from the inquiry on medical grounds, he \nshall be deemed to have hampered or attempted to hamper the progress of the inquiry, \nunless medical leave, applied for by him, is sanctioned by the authority on the \nrecommendations of a registered authorized medical officer.  \n(7) \nThe inquiry officer or the inquiry committee, as the case may be, shall \ncomplete the inquiry within sixty days or within such an extended period which the \nauthority may allow on the request of inquiry officer or Inquiry Committee, as the case \nmay be, for reasons to be recorded and shall submit his or its report to the authority within \nseven days of the date of completion of inquiry. The inquiry report must contain clear \nfindings as to whether the charge or charges have been proved or not proved and specific \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 811 \n \n \nrecommendations regarding exoneration or imposition of minor or major penalty or \npenalties upon the accused: \nProvided that the inquiry shall not be vitiated merely on the grounds of non-\nobservance of the time schedule for completion of the inquiry.  \n11. \nRevision.— (1) Subject to sub-rule (2), the authority may call for the \nrecord of any case pending before the inquiry officer or inquiry committee, as the case \nmay be, and pass such order in relation thereto as it may deem fit.   \n(2) \nNo order under sub-rule (1) shall be passed in respect of an accused \nunless the authority has informed him in writing of the grounds on which it is proposed to \nmake the order and has been given an opportunity of showing cause against it, including \nan opportunity of personal hearing if requested by the accused or is otherwise necessary \nin the interest of justice, in particular, when the authority contemplates to pass an order \nadverse to the interest of the accused: \nProvided that no such opportunity shall be given where the authority, for reasons \nto be recorded, is satisfied that, in the interest of security of Pakistan or any part thereof, it \nis not expedient to give such an opportunity.  \n(3) \nIn case, the authority decides to call for a case pending before an inquiry \nofficer or inquiry committee or pending before or disposed of by the authorized officer in \nterms of the Government Servants (Efficiency and Discipline) Rules, 1973, the authority \nmay do so in exercise of powers conferred under rule 6A of the said rules: \nProvided that this power shall in no case be exercised after one year of disposal \nof such a case by the Authorized Officer.  \n \n12.  \nPowers of the inquiry officer or inquiry committee.— (1) For the \npurpose of an inquiry under these rules, the inquiry officer or the inquiry committee, as \nthe case may be, shall have the powers of a civil court trying a suit under the Code of Civil \nProcedure, 1908 (Act No. V of 1908), in respect of the following matters, namely:— \n(a) \nsummoning and enforcing the attendance of any person and examining \nhim on oath; \n(b) \nrequiring the discovery and production of documents and receiving \nevidence on affidavits; and  \n(c) \nissuing commissions for the examination of witnesses or documents.  \n \n(2) \nThe proceedings under these rules shall be deemed to be judicial \nproceedings within the meaning of section 193 and 228 of the Pakistan Penal Code, 1860 \n(Act No. XLV of 1860). \n13. \nRules 7 and 9 not to apply in certain cases.— Nothing in rule 7 or 9 \nshall apply to a case— \n\nPage - 812             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(a) \nwhere the accused is dismissed or removed from service, on the ground of \nconduct which has led to a sentence of fine or of imprisonment; or \n(b) \nwhere the authority competent to dismiss or remove a person from \nservice, or to reduce a person in lower post and pay scale, is satisfied that, \nfor reasons to be recorded in writing by that authority, it is not reasonably \npracticable to give the accused an opportunity of showing cause.  \n14. \nProceedings before or during training, scholarship and leave.—(1) In \ncase where a civil servant who has been nominated for training or scholarship, is required \nto be proceeded against and he has not yet joined the training institute or institution, his \nnomination shall be withdrawn forthwith by the nominating authority under intimation to \nthe training institute or institution concerned.     \n(2) \nIn case where a civil servant has already joined the training or institution \nhe shall be allowed to complete his training or scholarship, and the proceedings against \nhim may be deferred till completion of the training or scholarship. \n(3) \nNo civil servant shall be denied training on account of ongoing \nproceedings for a period of more than one year.  \n(4) \nIn case where a civil servant on leave, is required to be proceeded against, \nhis leave shall be cancelled by the authority and shall be called back from the leave to join \nthe proceedings. \n15. \nDuties of the departmental representatives.— The departmental \nrepresentative shall perform the following duties, namely:— \n(a) \nrender full assistance to the inquiry officer or the inquiry committee, as \nthe case may be, during the proceedings where he shall be personally \npresent and fully prepared with all the relevant record relating to the case, \non each date of hearing.  \n(b) \nCross-examine the witnesses produced by the accused and with the \npermission of the inquiry officer or the inquiry committee, as the case may \nbe, may also cross-examine the prosecution witnesses; and \n(c) \nrebut the grounds of defense offered by the accused before the inquiry \nofficer or the inquiry committee, as the case may be.  \n(2) \nIn case of failure to perform the assigned duties, the departmental \nrepresentative shall be liable to departmental proceedings.  \n16. \nOrder to be passed on receipt of report from the inquiry officer or \ninquiry committee.— (1) On receipt of report from the inquiry officer or the inquiry \ncommittee, as the case may be, the authority shall examine the report and the relevant \ncase material and determine whether the inquiry has been conducted in accordance with \nthe provisions of these rules.  \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 813 \n \n \n(2) \nIf the authority is satisfied under sub-rule (1) that the inquiry has been \nconducted in accordance with the provisions of these rules, it shall further determine \nwhether the charge or charges have been proved against the accused or not.  \n(3) \nWhere the authority is satisfied under sub-rule (2) that the inquiry \nproceedings have not been conducted in accordance with the provisions of these rules or \nthe facts and merits of the case have been ignored or there are other sufficient grounds, it \nmay, after recording reasons, either remand the inquiry to the inquiry officer or the inquiry \ncommittee, as the case may be, with such directions as the authority may like to give, or may \norder a de novo inquiry through different inquiry officer or inquiry committee.  \n(4) \nThe authority may in such case specified under sub-rule (3) also require \nthe inquiry officer or the inquiry committee, as the case may be, to explain as to why the \ninquiry has not been conducted in accordance with these rules, or as to why the facts or \nmerits of the case have been ignored and on the receipt of reply, may determine that the \nomission or commission by the inquiry officer or the inquiry committee, as the case may \nbe, was not in good faith and there are grounds to proceed against the inquiry officer or \ninquiry committee, as the case may be, under these rules.  \n(5) \nWhere the charge or charges are determined not to have been proved, the \nauthority shall exonerate the accused by an order in writing.  \n(6) \nWhere the charge or charges are determined to have been proved against \nthe accused, the authority shall issue a show cause notice to the accused providing him \ntherewith a copy of inquiry report by which it shall— \n(a)  \ninform him of the charge or charges proved against him and the penalty or \npenalties proposed to be imposed upon him; \n(b) \ngive him reasonable opportunity of showing cause against the penalty or \npenalties proposed to be imposed upon him and to submit as to why one \nor more of the penalties as provided in rule 4 including the penalty of \ndismissal from service may not be imposed upon him and to submit \nadditional defence in writing, if any, within a period which shall not be \nless than ten days and more than fourteen days from the day the charge or \ncharges have been communicated to him by affording him an opportunity \nof personal hearing: \n \n \nProvided that the accused shall in his reply to show cause notice, \nindicate as to whether he wants to be heard in person or not; and \n(c) \ndirect the departmental representative to appear with all the relevant \nrecord on the date of personal hearing, if any.  \n(7) \nAfter duly considering the reply of the accused to the show cause notice \nand affording personal hearing to the accused, as appropriate, the authority shall, keeping \nin view the findings and recommendations of the inquiry officer or the inquiry committee, \nas the case may be, facts of the case and defence offered by the accused if requested, by \nan order in writing— \n\nPage - 814             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(a) \nexonerate the accused if charge or charges are not proved; or  \n(b) \nimpose any one or more of the penalties specified in rule 4 if charges are \nproved: \nProvided that:— \n(i) \nwhere charge or charges of grave corruption are proved against an \naccused the penalty of dismissal from service shall be imposed, in \naddition to the penalty of recovery, if any; and  \n(ii) \nwhere charge of absence from duty for a period of more than one \nyear is proved against the accused, the penalty of compulsory \nretirement or removal or dismissal from service shall be imposed \nupon the accused.  \n \n(8) \nAfter receipt of reply to the show cause notice and affording opportunity \nof personal hearing, the authority, except where the Prime Minister himself is the \nauthority, shall decide the case within a period of thirty days, excluding the time during \nwhich the post held by the authority remained vacant due to certain reasons. \n \n17. \nPersonal hearing.— Notwithstanding the proviso to clause (b) of sub-rule \n(6) of rule 16, the authority may, by an order in writing, call the accused and the \ndepartmental representative, alongwith relevant record of the case, to appear before him, \nor before a hearing officer, who shall as far as possible be senior in rank to the accused, \nappointed by the authority for personal hearing on the fixed date and time.  \n \n18. \nProcedure of inquiry against civil servant on deputation or working in \nother Governments or organizations etc.— (1) Where an authority determines to \nproceed against a civil servant who is on deputation to any other Government, \ndepartment, corporation, body corporate, autonomous or semi-autonomous body, statutory \nbody or any other organization or institution, hereinafter referred to as the borrowing \norganization, the authority of such civil servant in his parent department may— \n(a) \nask the relevant Government or borrowing organization, to frame charges \nagainst the civil servant and forward the same his parent department; or  \n(b) \ninitiate proceedings against him on its own under these rules.  \n \n(2) \nIn case of members of All Pakistan Service posted in a Province, \nEstablishment Division may refer a case to the Chief Secretary concerned fro probe or \nfact finding inquiry and may initiate proceedings on the findings of that probe or fact \nfinding inquiry, or on its own if no findings are received within two months: \n \nProvided that in case of proceedings against any Chief Secretary of a Province, \nthe Establishment Division shall frame the charges and initiate the disciplinary \nproceedings with approval of the Prime Minister.  \n \n19. \nAppeal. — A civil servant on whom a penalty is imposed shall have such \nright of appeal provided for as under the Civil Servants (Appeal) Rules,1977: \n \nProvided that, where the penalty is imposed by order of the President, there shall \nbe no appeal but the civil servant concerned may apply for review of the order.  \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 815 \n \n \n \n20. \nAppearance of counsel.— No party to any proceedings under these rules at \nany stage of the proceedings before the appellate authority, authority, inquiry officer or any \ninquiry committee as the case may be, shall be represented by an advocate  \n \n \n21. \nRepeal.— (1) The Government Servants (Efficiency and Discipline) Rules, \n1973, in their application to the civil servants to whom these rules, apply, are hereby \nrepealed but the repeal thereof shall not affect any action taken or anything done or suffered \nthereunder.  \n \n(2) \nNotwithstanding the repeal of the aforesaid rules, all proceedings pending \nimmediately before the commencement of these rules against any civil servant under \nrepealed rules shall continue under the repealed rules.  \n[Authority.– Establishment Division‘s S.R.O No. 1331 (I)/2020  dated 11-12-2020]. \n \n20.2 \nDisciplinary Proceedings Under Government  \nServants (E&D) Rules, 1973 Against Accused  \nGovernment Servants: Furnishing of Case Material \n \nInstances have come to the notice of the Establishment Division that the \nMinistries/Divisions and Provincial Governments, while forwarding the cases for obtaining \nthe orders of the competent authority i.e. Establishment Secretary under [rule 5 (1) (i) of \nthe Government Servants (E&D) Rules, 1973], do not generally observe the provisions of \nsaid rules, laid down procedure and earlier instructions issued on the subject matter. It has \nparticularly been observed that the copies of relevant documents and case material against \nthe accused officers are not enclosed as annex alongwith the Summary/Note for the \nEstablishment Secretary, duly signed by the respective authorized officers on the subject. \n \n2. \nAll the Secretaries/Additional Secretaries Incharge of Ministries/ Divisions \nand Chief Secretaries of the Provincial Governments are requested to kindly ensure that, \nwhile forwarding the cases of @BPS-17 and above Federal Government servants for \nobtaining the orders of the Establishment Secretary under @@[rule 5 (1) (i) of the \nGovernment Servants (E&D) Rules, 1973], following information and copies of documents \nbe enclosed alongwith the Summary/Note:– \n(i) \nIn case of the proposal for placing @BPS-17 and above Federal Government \nservants under suspension, copies of all relevant documents/ case material \nincluding bio-data of the accused officer and copies of documents on the \nbasis of which suspension of the officer is necessitated viz. any complaint or \nfact finding inquiry/probe etc. be provided. \n \n@@@[(ii) \nIn case of a request for extension in suspension period of a government \n                         \nNow Civil Servants (Efficiency & Discipline) Rules,2020. \nRule 5 (1) to (4) of Civil Servants (Efficiency & Discipline) Rules, 2020. \nThe role of authorized Officer has not been incorporated in Civil Servants (Efficiency & Discipline)  \n \nRules,2020.    \n@Under Rule 2(c) of Civil Servants (E&D) Rules,2020 read with rule 6 of Civil Servants (A.P&T)Rules,1973, \nthe authorities for BS-17 to 19 Officers are now concerned Secretaries. Establishment Division is not required \nto be approached for their cases.  \n@@Rule 5 (1) to (4) of Civil Servants (Efficiency & Discipline) Rules, 2020. \n@@@Cases of suspension or forced leave requires to be observed as given in Rule 5 (1) to (4) of Civil Servants \n\nPage - 816             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nservant under suspension or extension in forced leave period, on expiry of \ncurrent sanction after three months, the present position of the disciplinary \ncase, including the stage of inquiry if it is in progress, may invariably be \nstated in the said proposals.] \n(ii) \nIn case of recommendation for reinstatement in service of a government \nservant under suspension or termination of forced leave period, the copies \nof complete record of proceedings viz. charge sheet alongwith statement of \nallegations, show cause notice if issued instead of charge sheet, report of \nthe Inquiry Officer and final orders of the *Authorized Officer etc. be \nprovided. \n[Authority.– Establishment Division‘s O.M. No.11/5/2000-D.1, dated 4-5-2000]. \n \n20.3 \nApplicability of Disciplinary Proceedings Against Dismissed, \nRemoved or Compulsorily Retired Civil Servants \n \nOn a directive from the Chief Executive Secretariat, the question, as to whether \nany order under the Government Servants (Efficiency and Discipline) Rules, 1973 can \nbe passed against a civil servant who already stands dismissed from service, has been \nexamined in consultation with Law, Justice & Human Rights Division. It has been \nclarified that if a person is dismissed or removed from service or compulsorily retired, he does \nnot retain the status of a civil servant for the purpose of any other disciplinary proceedings or \nimposition of any other penalty. There is a concept of law that the process of appeal is the \ncontinuation of the original proceedings, therefore, if a dismissed, removed or retired employee \nmoves a departmental appeal or representation or files an appeal before the appropriate judicial \nforum he is deemed to be a civil servant for that particular matter only under the said concept of \ncontinuation of status during the process of appeal. \n \n2. \nWhere an appeal is filed, the appellant may be treated as a civil servant for \nthe purpose of disposal of that appeal only and the result of any other inquiry that may \nhave been conducted may be held in abeyance. However, if the dismissed, removed or \nretired person does not file any appeal, the order of dismissal, removal from service or \ncompulsory retirement will attain finality and the result of the other inquiry will become \ninfructuous. \n[Authority: Estt. Div.‘s O.M. No.SCE/6/97, dated 14.1.2002]. \n \n21.1 \nProcedure for Obtaining Orders of the President \n \n \nor Prime Minister in Disciplinary Cases \n \nIt has been decided that in future, all the summaries for the President/Prime \nMinister in disciplinary cases should invariably be accompanied by the information \ndesired in the enclosed proforma. The cases/ summaries received without this information \nwill be returned back to their respective Ministries and Divisions. \n[Authority.- Estt. Division‘s d.o. letter No.3/4/83-D-2, dated 24-3-1983]. \n                                                             \n(Efficiency & Discipline) Rules, 2020. \nNow Prime Minister‘s Office. \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 817 \n \n \nBIO-DATA \n \n(TO BE USED IN DISCIPLINARY & OTHER CASES) \n \n1. \nName of the Officer                                               \n \n \n(a) \nGrade ……………. \n \n \n(b) \nDate of Birth & Age on \n \n \n( Years       Months        Days  ) \n \n \n……….    ………….   ……….  \n \n(c) \nDate of Joining & Length of Service. \n \n \n(Years        Months         Days) \n \n \n……….    ………….    ………. \n \n \n(d) \nDate of Absence from duty.  (if applicable)  \n \n \n……….        ………….    \n………. \n \n \n(e) \nTotal PERs V.Good, Good, Average, Below Average (Years to be shown \nagainst Average & Below Average PERs). \n \n \nNote: \n \n \n(1) Any missing PERs with reasons. \n \n \n(2) Photo of the Officer is affixed in the C.R. dossier or not and reasons if \nmissing. \n \n \n(f) \nAdverse Remarks. \n \n \n……….    ………….    \n………. \n \n \n(g) \nService (Showing Appointments held). \n \n \n \n……….    ………….    \n………. \n \n21.2 \nAppointment of an Inquiry Officer Under \n   \nthe Government Servants (Efficiency &  \nDiscipline) Rules, 1973 \n \nUnder rule 9 (1) (a) of the **Government Servants (Efficiency and Discipline) \nRules, 1973, the ―Authorised Officer‖ has the powers to order holding of inquiry against \nan accused government servant through an Inquiry Officer or Inquiry Committee. It has \nbeen noticed that sometimes the Ministries/ Divisions/Departments appoint Inquiry \nOfficers who are junior to the accused government servant. \n                         \n BPS. \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \nAmended in the light of Civil Servants (Efficiency & Discipline) Rules, 2020 \n\nPage - 818             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n2. \nIt is clarified that it is not appropriate to appoint an ―Inquiry Officer‖ \njunior to the officer being proceeded against under the aforementioned rules as that could \nlead to administrative and legal complications at a later stage. All Ministries/Divisions \nare, therefore, advised to keep this aspect in view while appointing inquiry officers in \ncases involving disciplinary cases under the E&D Rules. \n[Authority.- Estt. Division‘s O.M. No. 16/61/94-R.2, dated 24-1-1995]. \n \n22.1  \nNeed of Keeping the Provisions of FR-29 in View  \n \n \n While Imposing the Penalty Under [Rule 4 (c)of the  \n \n Civil Servants (Efficiency and Discipline) Rules, 2020] \n \n It is to state that *[rule 4 (c) of the Government Servants (Efficiency and \nDiscipline) Rules, 2020] provides for the penalty of reduction to a lower post or time \nscale or to a lower stage in a time scale. In this connection attention is invited to the \nprovisions of Fundamental Rule 29 which stipulates that ― if a Government Servant on \naccount of misconduct or inefficiency is reduced to a lower grade or post or to a lower \nstage in his time scale, the authority ordering such reduction shall state the period for \nwhich it shall be effective and whether on restoration it shall operate to postpone future \nincrements and if so to what extent‖. Law Division have advised that the provisions of \nFR-29 should be treated as supplementary to *[rule 4 (c) of the Government Servants \n(Efficiency and Discipline) Rules, 2020]. It is, therefore, necessary that while passing an \norder imposing a penalty of reduction to a lower post or time scale or to a lower stage in a \ntime scale, the requirements prescribed in FR-29 should be strictly observed. \n[Authority.- Estt. Division‘s O.M. No. 16/18/94-R.2, dated 09-09-1998]. \n \n22.2 \nDisciplinary Procedure to be Followed in Cases \n \nWhere No Inquiry Officer/ Committee is Appointed \n \n[Rule 7 (a) to (f) of the Government Servants (Efficiency and Discipline) \nRules, 2020] provides that if the authorized officer decides that it is not necessary to have \nan inquiry conducted through an Inquiry Officer or Inquiry Committee, he shall:— \n \n(a) \nby order in writing, inform the accused of the action proposed to be taken \nin regard to him and the grounds of action, and \n \n(b) \ngive him a reasonable opportunity of showing cause against that action. \n \n2. \nBoth the provisions mentioned at (a) and (b) in the preceding paragraph \nare mandatory. On an appeal filed by a government servant against the order of his \ncompulsory retirement, the Service Tribunal has recently set aside the order of his \ncompulsory retirement on the grounds that neither the action to be taken was specifically \nmentioned in the Show Cause Notice nor was he given a reasonable opportunity of \n                         \n Modified as Civil Servants (Efficiency & Discipline) Rules, 2020. \n BPS. \nModified in line with Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 819 \n \n \nshowing cause against the proposed action. It has been pointed out by the Services \nTribunal that there are decisions of the superior courts on the point that whenever any \ndiscretion is given to an authority, it has to be exercised not arbitrarily but honestly, \njustly, and fairly in the spirit of rules, and on judicial grounds and for substantial reasons. \nFor this purpose, the nature of allegations against the accused has to be considered. In a \ncase where it is clear to the [authorized officer] that the accused can be given reasonable \nopportunity of showing cause against the action proposed to be taken e.g. where the  \nallegations could be decided by reference to record in a summary manner, the procedure \nunder sub-rule (iii) of rule 5(1) may be adopted.  Otherwise, the ends of justice would be \nserved by ordering an inquiry through an Inquiry Officer or Inquiry Committee. \n \n3. \nIn a Show Cause Notice, the proposed action is required to be specified, and no \ngeneral mention is to be made by reference to all the minor or major penalties in the rules. \n \n4. \nFurther, serving of a Show Cause Notice and mere reply thereto in denial \nof allegations or mere questions and answers do not amount to affording the accused a \nreasonable opportunity of showing cause as required by [clause (b) of rule 7 (a) to (f) of \nthe Government Servants (Efficiency and Discipline) Rules, 2020]. The requirement of \nreasonable opportunity of showing cause against proposed action will only be satisfied if \nparticulars of the charge or charges, substance of evidence in support of the charges and \nspecific punishment which would be called for after the charge or charges are established are \ncommunicated to the civil servant who is given reasonable time and opportunity to show cause. \n[Authority.- Estt. Division‘s O.M. No. 6/8/79-D.I., dated 10-7-1979]. \n \n22.3 \nRequirement to Issue a Fresh Show Cause Notice If the Penalty \nImposed Under [Government Servants (Efficiency and Discipline) \nRules, 1973] or Proposed to be Imposed is Greater than that \nSpecified in the Show Cause Notice or is Proposed to be Enhanced \nby the Appellate Authority \n \nAs a result of disciplinary action taken against a government servant, the appellate \nauthority considered the penalty imposed by the @[authorized officer] to be inadequate and \nenhanced the penalty. The government servant filed an appeal against enhancement of penalty \nbefore the Services Tribunal (Appeal No. 2(K) of 1980). The Services Tribunal, while \naccepting the appeal, observed that the penalty was enhanced without giving the appellant an \nopportunity of being heard which was against natural justice and further observed that ―we are \nof the firm opinion that even if the rules are silent on the subject, any time an appellant‘s \npunishment is enhanced, he will be given a show cause and a hearing.  This requirement of \nnatural justice shall always be read into the rules.‖ The Division concerned referred the \n                         \nIn the present context ―authorized officer‖ may be meant as ―Authority‖ as mentioned in Rule 2(c) of Civil \nServants (Efficiency & Discipline) Rules, 2020.     \nModified in line with Civil Servants (Efficiency & Discipline) Rules, 2020. \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n@The role of authorized Officer has not been incorporated in Civil Servants (Efficiency & Discipline) Rules,2020.    \n\nPage - 820             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nobservation of the Services Tribunal to the Ministry of Law who confirmed that, while it was \nopen to the appellate authority to revise the sentence upward, it would be appropriate for the \nappellate authority to give a show cause notice to the appellant and hear him before passing the \norder. They advised that the order of the Tribunal should, therefore, be obeyed: \n \n2. \nThe observations of the Service Tribunal and the advice of the Justice \nDivision mentioned in para 1 is brought to the notice of all Ministries/Divisions and \nDepartments for guidance and compliance. \n \n3.  \nThe cases in which a penalty is enhanced may be as follows:— \n \n(i) \nWhere the authority decides to enhance the penalty proposed by the \nauthorized officer and which is greater than the maximum penalty shown \nin the show cause notice issued by the [authorized officer] in terms of \n[rule 7 (a) (b) of the Civil Servants (Efficiency & Discipline) Rules, 2020], or \nin the show cause notice issued by the authorized officer in terms of [rule 7 \n(c)], after considering the inquiry report, as the case may be; or \n \n(ii) \nWhere the authority in exercise of its revisionary powers under @[rule 11] \nof the rules, decides to enhance a penalty already imposed in a case \nalready disposed of or which, in a pending case, is greater than the penalty \nshown in the show cause notice; or \n     \n(iii) Where the appellate authority, in exercise of its appellate jurisdiction, \ndecides to enhance the penalty already imposed on the appellant. \n \n4. \nThe Ministries, Divisions and Departments are advised to ensure that in all \nsuch cases as are mentioned above, before the penalty is enhanced a show cause notice is \ninvariably issued and the accused/appellant is given an opportunity of being heard in person. \n[Authority.- Estt. Division‘s O.M. No. 4/42/83-D.2, dated 29-7-1985]. \n \n23.1 @@ [Publication of Notices in  \nthe Newspapers \n \nIt has come to the notice of the government that the procedure of publication of \nnotices in the press in the cases of unauthorized absence/ abscondment from duty is being \nfrequently resorted to without taking into consideration the provisions of rule 13(b) of the \nCivil Servants (Efficiency and Discipline) Rules, 2020 which provides for the \ndispensation of adopting even formal procedure in such cases. This not only results in \nundue delay in finalization of these disciplinary cases but also undue wastage of \ngovernment money on publication of such notices. \n                         \nThe role of authorized Officer has not been incorporated in Civil Servants (Efficiency & Discipline) Rules,2020.    \nModified as per Rule 7 (a) (b) of Civil Servants (Efficiency & Discipline) Rules, 2020.  \nModified as per Rule 7 (c) of Civil Servants (Efficiency & Discipline) Rules, 2020. \n@Modified as per Rule 11 of Civil Servants (Efficiency & Discipline) Rules, 2020. \n@@Sl.No. 23.1 is modified as per Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 821 \n \n \n \n2.  \nThe matter has, therefore, been considered in the Establishment Division \nin consultation with Law Division. It is clarified that under the Civil Servants (Efficiency \nand Discipline) Rules, 2020, there is no provision making it obligatory or mandatory for \nthe authority/[**] to publish a notice in the newspaper in the cases of unauthorized \nabsence/ abscondment from duty. The requirement of rule 7 of the Civil Servants \n(Efficiency and Discipline) Rules, 2020, is that the accused may be informed of the action \nproposed to be taken in regard to him and the grounds of such action and that he may be \ngiven a reasonable opportunity of showing cause against the action. This information can \nbe conveyed to him by different means, i.e. by registered post at his last known address or \nby affixation of a notice at that address, etc.  Same is the position under rule 7(b) in \nrespect of service of a charge-sheet. According to rule 13 of the said rules nothing in rule \n7 shall apply if the authority competent to dismiss or remove a person from service, or to \nreduce a person in rank, is satisfied that, for reasons to be recorded, in writing, by that \nauthority, it is not reasonably practicable to give the accused an opportunity of showing \ncause, for instance, if it is reported that the accused has left his place of abode without \nleaving an address or he has gone out of the country and his whereabouts are not known. \nIf the authority mentioned in rule 8(b) is satisfied about the genuineness of the report, it \nmay invoke the provision contained in the said rule. The publication of a notice in \nnewspapers may not be resorted to. \n \n3. \nThe publication of notice in the newspapers, in such cases should, \nhowever, be resorted to in very rare cases where the competent authority is not in a \nposition to record reasons for its satisfaction as to the practicability of affording the \naccused an opportunity of showing cause. There a lack of response to such a notice may \ninduce that authority to be so satisfied. \n \n[Authority.- Estt. Division‘s O.M.No.4/18/83-D-2, dated 15-2-1984]. \n \n23.2 \n[Publication of Charge Sheet or  \nShow Cause Notice in Newspaper] \n \nA case has come to notice where long leave granted to a postal clerk was \ncancelled and he was asked to resume duty immediately. When he failed to do so, a notice \nwas published in the newspaper directing him to resume duty within seven days otherwise \nex-parte proceedings under the *[Civil Servants (Efficiency and Discipline) Rules, 2020] \ncould be taken against him which might result in his removal from service. He failed to \nresume duty. He was accordingly dismissed from service. His departmental appeal was \nrejected. Thereafter, he filed an appeal in the Services Tribunal (Appeal 2(P) of 1984). \nThe Services Tribunal accepted the appeal and set aside the order holding as follows: \n―It is manifestly evident that the impugned order was passed without \ntaking any proceeding under the Efficiency & Discipline Rules though in \nthe notice published in the newspaper it was categorically stated that in \ncase of failure of the appellant to resume duties, ex-parte proceedings \n                         \nModified as per Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 822             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nunder the E&D Rules would be taken against him. In any case, the \npunishment of dismissal from service could be awarded only after taking \nproceedings under the E&D Rules which was not done and the impugned \norder was passed in an arbitrary and unlawful manner. The position being \nso clear, the impugned order cannot be sustained and we have no option \nbut to set it aside.‖ \n \n2. \nThe observations of the Service Tribunal are brought to the notice of all \nMinistries, Divisions and Departments who should ensure that due care is taken in \nobserving the requirements of *[Civil Servants (Efficiency and Discipline) Rules, 2020] \nin taking disciplinary action against civil servants. In this case, what was published was \nmerely a notice or a warning that if the clerk did not resume duty, action under *[Civil \nServants (Efficiency and Discipline) Rules, 2020] would be taken. However, on his \nfailure to resume duty as directed, order to dismissal was straightway passed without \ninitiating disciplinary action on the ground of misconduct. \n \n3. \nIn this connection, a reference is also invited to the Establishment Division \nO.M. No. 4/18/83-D.2, dated 15th February, 1984, bringing out the requirement of rule \n13, clause (b) and the circumstances in which that rule can be involved. According to rule \n13(b), nothing in rule 7 (containing inquiry procedure) will apply to a case where the \ncompetent authority is satisfied that for reasons to be recorded, in writing, it is not \nreasonably practicable to give the accused an opportunity or showing cause. If all efforts \nto communicate with the accused through normal channels (like sending him the notice or \ncharge sheet by registered post to his known addresses) fail, that may induce the authority \nto be so satisfied. For this purpose, publication of charge sheet or show cause notice, as \nthe case may be, in the national press is certainly not required. However, if in rare cases, \nthe competent authority is unable to satisfy itself that it is not reasonably practicable to \ncommunicate with the accused, the competent authority may publish the notice i.e. show \ncause notice in terms of rule 7(b) of the Civil Servants (E&D) Rules, 2020 or rule 7(c) or \ncharge sheet in terms of rule 7 (as the case may be) in the newspapers and any lack of \nresponse to it may satisfy the competent authority that it is not responsibly practicable to \ngive the accused an opportunity of showing cause. \n[Authority.- Estt. Division‘s O.M.No.4/18/83-D.2, dated 9-7-1985]. \n \n24.1 \nLeaving Station by Government \n \nServants Under Suspension \n \nIt has been observed that, on being placed under ―suspension‖, an officer is \ngenerally prohibited from leaving the station. This is desirable where it is felt that, unless he is \nconfined to a particular station, he might tamper with the evidence likely to be produced against \nhim, but such prohibition should not be enforced if there is no cause for such apprehension. He \nshould simply be required to inform the authority concerned of his movement. \n[Authority.- Para 3 Estt. Division‘s O.M. No. F. 32/48-Estt.(SE), dated 21-7-1949]. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 823 \n \n \n24.2 \nBar Against Use of Government Stationery and Service Postage \nStamps by Accused Government Servants in Disciplinary \nProceedings \n \nThe question whether an accused government servant is entitled to use government \nstationery and service postage stamps in replying to the charges framed against him and in \nmaking other correspondence in connection with his defence has recently been examined \nand it is decided that an accused government servant is not entitled to use government \nstationery and service postage stamps in replying to the charges or making other \ncorrespondence in connection with his defence. Cost of stationery and postage stamps \nrequired by him in connection with his defence has, in all cases, to be borne by the accused \ngovernment servant himself. \n[Authority.- Estt. Division‘s O.M. No. 2/29/67-D,I., dated 8-1-1968]. \n \n25.1 \nFilling Up of Suspension Vacancies \n \nThe question, whether a vacancy caused by suspension of a government servant \ncan be filled-up like other ordinary vacancies, has been recently examined in consultation \nwith the Ministry of Finance and the Law Division. It has been decided that though a vacancy \ncaused by suspension of an officer cannot be filled-up substantively, it can be filled up on an \nofficiating basis, and that no supernumerary post need be created in such case. \n \n2.  \nThis supersedes Establishment Division‘s O.M.No.2/14/67- C.III, dated \nthe 19th September, 1968. \n[Authority.- Estt. Division‘s O.M. No. 6/2/71-D.I, dated 20-9-1971]. \n25.2 \nTermination of Services of Temporary  \nGovernment Servants under Suspension \n \nAttention is invited to Establishment Division‘s O.M. Nos. 21/11/61-D.I, dated \n22nd December, 1962 (Annex-I) and 18th April, 1963 (Annex-II) on the subject of ―Speedy \nDisposal of Disciplinary Cases-Policy Regarding Government Servants undergoing Criminal \nProsecution before Departmental Action‖. It is stated that the advice of the Justice Division \nwas sought whether it was possible to terminate the services of an employee, who was \narrested on a criminal charge of murder and had been undergoing trial for a long time, \nwithout any notice and without assigning any reasons, in accordance with the terms and \nconditions of his service as contained in his letter of appointment. The position as per advice \nof the Justice Division*, is as follows:  \n \n2. \nA civil servant is not necessarily in temporary employment merely because \nof a statement in the order of appointment that his appointment will be purely temporary and \nliable to termination at any time without any notice or reasons being assigned. No civil \nservant is a temporary employee as long as the employment is for an indefinite period or \nagainst a post which continues to exist for an indefinite period. It is extremely difficult to \n                         \n* Law & Justice Division. \n\nPage - 824             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nattribute to the legislature an intention to clothe the authorities concerned with arbitrary \npower of terminating the service of a civil servant in their discretion without assigning any \nreason. The courts have always been reluctant to interpret these provisions in a manner as \nwould justify the externment of an employee without any justification. \n \n3. \nFurther after the enactment of Civil Servants Act, 1973, the services of a civil \nservant can either be terminated under section 11 of the Act or under [Civil Servants \n(Efficiency & Discipline) Rules, 2020]. It is not possible to spell out any power to terminate \nthe services of an employee without notice and without assigning any reason from the \nprovisions of sub section (3) of section 11 of Civil Servants Act, 1973, especially in the \npresence of the provisions of sub-section (1) thereof regarding termination of service during \nthe initial or extended period of probation. If an employee has passed through the period of \nprobation to the satisfaction of the competent authority, he is no longer a temporary \nemployee with the meanings of sub section (3) if his employment is for an indefinite period \nor against a post which continues to exist for an indefinite period. \n \n4. \nIn the light of the above advice of the Justice Division, services of an \nemployee can no more be terminated without notice and with assigning reason [on the basis \nof the contents of Establishment Division‘s O.M. dated 22nd December 1962 (Annex I) and \n18th April 1963 (Annex II) referred to above]. \n[Authority.- Estt. Division‘s O.M.No.31/64/86-R3 dated  20-4-1987]. \n(ANNEX I) \n[Copy of Establishment Division O.M. No.12/11/61-D.I, dated 22nd December, 1962]. \n \nInstances have come to the notice of the government that there are still a number of \ncases pending in courts against officials for unusually long periods without departmental \nproceedings having been ever resorted to. It has also been found that, in some cases, the \naccused officials have, while continuing under suspension, been absconding for long and \nsometimes for years, presumably with intent to frustrate or delay the court proceedings.  \nWith a view to meeting such situations, it has been decided that, whenever such an instance \ncomes to the notice of the government, the accused official, whether permanent or \ntemporary, should be asked by his last known address to report to his official superior/court. \nIf he does not comply with the order, government should take up the formalities of his \ndismissal from service on charge of misconduct under the Government Servants \n(Efficiency & Discipline) Rules.[If he turns up and is a temporary hand, his services \nshould be terminated after serving him with the requisite notice or paying him salary in lieu \nthereof, without assigning any reasons for the action]. \n \n2. \nThere may still be cases of temporary government servants undergoing \n                         \nModified as per Civil Servants (Efficiency & Discipline) Rules, 2020. \n Now Civil Servants (Efficiency & Discipline) Rules,2020. \n Note: This applies to temporary employments made on or after 08-06-1962. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 825 \n \n \nlong-drawn court proceedings even if they have not absconded.  If in any individual case \nof this nature, the appointing authority considers that irrespective of the outcome of the \ncourt proceedings, the accused official should not be allowed to continue any longer on \nthe pay roll of the government, such authority may recall the official to duty and terminate \nhis services after serving him with the requisite notice or paying his salary in lieu thereof \nwithout assigning any reasons for the action. [The course of action discussed in this \nparagraph should be resorted to unless, of course, there is any direction of the court to the \ncontrary in any particular case]. \n \n3. \nIt is requested that all Ministries/Divisions, etc., may kindly check up the \nposition of their employees involved in court proceedings and deal with the individual \ncases in the light of the suggestions contained in preceding paragraphs. \n (ANNEX II) \n[Copy of Establishment Division O.M. No.12/11/61-D-I date the 18th  April, 1963]. \nReference.- Establishment Division O.M. No. 12/11/61-D.I, dated the 22nd December, \n1962 (Annex I) \n \nA question has arisen as to whether it was necessary to recall a suspended \ntemporary government servant to duty before serving him with the requisite notice of \ndischarge on the ground that his services were no longer required. The point has been \nfurther examined in Establishment Division in consultation with Law Division and it has \nbeen held that a suspended temporary government servant can be served with service \ntermination notice in accordance with the terms of the appointment during the period of \nsuspension and discharged after the notice period without requiring him to resume duty. \n \n2. \nUtmost precaution should, however, be taken to see that no reason is \nassigned for the termination except saying that his services are no longer required by the \ngovernment. \n25.3 \nBar Against Mentioning of Unfinalised  \nDepartmental Proceedings in  \nConfidential Reports \n \nIt has been noticed that in some annual confidential reports of officers received \nfrom various Ministries, a reference is made to departmental proceedings which are still in \nprogress against the officers concerned. \n \n2. \nThe Establishment Division feel that until and unless the result of such \nproceedings has been known and final orders, awarding punishment, if any, have been \npassed by the competent authority, it would not be correct to make any such reference as \n                         \nNote: This applies to temporary employments made on or after 08-06-1962. \nNow Performance Evaluation Reports. \n\nPage - 826             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nmay have the effect of creating doubts about the conduct and character of the officers \nconcerned. It can hardly be controverted that such a reference, although factually correct, if \ninadvertently made, cannot fail to damage the officer‘s record even if in the long run he is \ncompletely exonerated. \n \n3. \nIn the circumstances it is requested that, in the case of an officer against whom \ndepartmental proceedings are in progress, no mention, whatsoever, should be made about it in \nhis annual confidential reports. Only when such proceedings have been finalized, and the \npunishment, if any, has been awarded, should a mention about it be made in his confidential \nreport. In such a case, a complete copy of the final order may be placed, as is usually done, on \nhis character roll. \n[Authority.- Estt. Secretary‘s D.O. letter No.9(1)/58-S.E.III, dated 8-5-1958]. \n \n26.1 T.A. Admissible to Witnesses and Accused Government  \nServant Summoned by an Inquiry Officer \n \nA government servant summoned by an Inquiry Officer should be allowed TA as \nadmissible to him under S. R. 154 „et seq‟ and he should draw it on a regular TA bill from \nhis own department on the strength of the Attendance Certificate furnished by the Inquiry \nOfficer and this should be debited against the office at whose instance the inquiry was being \nconducted, by book adjustment. In the case of a witness who is not a government servant, \ntravelling expenses should be determined by the Inquiry Officer with reference to the status of \nthe witness and should be paid on the basis of the orders passed by the Inquiry Officer, by the \ndepartment at whose instance the inquiry was being conducted. The TA to be paid to a \nnon-government servant should, however, in no case exceed the maximum TA admissible to a \ngovernment servant of the highest grade. The provisions of S.R. 190 „et seq‟ should also be \nkept in view in such cases. \n[Authority. - Estt. Division‘s O.M. No. 2/41/62-D.I, dated 28-2-1963]. \n26.2 \nAdmissibility of TA to Witness \n  \nin Disciplinary Cases \n \nIn continuation of the Establishment Division O. M. No. 2/41/62 D. I, dated the 28th \nFebruary, 1963, a further question has since arisen as to whether the aforesaid provision of TA \nshould equally apply to the defence witness summoned by the Inquiry Officer in departmental \nproceedings. The point has been examined in Establishment Division in consultation with the \nMinistry of Finance. The position of the defence witnesses regarding summoning them and \npaying them TA is as explained hereunder. \n \n2. \nIt is for the Inquiry Officer to consider if any particular witness cited by the \naccused as a defence witness is likely to be as essential witness for the purpose of defence or in \nother words, for the determination of truth. If the Inquiry Officer agrees that the examination of \nthe witness will be essential, he may summon him and as soon as he summons him, he will take \n                         \nNow Performance Evaluation Reports. \n Supplementary Rules. \n et seq abbr., and what follows; Latin ‗et sequentia‟. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 827 \n \n \nupon himself the obligation to allow the witness reasonable TA. If the witness is an official, he \nis to draw the TA from his parent department on the strength of the attendance certificate \nfurnished by the Inquiry Officer, the amount being debited by book adjustment against the \noffice at whose instance the inquiry was conducted. \n \n3. \nIf, however, the Inquiry Officer is not satisfied whether the examination of \na particular witness will be essential for the determination of truth he may at his \ndiscretion, refuse to summon such a witness. He may, however, agree to summon him on \ncondition that the accused will bear the travelling expenses of the witness and he may \naccordingly require the accused to deposit with him the anticipated amount of the TA of \nthe witness, in advance, so that the witness could be paid therefrom. In that case, the \nattendance certificate to be furnished to the witness by the Inquiry Officer should contain \nthe endorsement that the witness has been paid his travelling expenses. This will debar the \nwitness from claiming the TA again from the government. \n[Authority.- Estt. Division‘s O.M. No. 2/41/62-DI, dated 13-4-1963]. \n26.3 \nAdmissibility of TA to Government  \n \nServants under Suspension \n \nA question has since arisen as to whether a government servant under suspension \nwho was required to perform official journey as a witness or as an accused, would be \nentitled to TA. The question has been examined in Establishment Division, in consultat-\nion with the Ministry of Finance, and it has been held that such a government servant \nwould be entitled to TA in such cases and his *grade and salary for that purpose would be \ntaken as if he was not under suspension. \n[Authority. - Estt. Division‘s O.M. No. 2/41/62-DI, dated 19-7-1963]. \n26.4 \nFraming of an Additional Charge During  \n \nCurrency of the Disciplinary Proceedings \n \nInstances have come to the notice of the Establishment Division that in cases where \nthe main charge of ―corruption‖ or ―subversion‖ was not proved, but there was sufficient \nevidence to establish the charge of ―misconduct the accused could not be punished because he \nhad not been charged with misconduct‖, although the offences of ―corruption‖ and ―subvers-\nion‖ are the graver forms of ―misconduct‖. To meet such exigencies, it has been decided in \nconsultation with the Law Division, that in all suitable cases where an accused is charged with \n―corruption‖ or ―subversion‖, an additional charge of ―misconduct‖ may be added to the main \ncharge. \n[Authority.- Estt. Division‘s O.M. No. 2/5/66-D.I, dated 11-6-1966]. \n \n27.1 Scope of Departmental Proceedings Under the Efficiency &  \nDiscipline Rules in Cases Referred to the Courts \n \nReferences are very often received in the Establishment Division on the above \n                         \n* BPS. \n\nPage - 828             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nsubject in various forms. The questions generally posed by the Ministries/ Divisions are \nas under:— \n \n(i) \nWhether departmental proceedings can be started against a government \nservant who is being prosecuted in a criminal court; \n \n(ii) \nWhether departmental inquiry can be conducted against a government \nservant on the same charges after his acquittal by a court; \n      \n(iii)   Whether any departmental action lies against a government servant who \ncannot be prosecuted in a court of law due to technical grounds. \n \n2. \nThe matter has been examined in consultation with Law Division. Each \ncase has to be decided on its merits and in the light of its facts and circumstances. \nHowever some guidelines can be laid down in the matter, and the following general \nguidelines are indicated for deciding such matters:- \n \n(i) \nThere is no legal bar to the holding of a departmental inquiry against a \ngovernment servant who is being prosecuted in a criminal court.  It may, \nhowever, be pointed out that where the holding of departmental inquiry \nside by side with the criminal proceedings may have the effect of impeding \nthe course of justice or of prejudicing the trial, the inquiry should be \ndeferred till the termination of criminal proceedings. \n \n(ii) \nAn acquittal from a criminal case may be on technical grounds or on the \nground that all the ingredients of the offence are not proved by the \nevidence produced in court. But in departmental proceedings even one of \nthe ingredients, if proved, may be sufficient to reach a conclusion that the \naccused has misconducted himself or has acted in a grossly negligent way \nor has shown inefficiency in the discharge of his official duties. As an example, \nto illustrate this point, a recent case may be cited. An officer employed in the \nRegistry of the Supreme Court was charged and tried for embezzlement. He \nwas, however, acquitted by the High Court in criminal appeal No. 676 of 1965. \nSubsequently, he was dismissed on the same allegations which were found \nproved in a departmental inquiry initiated by the Supreme Court. Thus \ndepartmental proceedings on the same facts may be started even if the person \nconcerned has been acquitted in criminal proceedings. \n \n(iii) In some cases, a government servant cannot be criminally prosecuted on \ntechnical grounds. But this does not bar the government from inquiring \ninto the truth of a charge against a government servant by means of a \ndepartmental inquiry.  Therefore, there is no bar to proceed against a \ngovernment servant departmentally, when he cannot be criminally \nprosecuted in a court of law for some reason or other. \n[Authority. - Estt. Division‘s O.M. No. 4/5/69-D.I, dated 17-6-1969]. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 829 \n \n \n \n27.2 \nQuick Disposal of Disciplinary Proceedings Pending Against \nGovernment Servants Who are About to Superannuate \n \nIt has come to the notice of government that inquiry proceedings against civil \nservants under the [Government Servants (Efficiency and Discipline) Rules, 1973] tend to \nbe unduly protracted for various avoidable reasons causing hardships to the affected \ngovernment servants on the one hand and defeating the purpose of speedy disposal of cases \nin others. This is obviously against dictates of justice. \n \n2. \nThe disposal of disciplinary proceeding assumes vital importance, especially \nin cases against government servants who are about to attain the age of superannuation. It \ngoes without saying that delay in disposal of such cases not only causes hardships to the \naffected persons but also puts the administration to unnecessary criticism. \n \n3. \nIt is, therefore, requested that disciplinary proceedings against government \nservants nearing the age of superannuation in future should be disposed of before they \nsuperannuate. All the agencies working under the administrative control of the Ministry \nconcerned should be advised accordingly. \n[Authority.-Estt. Division‘s O.M. No.12/2/88-R.3, dated 3-10-1988]. \n \n27.3 \nCensure, Reprimand and Warning \n \nFrom references received, it appears that some authorities are not clear regarding \nthe procedure to be followed where punishment of Censure is awarded and regarding the \ndistinction between ‗Censure‘ and ‗Warning‘. \n \n2. \nCensure is one of the punishments mentioned in *[rule 4 (2) (a) of the \nEfficiency and Discipline Rules, 2020]. \n \n3. \nThere is essentially no difference between ‗Censure and reprimand‘, but as \nthe official term is ‗Censure‘, it seems preferable that normally this term should be used. \n \n4. \n[ Not reproduced ] \n \n5.   \nAccording to rule 3 of the Civil Servants (Appeal) Rules, 1977, every civil \nservant is entitled to appeal to the appellate authority from an order of Censure passed by \nan authorized officer or an authority provided that, where the penalty is imposed by an \norder of the President, the civil servant has no right to appeal but he can apply for review \nof the order. \n \n6.  A warning, whether oral or written and whether given ad hoc or in annual \nconfidential report, is not a censure and does not constitute a punishment, provided that it \nis genuinely a warning and not a censure distinguished as such. \n[Authority. - Estt. Division‘s O.M. No. 3/1/52-SE. II, dated 12-4-1952 with necessary  \nadaptations in the light of prevailing circumstances]. \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n Performance Evaluation Report (PER). \n\nPage - 830             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n28.1 Participation of Government  \nServants in Drinking Parties \n \nIt has been reported that a number of persons organize drinking and other parties \nin Rawalpindi/Islamabad, which are attended by civil as well as military officers, and \nwhere views on government policies are expressed without reservations. \n \n2. \nWhile drinking is a manifest violation of the law of the country and the \nsanctity of Islam, criticism of government by its functionaries, particularly at such \ngatherings, is a serious offence. \n \n3. \nUnder the Prohibition (Enforcement of Hadd) Order, 1979, alcoholic \ndrinks are available to only non-Muslim foreigners and non-Muslim Citizens of Pakistan. \nAs such, all government servants are apt to strictly follow the aforesaid Order and desist \nfrom such vices. \n \n4. \nIt is requested that severe disciplinary action may be taken against the \ndefaulters, irrespective of their status; and they may also be debarred from employment \nunder the government, semi-government organizations, and autonomous bodies. \n \n[Authority. - Estt. Secretary‘s D.O. letter No.5/1/79 DIV, dated 17-9-1979]. \n28.2 \nOfficers‘ Duty to Watch Conduct  \n \nof their Subordinates \n \nIt has been decided that all officers should be informed that it is their duty to \nwatch the conduct of their subordinates and to ensure that corruption does not spread \namong them. Failures to do so would be reflection on their own efficiency. \n[Authority. - Estt. Division‘s O.M.No. 3/35/59-SE.II, dated 4-3-1959]. \n \n28.3 \nResponsibility of Head of Department  \n \n \nfor Corruption in Department \n \nMeasures undertaken to curb corruption in the police have shown appreciable \nresults, and its personnel deserve to be commended, and encouraged to continue with \ntheir efforts in that direction. \n \n2. \nMeanwhile, public complaints of corruption in several government \ndepartments persist, and effective steps are required to root it out. It is the bounden duty \nof every Head of Department to exercise utmost vigilance, analyse the cause, and trace \nthe source where incidence of corruption occurs. \n \n3. \nIn future, a Head of Department will bear the responsibility, and be \nanswerable for proven charges of corruption within the area of his administrative \njurisdiction. It is self-evident that corruption prevails in a department if its Head is: \n(a) \nhimself corrupt, or \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 831 \n \n \n(b) \nwilfully blind to corruption taking place, or \n(c) \nso inefficient that he is unable to control it. \n \n4. \nWhichever of these three reasons may be applicable, such a Head of \nDepartment cannot be retained in service to the detriment of government‘s objective of \nserving the people and promoting their weal and welfare. \n[Authority.- President of Pakistan‘s note No. 57/l/CMLA, dated 25-9-1978]. \n28.4 \nLoss of Security Passes to be  \nTreated as ‗Misconduct‘ \n \nAs provided in para 97 of the [Security Instructions] (1973 Edition) prepared by \nthe Cabinet Division and this Division‘s Circular letter No. 14/17/71-Cord., dated the \n18th November, 1971, a government servant who has lost the Security Pass issued to him \nis required:— \n \n(i) \nto make report to the Police Station and to the Head of his Department \nabout the loss of the Pass; and \n \n(ii) \nto deposit Rs. 5 in the State Bank of Pakistan before a new Security Pass is \nissued to him. The amount of Rs.5 covers only the cost of the pass and \nactually no penalty has been imposed on him. It has been noticed that the \ngovernment servants generally do not take sufficient care to keep the \npasses in safe custody with the result that loss of security passes is on the \nincrease. As the pass lost can be misused by any unauthorized person \nwhich involves serious security risk, it has been decided, in consultation \nwith the authorities concerned, that the loss of Security Pass would be \ntreated as ―misconduct‖ in terms of [Civil Servants (Efficiency and \nDiscipline) Rules, 2020]. \n \n2. \nHowever, before any action is initiated against a government servant who \nhas lost his Security Pass, it is necessary to determine, in each case as to whether the \nsecurity pass in question was lost due to negligence. If the government servant concerned \nis able to give a satisfactory account of the circumstances under which the security pass \nwas lost by him, it may not be proper to proceed against him. If, after preliminary inquiry, \nit is found that the Security Pass was lost due to the negligence of the government servant \nconcerned or that the lost Security Pass had fallen into unauthorized hands as a result of \nany wilful omission or commission on his part, only then it would be appropriate to take \ndisciplinary action against him under the *[Civil Servants (E&D) Rules, 2020]. \n \n3. \nAll Ministries and Divisions are, therefore, requested that in future while \nreferring the case of issue of a Security Pass to a person who has already lost a Security \nPass, it may also please be clearly indicated whether disciplinary action, or if any, has \n                         \nModified as per Civil Servants (Efficiency & Discipline) Rules, 2020.  \n\nPage - 832             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nbeen taken/is being taken against the official concerned. \n[Authority.- Ministry of Interior O.M. No. 19/2/75-Security dated 31-3-1975 as amended  \nvide O.M. No.19/9/75- Security dated 2nd August, 1982]. \n28.5 \nUse of Intemperate and Inappropriate \n \nLanguage in Representations and Petitions \n \nof Government Servants \n \nAt times, representations of government servants contain wild allegations against \nsuperior officers. While government servants would be free to submit their representations in \naccordance with the prescribed procedure whenever they feel aggrieved, they should be \ninformed that the use of such language constitutes misconduct. You may, therefore, impress \nupon all government servants working under your administrative control the need and \npropriety of refraining from the use of such language and to scrupulously observe the norms \nof decency and decorum.  Failure to do so on their part will not only result in no action being \ntaken on requests contained in such representations/petitions but will also render them liable \nto disciplinary action for misconduct. Serious action will also be taken when wild allegations \nare made against senior officers which, on investigations, are found to be without any basis. \n[Authority.- Estt. Division‘s D.O. letter No.8/13/71-F.II, dated 28-5-1974]. \n28.6 \nGrant of Leave to Government Servants Compulsorily \n \nRetired from Service under the *Government Servants \n \n(Efficiency and Discipline) Rules \n \nA reference is invited to the Establishment Division‘s O.M. No. 4/13/60-SR, dated the \n4th October, 1960 (Annex) and it is stated that the instructions contained therein have been \nreviewed in Establishment Division and in supersession of these instructions, it has been \ndecided that government servants compulsorily retired from service as a measure of punishment \nunder the Government Servants (E&D) Rules, 1973 should not be granted leave preparatory to \nretirement. \n[Authority.- Estt. Division‘s O.M. No.4/8/88-D.I, dated 4-4-1977]. \nANNEX \n \n[Copy of O.M. No. 4/13/60-SR, dated the 4th October, 1960]. \n \nIt has been decided that the government servants compulsorily retired from \nEstablishment Division service under the Government Servants (Efficiency and \nDiscipline) Rules, 1960, may be granted leave preparatory to retirement under the normal \nrules.  However, each case should be decided on its own merit by the competent authority \nas defined in Rule 2 (1) of those Rules. \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 833 \n \n \n28.7 \nGrant of Arrears of Pay and Allowances to Government Servants \nfor Period of Absence from Duty, on Re-Instatement as a Result of \nCourt‘s Decisions \n \nThe Supreme Court, in its recent judgment in C.A. No.28 of 1969 [West Pakistan \nVS.  Mrs. A. V. Issacs], has ruled that a civil servant has and always had the right to recover \nsalary already accrued due to him despite the fact that his service was during ―Pleasure‖. \nThis has rendered obsolete its own two earlier judgments in the cases of Mehrajuddin [PLD \n1959 SC (Pak) 147] and Fazl-e-Haq Mussarrat [PLD 1960 SC (Pak) 208] and a judgment of \nthe former Federal Court in the case of Ali Ahmed Hussain Shah [PLD 1955 FC 522] all of \nwhich followed the Privy Council‘s view on I. M. Lall‘s case and which was also followed in \nthe Law Ministry. In its latest judgment, the Supreme Court has taken the view that if the \ndismissal of a government servant is held to be unlawful he should be allowed salary for the \nperiod he was kept out of service. This was, however, subject to the condition that if he has \naccepted other employment or engaged in other profitable business during this period, any \namount earned by him by way of salary from such employment or as profits of such business \nwould have to be set off against the salary due, firstly because as government servant he \ncannot serve elsewhere or engage in any other business without the permission of the \ngovernment and secondly, because on general principle a person cannot be allowed to reap a \ndouble advantage. Therefore, it would be no more open to the government to resist claim for \narrears of pay of a civil servant wrongfully removed from service on the plea that no such \nclaim was competent. The claim will have to be resisted, if at all, on the facts of a particular \ncase referred to in the judgment as exceptional cases. The right of the government servant to \nclaim future salary has, however, been negatived by the court. \n \n2. \nIn view of the latest judgment of the Supreme Court on the subject, a civil \nservant‘s claim for arrears of salary in the relevant circumstances cannot now be refused. \nTherefore, Law Division‘s earlier advice to the contrary must be deemed to have been recalled \nand the Establishment Division is requested to review, in consultation with the Ministry of \nFinance, all the pending cases relating to claims of arrears of pay in the light of the fresh \ndeclaration of law by the Supreme Court and settle such claims. The Supreme Court‘s judgment \nunderlines the necessity of duly observing with care the provisions of the Constitution and the \nGovernment Servants (Efficiency and Discipline) Rules, in all disciplinary cases against \ngovernment servants and of expeditious disposal of such cases. \n[Authority.- Law Division‘s O.M.No.F.7(8)/70-SOL(I), dated 12-8-1970]. \n28.8 \nReinstatement of Government Servants on Court  \nDecision and Functions of Enquiry Committee \n \nA reference is invited to the O.M. from the Law Division No. F. 7(8)/70-Sol(I), \ndated 12th August, 1970, which states, inter alia, that, in accordance with the Supreme \nCourt‘s judgment in CA No. 28 of 1969 (West Pakistan vs Mrs. A. V. Issacs), if the \ndismissal of a government servant is held to be unlawful, he has to be allowed salary for \n                         \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 834             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nthe period he was kept out of service, reduced by the amount, if any, that he might have \nearned by way  of salary, or as profits, on account of having accepted some employment, \nor having been engaged in some profitable business, during the above period. Thus, the \nlegal status of government servants‘ claims for arrears of pay and allowances is no longer \nthe same as had been indicated in para 3 of this Ministry‘s circular d.o. No.F.9(15)-RI \n(Rwp)/61, dated 23rd December, 1961 (Annex). Consequently, it is no longer appropriate \nfor the enquiry committee referred to in para 4 of that circular D.O. to consider on merits, \nin cases in which government servants are restored to their posts as a result of court‘s \ndecisions, as to whether or not, and to what extent, pay and allowance for the period of \ntheir absence from duty should be restored.  \n \n2. \nIt has accordingly been decided that, in cases where a government servant \nis reinstated retrospectively as a result of a court‘s decision, the functions of the enquiry \ncommittee to be set up under para 4 of this Ministry‘s circular d.o.No.F.9(15)-RI (Rwp)/61, \ndated 23rd  December, 1961, as amended (Annex) would henceforth be as follows:- \n(a) \nThe Ministry/Division/Department as the case may be, may obtain from the \ngovernment servant concerned a solemn declaration, supported by an affidavit, \nas to the particulars of his employment, or engagement in profitable business, \nduring the period of his absence from duty, and the amount earned by him by \nway of salary from such employment, or as profits in such business. \n(b) \nAfter examining such evidence as might be available, and cross-examining, if \nnecessary, the government servant, the Ministry/Division/ Department, as the \ncase may be, may give their finding as to whether or not the above declaration \nis, ‗prima facie‟, acceptable and on what grounds. \n(c) \nIf the declaration is found to be, ‗prima facie‟, unacceptable, the \nMinistry/Division/Department, as the case may be, should refer the case to the \ncommittee, which, before giving their finding as to the amount earned by the \ngovernment servant during the period of absence from duty, may get the \ndeclaration properly verified/ scrutinized by any agency they consider \nappropriate.  For example, if the case had been dealt with by the Special Police \nEstablishment at an earlier stage in any connection, this verification/scrutiny \nmay be arranged to be carried out by that Establishment. For purposes of this \nverification/security, assistance of the relevant Income-tax authorities, may also \nbe sought, if the government servant concerned be an Income-tax payer. \n(d) \nIn case the reinstatement of the government servant has been ordered by the \ncourt on account of the relevant administrative action having been found to be \ndefective, the committee should also give their findings: \n(i) \nas to which officers were responsible for that defectiveness of \nadministrative action; and \n                         \n FIA. \n Agency. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 835 \n \n \n (ii) as to whether any, and what part, of the amount payable to the \ngovernment servant by way of net salary for the period of his absence \nfrom duty, might justifiably be recovered from such officers. The \nrecovery from such officers will, of course, follow departmental \nproceedings under the Government Servants (Efficiency and Discipline) \nRules. \n \n3. \nThe above instructions do not apply to cases in which government servants \nare reinstated as a result of acceptance of appeals by departmental appellate authorities, \nwhich will continue to be regulated by the provisions of FR-54, as hitherto. \n[Authority.- Finance Division‘s O.M.No.781-R4/73-F.3(4)-R.I/73, dated 10-7-1973]. \n(ANNEX) \n \n[Extract of Paras 4 & 5 of the Finance Division letter No. F.I(15) RI \n(Rwp)/61, dated 23rd December, 1961 as amended]. \n \n4. \nIf as a result of court‘s decision, a government servant restored to his post, \nthe question whether pay and allowances for the period he was under suspension or was \nremoved from service should be decided on the merit of each case. For this purpose, it is \nsuggested that in all cases the Ministry or Department concerned should order a \ndepartmental enquiry headed by the representative of the Ministry/Deptt. administratively \nconcerned with their Financial Adviser/ Deputy Financial Adviser as a member of the \nCommittee. This committee should consider whether, on the merits of the case, \ngovernment would be justified in restoring the official concerned, the pay and allowances \nfor the period involved and, if so, whether in full or in part. In coming to a conclusion \nwhether pay and allowances to the individual should or should not be restored, following \nconsiderations will have to kept in view:— \n (a) whether the person concerned was acquitted on a purely technical or \nprocedural grounds or whether the actually allegations against him had \nbeen gone into and were found to be incorrect; \n (b) whether the individual during the period he was away from active duty and \nother sources of income; and so on. \n \n5. \nIt has further been decided that in cases where the total period involved \ndoes not exceed 12 months from the time the individual was suspended or removed from \nservice, the final decision should be taken by the Ministry concerned at the level of the \nSecretary and in all other cases the matter should be referred to the Ministry of Finance \nfor prior concurrence. \n \n                         \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n\nPage - 836             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n28.9 \nGrant of Arrears of Pay and Allowances to Government Servants \nfor Period of Absence from Duty, on Reinstatement as a Result of \nCourt‘s Decision \n \nDue to certain subsequent developments, instructions issued vide Finance \nDivision circular D.O No. F-9(15) R.I (Rwp)/61, dated 23-12-1961 and O.M No. 781-\nR4/73-F.3(4)-R-I/73, dated 10-07-1973  called for a revision. FR-53 and FR-54 have \nbeen amended and government servants under suspension are now entitled to a \nsubsistence grant equal to full pay and allowances. Similarly, employees reinstated in \nservice administratively or as a result of the court‘s decision with consequential benefits \nare allowed salary for the period they stayed out of service. \n \n2. \nIn view of the above, therefore, there is no need to refer cases to the \nFinance Division for payment of arrears of pay and allowance pertaining to the period of \nsuspension. In cases of reinstatement after removal/dismissal as a result of courts‘ \ndecisions, however, the Ministry/Division/Department concerned has to determine the \namount earned by the government servant concerned from other sources during the period \nhe remained out of service. For this purpose, the Ministry/Division/Department concerned \nshould obtain a solemn declaration from the government servant concerned in the form of \nan affidavit as to the particulars of his employment/business or any other profitable work \nundertaken by him during the period of his absence from duty and the amount earned \ntherefrom. The case should, then, be examined by a Departmental Enquiry Committee on \nwhich Finance Division may be represented by the FA/DFA concerned. The Committee \nmay examine such other evidence as it may require and give its findings and \nrecommendations to the Secretary of the Ministry / Division concerned for such orders as \nhe may deem appropriate. \n[Authority: Estt. Div.‘s O.M No. F.5(17)-R-1/2000, dated 4th August, 2000.] \n \n29.1 Committals to Prison- [CSR 194] \n \nA government servant who has been charged for a criminal offence or debt and \nis committed to prison shall be considered as under suspension from the date of his arrest. \nIn case such a government servant is not arrested or is released on bail, the competent \nauthority may suspend him, by specific order, if the charge against him is connected with \nhis position as government servant or is likely to embarrass him in the discharge of his \nduties or involves moral turpitude. During suspension period, the government servant \nshall be entitled to the subsistence grant as admissible under ―FR-53‖.  \n29.2 \nDetention of Government Servants  \n \nUnder Public Safety Acts \n \nA question has arisen whether an employee of the Federal Government who is \ndetained in prison for a period of time under the provisions of the Sindh Maintenance of \nPublic Safety Act, 1948 or a similar enactment and is released without any trial, loses his \nservice under the government and whether such a person is entitled to any leave salary or \n                         \nNow Chief Finance & Accounts Officers. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 837 \n \n \nsubsistence allowance for the period he remained under detention.  As some doubts \nseemed to exist in the matter, the question has been fully considered in consultation with \nthe Law Division and it has been decided that the following procedure should be adopted \nto regulate cases of detention in prison and subsequent acquittal or conviction:— \n \n(i) \nAs soon as it comes to notice that an employee has been detained in \nprison, action should be taken to place him under suspension. The period \nof the employee‘s detention [should be treated as period spent under] \ncommittal to prison within the meaning of Article 194 C.S.R. and the pay \nand allowances during suspension should be regulated under F.R.53. \n \n(ii) \nIf the employee is subsequently acquitted honourably, he should be \nreinstated forthwith.  He will be entitled to receive full salary for the entire \nperiod of his absence from duty under F.R. 54(a). \n \n(iii)   If on the other hand, the acquittal is not honourable, then the provision of \nF.R. 54 (b) will apply. \n \n(iv) If the employee is released from detention without any trial, it is open to \nthe competent authority to take disciplinary action against him if good and \nsufficient reasons exist from such action. In that case the procedure \nprescribed in the Efficiency and Discipline Rules must be observed. \n \n(v) \nIf the employee is convicted, he may be dismissed from service if his \nretention in service is not desirable.  In that case, the procedure prescribed \nin the Efficiency and Discipline Rules, need not be observed. He will be \nentitled to nothing more than the subsistence allowance up to the date of his \ndismissal from which date the pay and allowance will cease under F.R. 52. \n[Authority.-Estt. Division‘s O.M.No. F/19/11/49-Ests (SE), dated 20-12-1949]. \n29.3 \nClarification Regarding Detention of Government \nServants Under Public Safety Act  \n \nA reference is invited to the Establishment Division‘s O.M. No.F. 19/11/49-Ests \n(S.E.), dated the 20th December, 1949, and it is stated that a certain amount of confusion \nhas arisen from the words ―considered as resulting from‖ which occur in item (i) of that \nOffice Memorandum. These words, as they stand, are capable of being interpreted as if a \nperson who is detained under the Public Safety Act will be governed by the provisions of \nArticle 194, Civil Service Regulations, as it stands. The position, however, is that Article \n194 does not strictly apply to such cases but the intention is that, when a person is \ndetained under the Public Safety Act, his pay and allowances should, on the analogy of \nthe provisions of Article 194, be regulated as if he was committed to prison.  In order to \nmake this intention clear, it has been decided that the words ―considered as resulting \nfrom‖ referred to above may be replaced by the words ―treated as period spent under‖. \n[Authority.-Estt. Division‘s O.M.No.27/41/52-SE-II, dated 7-12-1954]. \n                         \n Amended vide Estt. Division‘s O.M.No. 27/41/52-SE II, dated 7-12-1954.  \n\nPage - 838             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n29.4 \nRemoval From Service as a Result  \n \nof Conviction in Court of  Law \n \n  Attention is invited to the Establishment Division‘s O. M. No. 3/24/59-SE.II, \ndated 21-3-1959 (Annex).  It  is  stated  that  the  instructions  contained therein  have \nbeen   reviewed  in  the  Establishment   Division   and, in supersession of these instructi-\nons, it has been decided that, in future, all government servants convicted of a criminal \ncharge involving moral turpitude should be dismissed from government service.  For this \npurpose, Government Servants (Efficiency and Discipline) Rules, 1973 provide for \ndispensation of the normal disciplinary procedure. \n \n2. \nThe Ministries and Divisions are requested to bring the above position to \nthe notice of all concerned for strict compliance in future. \n[Authority.-Estt. Division‘s O.M.No.2/2/73-DI, dated 15-4-1976]. \n(ANNEX) \n[Copy of Establishment Division O.M. No. 3/24/59-SE.I, dated the 21st March, 1959]. \n \nReferences have been received from time to time from Ministries and Divisions \netc. enquiring whether a government servant convicted by a court of law can be removed \nor dismissed from service or reduced in rank straightaway or it is necessary to give him a \nshow cause notice before passing final orders in the matter. \n \n2. \nThis question has been given due consideration in the Establishment \nDivision who are of the view that, as a general principle, if a government servant is \nconvicted in a court of law he does not automatically lose his employment under \ngovernment. But if in the opinion of the authority competent to pass orders of dismissal, \nremoval or reduction in rank grounds which led to his conviction are good and sufficient \nfor imposing any of these penalties, that authority can pass such an order. If, however, the \ncompetent authority considers that a lesser penalty or no penalty at all is called for in the \ncircumstances of the case (such as minor or technical nature) there is no bar to that \nauthority taking a decision accordingly. \n \n3. \nIf it is decided to award the penalty of dismissal, removal or reduction in \nrank it is not necessary to give a show cause notice to the person concerned vide Article \n181 (2) proviso (a) of the late Constitution or Rule 55 of the Civil Services (Classification, \nControl and Appeal) Rules [Article 177 (I) (b) of the 1962 Constitution or rule 6 of the \nEfficiency and Discipline Rules, 1960 may be referred to in the present context].The order of \nremoval, dismissal or reduction can be passed by the competent authority taking into \nconsideration the grounds of conduct which led to the conviction of the person concerned in the \ncourt of law.  The removal, dismissal or reduction in such cases takes effect from the date of \norders and not from the date of verdict passed by the court. \n                         \nNow Civil Servants (Efficiency and Discipline) Rules,2020. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 839 \n \n \nSl.No.30 \nStrictures Passed by Courts Against Government Servants \n \nThe question, whether strictures passed by courts of law against a government \nservant render him liable to departmental action, has been under consideration of the \nEstablishment Division for some time. It has been held that when a court passed any \nstrictures against a government servant, it should not necessarily be assumed that he is \nguilty of some misconduct or breach of rules or an act of omission or commission. The \nnature of the action to be taken should be decided after careful consideration of the facts \nand circumstances of each individual case. If the strictures are such as to merit \ndisciplinary action against the government servant concerned, he should be dealt with \ndepartmentally in the light of the Government Servants (Efficiency and Discipline) \nRules. No government servant should, however, be punished on the basis of the strictures \nwithout drawing up necessary proceedings in accordance with the aforesaid rules. An \nentry may be made in the Character Roll of the government servant concerned or a copy \nof the strictures placed therein only when specific orders are passed to that effect by the \ncompetent authority. In no other case, strictures should find a place in the Character Roll \nof the government servant. \n[Authority.- Estt. Division‘s O.M. No. 3/110/59-E.V., dated 28-4-1960]. \n \n31.1 \nFalse or Forged Information about Educational  \nQualifications and Age and Pakistan Penal Code \n \nGovernment of Pakistan do not agree with the views expressed by the \nGovernment of East Pakistan in their letter No. 2070-GAC, dated 9th December, 1958 \nthat the furnishing of false information by candidates for posts in government service is \npunishable under section 177 of the Pakistan Penal Code. Section 177 of the Pakistan \nPenal Code deals with the cases of persons legally bound to furnish information to a \npublic servant, whereas there is no legal obligation in the part of a candidate to furnish \ninformation when applying for a post in government service.  The offence of furnishing \nfalse information in such cases is not, therefore, punishable under section 177, but under \nsection 182 of the Pakistan Penal Code. \n \n2. \nAs for tampering with the date of birth as recorded in an educational \ncertificate, it is considered that this amounts to forgery within the meaning of section 463 \nof the Pakistan Penal Code. The forging of certificates to support false assertions of \neducational qualifications would appear to be punishable under section 465, and the use \nof forged certificates punishable under section 468 of the Pakistan Penal Code. It is \nconsidered that these offences, which are punishable with long periods of imprisonment, \ncannot be tried summarily for the reason that, under section 260 of the Code of Criminal \nProcedure, only offences punishable with imprisonment for a term not exceeding six \nmonths can be tried summarily. \n                         \nNow Civil Servants (Efficiency and Discipline) Rules,2020. \n\nPage - 840             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n3. \nIn the circumstances, prosecution for the offences mentioned above should \nbe restricted to cases of false information under section 182 of the Pakistan Penal Code, \nignoring the offence of forgery where it is also present. Steps should also be taken to have \nthe cases tried in a summary manner under sub-section (1) of section 260 of the Code of \nCriminal Procedure, 1898. \n[Authority.- Estt. Division‘s Letter No.6/26/58-R, dated 20-1-1959 addressed to the [then]  \nGovernment of East Pakistan]. \n31.2 \nAnti-Corruption Measures – Government Servants to Disclose Their \nAssets/Severe Disciplinary Action for Indulging in Corrupt Practices \n \n  Government of Pakistan have recently considered certain measures for the \nelimination of corruption among government servants and have, „inter alia‟, decided as \nfollows:— \n \n(a) \nthat a government servant when required by government to disclose his \nassets, immovable as well as liquid, must comply; \n \n(b) \nthat a government servant, who indulges in nepotism, favouritism, \nvictimization and wilful abuse of office, will be liable to disciplinary action \nwhich may include dismissal. \n \n2. \nIt is requested that the above decisions may please be brought to the notice of \nall government servants serving under the Government of Pakistan. \n[Authority.- Estt. Division‘s O.M. No. 4/15/53-SE II, dated 7-7-1953]. \n \n32.1 \nResponsibility of Head of Department for Corruption \nwithin Area of his Administrative Jurisdiction  \n \n Measures undertaken to curb corruption in the police have shown appreciable \nresults, and its personnel deserve to be commended, and encouraged to continue with their \nefforts in that direction. \n \n2.  Meanwhile, public complaints of corruption in several government departments \npersist, and effective steps are required to root it out. It is the bounden duty of every Head of \nDepartment to exercise utmost vigilance, analyse the cause, and trace the source where \nincidence of corruption occurs. \n \n3. In future, a Head of Department will bear responsibility, and be answerable for \nproven charges of corruption within the area of his administrative jurisdiction.  It is \nself-evident that corruption prevails in a department of its Head is: \n(a) \nhimself corrupt, or \n(b) \nwilfully blind to corruption taking place, or \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 841 \n \n \n(c) \nso inefficient that he is unable to control it. \n \n4. \nWhichever of these three reasons may be applicable, such a Head of \nDepartment cannot be retained in service to the detriment of government‘s objective of \nserving the people and promoting their weal and welfare. \n[Authority.- President and CMLA‘s Note No.57/1/CMLA, dated 25-9-1978]. \n \n32.2 \nCo-operation with Investigating Officers \nof the Federal Investigating Agency \n \nThe New Federal Investigation Agency has been constituted by the Government \nof Pakistan for the investigation of cases of bribery and corruption involving persons \nserving in connection with the affairs of the Centre. The cases of corruption usually \nrelate to the functions of the public servants concerned and involve the examination of \nofficial record for coming to a conclusion whether an offence has been committed or not. \nInstances have come to notice that in some cases when the Investigating Officers of the \nSpecial Police Establishment approached the departments for papers relevant to the \ncases under investigation, the officers concerned delayed handing over of papers on one \npretext or the other and in some cases, even refused to hand over the documents. They \nwere perhaps not aware that under section 94 of the Criminal Procedure Code, an \nInvestigating Officer is empowered to demand the production of any paper connected \nwith the offence, the investigation of which is being conducted by him and omission to \ncomply is punishable under section 175 of the Pakistan Penal Code. Even otherwise, it is \nthe duty of each public servant to assist the anti-corruption agencies in their arduous task \nof eradicating corruption. The responsibility of the Heads of Departments in this matter \nhas also been emphasized in this Ministry‘s Office Memorandum No. 1/8/67-SP (P), \ndated the 20th September, 1967. Delay in the investigation of corruption cases is \ndetrimental to the prosecution and goes in favour of the accused who gets a chance to \ntamper with the record and win over the witnesses before the police can examine them. It \nis, therefore, requested that suitable instructions may be issued to all concerned \nimpressing upon them the need for prompt handing over of the requisite record to the \nInvestigating Officers and the desirability of extending full co-operation to them in the \ninvestigation of corruption cases. \n[Authority.- Interior Division‘s O.M. No.1/8/68-SP(P), dated 24-7-1968]. \n \n32.3 \nInstructions Regarding Investigations by \nthe Federal Investigation Agency into Cases \nof Bribery and Corruption \n \nWith the coming into force of the F.I.A. Act No. VIII of 1975, the Special Police \nEstablishment stands converted into the Federal Investigation Agency. Instructions \nregarding investigations by the Federal Investigation Agency into the conduct of cases of \nbribery and corruption have, therefore, been drawn upon the lines of the former instructions \nregarding investigations by the Special Police Establishment with necessary modifications, and \n                         \nFederal. \nDG,FIA. \n\nPage - 842             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \na copy thereof is forwarded herewith (Annex) for information and guidance. \n[Authority.- Interior Division‘s O.M. No. 1/21/74-SP (P), dated 5-3-1975]. \n(ANNEX) \n \nInstructions Regarding Investigation of Cases of Bribery and Corruption by the \nFederal Investigation Agency. \nNote.— The expression ―Competent Authority‖ in these instructions means the Anti-\nCorruption Council at the Centre  in the case of an officer of grade 17 and \nabove who is serving in connection with the affairs of the Federal Government, \nis not removable from his office save by or with the sanction of the Federal \nGovernment and, in any other case, the Interior Division. \n \n1. \nThe Federal Investigation Agency may start an investigation either on its \nown initiative or on receipt of a complaint or information, oral or written. \n \n2. \nWhen the identity of the complainant is not known, as will happen when \nthe complainant is anonymous or pseudonymous, the Agency, shall not register a case \nunless they are able to obtain, by the preliminary enquiry, independent corroboration of \nthe allegations made in the complaint. \n \n3. \nWhen the identity of the complainant is known, the Agency shall ascertain \nfrom him full facts in support of his allegations and shall, after doing so, proceed in the \nmanner laid down in the succeeding paragraphs. \n \n4. \nIf the preliminary enquiry, referred to in paragraphs 2 and 3 above, shows \nthat there is reason to suspect the commission of an offence which the Agency is \nempowered to investigate, the Agency shall at once send a brief statement of the case to the \ncompetent authority and seek its concurrence to the registration of the case.  On receipt of this \nconcurrence, the Ministry or Department under which the government servant concerned is \nserving shall be informed of the registration of the case: \n \nProvided that a reference to the competent authority shall not be necessary to the \ncase of those government servants who are not governed by section 197 of the Code of \nCriminal Procedure, 1898 (Act V of 1898): \n \nProvided further that the Agency may register a case against any government \nservant at once, if for reasons to be recorded, it considers that delay in investigation will, \nor is likely to, result in the disappearance of, or in tampering with, the evidence or in \nimmediate loss to government. When registration is effected without prior reference, \nunder this proviso, a report of the action taken, alongwith reasons thereof, shall be \n                         \n Federal Government. \n BPS. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 843 \n \n \nforwarded by the Agency at the earliest opportunity to the competent authority. \n \n5. \nBefore the registration of a case, all inquiries shall be secret, as far as \npossible.  After a case has been registered, investigation shall proceed with care and \ndiscretion and no undue publicity shall be given to it. Special care shall be taken to ensure \nthat no unnecessary damage is caused to the prestige, reputation and dignity of the \ngovernment servant involved in the case. \n \n6. \nAt the close of investigation into cases for which sanction for prosecution \nis required under section 197 of the Code of Criminal Procedure, 1898 (Act V of 1898), \nor under sub-section (5) of section 6 of the Pakistan Criminal Law Amendment Act, 1958 \n(XL of 1958). The Agency shall submit to the Anti-Corruption Council, in the case of \nofficers of grade* 17 and above, as per instructions noted under (a) below, and to the \nInterior Division, in the case of other officers as per instructions noted under (b) below, \nfull facts of the case, the opinion of the legal adviser, the draft sanction order, a \ncharge-sheet and a brief statement of allegations to be supplied to the accused government \nservant. \n(a)   In cases registered against officers of *Grade 17 and above, explanation of \nthe accused officer, giving him 15 days time will be obtained by the \nDeputy Director of the Agency before submission of the case to the \nAnti-Corruption Council for decision regarding disposal of the case viz. \ncharge-sheet for trial or departmental action or dropping the case. The \nAnti-Corruption Council will take into consideration the explanation of the \naccused in taking decision regarding disposal of the case. The Secretary of \nthe Ministry concerned, in which the accused officer serves, if he is not a \nmember of the Anti-Corruption Council, will be co-opted as a member of \nthe Council while deciding the case.  If charge-sheet for trial in court is \nrecommended by the Anti-Corruption Council, Interior Division will \naccord sanction for prosecution, without further reference to the Ministry \nconcerned to obtain explanation of the accused, on the basis of the \ndecision of the Anti-Corruption Council. \n(b)   In the case of officers of Grade* 16 and below, the Interior Division shall \ncommunicate the full facts of the case to the Ministry under whom the \ngovernment servant concerned is employed and they shall supply to the \ngovernment servant concerned a copy of the charge-sheet and the brief \nstatement of allegations furnished by the Agency and give him an \nopportunity to submit within 15 days of its receipt a statement in writing to \nshow cause why he should not be prosecuted in a court of law or otherwise \nproceeded against: \n \n     Provided that the giving of an opportunity to the government \nservant concerned to submit a statement in writing shall, in no case, be in \n                         \n*BPS. \n\nPage - 844             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nthe nature of a departmental enquiry or proceedings. The intention is that \nhis statement should be on record when taking a final decision before \naccording sanction for prosecution. \n \n7. \nIn all cases, referred to the Anti-Corruption Council, under para 6, the \nfollowing procedure for obtaining the explanation etc., of the accused officer shall be \nobserved before seeking permission for registration of a case or open enquiry from the \nAnti-Corruption Council:- \n \n(1) \nExplanation of an accused officer shall be obtained before permission for \nopen enquiry is sought by the Federal Investigation Agency, provided \nthere be no difficulty in seizing documents during confidential enquiry and \nthere is no apprehensions for disappearance of material evidence; \n \n(2) \nOfficers of the Federal Investigation Agency will be able to seize documents \nduring preliminary confidential enquiry as there is no legal bar to it; \n \n(3) \nExplanation of the accused officers should be obtained before seeking \npermission for registration of a case against him.  This will be done by the \nDeputy Director of the Federal Investigation Agency. Questions asked and \nreplies furnished by the officer whose conduct is under enquiry shall \ninvariably be sent to the Secretary of the Ministry concerned under which \nthe accused officer serves, through the Director General, Federal \nInvestigation Agency; and \n \n(4) \nIn each case, explanation shall be obtained within 15 days. \n \n8. \nThe Ministry concerned to whom reference is made under para 6 (b) shall \ncommunicate their recommendations along with the statement of the government servant \nconcerned to the Interior Division within one month of its receipt. \n \n9. \n If it is decided to prosecute in a court of law a person who is serving in \nconnection with the affairs of the Federal Government or is not removable from his office save \nby or with the sanction of the Federal Government, the sanction for his prosecution under \nsection 197 of the Code of Criminal Procedure, 1898, or sub-section (5) of section 6 of the \nPakistan Criminal Law Amendment Act, 1958 (XL of 1958) as the case may be, shall be issued \nforthwith by the Interior Division. \n \n10. \nIf it is decided to take departmental action against the government servant, the \nnecessary action shall be taken by the authority under whom the government servant is serving. \nThe agency shall supply to the Ministry or Department under which the government servant \nconcerned is employed, all materials required for the departmental enquiry and thereafter that \nMinistry or Department may avail of the services of the whole-time Enquiry Officers of the \nInterior Division in accordance with the provisions of their Memo. No. 2/7/67-SP (P), dated the \n13th March, 1963. The Ministry or Department, as the case may be, shall intimate the result of \nthe enquiry to the Interior Division and to the Federal Investigation Agency. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 845 \n \n \n \n11. \nIn case where departmental action is taken, the Interior Division may call \nfor records of the departmental proceedings. \n \n12. \nWhen sanction for prosecution is issued, the government servant \nconcerned shall be placed under suspension, unless this action has been taken at an earlier \nstage. \n \n33.1 The Federal Investigation Agency, Act 1974  \n \n \n(Act VIII of 1975) \n \n[Dated: 13-1-1975] \n \nAn Act to provide for the constitution of a Federal Investigation Agency. \n \nWhereas it is expedient to provide for the constitution of a Federal Investigation \nAgency for the investigation of certain offences committed in connection with matters \nconcerning the Federal Government, and for matters connected therewith; \n \nIt is hereby enacted as follows:— \n \n1. \nShort title, extent and commencement.— (1) This Act may be called the \nFederal Investigation Agency Act, 1974. \n \n(2) \nIt extends to the whole of Pakistan and also applies to all citizens of \nPakistan and public servants, wherever they may be. \n \n(3) \nIt shall come into force at once. \n \n2. \nDefinition.— In this Act, unless there is anything repugnant in the subject \nor context,— \n \n(a) \n―Agency‖ means the Federal Investigation Agency constituted under \nsection 3; \n \n(b) \n―Code‖ means the Code of Criminal Procedure, 1898 (Act V of 1898); \n \n(c) \n―Director-General‖ means the Director-General of the Agency; \n \n(d) \n―Provincial Police‖ means the Police constituted by a Provincial Government \nunder the Police Act, 1861 (V of 1861); \n \n(e) \n―Public servant‖ means a public servant as defined in section 21 of the \nPakistan Penal Code (Act XLV of 1860), and includes an employee of any \ncorporation or other body or organization set up, controlled or \nadministered by or under the authority of the Federal Government; \n \n(f) \n―Special Police‖ means the Pakistan Special Police Establishment \nconstituted under the Pakistan Special Police Establishment Ordinance, \n\nPage - 846             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n1948 (VII of 1948); \n \n(g) \n―Specified persons‖ means the persons who were appointed to posts in or \nunder a Provincial Police in pursuance of Article 3 of the Special Police \nand Provincial Police (Amalgamation) Order, 1962 (P.O. No.1 of 1962); \nand \n \n(h)  ―Rule‖ means rules made under this Act. \n \n3. \nConstitution of the Agency.— (1) Notwithstanding anything contained in \nany other law for the time being in force, the Federal Government may constitute an \nAgency to be called the Federal Investigation Agency for inquiry into, and investigation \nof, the offences specified in the Schedule, including an attempt or conspiracy to commit, \nand abetment of, any such offence. \n \n(2)  The Agency shall consist of a Director-General to be appointed by the \nFederal Government and such number of other officers as the Federal Government may, \nfrom time to time, appoint to be members of the Agency. \n \n4.  \nSuperintendence and administration of the Agency.—(1) The \nSuperintendence of the Agency shall vest in the Federal Government. \n \n(2)  The administration of the Agency shall vest in the Director General who \nshall exercise in respect of the Agency such of the powers of an Inspector General of \nPolice under the Police Act, 1861 (V of 1861), as may be prescribed by rules. \n \n5. \nPowers of the members of the Agency.— (1) Subject to any order which \nthe Federal Government may make in this behalf, the members of the Agency shall, for \nthe purpose of an inquiry or investigation under this Act, have throughout Pakistan such \npowers, including powers relating to search, arrest of persons and seizure of property, and such \nduties, privileges and liabilities as the officers of a Provincial Police have in relation to the \ninvestigation of offences under the Code or any other law for the time being in force. \n \n(2) \nSubject to rules, if any, a member of the Agency not below the rank of a \nSub-Inspector may, for the purposes of any inquiry or investigation under this Act, exercise \nany of the powers of an officer incharge of a Police-station in any area in which he is for the \ntime being and, when so exercising such powers, shall be deemed to be an officer-incharge of a \npolice-station discharging his functions as such within the limits of his station. \n \n(3) \nWithout prejudice to the generality of the provisions of sub-section (1) and \nsub-section (2), any member of the Agency not below the rank of a Sub-Inspector \nauthorized by the Director- General in this behalf may arrest without warrant any person \nwho has committed, or against whom a reasonable suspicion exists that he has committed, \nany of the offences referred to in sub-section (1) of section 3. \n \n(4) \nFor the purpose of the exercise by the members of the Agency of the \npowers of an officer-in-charge of a police-station, ―Police-station‖ includes any place \ndeclared, generally or specially, by the Federal Government to be a police- station within \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 847 \n \n \nthe meaning of the Code. \n \n(5) \nIf, in the opinion of a member of the Agency conducting an investigation, \nany property which is the subject matter of the investigation is likely to be removed, \ntransferred or otherwise disposed of before an order of the appropriate authority for its \nseizure is obtained, such member may, by order in writing, direct the owner or any person \nwho is, for the time being, in possession thereof not to remove, transfer or otherwise \ndispose of such property in any manner except with the previous permission of that \nmember and such order shall be subject to any order made by the court having jurisdiction \nin the matter. \n \n(6) \nAny contravention of an order made under sub-section (5) shall be \npunishable with rigorous imprisonment for a time which may extend to one year, or with \nfine, or with both. \n5-A. Certain Officers of the Agency deemed to be public Prosecutors.—\n Notwithstanding anything contained in any order law for the time being in force the \nAssistant Directors (Legal) and the Deputy Directors (Law) of the Agency shall be \ndeemed to be Public Prosecutors and shall be competent to institute and conduct any \nproceedings in cases sent up for trial by the Agency in the Special Courts constituted \nunder any law and the courts subordinate to the High Court. (Added through FIA \n(Amendment) Ordinance 2002) \n \n6. \nPower to amend the Schedule.— The Federal Government may, by \nnotification in the official Gazette, amend the Schedule so as to add any entry thereto or \nmodify or omit any entry therein. \n \n7. \nDelegations of powers.— The Director General may by order in writing, \ndirect that all or any of his powers under this Act or the rules shall, subject to such \nconditions, if any, as may be specified in the order, be exercisable also by any member of \nthe Agency so specified. \n \n8. \nIndemnity.— No suit, prosecution or other legal proceeding shall lie \nagainst the Federal Government, any member of the Agency or any other person \nexercising any power or performing any function under this Act or the rules for anything \nwhich is in good faith done or intended to be done under this Act or the rules. \n \n9. \nPower to make rules.— (1) The Federal Government may, by notification \nin the official Gazette, make rules for carrying out the purposes of this Act. \n \n(2) \nIn particular and without prejudice to the generality of the foregoing \npower, such rules may provide for all or any of the following matters, namely:— \n(a) \nthe terms and conditions of service of the Director-General and other \nmembers of the Agency and the qualifications for recruitment to various posts; \n(b) \nthe powers and functions of the members of the Agency in relation to the \n\nPage - 848             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nconduct of inquiries and investigations; \n(c) \nthe nature and extent of the assistance which the Agency may provide to \nProvincial investigating agencies; \n(d) \nthe powers of the Inspector General of Police under the Police Act, 1861 \n(V of 1861), which shall be exercisable by the Director- General; and \n(e) \nthe manner in which rewards may be given to the members of the Agency \nor of the public for rendering commendable services. \n \n10. \nRepeal.— (1) The Pakistan Special Police Establishment Ordinance, 1948 \n(VIII of 1948), and the Special Police and Provincial Police (Amalgamation) Order, 1962 \n(P. 0. No. I of 1962), hereinafter referred to respectively as the said Ordinance and the \nsaid Order, are hereby repealed. \n \n(2) \nUpon the repeal of the said Ordinance,- \n(a) \nall persons who were members of the Special Police immediately before \nsuch repeal, including the specified persons, shall stand transferred to the \nAgency and shall, subject to sub-section (5), be entitled to the same terms \nand conditions to which they were entitled immediately before such repeal; \nand \n(b) \nany inquiry or investigation pending with the Special Police immediately \nbefore such repeal shall continue to be conducted by the Agency. \n \n(3) \nNotwithstanding the repeal of the said Order, but subject to sub-section (4), \nevery specified person shall continue to be appointed in or under the Provincial Police in \nor under which he was holding a post immediately before the commencement of this Act. \n \n(4) \nOn the recommendation of the Director-General, and with the concurrence \nof the Provincial Government concerned, the Federal Government may direct that such of \nthe Specified persons referred to in sub-section (3) as may within thirty days of the \ncommencement of this Act express their willingness to serve in or under the Agency shall \nbe appointed to posts in or under the Agency. \n \n(5) \n A specified person referred to in clause (a) of sub- section(2), and a \nperson in respect of whom a direction is issued under sub-section (4) shall, upon the \nrepeal of the said Ordinance or, as the case may be, the issue of such direction, cease to \nhold a post in or under the Provincial Police concerned and shall be entitled to the same \nterms and conditions of service to which he was entitled immediately before such repeal \nor the issue of such direction. \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 849 \n \n \nTHE SCHEDULE \n \n(1) \nOffences punishable under sections a[120-B, 121,122, 123, 123-A, 124, \n124-A], g[161, 162, 163, 164, 165, 165-A, 168, 169], d[175, 182, 183, 186, 187, 188, \n189], c[201], e[216], b[217, 218], e[223], d[224, 225], e[225-A], b[245], b[255, 256, 257, \n258, 259, 260, 261, 263], f[295-A, 295-C, 298, 298-A], a[300, 301, 302, 324, 332, 333, \n334, 335, 336, 337, 337-A, 337-B, 337-C, 337-D, 337-E, 337-F], d[342, 348], b[353] \na[365-A] b[366-B], d[383], b[402-A, 402-B, 402-C, 403, 404], i[406], c[407,408], h[409], \nc[411,418,419,], i[420], a[435, 436, 440], k[462A, 462B, 462C, 462D, 462E, 462F], \nl[462H,462I, 462J, 462K,462L,462M] d[466], c[467], i[468,471], c[472], d[473, 474, 475, \n476], b[477-A, 489-A, 489-B, 489-C, 489-D, 489-E], j[489-F], d[499, 500, 501, 502, 506, \n507], of the Pakistan Penal Code (Act XLV of 1860) \n[TOTAL = 115] \nm[1-A] Section 25-D & Section 29 of Telegraphic Act,1885. \nb[2]    \nOffences punishable under the Explosive Substance Act,1908(VI of 1908). \nb[3]     \nOffences punishable under the Official Secret Act,1923 (XIX of 1923). \nb[4]    \nOffences punishable under the Foreigners Act, 1946 (XXXI of 1946). \nb[5]   \nOffences punishable under the Prevention of Corruption Act, 1947 (II of 1947). \nb[6]    \nOffences punishable under the Foreign Exchange Regulation Act, 1947. \nb[7]     \nOffences punishable under the Import and Export (Control) Act, 1950(XXXIX \nof 1950). \nb[8]     \nOffences punishable under Banking Companies Ordinance, 1962 (LVII of 1962). \nb[9]     \nOffences punishable under the Pakistan Arms Ordinance, 1965 (W.P. Ord XX of \n1965). \nb[10]     Offences punishable under Section the 156 of the Customs Act, 1969 (IV of 1969). \nb[11]  Offences punishable under the Foreign Exchange Repatriation Regulation, 1972. \nb[12]    offences punishable under the Foreign Assets (Declaration) Regulation 1972. \nb[13] \nOffences punishable under the National Registration Act,1973 (LVI of 1973). \n \n(Omitted). \nb[14]    Offences punishable under the High Treason (Punishment) Act, 1973 (LXVIII of \n \n1973). \nb[15]     Offences punishable under the Prevention of Anti-National Activities Act,1974 \n \n(VII of 1974). \nb[16]     Offences punishable under the Banks (Nationalization) Act, 1974 (XIX of  1974). \nb[17]     Offences punishable under the Passport Act, 1974 (XX of 1974). \nb[18]     Offences punishable under the Drugs Act, 1976 (XXXI of 1976). \nb[19]     Offences punishable under Emigration Ordinance, 1979 (XVIII of 1979). \nb[20]     Offences punishable under the exit from Pakistan (Control) Ordinance, \n \n1981(XLVI of 1981). \nn[21]  Offences punishable under the Anti-Terrorism Act, 1997(XXVII of 1997) to the \n \nextent of dealing with cases which:— \n\nPage - 850             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n       \n(a) \nhave Inter-provincial scope, or \n        \n(b) \nentrusted to the Agency by the Federal Government. \nO[22]    Offences punishable under the Prevention & Control of Human Trafficking \n \nOrdinance 2002. (Repealed) \np[23] \nOffences punishable under the Pakistan Telecommunication (Re-organization) \n \nAct, 1996 (XVII of 1996) \nq[24]      Offences punishable under the National Database and Registration Authority \n \nOrdinance, 2002. \nr[25]  \nOffences Punishable under Section 36 & 37 of the Electronic Transmission \n \nOrdinance, 2002 (L1 of 2002). (Omitted)   \ns[26]     Offences punishable under the Copyright Ordinance, 1962 (XXXIV of 1962). \nt[27]     Offences punishable under the Prevention of Electronic Crimes Ordinance,2007 \n \n(LXXII of 2007). \nu[28] \nOffences punishable under the Anti-Money Laundering Ordinance,2007 \n \n(XI.V of 2007). \nv[29]     Offences punishable under the Electricity Act, 1910 (IX of 1910). \nw[30] \nOffences punishable under the Protection of Pakistan 1Act,2014 (X of 2014). \nx[31] \n---------------------------------------------------------------------------------------------------- \nl[32] \nOffences punishable under Prevention of Electric Crimes Act,2016 (XL of  2016). \ny[33] \nTransportation of Human Organs and Tissues Act,2010 (VI of 2010). \n                         \na. S.R.O. 704(I)/2004 dated 18 August,2004, [693 (2004)/Ex.Gaz.] [F.No. 4/14/2003-POLL (2)]. \nb. S.R.O. 826(I)/97 dated 20 September,1997, (No. 1/18/97-FIA.I.). \nc. S.R.O. 113(I)/2002 dated 18 February,2002, [128(2002)/Ex.Gaz.]. \nd. S.R.O. 381(I)/2012 dated 18 April,2012, [2428 (2012)/Ex.Gaz.] [No. 7/13/2012-FIA.]. \ne. S.R.O. 31 (KE)/15, dated 22 December,2014, [No.1/12/2014-FIA]. \nf. S.R.O. 620(I)/2018, dated 18 May,2018, [5925 (2018)/Ex. Gaz.] [No. 1/2/2017-FIA]. \ng. [Entry 161,162,163,164,165,165-A, 168,169 omitted by S.R.O. 702(I)2004 dated 16-08-2004 PLD 2004 \nCent.St. Sup.649 Inst. By S.R.O.1097(I)/2008, dated 24-10-2008, PLD 2004-2009 Supp. Fed. St.125]. \nh. Section 409 omitted by 702(I) 2004 dated 16-08-2004, PLD 2004 Cent St. Sup. 649 Inst. By S.R.O \n1097(I)/2008, dated 24-10-2008, PLD 2004-2009 Supp. Fed. St. 125. \ni. S.R.O. 237(I)/98 dated 10 April, 1998, [No. 1/18/97-FIA]. \nj. S.R.O. 977 (I)/2003 dated 9 October,2003, [5187 (2003)/Ex.Gaz.] [F.No. 1/18/97-FIA.I.] \nk. S.R.O. 67(KE)/2013 dated 03 September, 2013, [F.No. 1/4/2013-FIA]. \nl. S.R.O. 1047(I)/2016 dated 10 November,2016 [4012(2016)/Ex.Gaz.] [1/2/2016-(FIA).] \nm. S.R.O. 1231(I)/2012 dated 1st October, 2012, [3038 (2012)/Ex.Gaz.] [F.No. 7/13/2012-FIA.] \nn. S.R.O. 157(I)/2002 dated 19 March, 2002, [215 (2002)/Ex-Gaz.] \no. S.R.O. 741(I)/2002 dated 26 October,2002, [1249(2002)/Ex.Gaz.] [F.No. 1/18/97-FIA.I.] \np. S.R.O. 853(I)/2002 dated 28 November,2002, [1411 (2002)/Ex.Gaz.] [F.No. 1/12/2002-FIA.I] \nq. S.R.O. 549(I)/2003 dated 18 June,2003, [4897 (2003)/Ex.Gaz.] [F.No. 1/11/2002-FIA.I.] \nr. S.R.O. 1050(I)/2003 dated 15 November,2003, [F.No. 1/18/97-FIA.I.] \ns. S.R.O. 321(I)/2005 dated 19 April, 2005, [2800 (2005)/Ex.Gaz.] [F.No. 1(I)/2005-FIA.I.] \nt. S.R.O. 206(I)/2008 dated 04 March,2008 [2213 (2008)/Ex.Gaz.] \nu. S.R.O. 1097(I)/2008 dated 21 October,2008, [3120(2008)/Ex.Gaz.] [F.No. 1/154/2001/FIA] \nv. S.R.O. 1/4/2013-FIA dated 24 July,2013 [ F.No. 1/3/2013-FIA, dated 16 July,2013] \nw. S.R.O. 5(KE)/2016 dated 7 January,2016, [F.No. 1/5/2015-(FIA)] \nx. Entry No. 31 is laying vacant at present.  \ny. S.R.O. 353(I)/2017 dated 20 May, 2017 [706(2017)/Ex. Gaz.], [N. 1/2017-FIA]        \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 851 \n \n \n33.2 Setting up of Anti-Corruption Council  \n \nat the Centre to Deal with Cases of  \n \nClass I Officers \n \nIt has been decided to set-up an Anti-Corruption Council at the Centre to deal \nwith cases of corruption against Class I Officers investigated by the Special Police \nEstablishment.  The composition etc., of the Council will be as follows:- \n \n(1)  Composition.- The Council will be composed as follows:— \n \n(i) \nSecretary, Cabinet Secretariat  \nMember \n \n    \n(Establishment Division). \n \n(ii) \nSecretary, Ministry of Home   \nMember \n \n         and Kashmir Affairs  \n \n     \n(Home Affairs Division***). \n \n(iii)    Secretary, Ministry of Law   \nMember \n  \n(iv) Inspector-General, Special  \nSecretary \n \n \nPolice Establishment.  \nNote.-  (a)  The senior most of the three permanent members will act as the Chairman \nof the Council. \n \n(b)  The Council will co-opt the Secretary of the Ministry concerned, the case of \nwhose official comes up for decision. \n \n(2) \nJurisdiction.-The Council will deal with cases of corruption  against:- \n \n (i)  All Class I Officers** of the Central* Government; \n \n (ii) Officers of the Provincial Governments or of the corporate bodies and \nother organizations set-up by the Central* Government where the \nauthority competent to remove the accused from service is the President;  \n \n (iii)   Members of All Pakistan Services@ or of Central Class I@@ Services \nor holders of Class I Posts under the *Central Government who were \nat the time of the commission of the offence serving in connection \nwith the affairs of a Province. \n                         \n Federal Government. \n Officers in BPS 17 to 22. \n*** Interior Division. \n@ All Pakistan Unified Grades (APUG): Secretariat Group, Pakistan Administrative Services (PAS) and Police \nService of Pakistan . \n@@ BPS 17-22. \n\nPage - 852             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n(3) \nFunctions.- The functions of the Council will be as follows:- \n (i) \nTo permit institution of open enquiry by the Special Police \nEstablishment. \n (ii) To permit registration of a case by the Special Police Establishment, \nfor formal investigation. \n (iii)  To consider the enquiry/investigation report and recommend, as the \ncase may be, \n \n(a) \nprosecution of the accused, or \n \n(b) \ndepartmental action, or \n \n(c) \ndropping of the case, or \n \n(d) \nfurther enquiry/investigation. \n[ Note.-  \nRecommendations of the Council shall have the same sanctity and shall be \ngiven the same weight as the recommendations of the Central* Public Service \nCommission]. \n[Reference Interior Division‟s O. M. No. 1/9/67-SP (P), dated 29-6-1968]. \n \n33.3 \nCorrespondence with the F.I.A \n \nThe Federal Investigation Agency (formerly Pakistan Special Police \nEstablishment) is authorized to undertake the investigation of crime under the various \nlaws included in the Schedule to the F.I.A. Act, 1974 (VIII of 1975) (Annex) to. As such, \nall Ministries  and  Divisions including their subordinate and attached  offices, and for \nthat matter an agency or individual, can directly bring to the notice of the Circle and \nBranch Offices of the F.I.A. (located in various cities), any incidence or alleged incidence \nof a crime, under the law included in the said Schedule. However, while doing so they are \nrequested to endorse a copy of their communication to the Director General, Federal \nInvestigation Agency, to help facilitate a quick disposal of the reference. \n \n2. \nReferences regarding important matters should, however, continue to be \naddressed to the Interior Division. \n[Authority.- Interior Division‘s O.M. No.8/9/74-Admn.IV., dated 6-3-1975]. \n                         \n* Federal. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 853 \n \n \nSl.No. 34  \nNational Accountability ORDINANCE NO. XVIII OF 1999 \nAn Ordinance to provide for the setting up of a National Accountability Bureau so as to \neradicate corruption and corrupt practices and hold accountable all those persons \naccused of such practices and matters ancillary thereto; \nWHEREAS it is expedient and necessary to provide for effective measures for \nthe detection, investigation, prosecution and speedy disposal of cases involving \ncorruption, corrupt practices,1[misuse or abuse] of power 2[or authority], misappropriation of \nproperty, taking of kickbacks, commissions and for matters connected and ancillary or \nincidental thereto; \nAND WHEREAS there is an emergent need for the recovery of outstanding \namounts from those persons who have committed default in the repayment of amounts to \nBanks, Financial Institutions, 3[Governmental agencies] and other agencies; \nAND WHEREAS there is a grave and urgent need for the recovery of state \nmoney and other assets from those persons who have misappropriated or removed \nsuch 2[money or] assets through corruption, corrupt practices and misuse of power*4 or \nauthority; \n5[AND WHEREAS there is an urgent need to educate the society about the \ncauses and effects of corruption and corrupt practices and to implement policies and \nprocedures for the prevention of corruption in the society;] \n6[AND WHEREAS there is an increased international awareness that nations \nshould co-operate in combating corruption and seek, obtain or give mutual legal \nassistance in matters concerning corruption and for matters connected, ancillary or \nincidental thereto;] \nAND WHEREAS it is necessary that a National Accountability Bureau be set up \nso as to achieve the above aims; \nAND WHEREAS the National Assembly and the Senate stand suspended in \npursuance of the Proclamation of the fourteenth day of October, 1999, and the Provisional \nConstitution Order No.1 of 1999, as amended; \n                         \n The NAB Ordinance, 1999 and all rules, notifications and orders made or issued hereunder have been adapted \nand applied in the Northern Areas. See SRO-467(1)/2000, dated 28-6-2000. \n1Subs. by the National Accountability Bureau (Amdt.) ordinance. 2002(133 of 2002), s.2, for ―misuse/abuse‖. \n2Ins. ibid., \n3Subs.ibid., for ―government.‖ \n4The word and oblique ―and/‖ omitted ibid., \n5New paragraph ins. ibid., \n6New paragraph ins. by the National Accountability Bureau (Amdt.) Ordinance. 2001 (35 of 2001), s.2. \n\nPage - 854             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nAND WHEREAS the President is satisfied that circumstances \nexist which  [render] it necessary to take immediate action; \nNOW \nTHEREFORE, \nin pursuance of the aforesaid \nProclamation and Provisional Constitutional Order as well as Order No. \n9 of 1999, and in exercise of all powers enabling him in that behalf, the \nPresident of the Islamic Republic of Pakistan is pleased to make and \npromulgate the following Ordinance:- \n1.  \nThis \nOrdinance \nmay \nbe \ncalled \nthe \nNational \nAccountability 3*Ordinance, 1999 (No. XVIII of 1999). \n2.  \nThis Ordinance shall come into force at once and shall \nbe deemed to have come into force from the 1st day of January 1985. \n3. \n 4[The provisions of this Ordinance shall have effect \nnotwithstanding anything contained in any other law for the time being \nin force.] \n4.  \nIt extends to the whole of Pakistan and shall apply to all \npersons in Pakistan, 5[all citizens of Pakistan] and persons who are or \nhave been in the service of Pakistan wherever they may be, including \nareas which are part of Federally and Provincially Administered Tribal \nAreas. \n5.-(a) ―Accused‖ shall include a person in respect of whom \nthere are reasonable grounds to believe, 6[that he] is or has been \ninvolved in the commission of any offence7[triable] under this \nOrdinance 8*or is subject of an investigation 9[or] inquiry by the \nNational Accountability Bureau, or 10[any other agency authorised by \nthe National Accountability Bureau in this regard under this \nOrdinance.] \n \n \n \n                         \nSubs. by the National Accountability Bureau (Amdt.) Ordinance. 2002 ( 133 of 2002). S.2, for ―renders‖. \n2Subs. ibid., s.3, for ―Title‖. \n3The word ―Bureau‖, omitted ibid. \n4Subs. and shall be deemed always to have been so subs, by the National Accountability Bureau (Amdt.) \nOrdinance, 1999 (19 of 1999), s.2, for the original section 3, \n5Ins. by Ord. No. 133 of 2002, s, 4, \n6 Subs. ibid., s5, for ―,‖. \n7Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), S.2, \n8The word and oblique ―and/‖ omitted by ords. No. 1336 of 2002, s.5, \n9Subs. ibid., for ―i‖ \n10Subs. ibid., for ―Concerned Agency‖. \n 2 Short Title \nCommencement \nOrdinance to \nOverride  other  \nlaws \nApplication \nDefinitions: \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 855 \n \n \n(b) \n―Appropriate Government‖ means in relation to any person serving in \nconnection with the affairs of the Federation, including any person \nemployed by a corporation, body, financial institution, bank, authority \nundertaking or any other organization set up, controlled or administered by \nor under the authority of the Federal Government, [the Federal \nGovernment and in other cases,] the Provincial Government 2[or the local \ngovernment] concerned. \n(c) \n―Assets‖ means any property owned, controlled by or belonging to any \naccused, whether directly or indirectly, or held benami in the name of his \nspouse or relatives or associates, whether within or outside Pakistan 3* \nwhich 4[he] cannot reasonably account 2[for], or for which 4[he]cannot \nprove payment of full and lawful consideration. \n(d) \n―Associates‖ means— \n(i)  \nany 5[person] who is or has been managing the affairs 6[of] or \nkeeping accounts 7[for]the accused or who enjoys or has enjoyed any \nbenefit from the assets. \n \n \n8* * * \n(ii)  any association of persons, body of individuals, partnership 9[firm] or \nprivate limited10[company] within the meaning of Companies \nOrdinance 1984, of which 11[the accused] is or has been a member, \npartner or director or which 12[has] been promoted, floated, \nestablished or run by the 13[accused, whether singly or jointly, with \nother persons.] \n \n14[(iii)  a trustee of any trust declared by the accused, or of which the \naccused is also a trustee or a beneficiary; and] \n \n \n \n                         \n subs. by the National Accountability Bureau (Admt.) Ordinance, 2002 (133   of  2002), s.5 for ―or‖. \n2Ins. ibid., \n3The comma and word for ―, for‖ omitted ibid., \n4Subs. ibid., for ―they‖ \n5Subs. ibid., for ―individual‖. \n6Subs. ibid., ―for‖. \n7Subs. ibid., ―of‖. \n8The words ―referred to above‖ omitted ibid., \n9Subs. ibid., for ―firms‖. \n10Subs. ibid., for ―Companies‖. \n11Subs. ibid., ―such a person‖. \n12Subs. ibid., for ―have‖, \n13Subs. ibid., for ―same group of Persons‖. \n14Subs.ibid., for clause (iii). \n\nPage - 856             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n[(iv)  a benamidar]. \n \n2[(da) ―benamidar‖ means any person who ostensibly holds or is in \npossession or custody of any property of an accused on his behalf for \nthe benefit and enjoyment of the accused;] \n(e) \n―Chairman National Accountability Bureau‖ means a person who is \nappointed as such by the President 3*** of Pakistan as mentioned in \nsection 6 (b) hereafter; \n(f)        ‖Code‖ means the Code of Criminal Procedure, 1898; \n \n4[(fa) ―Conciliation Committee‖ means the Conciliation Committee \nconstituted under section 25A;] \n \n5[(g) ―Court‖ means an Accountability Court which shall consist of a \nJudge who shall be appointed by the President of Pakistan, in \nconsultation with the Chief Justice of the High Court 6[of the \nProvince] concerned, 7 *** on such terms and conditions as may be \ndetermined by the President;] \n \n8[(h) ―Judge‖ means a Judge of a Court who shall be a serving District \nand Sessions Judge qualified to be appointed as Judge of the High \nCourt and includes a Judge, whether serving or retired District and \nSessions Judge, who was appointed Judge of a Court before the \ncommencement of the National Accountability Bureau (Amendment) \nOrdinance, 2001;] \n \n9[(j) ‖Deputy Chairman National Accountability Bureau‖ means the \nperson \nappointed \nas \nDeputy \nChairman \nof \nthe \nNational \nAccountability Bureau by the President;] \n(k) \n―National Accountability Bureau‖ means the Bureau set up and \nnotified under this Ordinance, (hereinafter 10[referred to] as NAB); \n \n                         \n Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of  2002), s.5, for ―clause (iv)‖. \n2New clause (da) ins.ibid., \n3The words ―of the Islamic Republic of Pakistan‖ omitted ibid., \n4New clause (fa) ins. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s.2. \n5Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001)s.3, for clause (g) which \nwas previously amended by  Ord. No. 24 of 2000, s.2, for original cl. (g). \n6Ins by Ord. No. 133 of 2002, s.5. \n7Certain words omitted ibid., \n8Subs. by Ord. No. 35 of 2001, S.3, for clause (h). \n9Subs. by Ord. No. 133 of 2002, s.5, for clause (j), which was previously amended by Ord. No. 24 of 2000, s. \n2, for ―Chief Executive‖. \n10Subs. ibid., ―known‖. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 857 \n \n \n(l) \n‖Freezing‖ includes attachment, sealing, [prohibiting], holding, \ncontrolling 2* or managing any property either through a Receiver or \notherwise as may be directed by the 3* Court or Chairman NAB, and \nin case it is deemed necessary the disposal thereof, by sale through \nauction or negotiation subject to confirmation by the Court or by \nChairman 4[NAB] as the case maybe after public notice. \n(m) ―Holder of public office‖ means a person who- \n(i) \nhas been President of Pakistan or the Governor of a Province.  \n(ii)     is, or has been the Prime Minister, Chairman Senate, Speaker of \nthe National Assembly, Deputy Speaker National Assembly, \nFederal Minister, Minister of State, Attorney General and other \nLaw Officer appointed under the Central Law Officers Ordinance, \n1970 (VII of 1970), Advisor to the Prime Minister, Special \nAssistant to the Prime Minister, Federal Parliamentary Secretary, \nMember \nof \nParliament, \nAuditor \nGeneral, \nPolitical \nSecretary, 5** Consultant to the Prime Minister and holds or has \nheld a post or office with the rank or status of a Federal Minister or \nMinister of State;  \n(iii)    is, or has been, the Chief Minister, Speaker Provincial Assembly, \nDeputy Speaker Provincial Assembly, Provincial Minister, \nAdvisor to the Chief Minister, Special Assistant to the Chief \nMinister, Provincial Parliamentary Secretary, Member of the \nProvincial Assembly, Advocate General including Additional \nAdvocate General and Assistant Advocate General, Political \nSecretary, 5** Consultant to the Chief Minister and who holds or \nhas held a post or office with the rank or status of a Provincial \nMinister; \n(iv)   is holding, or has held, an office or post in the service of Pakistan, \nor any service in connection with the affairs of the Federation, or  \nof a Province, or of a local council constituted under any Federal \nor \n \n \n                         \n subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), 5 for ―prohibition‖. \n2The word and oblique ―and/‖ omitted ibid., \n3Omitted by the National Accountability Bureau (Amdt.) Ordinance , 2000 (4 of 2000), s.2. \n4Subs. by Ord. No. 133 of 2002, s.5  for ―National Accountability Bureau‖. \n5The words ―Advisor or‖ omitted ibid., \nVII of \n1970 \n \n\nPage - 858             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nProvincial law relating to the constitution of local councils [co-\noperative societies] or in the management of corporations, banks, \nfinancial institutions, 2** firms, concerns, undertakings or any \nother institution or organization established, controlled or \nadministered by or under the Federal Government or a Provincial \nGovernment, other than a person who is a member of any of the \narmed forces of Pakistan, 3***except a person who is, or has been \na member of the said forces and is holding, or has held, a post or \noffice in any public corporation, bank, financial institution, \nundertaking or other organization established, controlled or \nadministered by or under the Federal Government or a Provincial \nGovernment 4[or notwithstanding anything contained in the \nPakistan Army Act, 1952 (XXXIX of 1952), or any other law for \nthe time being in force, a person who is a civilian employee of the \nArmed Forces of Pakistan;] \n(v) \n5** has been, the Chairman or Vice Chairman of a zila council, a \nmunicipal committee, a municipal corporation or a metropolitan \ncorporation constituted under any Federal or Provincial law \nrelating to local councils; and \n          ―Explanation‖ For the purpose of this sub-clause the \nexpressions ―Chairman‖ and ―Vice Chairman‖ shall include \n―Mayor‖ and ―Deputy Mayor‖ as the case may be, and the \nrespective councilors therein. \n \n6[(va) \nis or has been a District Nazim or Naib Nazim, Tehsil Nazim \nor Naib Nazim or Union Nazim or Naib Nazim;] \n \n(vi) \n7***has served in and retired or resigned from or has been \ndischarged or dismissed from the Armed Forces of Pakistan; \n \n \n \n \n \n \n                         \n Ins. by the National Accountability Bureau (Admt.) Ordinance, 2002 (133 of 2002),s.5. \n2The words ―co-operative societies‖ omitted ibid., which was previously amended by Ord. No. 35 of 2001, s,3. \n3Omittted by the National Accountability Bureau (Admt.) Ordinance, 2001(35 of 2001),s,3. \n4Ins. by Ord. No. 133 of 2002, s, 5. \n5The words ―is, or ―omitted ibid., \n6New sub-clause (va) ins, ibid., \n7Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s.2. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 859 \n \n \n(n) \n―Offence‖ means the offences of corruption and corrupt practices  \n[and other offences] as defined in this Ordinance and includes 2[the \noffences] specified in the Schedule to this Ordinance. \n(o) \n―PERSON‖ 3[,unless the context otherwise so requires], includes in \nthe case of a 4[company or a body corporate], the sponsors, \nChairman, Chief Executive, Managing Director, elected Directors, \nby whatever name called, and guarantors of the company 1[or body \ncorporate] or any one exercising direction or control of the affairs of \nsuch 4[company or a body corporate]3***;and in the case of any \nfirm, partnership or sole proprietorship, the partners, proprietor or \nany person having 1[any] interest in the said firm, partnership or \nproprietorship concern or direction or control thereof; \n(p) \n―Property‖ includes any or all movable and immovable properties \nsituated within or outside Pakistan;  5* \n(q) \n―Government \nProperty‖ means 6[property] belonging \nto \nthe \nGovernment and includes gifts, donations, financial assistance, \ngrants, aid received or collected in whatever name or for whatever \npurpose 7[by a holder of public office during the tenure of office; \nand] \n8(r) \n―Willful default‖ a person 9[or a holder of public office] is said to \ncommit an offence of willful default under this Ordinance if he does \nnot pay 3[, or continues not to pay,] or return or repay the \namount 9[due from him] to any bank, financial institution, \ncooperative society,10** Government department , statutory body or \nan authority established or controlled by a Government on the date \nthat it became due 9[as per agreement containing the obligation to \npay, return or repay or] \n \n                         \n Ins. by the National Accountability Bureau (Admt.) Ordinance, 2002 (133 of 2002), s. 5. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.3 for ―those offences \nas‖. \n3Ins. and omitted by the National Accountability Bureau (second Amdt.)Ordinance, 2000 (24 of 2000). s.2. \n4Subs. by Ord. No. 133 of 2002, s.5, for ―Corporate body‖. \n5The word ―and‖ omitted ibid., \n6Subs. ibid.,s.k, for ‗both movable and immovable properties. \n7Subs. ibid., for ―during the tenure of office‖. \n8New clause (r) added by the National Accountability Bureau (amdt.) Ordinance 2000 (4 of 2000), s.2. \n9Ins. by Ord. No. 133 of 2002,s.5. \n10The words ―or a‖ omitted ibid., s.5. \n\nPage - 860             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \naccording to the laws, rules, regulations, instructions, issued or \nnotified by [the State Bank of Pakistan, or the bank,] financial \ninstitution, \ncooperative \nsociety, \nGovernment \nDepartment2[,] \nstatutory body or an authority established or controlled by a \nGovernment, as the case may be, and a 3[thirty days notice has been \ngiven to 4[such person or holder of public office.]]: \nProvided that it is not willful default under this Ordinance \nif 5[such person or holder of public office] was unable to pay, return \nor repay the amount as aforesaid on account of any willful breach of \nagreement or obligation or failure to perform statutory duty on the \npart of any bank, financial institution, cooperative society 2[,] or a \nGovernment \ndepartment 2[,]statutory \nbody \nor \nan \nauthority \nestablished or controlled by Government 6[:] \n6[Provided further that in the case of default concerning a bank \nor a financial institution a seven days notice has also been given \nto 4[such person or holder of public office] by the Governor, State \nBank of Pakistan: \n Provided further that 7[the] aforesaid thirty days or seven days \nnotice shall not apply to cases pending trial at the time of promulgation \non of the National Accountability Bureau (Amendment) Ordinance, \n2001]. \n9[5A.   (1) A Judge of a Court who is a serving District and \nSessions Judge shall hold office for a period of three years from the \ndate of his initial appointment as such Judge. \n(2) \nAn incumbent Judge who on the 24th April, 2001, is not \na serving District and Sessions Judge and has exercised option to \nserve as a Judge shall continue for a period of three years from the \ndate of his initial appointment as such Judge. \n \n \n                         \n Subs. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s.2. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (113 of 2002), s.5, for ―or a‖. \n3Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. .3, for ―certain words‖. \n4Subs by Ord. No. 133 of 2002, s.5, for ‗the defaulter‖. \n5Subs. ibid., for ―the accused‖. \n6Subs. and added by Ord. No. 35 of 2001, s.3. \n7Ins. by Ord. No. 133 of 2002, s.3. \n8The word ―etc‖ omitted ibid., s.6. \n9New sections 5A and 5B ins. by Ord. No. 35 of 2001. s.4 \nTenure 8*  \nof a Judge \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 861 \n \n \n(3) \nAn incumbent Judge who is a serving District and \nSessions Judge and retires while serving as such Judge shall, subject \nto his option, continue for a period of three years from the date of his \ninitial appointment as such Judge. \n(4) \nA Judge shall not be removed or transferred from his \noffice before the completion of the term  [with] his office without \nconsultation of the Chief Justice of the High Court concerned. \n5B.  Where a serving District and Sessions Judge retires \nwhile serving as a Judge of a Court, he shall be entitled to such \npension as would have been admissible to him in his service as \nDistrict and Sessions Judge, had he not been appointed as Judge of a \nCourt, his service as a Judge of a Court being treated as service for \nthe purpose of calculating that pension. \n6. (a)  \nThere shall be constituted a National Accountability \nBureau for the whole of Pakistan. \n   2[(b)  Chairman, National Accountability Bureau: \n(i)     There shall be a Chairman NAB to be appointed by \nthe President in consultation with the 3[Leader of \nthe House and the Leader of the Opposition in the \nNational Assembly] for a 4[non-extendable] period \nof 5[four] years on such terms and conditions as \nmay be determined by the President and shall not \nbe removed except on the grounds of removal of \nJudge of Supreme Court of Pakistan 6[:] \n7[Provided that the present incumbent of the \noffice of Chairman, NAB, shall complete the \nperiod of four years from the date of his initial \nappointment.]. \n(ii) \nThe Chairman NAB may, in writing under his \nhand, addressed to the President, resign his office. \n 8[(ba) \nA person shall not be appointed as Chairman NAB \nunless he— \n                         \n Subs. by the National Accountability Bureau (Admt.) Ordinance, 2002 (133 of 2002), s.6, for ―of‖. \n2Subs. by the National Accountability Bureau (Admt.) Ordinance 2001 (35 of 2001), s.5. for sub-   section (b), \nwhich was previously amended by various enactments. \n3Subs. by Ords. No. 133 of 2002, s. 7. for ―Chief Justice of Pakistan‖. \n4 Ins. ibid., \n5Subs. ibid., for ―three‖. \n6Subs. ibid., for full stop. \n7New proviso added ibid., \n8New sub-section (ba) added ibid., \nPensionery benefits to \nserving District and \nSessions Judge retiring \nwhile serving as Judge \nof a Court \nNational Accountability \nBureau \n \n\nPage - 862             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(i) is a retired Chief Justice or a Judge of the \nSupreme Court  or a Chief Justice of a High \nCourt, or \n(ii) is a retired officer of the Armed Forces of \nPakistan equivalent to the rank of a Lieutenant \nGeneral; or \n(iii)    is a retired Federal Government Officer in  \nBPS-22 or equivalent]. \n(c) \nActing \nChairman, \nNational \nAccountability \nBureau: As and when the Chairman NAB is absent or unable to \nperform the functions of his office due to any reason whatsoever, the \nDeputy Chairman [NAB,] will act as the Chairman NAB, and in \ncase the Deputy Chairman 1[NAB,] is absent or unable to perform \nthe functions of the office, 2[any officer of the NAB] duly authorized \nby the Chairman NAB, to act as Chairman NAB, 3[shall] act as the \nChairman NAB. \n7.   (a) There shall be a Deputy Chairman NAB appointed by \nthe 4[President] in consultation with the Chairman NAB. The Deputy \nChairman  1[NAB] shall assist the Chairman 1[NAB] in the performance \nof his duties and 1[shall] carry out such functions as may be directed \nby the Chairman1[NAB].  \n5[(aa)   A person shall not be appointed as Deputy Chairman \nNAB unless he— \n(i) \nis or has been an officer of the Armed Forces of \nPakistan equivalent to the rank of a Major General; or \n(ii)  is or has been a Federal Government officer in  \nBPS-21 or equivalent;] \n6[(b)      The Deputy Chairman 1[NAB] shall hold office for \na 1[non-extendable] period of three years and shall not be removed \nexcept on the ground of misconduct as defined in sub-rule (4) of rule 2 of \nthe Government Servants (Efficiency & Discipline) Rules, 1973.] \n                         \nIns. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), ss. 7, 8 and 9. \n2Subs. ibid., s.7, for “any other person”. \n3Subs. ibid., for “ to”. \n4Subs. by the National Accountability Bureau (Admt.) Ordinance,  2000 (4 of 2000), s. 4 for “Chief \nExecutive”. \n5New sub-section (aa) ins. by Ord. No. 133 of 2002, s.8. \n6Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), for sub-\nsection (b). \nNow Civil Servants (Efficiency & Discipline) Rules, 2020. \nDeputy \nChairman \nNational \nAccountability \nBureau \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 863 \n \n \nProsecutor  \nGeneral \nAccountability \n8.  [(a) (i) The President of Pakistan, in consultation with \nthe 2***Chairman NAB, may appoint any person, who is qualified to  be \nappointed as a Judge of the Supreme Court, as Prosecutor General \nAccountability. \n \n(ii)     The \nProsecutor \nGeneral \nAccountability \nshall \nhold \nindependent office on whole time basis and shall not hold \nany other office concurrently. \n(iii)    The Prosecutor General Accountability shall hold office for \na 3[non-extendable] period of three years. \n(iv)  The Prosecutor General Accountability shall not be \nremoved from office except on the grounds of removal of a \nJudge of Supreme Court of Pakistan. \n(v)    The Prosecutor General Accountability may, by writing \nunder his hand addressed to the President of Pakistan, \nresign his office.] \n \n(b) \nThe Prosecutor General 3[Accountability] shall give advice \nto the Chairman NAB upon such legal matters and perform such other \nduties of a legal character as may be referred or assigned to him by the \nChairman NAB and in the performance of his duties, he shall have the right of \naudience in all 4[Courts established under this Ordinance and all other \nCourts 3[including the Supreme Court and a High Court] and Tribunals]. \n \n5[(c)    The Prosecutor General Accountability, with the approval \nof Chairman NAB 6***, may appoint Special Prosecutors to conduct \nprosecution of cases and to appoint advocates to institute or defend cases, \nappeals, petitions, applications and all other matters before any court 7[or \ntribunal including the High Courts and Supreme Court in matters arising \nout of or relating to proceedings under this Ordinance.] \n \n \n \n \n \n \n                         \n Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.7, for ―sub-section (a)‘. \n2The words ―Chief Justice of Pakistan and‖ omitted by the National Accountability Bureau (Amdt.) Ordinance, \n2002 (133 of 2002) s. 9. \n3Ins. ibid., ss. 8 and 9. \n4Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s.5, for certain words. \n5Subs. by Ord. No. 35 of 2001, s.7, sub-section (c). \n6The certain words omitted by Ord. No. 133 of 2002, s.9. \n7Ins. ibid., \n\nPage - 864             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n (d)   In case the Prosecutor General Accountability is absent \nor unable to perform the functions of his office due to any reason \nwhatsoever, any other Law Officer of the NAB, duly authorised by \nthe Chairman NAB, shall act as the Prosecutor General Accountability.]   \n9.  (a)  A holder of a public office, or any other person, is said \nto commit or to have committed the offence of corruption and \ncorrupt practices—  \n(i) \nif he accepts or obtains from any person or offers any \ngratification \ndirectly \nor \nindirectly, \nother \nthan \nlegal \nremuneration, as a motive or reward such as is specified in \nsection 161 of the Pakistan Penal Code (Act XLV of 1860) for \ndoing or for-bearing to do any official act, or for showing or \nfor-bearing to show, in the exercise of his official functions, \nfavour or disfavour to any person, or for rendering or \nattempting to render any service or disservice to any person; or \n(ii)  if he accepts or obtains or offers any valuable thing without \nconsideration, or for a consideration which he knows to be \ninadequate, from any person whom he knows to have been, or \nlikely to be, concerned in any proceeding or business transacted or \nabout to be transacted by him, or having any connection with his \nofficial functions or 2[from] any person whom he knows to be \ninterested in or related to the person so concerned; or \n(iii)  if he dishonestly or fraudulently misappropriates or otherwise \nconverts for his own use, or for the use of any other person, \nany property entrusted to him, or under his control, or willfully \nallows any other person so to do; or \n(iv) if he by corrupt, dishonest, or illegal means, obtains or seeks to \nobtain for himself, or for his spouse 3* or dependents or any \nother person, any property, valuable thing, or pecuniary \nadvantage; or \n(v)  if he or any of his dependents or benamidar owns, possesses, \nor has 4[acquired] right or title in any 5[―assets or holds \nirrevocable power of attorney in respect of any assets] or \n \n                         \n New Sub-section (d) ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s.9. \n2Subs. ibid., s.10, for ―from‖. \n3The word and oblique ‗and/‖ omitted ibid., \n4Subs. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s.4. \n5Subs. by Ord. No. 133 of 2002, s. 10 for ―movable or immovable property‖. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 865 \n \n \npecuniary resources disproportionate to his known sources of \nincome, which he cannot [reasonably] account for 2[or maintains a \nstandard of living beyond that which is commensurate with his \nsources of income]; or \n \n(vi) 2[if he misuses his authority so as to gain any benefit or favour \nfor himself or any other person, or 3[renders or attempts to \nrender] 4[or willfully fails to exercise his authority to prevent \nthe grant, or rendition of any undue benefit or favour which he \ncould have prevented by exercising his authority]; \n \n(vii) if he has issued any directive, policy, or any SRO (Statutory \nRegulatory Order) or any other order which grants or 5[attempts \nto grant] any 6[undue] concession or benefit in any taxation matter \nor law or otherwise so as to benefit himself or any relative or \nassociate or a benamidar 1[or any other person] 7 \n \n8[(viii) if he commits an offence of willful default, 9{; or }] \n \n10[(ix) if he commits the offence of cheating as defined in section 415 \nof the Pakistan Penal Code, 1860 (Act XLV of 1860), and \nthereby dishonestly induces members of the public at large to \ndeliver any property including money or valuable security to \nany person; or \n \n(x) if he commits the offence of criminal breach of trust as defined \nin section 405 of the Pakistan Penal Code, 1860 (Act XLV of \n1860) with regard to any property including money or valuable \nsecurity entrusted to him by members of the public at large; \n \n \n                         \n Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 10, for ―reasonable‖. \n2Ins. ibid., \n3Subs. ibid., for ―to render or attempt to do so‖. \n4Added by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of  2000), s. 4. \n5Subs. by Ord. No. 133 of 2002, s. 10, for ―enables‖. \n6Ins. by ord. No. 24 of 2000, s.4. \n7Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2000), s. 6. for full stop. \n8Added, ibid., \n9Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 8, for full stop. \n10Subs by Ord. No. 133 of 2002, s. 10, for ―clause (ix)‖. \n\nPage - 866             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n(xi) if he, in his capacity as a banker, merchant, factor, broker, \nattorney or agent, commits criminal breach of trust as provided \nin section 409 of the Pakistan Penal Code, 1860 (Act XLV of \n1860) in respect of property entrusted to him or over which he \nhas dominion; and \n \n(xii) if he aids, assists, abets, attempts or acts in conspiracy with a \nperson or a holder of public office accused of an offence as \nprovided in clauses (i) to (xi).]; and \n(b)     All offences under this Ordinance shall be non-boilable \nand, notwithstanding anything contained in section [426, 491,] 497, \n498 and 561 A or any other provision of the Code, or any other law \nfor the time being in force no Court 2*** shall have jurisdiction to \ngrant bail to any person accused of any offence under this \nOrdinance. \n3[(c)     If after completing the investigation of an offence \nagainst a holder of public office or any other person, the Chairman \nNAB is satisfied that no prima facie case is made out against him \nand the case may be closed, the Chairman NAB shall refer the matter \nto a Court for approval and for the release of the accused, if in custody.] \n4*         *          *          *          *          *          * \n10. (a) 5[A holder of public office, or any other person who \ncommits the offence of corruption and corrupt practices shall be \npunishable with 6[rigorous] imprisonment for a term which may \nextend to 14 years 7[and with fine] and such of the assets \nand 8[pecuniary resources] of such9[holder of public office or \nperson, as are] found to be disproportionate to the known sources of \nhis income or which 10[are] acquired by money obtained through \ncorruption and corrupt  practices whether in his name or in the name \n                         \n Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 6. \n2Added ibid., \n3Subs. ibid., for ―sub-section (b)‖. \n4Subs. ibid., s. 12, for ―a person‖. \n5The certain words omitted ibid., s. 12. \n6Subs. ibid., for certain words. \n7Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 7. \n8Subs. by Ord. No. 133 of 2002, s. 13, for ―a person‖. \n9The words and  comma ―movable or immovable‖ omitted ibid., \n10Subs. ibid., for ―person which is,‖. \nPunishment for \ncorruption and \ncorrupt practices \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 867 \n \n \nof any of his dependents, or benamidars shall be *** forfeited to the \nappropriate Government 2[, or the concerned bank or financial \ninstitution as the case may be.] \n3[(b) \nThe offences specified in the Schedule to this \nOrdinance shall be punishable in the manner specified therein. \n \n(c)   The Federal Government may, by notification in the \nofficial Gazette, amend the Schedule so as to add any entry thereto \nor modify or omit any entry therein. \n11.    Where 4[an accused] found guilty of an offence is \nsentenced to pay a fine, 5* * * the amount of the fine shall in no case \nbe less than the gain derived by the accused or any relative or \nassociate 6[by the commission of the offence.].  \n12.  (a) The Chairman NAB or the Court trying 8[an \naccused] for any offence as specified under this Ordinance, may, at \nany time, if there 8*** appear reasonable grounds for believing that \nthe accused has committed such an offence, order the freezing of his \nproperty, 9*** or part thereof, whether in his possession or in the \npossession of any relative, associate or person on his behalf. \n(b) \n If the property ordered to be frozen under sub-section (a) is \na debt or other movable property, the freezing may be made: \n(i) \n by seizure; or \n(ii)    by appointment of receiver; or \n(iii)   by prohibiting the delivery of such property to the \naccused or to anyone on his  behalf; or \n(iv)    by all or any of such or other methods as the Court or the \nChairman NAB as the case may be, deem fit. \n(c) \nIf the property ordered to be frozen is immovable, the \nfreezing shall, in the case of land paying revenue, be made through the \nCollector of the district in which the land is situated, and in all other \ncases— \n                         \nThe words ―liable to be‖ omitted by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 11. \n2Added ibid., \n3Subs. ibid., for ‗sub-section (b).‖ \n4Subs. ibid., s. 12, for ―a person‖. \n5The certain words omitted ibid., s. 12. \n6Subs. ibid., for certain words. \n7Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000(4 of 2000), s. 7. \n8Subs. by Ord. No. 133 of 2002, s. 13, for ―a person‖. \n9The words and comma ―movable or immovable‖, omitted ibid., \nImposition  \nof fine \n \nPower 7*** to \nfreeze  \nproperty: \n\nPage - 868             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(i) \nby taking possession; or \n(ii) \nby appointment of receiver; or \n(iii) by prohibiting the payment of rent or delivery of property \n to the accused or to any other person on his behalf; or \n(iv) by all or any of such methods as the Chairman NAB or \nthe Court may deem fit: \nProvided that any order of seizure, freezing, \nattachment or any prohibitory order mentioned above by \nthe Chairman NAB, shall remain in force for a period \nnot exceeding  [fifteen] days unless confirmed by the 2* \nCourt, where the Reference under this Ordinance shall \nbe sent by 3[the Chairman] NAB: \nProvided further that notwithstanding 4[anything to \nthe \ncontrary \ncontained \nherein,]  that \nthe \norder \nof 3[Chairman] NAB or the Court shall be effective from \nthe time of passing thereof or proclamation thereof in a \nnewspaper, widely circulated and dispatch at the last \nknown address of the accused 5[either by registered post \nA.D. or courier service or 6* * * electronic media as \nthe 7[Court] may deem proper having regard to the facts \nand circumstances of the case.]  \n(d)     If the property ordered to be frozen consists of livestock \nor is of a perishable nature, the Chairman NAB, or the Court may, if it \ndeems proper and expedient, order the immediate sale thereof and the \nproceeds of the sale may be deposited with the Chairman NAB or the \nCourt, or as either may direct as appropriate. \n(e)     The powers, duties, and liabilities of a receiver, if any, \nappointed under this section shall be the same as those of a receiver \nappointed under Order-XL of the Code of Civil Procedure, 1908 \n(Act V of 1908). \n \n                         \n Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.9, for ―30‖. \n2The word ―Accountability‖ omitted by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of \n2002), s. 13. \n3Ins. ibid., \n4Subs. ibid., for ―that‖. \n5Added by the National Accountability Bureau  (Second Amdt.) Ordinance, 2000 (24 of 2000), s.5. \n6The words ―any other mode of‖ omitted by Ord. No. 133 of 2002. \n7Subs. ibid., for ―court‖. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 869 \n \n \n[(f)      The order of freezing mentioned in sub-sections ‗a‘ to \n‗e‘ shall remain operative until the final disposal of the case by the \nCourt, and in the event of the acquittal of the accused, shall continue \nto remain operative for a period of ten days after receipt of certified copy \nof the order of acquittal 2[or release] by NAB, whereafter it shall be \nsubject to an order by the court in which an appeal, if any, is filed. \n13.   (a)   Notwithstanding the provisions of any law for the \ntime  being in force, the 3* Court shall have exclusive jurisdiction to \nentertain and  adjudicate upon all claims or objections against the \nfreezing of any property under section 12 above. Such claims or \nobjections shall be made before the 3* Court within 14 days from the \ndate of the order freezing such property. \n(b)   The Court may for sufficient cause extend the time for \nfiling such claims or objections for a period not exceeding additional \n14 days. \n4[(c)  The accused or any other aggrieved party, whose claim \nor objection against freezing of property has been dismissed by the \nCourt, may, within ten days file an appeal against such order before \nthe High Court]. \n14.  (a) Where in any trial of 5[an offence under clauses (i), (ii), \n(iii) and (iv) of sub-section (a) of section 9] it is proved that an accused \nperson has  accepted or obtained, or has agreed to accept or attempted to \nobtain, for himself or for any other person any gratification, other than \nlegal remuneration, or any valuable thing, or any pecuniary advantage \nfrom a person or any agent of a person, for any favour shown or \npromised to be shown by the accused, it shall be presumed, unless the \ncontrary is proved, that he accepted or obtained, or agreed to  accept or \nattempted to obtain, that gratification or that valuable thing or pecuniary \nadvantage for, himself or some other person, as the case may be, as a \nmotive or a reward such as is specified in section 161 to 163 of the \nPakistan Penal Code, 1860 (Act XLV of 1860), or, as the case may be, \nwithout consideration, or for a consideration which he, believed to be \ninadequate. \n(b)     Where in any trial of an offence punishable under-section \n165A of the Pakistan Penal Code, 1860 (Act XLV of 1860) it is proved \nthat any gratification, other than legal remuneration or any valuable thing \n                         \n Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 9. for sub-section (f). \n2Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 13. \n3The word ―Accountability‖ omitted ibid., s. 14. \n4Subs. by Ord. No. 35 of 2001, s. 10, for sub-section (c), which was previously amended by Ord. No. 4 of \n2000, s.8 \n5Subs. by Ord. No. 133 of 2002, s. 15, for certain words. \nClaim or  \nobjection  \nagainst  \nfreezing. \n \nPresumption \nagainst \naccused \naccepting \nillegal \ngratification. \n \n\nPage - 870             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nhas been given, or offered to be given, or attempted to be given, by \nany accused person, it shall be presumed, unless the contrary is \nproved, that he gave or offered to give, or attempted, to give, that \ngratification, or that valuable thing, as the case may be, as a motive or a \nreward such as is specified in section 161 to 163 of the said Code; or, as \nthe case may, be without consideration or for a consideration which he \nbelieved to be inadequate. \n(c) \nIn any trial of an offence punishable under [―clause (v) \nof sub-section (a) of section 9 of‖] this Ordinance, the fact that the \naccused person or any other person on his behalf, is in possession, \nfor which the accused person cannot satisfactorily account, \nof 2[assets] or pecuniary resources disproportionate to his known \nsource of income, or that such person has, at or about the time of the \ncommission of the, offence with which he is charged, obtained an \naccretion to his pecuniary resources or property for which he cannot \nsatisfactorily account the Court shall presume, unless the contrary is \nproved, that the accused person is guilty of the offence of corruption \nand 3* corrupt practices and his conviction 4[therefore] shall not be \ninvalid by reason only that it is based solely on such a presumption. \n5[ (d)    6[In any trial] of an offence under 7[clauses (vi) and \n(vii) of section 9], the burden of proof that he used his authority, or \nissued any directive, or authorised the issuance of any policy or \nstatutory rule or order (SRO), or made any grant or allowed any \nconcession, in the public interest, fairly, justly, and for the \nadvancement of the purpose of the enactment under which the \nauthority was used, directive or policy or rule or order was issued or \ngrant was made or concession was allowed shall lie on 8[the \naccused], and in the absence of such proof the accused shall be \nguilty of the offence, and his conviction shall not be invalid by the \nreason that it is based solely on such presumption:] \n9[Provided that the prosecution shall first make out a \nreasonable case against the accused charged under clause (vi) or \nclause (vii) of sub-section (a) of section 9.] \n                         \n Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 15. \n2Subs. ibid, for ―Property‖. \n3The oblique and word ―or‖ omitted ibid: \n4Subs. ibid., for ‗therefore‖. \n5New sub-section (d) added by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s.9. \n6Subs. by Ord. No. 133 of 2002, s.14, for ―where a person is accused‖. \n7Subs. ibid., for certain words. \n8Subs ibid., for ―him‖ \n9Subs. and added by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 11. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 871 \n \n \n15. 2[(a) Where an accused person is convicted of 3[an offence \nunder section 9 of this Ordinance] he shall forthwith cease to hold public \noffice, if any, held by him and further he shall stand disqualified for a \nperiod of ten years, to be reckoned from the date he is released after \nserving the sentence, for seeking or from being elected, chosen, \nappointed or nominated as a member or representative of any public \nbody or any statutory or local authority or in service of Pakistan or of any \nProvince: \nProvided that any accused person who has availed the benefit \nof 4[sub-section (b) of section] 25 shall also be deemed to have been \nconvicted for an offence under this Ordinance, and shall forthwith cease \nto hold public office, if any, held by him and further he shall stand \ndisqualified for a period of ten years, to be reckoned from the date he has \ndischarged his liabilities relating to the matter or transaction in issue, for \nseeking or from being elected, chosen, appointed or nominated as a \nmember or representative of any public body or any statutory or local \nauthority or in service of Pakistan or of any Province.] \n(b)    Any person convicted of an offence 5[under section 9 of this \nOrdinance] shall not be allowed to apply for or be granted or allowed any \nfinancial facilities in the form of any loan or advances 6[or other financial \naccommodation by] any bank or financial institution 7[owned or \ncontrolled by the Government] for a period of 10 years from the date of \nconviction. \n16.  8[(a) Notwithstanding anything contained in any other law for \nthe time being in force an accused shall be prosecuted for an offence \nunder this Ordinance in the Court and the case shall be heard from day to \nday and shall be disposed of within thirty days.] \n9[(b)  The Court shall sit at such place or places as the 10[Federal] \nGovernment may, by order, specify in this behalf.] \n11[(c)  Where more Courts than one have been established at a \nplace, the Chief Justice of the High court of the Province concerned \nshall designate a Judge of any such Court to be an Administrative \nJudge and a case triable under this Ordinance shall be filed before \nthe 12[Court] of the Administrative Judge who may either try the case \n                         \n Added by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 10. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 Ord. No. (35 of 2001), s. 12, for sub-section (a). \n3Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 16 for certain words. \n4Subs. ibid., s. 16, for ―section‖. \n5Subs. ibid for certain words. \n6Subs. by the National Accountability Bureau (Second Amdt.)Ordinance, 2000 (24of 2000),s.6,for ―from‖. \n7Subs. ibid., for ―in the public sector‖. \n8Subs. ibid., s.17 for ―sub-section (a)‖ which was previously amended by Ord. No. 4 of  2000, s.11 \n9Subs. by Ord. No. 4 of 2000 s. 11 for the original sub-section (b). \n10Ins. by Ord. No. 4 of 2002, s. 17. \n11Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.13, for sub-section (c). \n12 Sub. By ord. No. 133 of 2002, s. 17, for ―Court‖. \nDisqualification to \ncontest elections1 \n[or to hold public \noffice.] \n \nTrial of Offences \n\nPage - 872             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nhimself or, assign it for trial by any other court established at that \nplace at any time prior to the framing of the charge.] \n[(cc) In respect of a case assigned to a Court under sub section \n(c), all orders made or proceedings taken before the assignment shall be \ndeemed to have been made or taken by the court to which the case has \nbeen assigned] \n(d)      Notwithstanding anything contained in this section, if in \nrespect of any case relating to an offence triable under this Ordinance, the \nChairman NAB, having regard to the facts and circumstances of the case \nmay file a reference before any  2*  Court established anywhere in \nPakistan, and such Court shall have the jurisdiction to try the same:] \n3[16A.  (a) 1Notwithstanding anything contained in any other law \nfor the time being in force, the Chairman NAB may apply to any court of \nlaw or tribunal that any case involving 4[any] offence under this \nOrdinance pending before such court or tribunal shall be transferred to a \nCourt established under this Ordinance, then such other Court or \nTribunal shall transfer the said case to any Court established under this \nOrdinance and it shall 5[be deemed to be a reference under section 18 of \nthe Ordinance, and it shall] not be necessary for the Court to recall any \nwitness or again to record any evidence that may have been recorded.  \n6[(b)  2In respect of any case pending before a Court, \n 5[if] Prosecutor General Accountability or any Special Prosecutor \nauthorised by him in this behalf, having regard to the facts and \ncircumstances of the case and in the interest of justice and for the \nprotection and safety of witnesses, considers it necessary that such case is \ntransferred for trial, he may apply, for the transfer of the case from any \nsuch Court in one Province to a Court in another Province or from \none7[Court] in a Province to another Court in the same Province; \n(i) \nto the Supreme Court of Pakistan in case the transfer is intended \nfrom a Court in a Province to a Court in another Province; and \n(ii)     to the High Court of the Province in case the transfer is intended \nfrom one Court in a Province to another Court in the same \nProvince; \nand the Supreme Court or the High Court, as the case may be, if it \n                         \n New sub-section (cc0. ins. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001) s. 13. \n2The word ―Accountability‖. Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of \n2002) s.17. \n3New section 16A added by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 12. \n4Subs. by Ord. No. 133 of 2002, s. 18. for ‗a Schedule‖. \n5Ins. ibid. \n6Subs. by Ord. No. 35 of 2001, s. 14 for sub-section (b). \n7Subs. by Ord. No. 133 of 2002, s. 18. for ―court‖ \nTransfer of \nCases \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 873 \n \n \nis in the interest of justice, transfer the case from one [court] to \nanother 1[court] and the case so transferred shall be tried under this \nOrdinance without recalling any witness whose evidence may have \nbeen recorded. \n(c)        The accused may also make an application to the \nSupreme Court for the transfer of a case from a Court in one \nProvince to a Court in another Province and to the High Court for \ntransfer of a case from one Court in a Province to another Court in \nthe same Province and the Supreme Court or the High Court, as the \ncase may be, if it is in the interest of justice, transfer the case from \none Court to another Court, and the case so transferred shall be tried \nunder this Ordinance without recalling any witness whose evidence \nmay have been recorded.]  \n2[16-B. The Court shall have the power to punish for \ncontempt of court with imprisonment for a term which may extend to \nsix months and with fine which may extend to one million rupees \nany person who— \n(a)      abuses, interferes with or obstructs the process of the Court in \nany way or disobeys any order or direction of the Court; \n(b)     scandalizes the Court or otherwise does anything which tends \nto bring the Court or a person constituting the Court into \nhatred, ridicule or contempt; \n(c)      does anything which tends to prejudice the determination of a \nmatter pending or most likely to come up before the Court; or \n(d)   does anything, which, by any other law, constitutes contempt \nof court. \n3*         *          *          *          *          *          *        \n17. (a) Notwithstanding anything contained in any other law \nfor the time being in force, unless there is anything inconsistent with \nthe provisions to this Ordinance, the provisions of the Code of \nCriminal Procedure, 1898 (Act V of 1989), shall mutatis mutandis, \napply to the proceedings under this 5[Ordinance.] \n(b)  Subject to sub section (a), the provisions of Chapter \nXXIIA of the Code shall apply to trials under this Ordinance. \n                         \n Subs. by the National Accountability Bureau  (Amdt.) Ordinance, 2002 (133 of 2002) s. 18 for ―court‖. \n2New section 16B ins. by the National Accountability Bureau (Second Amdt.) Ordinance 2000 (24 of 2000), \ns.7. \n3Explancation omitted by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.15. \n4Subs. by Ord. No. 133 of 2002, s. 19. for ‗Provision‖. \n5Subs. ibid: for ―Order‖. \nContempt  \nof Court. \n4 [Provision of \nthe code to \napply; \n\nPage - 874             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(c)   Notwithstanding anything contained in sub-section (a) or \nsub-section (b) or in any law for the time being in force, the * Court \nmay, for reasons to be recorded, dispense with any provision of the \nCode and follow such procedure as it may deem fit in the \ncircumstances of the case. \n2[(d) Notwithstanding anything in section 234 of the Code, a \nperson accused of more offences than one of the same kind \ncommitted during the space of any number of years, from the first to \nthe last of such offences, may be charged with and tried at one trial \nfor any number of such offences.]  \n18.    (a) The 1* Court shall not take cognizance of any offence \nunder this Ordinance except on a reference made by 3[the Chairman \nNAB or an officer of the NAB duly authorized by him.] \n(b) \nA reference under this Ordinance shall be initiated by \nthe 4* National Accountability Bureau on— \n(i) \na reference received from the 5*** appropriate government; or \n(ii) \nreceipt of a complaint; or \n(ii) \n6[its] own accord. \n7[(c)] \nWhere the Chairman NAB, or an officer of the NAB \nduly authorized by him, is of the opinion that it is, or may be, \nnecessary and appropriate to initiate proceedings against any person, \nhe shall refer the matter for inquiry or investigation.] \n(d) \nThe responsibility for inquiry into and investigation of \nan offence alleged to have been committed under this Ordinance \nshall rest on the NAB to the exclusion of any other agency or authority, \nunless any such agency or authority is required to do so by the \nChairman 8[NAB] 9[or by an officer of the NAB duly authorized by \nhim]. \n                         \n The word ―Accountability‖ omitted by the National Accountability Bureau  (Amdt.) Ordinance 2002 (133 of \n2002), ss. 19 and 20. \n2New sub-section (d) ins. ibid. \n3Subs. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000  (24 of 2000), s.8. for certain \nwords. \n4Omitted ibid., \n5Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000(4 of 2000), s. 13. \n6Subs. by Ord. No. 24 of 2000, s. 8 for ―his‖. \n7Subs. ibid., for the original sub-section (c). \n8Ins. by Ord. No. 133 of 2002. s. 20. \n9Subs. by Ord. No. 24 of 2000,s. 8 for ―or/and Deputy Chairman‖. \nCognizance of \noffences \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 875 \n \n \n(e) \nThe Chairman NAB and such members, officers * or \nservants of the NAB shall have and exercise, for the purposes of an \ninquiry 1* or investigation the power to arrest any person, and all the \npowers of an officer-in-charge of a Police Station under the Code, \nand for that purpose may cause the attendance of any person, and \nwhen and if the assistance of any agency, police officer or any other \nofficial or agency, as the case may be, is sought by the NAB such \nofficial or agency shall render such assistance provided that no \nperson shall be arrested without the permission of the \nChairman 2[NAB] or any officer 2[of NAB] duly authorized by the \nChairman NAB:  \n(f) \nAny Inquiry 3[or] Investigation under this Ordinance \nshall be completed expeditiously4*** as may be practical and \nfeasible. \n \n(g) \nThe 5*Chairman NAB, 6[or 7* an officer of the NAB \nduly authorized by him, shall appraise the material and the evidence \nplaced before him during the inquiry and the investigation, and if he \ndecides that it would be proper and just to proceed further 8[and \nthere is sufficient material to justify filing of a reference], he shall \nrefer the matter to 9[a] Court. \n(h) \nIf a complaint is inquired into and investigated by the \nNAB and it is concluded that the complaint received was prima facie \nfrivolous or has been filed with intent to malign or defame any \nperson, the Chairman 2[NAB] or Deputy Chairman NAB or 10[an \nofficer of the NAB duly authorised by the Chairman NAB], may \nrefer the matter to the court, and if the complainant is found guilty he \nshall be punishable with imprisonment for a term which may extend \nto one year, or with fine or with both. \n \n                         \n The word ―and oblique and /‖ omitted by the  National Accountability Bureau (Amdt.) Ordinance 2002 (133 \nof 2002) s. 20. \n2Ins. ibid., \n3Subs ibid., for ―and‖ \n4Omitted by the National Accountability Bureau  (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 8. \n5Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000(4 of 2000), s. 13. \n6Ins. by Ord. No. 24 of 2000, s.8. \n7Omitted by the National Accountability Bureau (Amdt.) Ordinance, Ordinance, 2001 (35 of 2001), s.16. \n8Ins. s. 16. \n9Subs. by Ord. No. 133 of 2002, s. 20, for ―an Accountability‘. \n10Subs. ibid., for ―the prescribed law officer‖. \n\nPage - 876             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n19.:  The Chairman NAB or  [an officer of the NAB duly \nauthorised by him] may, during the course of an inquiry 2[or \ninvestigation] 3[of an offence under this Ordinance]:- \n(a) \ncall for information from any person for the purpose of \nsatisfying himself whether there has been any contravention of \nthe provisions of this Ordinance or any rule or order made \nthereunder. \n(b)     require any person to produce or deliver any document or \nthing useful or relevant to the inquiry 2[or investigation]; \n(c) \nexamine any person acquainted with the facts and \ncircumstances of the case; 4* \n5[(d) require any bank or financial institution, notwithstanding \nanything contained in any other law for the time being in force, \nto provide any information relating to any person whosoever, \nincluding copies of entries made in a bank‘s or a financial \ninstitution‘s books such as ledgers, day books, cash books and \nall other books including record of information and \ntransactions saved in electronic or digital form, and the \nkeepers of such books or records shall be obliged to certify the \ncopies in accordance with law 6[; and] \n7[(e)  where there is reasonable suspicion that any person is involved \nin or is privy to an offence under this Ordinance, the Chairman \nNAB may, with the prior approval in writing of the High Court \nconcerned, direct that surveillance of that person may be \ncarried out through such means as may be necessary in the \nfacts and circumstances of the case and the Chairman NAB, \nmay in this regard seek the aid and assistance of \nany 8[Governmental] agency and the information so collected \nmay be used as evidence in the trial under this Ordinance: \nProvided that the copies obtained or information \nreceived or evidence collected under clauses (d) and (e) shall \nbe 9[kept] confidential and shall not be used for any purpose \nother than for legal proceedings under this Ordinance. \n                         \nSubs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 21, for ―any \nauthorized officer‖. \n2Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 14. \n3Subs. by Ord. No. 133 of 2002, s.21, for certain words. \n4The words ―and‖ omitted ibid., \n5Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 17. for clause (d). \n6Subs. by Ord. No. 133 of 2002, s. 21, for full stop. \n7New clause (e) added by Ord. No. 35 of 2001, s. 17. \n8Subs. by Ord. No. 133 of 2002, s. 21, for ―Government‖. \n9Ins. ibid., \nPower to call \nfor information \n \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 877 \n \n \n20.        (a) Notwithstanding anything contained in any law for the \ntime being in force, it shall be the duty of all banks and financial \ninstitutions to take prompt and immediate notice of all unusual or large \ntransactions  [in an account], which have no apparently genuine \neconomic or lawful purpose and upon bonafide professional judgment of \nthe Bank 2[or financial institution] that such transactions could constitute \nor be related to 3[an offence under this Ordinance], the manager or \ndirector of such 4[Bank or] financial institution shall report all such \ntransactions to the Chairman NAB forthwith by the quickest possible \nmode of communication to be confirmed in writing. \n(b)  \nWhosoever fails to supply the information in accordance \nwith subsection (a) shall be punishable with rigorous imprisonment, \nwhich may extend to 5 years, 5[and] with fine.  6*** \n7 *         *          *          *          *          *          *     \n21. -: The Chairman NAB or any officer authorized by the Federal \nGovernment may request a Foreign State to do 8[any or all of] the \nfollowing acts in accordance with the law of such State:--  \n(a) \nhave evidence taken, or documents or other articles produced; \n(b) \nobtain and execute search warrants or other lawful instruments \nauthorizing search for things relevant to investigation or \nproceedings in Pakistan believed to be located in that State, and if \nfound, seize them; \n(c) \nfreeze assets, by whatever processes are lawfully available in that \nState, to the extent to which the assets are believed on reasonable \ngrounds to be situated in that State; \n(d) \nconfiscate articles and forfeit assets to the extent to which the \narticles or assets, as the case may be, are believed to be located in \nthat State; \n(e) \ntransfer to Pakistan any such evidence, documents, things articles, \nassets or proceeds realized from the disposal of such articles or \nassets 9* \n(f) \ntransfer in custody to Pakistan a person detained in 10[that] state \nwho consents to assist Pakistan in the relevant investigation or \nproceedings11; *12. \n                         \n 1Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s.18, for ―with context to the‖. \n2Subs. ibid. for ―Suspicion‖. \n3Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 22, for certain words. \n4Ins. by Ord. No. 35 of 2001, s. 18. \n5Subs. by Ord. No. 133 of 2002, s. 22, for ―or‖ \n6The Comma and words ―or with both‖ omitted ibid., \n7Sub-section (c) omitted ibid., \n8Ins. ibid., s. 23. \n9Omitted by Ord. No. 35 of 2001, s. 19. \n10Subs. by Ord. No. 133 of 2002, s. 23, for the foreign‖. \n11Subs. by Ord. No. 35 of 2001, s. 19. \n12The word ―and‖ omitted by Ord. No. 133 of 2002, s. 23. \nReporting of \nsuspicious \nfinancial \ntransaction. \nInternational \ncooperation \nrequest for \nmutual legal \nassistance. \n\nPage - 878             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n[(g)   notwithstanding anything contained in the Qanun-e-Shahadat \n Order 1984 (P.O. 10 of 1984) or any other law for the time being \nin force all evidence, documents or any other material transferred \nto Pakistan by a Foreign Government shall be receivable as \nevidence in legal proceedings under this Ordinance 2[; and] \n3[(h)  notwithstanding anything to the contrary contained hereinabove, \nthe Chairman NAB may, on such terms and conditions as he \ndeems fit, employ any person or organization, whether in Pakistan \nor abroad, for detecting, tracing or identifying assets acquired by \nan accused in connection with an offence under this Ordinance, \nand secreted or hoarded abroad, or for recovery of and repatriation \nto Pakistan of such assets. \n 22. (a) The Chairman NAB may 4[inquire into and] investigate \nany suspected offence, which appears to him on reasonable grounds to \ninvolve 5[an offence under] this Ordinance, and has been referred to him, \nor of his own accord. \n(b)  \nThe Chairman NAB may, if he thinks fit, conduct any such \ninvestigation in conjunction with any other agency or any other person 6* \nwho is, in the opinion of the Chairman NAB, a proper Agency or person \nto be concerned in it.  \n23. (a)  Notwithstanding anything contained in any other law for \nthe time being in force after the Chairman NAB has initiated 7[an inquiry \nor] investigation into 8[any offence] under this Ordinance, alleged to have \nbeen committed by an accused person, 7[accused] person or any relative \nor associate of 7[accused] person or any other person on his behalf, shall \nnot transfer by any means whatsoever, 7[or] create a charge on any 9*** \nproperty owned by him or in his possession, while the inquiry, \ninvestigation or proceedings are pending before the NAB or the 10* \nCourt; and any transfer of any right; title or interest or creation of a \ncharge on such property shall be void. \n(b) \nAny person who transfers, or creates a charge on \nproperty in contravention of sub-section (a) shall be punishable with \nrigorous imprisonment for a term, which may extend to three years \n                         \n New clause (g) added by the National Accountability Bureau (Amdt.) Ordinance 2001 (35 of 2001), s. 20. \n2Ins. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 9. \n3Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 26. \n4Ins. by the National Accountability Bureau (Amdt.) Ordinance 2000 94 of 2000), s. 15. \n5Subs. by Ord. No. 133 of 2002, s. 24, for certain words. \n6The word and oblique ―which/‖ omitted ibid., \n7Ins.ibid.,ss. 25 and 26. \n8Subs. ibid, for ― the offences‖. \n9The words ―movable or immovable‖ omitted ibid., \n10The word ―accountability‖ omitted ibid., \nJurisdiction \nTransfer of \nproperty \nvoid \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 879 \n \n \nand shall also be liable to fine not exceeding the value of the \nproperty involved  [:] \n 1[Provided that such transfer of any right, title or interest or \ncreation of a charge on such property shall not be void if made with \nthe approval of the Court, subject to such terms and conditions as the \nCourt may deem fit.] \n24. (a) The Chairman NAB shall have the power, at any stage \nof the 3[inquiry or] investigation under this Ordinance, to direct that \nthe accused, if not already arrested, shall be arrested. \n(b)    If the Chairman, NAB 2[, or an officer of the NAB duly \nauthorized by him], decides to refer the case to a Court, such \nreference shall contain the substance of the 5[offence or offences as \nthe case may be,] alleged to have been committed by the accused \nand a copy of such reference shall be forwarded to the Registrar of \nthe 4*Court to which the case has been sent to try the accused, and \nanother copy shall be delivered to the accused. \n (c) The provision of sub-section (a) shall also apply to \ncases, which have already been referred to the Court. \n6[(d) Notwithstanding anything contained in the Code, where the \nholder of a public office or any other person accused of an offence is \narrested by NAB under this Ordinance, NAB shall, as soon as may be, \ninform him of the grounds and substance on the basis of which he has \nbeen arrested and produce him before, the 7[Court] 8*** within a period \nof twenty-four hours of arrest excluding the time necessary for the \njourney from the place of arrest to the 7[Court] and such person shall, \nhaving regard to the facts and circumstances of the case, be liable to be \ndetained in the custody of NAB for the purpose of inquiry and \ninvestigation for a period not exceeding ninety days 9[and the Court may \nremand an accused person to custody not exceeding fifteen days at a time \nand for every subsequent remand the Court shall record reasons in \nwriting copy of which shall be sent to the High Court.] \n                         \n Subs. and added by the National Accountability Bureau (Amdt.) Ordinance 2001 (35 of 2001), s. 20. \n2Ins. by the National Accountability (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 9. \n3Ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s.26. \n4Omitted by the National Accountability Bureau (Amdt.) Ordinance,  2000 (4 of 2000), s.16. \n5Subs. by Ord. No. 133 of 2002, s. 26, for ―offence/offences‖. \n6Subs by Ord. No. 4 of 2000, s. 16, for the original sub section (d). \n7Subs. by Ord. No. 133 of 2002, s.26, for ‗court‘. \n8The words ―established under this ordinance‖ omitted ibid., \n9Subs by Ord. No. 35 of 2001, s.21. \n2[ARREST] \n\nPage - 880             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n [(e)  All persons presently in custody shall immediately upon \ncoming into force of this sub-section, unless previously produced \nbefore 2[a] Court be produced before such Court as provided in sub-\nsection (d) and the Order authorizing retention of custody by NAB \nshall be deemed to relate to the date of arrest; and] \n3[(f)  The Chairman NAB may declare and notify any \nplace as 4[a police station or] a sub-jail at his discretion.] \n5[25.   (a)    Notwithstanding anything contained in section 15 \nor in any other law for the time being in force, where a holder of \npublic office or any other person, prior to the authorization of \ninvestigation against him, voluntarily comes forward and offers to \nreturn the assets or gains acquired or made by him in the course, or \nas the consequence, of any offence under this Ordinance, the \nChairman NAB may accept such offer and after determination of the \namount due from such person and its deposit with the NAB \ndischarge such person from all his liability in respect of the matter or \ntransaction in issue: \nProvided that the matter is not sub judice in any court of law. \n(b) \nWhere at any time after the authorization of investigation, \nbefore or after the commencement of the trial or during the pendency \nof an appeal, the accused offers to return to the NAB the assets or \ngains acquired or made by him in the course, or as a consequence, of \nany offence under this Ordinance, the Chairman, NAB, may, in his \ndiscretion, after taking into consideration the facts and circumstances \nof the case, accept the offer on such terms and conditions as he may \nconsider necessary, and if the accused agrees to return to the NAB \nthe amount determined by the Chairman, NAB, the Chairman, NAB, \nshall refer the case for the approval of the Court, or as the case may \nbe, the Appellate Court and for the release of the accused. \n(c) \nThe amount deposited by the accused with the NAB \nshall be transferred to the Federal Government or, as the case may \nbe, a Provincial Government or the concerned bank or financial \ninstitution, company, body corporate, co-operative society, statutory \nbody, or authority concerned within one month from the date of such \ndeposit] \n \n                         \n New sub-section (e) added by the National Accountability Bureau (Amdt.) Ordinance 2001 (35 of 2001) s.21. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 26, for ―an Accountability‖. \n3Sub-section (e) renumbered as sub-section (f) by the National Accountability Bureau (Amdt.) Ordinance 2000 (4 of \n2000) s.16. \n4Ins. ibid. \n5Subs. by Ord. No. 133 of 2002,s. 27, for ―section 25‖, which was previously amended by various enactments. \nVoluntary return \nand plea bargain \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 881 \n \n \n[25-A.  2[(a)   Where 3[an accused person has been arrested or \nis in the custody of NAB or apprehends such arrest or custody for the \ninvestigation of the charge against him of  committing an offence of \nwillful default on account of non-payment of dues to a bank or \nfinancial institution or Co-operative Society, he may at any stage \nbefore or after such arrest or before, during or after such custody or \ninvestigation apply to the Governor, State Bank of Pakistan for \nreconciliation of his liability through the Conciliation Committee \nand the Governor may, if he deems fit, refer the matter to the \nConciliation Committee. \n(aa)   The Governor, State Bank of Pakistan shall constitute \none or more Conciliation Committees for the purposes of this Ordinance. \n4[(b)     The Conciliation Committee shall consist of a nominee \nof the Governor, State Bank of Pakistan, being a senior officer of the \nState Bank well qualified in the profession of banking who shall be \nthe Chairman of the Committee, two nominees of the NAB to be \nnominated by the Chairman NAB, two Chartered Accountants to be \nnominated by the Governor, State Bank of Pakistan, one Chartered \nAccountant to be nominated by the Council of the Institute of Chartered \nAccountants of Pakistan, Karachi, such nomination on to be obtained by \nthe Governor, State Bank of Pakistan, a Chartered Accountant to be \nnominated by the 5[accused] and a Chartered Accountant to be \nnominated by the lender bank or financial institution. \nExplanation. - Where the 6[lender] is a consortium or group of \nbanks or financial institutions, the lender means the lead bank or \nfinancial institution. \n(bb) The Chairman of the Conciliation Committee shall convene \nthe meetings and conduct proceedings of the 7[Conciliation] Committee \nin the manner he deems fit.  \n8[(c) The Conciliation Committee, after examination of the record \nof the lending bank or financial institution and the 9[accused] and after \nhearing the parties through their Chartered10[Accountants], shall \ndetermine the amount outstanding against the 9[accused] calculated \nin accordance with law, rules, regulations and circulars of the State \nBank of Pakistan and further determine the manner and the schedule \nof repayment having regard to the facts of each case. The9[accused], \nif he so desires, shall be heard at commencement and before the \nconclusion of proceedings: \n                         \nNew section 25A ins. by the National Accountability Bureau  (Amdt.) Ordinance, 2000 (4 of 2000), s. 18. \n2Subs. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 11, for sub-\nsection (a) which was previously amended by Ord. No. 4 of 2000, s. 18.3 \n3Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 28for ―a person‖. \n4Subs. by Ord. No. 24 of 2000, s. 11, for sub-section (b). \n5Subs. by Ord. No. 133 of 2002, s. 28, for ‗borrower‖. \n6Subs. ibid., for ―Leader‖. \n7Ins. ibid., s. 28. \n8Subs. by Ord. No. 24 of 2000, s. 11, for sub-section (c). \n9Subs. by Ord. No. 133 of 2002, s. 28, for ‗borrower‖. \n10Subs. ibid., for ―Accountant‖. \nPayment of  \nloans, etc. \n\nPage - 882             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nProvided that the borrower shall have the right to have access \nto, and instruct, the Chartered Accountant representing him before \nthe Conciliation Committee even if the borrower is in* custody, \nduring the proceedings of the Conciliation Committee.] \n(d) \nThe Conciliation Committee shall conclude the reference \nwithin thirty days and its recommendations shall be recorded by its \nChairman and shall contain the views of all members of \nthe 2[Conciliation] Committee. \nThe \nrecommendation \nof \nthe \nConciliation Committee shall be submitted to the 3[Governor, State \nBank of Pakistan.] \n4[(e) The Governor, State Bank of Pakistan shall consider the \nrecommendations submitted to him under sub-section (d) and may \naccept the recommendations or may, for reasons to be recorded, pass \nsuch other appropriate order thereon as he deems fit. The acceptance of \nthe recommendations of the 2[Conciliation] Committee or passing any \nother order as aforesaid shall constitute the decision of the Governor, \nState Bank of Pakistan.] \n5[(f) Where the 6[accused] undertakes to repay the amount as \ndetermined by the Conciliation Committee, the Chairman NAB, with \nthe approval of the Court, may release the accused.] \n7[(g) The decision of the Governor State Bank of Pakistan \nshall be communicated to the Chairman NAB, which shall be \nbinding on him, except for valid reasons to be recorded in writing \nsubject to approval of the Court, to be accorded within a period of \nseven days.] \n8[(h) In the event of failure either of the Conciliation \nCommittee to conclude the reference within thirty days of the \ncommencement of the conciliation proceedings or the failure of \nthe 6[accused] to accept and implement the decision of the \nGovernor, State Bank of Pakistan regarding the payment and matters \nrelating thereto, such failure to accept or implement the decision \nshall be referred to the 9* Court subject to the provisions of Section \n31D and the Court may proceed with the case thereafter: \n \n                         \n The word ―the‖ omitted by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 28. \n2Ins. ibid., \n3Subs. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 11, for the \n―Chairman NAB‖. \n4Subs. ibid., for sub-section (e). \n5Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 23 for sub-section (f), \nwhich was previously amended by Ord. No. 24 of 2000, s. 11. \n6Subs. by Ord. No. 133 of 2002, s. 28. for ―borrower‖. \n7Subs. by Ord. No. 35 of 2001, for sub-section (g). \n8Subs. by Ords. No. 24 of 2000, s. 11, for sub-section (h). \n \n9The word ―Accountability‖ Omitted by Ord. No. 133 of 2002, s. 28. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 883 \n \n \nProvided that the period of thirty days may be extended by the \nGovernor, State Bank of Pakistan by such further period or periods \nas he may find necessary having regard to the facts and circumstances of \nthe case and for reasons to be recorded.] \n26. (a) Notwithstanding anything contained in the Code, at \nany stage of 2[inquiry, investigation or trial], the Chairman 3[NAB] may, \nwith a view to obtaining the evidence of any person supposed to \nhave been directly or indirectly concerned in or privy to any offence, \ntender a full or conditional pardon to such a person on condition of \nhis making a full and true disclosure of the whole of the \ncircumstances within his knowledge relating to the said offence \nincluding the names of the persons involved therein whether as \nprincipals or abettors or otherwise.  \n(b) \nEvery person accepting a tender of pardon under  \nsub-section (a) shall be examined4[by a Magistrate and shall also be \nexamined] as a witness in the subsequent trial. \n(c) \nSubject to sub-section (d), the person to whom pardon \nhas been granted under this section shall not — \n(i)   in the case of a full pardon be tried for the offence in respect \nof which the pardon was granted; and \n(ii)   in the case of conditional pardon be awarded a punishment or \npenalty higher or other than that specified in the grant of \npardon notwithstanding the punishment or penalty authorized \nby law. \n(d) \nWhere the Chairman NAB certifies that in his opinion, \nany person who has accepted such tender has, either by willfully \nconcealing anything essential or by giving false evidence through \nwillful or reckless mis-statement, not complied with the condition on \nwhich the tender 5[of pardon]was made, such a person may be tried \nfor the offence in respect of which the pardon was so tendered, or for \nany other offence of which he appears to have been guilty in \nconnection with the said matter including the offence of giving false \nevidence, which he knows or ought to know is false. \n(e) \nAny statement made before 6[a Magistrate] by a person \nwho has accepted a tender of pardon may be given in evidence \nagainst him at 7[the] trial. \n                         \n Certain words omitted by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 29. \n2Subs. Ibid., ―investigation or inquiry‖ . \n3Ins. ibid., \n4Ins. by the National Accountability Bureau  (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 12. \n5Ins. by Ord. No. 133 of 2002, s. 29. \n6Subs. by Ord. No. 24 of 2000, s. 12, for certain words. \n7Subs. ibid., ―such‖. \nTender of      \n  pardon:1*** \n \n\nPage - 884             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n27. The Chairman NAB, [or an officer of the NAB duly \nauthorized by him,] shall have the power to seek full and complete \nassistance and call for all or any documents and information relevant \nto or in connection with any matter or 2[inquiry or investigation] pending \nbefore the NAB,3[or disposal of any property surrendered to or \nseized by the NAB,] from any department of the Federal \nGovernment, Provincial Government, local authority, bank, financial \nInstitution, person or any authority and institution or department in \nthe public sector or the private sector as he may deem it fit and \nproper to demand or require, provided that in any case in which a \nquestion of secrecy in involved or is raised at any time, \nthe 4[Chairman NAB‘s] decision shall be final. \n5[28. 6[(a) The Chairman NAB, or an officer of the NAB duly \nauthorised by him, may appoint such officers and staff as he may \nconsider necessary for the efficient performance of 7[the functions of \nthe NAB] and exercise of powers under this Ordinance.] \n8*         *          *          *          *          *          * \n(c) \nThe officers and members of staff 3[of the NAB] shall be \nentitled to such salary, allowances and other terms and conditions of \nservices as the Chairman NAB may, with the approval of \nthe 9[President], determine. \n(d) \nSubject to sub-section (e) the provisions of the Civil \nServants Act, 1973 (LXXI of 1973), shall not apply to the persons \nappointed in 1[or employed by the] NAB. \n(e) \nNothing contained in sub-section (d) shall apply to a \nperson who is a civil servant within the meaning of law relating to \nappointments as civil 10[servants] of the Federation or a Province \nand is deputed to or posted in NAB. \n11[(f) The Chairman NAB, may appoint advisers, consultants \nand experts, on payment of such fee or remuneration as he may \ndetermine, to assist him in performing the functions of the NAB and \nthe discharge of his duties under this Ordinance. \n                         \n Ins. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 13. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002) s. 30, for ―proceeding‖. \n3Ins. ibid., ss 30 and 31. \n4Subs. ibid., for ―Chairman‘s‖. \n5Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 19 for the Original \nsection 28 \n6Subs. by Ord. No. 24 of 2002, s. 14, for sub-section (a), which was previously amended by Ord. No. 4 of \n2000, s. 19. \n7Subs. by the Ord. No. 133 of 2002, s. 31, for ―his functions‖ . \n8Subs-section (b) omitted ibid., \n9Subs-ibid., for ―Chief Executive‖. \n10Subs. ibid., for ―servant‖. \n11New sections (f) and 9(g) added ibid., \nPower to seek \nassistance \nAppointment of \nofficer and staff in \nthe National \nAccountability \nBureau \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 885 \n \n \n(g)    Notwithstanding anything to contrary contained herein, \nor in any law for the time being in force, the Chairman NAB, shall \nnot be required to consult the Federal Public Service Commission \nfor making appointments and on matters relating to qualifications of \npersons for such appointments and methods of their recruitment and \nthe qualifications for appointments and methods of recruitment shall \nbe such as he may by rules prescribe. \n29.  \n[An accused] shall be a competent witness for the \ndefence and may give evidence on oath in disproof of the charges \nmade against him;  \nProvided that the accused shall not be compelled to be a \nwitness against himself: \nProvided further that, where an accused 2* appears as a witness \nof his own choice and refuses to answer any question, the Court may \ndraw such adverse inference from such refusal as it may think proper. \n30. (a) Notwithstanding anything 3[to the contrary] contained \nin 4[this Ordinance] or any other law 5[for the time being] in force, \non pronouncement of judgment, the 6* Court shall have the \njurisdiction and power to take cognizance of an offense committed in \nthe course of the investigating or trial of a case by any officer, any \nwitness, including an expert, who has tendered false evidence in the \ncase, whether he deposed in court or not, or any other person, under \nsection 176 to 182 of Chapter X, or section 191 to 204, or 211 to \n223, or 225-A of Chapter XI, of the Pakistan Penal Code 1860 (Act \nXLV of 1860), or under any other law relating to false evidence and \noffences against public justice, and to summarily try him and award \npunishment provided for the offence under the law.  \n(b) \nFor the purposes of trial under sub-section (a), the Court \nmay, as nearly as may be, follow the procedure specified in Chapter \nXXII of the Code. \n(c) \nThe proceedings under sub-section (a) may be initiated \nby the 7*Court on its own accord at any time after the decision of the \ncase or, in the event that there is an appeal, after the decision thereof, \nor on an application made by the 7* 8[prosecution]  9[or the \naccused tried by the Court, within thirty days. \n                         \nSubs. by the National Accountability Bureau (Amdt.) Ordinance 2002 (133 of 2002), s. 32, for certain words. \n2The word ―person‖ omitted ibid., \n3Ins ibid., ss. 33 and 34. \n4Subs. ibid., for the ―preceding provisions‖. \n5Subs. ibid., for ―already‖. \n6The word ‗Accountability‖ omitted ibid., \n7Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 20. \n8Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 24, for ―Prosecutor‖. \n9Subs. by Ord. No. 133 of 2002, s. 33, for ―of the person accused of an offence‖. \nAccused to be \ncompetent  \nwitness \nFalse evidence etc. \n\nPage - 886             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n31.  (a) Notwithstanding anything contained in any other law \nfor the time being in force, if any person concerned with the \ninquiry 2[,] investigation and prosecution of a case consciously and \ndeliberately and with malice 3* compromises, hampers, misleads, \njeopardizes or defeats an4[inquiry or] investigation of a case under \nprocess before NAB or any concerned agency or authority or \nthe 5[Court or any other Court] he shall be 6[guilty of an offence \nunder this Ordinance punishable with rigorous imprisonment for a \nterm which may extend to ten years]. \n(b) \nNo person will be proceeded 7[against] under this \nsection except with the sanction of a committee 8[comprising]  the \nChairman NAB, Deputy Chairman NAB and the Prosecutor General \nAccountability. \n9[31-A. 10[(a)] Whoever absconds in order to avoid being served \nwith any process issued by any Court or any other authority or officer \nunder this Ordinance or in any manner prevents, avoids or evades the \nservice on himself of such process or conceals himself to screen himself \nfrom the proceedings or punishment under this Ordinance shall be guilty \nof an offence 11[under this Ordinance] punishable with imprisonment \nwhich may extend to three years notwithstanding the provisions of \nsection 87 and 88 of 12[Code], or any other law for the time being in \nforce. \n  13[(b)  Notwithstanding the provisions of section 18 it shall not \nbe necessary to file a reference under this section in cases where a \nreference is pending before the Court. ] \n14[31-B The Prosecutor General Accountability may, with the \nconsent of the Court, withdraw from the prosecution of any \n 11[accused] Person generally or in respect of any one or more of the \noffences for which he is tried and upon such withdrawal: \n                         \n Amended by the National Accountability Bureau (Amdt.) Ordinance 2000 (4 of 2000), s.21 \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance 2002 (133 of 2002), s. 34. for ―and‖. \n3The word ―aforethought‖ omitted ibid., \n4Subs. ibid., ss. 33 and 34. \n5Subs. ibid., for ―any court or an court‖ which was previously amended by Ord. No. 4 of 2000, s.21. \n6Subs. ibid., for certain words. \n7Subs. ibid., for ―with‖. \n8Subs. ibid., for ―composing‖. \n9New section 31A, 31B and 31C, ins. by Ord. No. 4  of 2000, s. 22. \n10Relettered as sub-section (a) by Ord. No. 133 of 2002, s. 35. \n11Ins. ibid., ss. 35 and 36 \n12Subs. ibid., for ―Code of Criminal Procedure, 1898‖. \n13New sub-section (b) added ibid., \n14Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 25, or  \nsection 31B. \n1[Prohibition to  \nhamper  \ninvestigation] \nAbsconding to  \navoid service of \nwarrants.- \nWithdrawal  \nfrom prosecution \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 887 \n \n \n(i) \nif it is made before a charge has been framed, the  accused \nshall be discharged in respect of such offence or offences; and \n(ii) if it is made after a charge has been framed, he shall be \nacquitted in respect of such offence or offences.]  \n31-C  \nNo Court established under this Ordinance shall take \ncognizance of an offence against an officer or an employee of a bank \nor financial institution for writing off, waving, restructuring or \nrefinancing any financial facility, interest or mark-up without prior \napproval of the State Bank of Pakistan. \n2[31D.  Notwithstanding anything contained in this Ordinance or \nany other law for the time being in force, no inquiry, investigation or \nproceedings in respect of imprudent loans, defaulted loans or \nrescheduled loans shall be initiated or conducted by the National \nAccountability Bureau against any person, company or financial \ninstitution without reference from Governor, State Bank of Pakistan. \n Provided that cases pending before any Accountability Court \nbefore coming into force of the National Accountability Bureau \n(Second Amendment) Ordinance, 2000, shall continue to be \nprosecuted and conducted without reference from the Governor, \nState Bank of Pakistan.] \n 3[31E The Chairman NAB or the Court may in the facts and \ncircumstances of a case take such measures as may be considered \nnecessary for the safety, security and protection of witnesses and \ntheir families.] \n32 (a) Any 5[person convicted or the Prosecutor General \nAccountability, if so directed by 6[the Chairman] NAB,] aggrieved \nby the final judgment and order of the Court under this Ordinance \nmay, within ten days of the final Judgment and order of the 7* Court \nprefer an appeal to the High Court of the Province where the Court is \nsituated 8[:] \n8[Provided that no appeal shall lie against any interlocutory order \nof the Court]. \n                         \nIns. by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 15. \n2New section 31D ins. ibid., s. 16. \n3New section 31E, ins. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 26. \n4added by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 37. \n5Subs. by the  National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 23, for ―Party to the \nProceedings‖. \n6Ins. by Ord. No. 133 of 2002, s. 37. \n7The word ―Accountability‖ omitted ibid., \n8Subs. and ins. by Ord. No. 35 of 2001, s. 27. \n1[Court to take  \ncognizance of  \noffence with  \nprior approval  \nof the State Bank.- \n \nInquiry, investigation or \nproceedings \n in respect of imprudent \nbank loans, etc. \n \nProtection of \n witnesses. \nAppeal 4[and \nrevision \n \n\nPage - 888             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n(b) \nAll Appeals against the final Judgement *** filed \nbefore the High Court will be heard by a Bench of not less than two \njudges constituted by the Chief Justice of High Court and shall be \nfinally disposed of within thirty days of the filing of the appeal. \n2[(c) No revision shall lie against any interlocutory order of \nthe Court]: \nProvided that where a person makes an application for revision \nunder this sub-section, he shall, in support of such application, \nfurnish copies of the reference, documents and order of the Court \nand the High Court shall dispose of such application within thirty \ndays without calling for the record of the Court; \nProvided further that such application shall be made within ten \ndays of the decision of the Court, which shall provide a copy of such \ndecision within three days thereof. \n 3*         *          *          *          *          *          * \n4[33.   Any and all proceedings pending before a 5[court] under \nthe Ehtesab Act, 1997 (IX of 1997), shall stand transferred to 6[a] \nCourt as soon as it is constituted under this  Ordinance within the \nsame Province, and it shall not be necessary to recall any witness or \nagain to record any evidence that may have been recorded]. \n 7[33A.  There may be paid bonuses or ex-gratia 8[payments] to \nthe officers and staff of the9[NAB], other Government servants, \npublic servants and rewards to members of public for rendering \ncommendable services in detection, investigation and prosecution \nof 10[any offence under this Ordinance] as may be prescribed by rules] \n \n                         \n Omitted by the National Accountability Bureau (Second Amdt.) Ordinance, 2000 (24 of 2000), s. 15. \n2Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 37, for ―sub-section \n(c)‖ which was previously amended by various enactments. \n3Omitted by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 27. \n4Subs. and shall be deemed always to have been so subs. by the National Accountability Bureau (Amdt.) \nOrdinance, 1999 (19 of 1999, s.2, for the original section 33. \n5Subs. by Ord. No. 133 of 2002, s. 38, for ―Court‖. \n6Subs. ibid., for ―an Accountability‖. \n7New section 33A ins. by Ord. No. 35 of 2001, s. 28. \n8Subs. by Ord. No. 133 of 2002, s. 39. for ―payment ―. \n9Subs. ibid., for ―National Accountability Bureau‖. \n10Subs. ibid., for certain words. \nTransfer of  \npending \nproceedings \nPayment of \nbonuses etc: \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 889 \n \n \n [33B. All Ministries, Divisions and Attached Departments of \nthe Federal Government, all departments of Provincial and local \ngovernments, statutory corporations or authorities established by the \nFederal Government or Provincial Government and holders of public \noffice shall furnish to NAB a copy of any contract, entered into by \nsuch Ministries, Divisions and Attached Departments of the Federal \nGovernment, all departments of Provincial Government or local \ngovernment, statutory corporations or authorities established by the \nFederal Government or Provincial Government or such holder of \npublic office on its behalf, as the case may be, of the minimum \nmonetary value of fifty million rupees or more, within such time as is \nreasonably practicable from the date of signing such contract. \n33C.      The Chairman NAB, shall from time to time as he deems \nfit, constitute committees comprising officers of the NAB or other \npersons or organizations from the private or public sectors to— \n(a)  educate and advise public authorities, holders of public \noffice and the  community at large on measures to combat \ncorruption and corrupt practices; \n(b)  develop, arrange, supervise, participate in or conduct \neducational programmes or media campaigns, and \ngenerally to disseminate information on the detrimental \neffects of corruption and corrupt practices and the \nimportance of maintaining the integrity of public \nadministration; \n(c)  \nexamine the laws in force, and also rules and regulations \nrelating to the practice and procedure of various \nministries, departments of the Federal Government or \nProvincial Government, statutory or other public \ncorporations or bodies, and the conduct of holders of \npublic office and to recommend amendments in such laws, \nrules or regulations, as the case may be, in order to \neliminate corruption and corrupt practices; \n(d)  instruct, advise and assist any statutory or other public \ncorporation or bodies or upon request, any organization in \nthe private and public sector on measures for the reduction \nand elimination of corruption and corrupt practices; and \n(e)  \nmonitor the implementation of the instructions and advice \nas aforesaid and to assess and evaluate the success or \notherwise of such instructions and advice on the reduction \nand elimination of corruption and corrupt practices. \n                         \nNew section 33B, 33D and 33E ins. by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of \n2002), s. 40. \nReporting of \npublic contracts \nMeasures for the \nprevention of \ncorruption and \ncorrupt practices \n \n\nPage - 890             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n33D. The Chairman NAB shall as soon as possible after the \nend of every calendar year but before the last day of March next \nfollowing, submit to the President a report of its affairs for that year \nwhich report shall be a public document and on its publication \ncopies thereof shall be provided to the public at a reasonable cost. \n33E. Any fine or other sum due under this Ordinance, or as \ndetermined to be due by a Court, shall be recoverable as arrears of \nland revenue.] \n [34. The Chairman NAB may, with the approval of the \nPresident, by notification in the official Gazette, make rules for \ncarrying out the purposes of this Ordinance.] \n2[34A. The Chairman NAB may, by an order in writing, \ndelegate any of his powers to and authorise performance of any of \nhis functions by, an officer of the NAB as he may deem fit and \nproper, subject to such conditions, if any, as may be specified in the \norder, for carrying out the purposes of this Ordinance.] \n35.   (a)  The Ehtesab Act 1997 (Act IX of 1997) shall stand \nrepealed from the date of promulgation of this Ordinance, provided \nthat notwithstanding the repeal of the said Act, any proceedings \npending under Ordinance CXI of 1996, Ordinance No. XX of 1997 \nand the Ehtesab act, 1997, before any Court established under the \nsaid Act, of 1997 3* or any of the aforesaid Ordinances amending the \nsame, shall 4[continue under this Ordinance as transferred under 5*** \nsection 33 to 6[a] Court. \n7[(b) Any case or proceeding pending under the aforesaid \nOrdinances and the Act of 1997 immediately before the \ncommencement \nof \nthis \nOrdinance \nand \ntransferred \nto \nany 8[Court] 9***shall be proceeded with and all subsequent \nproceedings shall be completed in accordance with, and under the \nprovisions of, this Ordinance.] \n                         \nSubs. by the National  Accountability Bureau (Amdt.) Ordinance, 2002(133 of 2002), s. 41, for section 34, \nwhich was previously amended by Ord. No. 4 of 2000, s.24, for certain words. \n2New section 34A ins. by the National Accountability Bureau (Amdt.) Ordinance 2001 (35 of 2001), s. 29. \n3The word ―and/‖ omitted by Ord. No. 133 of 2002, s. 42. \n4Subs. by the National Accountability Bureau (Amdt.) Ordinance, 2000 (4 of 2000), s. 25, for certain words, \nwhich was previously ins. by Ord. No. 19 of 1999. s.4. \n5Omitted by Ord. No. 35 of 2001, s. 30. \n6Subs. by Ord. No. 133 of 2002, s. 42, for ―an Accountability‖. \n7Subs. by Ord. No. 4 of 2000, s. 25, for the original sub-section (b). \n8Subs. by Ord. No. 133 of 2002, s. 42, for ―court‖. \n9The words ―established under this Ordinance‖ omitted ibid., \nNAB to submit  \nan annual  \nreport \nRecovery of amount \nof fines, etc., as \narrears of land \nrevenue \nPower to make \nrules \nDelegation of \nPowers \n \nRepeal \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 891 \n \n \n36.   No suit, prosecution, or any other proceedings shall lie \nagainst the Federal Government, Provincial Government, Chairman \nNAB, or any other member of the NAB or any person exercising any \npower or performing any function under this Ordinance or the Rules \nmade hereunder for any act or thing which has been done in good \nfaith or intended to be done under this Ordinance or the rules \nthereof. \n[37. If any difficulty arises in giving effect to any provision of \nthis Ordinance, the2[Chairman NAB] 3[with the approval of the \nPresident], may make such order, not inconsistent with the \nprovisions of this Ordinance, as may appear to him to be necessary \nfor the purpose of removing such difficulty.]  \n4[―THE SCHEDULE] \n[See section 10(b)] \n \nS.No. \nOffences \nPunishment \n(1) \n(2) \n(3) \n1. \nAny person who aids, abets or \nthrough \nany \nwillful \nact \nor \nomissions instrumental in the \ncommission of the offence of \nwillful default or with wrongful \nintent for illegal gratification by \nmisuse \nof \npower, \nauthority, \ninfluence, nepotism, favouritism \nwrites off, waives, restructures or \nrefinances illegally, improperly or \nwithout sufficient justification the \nprincipal amount of loan on any \nfinancial \nfacility, \ninterest \nor \nmarkup on any loan or financial \nfacility provided to any person by \nany bank or financial institution, a \ncooperative \nsociety, \na \nGovernment department or an \nauthority established or controlled \nby the Government shall have \ncommitted or be deemed to \nRigorous imprisonment for a term which \nmay extend to fourteen  years and fine. \n                                                            \n  \n                         \nSubs. by the National Accountability Bureau (Amdt.) Ordinance, 2001 (35 of 2001), s. 31. for section 37. \n2Subs by the National Accountability Bureau (Amdt.) Ordinance, 2002 (133 of 2002), s. 43 for ―President‖. \n3Subs. ibid., for certain words. \n4Subs. ibid., for ―the Schedule‖ which was previously amended by various enactment. \nRemoval of \nDifficulties Order \nIndemnity \n\nPage - 892             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \nS.No. \nOffences \nPunishment \n(1) \n(2) \n(3) \nhave committed the offence of \ncorruption or corrupt practices. \n2. \nRefuses to answer questions, or \nto provide information to any \nmember of the NAB or any \nother agency when required to \ndo so. \nRigorous imprisonment for a term  \nwhich may  extend to five years \n3. \nGiving \nfalse \ninformation \nor \nfabricating false evidence during \ninquiry into or investigation of an \noffence by the NAB or any \nagency authorised by the NAB in \nthis regard when given by- \n(a)   a complainant, witness or an \naccused person or any inquiry \nofficer; and \n(b)   the investigator of the \nNational Accountability Bureau or \nconcerned agency.        \nRigorous imprisonment for a term, \nwhich may extend   to five years. \n  \n \n \n \nRigorous imprisonment for a term \n \nwhich may extend to ten years. \n4. \n Misuse of authority or power \nin committing any offence \nspecified \nabove, \nby \nany \nperson holding a public office \nincluding any offence under \nsections 161 to 165A of the \nPakistan Penal Code (Act \nXLV of 1860). \n \nRigorous imprisonment for a term \n \nwhich may extend to fourteen years \n  \n5. \nDeceitfully, fraudulently or \ndishonestly causing loss to a \nbank, a financial institution, a \nco-operative \nsociety, \na \nGovernment \ndepartment, a \nstatutory body or an authority \nestablished or controlled by \nthe Federal Government, a \nProvincial Government. or a \nlocal government.  \nRigorous \nimprisonment \nfor \na \nterm which may extend to fourteen \nyears.‖. \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 893 \n \n \nS.No. \nOffences \nPunishment \n(1) \n(2) \n(3) \n65. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n7. \nOmitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n8. \nOmitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n9. \nOmitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n10. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n11. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n12. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n13. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n14. Omitted vide SRO (I)2008 \ndated 24th Oct 2008 \n  \n  \n \n \n \n \n \n \n \n \n \n \n \n                         \n5 S.# 6 to 14 included in the Schedule vide Law Division‘s notification SRO (I)/2003 dated 20 -11-\n2003 (F.# 1(3)-Admin-V). \n\nPage - 894             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n35.1 Queries about Review Exercise \n \nQueries have been raised by different quarters whether review exercise for \nretirement of civil servants is also applicable to the employees of autonomous bodies or \nnot and whether the provisions of the Civil Servants Act, 1973 and amendments therein \nare also applicable to them or not.  The position is clarified as under:– \n(i) \nSupreme Court in their judgement in Civil Appeals Nos.154 and 155 of 1988 \nheld that organizations established through Resolutions were not bodies \ncorporate but government departments and their employees were held to be \ncivil servants.  In the light of the aforesaid decision of the Supreme Court, Civil \nServants Act, 1973 and the rules made thereunder are applicable to the \nemployees of organizations established through Resolutions. \n(ii) \nIn case of autonomous bodies which are bodies corporate and are \nadministered or controlled by Federal Government, and have their own \nservice rules/regulations, it is necessary to make enabling provision in their \nservice rules/regulations on the lines of section 13(1)(i) of Civil Servants \nAct, 1973. \n \n2. \nMinistries/Divisions are advised to take necessary action for making \nenabling provision in the Service Rules/ Regulations of Bodies Corporate which are under \ntheir administrative control. \n[Authority.– Establishment Division‘s O.M.No.8/31/2000-R.3, dated 11-10-2000]. \n \n35.2 \nClarification Regarding Option of  \nSeeking Premature Retirement \n \n \nThe amended section 13(1)(i) of the Civil Servants Act, 1973 lays down that– \n \n―(1)  a civil servant shall retire from service– \n(i) \nOn such date after he has completed twenty years of service qualifying for \npension and other retirement benefits as the competent authority may, in \npublic interest, direct. \n \n2.  \nHowever, queries have been received in the Establishment Division \nsoliciting advice on the point as to whether, or not, a civil servant can seek voluntary \nretirement on completion of twenty years of service qualifying for pension and other \nretiring benefits under section 13(1)(i) of the Civil Servants Act, 1973. \n \n3. \nAs such, it is clarified that there is no provision in the Civil Servants Act, \n1973 under which a civil servant can seek voluntary retirement on completion of twenty \nyears of service qualifying for pension and other retirement benefits. However, all \ngovernment servants have the right to seek retirement – if they so desire – on the \n\nCHAPTER-8            ESTACODE (EDITION-2021)                                Page - 895 \n \n \ncompletion of twenty five years service qualifying for pension and other retirement \nbenefits (under CSR 465-B). This right is, however, subject to the provisions of the \nEssential Services Maintenance Act 1952 and is not available to a civil servant against \nwhom the departmental inquiry/proceedings are pending. \n[Authority.– Estt. Div.‘s O.M.No.3/8/2000/R.2, dated 22-10-2001]. \n \n35.3 Implications of Release of a Government Servant  \n \n \nunder Section 25 of Ordinance No. XVIII of 1999  \n \n \nfor Disciplinary Proceedings \n \nSection 25 of NAB Ordinance (Ordinance No. XVIII of 1999) lays down, inter \nalia as under:- \n \n―25. (a) Where at any time whether before or after the commencement of trial the \nholder of a public notice or any other person accused of any offence under this Ordinance, \nreturns to the NAB, the assets or gains acquired through corruption or corrupt practices,- \n(i) \nif the trial has not commenced, the Chairman NAB may release the accused; \nand \n(ii) \nif the Court has taken cognizance of the offence or the trial has commenced, \nthe Chairman NAB may, with the approval of the Court, release the accused. \n \n2. \nA question had arisen whether release of a government servant under \nsection 25 should be construed as an order of conviction, and thereby automatically \ndisqualify him for holding the office which he was holding prior to initiation of proceedings \nagainst him under the said Ordinance. The matter has been examined in consultation with the \nLaw and Justice Division and correct legal position is clarified below:- \n \n(a) \nThe voluntary return of gains and release of the accused for return of \nmoney are matters unconnected with the terms and conditions of service of \ncivil servants. Neither any presumption can be drawn against him nor he \ncan be considered disqualified only on such facts unless the civil servant \nconcerned is subjected to disciplinary proceedings as per provisions of the \nlaw and the rules. \n \n(b) \nThough the release of a government servant under section 25 of the said \nOrdinance does not automatically disqualify him for holding his office but \nit makes him liable to face disciplinary proceedings in regard to charges of \ncorruption mentioned in section 25 of Ordinance No. XVIII of 1999 but \nthis liability should be without prejudice to the right of a government \nservant to:  \n \n(i) \nbe informed in writing about the action proposed to be taken against \nhim and the grounds of the action; and \n\nPage - 896             ESTACODE (EDITION-2021)                              CHAPTER-8     \n           \n \n \n(ii) \nbe given a reasonable opportunity of showing cause against the \naction proposed to be taken against him. \n \n3. \nIf follows from the above stated position that the Ministry/ Division/ \nDepartment concerned is required to initiate disciplinary proceedings in accordance with \nthe law, if a government servant is released under section 25 of the NAB Ordinance. \n \n4. \nThe above clarification is being circulated for information and guidance of \nall Ministries/Divisions/Departments. \n[Authority: Estt. Div.‘s OM No. 3/65/2000-R.2, dated 3rd November 2000] \nSl.No.36 \nEmployment/Re-employment of Persons Penalized Under the Government Servants \n(Efficiency & Discipline) Rules, 1973 and the Removal from Service (Special \nPowers) Ordinance, 2000  \n \nReference the Estab. Div.‘s OM No. 22/4/71-F.1, dated 3-4-1973 under which \nMinistries/Divisions/Departments were required to consult the list circulated by the \nEstablishment Division, of persons dismissed from government service for consultation \nbefore making fresh appointments. As the number of Ministries/ Divisions/Departments \nand government servants both have increased tremendously since the issuance of above \nreferred instructions neither the information required for preparation of lists from the \nMinistries/Divisions is received nor has it now been possible to prepare and circulate lists, \nkeeping in view the voluminous data. Further, to reduce the workload and in the public \ninterest, powers to initiate and finalize disciplinary proceedings in cases of employees \nfrom BPS-1 to BPS 19 and equivalent stand delegated to the respective authorities. \n \n2. \nIt has now been decided that, in case of a person having served somewhere \nunder the government before his candidature for fresh appointment or re-employment, \nMinistries/Divisions/Departments shall consult the parent organization of the person to be \nappointed/re-employed to find out whether he was penalized under the Government \nServants (Efficiency & Discipline) Rules, 1973 or the *Removal from Service (Special \nPowers) Ordinance, 2000 or had retired from service voluntarily. If a person is found to \nhave been dismissed from service or retired on his request, he shall not be appointed/re-\nemployed. In case of other penalties, the appointing authority may decide whether a \npenalized candidate may or may not be appointed/re-employed. \n[Authority: Estab. Div.‘s O.M. No. 12/1/2006-D.2, dated 29th March, 2006] \n \n______________________ \n                         \n Now Civil Servants (Efficiency & Discipline) Rules, 2020. \n Removal from Service (Special Powers) Ordinance, 2000 has been ceased to exit. \n\nCHAPTER 9 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nRETIREMENT AND SEVERANCE  \n(897-898) \n \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 899 \n \n \nCHAPTER 9 \n \nRETIREMENT AND SEVERANCE  \n \nSl.  \nNo(s). \nChapter Contents \nPage \nNo(s). \n \nPART-I \nRETIREMENT & SEVERANCE  \nAND  \nRE-EMPLOYMENT  \n \n \nI. RETIREMENT FROM SERVICE \n(STATUTORY PROVISIONS) \n \n \n1.1 Retirement on Completion of Sixtieth Year of Age ................................... 903-904 \n \n1.2 Authorities Competent to Accept Requests for Retirement ....................... 904-905 \n \n1.3 Retirement on Completion of 25 years Service-Right to Retire \nThrough  ........................................................................... Written  Intima\n905 \n \n1.4 Retirement on Completion of 25 years Service Qualifying for Pension \n(General Instructions) – Retiring Pension .................................................\n905-906 \n \n1.5 Withdrawal of Applications for Premature Retirement .............................\n906 \n \n1.6 Voluntary Retirement of Government Servants.........................................\n906 \n \n1.7 Notifying Retirement of an Officer on Attaining the Age of \nSuperannuation ..........................................................................................\n907 \n \n1.8 Recall to Duty After Premature Retirement ...............................................\n907 \n \n2.1 Grant of Medical Allowance to Civil Pensioners of the Federal Governm907-908 \n \n2.2 Grant of Medical Allowance to Civil Employees/Pensioners of the \nFederal Government ........................................................................................\n908-909 \n \n2.3 Grant of Medical Allowance to Civil Pensioners of the Federal \nGovernment \n909-910 \n \n3.1 \nTraveling Allowance for Journey on Retirement (For Mission Abroad) \n910 \n \n3.2 Revision of Traveling Allowance Rules (Within Pakistan) ....................... 910-911 \n \n3.3 T.A. for Journey on Retirement-Cost of Transportation of Personal \nCar/ Motorcycle/Scooter ...........................................................................\n911 \n \n3.4 T.A. for Journey on Retirement – Determination of Home Town .............\n912 \n \n3.5 Time-Limit for Availing of the Concession of Traveling Allowance \nAfter Retirement ........................................................................................\n912 \n \n3.6 T.A. for Journey on Retirement-Admissibility of T.A. to Employees \nwith Home Towns of Gilgit Baltistan and Chitral .....................................\n913 \n \n3.7 Time Limit for Availing of the Concession of Traveling Allowance \nAfter Retirement – Admissibility in Re-employment in Government .......\n913 \n \n3.8 Revision of Transfer Grant, Transportation of Motorcar/ Motorcycle/ \nScooter and Mileage Allowance......................................................................\n914-915 \n \nII.  RE-EMPLOYMENT \n \n \n4.1 Employment \nafter \nRetirement- \nPolicy \nand \nProcedure \n– \nRe-employment After Superannuation .......................................................\n916-917 \n\n    Page - 900                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nSl.  \nNo(s). \nChapter Contents \nPage \nNo(s). \n \n4.2 Indication of Date of Superannuation of Officers Proposed for \nAppointment to Tenure Posts ....................................................................\n917-918 \n \n4.3 Re-employment of Civil Servants After Compulsory Retirement or \nTermination of Service ....................................................................................\n918 \n \n4.4 Re-employment During Refused L.P.R ..........................................................\n918 \n \n4.5 Re-employment after Superannuation by Corporations/ Autonomous \nBodies ..............................................................................................................\n918-919 \n \n4.6 Cabinet Decision Regarding Re-employment .................................................\n919 \n \n4.7 Re-employment Beyond Superannuation in Unavoidable Cases....................\n919 \n \n5.1 Continuation in Service Beyond Superannuation ...................................... 919-920 \n \n5.2 Guard Against Unauthorised Overstayal after Superannuation/on Expiry \nof the Period of Contract Re-employment ......................................................\n920-921 \n \n5.3 Request for Re-employment by Officers Retired Voluntarily ........................\n921 \n \n5.4    Permission to Seek Private Employment  by Civil Servants During \nLPR  and Within Two Years of Retirement ........................................................\n921-922 \n \n5.5    Permissions Granted by the Provincial Governments to Officers of All Pa\n923 \n \n6.1 \nEx-Government Servants (Employment with Foreign Governments) (P 923-924 \n \n6.2 Ex-Government Servants Employed by UN Agencies ...................................\n924 \n \n6.3 Production of Certificate of Physical Fitness by Retired  Government \nServants on Re-employment to Gazetted Posts ...............................................\n924-925 \n \n6.4 Re-employment and Medical Examination ..................................................... 925-926 \n \n \n6.5 Fixation of Pay and Allowances of Re-employed Government \nServants – Principles for Fixation of Pay ..................................................\n926-927 \n \n6.6 Grant \nof \nAllowances \nDuring \nRe-employment/Contractual \nAppointment ..............................................................................................\n927-928 \n \n6.7 Fixation of Pay of Retired Government Servants Civil/Military \nRe-employed Under the Government and in Autonomous Bodies ............\n928-929 \n \n6.8 Principle of Equivalence – Defence Services and National Pay Scales .......... 929-930 \n \n7.1 Re-employment – Pay Fixation ....................................................................\n930 \n \n7.2 Refixation of Pay After Introduction of Revised National Pay Scales ...... 930-932 \n \n7.3 Leave Salary Admissible During Re-employment ....................................\n932 \n \nPART-II \nTERMINATION OF SERVICES \n& \nDIRECTORY RETIREMENT  \n \n \nI.   TERMINATION OF SERVICES \n \n \n \n8.1 C.S.R. 436. Notice of Discharge on the Abolition of Post to  ........ Perman\n \nEmployees ......................................................................................................\n933 \n \n8.2 Termination of Service of Temporary Government Servants .........................\n934 \n \n8.3 Termination of Services of Officers Employed on Contract ..........................\n934 \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 901 \n \n \nSl.  \nNo(s). \nChapter Contents \nPage \nNo(s). \n \nII. REVERSION \n \n \n9.1 Reversion to Lower Grade/Post ...................................................................\n935 \n \n9.2 Imposition of Penalty for Specific Period .......................................................\n935 \n \n9.3 Reversion to Parent Group/Cadre ...................................................................\n935 \n \n9.4 Reversion of Ad-Hoc Appointees ................................................................... 935-936 \n \n9.5 Departmental Promotion Committee not Concerned with Demotions/ \nReversions .......................................................................................................\n936 \n \nIII. RESIGNATION FROM GOVERNMENT SERVICE \n \n \n10.1 Acceptance of Resignation During Pendency of Disciplinary  .. Proceedi937-938 \n \n10.2 Withdrawal of Resignation by Government Servants ....................................\n938 \n \n \n10.3 Proposal for Resignation and Original Letter of Resignation ......................... 938-939 \n \n10.4 Resignation of Temporary Government Servants ..........................................\n939 \n \n10.5 Proposals for Resignation to be Self-Contained .............................................\n939 \n \n10.6 Procedure for Processing of Cases of Resignation of Officers .......................\n940 \n \n10.7 Absence from Duty Without Leave ................................................................\n940 \n \nIV. DIRECTORY RETIREMENT \n \n \n11 \nCivil Servants (Directory Retirement from Service) Rules,2020 ................. 941-944 \n \n_______________ \n \n\n    Page - 902                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 903 \n \n \nCHAPTER 9 \nRETIREMENT AND SEVERANCE \nPART-I \nRETIREMENT & SEVERANCE  \nAND  \nRE-EMPLOYMENT  \nI.   Retirement from Service  \n   (Statutory Provisions) \n \n1.1 \nRetirement on Completion  \n \n \nof Sixtieth Year of Age \n \nSections 13 & 19 of Civil Servants Act, 1973 which provides the legal provisions \nfor retirement, are reproduced below:—  \n \n13. [Retirement from service.–(1) A civil servant shall retire from service– \n(i)  \non such date after he has completed [twenty] years of service qualifying for \npension or other retirement benefits as the competent authority may, in public \ninterest, direct; or \n(ii)  where no direction is given under clause (i), on the completion of the \nsixtieth year of his age. \n \n(2)  No direction under clause (i) of sub-section (1) shall be made until the \ncivil servant has been informed in writing of the grounds on which it is proposed to make \nthe direction, and has been given a reasonable opportunity of showing cause against the \nsaid direction. \n \nExplanation: In this Section, ―competent authority‖ means the appointing \nauthority prescribed in rule 6 of the Civil Servants (Appointment, Promotion and \nTransfer) Rules, 1973]. \n \n19.  Pension and Gratuity.– (1) On retirement from service, a civil servant \nshall be entitled to receive such pension or gratuity as may be prescribed. \n \n(2)   In the event of the death of a civil servant, whether before or after retirement, \nhis family shall be entitled to receive such pension, or gratuity, or both, as may be prescribed. \n \n(3) \nNo pension shall be admissible to a civil servant who is dismissed or \nremoved from service for reasons of discipline, but Government may sanction \ncompassionate allowance to such a civil servant, not exceeding two-thirds of the pension \nor gratuity which would have been admissible to him had he been invalided from service \non the date of such dismissal or removal. \n                                                          \n Subs. vide Civil Servants (Amendment) Ordinance No. XX of 2000, dated 1-6-2000. \n Subs. vide Civil Servants (Amendment) Ordinance No. XXXIV of 2001, promulgated on 4-8-2001. \n\n    Page - 904                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n(4) \nIf the determination of the amount of pension or gratuity admissible to a \ncivil servant is delayed beyond one month of the date of his retirement or death, he or his \nfamily, as the case may be, shall be paid provisionally such anticipatory pension or \ngratuity as may be determined by the prescribed authority, according to the length of \nservice of the civil servant which qualifies for pension or gratuity; and any over payment \nconsequent on such provisional payment shall be adjusted against the amount of pension \nor gratuity finally determined as payable to such civil servant or his family. \n[Authority:- Civil Servants Act, 1973, Sections 13 & 19.] \n \n1.2 \nAuthorities Competent to Accept  \nRequests for Retirement   \n \nA reference is invited to the Establishment Division's Office Memorandum No. \n1/2/67-CV, dated the 6th December, 1967 (Annex) in which it was stated that it was not \nnecessary to submit requests for retirement on completion of 25 years' qualifying service to \nthe President for orders where the appointing authority was the *President. This was so \nbecause government had allowed all civil servants the right to apply for retirement and the \nintimation of intention to retire once submitted by a civil servant was final and could not be \nmodified or withdrawn.  This right of the civil servant is, however, subject to the provisions \nof the Essential Services (Maintenance) Act, and is not available to a civil servant against \nwhom a departmental enquiry is pending.  The question has, therefore, arisen as to which \nauthority is competent to accept such requests for retirement. It has been decided that \nrequests for retirement of officers of BPS mentioned in column 1 below should be  submitted \nto the Authority mentioned in column 2 for orders:— \nSr.  \nBPS  of officers  \n \n      Authority competent to accept  \nNo. \n \n \n \n \n \nRequest for retirement \n (i)  \nBPS  21 and above......... \n \nPrime Minister. The summary after   approval \nby the Minister concerned would be \nsubmitted \nthrough \nthe \nEstablishment \nDivision. \n **(ii) \nBPS 17 to 20 ............ \n \nSecretary of the Ministry/Division which \nadministratively \ncontrols \nthe \ncadre \nor \ndepartment to which the post belongs. \n ** (iii) BPS 16................... \nHead of Department.  \n \n** (iv) BPS 1 to 15..............  \nHead of Department or Head of Office.  \n[Authority.- Estt. Div.‘s O.M.No.1/5/73-CV, dated 6-6-1974]. \n \n \n \n                                                          \n Prime Minister. \nNote.— Competent Authorities may be meant as described under Rule 6(1) &(2) of the (Appointment, \nPromotion and Transfer) Rules,1973. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 905 \n \n \n(ANNEX I) \n[Copy of Establishment Division O.M. No. 1/2/67-CV, dated 06.12.1967] \nSubject:— \nRight to retire on a retiring pension after completing 25 years qualifying \nservice-Policy. \n \nA point has been raised whether or not the approval of the President (where the \nPresident is the appointing authority) is required for the termination of services of a Class I \nofficer who opts for retirement in pursuance of paragraph (5) of the Ministry of Finance \nO.M. No. O.B. 2/12/63-IMP (I), dated the 18th  August, 1966. \n \n2.  \nThe point has been examined in the Establishment Division and it has been \ndecided in consultation with the Law Division that it is unnecessary to submit such cases to \nthe President**. Only such cases of officers of and above the level of heads of major \ndepartments and Joint Secretaries to the Federal Government may be submitted to the \nPresident** for information. \n1.3 \nRetirement on Completion of 25 Years  \nService – Right to Retire Through  \nWritten Intimation \n \nA question has been raised whether a government servant who intends to retire after \ncompleting 25 years service qualifying for pension, can submit a written intimation of his \nintention to retire even before completing 25 years qualifying service. \n \n2.  \nThe matter has been examined, in consultation with the Law Division and the \nFinance Division, and it has been decided that the right to retire from service accrues to a \ngovernment servant only after he has completed 25 years' service qualifying for pension.  As \nsuch, he can exercise the said option and submit a written intimation of his intention to retire \nonly after the date of completion of his 25 years' service qualifying for pension.  Application \nfor L.P.R***., if due, shall also be submitted after that date. \n \n3.  \nIf a government servant desires to leave service before completion of his 25 \nyears' service qualifying for pension, he may do so by tendering resignation from service. In \nthat case he will not be entitled to any pensionary benefits. \n[Authority.- Estt. Division‘s O.M. No. 23/2/81-CV (A), dated 12-4-1981]. \n \n1.4 \nRetirement on Completion of 25 Years  \nService Qualifying for Pension  \n(General Instructions) - Retiring Pension \n \nSubject to the provisions of the Essential Services (Maintenance) Act, 1952, all \ngovernment servants shall have the right to retire on a retiring pension after completing 25 \nyears qualifying service, provided that a government servant, who intends to retire before \n                                                          \n Prime Minister \n BPS 17 and above. \n*** Leave Preparatory to Retirement. \n\n    Page - 906                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nattaining the age of superannuation, shall, at least (Six) months before the date on which he \nintends to retire, submit a written intimation to the authority which appointed him, indicating \nthe date on which he intends to retire. Such an intimation, once submitted, shall be final and \nshall not be allowed to be modified or withdrawn. [The right given by this paragraph shall not, \nhowever, be available to government servant against whom a departmental enquiry is \npending]. \n[Authority.- Para 5 of the Finance Division‘s O.M. No. O.B.2/12/63-IMP(I), dated 18-8-1966  \nas amended vide Finance Div.‘s O.M No. OB.2/12/63-Imp. (1), dated 14.12. 1967]. \n \n1.5 \nWithdrawal of Applications  \n \n \nfor Premature Retirement \n \nAccording to ―Note 1‖ below Article 465-B/CSR, a written intimation once \nsubmitted by a government servant who intends to retire after completing 25 years service \nqualifying for pension, shall be final and shall not be allowed to be modified or withdrawn. \n \n2.  \nThe matter has been examined, in consultation with the Law Division and the \nFinance Division, and it has been decided that, in partial modification of the existing \nrules/orders, if a government servant withdraws his application for premature retirement or \nmodifies the date of retirement, before its acceptance by the competent authority, the \napplication or the date of retirement shall be deemed to have been withdrawn or modified, as \nthe case may be. \n[Authority.- Estt. Division‘s O.M. No. 23/2/81-CV (B), dated 12-4-1981]. \n \n1.6 \nVoluntary Retirement of  \nGovernment Servants \n \nRefer to para 5 of Finance Division O.M No. OB.2/63-IMP(I) dated 18-08-1966 \naccording to which the right to seek voluntary retirement accrues to a Government servant \nafter he has completed 25 years of qualifying service for pension. A number of cases have \ncome to the notice of Finance Division in which it was found, after such an application for \nretirement under para 5 of the O.M referred to above has been submitted and accepted by the \ncompetent authority and the government servant had actually retired, that the 25 years \nqualifying service for pension had not been rendered e.g. the period of extra-ordinary leave \nhad not been excluded from service. As such the government servant became altogether \nineligible for pension, which caused hardship. In order to avoid recurrence of such cases in \nfuture and to avoid resultant hardship to the retired government servant concerned it has been \ndecided that the application on for retirement after completion of 25 years qualifying service \nmust be accompanied by particulars as in the enclosed form. These particulars are based on \nthe pension application form and are intended for the purpose of calculating qualifying \nservice. On receipt of the application, the Head of Department should arrange verification of \nthe qualifying service by the Audit Officer within one month from the date of the receipt of \nthe application before orders of retirement are passed.  \n[Authority.— Finance Division O.M No. F.8(5)-Reg (6)/73 dated 4th January,1975] \n \n                                                          \nAmended in terms of CSR 907. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 907 \n \n \n   \n1.7 \nNotifying Retirement of an  \nOfficer on Attaining the Age  \nof Superannuation  \n \nIt has come to notice of the Establishment Division that in some cases no \nnotification was issued regarding retirement of the officer who retired from service on \nattaining the age of superannuation, i.e., the age of 60 years. The absence of a notification \nregarding the retirement led to delay in payment of the pension and other dues. The \nmatter has, therefore, been considered by the Establishment Division and it is stated that \nwhile a notification may not be necessary in the case of officers who attain the age of \nsuperannuation for retiring them from service, it is necessary to notify the retirement of \nsuch officers to all concerned for the recovery of dues from the officers, if any, and to \nfacilitate payment of pension and other dues of the officers. The Ministries/Divisions are, \ntherefore, requested to ensure that retirement of officers working under them are notified \nwell in time even if the officer concerned does not take leave preparatory to retirement. In \ncase the retiring officer is on deputation with the Ministry/ Division or with any of their \nAttached Departments/ Subordinate Offices and the orders regarding his retirement are to \nbe issued by his parent Ministry/Department, that Ministry/ Department may please be \ninformed of the date of retirement of the officer so that they may issue notification \nregarding his retirement. \n[Authority.- Estt. Division‘s O.M.No.8/22/75-C.I., dated 26-2-1976]. \n \n1.8 \nRecall to Duty After Premature Retirement  \n \nAttention is invited to Establishment Division's O.M. No.23/2/81-CV(B) dated \n12.4.1981 according to which option to withdraw or modify the request for premature \nretirement is available to a government servant only before the said request is accepted by \nthe competent authority. Requests for premature retirement once accepted by the \ncompetent authority, cannot, repeat cannot, be allowed to be withdrawn or modified. \nRecall to duty after acceptance of request for voluntary retirement amounts to re-\nemployment for which approval of the Prime Minister is required. \n \n2.  \nMinistries/Divisions are requested to bring the above position to the notice \nof all concerned including their attached departments and subordinate offices, \nautonomous and semi-autonomous organizations, etc., to ensure strict compliance with \nthe above stated provision.  \n[Authority.- Estt. Division‘s O.M. No. F. 14/10/95-R.2 dated 25-8-1996]. \n \n2.1 \nGrant of Medical Allowance to Civil  \nPensioners of the Federal Government  \n \nThe sanction of the President to the introduction of Medical Allowance with \neffect from 1st July, 2010 to all civil pensioners of the Federal Government including \ncivilians paid from Defence Estimates and Civil Armed Forces at the following rates:— \n(i) \nPensioners who retired in BPS 1-15 @15% of pension drawn. \n(ii) \nPensioners who retired/will retire in BPS 16-22 @20% of pension drawn. \n\n    Page - 908                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n2. \nThe medical allowance will be allowed after allowing increases in family \npension, pension and minimum pension notified vide following O.Ms:- \n \ni. \nNo.F2(3)-Reg.6/2010 \n \ndated 05-07-2010. \n \nii. \nNo.F.4(1)-Reg.6/2010 \n \ndated 05-07-2010. \n \niii. \nNo.F.15(1)-Reg./2010 \n \ndated 05-07-2010. \n \n3. \nThe re-employed pensioners will be allowed medical allowance after \nallowing increases in pension on notional basis as increases in pension are not admissible to \nthem during re-employment. \n \n4. \nThe existing facility of reimbursement of amounts spent on account of \npurchase of medicines by the retired Government servants and local purchase of medicines \nby Government Hospitals for Outdoor Patients (OPD) will be discontinued. However, the \nexisting facilities for consultation and diagnostic investigations at OPD will continue as \nbefore. Reimbursement/Local Purchase on account of Cancer, Hepatitis B,C and Insulin \ndependent diabetes would be admissible for OPD patients. The existing facility of \nreimbursement of all kinds of expenditure on account of indoor Medical Treatment will \ncontinue as before. \n[Authority:- Finance Division‘s O.M.No.F.16(1)-Reg.6/2010-778 dated 5th July,2010]. \n \n2.2 \nGrant of Medical Allowance to  \nCivil Employees/Pensioners of  \nthe Federal Government \n \nIn partial modification of Finance Division‘s O.Ms. No. 1(1)Imp/2010-622 and \nNo.F.16(1) Reg-6/2010-778, both of dated 5th July,2010 regarding the subject mentioned \nabove, that it has been decided in consultation with Ministry of Health that serving/retired \ncivil employees of the Federal Government or member of his/her family suffering from the \nfollowing chronic diseases, will be entitled for reimbursement of amount spent on account of \npurchase of medicines for the medical treatment at OPD:—    \n(1) \nChronic pulmonary-cardiovascular and circulatory disorders. \n(2) \nTumours, malignancies, cancer and chronic blood disorders (Thallasaemias \netc). \n(3) \nChronic hepato-renal disorders, organ failure, dialysis and transplants. \n(4) \nChronic neuro-psychiatric diseases, neuropathies, epilepsy, paralysis. \n(5) \nChronic inflammatory-infectious diseases (rheumatoid, arthritis, hepatitis, \nTB, tetanus etc.) \n(6) \nChronic endocrine disorder (diabetes/goiter pancreatitis etc). \n(7) \nChronic degenerative disorders. \n(8) \nPoisoning, dog and snake bite. \n(9) \nDrug Abuse, STD,HIV/AIDS, VHF. \n(10) Chronic skin diseases, allergies-chronic connective tissue and auto immune \n                                                          \n Now Ministry of National Health Services Regulations and Coordination. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 909 \n \n \ndisorders.  \n(11) Injuries including orthopaedics, burns, gunshot, blast and head injuries. \n(12) Day surgery (obstetric-gynae disorders, deliveries, cataract and eye/ENT day \nprocedures). \n(13) Shock, cardiogenic shock, stroke and electrolyte disorders. \n(14) Treatment for eye, ENT and disabilities/handicaps. \n(15) Dental treatment. \n \n2. \n[X  \nX \nX \nX \nX \nX \nX] \n \n3. \nMinistry of Health will issue necessary instructions for constitution of a \nMedical Board at each Government Hospital, which will examine the serving/retired \nGovernment servant or a member of his/her family and decide suffering from chronic \ndisease, not covered under the above stated list, for reimbursement of medical expenses \nincurred for the treatment in OPD and their decision shall be final. \n[Authority:-Finance Division‘s O.M. No.F.6(1)R-10/2010-171-2011 dated 24-03-2011]. \nClarification for the Grant of Medical Allowance to Civil Employees/ Pensioners of \nthe Federal Government \n \nRefer to Finance Division‘s O.M. of even number dated 24th March,2011 on the \nabove subject and to clarify that provisions of the said O.M. are applicable to all \nserving/retired Civil Employees (Gazetted/Non-Gazetted) of the Federal Government \nwith effect from 1st July,2010. \n[Authority:-Finance Division‘s O.M. No. F.6(1)R-10/2010-564 dated 5th July,2011]. \n \n2.3 \nGrant of Medical Allowance to  \nCivil Pensioners of the Federal  \nGovernment \n \nRefer to Finance Division‘s O.M.No.F.16(1)-Reg.66/2010-778 dated 5th \nJuly,2010 and to state that the Government introduced Medical Allowance with effect \nfrom 1st July,2010 to all civil pensioners of the Federal Government including civilians \npaid from Defence Estimates and Civil Armed Forces. \n \n2. \nIn terms of para-22 of Finance Division‘s O.M. No.F.1(5)-Imp/2011-419 \ndated 04-07-2011 it was decided that:- \n(i) \nMedical Allowance admissible to the existing retired Civil Servants in \nBPS-1 to BPS-15 and BPS-16 to BPS-22 @ 25% and @ 20% of the net \npension respectively shall continue to be admissible at the frozen level of \nits admissibility as on 30-06-2011 till further order. \n(ii) \nAll the Civil Servants in BPS-1 to BPS-15 and in BPS-16 to BPS-22, who \nshall retire on or after 01-07-2011 onwards, shall be allowed Medical \nAllowance @ 25% and @ 20% of the net pension respectively and shall \n                                                          \n Now Ministry of National Health Services Regulations and Coordination. \n\n    Page - 910                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nstand frozen at the same level.  \n \n3. \nNow the President has been pleased to sanction, w.e.f. 01-07-2015 until \nfurther orders 25% increase in the amount of medical allowance being drawn by the civil \npensioners of Federal Government, civilian paid from Defence Estimates and Civil \nArmed Forces and to the future retirees on the medical allowance admissible to them at \nthe time to retirement and shall stand frozen at same level. \n[Authority:-Finance Division‘s O.M.No.16(1)-Reg.6/2015-698 dated 07-07-2015]. \n \n3.1 \nTraveling Allowance for Journey  \non Retirement (For Mission Abroad) \n \nGrant of T.A. on Retirement of Government Servants Posted in Missions \nAbroad. The President has been pleased to sanction the grant of T.A. as admissible under \nthe rules on retirement within a period of six months from the date of retirement by \napproved route to home-based government servants serving in Pakistan Missions abroad \nand their families from the station of retirement to Pakistan.  \n \n2.  \nIn the event of the legitimate children of the retiring government servants \nreceiving education at the station of retirement, the T.A. for such children may be \nclaimed within one year from the date of retirement. In either case no T.A. advance is to \nbe paid, instead the Mission will itself arrange necessary tickets and charges for the \ntransportation of personal effects in accordance with entitlement. \n \n3.  \nThis issues with the concurrence of the Ministry of Finance vide their \nU.O. Note No.668-R5/64, dated the 30th March, 1964. \n[Authority:- Foreign Affairs O.M. No. Rules 4/7/63, dated the 4th April, 1964]. \n \n3.2 \nRevision of Traveling Allowance  \nRules (Within Pakistan) \nThe existing rules governing the grant of traveling allowance to government \nservants on tour and on transfer, etc. within Pakistan were framed long ago and do not \nconform to the present day conditions, the President has, therefore, has pleased to decide \nas follows:— \nX \nX \nX \nX \n \nTRAVELLING ALLOWANCE FOR JOURNEY ON RETIREMENT  \n \n17.(a) A government servant shall be allowed TA to the extent specified below, \nin respect of the journey from the place of his last posting to his home \ntown, performed during leave preparatory to retirement or on or after \nretirement.  \n(i) \nActual fare by rail or air of the class to which he was entitled \nimmediately before his retirement for himself and for each member \n                                                          \n Amended vide Finance Division‘s O.M.No.F.1(5)R-10/2010-98 dated 24-04-2014. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 911 \n \n \nof his family. For journeys by road between places not connected by \nrail or *air, mileage allowance shall be allowed.  \n(ii) \nCost of transportation of personal effects to the extent admissible to \nhim immediately before retirement for journeys on transfer.  \n(b) \nAdvance payment for expenditure as at (a) above shall be made and be \ntreated as final payment. \n(c) \nThe home town shall be determined according to entries pertaining to the \npermanent address of the government servant in his service record or \naccording to the declaration, made by him for purposes of leave travel \nconcession. \n(d) \nThe term ―retirement‖ shall mean retirement on attaining the age of \nsuperannuation, or on completing prescribed service limit, or voluntary \nretirement on completion of 25 years qualifying service or on invalid \npension or compulsory retirement.  \nX \nX \nX \nX \n \n18. \n[omitted] \n     X \n     X \n     X \n     X \n \n19.  The existing rules and general orders on the subject shall be deemed to \nhave been modified to the extent indicated in the preceding paragraphs.  \n \n20.  These orders shall come into force from the 1st January, 1973.  \n[Authority: Para 17 of Finance Division‘s OM  No. F. 2(1)-Rev., 1/72, dated 20-12-1972]. \n \n3.3 \nT.A. for Journey on Retirement -  \nCost of Transportation of Personal  \nCar/ Motorcycle/Scooter \n \nReference paragraph 17 of this Division O.M. No. F. 2(1)-Rev.1/72, dated the \n20th December, 1972, as amended from time to time.  \n \n2.   \nIt has been decided that, in addition to the cost of transportation of \npersonal effects prescribed in paragraph 17 of the Office Memorandum referred to above, \nthe cost of transportation of personal car or motor cycle or scooter shall also be \nadmissible for journey to home town on retirement. The cost shall, however, be \ncalculated by road and restricted to the distance by the practicable route.  \n \n3.  \nThese orders shall have immediate effect.  \n[Authority:- Finance Division‘s OM No. 2(3)-R. 9/79-dated 23rd January, 1979]. \n \n\n    Page - 912                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n3.4 \nT. A. for Journey on Retirement –  \nDetermination of Home Town \nAccording to paragraph 17 of Finance Division‘s Office Memorandum No. F. \n2(1)- Rev. 1/72, dated the 20th December, 1972, a civil servant is entitled to travelling \nallowance for journey on retirement up to his home town, on the scale and to the extent \nprescribed therein. The home town for this purpose is determined according to entries \npertaining to the permanent address in his service record or according to the declaration \nmade for purpose of leave travel concession.  \n \n2.  \nA question has arisen as to how the home town should be determined in \ncases where the civil servant had no occasion to make a declaration for the purpose of \nleave travel concession; nor was any entry pertaining to permanent address available in \nhis service records or, where available, the service book/service record shows- a place of \npermanent residence in territories now forming part of India. It has been decided that the \nfollowing procedure shall be adopted to regulate such cases:—  \n(i) \nCivil servants who have already retired or are on leave preparatory to \nretirements.—They may be allowed to give declaration to this effect now \nand granted travelling allowance accordingly.  \n(ii) \nCivil servants who are in service.—They may be required to declare their \nhome town within a period of six months from the date of issue of these \norders.  \n[Authority:- Finance Division‘s O.M. No. F. 2 (42)-R. 9/75, dated the 24th November, 1975]. \n \n3.5 \nTime-Limit for Availing of the  \nConcession of Traveling Allowance  \nAfter Retirement \n \nReference paragraph 17 of Finance Division‘s Office Memorandum No. F. 2(l)-\nRev. 1/72, dated the 20th December, 1972, according to which a retiring civil servant is \nentitled to claim Travelling Allowance for journey, upto his home town, performed during \nleave preparatory to retirement or on or after retirement to the extent prescribed therein.  \n \n2.  \nIt has now been decided that a civil servant who did not avail himself of \nthe concession of retirement T.A. during leave preparatory to retirement, may do so \nwithin six months after the actual date of his retirement. If, however, a retired civil \nservant dies during this period, without having availed himself of the concession, it may be \nallowed to the family on application to the Head of Department and should be availed of \nbefore the expiry of six months from the date of retirement of the deceased government \nservant or within three months of the date of his death, whichever may be later.  \n \n3.  \nIt has further been decided that in the case of retired civil servants who are \nre-employed immediately after, or within six months from the date of their retirement, the \ntime limit prescribed in paragraph 2 above, shall commence from the date on which the \nperiod of re-employment concludes.  \n[Authority:- Finance Division‘s O.M. No. F. 2 (5)-R. 9/76, dated the 3rd March, 1976]. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 913 \n \n \n3.6 \nT. A. for Journey on Retirement – \nAdmissibility of TA to Employees with  \nHome Towns of Gilgit Baltistan and Chitral \n \nAccording to paragraph 17 of Finance  Division O.M. No. F.2(l) Rev. 1/72 dated \nthe 20th December, 1972  a government servant, on retirement, is entitled to T.A. to the \nextent specified therein.  \n \n2.  \nA question has been raised as to what amount of T.A. shall be admissible \nto employees whose home towns are in *Gilgit, Baltistan, Chitral and therefore, of \nnecessity, they have to perform the journey on retirement, by air. The matter has been \nconsidered and it has been decided that in such cases T.A. shall be allowed as under:—  \n(i) \nFor the portion of journey connected by rail, rail fare of the class of \nentitlement.  \n(ii) \nFor the portion of journey connected by road, mileage allowance at \nprescribed rate. \n(iii) \nAir fare (economy class) for self and family, from the airport of \nRawalpindi/Peshawar, as the case may be, upto the airport near the home \ntown;  \n(iv) \nand cost of transportation of personal effects paisas 3 per road mile from \nthe residence at the old station of posting to the residence at his home \ntown, irrespective of mode by which the personal effects are carried. \n[Authority:- Finance Division‘s O.M. No. F. 2(16)-R. 9/77, dated the 29th July, 1977]. \n3.7 \nTime Limit for Availing of the Concession  \nof Traveling Allowance after Retirement –  \nAdmissibility in Re-employment in Government  \n \nReference Finance Division‘s Office Memorandum No. F. 2(5)-R9/76, dated the \n3rd  March 1976, on the subject noted above. A question has been raised as to whether the \nconcession of retirement T.A in case of re-employment is also admissible to retired civil \nservants who are re-employed in autonomous/ semi-autonomous organizations or private \ncompanies. It is clarified that the concession of retirement T.A. in ‗case‘ of re-\nemployment is admissible only to those retired civil servants who get re-employment in \ngovernment departments and not to those re-employed in autonomous/semi-autonomous \norganizations or private companies. It is also clarified that a retired civil servant is \nentitled to avail of the T.A. concession any time during leave preparatory to retirement or \nafter his retirement but before the expiry of the time limit of six months after the date of \nretirement. In the case of re-employment during leave preparatory to retirement or within \nsix months from the date of retirement, a retired civil servant can avail of the concession \nany time before the termination of his re-employment or within a period of six months \nfrom the date on which his re-employment period ends. \n[Authority:- Finance Division‘s O.M. No. F. 2 (28-R.9/80; dated the 10th March, 1981]. \n                                                          \nPreviously ―Northern Areas‖. \nAs per Revised Rates amended from time to time.  \n\n    Page - 914                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n3.8 \nRevision of Transfer Grant, Transportation  \nof Motorcar/ Motorcycle/Scooter and  \nMileage Allowance \n \nReference Finance Division's O.M. No. F.2(1)-Rev.I/72 dated the 20th December, \n1972, on the above mentioned subject, as amended from time to time. It is stated that the \nPresident has been pleased to decide that the existing rates of Transfer Grant, Transportation \nof Motor Car/Motorcycle/Scooter by road and the Mileage Allowance shall be revised with \nimmediate effect, as under:— \n \n(I)  TRANSFER GRANT \n \n(i) \nEmployees having family \nOne month‘s pay. \n(ii) \nEmployees not having a family \nHalf month‘s pay. \nNote:—  \n(i) Transfer TA is admissible where change of residence is involved in \nconsequence of change of headquarters. \n \n(ii) Transfer grant is admissible only where breaking-up of the house hold \nestablishment at the old station and setting up of the house hold \nestablishment at new station takes place, and a certificate to this effect is \nrecorded on the Transfer TA bill by the Government servant concerned \nduly countersigned by the controlling officer (No.F.2(34)-r.9/84-999/84, \ndated 30.09-1984). \n \n[Authority:- Finance Division‘s O.M. No.F.1(2)-Reg.10/2005, dated 10th September, 2005]. \n \n(II)  TRAVELLING AND MILEAGE ALLOWANCE \n \nTransportation \nPrevious \n \nExisting \n(i) \nMotor Car \nRs. 2/- k.m. \nRs. 5/- per k.m. \n(ii) \nMotor Cycle/Scooter \nRs. 1/- per k.m. \nRs. 2.5/- k.m. \nMileage Allowance \n \n \n(i)   Personal Car/Taxi \nRs. 5/- per k.m. \nRs. 10/- pr k.m. \n(ii)  Motor Cycle/Scooter \nRs. 2/- per k.m. \nRs. 4/- per k.m. \n(iii)Bicycle/Animal back/ foot \nRs. 1/- per k.m. \nRs. 2/- per k.m. \n(iv)  Public Transport \nRs. 1/- per k.m. \n(BPS-6 and below). \nRs. 1/- per k.m. \nBPS-7 and above). \nRs. 2.5/- per k.m. \n \nRs. 2.5/- per k.m. \n                                                          \n Revised vide Finance Division‘s O.M No. F.1(3)/Imp/2012 dated 16-07-2012. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 915 \n \n \nTravel by Air \nGovt. servants in BPS-17 \nand those in receipt of pay \nof Rs. 54000 and above. \nGovt. servants in \nBPS-17 and above. \nCarriage of Personal effects on \nTransfer/ Retirement \nRs. 0.008 per k.m. Per k.g. \nRs. 0.02 per k.m. per \nk.g. \n(ii)   Government servants shall be allowed to use the mode of transport as shown \nbelow:— \nMode of Transport \nCategory of Government servants \nPersonal car, borrowed car, hiring of \na full taxi. \nOfficer of Category I. In the case of others, a \ntaxi may be engaged, if the urgency of the \nsituation so demands, with the approval of the \ncontrolling officer. \nPersonal Motor Cycle/Scooter. \nCategory I and II. \nBicycle etc. and public transport \nplying for hire single seat basis. \nAll Government servants. \n \n[Ministry of Finance O.M. No. F. 2(1)-Imp. 1/77, dated the 29th April, 1977.] \n \nIt has been decided to reimburse the toll tax on Motor Way paid by an officer \nwhile travelling in an official vehicle on official duty/tour on production of original \nreceipt in token thereof. It has also been decided to allow reimbursement of the Toll Tax \non Motor Way paid by an officer while travelling on official duty/tour by his own car \nsubject to production of original receipt in token thereof. \n[Authority:—Finance Division‘s O.M. No. 1(5) R. 9/98-345, dated 13th March, 2002.] \n \n \n \n \n \n \n \n \n \n \n \n \n                                                          \n Revised vide Finance Division‘s O.M No. F.1(3)/Imp/2012 dated 16-07-2012. \n\n    Page - 916                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nII.   RE-EMPLOYMENT \n \n4.1 \nEmployment after Retirement- Policy and  \nProcedure – Re-employment after Superannuation  \n \nIt has been noticed that Ministries/Divisions initiate proposals for re-employment of \ngovernment servants after superannuation as a routine measure. It is emphasized that \nre-employment beyond superannuation should be an exception and not the rule. It may be \nrecommended only in cases where government considers that the experience gained by the \nretiring person is of vital importance and can be gainfully utilized, particularly in fields \nwhere suitably qualified and experienced persons are not available. \n \n2.  \nFor achievement of the objective mentioned above, the government has \nframed a policy for re-employment of government servants and cases for re-employment \nwould, in future, be considered in accordance with the following criteria: \n \n(i) \nnon-availability of suitably qualified or experienced officers to replace the \nretiring officer; \n \n(ii) \nthe officer is a highly competent person with distinction in his \nprofession/field; \n   \n(iii) the re-employment does not cause a promotion block; and \n \n(iv) retention of the retiring officer, for a specified period, is in the public interest. \n \nThis policy would also apply to government controlled corporations and other \nautonomous bodies. \n \n3.  \nProposals for re-employment are required to be accompanied with the \nfollowing documents/information:- \n \n(a) \nthe proposal duly signed by Secretary or Additional Secretary Incharge of the \nMinistry concerned to be received in the Establishment Division 6 months \nbefore the officer is due to attain the age of superannuation and has the \napproval of the Minister Incharge; \n \n(b) \nthe steps taken to train the substitute, if any; \n \n(c) \nPERs with photograph, ICP chart and bio-data on prescribed proforma; and \n \n(d) \ncertificate that the officer is medically fit. \n \n4.  \nRe-employment beyond the age of superannuation in all cases requires the \napproval of the Prime Minister. While submitting summaries for re-employment /extension \nin re-employment on the prescribed proforma, as circulated vide Establishment Secretary \nD.O letter No. 4/1/84-R-I dated 08-08-1985 as Annex. \n \n5.  \nIt is requested to instruct all concerned in Ministries/ Divisions and Attached \nDepartments/autonomous bodies to strictly follow the guidelines given above. \n[Authority.- Establishment Secretary's D.O. letter No.7/3/ 89-OMG-II dated 28-01-1989]. \n \n \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 917 \n \n \n(ANNEX) \n \nBIO-DATA FORM \n(TO BE USED IN RE-EMPLOYMENT CASES) \n1. \n(Name of the Officer) ……………….. \n \na. \nGrade………… \n \nb. \nDate of Birth & Age on                 \n \n    \n(Years  \nMonths  \nDays) \n \n \n………… \n………  \n………… \n \nc.  \nDate of joining & Length of Service   \n \n    \n(Years  \nMonths  \nDays) \n \n \n………… \n………  \n………… \n \nd.  \nDate of Re-Employment (approved earlier) (Only  \n \n \n…………in case of extension in Re-employment period). \n \ne.  \nTotal PERs   V.Good  Good  Average  Below   Average \n \n \n(Years to be shown against Average & Below Average PERs)  \n \n \n……….. …….. \n…….. \n………     ………   …………. \n \nNOTE: \n \n \n(1) \nAny missing PERs with reasons \n \n \n(2) \nPhoto of the officer affixed in the CR dossier or not, if not affixed. \n \nf.  \nAdverse Remarks in the PERs \n \ng.  \nService (Showing Appointment Held) \n2. \nPromotion in Blockade \n \n(Indicate if Promotion blockade is created due \nto his re-employment). \n \n \n4.2 \nIndication of Date of Superannuation of  \nOfficers Proposed for Appointment to  \nTenure Posts \n \nCases have come to the notice in which some officers, who were about to attain \nthe age of superannuation within a few months time, were recommended for appointment \nto tenure posts, and in the Summary for the Prime Minister, there was no indication that \nthe tenure of the proposed appointment would last much beyond the age of \nsuperannuation of the recommendee. Submission of such proposals to the Prime Minister \n                                                          \n BPS/Post. \n\n    Page - 918                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nwithout indication of date of birth amounts to disguised recommendation for re-\nemployment. The competent authority has viewed the aforesaid lapse with displeasure \nand has directed that all proposals entailing to appointment to tenure posts should, \nbesides providing other relevant information, specifically mention the date of \nsuperannuation of the recommendee so that the competent authority may be able to \nexercise conscious discretion in regard to appointing a person to a tenure post involving \nhis retention in public service beyond the date of his superannuation. \n[Authority.- Estt. Division‘s O.M. No.1/134/99-E.6, dated 3-9-1999]. \n \n4.3 \nRe-employment of Civil Servants After Compulsory  \nRetirement or Termination of Service \n \nA person, whose services have been terminated as a result of a disciplinary action \nagainst him, or retrenched due to winding up of an organization (where he was serving) \non grounds of its having been set up irregularly, will not be re-employed without \nobtaining the orders of the President. \n \n2.  \nSuch cases for re-employment of persons, in all grades, both in \ngovernment service and corporations etc., should be submitted by the Ministry concerned \n(together with its recommendations and bio-data of the proposed person), through the \nEstablishment Division, to the *President for orders.  Such a proposal shall be made in \nthe form of a ―Summary‖, containing the approval of the Minister-in-Charge, and signed \nby the Secretary or Additional Secretary Incharge. \n[Authority.- Estt. Division‘s O.M. No. 2/6/78-CV, dated 08-1-1979]. \n \n4.4 \nRe-employment During Refused L.P.R \n \nA question has arisen whether a government servant, whose L.P.R. has been \nrefused, should be recommended for re-employment on the same post, after \nsuperannuation. \n \n2.  \nIt   has been decided that as a matter of policy, re-employment, beyond \nsuperannuation, may not be initiated as the period of refused L.P.R. gives ample time to \nfind out replacement of the retiring officer. In exceptional cases, where re-employment \nbeyond superannuation is inevitable, the reasons therefor may specifically be brought out \nin the ―Summary for the *President‖. \n \n[Authority.- Estt. Division‘s O.M. No. 3/60/81, dated 17-11-1982]. \n \n4.5 \nRe-employment after Superannuation  \nby Corporations/ Autonomous Bodies \n \nIt has time and again been stressed that the approval of the President* would be \nnecessary in all cases of re-employment after the age of superannuation in government as \nwell as in the autonomous bodies. In this connection attention is invited to Establishment \nSecretary's D.O. letter No. 8/l/72-CV, dated 29-5-1972 and Estt. Div.‘s O.M. No. 2/2/ \n78- CV, dated 24-12-1978. According to these instructions the age of superannuation of \nall government servants should be 60 years and this should apply equally to government \n                                                          \n Prime Minister. \n BPS. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 919 \n \n \ncontrolled corporations/ autonomous bodies etc. and if such organizations have \nprescribed age beyond 60 years they were required to amend their recruitment/service \nrules and inform the Establishment Division of compliance. It was abundantly made clear \nthat in case no communication was received, it would be assumed that the age of \nsuperannuation, as prescribed in their rules, is 60 years. \n \n2.  \nContrary to the explicit instructions referred to above, it has come to \nnotice that corporations/autonomous bodies have been re-employing persons after the \ndate of superannuation without obtaining prior approval of the *President. \n \n3.  \nIt is, therefore, reiterated that no person who has already attained the age \nof 60 years should be allowed to be in employment without obtaining prior approval of \nthe President. \n[Authority.- Estt. Division‘s O.M. No. 2/48/84-ABC dated 23-1-1985]. \n \n4.6 \nCabinet Decision Regarding  \nRe-employment \n \nThe Cabinet in its meeting held on 12-11-1990 has decided that no re-\nemployment beyond the age of superannuation should be allowed except in very \nexceptional cases for which approval of the Prime Minister would need to be obtained. \n \n2.  \nThis decision is also applicable to autonomous bodies/semi-autonomous \nbodies and may please be brought to their notice for strict compliance. \n[Authority.- Estt. Division‘s O.M. No.4/2/90-R.I dated 5-12-1990]. \n4.7 \nRe-employment beyond  \nSuperannuation in Unavoidable  \nCases \n \nThe Ministries/Divisions are advised not to initiate cases of re-employment of \ncivil servants beyond the age of superannuation unless that is considered unavoidable due \nto non-availability of his replacement and the importance and sensitivity of the job which \nmust be clearly brought out while initiating any such proposal. \n[Authority.- Estt. Division‘s O.M. No.4/1/93-R.I dated 27-8-1995]. \n \n5.1 \nContinuation in Service Beyond Superannuation \n \nThe Prime Minister has taken serious notice of cases in which civil servants \nwere allowed to continue in service beyond the date on which they attained the age of \nsuperannuation or completed the specified period of their re-employment on contract \nsimply on the grounds that proposals for their re-employment beyond the age of 60 or \nbeyond the period of re-employment had been submitted or were being submitted. This \npractice is in violation of government's clear instructions issued time and again.  In this \nconnection, attention is invited to circular (d.o. letter No. 4/1/84-R.I dated 20-6-1984). \n                                                          \n Prime Minister. \n\n    Page - 920                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n2.  \nThe procedure for employment of civil servants after retirement should be \nstrictly followed. It should particularly be ensured that all proposals for re-employment \nbeyond the age of 60 or for extension of the period of current re-employment are made at \nleast 6 months before the date of attaining the age of superannuation or the date of expiry of \nthe current period of re-employment, as the case may be. \n \n3.  \nIn case a proposal for re-employment has been submitted and no decision has \nbeen received by the date on which the civil servant concerned attains the age of 60 or \ncompletes the current period of re-employment, it is the responsibility of the head of office to \nensure that the civil servant relinquishes the charge on such date. \n[Authority.- Establishment Secretary's D.O. No. 4/1/84-R.I, dated 8-8-1985]. \n \n5.2 \nGuard Against Unauthorised Overstayal  \nafter Superannuation/on Expiry of the  \nPeriod of Contract Re-employment  \n \nIt has been observed by the Establishment Division in certain cases that officers \non superannuation or on expiry of contract re-employment continue in office which is \nviolation of the existing instructions issued on the subject from time to time. Attention is \ninvited to this Division's D.O. letters No. 5/10/83-E-4, dated 23-4-1983, No.4/1/84-R.1, \ndated 20-11-1986, O.M.No.4/1/84-R.1, dated 2-9-1990 and O.M. No.4/2/90-R.1, dated 5-\n12-1990. \n \n2.  \nIn view of the above, all the Ministries/Divisions are requested to ensure \nthat the instructions already issued by the Establishment Division are complied with in \nletter and spirit and no officer is allowed to continue in office after superannuation/on \nexpiry of the period of contract re-employment unless prior approval of the competent \nauthority is obtained in advance. In case of unauthorized overstayal, the financial liability \nfor such an irregularity shall rest upon the head of the department and the officer \nconcerned himself. \n \n3.  \nIf it is intended to get the retiring person re-employed on contract in public \ninterest or to get his contract extended, a proposal in the form of a summary for the Prime \nMinister should be submitted to Establishment Division about six months in advance \nfrom the date of his retirement from service/expiry of the contract so that Establishment \nDivision could have sufficient time to process it properly. \n \n4.  \nThe proposal for re-employment on contract/extension in contract should \ninvariably contain the following information:- \n \n(a) \nA brief report on the performance of the officer during the period of his \ncontract re-employment (only for the cases for extension in contract). \n \n(b) \nCertificate that the proposed re-employment/ extension in contract will not \ncreate promotion blockade for the departmental officers. \n \n(c) \nSteps taken to train a substitute of the officer and a statement of \ncircumstances in which no officer could be groomed to take up the \nassignment. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 921 \n \n \n \n5.  \nNo request for grant of ex-post-facto approval to the contract re-\nemployment/ extension in contract, in any circumstances, will be entertained. \n \n6.  \nAll the Ministries/Divisions are requested to strictly abide by the above \nguidelines. If a proposal, floated on the subject, either fails to give adequate information, \nas mentioned above or is not received in the Establishment Division in time, the same \nwill be liable to be summarily rejected by the Establishment Division and will not be \nprocessed further. \n[Authority.- Estt. Division‘s O.M. No.3/16/99-CP-6, dated 26-5-1999]. \n \n5.3 \nRequest for Re-employment by  \n \nOfficers Retired Voluntarily  \n \nAs per existing policy of the government, re-employment of retired civil \nservants beyond superannuation is not encouraged except in cases when a civil servant \npossesses such expertise that his services are irreplaceable. \n \n2.  \nThe Prime Minister has been pleased to decide that requests for re-\nemployment of ex-civil servants, who have voluntarily retired from service, shall be \nsummarily rejected. Ministries/Divisions are advised not to initiate any such proposal in \nfuture. \n[Authority.- Estt. Division‘s O.M. No.4/1/96-R.I, dated 16-11-1996]. \n \n5.4 \nPermission to Seek Private Employment  \nby Civil Servants During LPR and Within  \nTwo Years of Retirement  \n \n A revised proforma, required to be filled in by civil servants who may be \ndesirous of seeking private employment, during LPR or within two years of the date of \nthe retirement, in accordance with section 14 of the Civil Servants Act, 1973 is enclosed \n(Annex). \n \n2. \nAll Ministries/Divisions are requested to circulate the above instructions \nand ensure that these are observed by their employees. \n[Authority: Estab. Div.‘s OM No. 8/1/83/D4/D3, dated 17th July, 2002] \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n    Page - 922                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n(Annex) \n \nAPPLICATION FORM FOR SEEKING PRIVATE \nEMPLOYMENT DURING LPR/WITHIN TWO YEARS OF RETIREMENT \n \n1. \nName: ………………………….. \n \n2. \nAppointments held during last 5 years of service: \n \nPost(s) held \nwith BPS \nDepartment(s)/Organization(s) \nTotal Period of \nStay \nFrom \nTo \n \n \n \n \n \n \n3. \nNature of Retirement ():………………………….. \n4. \nDate of Proceeding on LPR: ………………………….. \n5. \nDate of Retirement: ………………………….. \n6. \nParticulars of Private Employee: ………………………….. \n(i) \nName of organization \n: ………………………….. \n(ii) \nLaw under which registered: ………………………….. \n(iii) Composition of the Board of Directors: …………………… \n(iv) Nature of business etc: ………………………….. \n(v) \nLocation of Head Office: ………………………….. \n7. \nDesignation of the Post and Pay Offered: ………………………….. \n8. \nNature of duties: ………………………….. \n9. \nWhether the firm had official dealings with any of the department in which the \nofficer served during the last five years. If so please give details: \n10. \nAny other information \n           Signature \nwith Designation/BPS \n   of last post held and  \n                                                                                                              Organization \n(i) \nOn attaining the age of superannuation. \n(ii) \nVoluntary retirement on completion of 25 years service, \n(iii) Premature retirement, under Section 13(1)(i) of Civil Servants Act, 1973. \n(iv) Compulsory retirement on account of disciplinary action. \n(v) \nRetirement on medical grounds. \n \n(Additional sheet(s) may be added where necessary) \n \n                                                          \nPl. indicate one of the following: \n(a) \nVoluntary retirement on completion of 25 years service. \n(b) Retirement on attaining the age of superannuation (60 Years). \n 10 (iii) to read with 3. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 923 \n \n \n5.5 \nPermissions Granted by the Provincial  \nGovernments to Officers of All Pakistan  \nServices/Federal Government Officers  \n \nThe Chief Secretaries of Provincial Governments are allowed to grant \npermission to the officers belonging to All Pakistan Services who are, for the time being, \nserving in the Provinces under the Government Servants (Conduct) Rules, 1964. \n \n2. \nThese officers apply for any permission later during their posting in the \nFederal Government and usually refer to the previous permission(s) obtained by them \nduring their posting in the provinces. As the Establishment Division generally have no \nintimation/record of such permission(s), it becomes difficult for Establishment Division \nto deal with such cases in their time perspective. \n3. \nTo help keep the record complete and up to date in the Establishment \nDivision, it is requested that; \n(i) \nCopy of each request of Federal Government servant and order passed \nthereon by Chief Secretary may be sent to Establishment Division. \n(ii) \nSimilar information in regard to cases processed during calendar \nyear 2000 onwards may be sent. \n[Authority: Estab. Div.‘s OM No. 1/3/99.D.3, dated 8th October, 2002] \n \n6.1 \nEx-Government Servants (Employment with Foreign   \n \n \n \nGovernments) (Prohibition) Act, 1966 (Act No. XII of 1966) \n \nAn Act to prohibit ex-Government servants from seeking or taking up \nemployment with a Foreign Government or Foreign Agency. \n \nWHEREAS, in the interest of the security of Pakistan, it is expedient to prohibit \nEx-Government Servants from seeking or taking up employment with a Foreign \nGovernment or Foreign Agency; \n \nAND WHEREAS the national interest in relation to the security of Pakistan \nrequires Central legislation in the matter under clause(2) of Article 131 of the \nConstitution; \n \nIt is hereby enacted as follows:- \n \n1.   \nShort title, extent and commencement.– (1) This Act may be called the \nEx-Government Servants (Employment with Foreign Governments) (Prohibition) Act, \n1966. \n \n(2)  It extends to the whole of Pakistan. \n \n(3)  It shall come into force at once. \n \n2.  \nDefinitions.– In this Act, unless there is anything repugnant in the subject \nor context,– \n                                                          \n Article 241, Constitution of Pakistan, 1973 provides for continuance in force of laws, rules and orders \nconsistent with the provisions of the Constitution, 1973. \n\n    Page - 924                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n(a) \n―ex-Government servant‖ means any person who was, at any time, appointed \nor employed as an officer or servant of the *Central Government or a \nProvincial Government and has ceased to be so appointed or employed; \n \n(b) \n―foreign agency‖ means any office or establishment of the diplomatic or \nconsular representative of a foreign Government by whatever name called \nand includes any information, public relations, trade or commercial agency, \nservice, centre or foundation established or maintained by any such \nGovernment or by any person who is a national of a foreign country; and \n \n(c) \n―foreign Government‖ means the Government of a foreign country. \n \n3.  \nProhibition of employment, etc.– (1) No ex-Government servant shall, except \nwith the previous permission in writing of the Federal Government or a person [or \nauthority authorized by it in this behalf] seek or take up employment as an officer or servant \nof a foreign government or a foreign agency. \n \n(2)   No ex-Government servant who is, at the commencement of this Act, in the \nservice of a foreign government or a foreign agency shall, except with the permission in \nwriting of the *Central Government, continue in such service after the expiry of three \nmonths from such commencement. \n \n[4.  Penalty.– Whoever contravenes the provisions of section 3 shall be \npunishable with imprisonment for a term which may extend to seven years, or with fine \nwhich may extend to fifty thousand rupees or with forfeiture of property, or with any two or \nmore of the said punishments]. \n[Authority.- The Act Published in the Gazette of Pakistan Extraordinary Part-I, dated 7-7-1966]. \n \n6.2 \nEx-Government Servants  \nEmployed by UN Agencies \n \nEx-Government servants employed by U.N. or its agencies are not affected by the \nEx-Government Servants (Employment with Foreign Governments) (Prohibition) Act, 1966 \n(Act No. XII of 1966).  \n[Authority.- Para 3 of Ministry of Foreign Affairs Circular No. SS (A) EGS/66, dated 17-12-1966]. \n6.3 \nProduction of Certificate of Physical  \nFitness by Retired Government Servants  \non Re-employment to Gazetted Posts \n \nUnder S.R.4-A (6), retired government servants re-employed   immediately after \nretirement are exempted from producing medical certificate of health. It has, however, \nbeen noticed that the appointing authorities do not insist upon the production of a medical \ncertificate even where there has been a break between the retirement and re-employment \nof the government servants. The attention of the Ministries/Divisions is drawn to the \nprovisions of the said rules and it is stated that the medical certificate of health should be \n                                                          \n* Now Federal. \n Section 3, as amended vide Ordinance No. XXIX of 1984, dated 27-6-1984. \n Subs. vide Ordinance No. XI of 1982, dated 18-5-1982. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 925 \n \n \nobtained in all cases in which an interval occurs between government servant's retirement \nand re-employment. \n[Authority.- Estt. Division‘s O.M. No. 5/5/49-Ests. (SE), dated 23-8-1949]. \n \n6.4 \nRe-employment and Medical Examination \n \nThe orders contained in the Ministry of Finance Office Memorandum No. 20-F. \n38(I) RI/(2)/54, dated the 17th August, 1954 (Annex) also apply to the cases of \nre-employment to Gazetted posts when an interval occurs between the retirement and \nre-employment of a government servant. A medical certificate of health is necessary in such \ncases under the orders contained in the Establishment Division Office Memorandum No. \n5/5/49- Ests. (SE), dated the 23rd August, 1949. \n[Authority.- Estt. Division‘s O.M. No.15/28/ 54-SEII, dated 4-5-1955]. \n(ANNEX) \n[Copy of Finance Division O.M. No. 20-F. 38(I) RI/(2)/54, dated the 17th August, 1954]. \n \nThe question has been raised whether candidates appointed direct to Gazetted posts \nunder Central Government should be examined by a Medical Board or by a Civil Surgeon. \nSince those orders are not clear on some points the question has been reconsidered and it has \nbeen decided that – \n  \n (ii) Persons already in temporary service under Federal Government whether in \nGazetted or non-Gazetted posts will also be subject, mutatis mutandis, to the \ngeneral rules in (i) above; provided that any person appointed to a post not \nlikely to last for more than a year who has already been medically examined \nby an authority not lower than a Civil Surgeon in respect of a previous post \nneed not undergo examination again until and unless the period of the post is \nextended beyond one year.  If such a person has already been examined by a \nMedical Board in respect of his previous appointment and if standard of \nmedical examination prescribed for the new post is the same, then he need \nnot be required to undergo a fresh medical examination before confirmation. \n \n(iii) A person, who is already permanent or quasi-permanent in a post under the \nFederal Government, need not be medically examined on appointment to a \nGazetted post; provided that if the new appointment is not in normal line of \npromotion of the person concerned  and requires a different medical standard \nfrom that required in his permanent or quasi-permanent appointment or the \nrules for recruitment to the new appointment prescribe a fresh medical \nexamination in respect of all candidates, he shall undergo a fresh medical \nexamination by the prescribed standard and by the prescribed medical \nauthority. \n \n2.  \nThese orders will not have retrospective effect and cases already decided \nneed not be re-opened. \n                                                          \n Federal \n\n    Page - 926                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n3.  \nThese orders do not apply to the medical examination of persons recruited \nthrough competitive examinations held by the Federal Public Service Commission, the rules \nfor which make separate provision for the purpose. \n \nNote:— The above orders also apply to female candidates appointed to Gazetted posts \nvide Establishment Division letter No. 1/15/58-SEI, dated 27-5-1958, reproduced \nat Serial No. 5 of Part IV of the Ministry of Finance's Compilation of General \nOrders (2nd Edition). \n6.5 \nFixation of Pay and Allowances of  \nRe-employed Government Servants –  \nPrinciples for Fixation of Pay \n \nThe question of formulating a uniform policy in regard to the fixation of pay of \nretired government servants re-employed under the Government of Pakistan and in \nautonomous bodies had been under the consideration of the Ministry of Finance for some \ntime past. The President has now been pleased to decide that, in supersession of all previous \norders on the above subject, the pay of retired government servant on re-employment shall \nbe fixed in accordance with the following principles:- \n \n(i) \nWhere the new post carries a fixed pay, he should be allowed the pay of that \npost less pension. \n \n(ii) \nWhere the new post carries a time-scale of pay:- \n \n(a) \nIf the substantive pay last drawn by the officer before retirement was \nless than the minimum of the scale of the new post, he should be \nallowed the minimum of the scale less pension. \n \n(b) \nIf the substantive pay last drawn was more than the minimum of the \nscale but less than the maximum of the scale of the new post, his pay \nshould be fixed at the stage in the scale corresponding to the pay last \ndrawn, or if there be no such stage, at the next lower stage in the scale.  \nFrom the pay so fixed the amount of pension should be deducted. \n \n(c) \nWhere the substantive pay last drawn was more than the maximum of \nthe scale of the new post the pay should be fixed at the maximum less \npension. \n  \n(iii) A re-employed government servant should earn increments in all cases where \npay has been fixed in a scale at a stage lower than the maximum. \n \n(iv) In case a re-employed pensioner is promoted to a higher post, his pay should \nbe fixed in such a manner as if he was a serving officer with the difference \nthat from the pay so determined the pension would be deducted. \n \n(v) \nIn a case where officiating pay higher than the substantive pay was drawn for \na continuous period of 3 years or more immediately before retirement, the \nofficiating pay drawn before retirement may be treated as substantive pay for \nthe purpose of these orders. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 927 \n \n \n \n2.  \nThe above principles should be made applicable to employment in \nautonomous bodies and public limited companies in which government holds controlling \nshares. \n \n3.  \nThese principles should be followed in case of appointments to statutory \nposts as those of Governors, Speakers, Ministers etc.  A retired official appointed to any \nstatutory post should draw the pay of the post less the amount of pension drawn by him.  \n \n4.  \nThe pay of the retired military personnel, re-employed in civil posts, may \nalso be fixed in accordance with the above principles. In their case substantive pay shall also \ninclude \nthe \nfollowing \nelements; \nprovided \nthat \nthey \nwere \ndrawn \nbefore \nretirement/release/leave/leave pending retirement for a continuous period of 3 years or \nmore:— \n \n(a) \nCommand/Staff/Charge Pay. \n \n(b) \nInstructional pay. \n \n(c) \nQualification pay. \n \n(d) \nDisturbance Pay. \n \n5.  \nThe word ‗pension' wherever used in these orders means pension before \ncommutation and/or surrender. \n \n6.  \nThese orders will have effect from the date of issue of this Office \nMemorandum. \n[Authority.- Finance Division‘s O.M. No.F. 4(7)-Regs.7/72, dated 1-1-1973]. \n \n6.6 \nGrant of Allowances During Re-employment/ \nContractual Appointment \n \nThe queries have been received from different quarters about the payment of \nOrderly Allowance, Senior Post Allowance and Qualification Allowance (where admissible) \nduring re-employment/contractual appointment. It is clarified that these allowances are not \nadmissible during re-employment/contractual appointment because:— \n \n(1) \n100% Orderly Allowance is already included in pension, as Special \nAdditional Pension. \n \n(2) \nSimilarly, Senior Post Allowance also forms part of pension. Moveover, this \nallowance is admissible to civil servants: whereas a contractual appointee is \nnot a civil servant. \n \n(3) \nQualification Pay also forms part of pension. This has been examined many \ntimes in the past. The view has been: \n  \n \n―QP is not admissible because, the philosophy at the time of its introduction \nwas to encourage the government officers in service to do the higher courses \nand was made a condition for future promotion. It was meant as an incentive \nfor government's regular, permanent officers who are in service. Moreover, \nthe Qualification Pay is counted towards pension. As such, there cannot be \ntwo benefits at the same time, as the officer was already drawing.‖ \n\n    Page - 928                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n2.  \nIf these allowances are again granted on re-employment, it will amount to \nduplication. This policy is being kept in mind while vetting the terms and conditions of \ncontractual appointments and the payment of the above discussed allowances is not allowed \nto retired government servants. \n[Authority.- Finance Division‘s O.M. No. 5(4)R-3/96 dated 16-4-1996]. \n6.7 \nFixation of Pay of Retired Government Servants Civil/Military \nRe-employed under the Government and in Autonomous Bodies \n \nThe question of fixation of pay of retired government servants, civil and military, \non re-employment in civil posts under Federal Government and in autonomous bodies has \nbeen reviewed by government and the President has been pleased to decide that \nre-employment and re-employment pay of retired government servants shall henceforth be \nregulated in accordance with the following principles:- \n \n(I)  \nPost on which re-employment shall be made \n \n \n(i) \nRe-employment of retired civil servants shall be made in grades \nequivalent to substantive *grade or temporary *grade if held for one \nyear by the government servant before retirement. \n \n \n(ii) \nIn the case of officers of armed forces, re-employment shall be made \non contract in accordance with the instructions contained in the \nEstablishment Division O.M. No. 14/5/78-D. III, dated 10-2-1980 in \nthe case of civil posts and in the light of orders issued in pursuance of \nthe Establishment Division No.14/5/78-D.III, dated 11-2-1980 in the \ncase of autonomous bodies. The equivalent grade in the civil post shall \nbe determined according to the equivalence formula approved by the \nPresident. \n \n(II)  Pay on re-employment under clause (I) above. \n \n \n(i)  \n(a) \nWhen a retired civil servant is re-employed under Federal \nGovernment after superannuation or after completion of 30 \nyears pensionable service, his initial pay shall be fixed at the \nminimum of the pay scale of the post in which he is re-\nemployed. \n \n \n \n(b) \nWhen a retired civil servant is re-employed under the \ngovernment owned/controlled autonomous/ semi-autono-mous \nbodies and corporations after superannuation or after \ncompletion of 30 years pensionable service, the initial pay of \nsuch a government servant shall be fixed at the minimum of \nthe scale of pay of the post in which he is re-employed. \n \n \n \n(c) \nA re-employed government servant would earn increments under \nnormal rules. \n \n \n \n(d) \nIn addition to pay, as indicated in clause (a) and (b), full pension \nshall be admissible to the re-employed civil servant. \n                                                          \n BPS. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 929 \n \n \n \n \n(ii)  (a) \nWhen a retired military officer of the rank of Major/ equivalent \nand above is re-employed under Federal Government or under \nan autonomous body in accordance with clause I (ii), his pay \nmay be fixed at the minimum of the equivalent grade in which \nre-employment is made and, in addition, full service pension as \nadmissible under the rules shall be paid.  The pay scale of the \npost shall for this purpose be determined with reference to the \nequivalence formula mentioned in Clause I (ii). \n \n \n(iii) The pay of retired government servants other than those covered by I \n& II shall be fixed in accordance with the Ministry of Finance O. M. \nNo. F. 4(7) Reg. 7/72, dated 1-1-1973 referred to above, as amended \nfrom time to time. \n \n2.  \nExisting re-employed retired civil servants may opt to be governed by the \nexisting rules/orders or by the revised orders in this Office Memorandum. Where such a \ngovernment servant opts to be governed by the revised orders, his initial pay should be \nre-fixed at the minimum of the scale of the post held by him with effect from the 1st of the \nmonth in which option is given and pension may be allowed in addition as provided in part \n(II) (i) above. \n \n3.  \nExisting retired officers of the armed forces of the rank of Major/equivalent \nand above who were re-employed in civil posts for a specified period may opt either to be \ngoverned by their existing terms and conditions or by the revised orders in this Office \nMemorandum.  Where such re-employed officers opt to be governed by the revised orders, \nthey will be brought on the revised terms and conditions with effect from 23rd December, \n1979 on which date the President was pleased to approve the scheme published vide \nEstablishment Division O.M. No.14/5/78-D. III, dated 10-2-1980.  From that date, their \nre-employment would be converted into re-employment on contract on the terms and \nconditions laid down in the O.M. of 10-2-1980 for the remaining term of their re-\nemployment or for a period of 3 years, whichever is less. Their pay will be re-fixed at the \nminimum of the scale of the post held by them w.e.f 23-12-1979, and if the pay so fixed plus \npension is less than the pay received by them immediately before 23-12-1979, the difference \nshall be allowed as personal pay to be absorbed in future increase of pay. \n \n4.  \nThe option will be submitted to the Audit Officer concerned under advice to \nthe Ministries/Divisions, Departments or offices administratively concerned. \n[Authority.- Finance Division‘s O.M. No.F.4(4)-Reg.7/78 dated 20-3-1980]. \n6.8 \nPrinciple of Equivalence – Defence  \nServices and National Pay Scales \n \nThe President has been pleased to approve the following `principle of equivalence' \nbetween the rank held in the Defence Services with appointment in National Pay Scales. \nDefence Service Rank \n \nMajor General  \n \n \nGrade-21 or 22 at the  \n \n                                                          \n Basic Pay Scales. \n\n    Page - 930                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \nand equivalent \n \n \ndiscretion of the Government. \n \nBrigadier and  \n \n \nGrade-20. \n \nequivalent. \n \n \n \nColonel and  \n \n \n*Grade-19 \n  \n \nLt. Colonel (with  \n \n18 to 20 years  \n \ncommissioned  \n \nservice) and  \n \nequivalent. \n \n \nMajor and  \n \n \n*Grade-18 \n \nequivalent. \n \n \nCaptain and  \n \n \n*Grade-17 \n \nequivalent and  \n \nLt. 2/Lt. and  \n \nequivalent. \n \n[Authority.- Estt. Division's Circular No. 16/4/79-AV, dated 8-8-1979]. \n \n7.1 \nRe-employment – Pay Fixation \n \nReference sub-clauses (i) (b) and (ii) (a) of clause II of para 1 of this Division's \nO.M. No. F. 4(4) Reg. 7/78, dated 20th March, 1980 laying down the method of fixation \nof pay of retired civil and military officers on appointment to posts in government \nowned/controlled autonomous and semi- autonomous bodies. The position has been \nfurther reviewed with particular reference to re-employment against a post in an \nautonomous/semi-autonomous body or corporation included in Management *Grades \nvide Finance Division O. M. No. F. 6(27) Imp. I/79, dated 30th April, 1980, and \nappointment to which is, by law, required to be made and the salary of which is required \nto be fixed, by the Federal Government. It is clarified that in the case of such \nre-employment, the re-employed officer, civil or military, shall be entitled to draw \nminimum of the rank/*grade from which he has retired. In addition, he will be entitled to \npension and pre-requisites attached to the management post concerned. \n[Authority.- Finance Division‘s O.M.No.F.4(4)-Reg.7/78-1520, dated 30-11-1980]. \n7.2 \nRe-fixation of Pay After Introduction of  \nRevised National Pay Scales  \n \nUnder the existing orders, the pay of a retired government servant who has been \nre-employed under the Federal Government or in an autonomous body or public limited \ncompany in which government holds controlling shares and who has not attained the age \nof 60 years, is required to be fixed after taking into account the amount of gross pension, \n                                                                                                                                                \n For Grade, read ‗BPS‘. \n For Grade, read ‗BPS‘. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 931 \n \n \ni.e. pension before commutation and/or surrender. Consequent upon the liberalisation of \npension rules for civil servants vide Finance Division O.M. No. F. 6(l)-Rev. 1/75, dated \n7-1-1977 the amount of gross pension in the case of existing pensioners is also required \nto be enhanced with effect from 1-2-1977 in accordance with the provisions of paras 3 \nand 8 of the above mentioned O.M., with resultant adjustment in the pay. \n \n2.  \nIt has been decided that, consequent upon the introduction of Revised \nNational Scales of Pay, the pay of retired government servants re-employed since before \n1-5-1977 who have been drawing, or may elect to draw, pay in, or with reference to the \nNational Scales of Pay shall, with effect from 1st May, 1977, be fixed in the relevant \nrevised National Scales of Pay in the manner indicated below:- \n \n(i) \nIn the case of a re-employed government servant who has not attained the \nage of 60 years on 1-5-1977, the initial pay in the relevant Revised \nNational Scale of Pay shall be fixed at the stage equal to, or if there is no \nsuch stage, at the stage next above, the amount arrived at by allowing an \nincrease of 10% over the aggregate of the basic pay, which for this \npurpose shall be taken as inclusive of gross pension, i.e. pension before \ncommutation and/or surrender, and the  dearness  allowances that would \nhave been admissible thereon, but for these orders, on the 1st May, 1977. \nThe pay so re-fixed shall then be reduced by the amount of gross pension \nand the amount of pension will continue to be drawn separately in addition \nto the pay so determined, subject to the condition that pay plus pension \nshall be limited to the maximum of the Revised National Scale of pay or \nthe last pre-retirement substantive pay inclusive of dearness allowances, \nwhichever is more. \n \n(ii) \nIn the case of a re-employed government servant who has already crossed \nthe age of 60 years before 1-5-1977 and is thereby entitled to draw \npension in addition to pay of the post vide this Division O.M. \nNo.F.4(3)-R.7/76, dated 17-2-1976 (Annex), the initial pay in the relevant \nRevised National Scale of Pay will be fixed as in (i) above on the basis of \nthe pay he is entitled to draw in accordance with the above mentioned \nO.M., together with the dearness allowances subject to the pay so fixed \nnot exceeding the maximum of the Revised National Scale of Pay. The \namount of pension shall not figure in the calculation anywhere and shall in \nhis case continue to be drawn separately in addition to the pay so fixed. \n \n3.  \nWhen the pay of an existing re-employed government servant is fixed in \nthe revised National Scale of Pay, the amount of Dearness Allowance, Special Dearness \nAllowance and Additional Dearness Allowance shall cease to be admissible with effect \nfrom 1st May, 1977. \n \n4.  \nIn the case of a retired government servant employed on or after 1-5-1977, \nthe initial pay shall be fixed in the revised National Scale of Pay in accordance with the \nrelevant orders for the time being in force, provided that the last pre-retirement pay in his \ncase would be taken as inclusive of the amount of Dearness Allowance, Special Dearness \n                                                          \n Subs. vide Finance Division‘s O.M.No.F.1(4)Imp/77 dated 30-7-1977. \n\n    Page - 932                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nAllowance and Additional Dearness Allowance, actually drawn or which would have \nbeen drawn, on the date of retirement. \n \n5.  \nFor the purpose of grant of allowances, the pay or basic pay on which the \nallowances are to be calculated would, in addition to actual pay drawn, also include the \namount of gross pension which had been taken into account for the purpose of \ndetermination of pay during the period of re-employment. \n[Authority.- Finance Division‘s O.M. No. F. 1(4)-Imp.11/77, dated 14-5-1977]. \n (ANNEX) \n[Copy of Finance Division O.M. No. F. 4(3)-R. 7/76, dated the 17th February, 1976]. \nSUBJECT:- \nFixation of Pay, of Retired Civil Servants Re-employed in the \nGovernment of Pakistan and in Autonomous Bodies. \n \nA reference is invited to the Finance Division's O. M. No. F. 4 (7)Reg. 7/72, \ndated the 1st January, 1973  read with O.M. No. F. 4(6)-Reg. 7/73, dated the 22nd \nAugust, 1974 and it is stated that according to the instructions issued therein, the salary of \na re-employed pensioner, as determined with reference to the scale of pay of the post to \nwhich he is appointed, is to be reduced by the amount of his gross pension. The position \nhas been further reviewed and it has been decided that, in partial modification of the \ninstructions referred to above, a retired civil servant who is re-employed after, or \ncontinues to be re-employed beyond, the age of 60 years, he may, with effect from the \ndate of his appointment or of attaining the age of 60 years, as the case may be, allowed to \ndraw his pension in addition to the pay of the post. \n \n2.  \nThe above decision will be applicable to retired government servants \nappointed to posts, other than statutory posts, under government or in autonomous bodies \nand public limited companies in which government hold controlling shares. \n \n3.  \nThe pay of the existing re-employed pensioners of the above categories \nshall be re-fixed in accordance with these orders with effect from the date of issue of this \nOffice Memorandum. \n \n7.3 \nLeave Salary Admissible  \nDuring Re-Employment \n \nThe government servants who proceed on leave preparatory to retirement on \nvoluntary premature retirement on proportionate pension on completing 25 years of \nqualifying service and re-employed during LPR under the Central or a Provincial \nGovernment or in an autonomous or semi-autonomous corporation or body set up by or \nunder the control of the *Central or Provincial Government or in a local body or Local \nFund, will be entitled to leave salary, which shall be restricted to the amount of \nanticipated pension in accordance with Government decision below F.R. 69. \n[Authority.- Finance Division‘s O.M. No. F.2(59)-R.I/79, dated 22-7-1979, read with O.M. No. F. \n2(59)-R.I/79, dated 5-7-1980]. \n \n \n                                                          \n Federal.  \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 933 \n \n \nPART-II \nTERMINATION OF SERVICE  \nAND  \nDIRECTORY RETIREMENT  \nI.   TERMINATION OF SERVICES \n \n8.1 \nC.S.R. 436. Notice of Discharge on the  \nAbolition of Post to Permanent Employees \n \nReasonable notice should be given to an officer in permanent employ before his \nservices are dispensed with on the abolition of his office. If, in any case, notice of at least \nthree months is not given, and the officer has not been provided with other employment \non the date on which his services are dispensed with, then, with the sanction of the \nauthority competent to dispense with the officer's services, a gratuity not exceeding his \nemoluments for the period by which the notice actually given to him falls short of three \nmonths, may be paid to him, in addition to the pension to which he may be entitled under \nthese regulations; but the pension shall not be payable for the period in respect of which \nhe receives a gratuity in lieu of notice. \n \n1. \nThe gratuity prescribed in this Article is not granted as compensation for \nloss of employment but only in lieu of notice of discharge with a view to mitigating the \nhardship caused an officer by the sudden loss of employment.  When, therefore, an \nofficer discharged without notice is provided with some other employment on the date on \nwhich his services are dispensed with whether that re-employment be in qualifying or \nnon-qualifying service, he is not entitled to any gratuity. \n \n2. \nUnless it contains an express statement to the contrary, an order for the \nabolition of an office or appointment shall not be brought into operation till the expiry of \nthree months after notice has been given to the officers whose services are to be \ndispensed with on such abolition.  The immediate head of the office or the department \nwill be held responsible that there is no necessary delay in giving such notice.  In the case \nof an officer on leave, the order shall not be brought into operation until the leave expires. \n \nNote.—‖Emoluments‖ in this rule means the emoluments or leave allowances \n(or partly the one, partly the other) which the officer would be receiving during the period \nin question had the notice not been given to him. \n \nCSR 436-A.  Whenever it is found necessary to determine the service of an \nofficer serving under a contract within the period of his agreement, a specific intimation \nof the determination of the agreement and of the grounds on which it has been \ndetermined shall be furnished to the officer in writing. \n \n                                                          \n Added vide Finance Division‘s Notification No. D.203-RSII/69, dated 24-02-1969. \n\n    Page - 934                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n8.2 \nTermination of Service of Temporary  \nGovernment Servants  \n \nA civil servant is not necessarily in temporary employment merely because of a \nstatement in the order of appointment that his appointment will be purely temporary and \nliable to termination at any time without any notice or reasons being assigned.  No civil \nservant is a temporary employee as long as the employment is for an indefinite period or \nagainst a post which continues to exist for an indefinite period.  It is extremely difficult to \nattribute to the legislature an intention to clothe the authorities concerned with arbitrary \npowers of terminating the services of a civil servant in their discretion without assigning \nany reason.  The courts have always been reluctant to interpret these provisions in a \nmanner as would justify the externment of an employee without any justification. \n \n2. \nFurther, after the enactment of Civil Servants Act, 1973, the services of a \ncivil servant can either be terminated under Section 11 of the Act or under Government \nServants (E&D) Rules, 1973.  It is not possible to spell out any power to terminate the \nservices of an employee without notice and without assigning any reason from the provision \nof sub section (3) of Section 11 of Civil Servants Act, 1973, especially in the presence of the \nprovisions of sub-section (1) thereof regarding termination of service during the initial or \nextended period of probation.  If an employee has passed through the period of probation to \nthe satisfaction of the competent authority, he is no longer a temporary employee within the \nmeanings of sub-section (3) if his employment is for an indefinite period or against a post \nwhich continues to exist for an indefinite period. \n \n3. \nIn the light of the above advice of the Justice Division services of an employee \ncan no more be terminated without notice and without assigning reason. \n[Authority.- Extract from Estt. Division‘s O.M. No. 31/64-86-R-3 dated 20-4-1987]. \n \n8.3 \nTermination of Services of Officers  \nEmployed on Contract   \n \nIt has been decided by the government that officers employed on contract \nnormally be given 3 months' notice clause in the contract. \n  \n2. \nAll concerned are, therefore, requested to keep in view the above decision \nwhen appointing an officer on contract and to stipulate in the agreement that the services \nof the officer employed on contract may be terminated on 3 month's notice on either side \neven before expiry of the period of the contract. \n[Authority.- Estt. Div.‘s O.M. No. 13/2/66-D.I. dated 27-6-1966]. \n \n \n \n \n \n                                                          \n Now Civil Servants (Efficiency and Discipline) Rules, 2020. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 935 \n \n \nII.   REVERSION \n \n9.1 \nReversion to Lower Grade/Post \n \nFundamental Rule 29.-If a Government servant is, on account of misconduct or \ninefficiency, reduced to a lower BPS or post, or to a lower stage in his time-scale, the \nauthority ordering such reduction shall state the period for which it shall be effective and \nwhether, on restoration, it shall operate to postpone future increments and if so, to what \nextent. \n \nAuditor General's Decision.-Having regard to the principle underlying \nFundamental Rule 29, the question as to whether an increment falling due during the \nperiod of reduction should or should not be allowed is one necessarily to be decided with \nreference to the exact terms of the orders of the punishing authority. If the Audit Officer \nfeels any doubt about the intention underlying the orders of the punishing authority, he \nhas simply to ascertain it and act accordingly. \n[Authority.- Auditor General's letter U.O. No. 917/308-42, dated 19-12-1942]. \n \n9.2 \nImposition of Penalty for Specific Period \n \nIt has been noted that the Government Servants (E&D) Rules do not require an \nauthority to specify the period for which any penalty mentioned in Rule 4 (1) shall be \neffective, although according to Fundamental Rule 29 it is imperative for him to do so.  \nTo resolve this apparent discrepancy between the two rules, it is decided that in imposing \na penalty under Rule 4 (1) of **Government Servants (E&D) Rules care should be taken \nto see that such an imposition is for a specified period and it should be stated whether, on \nrestoration, it shall operate to postpone future increments and, if so, to what extent in \norder to make it in conformity with Fundamental Rule 29. \n[Authority.- Estt. Division‘s O.M. No. 2/3/65-DI, dated 7-8-1965]. \n \n9.3 \nReversion to Parent Group/Cadre \n \nInstances have come to the notice of the Establishment Division where officers \ninducted into the Secretariat Group have asked for reversion to their original Group. This \ndefeats the purpose of horizontal movement which was envisaged under the \nAdministrative Reforms to ensure a fair representation of officers with varied experience \nat policy making levels in the Federal Government. It has, therefore, been decided that \nofficers ‗inducted into an Occupational Group with their consent, will not in future be \nallowed to opt out. \n \n2. \nHowever, officers of the Secretariat Group can be posted to other groups \nfor exigencies of service and in public interest. \n[Authority.— Estt. Division‘s O.M. No.7(3)76-AV, dated 4-6-1980]. \n \n9.4 \nReversion of Ad-Hoc Appointees  \n \nAd hoc appointees cannot be promoted to higher grade vide Estt. Division O.M. \nNo. 3/29/70-D. III, dated the 7th January, 1971. The question of determination of the \n                                                          \n BPS. \n Civil Servants (Efficiency & Discipline) Rules,2020.  \n\n    Page - 936                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nseniority of the ad hoc appointees for purposes of promotion, therefore, does not arise.  \nHowever, sometimes the question which does arise is as to which one of the several ad \nhoc appointees should be reverted when the F.P.S.C. qualified candidates become \navailable. It has been decided that reversion should be made in the reverse order of ad \nhoc appointments.  However, when the date of ad hoc appointment of more than one \nofficer is one and the same, the reversion should be made in the reverse order of the \nseniority in the lower BPS if available, otherwise the younger in age should revert first.  \nReversion, for the purposes of this O.M., includes termination of service where the ad \nhoc appointee was recruited directly from outside. \n[Authority.- Estt. Division‘s O.M. No.1/8/72-DIII, dated 4-5-1972]. \n \n9.5 \nDepartmental Promotion Committee not  \nConcerned with Demotions/ Reversions \n \nIt appears from references made recently to the Establishment Division that the \nscope and functions of Departmental Promotion Committees are not clearly understood.  In \ncertain cases, government servants officiating without any condition in higher grades have \nbeen demoted on the recommendation of Departmental Promotion Committees.  It is \nnecessary, therefore, that the position should be clarified. \n \n2. \nAs their name indicates, the function of Departmental Promotion Committee \nis to make recommendations in respect of promotions and there is nothing in Establishment \nDivision Office Memorandum No. 33/l/47-Ests. (SEII), dated the 29th January, 1948 which \nrelates to the constitution of these Committees to suggest that these Committees have been \ngiven the power to recommend the demotion of an officiating officer (Please see Note below). \n \n3. \nWhat Departmental Promotion Committees should do is to prepare a list \nof officers whom they consider fit for promotion.  They should revise this list \nperiodically which means that they can either add to, or subtract from it. An officer who \nhas been substantively promoted to a higher BPS will not, of course, figure in this list.  \nSimilarly, an officer who has been promoted to officiate in a substantive vacancy for an \nindefinite period should not appear in the list because he is for all practical purposes to \ncontinue in the higher BPS. In other words, the officers whose names will be shown in \nthe list maintained by these Committees will be those who have not been promoted to a \nhigher BPS in any capacity or who have officiated off and on or who are officiating \nagainst leave vacancies or in temporary posts of short duration and are, therefore, liable \nto revert in the normal course to the lower grade. \n[Authority.- Cabinet Secretariat, Estt. Branch O.M. No.F.33/49-SE, dated 18-6-1949]. \nNote below:— \n \nPara No. 2 of Sl.No. 2.6 requires to be read with Appointment, Promotion & \nTransfer) Rules,1973 and Civil Servants Promotion (BPS-18 to BPS-21) Rules,2019 \nregarding constitution and powers of DPC/CSB.  \n \n                                                          \nRule 2(d) of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 framed under the Civil \nServants Act, 1973 contains the definition of the term \"Departmental Promotion Committee‖. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 937 \n \n \nIII. RESIGNATION FROM GOVERNMENT SERVICE \n \n10.1  Acceptance of Resignation During  \n \n \nPendency of Disciplinary Proceedings  \n \nThe instructions contained in the Establishment Division Office Memorandum No. \n5/3-A/52-ME, dated the 6th January, 1953 (Annex) can be interpreted to mean that the \nresignation of a government servant, whose conduct is under enquiry, can be accepted and \nthe orders of dismissal or discharge can be passed in due course. The legal position, \nhowever, is that any orders of dismissal or discharge passed after retirement or resignation \nwill be void, and inoperative on the ground that the person concerned does not remain in \nservice as soon as his resignation has been accepted. The instructions contained in the \nOffice Memorandum, dated the 6th January, 1953 (Annex) have, therefore, been considered \nfurther by the Establishment Division in consultation with the Ministry of Law and the \nfollowing clarification is issued for the guidance of the Ministries, etc:- \n(a) \nService of a temporary government servant who has signed the undertaking \ncan be terminated by the government on 14 days' notice. \n(b) \nIf such a government servant wants to terminate his employment, he \nshould submit his resignation. \n(c) \nThe employer may or may not accept his resignation. \n(d) \nIf his resignation is not accepted on any ground, including the ground of \ndisciplinary action outstanding against him, he continues to be in service \ninspite of his having given 14 days' notice of his intention to do so. \n(e)  He should not absent himself from office without leave. \n(f) \nIf his resignation is accepted, he does not continue his service, and his \npresence in office should not be insisted upon. \n(g) \nIn the event of his resignation having been accepted the disciplinary action \nstanding against him, should not be proceeded with as he cannot be \npunished for the reason that he does not continue in service. \n(h) \nThe undertaking prescribed for temporary employees does not reserve any \nright in a temporary government servant to terminate his employment by \nmere notice.  He has to resign his post on the expiry of the notice and the \nresignation does not become effective unless it is accepted by \nGovernment. \n[Authority.- Estt. Division‘s O.M. No. 1/34/57-ME, dated 12-11-1957 read with O.M. \nNo.1/3/57-ME, dated 9-5-1958]. \n(ANNEX) \n \n[Copy of Establishment Division O.M. No. 5/3-A/52-ME, dated the 6th \nJanuary, 1953]. \n \nA question arose whether temporary employees who have signed the prescribed \nundertaking should be allowed to resign if disciplinary proceedings are pending against \nthem. It has been decided, in consultation with the Ministry of Law, that if such a \n\n    Page - 938                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \ngovernment servant gives the prescribed notice of his intention to resign or forfeit his pay \nto the President in lieu thereof, his continuance in service should not be insisted upon.  \nThe person concerned should, therefore, be relieved of his duties but the departmental \nproceedings against him may be continued if considered necessary and formal orders \npassed. \n \n10.2 Withdrawal of Resignation by  \nGovernment Servants  \n \nThe question whether resignation once tendered by a government servant before \ncompletion of 25 years qualifying service may be allowed to be withdrawn before or after \nits acceptance by the competent authority has been under consideration in the \nEstablishment Division. \n \n2. \nThe following decisions have been taken in consultation with the Ministry \nof Finance:- \n(i) \nWithdrawal of resignation before acceptance.-In case a government \nservant withdraws resignation before it is accepted by the competent \nauthority, the resignation should be deemed to have been withdrawn. \n(ii) \nWithdrawal of resignation after its acceptance but before it becomes effective \n(i.e. before the government servant concerned is relieved).—It should be open \nto the authority accepting the resignation to allow the government servant \nconcerned to withdraw the resignation on the merits of the case. \n [Authority.- Estt. Div.‘s O.M. No. 8/13/69-F.I, dated 30-1-1970 read with Estt. Division‘s \nO.M.No.6/9/79-D.I., dated 19-6-1979] \n \n10.3 Proposal for Resignation and Original  \nLetter of Resignation \n \nIt has been observed that proposals for acceptance of resignation of officers of \nBPS-17 and above received in the Establishment Division for submission to the \ncompetent authority* are not accompanied by the original letter of resignation sent by the \nofficer concerned. This requires a reference back to the Ministries/Divisions for obtaining \nthe letter of resignation. All Ministries/Divisions are, therefore, requested to please \nensure that the letter of resignation of the officer in original invariably forwarded \nalongwith the Summary for acceptance by the competent authority. \n \n2. \nBesides, the Summary should contain information on the following points:- \n(i) \nWhether any dues are recoverable from the officer. \n(ii) \nWhether any disciplinary proceedings are pending or are contemplated \nagainst him. \n                                                          \n*With the delegation of powers of appointment to Secretaries of Ministries/Divisions/Head of Department \nexcept those Groups/Service administratively controlled by the Establishment Division in respect of civil \nservants in BPS 17 & 19, the position has changed. In respect of the resignation of the officers in BPS 17 to 19 \nborne on the Cadres/Groups/Service controlled by the Establishment Division and all the officers in BPS 20 and \nabove, the orders are to be followed. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 939 \n \n \n(iii) Whether the officer concerned is required to serve the Government for any \nspecified period in accordance with the terms and conditions of his \nappointment. If so, whether that period has expired.  If it has not expired, \nwhether any money spent on his training etc, are recoverable in \naccordance with any rule or bond executed by him. \n \n \n[Authority.- Estt. Division‘s O.M. No.1/11/80-D.I., dated 13-2-1980]. \n \n10.4 Resignation of Temporary  \nGovernment Servants  \n \nSub-section (3) of section 11 of the Civil Servants Act, 1973 makes the services \nof a civil servant subject to the provision of sub-section (2) liable to termination on \nfourteen days' notice or pay in lieu thereof.  Cases have come to the notice of the \nEstablishment Division in which a civil servant, who intends to resign from service, gives \n14 days' notice or deposits 14 days' pay in lieu thereof. After expiry of the notice period \nor having deposited 14 days' pay in lieu thereof, and he absents himself from office \nwithout waiting for acceptance of his resignation. This is against the rules. There is no \nprovision in the Civil Servants Act, 1973, whereunder a civil servant whether permanent \nor temporary who wants to terminate his employment is required to give or can give 14 \ndays' notice or forfeit his pay to government in lieu thereof. \n \n2.  \nA civil servant, permanent or temporary, who wishes to terminate his \nappointment, should, submit his resignation in writing. The resignation shall not become \neffective unless it is accepted by the competent authority. Till such time the resignation is \naccepted, the civil servant concerned continues to be in service and cannot absent himself \nfrom his duties without proper leave. The position in this regard is already explained in the \nEstablishment Division's O.M. No. 1/34/57-MS, dated the 12th November, 1957, read with \nO.M. of even number dated the 9th May, 1958. \n[Authority.- Estt. Division‘s O.M.No.6/3/81-RI(DI), dated 26-7-1981]. \n \n10.5 Proposals for Resignation to be Self-Contained \n \nAttention is invited to the Establishment Division's O.M. No.1/11/80-D.I, dated \nthe 13th February, 1980. It is stated that inspite of instructions contained therein, the \nMinistries/Divisions have been sending proposals for acceptance of resignation of \nofficers to the Establishment Division which are not self-contained. The proposals are \nneither sent in the form of a Summary nor are accompanied by the original letter of \nresignation of the officer. A number of such references also do not give the information \nas required in para 2 of the aforesaid O.M. This requires back reference to the \nMinistry/Division concerned causing delay in the disposal of the case.  The Ministries/ \nDivisions are, therefore, requested to submit, in future, the cases of resignation strictly in \naccordance with the instructions contained in the Establishment Division's O.M. quoted \nabove and may also keep in view the orders contained in O.M. No. 6/3/81-R.I, dated the \n13th February, 1982. \n[Authority.- Estt. Division‘s O.M. No. 15/11/84-R.2, dated 28-5-1984]. \n \n \n\n    Page - 940                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n \n10.6 Procedure for Processing of Cases  \nof Resignation of Officers \n \nThe Ministries/Divisions have been sending proposals for acceptance of resignation \nof officers to the Establishment Division after the officers have been relieved of their duties. \nIn most of the cases, it has come to the notice of Establishment Division that government \nservants usually tender resignation from government service on 14 days‘ notice or forfeit pay \nin lieu thereof and absent themselves from duties without waiting for the acceptance of their \nresignations by the competent authority. If a person has submitted resignation from service he \ncontinues to be in service, inspite of his having given 14 days notice, till his resignation is \naccepted by the competent authority. If he absents himself from duty he is liable to be \nproceeded against under the Efficiency and Discipline Rules, 1973 which may also result in \ndismissal from government service. \n \n2. \nMinistries/Divisions are, therefore, requested to forward the cases for \nacceptance of resignation to the Establishment Division well in time and should not \nrelieve the resigning officer from his duties till his resignation from service is accepted by \nthe competent authority. \n[Authority.- Estt. Division‘s O.M. No. 15/6/85-R.2 dated 3-3-1986]. \n \n10.7 Absence from Duty Without Leave  \n \nCases have come to notice where government servants have applied for leave, \nbut before the leave was sanctioned, have absented themselves from duty and left their \nstation without permission, while government dues were payable by them on various \naccounts.  In some cases, government servants have proceeded on short leave, and \nsubsequently applied for extension of leave, which was not granted, whereupon they have \nresigned their appointments without clearing the government dues outstanding against \nthem.  Such behaviour on the part of government servants is not only undesirable but also \ncontravenes the provisions of the Pakistan Essential Service (Maintenance) Act, 1952, \nwhich makes all employment under government an essential service.  If any government \nservant, without reasonable excuse, abandons his employment or absents himself from \nwork, he is liable to conviction to be punished with imprisonment and fine vide section 5 \nand 7 of the Act. \n \n2. \nIt is, therefore, requested that the attention of all government servants may \nkindly be drawn to the provisions of the Act and they may be warned that any \ncontravention of the Act renders them liable to prosecution.  A number of prosecutions \nhave already been instituted in the court and others are in contemplation. \n[Authority.- Estt. Division‘s O.M. No. 11/1/60 E.V., dated 22-10-1960]. \n \n \n \n \n                                                          \n Now Civil Servants (Efficiency and Discipline) Rules, 2020. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 941 \n \n \nIV. DIRECTORY RETIREMENT \nSl.No.11  \n \n[Civil Servants (Directory Retirement from Service) Rules,2020 \n \nS.R.O. 320 (I)/2020.— In exercise of the powers conferred by sub-section (1) of \nSection 25 of the Civil Servants Act,1973 (LXXI of 1973) read with Notification No. S.R.O. \n120(I)/98 dated the 27th February,1998, the Prime Minister is pleased to make the following \nrules, namely:—  \n1. \nShort title and commencement.— (1) These rules shall be called the Civil \nServants (Directory Retirement from Service) Rules, 2020. \n(2) \nThese rules shall come into force at once.  \n2. \nDefinitions.—(1) \nIn these rules, unless there is anything repugnant in the \nsubject or context,— \n(a) \n―Act‖ means the Civil Servants Act,1973 (LXXI of 1973); \n(b) \n―competent authority‖ means the appointing authority in terms of Rule \n \n6 of the Civil Servants (Appointment, Promotion and Transfer) Rules,1973; \n(c) \n―conduct unbecoming‖ means the conduct on the part of a civil servant that is \ncontrary to public interests or which harms his standing or the standing of the \ncivil service in the eyes of the public or is contrary to any prescribed \nlaw/rules/procedures/instructions and includes inefficiency on his part \nnecessitating his directory retirement under these rules; \n (d) ―directory retirement‖ means retirement under clause (i) of sub-section (1) of \n \nsection 13 of the Act read with sub-section (2) thereof; \n(e) \n―retirement board‖ means a Board constituted under these rules for review of \ncases for the purpose of directory retirement in respect of civil servants in \nBPS-20 and above; and \n(f) \n―retirement committee‖ means a committee constituted under these rules for \nreview of cases for the purpose of directory retirement in respect of civil \nservants in BPS-19 and below. \n \n(2) \nAll other words and expressions used but not defined in these rules shall, \nunless the context otherwise requires, have the same meanings as assigned thereto in the Act \nand rules made thereunder.  \n \n3. \nComposition of retirement board.— There shall be a retirement board to \nrecommend to the competent authority directory retirement from service in respect of civil \nservants in BPS-20 and above and shall consist of— \n(a) \nChairman, Federal Public Service Commission \nChairperson \n(b) \nSecretary, Cabinet Division \nMember \n(c) \nSecretary, Establishment Division \nMember \n                                                          \nCivil Servants (Directory Retirement from Service) Rules, 2020 has been repealed from ab-initio vide \nNotification S.R.O No. 698(I)/2022 dated 30-05-2022.  \n\n    Page - 942                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \n(d) \nSecretary, Finance Division \nMember \n(e) \nSecretary, Law and Justice Division \nMember \n(f) \nSecretary or head of the Division concerned, service \ngroup or cadre administrator \nMember \n(g) \nAdditional Secretary-II, Establishment Division \nSecretary \n  \n \n4. \nComposition of retirement committee.—(1) There shall be various \nretirement committees in each Division or Department or office to recommend to the \ncompetent authority directory retirement from service in respect of civil servants in BPS-19 \nand below.  \n \n(2) \nThe retirement committee for civil servants in BPS-17 to 19 shall consist of— \n \n \n(a) \nAdditional Secretary or in his absence Senior Joint \nSecretary or Joint Secretary of the Division concerned \nChairperson \n(b) \nRepresentative of Establishment Division not below BPS-\n20 \nMember \n(c) \nRepresentative of Finance Division not below    BPS-20 \nMember \n(d) \nRepresentative of Law and Justice Division not below \nBPS-20 \nMember \n(e) \nHead of the Department or office concerned, other than a \nDivision [or his nominee not below BPS-20] \nMember \n(f) \nDeputy Secretary of the Division concerned  \nSecretary \n \n(3) \nThe retirement committee for civil servants in BPS-16 and below shall consist \nof — \n(a) \nSenior Joint Secretary or Joint Secretary of the Division \nconcerned \nChairperson \n(b) \nRepresentative of Establishment Division not below BPS-\n19 \nMember \n(c) \nRepresentative of Finance Division not below    BPS-19 \nMember \n(d) \nRepresentative of Law and Justice Division not Below \nBPS-19 \nMember \n(e) \nHead of the Department or office concerned, other than a \nDivision *[or his nominee not below BPS-19] \nMember \n(f) \nDeputy Secretary of the Division concerned  \nSecretary \n                                                          \nInserted & added vide Establishment Division‘s S.R.O No. 1264(I)/2020 dated 23-11-2020. \n\n CHAPTER-9                            ESTACODE (EDITION-2021)                             Page - 943 \n \n \n \n [4. The Retirement Committees of Department or Organization or office not \nrelated to any Ministry/Division, and having post with different nomenclature as mentioned \nin Sub-Rule (2) and (3) above shall consist of member(s) of equivalent rank(s) approved, on \ncase to case basis, by the Establishment Division.]  \n \n5. \nGrounds for retirement.— (1)  No civil servant shall be recommended for \ndirectory retirement under these rules, unless any one or more of the following conditions \nis/are fulfilled in his/her case— \n \n(a) \nhas earned average performance evaluation reports (PERs) or adverse \nremarks have been recorded in three or more PERs from three different \nofficers, for a period not less than six months and have attained-finality after \nappeal thereagainst if any; \n \n(b) \nhas been twice recommended for supersession by the Central Selection Board \n(CSB), Departmental Selection Board (DSB) or Departmental Promotion \nCommittee (DPC), as the case may be, or twice not recommended for \npromotion by the High Powered Selection Board and such recommendations \nhave been approved by the appointing authority and the matter has attained \nfinality; \n \n(c) \nhas been found guilty of corruption or has entered into plea bargain or \nvoluntary return with National Accountability Bureau or any other \ninvestigating agency; \n  \n(d) \nhas been on more than one occasion placed in category ‗C‘ by the CSB, DSB \nor, as the case may be, DPC under the Civil Servants Promotion (BPS-18 to \nBPS-21) Rules, 2019; or \n \n \n(e) has conduct unbecoming.  \n \n6. \nProcedure for directory retirement.—(1) Each Division, Department or \noffice shall maintain a list of civil servants who have completed service specified in clause \n(i) of sub-section (1) of section 13 of the Act alongwith complete service record.  \n \n(2) \nA review of the performance of all civil servants by the respective retirement \nboard and retirement committees shall be conducted upon completion of service specified in \nsub-rule (1). \n \n(3) \nSubsequent to the mandatory review upon completion of service under sub-\nrule (1) and prior to retirement at the age of superannuation or exercising the option of \npremature retirement, cases of civil servants shall be referred by the Secretary or Cadre \nAdministrator concerned to the relevant retirement board or retirement committees, as the \ncase may be, if it is determined that grounds for directory retirement as specified in rule 5 \nhave become applicable.  \n \n(4) \nWhile referring cases to the retirement board or retirement committees either \nfor mandatory review after service specified in sub-rule (1) or any subsequent review the \nSecretary or Cadre Administrator concerned shall ensure provision of relevant record, \n                                                          \n Inserted vide Establishment Division‘s S.R.O No. 1264(I)/2020 dated 23-11-2020. \n\n    Page - 944                        ESTACODE (EDITION-2021)                                 CHAPTER-9 \n \n \nincluding complete facts, supporting documentary evidence, if any, duly authenticated \nservice record, as well as such other record as may be considered relevant.  \n \n(5) \nThe retirement board or retirement committees shall examine the referred \ncases and may recommend to the competent authority, giving specific reasons, directory \nretirement of a civil servant. \n \n(6) \nIf the competent authority, after examining the recommendations of the \nretirement board or retirement committees and other record placed before it, agrees with the \nrecommendations for directory retirement of a civil servant, he shall issue a show cause \nnotice to the civil servant concerned informing him of the grounds on which it is proposed to \nmake the direction for directory retirement and shall provide him the opportunity of personal \nhearing if so requested by the civil servant concerned: \nProvided that in cases where [the President or] the Prime Minister is the competent \nauthority, he may designate *[BS-22 officer(s) to issue show cause notice and also \ndesignated BS-22 officer(s) to grant] personal hearing to the civil servant(s) on his behalf.     \n \n(7) \nOn receipt of reply of the civil servant and after giving him the opportunity of \npersonal hearing, if any, where the competent authority is satisfied that further retention in \nservice of the civil servant is not in the public interest, the competent authority shall pass \norder for directory retirement. \n \n7. \nRetiring pension.— A civil servant against whom an order for directory \nretirement is passed by the competent authority shall be eligible for pension or other \nretirement benefits as the competent authority may, in public interest, directs. \n \n8. \nRight of appeal or review.— A civil servant against whom an order for \ndirectory retirement is passed by the competent authority shall have the right of appeal or, as \nthe case may be, review in accordance with the Civil Servants (Appeal) Rules, 1977.] \n[Authority:— Establishment Division‘s S.R.O No. 320(I)/2020 dated 15th April,2020] \n________________ \n                                                          \n Ins. & Subs. vide Establishment Division‘s Notification S.R.O No. 89(I)/2022 dated 10-01-2022. \n\nCHAPTER 10 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nAPPEALS, PETITIONS AND \nREPRESENTATIONS \n(945 – 946) \n \n \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -947 \n \n \nCHAPTER 10 \n \nAPPEALS, PETITIONS AND REPRESENTATIONS \n \nSl. \nNo(s). \nChapter Contents \nPage  \nNo(s). \n \nI. \nAppeals, Petitions and Representations \n \n \n1.1 \nCivil Servants (Appeal) Rules, 1977 ...................................................... 949-952 \n` \n1.2 \nGuidelines for Submission of Appeals/Representations to the Chief \nExecutive/President .................................................................................\n952-953 \n \n1.3 \nForwarding of Advance Copies of the Appeals/ Representations/ \nPetitions etc. ............................................................................................\n953 \n \n2.1 \nBar Against Making Joint Representations .............................................\n954 \n \n2.2 \nAppeals/Petitions/Representations by the Civil Servants Addressed to \nthe Prime Minister ...................................................................................\n954 \n \n2.3 \nWithholding of Appeals Under the Civil Servants (Appeal) Rules, \n1977 ........................................................................................................\n954-955 \n3 \nConsideration of Cases of Government Servants Who Have Filed Civil  \nSuits  ......................................................................................................................\n955 \n \nII. SERVICE TRIBUNALS \n \n4 \nThe Service Tribunals Act, 1973 (Act No. LXX of 1973) .............................. 956-960 \n \n5.1 \nThe Service Tribunals (Procedure) Rules, 1974 ................................. 960-967 \n \n5.2 \nPlacement of Members in MP-I Scale .....................................................\n968 \n \n5.3 \nPlacement of Retired Judicial Officers in MP-I Scale .............................\n968 \n \n5.4 \nPermanent Seat of the Service Tribunal ..................................................\n968 \n \n6.1 \nDefence of Cases in the Tribunal and Law Courts .............................. 968-970 \n \n6.2 \nLetter of Attorney General of Pakistan Regarding Implementation of \nOrders of the Federal Service Tribunal and High Courts Appealed \nAgainst in Supreme Court of Pakistan .....................................................\n970 \n \n6.3 \nLetter of Chairman FST Making Suggestions to Reduce Pending \nLitigation .......................................................................................................\n971 \n \n \n \n____________________________ \n \n \n\nPage -948                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -949 \n \n \nCHAPTER 10 \nAPPEALS, PETITIONS AND REPRESENTATIONS \nI. \nAppeals, Petitions and Representations \n \n1.1 \nCivil Servants (Appeal) Rules, 1977 \n \nIn exercise of the powers conferred by section 25 of the Civil Servants Act, 1973 \n(LXXI of 1973), the President is pleased to make the following rules, namely:– \n \n1.  \n(1)  These rules may be called the Civil Servants (Appeal) Rules, 1977. \n \n \n(2) They shall come into force at once. \n \n2.  \nIn these rules unless there is anything repugnant in the subject or context,– \n \n \n*[(a) Appellate authority means.– \n(1) \nin cases relating to discipline.– \n(i) \nwhere the order is made by the [authorised officer], the \nofficer designated as authority under the Government \nServants (Efficiency and Discipline) Rules, 1973. \n(ii) \n@[where the order is made by the officer, designated as \nauthority under the rules specified in paragraph (1), the \nofficer or authority next above the authority; and]. \n(iii) where the order is made by the Prime Minister, the \nPresident; and \n(2) \nin other cases, the officer or authority next above the authority \nagainst whose order the appeal is preferred and where the \norder is made by the Prime Minister, the President; and] \n \n \n(b) \n*[  ] \n \n \n(c) \n―penalty‖ means a penalty provided for in the ***Government \nServants (Efficiency and Discipline) Rules, 1973. \n \n3.  \nEvery civil servant shall be entitled to appeal, to the appellate authority \nfrom an order passed by an authority **[or an authorized officer] imposing upon him any \npenalty: \n                         \n* Subs. and omitted vide Establishment Division Notification S.R.O.No.178(1)/99, dated 24-3-1999. \nThe role of authorized officer has not been incorporated in Civil Servants (Efficiency & Discipline) \n \nRules,2020, therefore, it may be presumed as Authority in the meaning of Rule 2 (c) Civil Servants \n \n(Efficiency & Discipline) Rules,2020.      \nNow Civil Servants (Efficiency & Discipline) Rules,2020. \n \nNote:— Since Government Servants (Efficiency & Discipline) Rules,1973 have been repealed vide Rule 21 \n \nof Civil Servants (Efficiency & Discipline) Rules,2020. Therefore, the reference Government Servants \n \n(Efficiency & Discipline) Rules,1973 wherever occurs, it may be construed as Civil Servants (Efficiency & \n \nDiscipline) Rules,2020.    \n@ Subs. vide Establishment Division Notification SRO No.335(I)/2000, dated 14-6-2000. \n\nPage -950                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \nProvided that, where the penalty is imposed by an order of the President, the \ncivil servant shall have no right to appeal but he may apply for review of the order. \n \n4. \n(1) A civil servant shall be entitled to appeal to the appellate authority \nfrom an order passed by an authority which– \n \n(a) \nalters to his disadvantage, his conditions of service, pay, allowances or \npension; or \n \n(b) \ninterprets to his disadvantage the provisions of any rules whereby his \nconditions of service, pay, allowances or pension are regulated; or \n \n(c) \nreduces or withholds the maximum pension, including an additional \npension, admissible to him under the rules governing pensions; or \n \n(d) \nterminates his employment or gives notice of such termination otherwise \nthan– \n(i) \non his reaching the age of superannuation, or \n(ii) \nin accordance with the provisions of the Civil Servants Act, 1973 \n(LXXI of 1973): \n \nProvided that a person appointed by the President shall have \nno right to appeal from an order passed by the President, but he may \napply for review of the order: \n \nProvided further that no appeal or review shall lie on matters \nrelating to the determination of fitness of a person to hold a \nparticular post or to be promoted to a higher post or *grade. \n \n(2) \nA member of an **All-Pakistan Unified Grades serving under a Provincial \nGovernment may appeal, from the order of the Provincial Government, to the President. \n \n(3) \nA civil servant appointed by the President may appeal to the President \nfrom an order passed by an authority subordinate to the President. \n \n5.  \n(1) Every person preferring an appeal should do so separately and in his \nown name. \n \n(2)  Every appeal preferred under these rules shall contain all material statements \nand arguments relied upon by the appellant, shall contain no disrespectful or improper \nlanguage, and shall be complete in itself. \n \n(3)  Every appeal shall be submitted through the Head of the office to which \nthe appellant belongs or belonged, and through the authority from whose order the appeal \nis preferred. \n \n(4)  Every appeal shall be submitted within a period of thirty days of the \n                         \n* BPS. \n**All Pakistan Services (Change in Nomenclature)Rules,1973, notified vide SRO 1307(I)/73 dated  14-09-\n1973, have been repealed vide SRO 89(I)/2014 dated 14-02-2014, whereby all notifications and instructions \nissued on the subject from time to time were mutatis mutandis amended. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -951 \n \n \ncommunication of the order appealed against. \n \n6.  \n(1) In the case of an appeal under rule 3, the appellate authority shall \nconsider– \n \n(a) \nWhether the facts on which the order appealed against was based have \nbeen established; \n \n(b) \nWhether the facts established afford sufficient ground for taking action; \nand \n \n(c) \nWhether the penalty is excessive adequate, or inadequate, and, after such \nconsideration shall confirm, set aside or modify the previous order, *[and \nthe appellant shall be informed of the reasons for passing such order]. \n \n(2) \nIn the case of an appeal under rule 4, the appellate authority shall pass \nsuch order as, having regard to all circumstances of the case, appears to it just and \nequitable. *[and the appellant shall be informed of the reasons for passing such order]. \n \n(3) \nThe authority from whose order an appeal is preferred under these rules \nshall give effect to any order made by the appellate authority. \n \n7.  \n(1) An appeal may be withheld by an authority not lower than the authority \nfrom whose order it is preferred if:– \n \n(a) \nit is an appeal in a case in which no appeal lies under these rules; or \n \n(b) \nit does not comply with the provisions of sub-rule (1), (2) or (3) of the  \nrule 5; or \n \n(c) \nit is not preferred within the time specified in sub-rule (4) of rule 5 and no \nreasonable cause is shown for the delay; or \n \n(d) \nit is addressed to an authority to which no appeal lies under these rules; or \n \n**[(e) \nit is a repetition of a previous appeal and is made to the  same  appellate  \nauthority by which such appeal has been decided, and no new facts or \ncircumstances are adduced which afford grounds for a reconsideration of \nthe case]: \n \nProvided that in every case in which an appeal is withheld, the appellant shall be \ninformed of the fact and the reasons for it: \n \nProvided further that an appeal withheld on account only of failure to comply \nwith the provisions of sub-rule (2) or (3) of rule 5 or clause (d) may be resubmitted within \none month of the date on which the appellant is informed of the withholding of the appeal \nand, if resubmitted in a form which complies with those provisions or is addressed to the \nproper appellate authority, as the case may be, shall not be withheld. \n \n(2) \nNo appeal shall lie against the withholding of an appeal by an authority \ncompetent to do so. \n                         \n* Added vide Establishment Division Notification S.R.O. No.582 (1)/93, dated 26-6-1993. \n** Added vide Establishment Division Notification No. 5/1/81-R.I., dated 26-12-1981. \n\nPage -952                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n8. \n(1) Every appeal which is not withheld under these rules shall be \nforwarded to the appellate authority with an expression of opinion by the authority from \nwhose order the appeal is preferred. \n \n(2) \nEvery appeal by a civil servant serving under a Provincial Government or \na local authority, which is not withheld under these rules shall be forwarded by the \nProvincial Government or the local authority to the Federal Government with an \nexpression of its opinion. \n \n(3) \nA list of appeals withheld under rule 7, with reasons for withholding them, \nshall be forwarded quarterly by the withholding authority to the appellate authority. \n \n(4) \nAn appellate authority may call for any appeal admissible under these rules \nwhich has been withheld by a subordinate authority and may pass such orders thereon as \nit considers fit. \n \n9.  \n(1) Nothing in these rules shall operate to deprive any person of any right \nof appeal which he would have had if these rules had not been made, in respect of any \norder passed before they came into force. \n \n(2) \nAll appeals pending immediately before the coming into force of these \nrules shall be deemed to be appealed under these rules. \n \n10.  The Civil Services (Classification, Control and Appeal) Rules, 1930, are \nhereby repealed, but the repeal thereof shall not affect any action taken or anything done \nthereunder. \n[Authority.–Establishment Division‘s Notification S.R.O. No. 54(I)/77, dated 17-1-1977]. \n1.2 \nGuidelines for Submission of  Appeals/ \nRepresentations to the Chief Executive/President \n \nIt has been observed that Ministries/Divisions/Departments generally do not \nforward to the Establishment Division complete/comprehensive references on the appeals \n/representations filed by the aggrieved civil servants before the Chief Executive/ \nPresident, for orders in the capacity of the appellate authority. It results in back-\nreferencing and inordinate delay in processing/finalization of such cases. \n \n2. \nIn order to facilitate objective analysis and speedy disposal, the appeals/ \nrepresentations preferred by the civil servants under the Civil Servants (Appeal) Rules, 1977, or \nsection 9 of the Removal from Service (Special Powers) Ordinance, 2000, as the case may \n                         \n Now Prime Minister. \n Add/Substitute ‗Prime Minister‘, as the case may be. \nRemoval from Service (Special Powers) Ordinance,2000 has been repealed vide Establishment Division‘s \n \nO.M. No.3/10/2010-R.II dated 17-03-2010.  \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -953 \n \n \nbe, should invariably be submitted in the form of self contained Summary supported by copies \nof the following essential documents as annexures:– \n(i) \ncharge sheet; \n(ii) \nreply of the accused to the charge sheet; \n(iii) inquiry report; \n(iv) Show Cause Notice; \n(v) \nreply of the accused to the Show Cause Notice; \n(vi) recommendations/order of the [‗Authorized Officer‘ or] the ‗Authority‘, \nas the case may be, regarding the imposition of penalty upon the accused; \n(vii) notification of the penalty; \n(viii) appeal/representation (in original) alongwith its enclosures; and \n(ix) detailed parawise comments of the Ministry / Division / Department \nconcerned on the appeal/representation, in juxtaposition as per prescribed \nformat, annexed herewith. \n \n2. \nAll Ministries/Divisions/Departments and Provincial Governments are \nrequested to bring these guidelines to the notice of all concerned for guidance/ compliance. \n[Authority.–Establishment Division‘s O.M.No.5/4/94/Rev/D.3 dated 19-9-2001]. \n(Annex)  \n(Prescribed Format) \nPARAWISE COMMENTS ON THE APPEAL SUBMITTED \nBY…………………………………..……….   \n  (NAME, DESIGNATION, OFFICE, BPS), AGAINST MINOR/MAJOR PENALTY \nOF …………………………………………….……… \nSl. \nNo. \nContention of the Accused \n(Relevant paras in Appeal \nto be Reproduced \nComments of the \nMinistry/Division/ \nDepartment \nComments to be \nOffered by \nEstablishment Division \n \n \n \n \n \n \n \n1.3 \nForwarding of Advance Copies of the \nAppeals/Representations/Petitions etc. \n \nCivil servants are not to send advance copies of their appeals/ representations / \npetitions etc. direct to the higher authorities without going through proper channel which \nis a clear violation of the government instructions on the subject. \n \n2. \nMinistries/Divisions/Departments are, therefore, to instruct their staff to refrain \nfrom sending advance copies of their appeals/petitions/ representations direct to the higher \nauthorities. \n[Authority: Estab. Div.‘s O.M. No. 4/3/95-D-3, dated 26th July, 2002] \n                         \n The role of authorized has not been incorporated in Civil Servants (E&D)  Rules,2020. \n\nPage -954                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n2.1 \nBar Against Making Joint Representations  \n \nAccording to the existing instructions a petition, memorial or a representation \nshould be submitted by a government servant in his own behalf only. An implication of \nthese instructions is that joint representations cannot be made to the government. It has \nbeen observed that some government servants have submitted representations in \ncontravention of the spirit of these instructions in that they have individually signed \ncopies of petitions containing the same text. Government is of the view that although \nthese petitions are signed and sent separately, they are, in effect, tantamount to joint \nrepresentations. No action can, therefore, be taken on such representations. \n \n2. \nThe correct procedure is that, if any category of government servants have \na grievance of a common nature, they should bring the matter to the notice of the head of \nthe department concerned so that he may take such action, as may be necessary in the \ncircumstances of the case. \n \n3. \nMinistries/Divisions are requested to advise officers and members of the \nstaff under their control to keep these instructions in mind while making representations \nin respect of a common grievance. As joint representations are not permitted, a breach of \nthese instructions will amount to an act of indiscipline. \n[Authority.- Estt. Division‘s O.M.No.3/1/67-D.II, dated 18-2-1967]. \n2.2 \nAppeals/Petitions/Representations by the Civil  \nServants Addressed to the Prime Minister  \n \nThe Prime Minister's Secretariat have pointed out that disciplinary action has \nbeen initiated and explanations have been called for in respect of officials whose \napplications were forwarded by that Secretariat to different Ministries and agencies for \nconsideration and redressal. While this may well be within the existing rules, it is not in \nharmony with demands of a democratic order as it infringes upon the privilege of Prime \nMinister's Secretariat to forward grievances and requests to the quarters concerned for \naction and redressal under the directives of the Prime Minister as, indeed, it takes away, \nfrom the civil servants an opportunity of access to the Chief Executive of the country \nthrough the quickest means possible. \n \n2. \nIt is, therefore, advised that steps may please be taken whereby officials \nwhose cases are referred for redressal by Prime Minister's Secretariat are not victimized \nand harassed on that account. \n[Authority.- Estt. Division‘s O.M.No.6/3/89-D.3, dated 12-10-1989]. \n2.3 \nWithholding of Appeals Under the  \nCivil Servants (Appeal) Rules, 1977 \n \nAppeals which do not lie under rule 7 of the Civil Servants (Appeal) Rules, 1977 \nand the same are not to be transmitted to the Prime Minister under rule 8 of these rules \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -955 \n \n \nwith the recommendations of the authority to reject the appeal. \n \n2. \nAs per provisions of rule 8(I) of the Civil Servants (Appeal) Rules, 1977, \nan appeal which is not withheld under rule 7, is required to be forwarded to the appellate \nauthority with an expression of opinion by the authority in the form of a speaking order \nforegoing his prerogative to withhold the appeal. Moreover, it would not be fair and \nproper to submit such cases to the appellate authority for rejection which could have been \nwithheld by the authority. An appeal which is not entertainable, if transmitted to and rejected by \nthe appellate authority, would clearly mean that the appeal has been entertained. \n \n3. \nAll Ministries/Divisions are to exercise greatest care while transmitting \nappeals to the appellate authority under rule 3 of the Civil Servants (Appeal) Rules, 1977. \nThe appellant should be informed accordingly where appeal is withheld under rule 7 of \nthe Civil Servants (Appeal) Rules, 1977. \n[Authority:- Estab. Div.‘s OM No. 8/13/2003-D.3, dated 9th September, 2004] \nSl.No.3  \nConsideration of Cases of Government Servants Who Have Filed Civil Suits  \n \nIn some cases government servants file civil suits in courts of law against \ngovernment for the redress of their grievances. It has been noticed that the Ministries/ \nDivisions etc. do not deal with such cases on the plea that the government servants have \nfiled suits and the matter is ‗subjudice‘. \n \n2. \nA civil suit or a civil petition by a government servant does not preclude \nredress for the aggrieved government servant.  It has, therefore, been decided that the \nMinistries/Divisions should not refrain from considering the cases of government servants \nwho have filed civil suits against government for redress of their grievances. Cases of such \ngovernment servants should continue to be considered by the Ministries/Divisions and the \ngrievances of the government servants removed if the merits of their cases so warrant. \n[Authority.- Estt. Division‘s O.M. No. 2/24/72-D.I dated  28-10-1972]. \n \n \n \n \n \n \n\nPage -956                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \nII. SERVICE TRIBUNALS \nSl. No. 4 \nThe Service Tribunals Act, 1973 (Act No. LXX of 1973) \n \nAn Act to provide for the establishment of Service Tribunals to exercise \njurisdiction in respect of matters relating to the terms and conditions of service of civil \nservants. \n \nWHEREAS it is expedient to provide for the establishment of Administrative \nTribunals, to be called Service Tribunals, to exercise exclusive jurisdiction in respect of \nmatters relating to the terms and conditions of service of civil servants, and for matters \nconnected therewith or ancillary thereto. \n \nIt is hereby enacted as follows:–  \n \n1. Short title, commencement and application.–(1) This Act may be called the \nService Tribunals Act, 1973. \n \n(2) \nIt shall come into force at once. \n \n(3) \nIt applies to all civil servants wherever they may be. \n \n2. \nDefinitions.–-In this Act, unless there is anything repugnant in the subject \nor context, – \n \n[(a) ―civil  servant‖  means a person who is, or has been, a  civil  servant within \nthe meaning of the Civil  Servants  Act, 1973  (LXXI  of  1973);] **[and \nshall include a person declared to be a civil servant under section 2(a); \nand] \n \n(b) \n―Tribunal‖ means a Service Tribunal established under section 3. \n \n***2-A [****] \n \n3. \nTribunals.–@[(1) The President may, by notification in the official \nGazette, establish one or more Service Tribunals as hereinafter provided and, where there \nare established more than one Tribunal, the President shall specify in the notification the \nterritorial limits within which, or the class or classes or cases in respect of which, each \nsuch Tribunal shall exercise jurisdiction under this Act]. \n \n(2) \nA Tribunal shall have exclusive jurisdiction in respect of matters relating \nto the terms and conditions of service of civil servants, including disciplinary matters. \n \n@[(3) \nA Tribunal shall consist of– \n                         \n Subs. vide Service Tribunals (Amendment) Act XXXI of 1974, dated 6-5-1974. \n** Added vide Service Tribunals (Amendment) Act XVII of 1997, dated 10-6-1997. \n*** Section ―2A‖ which was previously added vide Service Tribunals (Amdt.) Act XVII of 1997, dated 10-6-\n1997 has been deleted vide F.23(4)/2010 Service Tribunals (Amdt.) Act No.II of 2010 dated 06-03-2010. \n@Subs. vide Service Tribunals (Amdt.) Act, 2014 Notification No.F.22(23) /2013-Legis dated 17-06-2014. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -957 \n \n \n \n(a) \na Chairman, being a person who has been, or is qualified to be judge of a \nHigh Court;  \n (b) \nsuch number of members not less than three, each of whom is or has \nbeen— \n(i) \na District Judge; or \n(ii) \na person who for a period of not less than two years has held a post \nin BS-21 or above or equivalent under the Federal Government or a \nProvincial Government with adequate quasi-judicial or legal \nexperience, preference being given to a person having background of \ndealing with service matters; or \n(iii) an Advocate qualified for appointment as Judge of a High Court]. \n \n[(4) The Chairman and members of a Tribunal shall be appointed by the \nPresident for non-extendable term of three years on such other terms and conditions as the \nPresident may determine: \n \nProvided that where a serving District Judge or a civil servant is appointed as a \nmember he shall hold office for a term of three years or till the date of superannuation, \nwhichever is earlier]. \n \n(5) \nThe Chairman or a member of a Tribunal may resign his office by writing \nunder his hand addressed to the President. \n \n(6) \nThe Chairman or a member of a Tribunal shall not hold any other office of \nprofit in the service of Pakistan if his remuneration is thereby increased.  \n \n*[(7) At any time when— \n(i) \nthe Chairman of a Tribunal is absent or is unable to perform the \nfunctions of his office due to any cause; or \n(ii) \noffice of the Chairman is vacant, the most senior of the other \nmembers of a Tribunal shall act as Chairman till the Chairman \nresumes his office or the regular Chairman is appointed, as the case \nmay be]. \n \n**[3-A. Benches of the Tribunal.–(1) The powers and functions of a Tribunal \nmay be exercised or performed by Benches consisting of not less than two members of \nTribunal, including the Chairman, constituted by the Chairman. \n \n(2)  If the members of a bench differ in opinion as to the decision to be given \non any point,– \n \n(a) \nthe point shall be decided according to the opinion of the majority; \n                         \nSubs.vide Service Tribunals (Amendment) Act, 2014 Notification No.F.22(23) /2013-Legis dt.17-06-2014. \n**Added vide Ordinance No. IX of 1978, dated 18-3-1978. \n\nPage -958                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n(b) \nif the members are equally divided and the Chairman of the Tribunal is not \nhimself a member of the bench, the case shall be referred to the Chairman \nand the decision of the Tribunal shall be expressed in terms of the opinion \nof the Chairman; and \n \n(c) \nif the members are equally divided and the Chairman of the Tribunal is \nhimself a member of the bench, the opinion of the Chairman shall prevail \nand the decision of the Tribunal shall be expressed in terms of the opinion \nof the Chairman]. \n \n4. \nAppeals to Tribunals.–-(1) Any civil servant aggrieved by any *[ ] order, \nwhether original or appellate, made by a departmental authority in respect of any of the \nterms and conditions of his service may, within thirty days of the communication of such \norder to him, **[or within six months of the establishment of the appropriate Tribunal, \nwhichever is later, prefer an appeal to the Tribunal]: \n \nProvided that— \n(a) \nwhere an appeal, review or representation to a departmental  authority  is  \nprovided  under the Civil  Servants Ordinance, 1973, or any rule against \nany such order, no appeal shall lie to a Tribunal unless the aggrieved civil \nservant has preferred an appeal or application for review or representation \nto such departmental authority and a period of ninety days has elapsed \nfrom the date on which such appeal, application or representation was so \npreferred; ***[  ] \n(b) \nno appeal shall lie to a Tribunal against an order or decision of a \ndepartmental authority determining the fitness or otherwise of a person to \nbe appointed to or hold a particular post or to be promoted to a higher \ngrade; @[and] \n \n@@[(c) no appeal shall lie to a Tribunal against an order or decision of a \ndepartmental authority made at any time before the 1st July, 1969]. \n \n(2)  Where the appeal is against an order or decision of a departmental authority \nimposing a departmental punishment or penalty on a civil servant, the appeal shall be \npreferred– \n \n(a) \nin the case of a penalty of dismissal from service, removal from service, \ncompulsory retirement or reduction to a lower post or time-scale or to a \nlower stage in a time-scale, to a Tribunal referred to in sub-section (3) of \nsection 3 ;and \n \n(b) \nin any other case, to a Tribunal referred to in sub-section (7) of that \nsection. \n \nExplanation.– In this section, ―departmental authority‖ means any authority \n                         \n*  Omitted vide Service Tribunals (Amendment) Act No. XVII of 1997, dated 10-6-1997. \n** Subs. vide Service Tribunals (Amendment) Act No. XXXI of 1974, dated 6-5-1974. \n*** The word \"and\" Omitted vide Service Tribunals (Amendment) Act XXXI of 1974 dated 6.5.1974. \n@ Subs. vide Service Tribunals (Amendment) Act No. XXXI of 1974, dated 6-5-1974. \n@@Added vide  ibid.. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -959 \n \n \nother than a Tribunal, which is competent to make an order in respect of any of the terms \nand conditions of civil servants. \n \n*[4A. Review.—(1) A Tribunal shall have the power to review its final order on \na review petition filed by an aggrieved  party within thirty days of the order on the \nfollowing grounds, namely:— \n(i) \ndiscovery of new and important matter or evidence which, after exercise of \ndue diligence, was not within knowledge of the petitioner or could not be \nproduced by him at the time when the order was passed; \n(ii) \non account of some mistake or error apparent on the face of record; or \n(iii) for any other sufficient cause. \n \n(2)  The Tribunal shall decide the review petition within thirty days. \n \n(3) \nThe Tribunal may confirm, set aside, vary or modify the judgment or order \nunder review]. \n \n5. \nPowers of Tribunals.–(1) A Tribunal may, on appeal, confirm, set aside, \nvary or modify the order appealed against. \n \n(2) \nA Tribunal shall, for the purpose of deciding any appeal, be deemed to be \na civil court and shall have the same powers as are vested in such court under the Code of \nCivil Procedure, 1908 (Act V of 1908), including the powers of– \n(a) \nenforcing the attendance of any person and examining him on oath;  \n(b) \ncompelling the production of documents; and \n(c) \nissuing commission for the examination of witnesses and documents.  \n \n(3) A Tribunal shall have the power to execute its decisions in accordance \nwith the procedure as may be prescribed. \n \n[5A. Financial powers of a Tribunal.—(1) The Registrar of the Tribunal \nshall be the Principal Accounting Officer of a Tribunal. \n \n(2) \nThe Chairman of Tribunal may authorize re-appropriation of funds from \none head of account to another head of account and sanction expenditure on any item \nfrom within the allocated budget in accordance with the prescribed procedure without \nreference to Ministry of Finance]. \n \n6.  \nAbatement of suit and other proceedings.–All suits, appeals or \napplications regarding any matter within the jurisdiction of a Tribunal pending  \nin any court immediately before the commencement of this Act shall abate forthwith: \n \nProvided that any party to such a suit, appeal or application may, within ninety \ndays of the @[establishment of the appropriate Tribunal, prefer an appeal to it] in respect \n                         \n* Inserted vide Service Tribunals (Amendment) Act,2014 Notification No.F.22(23) /2013-Legis dated 17-06-2014. \nAdded vide Service Tribunals(Amdt.)Act,2014 Notification No.F.22(23)/2013-Legis dated 17-06- 2014. \n Inserted vide ibid. \n@ Subs. vide Service Tribunals (Amendment) Act, XXXI of 1974, dated 06-05-1974. \n\nPage -960                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \nof any such matter which is in issue in such suit, appeal or application. \n \n7. \nLimitation.–The provisions of sections 5 and 12 of the Limitation Act, \n1908 (IX of 1908), shall apply to appeals under this Act. \n \n8. \nRules.–(1) The Federal Government may, by notification in the official \nGazette, make rules for carrying out the purposes of this Act. \n \n(2) \nIn particular and without prejudice to the generality of the foregoing \npower, such rules may provide for all or any of the following matters namely:– \n \n(a) \nrequirements as to the number of members of the Tribunal necessary for \nhearings before, or order or decision by, a Tribunal [or a Bench thereof] [*]; \n \n(b) \nfilling for a specified period any vacancy in the office of the Chairman or a \nmember of the Tribunal caused by the absence on leave or other-wise of \nthe Chairman or, as the case may be, a member [; and] \n \n@[(c) execution of decision of a Tribunal]. \n \n9. \nRepeal.– The Service Tribunals Ordinance, 1973 (XV of 1973), is hereby \nrepealed. \n[Authority: The Act received assent of the President on 26-9-1973 and was published  \nin the Gazette of Pakistan Extraordinary Part-I, dated 29-9-1973]. \n \n5.1 \nThe Service Tribunals (Procedure) Rules, 1974 \n \nIn  exercise  of  the  powers conferred by  section  8  of the Service  Tribunals  \nAct,  1973  (LXX  of  1973), the  Federal Government is pleased to make the following \nrules, namely:— \nTHE SERVICE TRIBUNALS (PROCEDURE) RULES, 1974 \n \n1. \nThese rules may be called the Service Tribunals (Procedure) Rules, 1974. \n \n2. \n(1) In these rules, unless there is anything repugnant in the subject or \ncontext,— \n \n(a) \n―Act‖ means the Service Tribunals Act, 1973 (LXX of 1973). \n \n(b) \n―Chairman‖ means the Chairman of a Tribunal. \n \n(c) \n―Member‖ means a member of a Tribunal and includes the Chairman; and \n \n(d) \n―Registrar‖ means the Registrar of a Tribunal and includes any other \nperson authorised by the Tribunal to perform the functions of the Registrar \n                         \nSubs. vide Service Tribunals (Amendment) Act, XXXI of 1974, dated 06-05-1974. \n Omitted vide Service Tribunals (Amdt.) Act, 2014 Notification No.F.22(23) /2013-Legis dated  17-06-2014. \nSubs. vide ibid.  \n@Added vide Service Tribunals (Amdt.) Act,2014 Notification No.F.22(23) /2013-Legis dated 17-06-2014. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -961 \n \n \nunder these rules. \n \n(2) \nWords and expressions used but not defined in these rules shall have the \nsame meaning as are assigned to them in the Act. \n \n3. \n(1) The permanent seat of a Tribunal shall be at a place which the Federal \nGovernment may, by notification in the official Gazette, appoint. \n \n(2) \nA Tribunal shall ordinarily hold its sittings at its permanent seat but it may \nhold its sittings at any other place within its jurisdiction if in its opinion the holding of \nsittings at such other place will be convenient to the parties to the proceedings before it. \n \n4. \n(1) A Tribunal shall ordinarily observe the same hours as are observed by \nthe offices of the Federal Government. \n \n(2) \nA Tribunal shall observe the holidays notified by the Federal Government. \n \n5. \n(1) An appeal to a Tribunal may be sent to the Registrar by registered post \nacknowledgement due or presented to him during office hours either by the appellant \npersonally or through his advocate. \n \n(2)  Appeals presented to or received by any member shall be deemed to be \nproperly presented or received under this rule. \n \n6. \nEvery memorandum of appeal shall — \n  *[(1)] (a)  be legibly, correctly and concisely written, type-written or printed; \n \n(b) \nbe divided into paragraphs, numbered consecutively, each paragraph \ncontaining, as nearly as may be, a separate assertion or averment; \n \n(c) \ncontain the full name, official designation and place of posting of \neach party; \n \n(d) \nclearly set out the relief claimed; \n \n(e) \nbe accompanied by — \n \n \n \n(i) \na copy of the final order, whether original or appellate, and \nany other order of the competent authority in respect of any of \nthe terms and conditions of service of the appellant against \nwhich the appeal is preferred; and \n \n \n \n(ii) \ncopies of rules, orders and other documents on which the \nappellant proposes to rely in support of his claim; \n \n(f) \nbe signed or thumb impressed by the appellant; and \n \n(g) \nbe accompanied by three spare copies of the memorandum of appeal \nand as many other copies thereof, duly signed or thumb-impressed \n                         \n* Renumbered vide Estt. Division‘s Notification No. SRO 1100(1)/83, dated 23-11-1983. \n\nPage -962                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \nby the appellant and accompanied by the documents referred to in \nclause (e), as there are respondents:  \n \n \n \nProvided that where a Tribunal is satisfied that it is not \npossible for any appellant to produce any document referred to in \nclause (e) it may waive the provisions of the clause. \n \n*[(2) If malice, fraudulent intention, knowledge or other condition of mind, \nincluding legal or factual malafide, is alleged in an appeal, the \nmemorandum of appeal shall state clearly the facts constituting such \nmalice, fraudulent intention, knowledge or other condition of mind or, as \nthe case may be legal or factual malafide, and be accompanied, besides the \ndocuments specified in clause (e) of sub-rule (1), by a summary of the \ndocumentary or oral evidence which the appellant proposes to produce in \nproof of the allegation and an affidavit in support of the contents of the \nsummary]. \n \n7. \nIn every memorandum of appeal, the competent authority against whose \norders the appeal is preferred and any other party to the dispute shall be shown as \nrespondents. \n \n8. \nWhere an appeal is presented after the period of limitation prescribed in \nthe Act, it shall be accompanied by a petition supported by an affidavit setting forth the \ncause of delay. \n \n9. \nNo court-fee shall be payable for preferring an appeal to, or filing, \nexhibiting or recording any document with a Tribunal. \n \n10. \n(1) The Registrar shall scrutinize every memorandum of appeal received \nby him, and shall — \n \n (i) \nif it is drawn up in accordance with the provisions of rule 6, cause it to be \nregistered in the register of appeals, to be maintained in form appended \nto these rules and shall, with the approval of the Chairman, fix a date for \nits preliminary hearing before the Tribunal; and \n \n (ii) if it is not drawn up in accordance with the provisions of rule 6, return it to \nthe appellant for amendment, within a time to be specified in an order to \nbe recorded by him on the memorandum of appeal, which shall in no case \nbe less than fourteen days, pointing out the deficiency. \n \n(2)  If the memorandum of appeal is not resubmitted within the period \nspecified under clause (ii) of sub-rule (1), the appeal shall stand dismissed. \n \n11. \n(1) A Tribunal may, after hearing the appellant or his advocate dismiss the \nappeal in limine. \n                         \n* Added vide Estt. Division‘s Notification No. SRO 1100(I)/81, dated 23-11-1983. \n See Form A (attached to the rules). \n‘L’ - on the threshold. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -963 \n \n \n \n  (2) If the appeal is not dismissed in limine, notice of admission of appeal and \nof the day fixed for its hearing shall, subject to the provisions of sub-rule (3), be served on \nthe appellant, the respondents and on such other persons as the Tribunal may deem proper. \n \n(3) \nThe appellant shall, within one week of the receipt of the notice of \nadmission of his appeal, or within such extended period as may be allowed by the \nRegistrar, deposit with the Registrar:- \n \n(a) \ncash security for costs in the sum of Rs. 100; and \n \n(b) \ncost of service of notice on the respondents. \n \n(4) \nIf the appellant does not comply with the provisions of sub-rule (3), his \nappeal may be dismissed by the Tribunal. \n \n12. \n(1) A notice under sub-rule (2) of rule 11 shall be in such form as may be \nlaid down by a Tribunal and may be served by registered post or in any other manner, \nincluding publication in one or more daily newspapers, as the Tribunal may direct: \n \nProvided that a notice shall not be issued for publication in a newspaper until the \ncosts of such publication are deposited by the appellant. \n \n(2) \nThe notice to a respondent shall, except where it is published in a \nnewspaper, be accompanied by a copy of the memorandum of appeal and of the \ndocuments appended thereto. \n \n(3) \nService of notice in accordance with the provisions of this rule shall be \ndeemed to be due notice, and it shall not be necessary to prove that a party has actually \nreceived the notice. \n \n13. \n(1) A respondent on whom a notice of appeal has been served under rule \n12, may send his objections to the appeal by registered post acknowledgement due to the \nRegistrar so as to reach him, or deliver the same to the Registrar either personally or \nthrough his advocate not later than seven days before the date specified in the notice for \nhearing of the appeal or within such extended period as may be allowed by the Registrar. \n \n(2) \nThe objection shall be legibly, correctly and concisely written, type-written \nor printed, shall be signed by the respondent or by a person authorised by him in that \nbehalf and shall be accompanied by a copy of every document on which the respondent \nwishes to rely in support of his objections. \n \n(3) \nThe written objections shall be accompanied by four spare copies thereof, \ncomplete in all respects, for use of the members of the Tribunal and the appellant. \n \n(4) \nIn case objections are not received or delivered within the time allowed \nunder sub-rule (1), the respondent may be proceeded against ex-parte. \n\nPage -964                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n14. \nQuestions arising for determination by a Tribunal shall be decided \nordinarily upon affidavits and documents proved by affidavits, but the Tribunal may \ndirect that such questions as it may consider necessary shall be decided on such other \nevidence and in such manner as it may deem fit. \n \n15. \n(1) An application for summoning witnesses before a Tribunal shall be \nmade as soon as possible after the issue of notice of admission of appeal under rule 11 \nand shall state:— \n \n(a) \nthe names, designations and addresses of the witnesses to be summoned; \nand \n \n(b) \na brief resume of the evidence which each witness is expected to give. \n \n(2) \nIf the Tribunal is of the opinion that the evidence of any witness specified \nin the list of witnesses given under sub-rule (1) may be of material assistance in the \ndisposal of an appeal before it, it shall direct him to be summoned on a date to be fixed by \nthe Tribunal, and direct that the daily allowance and travelling charges of such witness \nshould be deposited by the person calling him within seven days of the date of the order. \n \n(3) \nThe Tribunal may, by general or special order, prescribe the rates of daily \nallowance and travelling charges to be paid to witnesses summoned by it. \n \n(4) \nIf a person applying for the summoning of a witness fails to deposit the \nrequisite costs of the witness within the period specified in sub-rule (2), or within such \nextended period as may be allowed by the Tribunal, the application for summoning of \nwitnesses, so far as it relates to such witness, shall be deemed to have been rejected. \n \n(5) \nIf the Tribunal is of the opinion that the evidence of any witness is \nnecessary for the disposal of an appeal before it, it may direct him to be summoned. \n \n(6) \nWhere the Tribunal summons a witness under the provisions of \nsub-rule (5):— \n \n(a) \nif such witness is a Government servant, his travelling and daily \nallowances, if any, shall be payable by the Government; and \n \n(b) \nif such witness is a private person, his travelling and daily allowance shall \nbe payable by such party and to such extent as may be determined by the \nTribunal. \n \n16. \n(1) A process for service on a witness of high rank shall be sent in the form \nof a letter. \n \n(2) \nExcept in urgent cases or as may otherwise be ordered by a Tribunal, a \nsummon to a Government servant shall be served through the head of his office. \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -965 \n \n \n \n17. \n(1) A Daily Cause List shall be prepared under the orders of the Registrar \nwhich shall be affixed on the notice board of the Court room of the Tribunal. \n \n(2) \nExcept as otherwise directed by the Tribunal, cases shall be set down in \nthe Cause List in the order of the date of admission. \n \n18. \n(1) A Tribunal may, if it considers necessary, appoint an officer of the \nTribunal to record evidence of a witness for and on behalf of the Tribunal. \n \n(2) \nEvidence of a witness examined by or on behalf of a Tribunal shall be \ntaken ordinarily in the form of a narrative, and shall be signed by the recording officer \nand countersigned by the members and shall form part of the record. \n \n(3) \nThe parties or their advocates may suggest any questions to be put to a \nwitness and a member may, besides such questions, put any other questions to the witness. \n \n(4) \nA Tribunal may, in the interest of justice, close the evidence of any party \nif, in its opinion, the production or continuation of such evidence would involve \ninordinate delay or unnecessary expenses. \n \n19. \n(1) If, on the date fixed for the hearing of an appeal, or on any other \nsubsequent date to which the hearing may have been adjourned, the appellant or his \nadvocate is not present before a Tribunal, the Tribunal may dismiss the appeal or, if it \nthinks fit, may proceed to hear the other party and decide the appeal. \n \n(2) \nIf, on the date fixed for the hearing of an appeal, or on any subsequent date \nto which the hearing may have been adjourned, the respondent or any one or more of the \nrespondents, in case there are more than one respondents, or his or their advocates are not \npresent before the Tribunal, the Tribunal may hear the appeal ex-parte against all or any \nof the respondents who, and whose advocates are so absent. \n \n(3) \nWhen an appeal has been dismissed under sub-rule (1) or ex-parte \nproceedings have been taken under sub-rule (2), the Tribunal may, on such order as to \ncosts as it may deem fit, restore the appeal or, as the case may be, set aside the ex-parte \norder or allow the defaulting party to rejoin the proceedings. \n \n20.  (1) A Tribunal may make such order as to costs of proceedings before it as \nit may deem fit and such costs shall be paid out of the cash security deposited under \nclause (a) of sub-rule (3) or rule 11. \n \n(2)  If, after deduction of the costs of proceedings under sub-rule (1), any \namount deposited under clause (a) of sub-rule (3) of rule 11 remains unutilized, it shall be \nreturned to the appellant. \n \n\nPage -966                          ESTACODE (EDITION-2021)                       CHAPTER-10 \n \n \n \n*21. (1) The Tribunal shall, after the order is signed cause certified copies \nthereof to be sent under registered cover to the parties concerned and shall deliver a copy \nto the Secretary, Establishment Division, **[and the Solicitor, Law Division]. \n \n(2) \nAny party to the appeal may obtain additional copies of the order on \npayment of such legal fees, as the Tribunal may from time to time fix. \n \n22. \nClerical or arithmetical mistakes arising in an order of final adjudication \nfrom any accidental slip or omission may at any time, be corrected by a Tribunal either on \nits own motion or on an application made by any of the parties: \n \nProvided that every such application shall be duly supported by an affidavit. \n \n23. \n If a Tribunal is unable to arrive at a unanimous decision, its decision shall \nbe expressed in terms of the view of the majority. \n \n***[23A. Where a party to an appeal decided by a Tribunal desires execution of the \ndecision it may make application to Tribunal which may pass order in accordance with \nthe provisions of the Act].  \n \n24. \nIf any member of a Tribunal is, for any reason, unable to take part in the \nproceedings of the Tribunal, the other members may hear or continue to hear the appeal \nbut the decision of the Tribunal shall be shown to the absentee member and, if such \nmember has any view to express, the same may be recorded and the decision of the \nTribunal shall be expressed in terms of the view of the majority. \n \n25. \nA casual vacancy in the office of the Chairman or a member of a Tribunal \ncaused by the absence on leave or otherwise of the Chairman or, as the case may be, a \nmember may be filled by the President for a specified period by appointment of a person \nwho is qualified to be the Chairman or, as the case may be, a member of a Tribunal. \n \n26. \nThe language of a Tribunal shall be English, but use may be made of the \nNational or any one of the regional languages subject to the prior permission of the \nTribunal. \n \n27. \nA Tribunal may issue instructions in regard to supply of copies to, and \ninspection of record by parties to proceedings before it.  \n[Authority.— Estt. Division‘s Notification No. S.R.O. 1199(1)/74, dated 14-9-1974]. \n \n \n                         \n* Subs. vide Estt. Division‘s Notification No. SRO 1111(1)/75, dated 6-11-1975. \n** Subs. vide Estt. Division‘s Notification No. S.R.O. 427(1)79, dated 20-5-1979. \n*** Inserted vide Establishment Division‘s S.R.O No. 743(I)/2019 dated 4th July,2019.  \n\nCHAPTER-10                          ESTACODE (EDITION-2021)                        Page -967 \n \n \nFORM ‘A’ \n \nREGISTER OF APPEALS \n                                             \nSl. \nNo. \nDate of \nPresentation of \nappeal \nName and \naddress of the \nappellant \nName and \naddress of the \nrespondents \nDate of \nregistration of \nthe appeal \nWhether \nadmitted or \ndismissed in \nlimine, with \ndate of order \nAmount of cash \nsecurity and costs \ndeposited by the \nappellant \nDate of \nfinal order \nBrief substance \nof the final order \nDate on which \ncopy of the final \norder sent to the \ncompetent \nauthority \n1 \n2 \n3 \n4 \n5 \n6 \n7 \n8 \n9 \n10 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage -968                          ESTACODE (EDITION-2021)                        CHAPTER-10 \n \n \n \n5.2 \nPlacement of Members in MP-I Scale \n \nIn terms of Section 3(4) of the Service Tribunal Act,1973, competent authority is \npleased to approve following terms and conditions in respect of various categories of \nmembers of Federal Service Tribunal (FST) with effect from 1st July,2018:— \ni) \nAll such members who were in any executive cadre of government service \nin BS-21 or BS-22 shall be placed in the MP-I Scale, as amended by the \nFinance Division from time to time; and: \nii) All such members who remained judicial officers will be entitled to draw \npay and allowances equivalent to the last pay drawn as judicial officers. \n[Authority:— Establishment Division‘s Notification No. 21/3/2017-E-I dated 30-05-2018]. \n \n5.3 \nPlacement of Retired Judicial Officers in MP-I Scale \n \nIn partial notification of Establishment Division‘s notification No.21/3/ 2017-E-I \ndated 30-05-2018, the competent authority is pleased to approve that retired judicial \nofficers (District and Session Judges) and Advocates qualified to be a judge of High \nCourt, appointed as Members Judicial, Federal Service Tribunal, are placed in the MP-I \nScale, to allow them to draw pay and package similar to Executive Members, as amended \nby the Finance Division from time to time.  \n  [Authority:— Establishment Division‘s Notification No. 21/3/2017-E-I dated 16-10-2019]. \n \n5.4 \nPermanent Seat of the Service Tribunal \n \nIn exercise of the powers conferred by sub-rule (1) of rule 3 of the Service \nTribunals (Procedure) Rules, 1974, the Federal Government is pleased to appoint \nIslamabad to be the place at which the Service Tribunal established under the \nEstablishment Division Notification No. S.R.O. 242(1)/74, dated the 22nd February, \n1974, shall have its permanent seat. \n[Authority.- Estt. Division‘s Notification No. 15/l/73-CV., dated 29-10-1974]. \n \n6.1 \nDefence of Cases in the Tribunal and Law Courts \n \nThe following guidelines and instructions are to be observed by the \nMinistries/Divisions/Attached Departments in regard to Appeals/Writ Petitions/ Suits \npreferred by the aggrieved civil servants before Service Tribunals, High Courts and civil \nlaw courts against final orders affecting the terms and conditions of service, including \ncases where penalty has been awarded under the Government Servants (Efficiency and \nDiscipline) Rules, 1973:- \n(i) \nAfter the promulgation of the Service Tribunals Act, 1973, the jurisdiction \nin all matters pertaining to the terms and conditions of the Civil Servants, \n                         \nNow Civil Servants (Efficiency & Discipline) Rules,2020. \n\nCHAPTER-10                        ESTACODE (EDITION-2021)                                 Page- 969 \n \n \nincluding orders passed under Government Servants (Efficiency and \nDiscipline) Rules 1973 rest with the Tribunal and to that extent, the \njurisdiction of the High Courts and the Civil Courts has been ousted. In \ncases where Writ Petitions/Civil Suits are filed, they should be contested \non the point of jurisdiction. \n(ii) \nIn Appeals/Writ Petitions/Civil Suits against orders passed by the \nMinistries/Divisions, the responsibility of defending such cases      is of the \nMinistry / Division / Attached Department concerned. However, in view of \nthe fact that Establishment Division is made proforma party in most of the \ncases, the cases are referred routinely to Establishment Division which \nresults in loss of time. It is clarified that where the final orders have been \npassed by the Ministry/ Division other than the Establishment Division no \nreference should be made to the Establishment Division unless there is a \nspecific point of reference, in which case the issue should be clearly \nspecified and necessary papers supplied as annex in a self contained \nreference. It would not be possible for the Establishment Division to \nrespond to general queries or a general request for advice in such cases. \n(iii) In cases where the Ministries/Divisions are the principal respondent, \narrangement for submission of parawise comments well in time and \nappointment of counsels to defend the case should be made in consultation \nwith the Law Division.  The Federal Service Tribunal is presently not \nhappy about the delays in filing parawise comments and the proper defence \nof the cases before them by the Ministries/ Divisions. \n[(iii-a) The government departments should assure that no case goes \nunrepresented before any court/tribunal. A responsible officer well \nconversant with the case, alongwith government counsel should always be \ndeputed to represent the government and assist the court/tribunal on the \nbasis of departmental record and the policy stand taken in the case.]   \n(iv) In defending the appeals before the Service Tribunals, the question of \nlimitation should be carefully examined, and the appeals contested on this \nground where appeals are time barred. \n(v) \nThe Ministries/Divisions are also required to examine those cases which \nare decided against the government by the Service Tribunal in their \ncapacity as the main respondent, with a view to filing an appeal before the \nSupreme Court in consultation with the Law Division directly. Such cases \nneed not to be referred to this Division for examination. \n[(vi) \nIn case it is decided, in consultation with the Law and Justice Division, \nthat an order passed by the Tribunal does not involve any substantial \nquestion of law of public importance for moving a CPSLA before the \n                         \n Inserted vide per Establishment Division‘s O.M No. 1/1/95-Lit.2/Misc. dated 30-08-1995 read with O.M No. \n2/19/93-Lit.3, dated 28-05-1994 and O.M No. 1/23/94-Lit.2, dated 03-11-1994. These instructions were re-\nemphasized vide Establishment Division‘s U.O No. 2/6/2019-Lit-I, dated 16-08-2019.  \nInserted vide Establishment Division‘s O.M No. F.10/14/92-Lit.I, dated 04-05-1993. These instructions were \nre-emphasized vide Establishment Division‘s U.O No. 2/6/2019-Lit-I, dated 16-08-2019.    \n\nPage -970                          ESTACODE (EDITION-2021)                        CHAPTER-10 \n \n \nSupreme Court of Pakistan, the order should be implemented forthwith \nunder intimation to the Registrar, Federal Service Tribunal, Islamabad.  \n[(vii) \nInstances have come to the notice where Federal Service Tribunal or High \nCourts passed orders against the Government and no CPLAs were filed in \nthe Supreme Court of Pakistan; resultantly, such orders became precedents \nand cause of multiple litigations. The Prime Minster has desired that all \nlegal remedies be exhausted in cases of service matter litigations as any \ninterim decision becomes precedent for all future cases.   \n[Authority.- Estt. Division‘s O.M. No. 14/5/80-Lit. Misc., dated 7-3-1982]. \n \nNote.- For detailed instructions regarding the conduct of cases of the Federal Government in \ncourts (including service appeals before the Service Tribunal), see Appendix ‘F’ of the \nSecretariat Instructions (2004 Edition Pages 119-129). \n \n6.2 \nLetter of Attorney General of Pakistan Regarding Implementation \n \n \nof Orders of the Federal Service Tribunal and High Courts Appealed  \n \n \nAgainst in Supreme Court of Pakistan \nIt has been observed that orders passed in service matters by the Federal Service \nTribunal decided against the government are not implemented as per directions given in \nthe respective orders. The government departments postpone the implementation of the \norders of the Federal Service Tribunal on the grounds that CPLA is preferred against the \norder and wait for the disposal of the matter by the Honorable Supreme Court of Pakistan. \nThe government departments are hereby informed that unless the order of FST is \nsuspended specifically by an order of the Supreme Court, the same must be implemented \nforthwith. However, a clause may be added in the implementation orders that it shall be \nsubject to the final decision of the matter by the Honorable Supreme Court of Pakistan. \nThis eventuality of informing the government departments has arisen because recently the \nHonorable Supreme Court of Pakistan has started taking a very serious note of this fact \nand in some of the cases, heavy costs up to Rs. 50,000/- has been imposed by the \nHonorable Supreme Court of Pakistan simply for the reason that the government \ndepartment has not implemented the orders during the pendency of the CPLA, without \nthere being any order of suspension of the orders appealed against. The matter must be \nattended to urgently in order to avoid any further financial loss to the national exchequer. \nThus all the matters which are decided by the FST or which are pending in the Honorable \nSupreme Court of Pakistan or which may be instituted before the Honorable Supreme \nCourt of Pakistan against any order passed by the FST, directing the reinstatement or \ngranting some other relief to a civil servant, be complied with forthwith, unless the order \nappealed against is specifically suspended by the Honorable Supreme Court of Pakistan. \n \n2. \nThe Secretary Establishment is further requested to convey this message to \nall the departments concerned of the government in respect of which the service matters \ncrop up before the FST or before the Honorable Supreme Court of Pakistan for necessary \naction. \n[Authority:- Office of the Attorney General for Pakistan's DO No. 1(5)2006-AGP, dated 2-3-2006] \n                         \n Inserted vide Establishment Division‘s O.M No. F.2/9/2016-Lit.I, dated 24-05-2016. \n\nCHAPTER-10                        ESTACODE (EDITION-2021)                                 Page- 971 \n \n \n \n6.3 \nLetter of Chairman FST Making Suggestions \nto Reduce Pending Litigation \n \nThe worthy Chairman, Federal Service Tribunal vide his d.o letter dated 26th \nJuly,2019 (Copy not reproduced) has invited attention of Secretary Establishment Division \nto the following:— \n \nDecisions on appeal are delayed for want of parawise comments from \nMinistries/Divisions; \n \nGovernment departments are not represented at appropriate higher  level; \n \nImplementation of judgments/Decisions is subjected to unreasonable delay \nby Ministries/Divisions.  \n2. \nThe worthy Chairman has, therefore, suggested that a ‗Special Cell‘ may be \ncreated in all Ministries/Divisions at the appropriate level to keep the Establishment Division \ninformed on regular basis about pendency or disposal of the appeals in the Tribunal.  \n3. \nInstructions of the Establishment Division are already available in \nESTACODE 2015 at pages 1047 to 1051, emphasizing timely submission of parawise \ncomments, projection of the Government viewpoint through responsible officers and \nimplementation of the judgments that attained finality or not suspended/set aside by the \nSupreme Court. These instructions are in addition to Appendix-F to Secretariat Instructions.  \n4. \nMinistries/Divisions are requested to strictly observe the instructions already \nholding the field and may also strengthen their own mechanisms to watch progress of Court \ncases in the light of Paragraph 12 of Appendix-F to Secretariat Instructions which inter alia \nprovides that,— \n \n―It is, therefore, imperative that in each Division/Department, a Section, \nhereinafter referred to as the Litigation Section, should be earmarked for dealing \nwith or co-ordinating the litigation cases. This Section should receive all \nsummons/notices from courts, maintain a nominal index of litigation cases in the \nfollowing form, in a Register, and keep a watch over their progress.  \nName of parties Nature of cases \nSubject \nCourt \nCounsel \nFile No. \nResult \nABC vs Pakistan \nCivil suit or \nappeal \nService matter, \narbitration \nHigh Court, \nPeshawar \nA.G., \nPeshawar \n- \nDismissed \n[Authority:— Establishment Division‘s U.O No. 2/6/2019-Lit-I dated 16-08-2019]. \n___________________ \n \n \n \n\nPage -972                          ESTACODE (EDITION-2021)                        CHAPTER-10 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nPCPPI—7254(22)PPARC—29-06-2022—1000 Copies (Pc-2). \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-973 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \nINDEX \n(973 - 974) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage-974                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-975 \n \n \nA \n \nAbsence \n \n...................from Duty Without Leave  \n940 \n...............from Office Due to Curfew to be Treated as Casual Leave \n503 \nLeaving Headquarters During Holidays or Casual Leave: ................. from \nHeadquarters  \n489 \nGrant of Arrears of Pay and Allowances to Government Servants for Period of \n............... from Duty, On Re-Instatement as a Result of Court's Decisions \n833 \nGrant of Arrears of Pay and Allowances to Govt. Servants for Period of \n............... from Duty, on Reinstatement as a Result of Court‟s Decision  \n836 \nAcceptance \n \n............... of Foreign Awards by Government Servants \n759 \n............... of Foreign Trips Sponsored By Commercial Firms  \n758-759 \nBar Against ............... of Gratification by Grade 1-3 Employees on Occasions \nof Eid etc. from Public \n758 \nBar Against Demanding Dowry and ............... of Gifts on Occasions of \nMarriages \n757-758 \nProcedure For the ............... and Disposal of Gifts \n754-757 \nAccommodation  \n \nProvision of Government .......................... to all Government Servants Employed \non Contract after Superannuation \n457 \nProvision of .......................... to Persons Employed on Contract by Organizations \nfrom Own Available .......................... \n457 \nActing Charge/Additional Charge \n \n...................Appointment – Counting of Service \n381-382 \n...................Appointment : Procedure and Remuneration \n379-380 \nAppointment on................... Basis \n381 \nCombination of Charge/................... Appointment Not to Be Notified \n380 \nAct \n \nCivil Servants ..................., 1973 (................... No. LXXI of 1973) \n317-327 \nClarification Regarding Detention of Government Servants Under Public \nSafety ................... \n837 \nCounting of Service \nRendered Against Higher Post Under Section 10 of \nthe Civil Servants ..................., 1973 \n673-674 \nDetention of Government Servants under the Public Safety ...................s   \n836-837 \nEx-Government \nServants \n(Employment \nwith \nForeign \nGovernments) \n(Prohibition)...................,1966 (................... No. XII of 1966) \n923-924 \nICT Rights of Persons with Disability …………., 2020 \n131-146 \nThe Federal Investigation Agency, ................... 1974 (................... VIII of 1975) \n845-850 \nThe Service Tribunals ..................., 1973   (................... No. LXX of 1973) \n956-960 \n\nPage-976                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nAd hoc \n \n................... Appointees to Be Clearly Told of the Conditions of Their \nAppointments \n383 \n................... Appointments and Approval for Extension \n384 \nAdvertisement for ................... Appointments \n383 \nBar against Promotion of ................... Appointees \n703 \nCounting of ................... Service for the Purpose of Promotion \n673 \nProposals for Continuance of ................... Appointments \n383-384 \nSeniority of ................... Appointees for Purposes of Reversion or Termination \nof Services on Availability of Regular Appointees \n385 \nSubmission of Summaries Regarding ................... Appointments \n384-385 \nAge \n \nClarification Regarding General Relaxation of 5 Years in Upper ................... \nLimit Prescribed in Recruitment Rules \n359-361 \nInitial Appointment to Civil Posts (Relaxation of Upper ................... Limit) \nRules, 1993 \n358-359 \nNotifying Retirement of an Officer on Attaining the ................... of \nSuperannuation \n907 \nRe-employment of Consultant After the ................... of Superannuation \n404 \nRelaxation in Upper ................... Limit to Persons Employed in Government \nDepartment on Contract Basis \n361-362 \nRetirement on Completion of Sixtieth Year of ................... \n903-904 \nFalse or Forged Information about Educational Qualifications and ............... and \nPakistan Penal Code \n839-840 \nAgitation \n \nTaking Part in Politics - Bar against Supporting Students ...............(s) \n791 \nAllowance (s) \n \nBar Against the Use of the Term \"Deputation ...................\" \n571-572 \nClarification About Deputation ................... \n571 \nFixation of Pay and ...................s of Re-employed Government Servants – \nPrinciples for Fixation of Pay \n926-927 \nGrant of ...................s During Re-employment/Contractual Appointment \n927-928 \nGrant of Deputation ................... \n570-571 \nRevision of Transfer Grant, Transportation of Motorcar/Motorcycle/ Scooter and \nMileage ................... \n914-915 \nRevision of Traveling Allowance .......................s (Within Pakistan) \n910-911 \nTime Limit for Availing of the Concession of Travelling ................... After \nRetirement – Admissibility in Re-employment in Government \n913 \nTime-Limit for Availing of the Concession of Travelling ................... After \nRetirement \n912 \nTravelling ................... for Journey on Retirement (for Mission Abroad) \n910 \nGrant of Arrears of Pay and ...............s to Government Servants for Period of \n833 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-977 \n \n \nAbsence from Duty, On Re-Instatement as a Result of Court's Decisions \nGrant of Arrears of Pay and ...............s to Government Servants for Period of \nAbsence from Duty, On Re-Instatement as a Result of Court's Decisions \n836 \nAntecedents \n \nVerification of ...................on First Appointment \n348-356 \nAppeals \n \n...............s/Petitions/Representations by the Civil Servants Addressed to the \nPrime Minister \n954 \nCivil Servants (...............) Rules, 1977 \n949-952 \nForwarding of Advance Copies of the ...............s/Representations/ Petitions etc. \n953 \nGuidelines for Submission of ...............s/Representations to the Chief \nExecutive/President \n952-953 \nLetter of Attorney General of Pakistan Regarding Implementation of Orders of \nthe Federal Service Tribunal and High Courts ...............ed Against in Supreme \nCourt of Pakistan \n970 \nWithholding of ...............s Under the Civil Servants (...............) Rules,1977 \n954-955 \nApplication \n \n……………… of Instructions for Induction/Re-employment of Armed Forces \nOfficers in Autonomous Bodies – Amendment in Recruitment Rules \n302 \n................... of Instructions for Induction/Re-employment of Armed Forces \nOfficers to Autonomous Bodies \n297 \n................... of Section Officers for Ex-Cadre Posts \n576-577 \n...................s of Section Officers \n552 \nAppropriate Authority for Forwarding of ...................s Through Proper Channel \n552 \nAvoidance of  Delay in Forwarding ...................s of Government Servants to the \nF.P.S.C \n552-553 \nCompetitive Examinations/Selections Held by FPSC – ...................s of \nDepartmental Candidates \n553 \nFailure of the Provincial Governments and Federal Ministries/Divisions to \nInform the F.P.S.C. about Withholding of ................... Within One Month of \nthe Closing Date Not to Affect the Candidate‟s Selection/Appointment \n543 \nGeneral Instructions for Submission of ...................s for Various Posts- \nCompetitive Examination-Number of Chances for Government Servants who are \nin Grade-16 and Below \n550-551 \nGovernment Servants (...................s for Services and Posts) Rules, 1966 \n540-542 \nIsolated Posts – ................... of Provincial/Regional Quotas \n130 \nPractice of Withholding/Forwarding of ...................s of Departmental Candidates \nto FPSC \n553 \nClarification of ............... of Instructions Regarding Radio Broadcasts to \nEmployees of Autonomous Bodies \n790-791 \nAppointment (s) \n \nActing Charge ................... – Counting of Service \n381-382 \n\nPage-978                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nAdditional Charge ................... : Procedure and Remuneration \n379-380 \nAd-Hoc ...................s and Approval for Extension \n384 \nAd-Hoc Appointees to Be Clearly Told of the Conditions of Their ...................s \n383 \nAdvertisement for Ad-Hoc ...................s \n383 \n................... of Council Assistant \n668-669 \n................... of Officers on Current Charge Against Higher Posts and Payment \nof Additional Remuneration Therefor \n376-377 \nGuidelines for ……………… of Officers on Current Charge Against Higher \nPost and Payment of Additional Remuneration Therefor \n377-378 \n…………………. on Employees Son Quota Under Prime Minister‟s Assistance \nPackage   \n437-438 \n……………… by Transfer in Office Management Group (OMG) (Conduct of \nexamination) Rules,2020 \n196-218 \n................... of Provincial Government Employees Against Grade 17 and Above \nPosts Under the Federal Government \n580-581 \n \n................... of Secretaries to Government \n386-387 \n................... on Acting Charge Basis \n381 \n................... on Contract Basis \n363-365 \n........................... to Upgraded Posts \n415 \nCivil Servants (..................., Promotion and Transfer) Rules, 1973 \n327-336 \nClarification on Protection of Pay of Gazetted Contract Employees on \nRegularization/……………… on Regular Basis \n372 \nCombination of ...................s – Authorization to Secretaries \n379 \nCombination of ...................s \n378 \nCombination of Charge/Additional Charge ................... Not to Be Notified \n380 \nContinuance of the Practice of Notifying All ...................s in BPS 16 or Above in \nthe Gazette \n399 \nConditions for ..............., Promotion and Transfer Rules for Assistant Incharge, \nStenotypist, Assistant, UDC and LDC \n340-342 \nConditions for ......................., Promotion and Transfer Rules for Private \nSecretary, Superintendent and Stenographer \n342-344 \nCurrent Charge ................... – Determination of Seniority Within an Organization \n375 \nCurrent/Additional Charge and Acting Charge ...................s \n373-374 \nDeputation Not a Method of ................... \n560-561 \nDetailed Recruitment Rules Not Necessary Only Method of ..........................., \nQualifications, Experience etc. to be Notified \n118-120 \nEligibility of Officers for ................... in Secretariat Posts \n265 \nExtension in Current Charge ................... \n375-376 \nExtension in the Period of Contract ...................s for Posts Outside the Purview \nof FPSC \n \n369-370 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-979 \n \n \nFailure of the Provincial Governments and Federal Ministries/Divisions to \nInform the F.P.S.C. about Withholding of Application Within One Month of \nthe Closing Date Not to Affect the Candidate‟s Selection/................... \n543 \nFraming of Recruitment Rules – Making Ad-Hoc ...................s \n122 \nGeneral Criteria for Need Assessment, Recruitment and Performance Evaluation \nfor Hiring Contractual ................... in Special Professional Pay Scale (SPPS-I,II & \nIII) in Ministries/Divisions \n452-455 \nClarification Regarding General Criteria for Need Assessment, Recruitment and \nPerformance Evaluation for Hiring Contractual ................... in Special \nProfessional Pay Scale (SPPS-I,II & III) in Ministries/Divisions \n455-456 \nGrant of Allowances During Re-employment/Contractual ...................  \n927-928 \nGuidelines for ................... of Consultants – Designing of a Proforma \n408-410 \nGuidelines for ................... of Consultants \n405-408 \nGuidelines for ................... on Contract Basis \n365-367 \nIndication of Date of Superannuation of Officers Proposed for ......................to \nTenure Posts \n917-918 \nInitial ................... to Civil Posts (Relaxation of Upper Age Limit) Rules, 1993 358-359 \nMethod and Conditions of ................... to Posts in BPS 4 and Below \n345-348 \nMode of Notifying ...................s, Promotions etc., after Introduction of  the \nScheme of Basic Pay Scales \n396-398 \nOther Short-Term ...................s \n400 \nPolicy Guidelines for Foreign ………………s and Postings in Pakistan Missions \nAbroad and Against Pakistan‟s Seats in International, Multilateral, Bilateral and \nRegional Organizations, FORA and Bodies \n533-534 \nPolicy Guidelines for Contract ...................s for Posts in Autonomous/Semi-\nAutonomous Bodies, Corporations, Public Sector Companies etc. Owned and \nManaged by the Federal Government \n367-368 \nProcedure for Creation of Posts of Officer on Special Duty (O.S.D.) and Making \n...................s Thereto \n401-403 \nProcedure for Selection of Candidates for ................... in Pakistan Missions \nAbroad \n520 \nProposals for Continuance of Ad-Hoc ...................s \n383-384 \nProtection of Pay of Contract Employees on Regularization/............................. \non Regular Basis  \n368-369 \nRe-................... to Grade 17 or Above Posts \n386 \nRe-................... to Posts and Selection Board \n386 \nRe-................... to Posts Within the Purview of Selection Board \n692 \nReceiving \nor \nSoliciting \nDirect \nOffers \nof \n................... \nfrom \nPrivate \nFirms/Organizations \n587 \nShort-Term ...................s and Direct ...................s to Higher Secretariat Posts-under \nthe Present Orders \n692-693 \nStandard Terms and Conditions of Contract ...................s – Case of Retired Civil \nServants, Retired Officers of the Armed Forces, Retired Judges of Superior Courts \n370-371 \n\nPage-980                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nStandard Terms and Conditions of Contract ...................s – Case of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior Courts \n371 \nStandard Terms and Conditions of Contract ...................s – Case of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior Courts \n371-372 \nSubmission of Summaries Regarding Ad-Hoc ...................s \n384-385 \nVerification of Antecedents on First ................... \n348-356 \n............... of an Inquiry Officer under the Government Servants (Efficiency and \nDiscipline) Rules, 1973 \n817-818 \nConsultation with FPSC in Matters of ............... \n258-259 \nArmed Forces  \n \nApplication of Instructions for Induction/Re-employment of ................... Officers \nto Autonomous Bodies \n297 \nApplication of Instructions for Induction/Re-employment of …………… Officers \nin Autonomous Bodies – Amendment in Recruitment Rules \n302 \nEmployment of ................... Officers/Personnel – Provisions in Recruitment Rules \n289 \nEmployment of Released/Retired ................... Officers/ Personnel in Civil Posts \n288-289 \nExtension in Re-employment on Contract of ................... Officers \n305 \nGuidelines for Re-employment of Retired ................... Officers \n297-298 \nInduction of …………… Officers in Pakistan Administrative Service, Police \nService of Pakistan and Foreign Service of Pakistan BS-17 \n307 \nInclusion of Commissioned Service in ................. in Length of Service in Civil \nPosts \n299 \nInduction of ................... Officers in Civil Posts – Modification in Instructions \n304-305 \nInduction/Re-employment of ................... Officers in Civil Posts – Specification of \nGroups and Cadres \n302-303 \nInduction/Re-employment of .......................... Officers in Civil Posts : \nSpecification of Groups \n303-304 \nInduction/Re-Employment Of ................... Officers into Civil Posts \n306-307 \nInduction/Re-employment of Officers of ................... of Pakistan in Civil Posts \n293-297 \nPay Fixation and Seniority of ................... Officers Inducted in Civil Posts \n300 \nPay Fixation of ................... Officers Inducted in Civil Posts \n301 \nProvision \nof \nGovernment-Owned \nor \nHired \nResidence \nto \nPersons \n.......................... on Contract \n457-458 \nRe-Employment of Retired ................... Officers in Civil in Specified Service \nGroups/Ministries through Defence Services Officers Selection Board (DSOSB) \n307 \nReservation of 50% Vacancies in BPS 1-3 and in BPS 4 of Staff Car Driver/ \nDespatch Rider for ................... Personnel \n291-292 \nResignation by ................... Officers Inducted in Civil Posts \n301 \nSecondment/Re-Employment of ……………. Officers in Civil \n \n299-300 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-981 \n \n \nStandard Terms and Conditions of Contract Appointments – Case of Retired Civil \nServants, Retired Officers of the ..........., Retired Judges of Superior Courts \n370-371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \nCivil Servants, Retired Officers of the ..................., Retired Judges of Superior \nCourts \n371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \nCivil Servants, Retired Officers of the ..................., Retired Judges of Superior \nCourts \n371-372 \nSubmission of Returns in Respect of Employment of Released/ Retired \n................... Personnel \n292 \nTermination of Contract of …………… Officers in Civil Posts \n301-302 \nAssistance Package \n \n......................... for Families of Government Employees Who Die in Service \n418-419 \n......................... for Families of Government Employees Who Die in Service \n419-424 \n......................... for Families of Government Employees Who Die in Service \n425 \n......................... for Families of Government Employees Who Die in Service \n425 \n......................... for Families of Government Employees Who Die in Service \n425-426 \nRevision of ...................... for Families of Government Employees Who Die in \nService \n426-430 \nRevision of ......................... for Families of Government Employees Who Die \nin Service \n430-431 \nRevision of ........................ for Families of Government Employees Who Die in \nService \n431 \nRevision of ......................... for Families of Government Employees Who Die \nin Service \n431-432 \nRevision of ......................... for Families of Government Employees Who Die \nin Service \n432 \nRevision of ......................... for Families of Government Employees Who Die \nin Service \n432 \nRevision of ......................... for Families of Government Employees Who Die \nin Service \n432-433 \nRevision of ......................... for Families of Government Employees Who Die \nin Service (For Shuhda of ICT Police) \n433-437 \nAppointment on Employees Son Quota Under Prime Minister‟s ......................... 437-438 \nRevision of ......................... for Families of Government Employees Who Die \nin Service (For Shuhda of ANF Personnel) \n438-441 \nAssociation (s) \n \n............... with Private Trusts, Foundations, etc. \n782 \nBar Against Public Criticism of Government Action By ...............s etc. \n795 \nChannel of Communication Between Recognized Service ...............s and \nGovernment \n796 \nContinuation of Service ............... Other Than Those of Services Regularly \nConstituted \n794 \n\nPage-982                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nDemands of Service ...........................s \n795-796 \nFunctioning of Service ...............s \n794 \nGrant of Interview to the Office Bearers of the ............... \n795 \nMembership of Foreign Cultural ...............s/Organizations \n784 \nMembership of Private ...............s Connected  with Social Work \n782 \nParticipation in Foreign Cultural ...............s or Organizations \n784 \nPermission to Representatives of Service ...............s to Attend Various \nMeetings \n795 \nSupply of Copies of Government‟s Orders/Instructions to the Employees \n...............s \n793-794 \nAutonomous/Semi-Autonomous Bodies \n \nGovernment Policy in Regard to ........................ Established through \nResolutions \n459 \nNomination of Officers of ............................... Equivalent to BS-18,BS-19 & BS-\n20 for MCMC, SMC & NMC \n724 \nPolicy Guidelines for Contract Appointments for Posts in ..................., \nCorporations, Public Sector Companies etc. Owned and Managed by the \nFederal Government \n367-368 \nProcedure Regarding Appointment in ..................., Under the Federal \nGovernment \n459-462 \nAuthority \n \nAppropriate ................... for Forwarding of Applications Through Proper Channel \n552 \nApproval of Competent ................... and Assumption of Charge \n399 \nExpeditious Processing of Cases Where the Medical ................... Certified That \na Government Servant is Permanently Incapacitated For Service \n506 \nRuling Regarding Employees from Provinces/................... on Deputation to \nFederation \n579 \nRequirement to Issue a Fresh Show Cause Notice if the Penalty Imposed Under \nGovernment Servants (Efficiency And Discipline) Rules, 1973, or Proposed to \nbe Imposed is Greater than that Specified in the Show Cause Notice, or is \nProposed to be Enhanced by the Appellate ................... \n \n \n \n \n \n \n \n \n \n \n \n \n819-820 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-983 \n \n \nB \n \nBasic Pay Scale (BPS) \n \nContinuance of the Practice of Notifying All Appointments in ...................16 or \nAbove in the Gazette \n399 \nEligibility of Major/Equivalent Retired on Medical Grounds for Induction in Posts \nin ...................18/Equivalent \n300 \nMethod and Conditions of Appointment to Posts in ..............4 and Below \n345-348 \nMode of Notifying Appointments, Promotions etc., after Introduction of  the \nScheme of................... \n396-398 \nPost in ...................18 Which Carry Special Pay \n676 \nPreparation of Seniority Lists ...................Wise \n617-619 \nPromotion Related Capacity Building of Civil Servants in ...................17 to \n...................19 of Various Occupational Groups/Services \n708-720 \nRecruitment Rules for the Posts of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in ...................21/22 \nProvided with the Services of P.S in the Federal Government \n121-122 \nRecruitment to Posts in ...................16 and Above \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n550 \n\nPage-984                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nC \n \nCadre \n \nCivil Service of Pakistan (Composition and ...................) Rules, 1954 \n16-22 \nMerger of the ...................s of Urdu and English Typist/Stenotypist/ Stenographer \nfor Purposes of Seniority, Promotion etc. \n627-628 \nProcedure for Grant of Leave to High Officials and to the Officers Belonging to \nGroups/Services/.................................s \nControlled \nby \nthe \nEstablishment \nDivision \n490 \nReversion to Parent Group/................... \n935 \nCase (s) \n \n…………s to be Submitted to the Prime Minister for his Orders \n462 \nCheck List of Information/ Material in ...........s to be Submitted to the \nEstablishment Minister \n390-395 \nClarification Regarding Quantification of Part PERs in ............. of Incomplete \nRecord \n633-636 \nConsideration of ...................s by Central Selection Board – Furnishing of Full \nParticulars of Candidates for Promotion \n692 \nExpeditious Processing of ...................s Where the Medical Authority Certified \nThat a Government Servant is Permanently Incapacitated For Service \n506 \nGrant of Leave to Government Servants for the Period Spent in Giving Evidence \nOtherwise than on Behalf of the State in a Criminal/Civil................... Not \nConnected with their Official Duties \n491 \nDetermination of Length of Service in ……… of Repeaters \n82 \nDetermination of Length of Service in ……… of Repeaters \n84 \nDetermination of Length of Service in ……… of Repeaters \n84-85 \nInstructions to Regulate ...................s of Transfers/Deputation of Staff from One \nOffice to Another \n566-570 \nManner of Submission of ...................s to the Establishment Minister \n389-390 \nProcedure for Processing of ...................s of Resignation of Officers \n940 \nProcedure for Referring ...................s to the Selection Board \n691-692 \nProcedure for Submission of ...................s to S.S.B \n589-590 \nProforma Promotions – Review of ...................s \n697-698 \nRe-employment Beyond Superannuation in Unavoidable ...................s \n919 \nStandard Terms and Conditions of Contract Appointments – ............ of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior Courts \n370-371 \nStandard Terms and Conditions of Contract Appointments – ……... of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior Courts \n371 \nStandard Terms and Conditions of Contract Appointments – .......... of Retired Civil \nServants, Retired Officers of the Armed Forces, Retired Judges of Superior Courts \n371-372 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-985 \n \n \nAdmissibility of TA to Witness in Disciplinary ...............(s) \n826-827 \nConsideration of ...............(s) of Government Servants who Have Filed Civil Suits \n955 \nDefence of ...............(s) in the Tribunal and Law Courts \n968-970 \nDisciplinary Procedure to be Followed in ...............(s) Where No Inquiry \nOfficer/ Committee is Appointed \n818-819 \nDisciplinary Proceedings under Government Servants (Efficiency and \nDiscipline) Rules, 1973 against Accused Government Servants: Furnishing of \n............... Material \n815-816 \nInstructions Regarding Investigations by the Federal Investigation Agency into \n...............(s) of Bribery and Corruption \n841-845 \nProcedure for Obtaining Orders of the President or Prime Minister in \nDisciplinary ...............(s) \n816-817 \nScope of Departmental Proceedings under the Efficiency and Discipline Rules \nin ...............(s) Referred to the Courts \n827-828 \nSetting up of Anti-Corruption Council at the Centre to Deal with ...............(s) of \nClass I Officers \n851-852 \nStandard Operating Procedure (SOP) for Disposal of ……..s of Deputation Under \nWedlock Policy \n526-527 \nValidity Period of Waiting/Reserved Merit List for  Making Alternate \nNominations  in the  …………. of Recruitment by Selection \n264 \nValidity Period of Waiting/Reserved Merit List for Making Alternate \nNomination(s) in the General Recruitment ………….. \n264 \nCasual Leave \n \nSee “Leave” \n \nCentral Selection Board \n \nConsideration of Cases by...................– Furnishing of Full Particulars of \nCandidates for Promotion \n692 \nGuidelines \nfor \nSubmission \nof \nProposals \nfor \nConsideration \nof \nthe................................. \n691 \nMeetings of the................................. \n694 \nProposals for..................................– Prescribed Forms and Check List (March, \n1990) \n678-680 \nChange \n \n................... in Requisition for Recruitment Placed with the FPSC \n545 \n................... in Terms and Conditions of Deputationists \n579 \n…………. of Occupational Groups/Services \n90 \n................... of Occupational Group Prohibition Against Mutual Exchange \n90 \nWithdrawal or ……….......... of Requisition by the Administrative Ministries/ \nDivisions/Departments for Posts Already Advertised by the Commission \n263-264 \nCharge \n \nAdditional ................... Appointment : Procedure and Remuneration \n379-380 \nAppointment of Officers on Current .......................... Against Higher Posts and \nPayment of Additional Remuneration Therefor \n376-377 \n\nPage-986                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nGuidelines for Appointment of Officers on Current …………. Against Higher \nPost and Payment of Additional Remuneration Therefor \n377-378 \nApproval of Competent Authority and Assumption of ................... \n399 \nClarification About the Look after ………. \n382 \nClarification Regarding Length of Service for Current ................... \n374 \nCombination of ................../Additional ................... Appointment Not to Be \nNotified \n380 \nCorrect Designation of Officers Holding Current ................... of Higher Posts \n376 \nCurrent .............. Appointment – Determination of Seniority Within an \nOrganization \n375 \nCurrent/Additional ................... and Acting ................... Appointments \n373-374 \n................... Report by Officers Proceeding on Transfer \n537 \nEnhancement of Special Pay Admissible to an Officer Appointed to Hold Current \n................... of a Higher Post \n374 \nExtension in Current ................... Appointment \n375-376 \nFraming of an Additional ...............During Currency of the Disciplinary \nProceedings \n827 \nPublication of ...............(s) Sheet or Show Cause Notice in Newspaper \n821-822 \nUnauthorized Assignment of the …………… of the Posts of Secretary/ \nAdditional Secretary/Head of Departments /Organizations \n462 \nChecking \n \n.......................... the Genuineness of Educational Certificates/ Qualifications etc. \n108 \nChief Guests \n \nProhibition to be ........................... \n760 \nCivil Servants \n \nAnnual Medical Examination Reports-Fitness of a ................... for Posting, \nTraining and Retention in Service \n724 \n………….. (Efficiency & Discipline) Rules,2020 \n805-815 \n…………. Act, 1973 (Act No. LXXI of 1973) \n317-327 \n…………….. (Directory Retirement from Service) Rules, 2020 \n941-944 \n……………. Promotion (BPS-18 to BPS-21) Rules,2019 \n636-667 \n................ (Promotion to the Post of Secretary BS-22 and Equivalent) \nRules,2010   \n630-632 \nCounting of Service Rendered Against Higher Post Under Section 10 of the \n................... Act, 1973 \n673-674 \n................... (Appointment, Promotion and Transfer) Rules, 1973 \n327-336 \n................... (Confirmation) Rules, 1993 \n336-339 \n……………. (Service in International Organization) Rules,2016 \n603-607 \n................... (Seniority) Rules, 1993 \n \n620-622 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-987 \n \n \nComposition of Departmental Selection Board (DSB) for Promotion of Federal \n…………….. from BS-18 to BS-19 \n677-678 \nPermanent Absorption of .......................... of the Devolved Ministries/ Divisions/ \nDepartments/ Organizations \n622-624 \nPermission to Seek Private Employment by ................... During LPR Within \nTwo Years of Retirement \n487-488 \nPermission to Seek Private Employment by ................... During LPR Within \nTwo Years of Retirement \n921-922 \nPolicy Concerning Promotion of ................... on Deputation Abroad \n597-598 \nPolicy Governing ................... on Deputation Abroad \n598-599 \nPromotion Related Capacity Building of ................... in BPS 17 to BPS 19 of \nVarious Occupational Groups/Services \n708-720 \nQuota Consideration Regarding Permanent Absorption of ........................... of the \nDevolved Ministries/Divisions/ Departments/ Organizations \n624 \nRe-employment of .......................... After Compulsory Retirement or Termination \nof Service \n918 \nSpecial Instructions Relevant  to Leave of ...................: Absence from \nHeadquarters  \n489 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \n............, Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts  \n370-371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \n............, Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts \n371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \n..................., Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts \n371-372 \nTerms and Conditions of Deputation of ...................  \n560 \nTerms and Conditions of Deputation of ................... to Foreign Service in Pakistan \n566 \nTerms and Conditions of Deputation of ................... \n562-565 \nThe ................... (Validation of Rules) Ordinance, 2001 \n8 \nAppeals/Petitions/Representations by the ..................... Addressed to the Prime \nMinister \n954 \nApplicability of the Disciplinary Proceedings against Dismissed, Removed or \nCompulsorily Retired ............... \n816 \n............... (Appeal) Rules, 1977 \n949-952 \nPermission to Seek Private Employment by ............... During LPR and within \nTwo Years of Retirement \n487-488 \nPermission to Seek Private Employment by ............... During LPR and within \nTwo Years of Retirement \n921-922 \nWithholding of Appeals Under the ............... (Appeal) Rules, 1977 \n954-955 \n\nPage-988                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nCivil Suits \n \nConsideration of Cases of Government Servants who Have Filed ................... \n955 \nClarification \n \n................... About Deputation Allowance \n571 \n……………. About the Look after Charge \n382 \n............................ on Protection of Pay of Gazetted Contract Employees on \nRegularization/Appointment on Regular Basis \n372 \n................... Regarding General Relaxation of 5 Years in Upper Age Limit \nPrescribed in Recruitment Rules \n359-361 \n…………….. Regarding Provincial/Regional Quotas for Recruitment to the Civil \nPosts under the Federal Government \n125 \n…………… Regarding Occupational Groups and Services (Probation, Training \nand Seniority) Rules,1990 \n22-23 \n................... Regarding Length of Service for Current Charge \n374 \n................... Regarding Quantification of Part PERs in Case of Incomplete \nRecord \n633-636 \n...................s Regarding Application of Revised Provincial/ Regional Quotas \n130 \n................... Regarding Revision of policy for Grant of BS-21 and BS-22 to \nTechnical and Professional officers on the basis of Meritorious Services \n726-727 \n....................... \nof \nWithdrawal \nof \nRequest \nof \nLPR/Retirement \nAfter \nSanction/Notification \n483-484 \n............... of Application of Instructions Regarding Radio Broadcasts to \nEmployees of Autonomous Bodies \n790-791 \n............... Regarding Detention of Government Servants Under Public Safety \nAct \n837 \n............... Regarding Option of Seeking Pre-mature Retirement \n894-895 \nEncashment of L.P.R (..........................) \n486 \nFurther ...................of Withdrawal of Request of LPR/Retirement After \nSanction/Notification \n484 \nCommittee \n \nEvidence Before ............... of the National Assembly \n790 \nReinstatement of Government Servants on Court Decision and Functions of \nEnquiry ............... \n833-835 \nRevised Guidelines for the FR-17(I) .................../High Level Committee to \nConsider the Cases of Proforma Promotion on the Basis of Antedated Seniority \n699-702 \nCommerce and Trade Group \n \nFramework of Rules and Procedure applicable to.......................... \n24-26 \nCompetitive Examination \n \n...................s/Selections Held by FPSC – Applications of Departmental Candidates \n553 \nGeneral Instructions for Submission of Applications for Various Posts- \n...................-Number of Chances for Government Servants who are in Grade-16 \nand Below \n550-551 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-989 \n \n \nCondition \n \nFederal Public Service Commission (Composition and ............... of  Service) \nRegulations, 1978 \n251-256 \nConduct \n \nAppointment by Transfer in Office Management Group (OMG) (…………… of \nexamination) Rules,2020 \n196-218 \nFuture Good ...................of Pensioners \n777-778 \nDelegation of Powers to Secretaries to Government  under the Government \nServants (...............) Rules, 1964 \n753 \nGovernment Servants (..............) Rules, 1964 \n743-753 \nInstructions under Government Servants (…………) Rules, 1964 Regarding \nProcedure for Engaging in Private Business, Trade and Consultancy Work \n779 \nInterpretation of the term “Government” as Defined in the Government \nServants (...................) Rules, 1964 \n753-754 \nLoss of Security Passes to be Treated as „Mis...............‟  \n831-832 \nMarriage or Promise of Marriage with Foreign National (Except Indian) to be \nConsidered `Mis...............‟ \n803 \nOfficers‟ Duty to Watch ................... of Their Subordinates \n830 \nConfidential \n \nBar Against Mentioning of Unfinalised Departmental Proceedings in \n................... Reports \n825-826 \nConfirmation \n \nCivil Servants (...................) Rules, 1993 \n336-339 \n................... of Deputationists by Borrowing Offices \n576 \nProcedure for ................... of Deputationists \n575-576 \nConstitution \n \n………...........al Provisions \n5-8 \nConsultancy  \n \n………………… Assignments \n597 \nContract Appointment \n \nSee “Contract Appointment” in “Appointment”  \n \nCorporation \n \nAmendments in Government Servants Conduct Rules, 1964 And Submission of \nDeclaration of Income and Assets Held and Acquired By Government Servants \nand ............... Employees \n770 \nCorruption \n \nAnti-............... Measures – Government Servants to Disclose Their \nAssets/Severe Disciplinary Action for Indulging in Corrupt Practices \n840 \nInstructions Regarding Investigations by the Federal Investigation Agency into \nCases of Bribery and ............... \n841-845 \nResponsibility of Head of Department for ............... in Department \n830-831 \n\nPage-990                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nResponsibility of Head of Department for.......................Within Area of his \nAdministrative Jurisdiction \n840-841 \nCourt (s) \n \nStandard Terms and Conditions of Contract Appointments – Case of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior ...................s \n370-371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior ...................s \n \n371 \nStandard Terms and Conditions of Contract Appointments – Case of Retired \nCivil Servants, Retired Officers of the Armed Forces, Retired Judges of \nSuperior ...................s \n371-372 \nDefence of Cases in the Tribunal and Law ...............s \n968-970 \nGrant of Arrears of Pay and Allowances to Government Servants for Period of \nAbsence from Duty, On Re-Instatement as a Result of ...............‟s Decisions \n833 \nGrant of Arrears of Pay and Allowances to Govt. Servants for Period of \nAbsence from Duty, on Reinstatement as a Result of ...............‟s Decision \n836 \nLetter of Attorney General of Pakistan Regarding Implementation of Orders of \nthe Federal Service Tribunal and High ...............s Appealed Against in Supreme \n...............of Pakistan \n970 \nReinstatement of Government Servants on ............... Decision and Functions of \nEnquiry Committee \n833-835 \nRemoval  From  Service as  a  Result  of  Conviction in ............... of  Law \n838-839 \nScope of Departmental Proceedings under the Efficiency and Discipline Rules \nin Cases Referred to the ...............s \n827-828 \nStrictures Passed by ...............s Against Government Servants \n839 \nCriteria \n \nRaising of Subscription for Funds – Regulatory ............... \n760-761 \nCurb Extraneous  \n \nSteps to .............................. Influences \n789 \nCurrent Charge \n \nAppointment of Officers on ................... Against Higher Posts and Payment of \nAdditional Remuneration Therefor \n376-377 \nGuidelines for Appointment of Officers on ………… Against Higher Post and \nPayment of Additional Remuneration Therefor \n377-378 \nClarification Regarding Length of Service for ................... \n374 \nCorrect Designation of Officers Holding ................... of Higher Posts \n376 \n................... Appointment – Determination of Seniority Within an Organization \n375 \nEnhancement of Special Pay Admissible to an Officer Appointed to Hold \n................... of a Higher Post \n374 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-991 \n \n \nD \n \nDeclaration \n \nAmendments in Government Servants Conduct Rules, 1964 And Submission of \n............... of Income and Assets Held and Acquired By Government Servants \nand Corporation Employees \n770 \n............... of Assets Held and Acquired by Government Servants and \nCorporation Employees \n765-769 \n……………….. of Assets Held and Acquired by Government Servants for the \nyear ending 30th June, 20__ \n771-775 \nDepartmental Promotion Committee \n \nConstitutions and Functions of the................... \n307-308 \n...................Can Interview Candidates \n677 \n...................Not Competent to Recommend Demotion \n676-677 \n...................not Concerned with Demotions/Reversions \n936 \nMinutes of the................... \n677 \nSetting-Up of the ...................s for Promotion to Posts Upto and Including BPS 18 \n675 \nDeployment of Police  \n \n................................. Personnel in UN Missions \n608-609 \nDeputation \n \nBar Against Allowing Officers to Go on ................... Against Lower Posts \n582-583 \nBar Against the Use of the Term “................... Allowance” \n571-572 \nChange in Terms and Conditions of …………….ists \n579 \nClarification About ................... Allowance \n571 \nInstructions to Regulate Cases of Transfers/................... of Staff from One Office \nto Another \n566-570 \nClearance for Posting Abroad or on ................... \n591 \nConfirmation of …………..ists by Borrowing Offices \n576 \nDelegation of Powers in Regard to ................... of Government Servants \n556-557 \nDecision on Leave, or ………….. or for any other Purpose out of Cadre Position \n581 \n................... Abroad Beyond Five Years and Placement in Static List \n600-601 \n................... Against Pakistani Posts Abroad – Proposal for Replacement \n595 \n................... Against Pakistani Posts Abroad \n595 \n................... Not a Method of Appointment \n560-561 \n................... of Defence Officers in Civil : Requisition by Name \n602 \n................... of Government Servants – Normal Period of ................... and \nExtension \n559-560 \n................... of Government Servants – Period of ................... \n554-556 \n................... of Government Servants – Procedure for Extension \n561-562 \n\nPage-992                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n................... of Government Servants \n557 \n................... of Officers/Staff in Gilgit Baltistan of the Federation/ Provinces and \nVice Versa \n581 \n................... of Pakistanis in International Organisations as Short-Term Consultant \n596 \n................... of Section Officers Against Other Posts \n577-578 \n................... Period – Absorption of ...................ists \n557-559 \n………………….ists from Provincial Governments \n578-579 \nExplanation of the Term “...................” \n554 \nExtension in ................... – Decision by Special Selection Board \n594 \nExtension in the ................... of Officers Posted in Pakistan Missions Abroad \n594 \nGeneral Conditions Regarding Postings, Transfers and ...................-F.R. 15 \n515 \nGrant of ................... Allowance \n570-571 \nOption of Premature Retirement by ...................ists Abroad \n594 \nPolicy Concerning Promotion of Civil Servants on ................... Abroad \n597-598 \nPolicy Governing Civil Servants on ……….. Abroad \n598-599 \nPosting on …………… \n581 \nRecovery of Leave Salary and Pension Contribution in Respect of Federal \nGovernment Employees on ................... to Foreign Service within Pakistan or \nAbroad \n584-585 \nReversion of ...................ists to Parent Departments \n698-699 \nReversion of ...................ists \n572-575 \nRuling Regarding Employees from Provinces/Authority on ................. to \nFederation \n579 \nSOPs For Recalling  of Officers posted on ................... against Pakistan‟s Positions \nAbroad \n595-596 \nTerms and Conditions of ................. of Civil Servants to Foreign Service in \nPakistan \n566 \nTerms and Conditions of ................... of Civil Servants \n560 \nTerms and Conditions of ................... of Civil Servants \n562-565 \nVacancies Caused by ................... of Officers Abroad \n400-401 \nDetermination \n \n…………………. of Domicile \n147 \n……………… of Domicile for the Purpose of Appointments Against \nProvincial/Regional Quotas \n147-149 \n………………… of Seniority/Length of Service of All Occupational Groups \nand Services \n80 \n…………………of Inter-se-Seniority of Officers of All Occupational Groups \n81 \n……………….of Inter-se-Seniority of Officers of All Occupational Groups \nand Services \n81-82 \n………….…… of Length of Service in Case of Repeaters \n82 \n………….…… of Inter-se-Seniority of Officers of All Occupational Groups \nand Services \n82-83 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-993 \n \n \n………….…… of Inter-se-Seniority of Probationers of All Occupational \nGroups and Services who Repeat Their CTP Due to Unsatisfactory \nPerformance \n84 \n………….…… of Length of Service in Case of Repeaters \n84 \n………….…… of Length of Service in Case of Repeaters \n84-85 \n………….…… of Inter-se-Seniority when Specialized Training Programme \n(STP) is Deferred/repeated \n85-86 \nMarried Female Candidates – ……………. of Domicile \n149-150 \nT. A. for Journey on Retirement– …………….. of Home Town \n912 \nDiplomatic Status \n \n.......................... to Civilian Officers of Other Ministries/ Divisions Posted in \nPakistan Missions Abroad \n538 \nDiscipline  \n \nCivil Servants (Efficiency and ...............) Rules, 2020 \n805-815 \nDepartmental/Disciplinary Proceeding(s), Procedure Action: \n \nAcceptance of Resignation During Pendency of...................,  \n937-938 \nApplicability of the ................... against Dismissed, Removed or Compulsorily \nRetired Civil Servants \n816 \nBar Against Use of Government Stationery and Service Postage Stamps by \nAccused Government Servants in................... \n823 \n................... under Government Servants (Efficiency and Discipline) Rules, \n1973 against Accused Government Servants: Furnishing of Case Material \n815-816 \n................... Procedure to be Followed in Cases Where No Inquiry Officer/ \nCommittee is Appointed \n818-819 \nFraming of an Additional Charge During Currency of the................... \n827 \nImplications of Release of a Government Servant under Section 25 of \nOrdinance No. XVIII of 1999 for................... \n895-896 \nQuick Disposal of...................  Pending against Government Servants who are \nabout to Superannuate \n829 \nScope of Departmental ...................(s) under the Efficiency and Discipline \nRules in Cases Referred to the Courts \n827-828 \nDomicile \n \nCandidates Not Required to Show Place of Birth of their Fathers for Purposes \nof ................... \n150 \nChange of ................... After Entry into Government Service \n150 \nDetermination of ................... for the Purpose of Appointments Against \nProvincial/Regional Quotas \n147-149 \nDetermination of ................... \n147 \nMarried Female Candidates – Determination of ................... \n \n149-150 \n\nPage-994                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nDrawal of Reward  \n \n.......................s, Remuneration and Other Concessions Not Specifically Sanctioned 583-584 \nDrinking Parties \n \nParticipation of Government Servants in ............... \n830 \nDuty \n \nAbsence from ................... Without Leave \n \nBar Against Leaving Place of ................... Without Waiting for Sanction of \nLeave \n489 \nProcedure for Creation of Posts of Officer on Special ................... (O.S.D.) and \nMaking Appointments Thereto \n401-403 \nRecall to ................... After Premature Retirement \n \nGrant of Arrears of Pay and Allowances to Government Servants for Period of \nAbsence from ..................., On Re-Instatement as a Result of Court‟s Decisions \n833 \nGrant of Arrears of Pay and Allowances to Govt. Servants for Period of \nAbsence from ..............., on Reinstatement as a Result of Court‟s Decision \n836 \nOfficers‟ ............... to Watch Conduct of Their Subordinates \n830 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-995 \n \n \nE \n \nEducational Certificates \n \nChecking the Genuineness of ………......................../ Qualifications etc. \n108 \nEducational Institution \n \nProsecution of Studies by Government Servants in the ..........................s \n782 \nEducational Qualifications \n \nFalse or Forged Information about ............... and Age and Pakistan Penal Code 839-840 \nEfficiency and Discipline \n \nAppointment of an Inquiry Officer under the Government Servants (...............) \nRules, 1973 \n817-818 \nCivil Servants (……………………) Rules,2020 \n805-815 \nDisciplinary Proceedings under Government Servants (...............) Rules, 1973 \nagainst Accused Government Servants: Furnishing of Case Material \n815-816 \nEmployment/Re-employment of Persons Penalized Under the Government \nServants (...................) Rules, 1973 and the Removal From Service (Special \nPowers) Ordinance, 2000 \n896 \nGrant of Leave to Government Servants Compulsorily Retired from Service \nunder the Government Servants (...............) Rules \n832 \nNeed of Keeping the Provisions of FR-29 in View While Imposing the Penalty \nUnder Rule 4(1)(b)(i) of the Government Servants (.......................) Rules,1973 \n818 \nRequirement to Issue a Fresh Show Cause Notice if the Penalty Imposed Under \nGovernment Servants (...............) Rules, 1973, or Proposed to be Imposed is \nGreater than that Specified in the Show Cause Notice, or is Proposed to be \nEnhanced by the Appellate Authority \n819-820 \nScope of Departmental Proceedings under the ............... Rules in Cases \nReferred to the Courts \n827-828 \nEmployee(s) \n \nAppointment of Provincial Government ...................s Against BPS 17 and Above \nPosts Under the Federal Government \n580-581 \nC.S.R. 436. Notice of Discharge on the Abolition of Post to Permanent \n...................s \n933 \nRecovery of Leave Salary and Pension Contribution in Respect of Federal \nGovernment .....................s on Deputation to Foreign Service within Pakistan or \nAbroad \n584-585 \nRuling Regarding ...................s from Provinces/Authority on Deputation to \nFederation \n579 \nDeclaration of Assets Held and Acquired by Government Servants and \nCorporation ...............s \n765-769 \nAmendments in Government Servants (Conduct) Rules, 1964 And Submission \nof Declaration of Income and Assets Held and Acquired By Government \nServants and Corporation ...............s \n770 \n\nPage-996                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nClarification of Application of Instructions Regarding Radio Broadcasts to \n...............s of Autonomous Bodies \n790-791 \nSupply of Copies of Government Orders/Instructions to the ..........................s \nAssociations \n793-794 \nBar Against Acceptance of Gratification by Grade 1-3 ..................s on \nOccasions of Eid etc. from Public \n758 \nEmployment \n \nApplication of Instructions for Induction/Re-................... of Armed Forces Officers \nto Autonomous Bodies \n297 \nApplication of Instructions for Induction/Re-……………… of Armed Forces \nOfficers in Autonomous Bodies – Amendment in Recruitment Rules \n302 \nCabinet Decision Regarding Re-................... \n919 \n................... of Armed Forces Officers/Personnel – Provisions in Recruitment \nRules \n289 \n................... of Ex-Servicemen and Pakistan Armed Services Board (PASB) \n290-291 \n................... of Ex-Servicemen from Other Regions if Locally Not Available \n292 \n................... of Government Servants with NGOs or Private Organizations \nwithin Pakistan \n506 \n................... of Government Servants with International Organizations, Foreign \nGovernments on the Basis of Leave DUE/EOL \n492 \n................... of Released/Retired Armed Forces Officers/ Personnel in Civil Posts \n288-289 \nEx-Government \nServants \n(......................... \nwith \nForeign \nGovernments) \n(Prohibition) Act,1966 (Act No. XII of 1966) \n923-924 \nExtension in Re-................... on Contract of Armed Forces Officers \n305 \nGrant of Allowances During Re-.................../Contractual Appointment \n927-928 \nGuard Against Unauthorised Overstayal after Superannuation/on Expiry of the \nPeriod of Contract Re-................... \n920-921 \nInduction/Re-................... of Armed Forces Officers in Civil Posts – Specification \nof Groups and Cadres \n302-303 \nInduction/Re-................... of Armed Forces Officers in Civil Posts : Specification \nof Groups \n303-304 \nInduction/Re-................... Of Armed Forces Officers into Civil Posts \n306-307 \nInduction/Re-................... of Officers of Armed Forces of Pakistan in Civil Posts \n293-297 \nLeave Salary Admissible During Re-................... \n932 \nMaximum Period of ................... Abroad \n593 \nPermission to Seek Private ................... by Civil Servants During LPR Within \nTwo Years of Retirement \n487-488 \nPermission to Seek Private ................... by Civil Servants During LPR Within \nTwo Years of Retirement \n921-922 \nPosting of Married Female Government \nServants \nat the Place of \nResidence/Posting of Their Husbands Who are Not in Government ................... \n525-526 \nProduction of Certificate of Physical Fitness by Retired  Government Servants on \nRe-................... to Gazetted Posts \n924-925 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-997 \n \n \nRe-................... – Pay Fixation \n930 \nRe-................... after Superannuation by Corporations/Autonomous Bodies \n918-919 \nRe-................... and Medical Examination \n925-926 \nRe-................... Beyond Superannuation in Unavoidable Cases \n919 \nRe-................... During Refused L.P.R \n918 \nRe-................... of Civil Servants After Compulsory Retirement or Termination of \nService \n918 \nRe-................... of Consultant After the Age of Superannuation \n404 \nRe-................... of Retired Armed Forces Officers in Civil in Specified Service \nGroups/Ministries through Defence Services Officers Selection Board (DSOSB) \n307 \nRecognition of Defence/Staff Colleges Qualifications as Equivalent to University \nDegree for Government ................... \n357 \nRequest for Re-................... by Officers Retired Voluntarily  \n921 \nReservation of 10% Quota for ................... of Women Across-the-Board in Federal \nGovernment Services \n126-127 \nReservation of 05% Quota for …….……………… of Minorities (Non-\nMuslims) Across-the-Board in Federal Government Services/ Jobs \n127-128 \nSubmission of Returns in Respect of ................... of Released/ Retired Armed \nForces Personnel \n292 \nTime Limit for Availing of the Concession of Travelling Allowance After \nRetirement – Admissibility in Re-................... in Government \n913 \nUse of Military Ranks by Military Personnel and Designation of Civil ................... \n288 \n............... of Dependent Family Members of a Government Servant in Foreign \nMissions in Pakistan \n778 \n................... /Re-................... of Persons Penalized Under the Government \nServants (Efficiency and Discipline) Rules, 1973 and the Removal From \nService (Special Powers) Ordinance, 2000 \n896 \nPermission to Seek Private ............... by Civil Servants During LPR and within \nTwo Years of Retirement \n487-488 \nPermission to Seek Private ............... by Civil Servants During LPR and within \nTwo Years of Retirement \n921-922 \nEmployment abroad \n \nMaximum Period of....................... \n593 \nEncashment  \n \n.......................... of LPR on Premature Retirement \n485-486 \nOption for .......................... of LPR \n484-485 \n.......................... of LPR/Amendment in the Revised Leave Rules 1980 in \nRespect of Leave ......................./Grant of ................... of LPR for 365 Days \nInstead of 180 Days \n486-487 \nEstablishment Division \nProcedure for Grant of Leave to High Officials and to the Officers Belonging to \nGroups/Services/Cadres Controlled by the ................... \n490 \n\nPage-998                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nEstablishment Minister \n \nCheck List of Information/ Material in Cases to be Submitted to the................... \n390-395 \nManner of Submission of Cases to the....................... \n389-390 \nEx-Government Servant(s) \n \n...................................... Employed by UN Agencies \n924 \n...................................... Servants (Employment with Foreign Governments) \n(Prohibition)Act,1966 (Act No. XII of 1966) \n923-924 \nExtension \n \nAd-Hoc Appointments and Approval for ................... \n384 \nDeputation of Government Servants – Normal Period of Deputation and \n................... \n559-560 \nDeputation of Government Servants – Procedure for ................... \n561-562 \n................... in Current Charge Appointment \n375-376 \n................... in Deputation – Decision by Special Selection Board \n594 \n................... in the Deputation of Officers Posted in Pakistan Missions Abroad \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n594 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-999 \n \n \nF \n \nFamily Members \n \nEmployment of Dependent .......................... of a Government Servant in \nForeign Missions in Pakistan \n778 \nSize of ................... of Serving Personnel Selected for Secondment Abroad \n599 \nSize of ........................... of Serving Personnel Selected For Secondment \nAbroad \n600 \nSize of .......................... for Secondment Abroad \n600 \nFarewell Parties \n \nHolding of ................... on the Occasion of Transfers of Government Servants \nin their Honour \n759 \nFederal Government \n \nConvention Between the ........................... and the Provincial Governments „Inter-\nSe’ Regarding Terms and Conditions of Deputationists \n580 \nFederal Investigation Agency (FIA) \n \n........................... Act 1974 (Act VIII of 1975) \n845-850 \nCo-operation with Investigating Officers of the ........................... \n841 \nCorrespondence with the ................... \n852 \nInstructions Regarding Investigations by the .................................. into Cases of \nBribery and Corruption \n841-845 \nFederal Public Service Commission \n \nChange in Requisition for Recruitment Placed with the................... \n545 \nChannel of Communication Between the Ministries, Departments, etc. and \nthe...................  \n796 \nCompetitive Examinations/Selections Held by...................– Applications of \nDepartmental Candidates \n553 \nConsultation with ...................in Matters of Appointment  \n258-259 \nConsultation with ...................in Respect of Recruitment Rules  \n121 \nConsultation with ...................in Respect of Recruitment Rules  \n259 \nExtension in the Period of Contract Appointments for Posts Outside the \nPurview of................... \n369-370 \n...................(Composition and Condition of  Service) Regulations, 1978  \n251-256 \n...................(Functions) Rules, 1978  \n257-258 \n...................Ordinance, 1977  \n246-251 \nFraming of Recruitment Rules : Consultation With................... \n121 \nGrant of Starting Salary to Candidates after Selection by the................... \n549-550 \nInitial Training of the Probationers appointed to various Groups/Services on the \nResults of the Annual Competitive Examination held by the................... \n90-92 \nModifications in Requisitions Placed with................... \n \n544-545 \n\nPage-1000                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nNomination of Departmental Representatives to Assist the ...................at the \nInterviews for Various Posts \n260-261 \nPractice of Withholding/Forwarding of Applications of Departmental Candidates \nto................... \n553 \nProcedure for Rejection of the Advice of the ……………. \n260 \nRevised Requisition Form for Direct- Recruitment Through the.................. \n545-549 \nSupply of Character Rolls to the................... \n260 \nVariation between views of Departmental Representatives at the Interview and \n...................‟s Advertisements for Various Posts  \n261-262 \nWithdrawal or Change of Requisition by the Administrative Ministries/ \nDivisions/Departments for Posts Already Advertised by the................... \n263-264 \nFixation \n \n................... of „inter-se‟-Seniority of Section Officers appointed by direct \nrecruitment \n88 \n................... of Pay and Allowances of Re-employed Government Servants – \nPrinciples for ................... of Pay \n926-927 \n................... of Pay of Retired Government Servants Civil/Military \nRe-employed Under the Government and in Autonomous Bodies \n928-929 \nForeign \n \nBenefit of Promotion in Parent Cadre while in ................... Service \n583 \nEmployment of Government Servants with International Organizations, \n................... Governments on the Basis of Leave DUE/EOL \n492 \nEx-Government \nServants \n(Employment \nwith \n................... \nGovernments) \n(Prohibition)Act,1966 (Act No. XII of 1966) \n923-924 \nInduction of Armed Forces Officers in Pakistan Administrative Service, Police \nService of Pakistan and ………… Service of Pakistan BS-17 \n307 \nPublicity of Vacancies in International Agencies, ................... Governments and \nPrivate Organizations \n602 \nRecoveries of Dues from Government Servants in ................... Exchange  \n586 \nRecovery of Leave Salary and Pension Contribution in Respect of Federal \nGovernment Employees on Deputation to ................... Service within Pakistan or \nAbroad \n584-585 \nTerms and Conditions of Deputation of Civil Servants to ................... Service in \nPakistan \n566 \nAcceptance of ................... Trips Sponsored By Commercial Firms \n758-759 \nAcceptance of ................... Awards by Government Servants \n759 \nEmployment of Dependent Family Members of a Government Servant in \n................... Missions in Pakistan \n778 \nParticipation in ................... Cultural Associations or Organizations \n784 \nMembership of ................... Cultural Associations/Organizations \n784 \nApproaching ................... Missions and Aid Giving Agencies By Officers to \nSecure Invitation to Visit a ................... Country or to Elicit Offers of Training \nFacilities \n797 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1001 \n \n \nCorrespondence with ................... Missions \n797 \nFraternisation Between Government Servants and the ................... Missions in \nPakistan \n798-799 \nGovernment Servants (Marriage with ................... Nationals) Rules, 1962  \n800-803 \nMarriage or Promise of Marriage with ................... Nationals (Except Indian) to \nbe Considered `Misconduct‟ \n803 \nObservance of Government Servants (Marriage with ................... Nationals) \nRules, 1962 and Guidelines \n803 \nBar Against Making Requests for Ex-Post Facto Approval for Marriages with \n................... Nationals \n804 \nPolicy Guidelines for …………. Appointments and Postings in Pakistan Missions \nAbroad and Against Pakistan‟s Seats in International, Multilateral, Bilateral and \nRegional Organizations, FORA and Bodies \n533-534 \nForms \n \nExplanatory Instructions for Filling-up the Leave Account ...................  \n482-483 \nIssuance of revised PER ................... \n633 \nProposal for Central Selection Board – Revised ...................s (March, 1999) \n681-690 \nProposals for Central Selection Board – Prescribed ...................s and Check List \n(March, 1990) \n678-680 \nRevised \nRequisition \n................. \nfor \nDirect-Recruitment \nThrough \nthe \nCommission \n545-549 \nFunction (s) \n \nConstitutions \nand \n...............................of \nthe \nDepartmental \nPromotion \nCommittees \n307-308 \nRaising of Subscriptions for ...............s, etc. \n760 \nReinstatement of Government Servants on Court Decision and .......................s \nof Enquiry Committee \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n833-835 \n\nPage-1002                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nG \n \nGift(s) \n \nBar Against Demanding Dowry and Acceptance of ....................on Occasions \nof Marriages \n757-758 \nGrant \n \nCasual Leave – ................... of Maximum Leave at a Time \n500 \n...........................of BPS-17 to the Superintendent (BPS-16) in the Federal \nGovernment Ministries/Divisions/Attached Departments/Subordinate Offices \n674-675 \n…………..…of Current Charge of the Post of Section Officer to Superintendents/ \nAssistants in Ministries/Divisions \n376 \n................... of Allowances During Re-employment/Contractual Appointment \n927-928 \n................... of Casual Leave ex-Pakistan \n503 \n................... of Casual Leave to Government Servants Deputed Abroad \n504 \n............... of Casual Leave to Heads of Departments and Subordinate Offices \n502-503 \n................... of Casual Leave at a time \n501 \n................... of Deputation Allowance \n570-571 \n................... of Extraordinary Leave (Leave Without Pay) Under Rule 9 of the \nRevised Leave Rules,1980 \n491 \n................... of Leave to Government Servants for the Period Spent in Giving \nEvidence Otherwise than on Behalf of the State in a Criminal/Civil Case Not \nConnected with their Official Duties,  \n491 \n................... of Leave to Officers in BPS-22 other than Secretaries and Heads of \nDepartments in BPS-22 \n504 \n................... of Leave to Officers Transferred to Other Posts \n491 \n................... of Leave to Secretaries, Head of Departments and Heads of \nAutonomous Bodies \n505-506 \n................... of Leave to Transferred Officers \n537 \n………. of Leave and Notification of Transferred Officers \n537 \n................... of Special Leave to „Khuddam-ul-Hajjaj‟ \n493 \n................... of Starting Salary to Candidates after Selection by the Federal \nPublic Service Commission \n549-550 \n................... of Medical Allowance to Civil Pensioners of the Federal Government  907-908 \n................... of Medical Allowance to Civil Employees/Pensioners of the Federal \nGovernment \n908-909 \n................... of Medical Allowance to Civil Pensioners of the Federal Government 909-910 \n............... of BS-21 and BS-22 to Technical/Professional Officers on Account of \nMeritorious Services \n725-726 \n....................... of BS-21 to Technical and Professional Officers on Account of \nMeritorious Service \n727-732 \nClarification Regarding Revision of policy for ............... of BS-21 and BS-22 to \nTechnical and Professional officers on the basis of Meritorious Services \n726-727 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1003 \n \n \nProcedure for ................... of Leave to High Officials and to the Officers \nBelonging to Groups/Services/Cadres Controlled by the Establishment Division \n490 \nRevision of Transfer ..................., Transportation of Motorcar/Motorcycle/ Scooter \nand Mileage Allowance \n914-915 \n................... of Study Leave Outside Pakistan \n496 \n............... of Interview to the Office Bearers of the Association \n795 \n............... of Leave to Government Servants Compulsorily Retired from Service \nunder the Government Servants (Efficiency and Discipline) Rules \n832 \n............... of Permission for Acquisition of Property (Movable and Immovable) \nby Government Servants \n761-762 \n.............. of Leave to Secretaries, Heads of Departments and Heads of \nAutonomous/Semi-Autonomous Bodies/Corporations \n504-505 \nPermissions ...............ed by the Provincial Governments to the Officers of All \nPakistan Services/Federal Government Officers \n923 \nProcedure for .............. of Leave To High Officials And To The Officers \nBelonging To Groups/Services/ Cadres Controlled by the Establishment \nDivision \n490 \n \nQuarterly Statement Regarding Permissions ...............ed to the Federal \nGovernment Officers Under Government Servants (Conduct) Rules, 1964 by \nthe Provincial Government to Buy and Sell Assets  \n776 \nGuideline (s) \n \n…………….for Appointment of Officers on Current Charge Against Higher \nPost and Payment of Additional Remuneration Therefor \n377-378 \n...................s for Appointment of Consultants – Designing of a Proforma \n408-410 \n...................s for Appointment of Consultants \n405-408 \n...................s for Appointment on Contract Basis \n365-367 \n...................s for Selection of the Officers for Posting Abroad in Pakistan Missions 518-519 \n...........................s for Re-employment of Retired Armed Forces Officers \n297-298 \n...................s for Submission of Proposals for Consideration of the Central \nSelection Board (CSB) \n691 \nOperational ...................s for the Administration of Surplus Pool \n625-626 \nModified …………… for Disposal of Federal Government Employees in the \nSurplus Pool \n626-627 \nPolicy ...................s for Contract Appointments for Posts in Autonomous/Semi-\nAutonomous Bodies, Corporations, Public Sector Companies etc. Owned and \nManaged by the Federal Government \n367-368 \nPolicy ...................s for Postings/Transfers of Officers \n515-516 \nRevised ...........................s for the FR-17(I) Committee/High Level Committee to \nConsider the Cases of Proforma Promotion on the Basis of Antedated Seniority \n699-702 \n...................s for Submission of Appeals/Representations to the Chief \nExecutive/ President \n952-953 \nObservance of Government Servants (Marriage with Foreign Nationals) Rules, \n1962 and ...............s \n803 \nPolicy ……………s for Foreign Appointments and Postings in Pakistan Missions \nAbroad and Against Pakistan‟s Seats in International, Multilateral, Bilateral and \nRegional Organizations, FORA and Bodies \n533-534 \n\nPage-1004                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n \nI \n \nImplementation \n \nLetter of Attorney General of Pakistan Regarding ............... of Orders of the \nFederal Service Tribunal and High Courts Appealed Against in Supreme Court \nof Pakistan \n970 \nIncrement (s) \n \n \nCounting of Period of Formal Promotion Towards ................... on Reversion to Parent \nOffice \n576 \nInland Revenue Service  \n \n……........................ \n28-30 \nTax Administration Reforms: Reorganization of Federal Board of Revenue – \ncreation of new occupational service namely .............................. \n30-33 \nInduction \n \nApplication of Instructions for ……………/Re-employment of Armed Forces \nOfficers in Autonomous Bodies – Amendment in Recruitment Rules \n302 \n................... of Armed Forces Officers in Civil Posts – Modification in Instructions 304-305 \n.................../Re-employment of Armed Forces Officers in Civil Posts – \nSpecification of Groups and Cadres \n302-303 \n.................../Re-employment of Armed Forces Officers in Civil Posts : \nSpecification of Groups \n303-304 \n.................../Re-Employment Of Armed Forces Officers into Civil Posts \n306-307 \n.................../Re-employment of Officers of Armed Forces of Pakistan in Civil \nPosts \n293-297 \n.......................... in Secretariat Group as Deputy Secretary (BS-19) \n265-269 \n.......................... in Secretariat Group as Joint Secretary (BS-20) \n269-282 \nApplication of Instructions for .................../Re-employment of Armed Forces \nOfficers to Autonomous Bodies \n297 \nEligibility of Major/Equivalent Retired on Medical Grounds for ................... in \nPosts in BPS 18/Equivalent \n300 \n…………… of Armed Forces Officers in Pakistan Administrative Service, \nPolice Service of Pakistan and Foreign Service of Pakistan BS-17 \n307 \nInformation Group \n \n………….................... \n42-47 \nInquiry \n \nAppointment of an ........................... Officer under the Government Servants \n(Efficiency and Discipline) Rules, 1973 \n817-818 \nDisciplinary Procedure to be Followed in Cases Where No ........................... \nOfficer/ Committee is Appointed \n \n818-819 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1005 \n \n \nT.A. Admissible to Witnesses and Accused Government Servant Summoned by \nan ........................... Officer \n826 \nInquiry Officer \nAppointment of an ........................... under the Government Servants \n(Efficiency and Discipline) Rules, 1973 \n817-818 \nT.A. Admissible to Witnesses and Accused Government Servant Summoned by \nan ........................... \n826 \nInstitution(s) \n \nBar Against Naming of.......................s, Projects, Roads, Streets etc. in the \nCountry after the Names of Government Servants \n783-784 \nProsecution \nof \nStudies \nby \nGovernment \nServants \nin \nthe \nEducational....................... \n782 \nUniform …………….s on 2% Disability Quota \n146 \nInsurance Business \n \nTransaction of ...................by Government Servants \n777 \nIntroduction \n \nMode of Notifying Appointments, Promotions etc., after ................... of  the \nScheme of Basic Pay Scales \n396-398 \nRefixation of Pay After ................... of Revised National Pay Scales \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n930-932 \n\nPage-1006                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nJ \n \nJob Description  \n \nCirculation of .......................... \n588 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1007 \n \n \nL \n \nLaw \n \nDefence of Cases in the Tribunal and ...................Courts \n968-970 \nRemoval  From  Service as  a  Result  of  Conviction in Court of  ................... \n838-839 \nStudy Leave for L.L.M. (Shariah and ...............) Courses of Islamic University \nIslamabad \n496 \nLeave \n \nAbsence from Duty Without ................... \n940 \nAbsence from Office Due to Curfew to be Treated as Casual ................... \n503 \nBar Against Leaving Place of Duty Without Waiting for Sanction of \n................... \n489 \nCasual ................... – Grant of Maximum ................... at a Time \n500 \nCombination of Casual ................... with Holidays \n501 \nDecision on …………, or Deputation or for any other Purpose out of Cadre \nPosition \n581 \nGrant of EOL Without Pay and Conversion of EOL Into Another Kind of \nLeave \n492 \nEmployment of Government Servants with International Organizations, \nForeign Governments on the Basis of ................... DUE/EOL \n492 \nExplanatory Instructions for Filling-up the ................... Account Form  \n482-483 \nGrant of ………. to Transferred Officers \n537 \nGrant of ................... and Notification of Transferred Officers \n537 \nGrant of ................... to Government Servants for the Period Spent in Giving \nEvidence Otherwise than on Behalf of the State in a Criminal/Civil Case Not \nConnected with their Official Duties \n491 \nGrant of ................... to Officers in BPS-22 other than Secretaries and Heads of \nDepartments in BPS-22 \n504 \nGrant of ................... to Officers Transferred to Other Posts \n491 \nGrant of ................... to Secretaries, Heads of Departments and Heads of \nAutonomous Bodies \n505-506 \nGrant of ................... to Secretaries, Heads of Departments and Heads of \nAutonomous/Semi-Autonomous Bodies/Corporations \n504-505 \nGrant of Casual ................... ex-Pakistan \n503 \nGrant of Casual ................... to Government Servants Deputed Abroad \n504 \nGrant of Casual ................... to Heads of Departments and Subordinate Offices \n502-503 \nGrant of Casual ................... at a Time \n500-501 \nGrant of Extraordinary ................... (................... Without Pay) Under Rule 9 of \nthe Revised ................... Rules, 1980 \n491 \nGrant of Special ................... to „Khuddam-ul-Hajjaj‟ \n493 \n\nPage-1008                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n................... and Training Reserve \n495-496 \n................... Reserve Section \n494 \n................... Reserve under the Section Officers‟ Scheme and its Proper Utilization 493-494 \n................... Salary Admissible During Re-employment \n932 \nLeaving Headquarters During Holidays or Casual ................... \n489 \nProcedure for Grant of ................... to High Officials and to the Officers \nBelonging to Groups/ Services/Cadres Controlled by the Establishment \nDivision \n490 \nProcedure for Grant of Casual ................... to Secretaries \n502 \nProcedure for Grant of Casual ................... to the Secretaries to the Government \nand Heads of Departments \n502-503 \nProcedure for Recovery of ................... Salary and Pension Contributions \n585-586 \nRecovery of ................... Salary and Pension Contribution in Respect of Federal \nGovernment Employees on Deputation to Foreign Service within Pakistan or \nAbroad \n584-585 \nRevised ................... Rules, 1980 \n467-481 \nSanction and Notification of ................... of Officers Transferred to Other Posts \n491 \nSpecial Instructions Relevant  to ................... of Civil Servants: Absence from \nHeadquarters  \n489 \nSpreading of Casual ................... Over Two Years \n501 \nGrant of Study ................... Outside Pakistan \n496 \nStudy...............for L.L.M. (Shariah and Law) Courses of Islamic University \nIslamabad \n496 \nStudy ................... Rules Prescribed by  the President (F.R. 84) \n497-500 \nUtilization of ................... Reserve Section \n494-495 \nGrant of ............... to Government Servants Compulsorily Retired from Service \nunder the Government Servants (Efficiency and Discipline) Rules \n832 \nLeave Preparatory to Retirement (L.P.R) \n \nArrangements for providing substitutes for officers proceeding on ................... \n489 \nClarification of Withdrawal of Request of .................../Retirement After \nSanction/Notification \n483-484 \nFurther Clarification of Withdrawal of Request of .................../Retirement After \nSanction/Notification \n484 \nOption for Encashment of ................... \n484-485 \nEncashment of ………………… on Premature Retirement \n485-486 \nEncashment of ................... \n486 \nEncashment of ...............(Clarification) \n486 \nEncashment of .................../Amendment in the Revised Leave Rules 1980 in \nRespect of Leave Encashment/Grant of Encashment of .............. for 365 Days \nInstead of 180 Days \n486-487 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1009 \n \n \nFilling-up of Vacancies on Proceeding of Section Officers on ………………. \n495 \nPromotion of an Officer/Official During …………….. \n703 \nRe-employment During Refused ……………. \n918 \nLetters to Editor \n \n................... \n787 \nLength \n \n................... of Service for Promotion from BPS-16 to BPS-18 Where There is \nNo Intermediate Post in BPS-17 \n674 \nMinimum ................... of Service for Eligibility for Promotion to Posts in Various \nBPS \n671-672 \nPossession of Prescribed Minimum ................... of Service does not Confer a Right \nto Promotion Over Senior Persons \n674 \nLien \n \n.......................... of Government Servants – Objective and Administrative \nImplications \n575 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage-1010                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nM \n \nManagement Position Scale \n \n……………………. Policy,2020 \n442-452 \nMarriage \n \nBar Against Demanding Dowry and Acceptance of Gifts on Occasions of \n...............s \n757-758 \nBar Against Making Requests for Ex-Post Facto Approval for ...............s with \nForeign Nationals \n804 \n............... or Promise of ............... with Foreign National (Except Indian) to be \nConsidered `Misconduct‟ \n803 \nObservance of Government Servants (............... with Foreign Nationals) Rules, \n1962 and Guidelines \n803 \nProhibition of Wasteful Expenditure on ...............s \n804 \nMeasures \n \nAnti-Corruption ................... s – Government Servants to Disclose Their \nAssets/Severe Disciplinary Action for Indulging in Corrupt Practices \n840 \n...............s to Curb Extraneous Influences by Government Servants in Service \nMatters \n789 \nMechanism  \n \n..................to Ensure Merit Based Recruitment in the Ministries/ Divisions/Sub-\nordinate \nOffices/Autonomous/ \nSemi-Autonomous \nBodies/ \nCorporations/ \nCompanies/ Authorities  \n103-105 \nMedical or Medical Facilities \n \nAnnual .................. Examination Reports-Fitness of a Civil Servant for Posting, \nTraining and Retention in Service \n724 \nEligibility of Major/Equivalent Retired on ...............Grounds for Induction in Posts \nin BPS-18/ Equivalent \n300 \nExpeditious Processing of Cases Where a ….….....................Authority \nCertified That a Government Servant is Permanently Incapacitated For Service \n506 \nPrivate ................... Practice by Government Servant \n776 \nMembership \n \n.......................... of British Library \n784 \n.................................. of Foreign Cultural Associations/Organizations \n784 \n.............................. of Private Associations Connected  with Social Work \n782 \nMeritorious Service(s) \n \nGrant of BS-21 and BS-22 to Technical/Professional Officers on Account of \n..............................s \n725-726 \nClarification Regarding Revision of policy for Grant of BS-21 and BS-22 to \nTechnical and Professional officers on the basis of ..........................s \n \n726-727 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1011 \n \n \nGrant of BS-21 to Technical and Professional Officers on Account of \n....................... \n727-732 \nMP-I Scale \n \nPlacement of Members in MP-I Scale \n968 \nPlacement of Retired Judicial Officers in MP-I Scale \n968 \nMethod (s) \n \nDeputation Not a ...................of Appointment \n \nDetailed Recruitment Rules Not Necessary Only ...................of Appointment, \nQualifications, Experience etc. to be Notified \n118-120 \n...................and Conditions of Appointment to Posts in BPS 4 and Below \n \nMilitary Lands and Cantonments Group \n \nFramework of Rules and Procedure applicable to ................................. \n47-49 \nMilitary Ranks \n \nUse of...................by Military Personnel and Designation of Civil Employment \n \nMinister(s) \n \nAppeals/Petitions/Representations by the Civil Servants Addressed to the Prime \n............... \n954 \nApproaches to ...............s, M.N.As. etc. for Purchase or Sale of Property \n788 \nIndulging in Critical Remarks Against ...............s \n799 \nProcedure for Obtaining Orders of the President or Prime …................. in \nDisciplinary Cases \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n816-817 \n\nPage-1012                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nN \n \nNational Assembly \n \nEvidence Before Committee of the ....................... \n790 \nNomination \n \nCriteria for ……………. of Officers to National Management College/National \nInstitute of Management (NIMs) \n721-723 \n................................. of Officers of Autonomous/Semi-Autonomous Bodies \nEquivalent to BS-18,BS-19 & BS-20 for MCMC, SMC & NMC \n724 \n................... of Departmental Representatives to Assist the Commission at the \nInterviews for Various Posts \n260-261 \nRevision of ..............................s for NMC,NS&WC,SMC and MCMC \n629 \nValidity Period of Waiting/Reserved Merit List for  Making Alternate \n…………………s in the  Cases of Recruitment by Selection \n264 \nValidity Period of Waiting/Reserved Merit List for Making Alternate \n………………..(s) in the General Recruitment Cases \n264 \nSubmission of Panels for ……………. by the Prime Minister \n405 \nNotification, Notifying \n \nContinuance of the Practice of ...................All Appointments in BPS 16 or Above \nin the Gazette \n399 \n...................Regarding Postings, Transfers etc. of Officers of the Status of Joint \nSecretary and Above \n387-388 \n...................Retirement of an Officer on Attaining the Age of Superannuation \n907 \nNotice \n \nAdequate Circulation of Vacancy ................... – View of Special Selection Board \n587 \nC.S.R. 436. ................... of Discharge on the Abolition of Post to Permanent \nEmployees \n933 \nCirculation of Vacancy ...................s \n588 \nPublication of ...............s in the Newspapers \n820-821 \nPublication of Charge Sheet or Show Cause ...................  in Newspaper \n821-822 \nRequirement to Issue a Fresh Show Cause ............... if the Penalty Imposed \nUnder Government Servants (Efficiency And Discipline) Rules, 1973, or \nProposed to be Imposed is Greater than that Specified in the Show Cause \n..............., or is Proposed to be Enhanced by the Appellate Authority \n \n \n \n \n \n819-820 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1013 \n \n \nO \nOccupational Groups \n \nClarification Regarding …………………… and Services (Probation, Training \nand Seniority) Rules,1990 \n22-23 \nChange of ………………/Services \n90 \nChange of ...................Prohibition Against Mutual Exchange \n90 \nDetermination of Inter-se-Seniority of Officers of All ……………………… \nand Services \n82-83 \nDetermination of Seniority/Length of Service of All ………………. and \nServices \n80 \n...................and Services (Probation, Training and Seniority) Rules, 1990 \n75-79 \nPromotion Related Capacity Building of Civil Servants in BPS 17 to BPS 19 of \nVarious .................../Services \n708-720 \nDetermination of Inter-se-Seniority of Officers of All …………………..and \nServices \n81-82 \nDetermination of Inter-se-Seniority of Probationers of All …………………….. \nand Services who Repeat Their CTP Due to Unsatisfactory Performance \n84 \n……………………... and Services (Final Passing Out Examination) Rules, \n2003 \n79-80 \nSeniority of Officers and ...................After Administrative Reforms \n619-620 \nOfficial Document \n \nUnauthorized Communication of ...................s or Information \n785 \nOfficer on Special Duty \n \nProcedure for Creation of Posts of..............................and Making Appointments \nThereto \n401-403 \nOffice Management Group \n \n............................... \n49-53 \nOrder (s) \n \nNames of the Selected Persons to be Arranged in the.............. of Seniority \n677 \nImplementation of Transfer ………..s of Officers \n535 \nLetter of Attorney General of Pakistan Regarding Implementation of ...............s \nof the Federal Service Tribunal and High Courts Appealed Against in Supreme \nCourt of Pakistan \n970 \nSupply of Copies of Government‟s ...............s/Instructions to the Employees \nAssociations \n793-794 \nOrdinance \n \nEmployment/Re-employment of Persons Penalized Under the Government \nServants (Efficiency and Discipline) Rules, 1973 and the Removal From \nService (Special Powers) ..................., 2000  \n896 \nFederal Public Service Commission..................., 1977 \n246-251 \n\nPage-1014                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nImplications of Release of a Government Servant under Section 25 of \n................... No. XVIII of 1999 for Disciplinary Proceedings \n895-896 \nNational Accountability ................... No.XVIII of 1999 \n853-893 \nThe Civil Servants (Validation of Rules) ..................., 2001 \n8 \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1015 \n \n \nP \nPakistan Audit and Accounts Service \n \n............................................ \n53-57 \nPakistan Administrative Service  \n \n....................................... \n33-36 \nPakistan Customs Service \n \n……….............................. \n26-28 \nPay \n \nClarification on Protection of …………. of Gazetted Contract Employees on \nRegularization/Appointment on Regular Basis \n372 \nEnhancement of Special ....................... Admissible to an Officer Appointed to \nHold Current Charge of a Higher Post \n374 \nFixation of ....................... and Allowances of Re-employed Government \nServants – Principles for Fixation of ....................... \n926-927 \nFixation of ....................... of Retired Government Servants Civil/Military \nRe-employed Under the Government and in Autonomous Bodies \n928-929 \nPost in BPS 18 Which Carry Special ....................... \n676 \nPrinciple of Equivalence – Defence Services and National ....................... \nScales \n929-930 \nGrant of Arrears of ............... and Allowances to Govt. Servants for Period of \nAbsence from Duty, on Reinstatement as a Result of Court‟s Decision \n833 \nGrant of Arrears of ............... and Allowances to Govt. Servants for Period of \nAbsence from Duty, on Reinstatement as a Result of Court‟s Decision \n836 \nPay Scale (s) \n \nMode of Notifying Appointments, Promotions etc., after Introduction of  the \nScheme of Basic .......................s \n396-398 \nPrinciple of Equivalence – Defence Services and National .......................s \n929-930 \nRefixation of Pay After Introduction of Revised National .......................s \n930-932 \nPenalty \n \nImposition of ....................... for Specific Period \n935 \nRequirement to Issue a Fresh Show Cause Notice if the ............... Imposed \nUnder Government Servants (Efficiency And Discipline) Rules, 1973, or \nProposed to be Imposed is Greater than that Specified in the Show Cause \nNotice, or is Proposed to be Enhanced by the Appellate Authority \n819-820 \nPerformance Evaluation Reports or PER \n \nClarification Regarding Quantification of Part .....................in Case of \nIncomplete Record \n633-636 \nIssuance of revised ............... Forms \n633 \n\nPage-1016                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nEquivalence of ...................Grading in Defence and Civilian Organization \n629 \nPermanent Absorption \n \n........................of \nCivil \nServants \nof \nthe \nDevolved \nMinistries/Divisions/Departments/ Organizations \n622-624 \nQuota Consideration Regarding ................................. of Civil Servants of the \nDevolved Ministries/Divisions/ Departments/ Organizations \n624 \nPetition \n \nAppeals/.......................s/Representations by the Civil Servants Addressed to the \nPrime Minister \n954 \nForwarding of Advance Copies of the Appeals/Representations/ ...................s \netc. \n953 \nUse of Intemperate and Inappropriate Language in Representations and \n...................s of Government Servants \n832 \nPhysical Fitness \n \n....................... \n348 \nProduction of Certificate of ....................... by Retired  Government Servants on \nRe-employment to Gazetted Posts \n924-925 \nPolitics \n \nTaking Part in ....................... by Pensioners \n778 \nAction to be Taken Against Government Servants Found Indulging in \n.............../Subversive Activities \n791-792 \nBar Against Discussing ............... in Offices, Clubs, Restaurants and Public \nPlaces \n792-793 \nTaking Part in ............... - Bar against Supporting Student Agitations \n791 \nPolice Service of Pakistan \n \nFramework of Rules and Procedure applicable to ....................... \n57-68 \nInduction of Armed Forces Officers in Pakistan Administrative Service, \n……………………… and Foreign Service of Pakistan BS-17 \n307 \nPost (s) \n \nAmendment in the Recruitment Rules of Civil .......................s \n336 \nApplication of Section Officers for Ex-Cadre .......................s \n576-577 \nAppointment of Officers on Current Charge Against Higher .......................s \nand Payment of Additional Remuneration Therefor \n376-377 \nGuidelines for Appointment of Officers on Current Charge Against Higher \n…………… and Payment of Additional Remuneration Therefor \n377-378 \nAppointment of Provincial Government Employees Against Grade 17 and \nAbove .......................s Under the Federal Government \n580-581 \nBar Against Allowing Officers to Go on Deputation Against Lower \n.......................s \n582-583 \nBar Against Revising Qualifications Prescribed for the .......................s in the \nRecruitment Rules \n124 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1017 \n \n \nClarification Regarding Provincial/Regional Quotas for Recruitment to the Civil \n………..s under the Federal Government \n125 \nC.S.R. 436. Notice of Discharge on the Abolition of ....................... to \nPermanent Employees \n933 \nCorrect Designation of Officers Holding Current Charge of Higher \n....................s \n376 \nCounting of Service Rendered Against Higher .................................. Under \nSection 10 of the Civil Servants Act, 1973 \n673-674 \nCreation/Abolition of .......................s of Joint Secretary,  Deputy Secretary and \nSection Officers \n22 \nDeputation Against Pakistani ......................s Abroad – Proposal for \nReplacement \n595 \nDeputation Against Pakistani .......................s Abroad \n595 \nDeputation of Section Officers Against Other .......................s \n577-578 \nEligibility of Major/Equivalent Retired on Medical Grounds for Induction in \n.......................s in BPS 18/Equivalent \n300 \nEligibility of Officers for Appointment in Secretariat .......................s \n265 \nEmployment \nof \nEx-servicemen \nin \nGovernment \nDepartments \nagainst \n..................s in BPS 1-4 \n289-290 \nEmployment of Released/Retired Armed Forces Officers/ Personnel in Civil \n.......................s \n288-289 \nEnhancement of Special Pay Admissible to an Officer Appointed to Hold \nCurrent Charge of a Higher ....................... \n374 \nExtension in the Period of Contract Appointments for .......................s Outside \nthe Purview of FPSC \n369-370 \nGrant of Current Charge of the …………… of Section Officer to \nSuperintendents/Assistants in Ministries/Divisions \n376 \nWaiver of Framing of Recruitment Rules for Project ………………s in \nMinistries/ Divisions  \n123 \nGeneral \nInstructions \nfor \nSubmission \nof \nApplications \nfor \nVarious \n.......................s- Competitive Examination-Number of Chances for Government \nServants who are in Grade-16 and Below \n550-551 \nGovernment Servants (Applications for Services and ....................s) Rules, \n1966 \n540-542 \nGrant of Leave to Officers Transferred to Other .......................s \n491 \nInclusion of Commissioned Service in Armed Forces in Length of Service in \nCivil .......................s \n299 \nIndication of Date of Superannuation of Officers Proposed for Appointment to \nTenure .......................s \n917-918 \nInduction/Re-employment of Armed Forces Officers in Civil .......................s – \nSpecification of Groups and Cadres \n302-303 \nInduction/Re-employment of Armed Forces Officers in Civil .......................s : \nSpecification of Groups \n303-304 \n\nPage-1018                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nInduction/Re-Employment Of Armed Forces Officers into Civil .......................s 306-307 \nInduction/Re-employment of Officers of Armed Forces of Pakistan in Civil \n.......................s \n293-297 \nInitial Appointment to Civil .......................s (Relaxation of Upper Age Limit) \nRules, 1993 \n358-359 \nIsolated .......................s – Application of Provincial/Regional Quotas \n130 \nLength of Service for Promotion from BPS-16 to BPS-18 Where There is No \nIntermediate ….................... in BPS-17 \n674 \nMethod and Conditions of Appointment to …....................s in BPS 4 and \nBelow \n345-348 \nMinimum Length of Service for Eligibility for Promotion to…....................s in \nVarious BPS \n671-672 \nNormal Tenure for an Officer on the Same Job/….................... \n517 \nOther …....................s in the Federal Secretariat, Attached Departments and \nSubordinate Offices \n668 \nPay Fixation of Armed Forces Officers Inducted in Civil …....................s \n301 \nPolicy for Upgradation/Re-designation of …....................s \n412-413 \nPolicy Guidelines for Contract Appointments for …....................s in \nAutonomous/Semi-Autonomous \nBodies, \nCorporations, \nPublic \nSector \nCompanies etc. Owned and Managed by the Federal Government \n367-368 \nProcedure for Creation of …....................s of Officer on Special Duty (O.S.D.) \nand Making Appointments Thereto \n401-403 \nProduction of Certificate of Physical Fitness by Retired  Government Servants \non Re-employment to Gazetted …....................s \n \nProvisions Relating to Commissioned Officers and Other Ranks Recruited or \nInducted on Regular Basis or on Contract in Civil …....................s- Terms and \nConditions \n283-285 \nProvision of Supporting Information/Documents with Draft Recruitment Rules \nfor Obtaining Concurrence of Establishment Division or Framing /Amendment \nof Recruitment Rules and Up-gradation/Re-designation of ………….s \n115-118 \nReappointment to …....................s and Selection Board \n386 \nRe-appointment to …....................s Within the Purview of Selection Board \n692 \nRe-appointment to Grade 17 or Above …....................s \n386 \nReconstitution of Selection Board for …................s in Basic Pay Scale-19 \n \nRecruitment of Candidates on a Pay Higher Than the Minimum Scale of the \n….................... \n543-544 \nRecruitment Rules for the …....................s of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in BPS 21/22 Provided \nwith the Services of P.S in the Federal Government \n121-122 \nRecruitment to …....................s in BPS 16 and Above \n550 \nRecruitment to Civil …................s in the Administration of Gilgit Baltistan  \n131 \nRecruitment to the .......................s of Private Secretaries to the Federal \nMinisters and Ministers of State \n122 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1019 \n \n \nResignation by Armed Forces Officers Inducted in Civil .......................s \n301 \nReversion of Probationers Undergoing Training at the Civil Services Academy \nto Their Former ....................... \n572 \nReversion to Lower Grade/....................... \n935 \nRight of Government Servants to Apply for Higher ...................s in Other \nOffices \n551 \nSanction and Notification of Leave of Officers Transferred to Other \n...................s \n491 \nSeeking Reversion to Lower ....................... for Posting Abroad \n521 \nSetting-Up of the Departmental Promotion Committees for Promotion to \n.......................s Upto and Including BPS 18 \n675 \nShort-Term Appointments and Direct Appointments to Higher Secretariat \n.......................s-under the Present Orders \n692-693 \nUnauthorized Assignment of the Charge of the …………….s of Secretary/ \nAdditional Secretary/Head of Departments /Organizations \n462 \nUpgradation of Ministerial Posts \n413-414 \nUpgradation of Ministerial Posts \n415 \nUpgradation of .......................s and Procedure for Filling-up of Upgraded \n.......................s \n411 \nUpdation/Revision of Recruitment Rules of Various ………..s of Ministries/ \nDivisions/Departments under the Federal Government    \n106-107 \nUpgradation of .......................s \n411-412 \nAppointment to Upgraded ...............s \n415 \nUpgradation of the ..............s of Stenotypist, Stenographer and Private \nSecretary \n415-416 \nUpgradation/Re-designation of the ……….. \n417 \nRe-designation of the ............... of Stenographer (BS-16) as Assistant Private \nSecretary (BS-16) \n416 \nBar Against Making Requests for Ex-............... Facto Approval for Marriages \nwith Foreign Nationals \n804 \nCriteria for Counting of Prescribed Length of Experience for Recruitment to \nVarious ................... s \n262-263 \nNomination of Departmental Representatives to Assist the Commission at the \nInterviews for Various ...............s \n260-261 \nVariation between views of Departmental Representatives at the Interview and \nCommission‟s Advertisements for Various ...............s \n261-262 \nWithdrawal or Change of Requisition by the Administrative Ministries/ \nDivisions/Departments for ...............s Already Advertised by the Commission \n263-264 \nPostal Group \n……….................... \n68-70 \nPosting \nAuthorities Empowered to Make ...............s and Transfers of Officers and Staff \n521 \n\nPage-1020                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nBar Against Asking Officers by Name for ............................... in Corporations/ \nAutonomous Bodies \n582 \nClearance for ....................... Abroad or on Deputation \n591 \nGeneral Conditions Regarding .......................s, Transfers and Deputation-F.R. \n15 \n515 \nGuidelines for Selection of the Officers for ............. Abroad in Pakistan \nMissions \n518-519 \nNormal Tenure of ....................... \n516-517 \nNotifications Regarding .......................s, Transfers etc. of Officers of the Status \nof Joint Secretary and Above \n387-388 \nPolicy Guidelines for .......................s/Transfers of Officers \n515-516 \n....................... of Married Female Government Servants at the Place of \nResidence/....................... of Their Husbands Who are Not in Government \nEmployment \n525-526 \n…………… on Deputation \n581 \n....................... of Serving Husband/Wife at the Same Station \n523-524 \n....................... of Unmarried Female Government Servants at the Place of \nResidence of Parents/Family  \n525-526 \n.......................s and Transfers of Officers who hold the Status of Joint Secretary \nto the Federal Government \n522 \n............... of Officers in Pakistan Missions Abroad \n517-518 \nPolicy Guidelines for Foreign Appointments and ………….s in Pakistan Missions \nAbroad and Against Pakistan‟s Seats in International, Multilateral, Bilateral and \nRegional Organizations, FORA and Bodies \n533-534 \n……….. and Transfer of Officers \n535 \nSeeking Reversion to Lower Post for ....................... Abroad \n521 \nPosting abroad \n \nClearance for ....................... or on Deputation \n591 \nGuidelines for Selection of the Officers for ....................... in Pakistan Missions 518-519 \nSeeking Reversion to Lower Post for ....................... \n521 \nPower \n \nDelegation of .......................s in Regard to Deputation of Government Servants 556-557 \nPresident \n \nStudy Leave Rules Prescribed by  the ....................... (F.R. 84) \n497-500 \nGuidelines for Submission of Appeals/Representations to the Chief \nExecutive/............... \n952-953 \nProcedure for Obtaining Orders of the ............... or Prime Minister in \nDisciplinary Cases \n816-817 \nPress/Media \n \nPremature Leakage of Information to the ............... \n785 \nUse of Social ………. by Government Servants \n \n780-781 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1021 \n \n \nInstructions under Government Servants (Conduct) Rules,1964 Regarding \nProcedure for Participating in Electronic, Print and Social ……… Platforms \n786 \nPrison \n \nCommittals to …….. – [CSR 194]  \n836 \nPrivate Candidates  \n \nAppearing at an Examination as ..................................... by Government \nServants \n782-783 \nPrivate Work/Trade/Employment \n \nEngagement in..................., Business etc. By Spouses of Government Servants \n778-779 \n........................... During and After Office Hours \n777 \nProcedure \n \nAdditional Charge Appointment : ....................... and Remuneration \n379-380 \nDeputation of Government Servants – ....................... for Extension \n561-562 \nEmployment after Retirement- Policy and ...................................... – Re-\nemployment After Superannuation \n916-917 \nFramework of Rules and ....................... applicable to Pakistan Customs Service  26-28 \nFramework of Rules and ....................... applicable to Pakistan Administrative \nService  \n33-36 \nFramework of Rules and ....................... applicable to Economists and Planners \nGroup \n37-39 \nFramework of Rules and ....................... applicable to Foreign Service of \nPakistan \n40-42 \nFramework of Rules and ....................... applicable to Inland Revenue Service  \n28-30 \nFramework of Rules and ....................... applicable to Information Group \n \nFramework of Rules and ....................... applicable to Military Lands and \nCantonments Group \n47-49 \nFramework of Rules and ....................... applicable to Office Management \nGroup \n49-53 \nFramework of Rules and ....................... applicable to Pakistan Audit and \nAccounts Service \n53-57 \nFramework of Rules and ....................... applicable to Police Service of Pakistan 57-68 \nFramework of Rules and ....................... applicable to Postal Group \n68-70 \nFramework of Rules and ....................... applicable to Secretariat Group \n70-72 \nFramework of Rules and ....................... applicable to Railways (Commercial & \nTransportation Group)  \n72-74 \nInstructions under Government Servants (Conduct) Rules, 1964 Regarding \n………….. for Engaging in Private Business, Trade and Consultancy Work \n779 \nInstructions under Government Servants (Conduct) Rules,1964 Regarding \n………….. for Participating in Electronic, Print and Social Media Platforms \n786 \n....................... for Confirmation of Deputationists \n575-576 \n....................... for Creation of Posts of Officer on Special Duty (O.S.D.) and \nMaking Appointments Thereto \n401-403 \n\nPage-1022                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n....................... for Deposit of Consultancy Fee \n597 \n....................... for Grant of Casual Leave to Secretaries \n502 \n....................... for Grant of Casual Leave to the Secretaries to the Government \nand Heads of Departments \n501-502 \n....................... for Grant of Leave to High Officials and to the Officers \nBelonging to Groups/Services/Cadres Controlled by the Establishment Division \n490 \n....................... for Making Recruitment from Abroad \n113 \n....................... for Processing of Cases of Resignation of Officers \n940 \n....................... for Recovery of Leave Salary and Pension Contributions \n585-586 \n....................... for Referring Cases to the Selection Board \n691-692 \n....................... for Selection of Candidates for Appointment in Pakistan \nMissions Abroad \n520 \n....................... for Submission of Cases to S.S.B \n589-590 \n….................... Regarding Appointment in Autonomous/Semi-Autonomous \nBodies, Under the Federal Government \n459-462 \nUpgradation of Posts and ….................... for Filling-up of Upgraded Posts \n411 \nDisciplinary …............ to be Followed in Cases Where No Inquiry Officer/ \nCommittee is Appointed \n818-819 \n…............ for Obtaining Orders of the President or Prime Minister in \nDisciplinary Cases \n816-817 \n…............ for Rejection of the Advice of the F.P.S.C. \n260 \n…............ For the Acceptance and Disposal of Gifts \n754-757 \nSelection ………………. Of Chief Executives in Key Public Sector Enterprises 109-112 \nStandard Operating ………… (SOP) for Disposal of Cases of Deputation Under \nWedlock Policy \n526-527 \nThe Service Tribunals (…................) Rules, 1974 \n960-967 \nProbation \n \nInitial Training of the …....................ers appointed to various Groups/Services \non the Results of the Annual Competitive Examination held by the FPSC \n90-92 \nReversion of …....................ers Undergoing Training at the Civil Services \nAcademy to Their Former Post \n572 \nSection Officers‟ (…...................., Training and Seniority) Rules, 1964 \n86-88 \nPromotion  \n \nCivil Servants …………… (BPS-18 to BPS-21) Rules,2019 \n636-667 \nConditions for Appointment, …................ and Transfer Rules for Assistant \nIncharge, Stenotypist, Assistant, UDC and LDC \n340-342 \nConditions for Appointment,….................... and Transfer Rules for Private \nSecretary, Superintendent and Stenographer \n342-344 \nBar against ….................... of Ad-Hoc Appointees \n703 \nBenefit of ….................... in Parent Cadre while in Foreign Service \n583 \nCivil Servants (…........................ to the Post of Secretary BS-22 and \nEquivalent) Rules,2010   \n630-632 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1023 \n \n \nCivil Servants (Appointment, ….................... and Transfer) Rules, 1973 \n327-336 \nComposition of Departmental Selection Board (DSB) for ………… of Federal \nCivil Servants from BS-18 to BS-19 \n677-678 \nComposition of Departmental …..................../Selection Committees \n676 \nConsideration for ….................... of a Person on Transfer to Another Office \n697 \nConsideration of Cases by Central Selection Board – Furnishing of Full \nParticulars of Candidates for ….................... \n692 \nConstitutions and Functions of the Departmental ….................... Committees \n307-308 \nCounting of Ad-Hoc Service for the Purpose of ….................... \n673 \nCounting of Period of Formal ….................... Towards Increment on Reversion \nto Parent Office \n576 \nDeclining ….................... to Evade Transfer to an Unattractive Station \n733 \nDepartmental…..............Committee not Concerned with Demotions/Reversions \n936 \nEligibility of Superintendent (BS-17) to in Participate  Section Officers \n……………..al Examinations \n196 \nFilling-up of Vacancies – Distribution According to Quota for …...................., \nTransfer and Direct Recruitment \n695 \nGeneral Instructions Regarding …....................s \n669-671 \nLength of Service for ….................... from BPS-16 to BPS-18 Where There is \nNo Intermediate Post in BPS-17 \n674 \nMerger of the Cadres of Urdu and English Typist/Stenotypist/ Stenographer for \nPurposes of Seniority, ….................... etc. \n627-628 \nMinimum Length of Service for Eligibility for ….................... to Posts in \nVarious BPS \n671-672 \nMode of Notifying Appointments, …....................s etc., after Introduction of \nthe Scheme of Basic Pay Scales \n396-398 \nPolicy Concerning ….................... of Civil Servants on Deputation Abroad \n597-598 \nPossession of Prescribed Minimum Length of Service does not Confer a Right \nto ….................... Over Senior Persons \n674 \nProforma …....................s – Review of Cases \n697-698 \nProforma …....................s \n696-697 \n….................... of an Officer/Official During LPR \n703 \n….................... on Temporary/Regular Basis \n702-703 \n….................... Related Capacity Building of Civil Servants in BPS 17 to BPS \n19 of Various Occupational Groups/Services \n708-720 \n…..................../Direct Recruitment Quota \n694 \nSetting-Up of the Departmental ….................... Committees for ….................... \nto Posts Upto and Including BPS 18 \n675 \nSection Officer ……………..al Examination Rules,2015 \n172-196 \nProperty \n \nAcquisition of Immovable …..........by Government Servants Posted/ Employed \nIn Pakistan Missions Abroad \n764 \n\nPage-1024                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nApproaches to Ministers, M.N.As. etc. for Purchase or Sale of …............ \n788 \nGrant of Permission for Acquisition of …............ (Movable and Immovable) by \nGovernment Servants \n761-762 \nRevision of Proforma for Permission Regarding Acquisition/Disposal/ \nConstruction of Moveable/immovable …............ \n762-763 \nProtection/Projection \n \nConsultation with Principal Information Officer for…....................... of \nGovernment Policies Programmes and Activities \n786-787 \nProvincial Government (s) \n \nAppointment of ….................... Employees Against Grade 17 and Above Posts \nUnder the Federal Government \n580-581 \nConvention Between the Central Government and the …....................s ‘Inter-\nSe’ Regarding Terms and Conditions of Deputationists \n580 \nDeputationists from …....................s \n578-579 \nQuarterly Statement Regarding Permissions Granted to the Federal \nGovernment Officers Under Government Servants (Conduct) Rules, 1964 by \nthe …............ to Buy and Sell Assets \n776 \nProvincial/Regional Quota(s) \n \nDetermination of Domicile for the Purpose of Appointments Against \n…....................s \n147-149 \nFailure of the …....................s and Federal Ministries/Divisions to Inform the \nF.P.S.C. about Withholding of Application Within One Month of the Closing \nDate Not to Affect the Candidate‟s Selection/Appointment \n543 \nIsolated Posts – Application of …....................s \n130 \nClarification Regarding …………………….. for Recruitment to the Civil Posts \nunder the Federal Government \n125 \n…....................s for Recruitment to the Civil Posts Under the Federal \nGovernment \n125 \nObservance of …....................... Quota by Making Contract Appointment \n126 \nRegulation of …....................s \n128-129 \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1025 \n \n \nQ \n \nQueries \n \n…........................ About Review Exercise \n894 \nQuota \n \nAppointment on Employees Son …………… Under Prime Minister‟s \nAssistance Package   \n437-438 \nClarifications Regarding Application of Revised Provincial/ Regional \n…....................s \n130 \nClarification Regarding Provincial/Regional ………….. for Recruitment to the \nCivil Posts under the Federal Government \n125 \nDetermination of Domicile for the Purpose of Appointments Against \nProvincial/ Regional …....................s \n147-149 \nFilling-up of Vacancies – Distribution According to……….….................... for \nPromotion, Transfer and Direct Recruitment \n695 \nIsolated Posts – Application of Provincial/Regional …....................s \n130 \nMaintenance of Roster for Application of Promotion/Initial Appointment \n…............. \n695-696 \nObservance \nof \nProvincial/Regional \n…..............by \nMaking \nContract \nAppointment \n126 \nPromotion/Direct Recruitment ….................... \n694 \nProvincial / Regional …....................s for Recruitment to the Civil Posts under \nthe Federal Government \n125 \nRegulation of Provincial/Regional …....................s \n128-129 \nReservation of 10% ….................... for Employment of Women Across-the-\nBoard in Federal Government Services \n126-127 \nReservation of 05% …………. For Employment of Minorities (Non-Muslims) \nAcross-the-Board in Federal Government Services/ Jobs \n127-128 \nUniform Instructions on 2% Disability …………. \n \n \n \n \n \n \n \n \n \n \n \n \n146 \n\nPage-1026                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nR \n \nRadio Broadcasts \n \nClarification of Application of Instructions Regarding…................ to \nEmployees of Autonomous Bodies \n790-791 \nRecruitment \n \nApplication of Instructions for Induction/Re-employment of Armed Forces \nOfficers in Autonomous Bodies – Amendment in ………….. Rules \n302 \nAmendment in the ….................... Rules of Civil Posts \n336 \nBar Against Revising Qualifications Prescribed for the Posts in the \n…................. Rules \n124 \nChange in Requisition for ….................... Placed with the FPSC \n545 \nClarification Regarding General Relaxation of 5 Years in Upper Age Limit \nPrescribed in ….................... Rules \n359-361 \nConsultation with F.P.S.C. in Respect of ….................... Rules \n121 \nConsultation with F.P.S.C. in Respect of ….................... Rules \n259 \nDetailed ….................... Rules Not Necessary Only Method of Appointment, \nQualifications, Experience etc. to be Notified \n118-120 \nEmployment of Armed Forces Officers/Personnel – Provisions in ….......... \nRules \n289 \nFilling-up of Vacancies – Distribution According to Quota for Promotion, \nTransfer and Direct ….................... \n695 \nFixation of „inter-se‟-Seniority of Section Officers appointed by direct \n…............ \n88 \nFraming of ….................... Rules – Making Ad-Hoc Appointments \n122 \nFraming of ….................... Rules : Consultation With FPSC \n121 \nGeneral Criteria for Need Assessment, …………….. and Performance Evaluation \nfor Hiring Contractual Appointment in Special Professional Pay Scale (SPPS-I,II \n& III) in Ministries/Divisions \n452-455 \nClarification Regarding General Criteria for Need Assessment, ……………… \nand Performance Evaluation for Hiring Contractual Appointment in Special \nProfessional Pay Scale (SPPS-I,II & III) in Ministries/Divisions \n455-456 \nWaiver of Framing of …………… Rules for Project Posts in Ministries/ \nDivisions \n123 \nFraming of ….................... Rules \n114-115 \nMechanism \nto \nEnsure \nMerit \nBased \n….............................. \nin \nthe \nMinistries/Divisions/Sub-ordinate \nOffices/Autonomous/ \nSemi-Autonomous \nBodies/Corporations/Companies/ Authorities  \n103-105 \nProcedure for Making ….................... from Abroad \n113 \nPromotion/Direct ….................... Quota \n \n694 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1027 \n \n \nProvincial / Regional Quotas for …............. to the Civil Posts under the Federal \nGovernment \n125 \n………………… to Civil Posts in the Administration of Gilgit Baltistan  \n131 \n…...........Policy for the Federal Services/Autonomous Bodies/Corporations-\n2014 \n101-103 \n…................ of Candidates on a Pay Higher Than the Minimum Scale of the \nPost \n543-544 \n….................... Rules for the Posts of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in BPS 21/22 Provided \nwith the Services of P.S in the Federal Government \n121-122 \n….................... to Posts in BPS 16 and Above \n550 \n….................... to the Posts of Private Secretaries to the Federal Ministers and \nMinisters of State \n122 \nRevised Requisition Form for Direct-….................... Through the Commission \n545-549 \nUpdation/Revision of ……………. Rules of Various Posts of Ministries/ \nDivisions/Departments under the Federal Government    \n106-107 \nCriteria \nfor \nCounting \nof \nPrescribed \nLength \nof \nExperience \nfor \n….........................to Various Posts \n262-263 \nProvision of Supporting Information/Documents with Draft Recruitment Rules \nfor Obtaining Concurrence of Establishment Division or Framing /Amendment \nof ……………. Rules and Up-gradation/Re-designation of Posts \n115-118 \nValidity Period of Waiting/Reserved Merit List for  Making Alternate \nNominations in the  Cases of …………… by Selection \n264 \nValidity Period of Waiting/Reserved Merit List for Making Alternate \nNomination(s) in the General …………….. Cases \n264 \nRe-employment \n \nApplication of Instructions for Induction/….................... of Armed Forces \nOfficers to Autonomous Bodies \n297 \n \nApplication of Instructions for Induction/……………… of Armed Forces Officers \nin Autonomous Bodies – Amendment in Recruitment Rules \n302 \nCabinet Decision Regarding ….................... \n919 \nEmployment after Retirement- Policy and Procedure – ….................... After \nSuperannuation \n916-917 \nExtension in ….................... on Contract of Armed Forces Officers \n305 \nGrant of Allowances During …..................../Contractual Appointment \n927-928 \nGuard Against Unauthorised Overstayal after Superannuation/on Expiry of the \nPeriod of Contract ….................... \n920-921 \nGuidelines for ….................... of Retired Armed Forces Officers \n297-298 \nInduction/….................... of Armed Forces Officers in Civil Posts – \nSpecification of Groups and Cadres \n302-303 \nInduction/….................... of Armed Forces Officers in Civil Posts : \nSpecification of Groups \n303-304 \n\nPage-1028                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nInduction/….................... Of Armed Forces Officers into Civil Posts \n306-307 \nInduction/….................... of Officers of Armed Forces of Pakistan in Civil \nPosts \n293-297 \nLeave Salary Admissible During ….................... \n932 \nProduction of Certificate of Physical Fitness by Retired  Government Servants \non ….................... to Gazetted Posts \n924-925 \n….................... – Pay Fixation \n930 \n….................... after Superannuation by Corporations/Autonomous Bodies \n918-919 \n….................... and Medical Examination \n925-926 \n….................... Beyond Superannuation in Unavoidable Cases \n919 \n….................... During Refused L.P.R \n918 \n…...................of Civil Servants After Compulsory Retirement or Termination \nof Service \n918 \n….................... of Consultant After the Age of Superannuation \n404 \n….................... of Retired Armed Forces Officers in Civil in Specified Service \nGroups/Ministries through Defence Services Officers Selection Board \n(DSOSB) \n307 \nRequest for ….................... by Officers Retired Voluntarily \n921 \nSecondment/………………… of Armed Forces Officers in Civil \n299-300 \nTime Limit for Availing of the Concession of Traveling Allowance After \nRetirement – Admissibility in ….................... in Government \n \n913 \nEmployment/…....................... of Persons Penalized Under the Government \nServants (Efficiency and Discipline) Rules, 1973 and the Removal From \nService (Special Powers) Ordinance, 2000 \n896 \nReform \n \nTax Administration …....................s: Reorganization of Federal Board of \nRevenue – creation of new occupational service namely Inland Revenue \nService \n30-33 \nRe-Instatement \nGrant of Arrears of Pay and Allowances to Government Servants for Period of \nAbsence from Duty, On….................... as a Result of Court‟s Decisions \n833 \nGrant of Arrears of Pay and Allowances to Government Servants for Period of \nAbsence from Duty, On….................... as a Result of Court‟s Decisions \n836 \nRegulation \n \nFederal Public Service Commission (Composition and Condition of  Service) \n…....................s, 1978 \n251-256 \n…........................of Provincial/Regional Quotas \n128-129 \nRemoval from Service \n \nEmployment/Re-employment of Persons Penalized Under the Government \nServants (Efficiency and Discipline) Rules, 1973 and the …................  (Special \nPowers) Ordinance, 2000 \n896 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1029 \n \n \n…....................as  a  Result  of  Conviction in Court of  Law \n838-839 \nRepresentations \n \nAppeals/Petitions/…........................ by the Civil Servants Addressed to the \nPrime Minister \n954 \nProvincial …………….. in Islamabad Capital Territory Administration \n126 \nBar Against Making Joint ….................... \n954 \nForwarding of Advance Copies of the Appeals/…..................../ Petitions etc. \n953 \nGuidelines for Submission of Appeals/….................... to the Chief Executive/ \nPresident \n952-953 \nUse of Intemperate and Inappropriate Language in ….................... and Petitions \nof Government Servants \n832 \nRetirement \n \nAuthorities Competent to Accept Requests for ….................... \n904-905 \nCivil Servants (Directory ……………. From Service) Rules,2020 \n941-944 \nClarification of Withdrawal of Request of LPR/…........................ After \nSanction/Notification \n483-484 \nEmployment after …....................- Policy and Procedure – Re-employment \nAfter Superannuation \n916-917 \nEncashment of LPR on Premature ….................... \n485-486 \nFurther Clarification of Withdrawal of Request of LPR/…........................... \nAfter Sanction/Notification \n484 \nNotifying ….................... of an Officer on Attaining the Age of Superannuation \n907 \nOption of Premature ….................... by Deputationists Abroad \n594 \nPermission to Seek Private Employment by Civil Servants During LPR Within \nTwo Years of ….................... \n487-488 \nPermission to Seek Private Employment by Civil Servants During LPR Within \nTwo Years of ….................... \n921-922 \nPlacement of ……….. Judicial Officers in MP-I Scale \n968 \nRecall to Duty After Premature ….................... \n907 \nRe-Employment of Civil Servants After Compulsory ….................... or \nTermination of Service \n918 \n….................... on Completion of 25 Years Service – Right to Retire Through \nWritten Intimation \n905 \n….................... on Completion of 25 years Service Qualifying for Pension \n(General Instructions) – Retiring Pension \n905-906 \n….................... on Completion of Sixtieth Year of Age \n903-904 \nT. A. for Journey on ….................... – Determination of Home Town \n912 \nT.A. for Journey on …....................-Cost of Transportation of Personal Car/ \nMotorcycle/Scooter \n911 \nT. A. for Journey on ………………… –Admissibility of TA to Employees with \nHome Towns of Gilgit Baltistan and Chitral \n \n913 \n\nPage-1030                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nTime Limit for Availing of the Concession of Traveling Allowance After \n….................... – Admissibility in Re-employment in Government \n913 \nTime-Limit for Availing of the Concession of Traveling Allowance After \n….................... \n912 \nTraveling Allowance for Journey on ….................... (for Mission Abroad) \n910 \nWithdrawal of Applications for Premature ….................... \n906 \nClarification Regarding Option of Seeking Pre-mature …....................... \n894-895 \nPermission to Seek Private Employment by Civil Servants During LPR and \nwithin Two Years of …....................... \n487-488 \nPermission to Seek Private Employment by Civil Servants During LPR and \nwithin Two Years of …....................... \n921-922 \nVoluntary …………. Of Government Servants \n906 \nResignation \n \nAcceptance of…....................During Pendency of Disciplinary Proceedings \n937-938 \nProcedure for Processing of Cases of ….................... of Officers \n940 \nProposal for ….................... and Original Letter of ….................... \n938-939 \nProposals for ….................... to be Self-Contained \n939 \n….................... of Temporary Government Servants \n934 \nWithdrawal of ….................... by Government Servants \n938 \nResolution  \n \nC.S.P. …....................... and Principal Decisions of Government \n13-16 \nReversion \n \nCounting of Period of Formal Promotion Towards Increment on ….................... \nto Parent Office \n576 \nDepartmental \nPromotion \nCommittee \nnot \nConcerned \nwith \nDemotions/..................s \n936 \n….................... of Ad-Hoc Appointees \n935-936 \n….................... of Deputationists to Parent Departments \n698-699 \n….................... of Probationers Undergoing Training at the Civil Services \nAcademy to Their Former Post \n572 \n….................... to Lower Grade/Post \n935 \n….................... to Parent Group/Cadre \n935 \nSeniority of Ad-Hoc Appointees for Purposes of ….................... or Termination \nof Services on Availability of Regular Appointees \n385 \nRotation Policy \n \n…....................... For  PAS/PSP Officers \n528-533 \nRules (s) \n \nAmendment in the Recruitment …....................s of Civil Posts \n336 \nAmendments in Government Servants Conduct …..............................., 1964 \nAnd Submission of Declaration of Income and Assets Held and Acquired By \nGovernment Servants and Corporation Employees \n770 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1031 \n \n \nApplication of Instructions for Induction/Re-employment of Armed Forces \nOfficers in Autonomous Bodies – Amendment in Recruitment ………… \n302 \nAppointment by Transfer in Office Management Group (OMG) (Conduct of \nexamination) ………..,2020 \n196-218 \nAppointment of an Inquiry Officer Under the Government Servants (Efficiency \nand Discipline) …...................., 1973, \n817-818 \nCivil Servants (Efficiency & Discipline) ………,2020 \n805-815 \nCivil Servants Promotion (BPS-18 to BPS-21) …………,2019 \n636-667 \nCivil Servants (Directory Retirement from Service) ………..,2020 \n941-944 \nClarification Regarding Occupational Groups and Services (Probation, Training \nand Seniority) ………....,1990 \n22-23 \nConditions for Appointment, Promotion and Transfer …............ for Assistant \nIncharge, Stenotypist, Assistant, UDC and LDC \n340-342 \nConditions for Appointment, Promotion and Transfer …................ for Private \nSecretary, Superintendent and Stenographer \n342-344 \nCSS-Competitive Examination ………s,2019 \n151-171 \nSection Officer Promotional Examination …………s,2015 \n172-196 \nBar Against Revising Qualifications Prescribed for the Posts in the Recruitment \n…....................s \n124 \nCivil Servants (Appeal) …....................s, 1977  \n949-952 \nCivil Servants (Appointment, Promotion and Transfer) …................s, 1973 \n327-336 \nCivil Servants (Confirmation) …....................s, 1993 \n336-339 \nCivil Servants (Seniority) …....................s, 1993 \n620-622 \nCivil Servants (Service in International Organization) ………..s,2016 \n603-607 \nCivil Service of Pakistan (Composition and Cadre) …....................s, 1954 \n16-22 \nClarification Regarding General Relaxation of 5 Years in Upper Age Limit \nPrescribed in Recruitment …....................s \n359-361 \nConsultation with F.P.S.C. in Respect of Recruitment …....................s \n121 \nConsultation with F.P.S.C. in Respect of Recruitment …....................s \n259 \nDelegation of Powers to Secretaries to Government  under the Government \nServants (Conduct) …...................., 1964 \n753 \nDetailed Recruitment …....................s Not Necessary Only Method of \nAppointment, Qualifications, Experience etc. to be Notified \n118-120 \nDisciplinary Proceedings under Government Servants (Efficiency and \nDiscipline) …................................., 1973 against Accused Government \nServants: Furnishing of Case Material \n815-816 \nEmployment of Armed Forces Officers/Personnel – Provisions in Recruitment \n…....................s \n289 \nEmployment/Re-employment of Persons Penalized Under the Government \nServants (Efficiency and Discipline) …...................., 1973 and the Removal \nFrom Service (Special Powers) Ordinance, 2000 \n896 \nFederal Public Service Commission (Functions) …...................., 1978 \n257-258 \n\nPage-1032                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nFraming of Recruitment …....................s – Making Ad-Hoc Appointments \n122 \nFraming of Recruitment …....................s : Consultation With FPSC \n121 \nWaiver of Framing of Recruitment ………………..s for Project Posts in \nMinistries/ Divisions \n123 \nFraming of Recruitment …....................s \n114-115 \nGovernment Servants (Applications for Services and Posts) …................s, 1966 540-542 \nGovernment Servants (Conduct) …...................., 1964 \n743-753 \nGovernment Servants (Efficiency and Discipline) …...................., 1973 \n \nGovernment Servants(Marriage with Foreign Nationals)…................, 1962 \n800-803 \nGrant of Extraordinary Leave (Leave Without Pay) Under ….................... 9 of \nthe Revised Leave …....................s, 1980 \n491 \nGrant of Leave to Government Servants Compulsorily Retired from Service \nunder the Government Servants (Efficiency and Discipline) ….................... \n832 \nNational School of Public Policy …………s,2017 \n704-708 \nNeed of Keeping the Provisions of FR-29 in View While Imposing the Penalty \nUnder …............ 4(1)(b)(i) of the Government Servants (Efficiency and \nDiscipline) …...........,1973 \n818 \nInitial Appointment to Civil Posts (Relaxation of Upper Age Limit) \n…....................s, 1993 \n358-359 \nInterpretation of the term “Government” as Defined in the Government \nServants (Conduct) …...................., 1964 \n \n753-754 \nOccupational Groups and Services (Final Passing Out Examination)………, \n2003 \n79-80 \nOccupational Groups and Services (Probation, Training and Seniority) \n…....................s, 1990 \n75-79 \nQuarterly Statement Regarding Permissions Granted to the Federal \nGovernment Officers Under Government Servants (Conduct) …...................., \n1964 by the Provincial Government to Buy and Sell Assets \n776 \nRecruitment …....................s for the Posts of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in BPS 21/22 Provided \nwith the Services of P.S in the Federal Government \n121-122 \nRequirement to Issue a Fresh Show Cause Notice if the Penalty Imposed Under \nGovernment Servants (Efficiency And Discipline) …...................., 1973, or \nProposed to be Imposed is Greater than that Specified in the Show Cause \nNotice, or is Proposed to be Enhanced by the Appellate Authority \n819-820 \nRevised Leave …....................s, 1980 \n467-481 \nRevision of Traveling Allowance …....................s (Within Pakistan) \n910-911 \nScope of Departmental Proceedings under the Efficiency and Discipline \n….................... in Cases Referred to the Courts \n827-828 \nSection Officers‟ (Probation, Training and Seniority) …....................s, 1964 \n86-88 \nStudy Leave …....................s Prescribed by  the President (F.R. 84) \n \n497-500 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1033 \n \n \nThe Provincial Management Services (PMS) and Provincial Civil Services \n(PCS) Induction into Pakistan Administrative Service ……….,2020 \n219-245 \nThe Civil Servants (Validation of …....................s) Ordinance, 2001 \n8 \nThe Service Tribunals (Procedure) …...................., 1974 \n960-967 \nWithholding of Appeals Under the Civil Servants (Appeal) …..........., 1977 \n954-955 \nUpdation/Revision of Recruitment …………… of Various Posts of Ministries/ \nDivisions/Departments under the Federal Government    \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n106-107 \n\nPage-1034                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nS \n \nSection Officer(s) \n \nApplication of …................for Ex-Cadre Posts \n576-577 \nApplications of…................ \n552 \nDeputation of …................Against Other Posts \n577-578 \nEligibility of Superintendent (BS-17) to Participate in ….………… \nPromotional Examinations \n196 \nEligibility of Superintendent (BS-17) to Participate in ….………… \nPromotional Examinations \n696 \nFilling-up of Vacancies on Proceeding of …................on LPR \n495 \nCreation/Abolition of Posts of Joint Secretary,  Deputy Secretary and \n….................... \n22 \nFixation of „inter-se‟-Seniority of …................appointed by direct recruitment \n88 \nGrant \nof \nCurrent \nCharge \nof \nthe \nPost \nof \n……………… \nto \nSuperintendents/Assistants in Ministries/Divisions \n376 \nLeave Reserve under the …................Scheme and its Proper Utilization \n493-494 \n…................ (Probation, Training and Seniority) Rules, 1964 \n86-88 \n…………….. Promotional Examination Rules,2015 \n172-196 \nSurrender of ………..s Without Issue of Notification by Establishment Division \n536 \nScheme \n \nMode of Notifying Appointments, Promotions etc., after Introduction of  the \n…................ of Basic Pay Scales \n396-398 \nLeave Reserve under the Section Officers‟ …................and its Proper Utilization \n493-494 \nService (s) \n \nActing Charge Appointment – Counting of …................, \n381-382 \nAssistance Package for Families of Government Employees Who Die in \n………. \n418-419 \nAssistance Package for Families of Government Employees Who Die in \n………. \n419-424 \nAssistance Package for Families of Government Employees Who Die in \n………. \n425 \n.Assistance Package for Families of Government Employees Who Die in \n……… \n425 \nAssistance Package for Families of Government Employees Who Die in \n………. \n425-426 \nCivil Servants (…………. In International Organization) Rules,2016 \n603-607 \nRevision of Assistance Package for Families of Government Employees Who \nDie in ………….. \n426-430 \nRevision of Assistance Package for Families of Government Employees Who \nDie in ………….. \n430-431 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1035 \n \n \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………… \n431 \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………….. \n431-432 \nRevision of Assistance Package for Families of Government Employees Who \nDie in Service \n432 \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………….. \n432 \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………….. \n432-433 \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………….. (For Shuhda of ICT Police) \n433-437 \nRevision of Assistance Package for Families of Government Employees Who \nDie in …………….. (For Shuhda of ANF Personnel)  \n438-441 \nChange of Occupational Groups/…………. \n90 \nCivil Servants (Directory Retirement from …………) Rules,2020 \n941-944 \nDetermination of Seniority/Length of ……… of All Occupational Groups and \n…………… \n80 \nDetermination of Inter-se-Seniority of Officers of All Occupational Groups and \n…………. \n81-82 \nDetermination of Inter-se-Seniority of Officers of All Occupational Groups and \n…………. \n82-83 \nDetermination of Inter-se-Seniority of Probationers of All Occupational Groups \nand ………….. who Repeat Their CTP Due to Unsatisfactory Performance \n84 \nDemands of …................ Associations \n795-796 \nDetermination of Length of …................ in Case of Repeaters \n82 \nDetermination of Length of …................ in Case of Repeaters \n84 \nDetermination of Length of …................ in Case of Repeaters \n84-85 \nBenefit of Promotion in Parent Cadre while in Foreign …................ \n583 \nChange of Domicile After Entry into Government …................ \n150 \nCivil …................ of Pakistan (Composition and Cadre) Rules, 1954 \n16-22 \nClarification Regarding Length of …................ for Current Charge \n374 \nContinuation in …................ Beyond Superannuation \n919-920 \nCounting of …................ Rendered Against Higher Post Under Section 10 of \nthe Civil Servants Act, 1973 \n673-674 \nCounting of Ad-Hoc …................ for the Purpose of Promotion \n673 \nEmployment of Ex-….............men and Pakistan Armed…................s Board \n(PASB) \n290-291 \nEmployment of Ex-…................men from Other Regions if Locally Not Available \n292 \nEmployment of Ex-…................men in Government Departments against posts in \nBPS 1-4 \n \n289-290 \n\nPage-1036                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nExpeditious Processing of Cases Where the Medical Authority Certified That a \nGovernment Servant is Permanently Incapacitated For …................ \n506 \nFramework of Rules and Procedure applicable to Pakistan Audit and Accounts \n…................ \n53-57 \nGazetted and Non-Gazetted Technical …................s \n578 \nGovernment Servants (Applications for …................s and Posts) Rules, 1966 \n540-542 \nGrant of Starting Salary to Candidates after Selection by the Federal Public \n…................ Commission \n549-550 \nInduction of Armed Forces Officers in Pakistan Administrative …………., \nPolice ……….. of Pakistan and Foreign …………. Of Pakistan BS-17 \n307 \nInclusion of Commissioned ….........in Armed Forces in Length of ............... in \nCivil Posts \n299 \nInitial Training of the Probationers appointed to various Groups/…................s \non the Results of the Annual Competitive Examination held by the FPSC \n90-92 \nLetter of Chairman Federal .……….. Tribunal Making Suggestions to Reduce \nPending Litigation \n971 \nLength of …................ for Promotion from BPS-16 to BPS-18 Where There is \nNo Intermediate Post in BPS-17 \n674 \nMinimum Length of ............. for Eligibility for Promotion for Posts in Various \nBPS \n671-672 \nOccupational Groups and.............s (Probation, Training and Seniority) Rules, 1990 \n75-79 \nPermanent Seat of the ………. Tribunal \n968 \nPossession of Prescribed Minimum Length of …................ does not Confer a \nRight to Promotion Over Senior Persons \n674 \nPrinciple of Equivalence – Defence …................s and National Pay Scales \n929-930 \nProcedure for Grant of Leave to High Officials and to the Officers Belonging to \nGroups/…..............................s/Cadres Controlled by the Establishment Division \n490 \nPromotion Related Capacity Building of Civil Servants in BPS 17 to BPS 19 of \nVarious Occupational Groups/…................s, \n708-720 \nRecovery of Leave Salary and Pension Contribution in Respect of Federal \nGovernment Employees on Deputation to Foreign …................ within Pakistan or \nAbroad \n584-585 \nRecruitment Rules for the Posts of Private Secretary (BPS 17) to the \nSecretaries/ Additional Secretaries and Other Officers in BPS 21/22 Provided \nwith the …................s of P.S in the Federal Government \n121-122 \nRe-Employment of Civil Servants After Compulsory Retirement or Termination \nof …................ \n918 \nRe-Employment of Retired Armed Forces Officers in Civil in Specified \n…................ Groups/Ministries through Defence …................s Officers Selection \nBoard (DSOSB) \n307 \nReservation of 10% Quota for Employment of Women Across-the-Board in \nFederal Government …................s \n \n126-127 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1037 \n \n \nReservation of 05% Quota for Employment of Minorities (Non-Muslims) \nAcross-the-Board in Federal Government …………../ Jobs \n127-128 \nRetirement on Completion of 25 Years …................ – Right to Retire Through \nWritten Intimation \n905 \nRetirement on Completion of 25 years …................ Qualifying for Pension \n(General Instructions) – Retiring Pension \n905-906 \nReversion of Probationers Undergoing Training at the Civil …................s \nAcademy to Their Former Post \n572 \nSeniority of Ad-Hoc Appointees for Purposes of Reversion or Termination of \n…................s on Availability of Regular Appointees \n385 \nStandard Terms and Conditions of …................ for Government Servants who \nProceed for …................ Abroad \n591-593 \nThe Provincial Management …………s (PMS) and Provincial Civil \n………….s (PCS) Induction into Pakistan Administrative …………. \nRules,2020 \n219-245 \nTermination of …................ of Temporary Government Servants \n934 \nTermination of …................s of Officers Employed on Contract  \n934 \nTerms and Conditions of …................ of Army Engineer Officers transferred to \nthe Survey of Pakistan \n285-288 \nTerms and Conditions of Deputation of Civil Servants to Foreign …............ in \nPakistan \n566 \nBar Against Use of Government Stationery and …....................... Postage \nStamps by Accused Government Servants in Disciplinary Proceedings \n823 \nChannel \nof \nCommunication \nBetween \nRecognized \n…....................... \nAssociations and Government \n796 \nEmployment/Re-employment of Persons Penalized Under the Government \nServants (Efficiency and Discipline) Rules, 1973 and the Removal From \n…....................... (Special Powers) Ordinance, 2000 \n896 \nExtraneous Influence by Government Servants in Respect of …....................... \nMatters \n788 \nFederal Public …....................... Commission (Composition and Condition of \n….......................) Regulations, 1978 \n251-256 \nFederal Public …....................... Commission (Functions) Rules, 1978 \n257-258 \nFederal Public …....................... Commission Ordinance, 1977 \n246-251 \nGrant of Leave to Government Servants Compulsorily Retired from \n…....................... under the Government Servants (Efficiency and Discipline) \nRules \n832 \nMeasures to Curb Extraneous Influences by Government Servants in \n…....................... Matters \n789 \nPermission to Representatives of …....................... Associations to Attend \nVarious Meetings \n795 \nPermissions Granted by the Provincial Governments to the Officers of All \nPakistan …......................./Federal Government Officers \n923 \n\nPage-1038                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nRemoval  From  …....................... as  a  Result  of  Conviction in Court of  Law 838-839 \nTermination of …....................... of Temporary Government Servants under \nSuspension \n823-825 \nThe …....................... Tribunals (Procedure) Rules, 1974 \n960-967 \nThe …....................... Tribunals Act, 1973 (Act No. LXX of 1973) \n956-960 \nSecurity Pass \n \nLoss of …................ to be Treated as „Misconduct‟ \n831-832 \nSecretaries  \n \nAppointment of …................ to Government \n386-387 \nCombination of Appointments – Authorization to …................ \n379 \nGrant of Leave to …................, Heads of Departments and Heads of \nAutonomous Bodies \n505-506 \nGrant of Leave to …………….., Heads of Departments and Heads of \nAutonomous/Semi-Autonomous Bodies/ Corporations \n504-505 \nGrant of Leave to Officers in BPS-22 other than …................ and Heads of \nDepartments in BPS-22 \n504 \nProcedure for Grant of Casual Leave to …................ \n502 \nProcedure for Grant of Casual Leave to the …................ to the Government and \nHeads of Departments \n501-502 \nRecruitment Rules for the Posts of Private Secretary (BPS 17) to the \n…................/ Additional …................ and Other Officers in BPS 21/22 \nProvided with the Services of P.S in the Federal Government \n121-122 \nRecruitment to the Posts of Private …................ to the Federal Ministers and \nMinisters of State \n122 \nDelegation of Powers to …....................... to Government  under the \nGovernment Servants (Conduct) Rules, 1964 \n753 \nDelegation of Powers to …....................... to Government of Pakistan – Heads \nof Departments \n753 \nSecretariat Group \n \nFramework of Rules and Procedure applicable to…................ \n70-72 \nInduction in …........................ as Deputy Secretary (BS-19) \n265-269 \nInduction in …....................... as Joint Secretary (BS-20) \n269-282 \nSecurity Scholarships  \n \nBar Against …....................................... and Invitation   to Visit Abroad \n798 \nSelection (s) \n \nAdequate Circulation of Vacancy Notice – View of Special …................ Board \n587 \nComposition of Departmental Promotion/…................ Committees \n676 \nComposition of Departmental ………….. Board (DSB) for Promotion of \nFederal Civil Servants from BS-18 to BS-19 \n677-678 \nConsideration of Cases by Central …................ Board – Furnishing of Full \nParticulars of Candidates for Promotion \n \n692 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1039 \n \n \nConvention Regarding Acceptance of Recommendations of the …................ \nBoard \n693-694 \nDecisions by Special …................ Board \n588 \nExtension in Deputation – Decision by Special …................ Board \n594 \nFailure of the Provincial Governments and Federal Ministries/Divisions to \nInform the F.P.S.C. about Withholding of Application Within One Month of \nthe Closing Date Not to Affect the Candidate‟s …................/Appointment \n543 \nFunctions of the Special …................ Board \n589 \nGrant of Starting Salary to Candidates after …................ by the Federal Public \nService Commission \n549-550 \nGuidelines for Submission of Proposals for Consideration of the Central \n…................ Board (CSB) \n691 \nMeetings of the Central …................ Board, \n694 \nProcedure for Referring Cases to the …................ Board \n691-692 \nProposal for Central …................ Board – Revised Forms (March, 1999) \n681-690 \nProposals for Central …................ Board – Prescribed Forms and Check List \n(March, 1990) \n678-680 \nRe-appointment to Posts Within the Purview of …................ Board \n692 \nReconstitution of …................ Board for Posts in Basic Pay Scale-19 \n \nRe-Employment of Retired Armed Forces Officers in Civil in Specified Service \nGroups/Ministries through Defence Services Officers …................ Board \n(DSOSB) \n307 \n……………… Procedure of Chief Executives in Key Public Sector Enterprises 109-112 \nSelection Board \n \nAdequate Circulation of Vacancy Notice – View of Special…................ \n587 \nConsideration of Cases by Central…................– Furnishing of Full Particulars of \nCandidates for Promotion \n692 \nConvention Regarding Acceptance of Recommendations of the…................ \n693-694 \nDecisions by Special…................ \n588 \nExtension in Deputation – Decision by Special…................ \n594 \nFunctions of the Special…................ \n589 \nGuidelines \nfor \nSubmission \nof \nProposals \nfor \nConsideration \nof \nthe \nCentral…................ \n691 \nMeetings of the Central…................ \n694 \nProcedure for Referring Cases to the…................ \n691-692 \nProposal for Central…................– Revised Forms (March, 1999) \n681-690 \nProposals for Central…................ – Prescribed Forms and Check List (March, \n1990) \n678-680 \nRe-appointment to Posts Within the Purview of…................ \n692 \nReconstitution of …................for Posts in Basic Pay Scale-19 \n \nRe-Employment of Retired Armed Forces Officers in Civil in Specified Service \nGroups/Ministries through Defence Services Officers …................ (DSOSB) \n307 \n\nPage-1040                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nSeniority \n \nCivil Servants (…................) Rules, 1993 \n620-622 \nCurrent Charge Appointment – Determination of …................ Within an \nOrganization \n375 \nDetermination of ………./Length of Service of All Occupational Groups and \nServices \n80 \nDetermination of Inter-se-…........... of Officers of All Occupational Groups  \n81 \nDetermination of Inter-se-…............ of Officers of All Occupational Groups \nand Services \n81-82 \nDetermination of Inter-se-……………. Of Officers of All Occupational Groups \nand Services \n82-83 \nDetermination of Inter-se-……………. Of Probationers of All Occupational \nGroups and Services who Repeat Their CTP Due to Unsatisfactory \nPerformance \n84 \nDetermination \nof \nInter-se-………………. \nWhen \nSpecialized \nTraining \nProgramme (STP) is Deferred/repeated \n85-86 \nFixation of ‘inter-se’-…............................. of Section Officers appointed by \ndirect recruitment \n88 \n \nMerger of the Cadres of Urdu and English Typist/Stenotypist/ Stenographer for \nPurposes of …................, Promotion etc. \n627-628 \nNames of the Selected Persons to be Arranged in the Order of ………................. \n677 \nOccupational Groups and Services (Probation, Training and ................) Rules, \n1990 \n75-79 \nPay Fixation and …................ of Armed Forces Officers Inducted in Civil Posts \n300 \nPreparation of …................ Lists BPS Wise \n617-619 \nSection Officers‟ (Probation, Training and …................) Rules, 1964 \n86-88 \n…................ of Ad-Hoc Appointees for Purposes of Reversion or Termination \nof Services on Availability of Regular Appointees \n385 \n…................ of Joint Secretaries and Holders of Former Senior Administrative \nGrade \n89 \n…................ of Officers and Occupational Groups After Administrative Reforms \n619-620 \nService Matters \n \nExtraneous Influence by Government Servants in Respect of…....................... \n788 \nMeasures to Curb Extraneous Influences by Government Servants in \n…....................... \n789 \nService Tribunals \n \nDefence of Cases in the ….................... and Law Courts \n968-970 \nLetter of Attorney General of Pakistan Regarding Implementation of Orders of \nthe Federal …………… and High Courts Appealed Against in Supreme Court \nof Pakistan \n970 \nLetter of Chairman Federal ………….. Making Suggestions to Reduce Pending \nLitigation \n971 \nPermanent Seat of the…................ \n968 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1041 \n \n \nThe …....................... (Procedure) Rules,1974 \n960-967 \nThe …....................... Act, 1973 (Act No. LXX of 1973) \n956-960 \nSparability Certificate \n………………….. \n590 \nSpecial Selection Board \n \nAdequate Circulation of Vacancy Notice – View of................... \n587 \nDecisions by................... \n588 \nExtension in Deputation – Decision by................... \n594 \nProcedure for Submission of Cases to ................... \n589-590 \nRequirement of Second Approval by ................... \n590-591 \nStaff Car Driver \n \nReservation of 50% Vacancies in BPS 1-3 and in BPS 4 of................... /Despatch \nRider for Armed Forces Personnel \n \n291-292 \nStudy Leave \n \nSee “Leave” \n \nStudies \n \nKnowledge of Islamic/Pakistan................... \n732-733 \nUniform Treatment of Officers Proceeding Abroad to Pursue Higher ………. \n519 \nUniform Treatment of Officers Proceeding Abroad to Pursue Higher ………. \n520 \nSuperannuation \n \nContinuation in Service Beyond ................... \n919-920 \nEmployment after Retirement- Policy and Procedure – Re-employment After \n................... \n916-917 \nGuard Against Unauthorised Overstayal after .................../on Expiry of the Period \nof Contract Re-employment \n920-921 \nIndication of Date of ................... of Officers Proposed for Appointment to \nTenure Posts \n917-918 \nNotifying Retirement of an Officer on Attaining the Age of ........................... \n907 \nProvision of Government Accommodation to all Government Servants Employed \non Contract after ................... \n457 \nRe-employment after ................... by Corporations/Autonomous Bodies \n918-919 \nRe-employment Beyond ................... in Unavoidable Cases \n919 \nRe-employment of Consultant After the Age of ................... \n404 \nSuperintendent  \n \nGrant of BPS-17 to the ..........................................(BPS-16) in the Federal \nGovernment Ministries/Divisions/Attached Departments/Subordinate Offices \n674-675 \nEligibility of ….………… (BS-17) to Participate in Section Officers \nPromotional Examinations \n196 \nEligibility of ….………… (BS-17) to Participate in Section Officers \nPromotional Examinations \n696 \n\nPage-1042                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nSuspension/Suspend \n \nVacancies Caused by .......................... of Government Servants \n401 \nAdmissibility of TA to Government Servants under .......................... \n827 \nFilling Up of .......................... Vacancies \n823 \nLeaving Station by Government Servants under .......................... \n822 \nTermination of Services of Temporary Government Servants under \n..................... \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n823-825 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1043 \n \n \nT \n \nTemporary \n \nRight of Reversion to ................... Government Servants \n572 \nTerms and Conditions  \n \nConvention Between the Central Government and the Provincial Governments \n„Inter-Se‟ Regarding .......................of Deputationists \n580 \nStandard .......................of Contract Appointments – Case of Retired Civil \nServants, Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts \n370-371 \nStandard .......................of Contract Appointments – Case of Retired Civil \nServants, Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts \n371 \nStandard .......................of Contract Appointments – Case of Retired Civil \nServants, Retired Officers of the Armed Forces, Retired Judges of Superior \nCourts \n371-372 \nStandard .......................of Service for Government Servants who Proceed for \nService Abroad \n591-593 \n.......................of Deputation of Civil Servants \n560 \n.......................of Deputation of Civil Servants \n562-565 \n....................... of Deputation of Civil Servants to Foreign Service in Pakistan \n566 \nTenure \n \nIndication of Date of Superannuation of Officers Proposed for Appointment to \n....................... Posts \n917-918 \nTermination  \n \nRe-employment of Civil Servants After Compulsory Retirement or ..................... \nof Service \n918 \nSeniority of Ad-Hoc Appointees for Purposes of Reversion or ................... of \nServices on Availability of Regular Appointees \n385 \n................... of Contract of Armed Forces Officers in Civil Posts \n301-302 \n................... of Service of Temporary Government Servants \n934 \n................... of Services of Officers Employed on Contract   \n934 \n................... of Services of Temporary Government Servants under Suspension 823-825 \nTraining \n \nDetermination \nof \nInter-se-Seniority \nwhen \nSpecialized \n…………….. \nProgramme (STP) is Deferred/repeated \n85-86 \nInitial ....................... of the Probationers appointed to various Groups/Services \non the Results of the Annual Competitive Examination held by the FPSC \n90-92 \nLeave and ................... Reserve \n495-496 \nOccupational Groups and Services (Probation, .............. and Seniority) Rules, 1990 \n75-79 \n \n\nPage-1044                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nReversion of Probationers Undergoing ................... at the Civil Services Academy \nto Their Former Post \n572 \nSection Officers' (Probation, ................... and Seniority) Rules, 1964 \n86-88 \nApproaching Foreign Missions and Aid Giving Agencies By Officers to Secure \nInvitation to Visit a Foreign Country or to Elicit Offers of ................... Facilities \n797 \nTransfer (s) \n \nAppointment by ………….. in Office Management Group (OMG) (Conduct of \nexamination) Rules,2020 \n196-218 \nConditions for Appointment, Promotion and ................... Rules for Assistant \nIncharge, Stenotypist, Assistant, UDC and LDC \n340-342 \nConditions for Appointment, Promotion and ................... Rules for Private \nSecretary, Superintendent and Stenographer \n342-344 \nAuthorities Empowered to Make Postings and ...................s of Officers and Staff \n521 \nCharge Report by Officers Proceeding on ................... \n537 \nCivil Servants (Appointment, Promotion and ...................) Rules, 1973 \n327-336 \nConsideration for Promotion of a Person on ................... to Another Office \n697 \nDeclining Promotion to Evade ................... to an Unattractive Station \n733 \nFilling-up of Vacancies – Distribution According to Quota for Promotion, \n................... and Direct Recruitment \n695 \nGeneral Conditions Regarding Postings, ...................s and Deputation-F.R. 15 \n515 \nImplementation of …………. Orders of Officers \n535 \nInstructions to Regulate Cases of ...................s/Deputation of Staff from One \nOffice to Another \n566-570 \nNotifications Regarding Postings, ...................s etc. of Officers of the Status of \nJoint Secretary and Above \n387-388 \nPolicy Guidelines for Postings/...................s of Officers \n515-516 \nPostings and ...................s of Officers who hold the Status of Joint Secretary to the \nFederal Government \n522 \nPremature ................... of Government Servants Between Pakistan and Pakistan \nMissions Abroad \n538-539 \nPosting and ………… of Officers \n535 \nRevision of ....................... Grant, Transportation of Motorcar/Motorcycle/ Scooter \nand Mileage Allowance \n914-915 \nSanction and Notification of Leave of Officers ...................red to Other Posts \n491 \nTerms and Conditions of Service of Army Engineer Officers ...................red to the \nSurvey of Pakistan \n \n \n \n \n285-288 \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1045 \n \n \nU \n \nUpgradation/Upgraded \n \nPolicy for ......................./Redesignation of Posts \n412-413 \n.......................of Posts and Procedure for Filling-up of Upgraded Posts \n411 \nAppointment to ................... Posts \n \n.......................... of the Posts of Stenotypist, Stenographer and Private Secretary 415-416 \n.......................of Posts \n411-412 \nProvision of Supporting Information/Documents with Draft Recruitment Rules \nfor Obtaining Concurrence of Establishment Division or Framing /Amendment \nof Recruitment Rules and …………../Re-designation of Posts \n115-118 \n…………… of Ministerial Posts \n413-414 \n…………... of Ministerial Posts \n415 \n…………/Re-designation of the Post \n417 \nUN Agencies \n \nEx-Government Servants Employed by .......................... \n924 \nUN Missions \n \nDeployment of Police Personnel in .......................... \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n608-609 \n\nPage-1046                 ESTACODE (EDITION-2021)             \nINDEX \n \n \nV \n \nVacancies \n \nAdequate Circulation of ...................Notice – View of Special Selection Board \n587 \nCirculation of .......................Notices \n588 \nFilling-up of ................... – Distribution According to Quota for Promotion, \nTransfer and Direct Recruitment \n695 \nReservation of 50% ................... in BPS 1-3 and in BPS 4 of Staff Car \nDriver/Despatch Rider for Armed Forces Personnel \n291-292 \nFilling Up of Suspension............... \n823 \nVisit Abroad \n \nInstructions on ……….s Abroad \n522 \nBar Against Security Scholarships and Invitation to ……………. \n798 \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1047 \n \n \nW \nWarning \n \nCensure, Reprimand and ....................... \n829 \nWomen \n \nReservation of 10% Quota for Employment of ................... Across-the-Board in \nFederal Government Services \n126-127 \nWedlock Policy \n \n…………….. \n523 \n \n \n \n \n \n_________________________ \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\nPage-1048                 ESTACODE (EDITION-2021)             \nINDEX \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n\n INDEX                  ESTACODE (EDITION-2021)               \nPage-1049 \n \n \nLIST OF PUBLICATIONS PUBLISHED BY THE PAKISTAN PUBLIC \nADMINISTRATION RESEARCH CENTRE \n \nSl. \nNo. \nName of Publication \nPrice \nPer  \nCopy \n1 \nA Manual on Occupational Groups/Services (Ed-2014) \n300/- \n2 \nA Manual of Travelling Allowance Rules (Ed-2013) \n200/- \n3 \nA Compendium of Laws and Rules Containing Efficiency and Discipline Rules  \n(Ed-2012) \n200/- \n4 \nA Manual on Management of Public Record and State Documents (Ed-2012) \n100/- \n5 \nA Manual on Benevolent & Group Insurance, Benefits (Ed-2010) \n100/- \n6 \nA Manual on Staff Welfare Organization (Ed-2010) \n200/- \n7 \nESTACODE (Ed-2007) \n1110/- \n8 \nA Compendium of Services Laws and Rules (Ed-2003) \n180/- \n9 \nThe Establishment Manual (Ed-1992) \n400/- \n10 \nSecretariat Instructions \n135/- \n11 \nCommon Services Manual Vol-II(Ed-1997) \n260/- \n12 \nA Manual of Pension Procedures (Ed-2006) \n145/- \n13 \nA Guide to Performance Evaluation (Ed-2004) \n120/- \n14 \nCompendium of Laws Applicable to Federal Government Employees (Ed-1990) \n100/- \n15 \nCompendium of Rules Applicable to Federal Government Employees (Ed-1992) \n130/- \n16 \nA Hand Book on Autonomous Bodies (Ed-1989) \n120/- \n17 \nReference Book on Autonomous Bodies(Ed-1989) \n160/- \n18 \nGovernment and Administration in Pakistan(Ed-2003) \n800/- \n19 \nNational Strategy for Administration (Reprint-2003) \n70/- \n20 \nCivil Services in Pakistan (Reprint-2003) \n110/- \n21 \nEvolution of Pakistan's Administrative System(Reprint-2003) \n260/- \n22 \nBibliography Pak. Government and Administration Vol-I-III \n160/- \n23 \nBibliography Pak. Government and Administration Vol-III.A(Ed-1987) \n40/- \n24 \nBibliography Pak. Government and Administration Vol-IV(Ed-1983) \n50/- \n25 \nF.G. Civil Servants Census Reprint-1989 \n100/- \n26 \nAdministration Journal \n100/- \n27 \nSecond Census of Employees of Autonomous Bodies/Corporations \n100/- \n28 \nHow to Supervise Workers at work \n135/- \n \nNote. \ni). \nThe Publications are supplied after receipt of payment in case of offices located at \nIslamabad/Rawalpindi through Treasury Challan in National  Bank of Pakistan Main Branch  Civic Centre \nMelody, Islamabad or State Bank of Pakistan in  the following  Head of Account. \n \n \n“C03-Misc.Receipts. \n \nC038-Others \n \nC03853-Sale of Publications of (PPARC), Establishment Division, Islamabad” \n \nand in case of out stationed offices through a bank draft in favour of the DDO, PPARC, M.S.Wing, \nEstablishment Division, Islamabad. \n \nii). \nThe above publications are available at the Sales Depot of PPARC at Ground Floor Local \nGovernment & Rural Development Complex, Sector G-5/2, Islamabad to be deposited in NBP Main Branch, \nMelody or State Bank of Pakistan.  \n____________________ \n",
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